HomeMy WebLinkAbout2004-12-14 City Council (3)City of Palo Alto
C ty Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:DECEMBER 14, 2004 CMR: 507:04
SUBJECT:2003-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM
PROJECTS STATUS REPORT
This is an informational report and no Council action is required.
BACKGROUND
This report provides information on the status of the City’s Capital hnprovement Program (CIP)
projects as of the end of fiscal year 2003-04. In the attached matrix (Attachment A), all City
departments have submitted information on their projects and commented on any issues that might
cause a change in the scope or timing of the projects. Information in this report is intended to keep
Council abreast of progress on all CIP projects that were open at the begi~ming of the 2003-04 fiscal
year and on those projects that were added or completed during the same fiscal year.
DISCUSSION
The attached matrix categorizes CIP projects into minor projects (projects which can be completed
within a one-year period) and multi-year projects (projects which have multi-year budgets and/or
complex implementation schedules with identifiable phases). The project status portion of the matrix
identifies the phase the project was in at fiscal year-end. Information on phases is intended to give
Council a perspective on how much progress was made on a project. Three distinct phases are
utilized, as follows:
CMR: 507:04 Page 1 of 3
Phase:Possible Activities:
Pre-Design
Design
Construction
o Preparation of feasibility study
o Development of a master plan
o Definition of a project scope
o Environmental Review
o Hiring a design consultant
o Completion of project design
o Soliciting bids or proposals
o Acquisition of major equipment
o Installation
o Implementation of a project
Tlle comment section of the matrix provides Council with information clarifying the status of certain
projects.
Inthe attached matrix, projects are listed by department for the General Fund and by fund for the
Enterprise and Internal Service Funds. The matrix also includes information on the total budget
from inception for the project, the available budget as of the beginning of the fiscal year,the fiscal
year expenditures tl~’ough June 2004, including commitments (encumbrances), the remaining
balance in the project budget as of year-end, and the percentage of completion for the project.
The matrix does not include "continuous" projects. These projects, such as water meter replacement,
have no definitive beginning or end dates and receive ongoing funding to reflect continuing
replacement cycles or commitments. During fiscal year 2003-04, progress was made on all of the
City’s "continuous" projects (Attachment B).
At year-end, all completed CIPs (after settlement of encumbrances) and CIPs where no activity is
planned in the near future were closed and the remaining balances transferred to the Budget
Stabilization Reserve for General Fund projects; to Retained Earnings for Internal Service Funds;
and for Utility Fund projects, to the appropriate Rate Stabilization Reserve.
A separate analysis of all Infrastructure Management Plan (IMP) projects has been prepared. At June
30, 2004, the status of IMP projects was:
CMR: 507:04 Page 2 of 3
Total Adjusted Budget FY 2003/04
Less:
Actual expenditures as of 6/30/04
Encumbered balance as of 6/30/04
Projects in pre-design stage
Projects in design stage
Projects in bid award stage
Projects in construction stage
Projects completed
Projects that are ongoing
Project bids were too high - to be rebid
$18,220,405
(6,209,114)
(6,986,121)
(75,826)
(2,725,555)
(173,593)
(389,949)
( 7,689)
(1,405,375)
(247,183)
$.0
ATTACHMENTS
Attachment A: Year-end Capital Improvement Projects Status Matrix
Attachment B: List of Continuous Projects
PREPARED BY:
HARTMANN
Staff Accountant
F. JA~<;KIE AGUS~IN
Staff Accountant
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
HARRISON
Assistant City Manager
CMR: 507:04 Page 3 of 3
FY 03-04 YEAR-END CAPITAL I~IPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTI~kT1VE SERVICES DEPARTMENT Attachment A
TE-01006 Enterprise Backup Minor $70,000 $70,000 $0
Solution (10106)
TE-01008 Systems Management Minor $357,180 $37,180 $31,476
(10108)
TE-01012 IT Disaster Recovery Minor $330,000 $330,000 $0
Plan (10112)
TE-02025 Cable Television Minor $50,000 $34,837
Broadcasting
Equipment (10225)
TE-95016 Permitlnformation
Tracking System
(19516)
TE-00010 Telephone System
Replacement ( 82201)
TE-00021 NewPhone System
10021)
1"E-00027 Renovations and
Upgrades to Data
Management (10027)
rE-02012 Desktop Automation
(10212)
$70,000
$5,704
0% Design Dec 05
98% Design Jun 05
$330,000 0% Design Jun 06
$0 $34,837 30% Construction Jun 05
Staff is continuing to evaluate
software vendor solutions.
These funds were used for SAP
training. The remaining
balance will be used for any
SAP software tools.
Staff is continuing to evaluate
strategic options.
Work is continuing on
upgrading the equipment in the
cable booth and video
equipment in the Council
Chambers and Council
Conference Room. RFP for
equipment maintenance and
equipment upgrades has been
issued.
Multi-Year $890,000 $201,868
Multi-Year $650,000 $650,000
Multi-Year $180,000 $174,745
Multi-Year $800,000 $58,569
Multi-Year]$80,000 $79,317
$111,195
$0
$0
$4,167
$0
$90,673 90% Construction
$650,000 0% Design
$174,745
$54,402
$79,317
3% Design
93% Complete
I% Design
Jun 06
9ec 06
Dec06
Jun 04
The City has implemented the
following modules of the
Accela System. Building, Code
Enforcement and Planning.
Code Enforcement was
completed Feb 04 and Planning
will be completed Aug 04.
Fire; Police and Public Works
~ermits to be implemented in
FY04-05.
Staff is continuing to evaluate
developing technology. 1003
Elwell Court continues to be a
test site for ~ telephony.
Staff is continuing to evaluate
developing technology. 1003
Elwell Court continues to be a
test site for IP telephony. Staff
is also continuing research on
an Open System IP PBX.
Purchasing software for survey
automation and web updates.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMIN1STI~A_TIVE SERVICES DEPARTMENT
Institutional Network
(I-Net) (10213)
eGov - Web
Infrastructure and
Application (10214)
Infrastructure and
Applications (10215)
Enterprise Resource
Planning (10216)
Acquisition of New
Computers (82200)
$1,000,000
$400,000
$1,027,162
$5,018,476
$256,500
$56,564
$0
$141,119
$l,976,849
$54,451
$943,436
$354,166
$525~114
$136,345
$95;374
Construction
Pre-Design
Construction
Pre-closure
Jun 06
Jun 06
Jun 06
Mar 05
Jun 05
A settlem~’nt agreement \vith
Comcast is pending. Once
finalized, the agreement will
allow the I-Net to progress.
Palo Alto installation of fiber
optic cable to connect to I-Net
is continuing.
facilities will be connected in
FY04-05.
On hold until SAP future
direction is established.
Siaff is in the final phase of this
project, focusing on trouble-
shooting and ensuring that
users’ needs are met.,
Remaining funds are required
for the final phase.
Researching equipment needs
for CSD’s request for a new PC.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPART~IENT
OS-99005 Cubberley Athletic Minor
Field Irrigation
(19905).
PG-01013 El Camino Median Minor
Landscape (10113)
MinorChildren’s Theatre
Light & Sound
Systems Upgrade
(10224)
Minor
Community Theatre
Stage Floor
Replacement (10305)
Minor
Children’s Theatre
Stage Floor
PG-04010 Athletic Field Minor
Artificial Turf &
Lighting Projects
PG-94014 Park Irrigation and Multi-Year
Backflow
Improvements
(19414)
Library Automation Multi-Year
Service ( 19418)
School Site Irrigation Multi-Year
(19801)
PG-98003 Mitchell Park Muiti-’~ear
!Facilities (19803)
AC-99010 Community Theater Multi-Year
Renovation (19910)
$30,000
$1,577,000
$210,000
$45,000
$108,705
$155,000
$1,708,000
$1,286,751
$816,000
$2,382,6~4
$891,000
$14,427
$535,620
$208,756
$45,000
$108,705
$155,000
$4,989
$702,310
$173,I71
$406,269
$58,734
$14,427
$220,219
$208,756
$42,168
$103,705
$347
$222
$393,747
$24,560
$53,374
$56,026
$0 100% Complete
$315,401 " 80% Complete
$0 100% Construction
$2,832 94% Construction
$5,000 95% Construction
$154,653 0% Design
$4,767 I00% Construction
$308,563 76%1 Ongoing
$148,611 82% Design
$352~895 85% Design
$2,708 100% Complete
Feb 05
Dec 04
Nov 04
Jun 06
Dec 04
Dec 04
Sep 04
Dec 04
Phase 1.
FY 03-04 YEAR-END CAPITAL IMPROVE~,iENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
OS-00001 ’"" Park Trails (10001) Multi-Year $1,009,000 $457,365
OS-00002 Open Space Lakes & Multi-Year $t50,000 $40,000
Ponds Maintenance
(10002)
OS-00003 Bayland Parking and Multi -Yeal $1,089,163 $838,103
Site Improvements
(10003)
$67,754 $389,611 61% Ongoing Jun 05
$19,575 $20,425 86% Ongoing Nov 05
$538,152 $299,951 72% Ongoing Jun 05
Phase 1 Completed Oct
03. Phase 2 Work at
Pearson Arastradero
Preserve will commence
Oct 04.
Annual pond weed
clearing completed.
"Annual maintenance is
being maintain to keep
Boranda lake free of
invasive weeds.
Pha~e 1 - B~,xbee Park
Hills and Sailing Station
parking lots completed.
Phase 2 - Evans Parking
Lot to be rebuilt May 05.
PG~00009
PG-00010
Medians, Islands and Multi-Year $624,000’$132,601
Planters Renovation
Projects (10009)
:Park Facilities Multi-Year $2,828,450 $1,571,630
Improvements
(10010)
$16,375 $116,226 81% Design Nov 04
$250,416 $1,321,214 53% Ongoing Dec 04
CA-01014
PG-02018
Community Services Multi-Year $424,000 $357,925
Facilities Lighting
Enhancements
(10114)
Palo Alto SOFA Park Multi-Year $236,000 $221,011
(10218)
$226,896 $131,029 69% Construction Dec 04
$946 $220,065 7% Design Sep 04
Construction contract out
to bid Jun 04.
Eleonorand Hoover play
areas - contract to Council
for approval Jun 04.
Briones, Cameron,
Weisshaar and Mayfield
in design phase.
FY 03-04 ~T~AR-END CAPITA][, IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
Emergency
Notification System
(19821)
Apparatus Floor
Lockers for Fire
Stations #1,3,4,5,7 &
(10302)
Minor $172,000 $57,781 $0
Minor $40,000 $40,000 $0 /
8 1
$57,781
$40,000
66% Closed
0% Ongoing Jun 05
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF)
PLANNING DEPARTMENT
PL-95024
PL-OIO16
PL-02005
PL-02006
PL-02023
PL-04010
Bikeway System
Improvement (SIF)
19524)
Sheridan Sidewalks
(10116)
E1 Camino Real/
Ventura Avenue Traffic
Signal (10205)
Traffic Signal San
Antonio/Hwy 101
(10206)
Master Schematic
Design (10223)
Bicycle Boulevards
Implementation Project
Minor
Minor
Minor
Minor
Minor
Minor
$51,200
$31,000
$61,000
$280,800
$288,000
$50,000
$46,964
$31,000
$61,000
$280,800
$10,360
$50,000
$7,467
$0
$280,800
$0
$39,497
$31,000
$61,000
$0
$10,360
$50,000
23% Design
0% Closed
0% Delayed
100% Construction
96% Pre-Design
0% Pre-Design
Jun 05
Dec 05
Dec 04
Jun 05
Jun 05
Louis/Ch.arleston median island
was modified to provide
improved bike access across
intersection. Additional projects
will be implemented including
tmprovements along Park Blvd.
The project balance of $61,000
was returned to reserves as of ’
Jun 04. This project is being
implemeuted by Caltrans and is
scheduled for FY 04-05. Staffi.’
expecting to receive cooperative
agreement from Caltrans in Fall
2004 and will pursue just-in-tirol
budgetin~ to reactivate project.
Caltrans project under
:onstruction.
Draft Plan was completed and
endorsed by Pla~ming and
Transportation Commission in
Mar 03. Caltrans District 4 has
applied for grant funds to install
’improvements at Stanford
Avenue and E1 Camino Real
consistent with the 6-lane option
in the Draft Plan.
Sfaffheld a neighborhood and
working group meetings with
neighborhood, school and bike
representatives to develop
conceptual design for Maybell-
Donald bike boulevard route.
Staff and PABAC are
collaborating on the design for
the Park Blvd. Bike boulevard
design expected to be completed
by Dec 04 with installation in
Spring 05.
FY 03-04 YEAR-END CAPITAL I~IPROVEMENT PROGRAM PROJECTS STATUS
FUND NAME: GENERAL FUND/STREET I~IPROVEbIENT FUND (SIF)
PLANNING DEPARTMENT
PL-95023 El Camino Real Multi-Year $212,750 $1,527
Intersection
Improvements (SIF)
(19523)
$0 $1,527 99% Closed
PL-98013 School Commute Multi-Year $300,000 $117,549 $679 $116,870 61% Design Inn 05
Safety
Improvements (SIF)
(19813)
PL-00026 Local and Multi-Year $470,000 $306,840 $236,854 $69,986 85% On-going
Neighborhood
Collector Street Traffic
Calming Program
(10026)
PL-O1017 E1 Camino Multi-Year $100,000 $100,000 $0 $100,000 0% Pre-Design Dec 05
Real/Churchill Avenue
(10117)
Funds will be used to fund
projects identified in the South
Palo Alto School Commute
Safety Study and to implemeut
other safety and operational
unprovements, such as enhatlced
crosswalks along school
commute routes.
Since the formal start of the
Neighborhood Traffic Cahning
Program in Apt 01, eleven
projects have been initiated.
During the past year, project
have been implemented on
Channing Avenue, Waverley
Street, Ross Road and Moreno
and Indian Drives. Project on
Pepper Avenue is in design.
This project was delayed
indefinitely due to relocation of
staff resources to the Homer
Avenue Undercrossing. Staff
plans to request that this project
move for~vard in FY 04-05.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
PD.02017
PD-03003
iPD-04010
PD-04011
PD-93012
PD-99013
Public Safety Mobile
Data Computer
(10217)
Additional Fire
Frequency (10303)
Fire Portable Radio
Replacement
Civic Center Parking
Fire Communication~
Computer Systems
(19312)
Police Records
Management
(19913)
Minor
Minor
Minor
Minor
Multi-Year
Multi-Year
$163,596
$95,000
$245,584
$75,000
$485,050
$526,435
$163,596
$95,000
$245,584
$75,000
$89,502
$57,335
$163,596
$0
$130,639
$0
$55,174
$95,000
$114,945
$75,000
$34,328
$57,335
IO0°A Construction May 05
0% Construction Feb 05
53% Construction Dec 05
0% Construction Nov 05
93% Construction May 05
89% Construction May 05
Currently testing 5 vehicles.
Developed transition plan.
Equipment procurdd.
Equipment procured.
In final phase of installation
and training.
Equipment back ordered.
Delayedby vendor. .
Work flow analysis under~vay.
Implementation to coincide
~vith Mobile Data Computer
’,PD-02017) roll out.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PE-98020
PE-00017
PE-00018
PE-01019
PE-02004
PE-02019
PE-03004
PE-03005
PO-03006
PE-04011
PE-04013
PF-04011
PF-04012
Public Safety Bnilding (19820)
Adobe Creek Pedestrian/Bike
Undercrossing and Highway i 01
Pedestrian/Bike Overpass
Lighting Improvements (10017)
Sand Hill Road Bridge (10018)
Baylands Bike Trail Replacemenl
(10119)
Library Master Plan Project
Definition Study (10204)
Minor $765,028
Minor $100,000
Minor
Minor
Minor
Fire Station Seisnric Evaluation Minor
(10219)
Roth Building Wings De~nolition Minor
(10304)
Wildhorse Valley Vehicle Bridge Minor
Replacement (10301)
Animal Service Protective
Holding Kem~els (10306)
Minor
Cambridge Parking Structure Minor
Improvements
Fire Stations 3 & 4 Replacement Minor
Feasibility Study
Junior Museum Fire Sprinkler Minor
Installation
Cnbberley Building 1 Air Minor
Conditioning Replacement
$150,036
$100,000
$977,55O
$125,000
$1,265,350
$172,000
$172,000
$65,589
$I00,000
$127,500
~$175,000
$267,456
$93,446
$144,696
$63,563
$31,075
$59,817
$1,161,185
$173,899
_ $160,000
$65,589
$100,000
$127,500:
$175,000
$267,456
$0
$106,614
$o
$0
$1,074,132
$44,686
$0
$65,589
$92,382
$79,012
$6,444
$0
$93,446
$38,082
$63,563
$31,075
$59,817
$87,053
$129~213
$160,000
$0
$7,618
$48,488
$168,556
100% Pre-Design
7% Closed
75%Construction
36~Closed
97%Closed
52% Closed
93% Construction
25% Constn~ction
7°A Design
100°/, Complete
920A Pre-Design
62~ Construction
4oA Design
Apr 05
Nov 04
Sep 04
Nov 04
Apr 06
Mar 05
Nov 04
Jan 05
Staffis going to Council in
Dec 04 for direction.
Design phase in FY 05-06.
Bid opening date Nov 04;
constnlction phase to be
completed Jan 05.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PE-99006
PE-89004
PE-93010
PF-95005
PE-95012
PE-95030
PE-96008
PO-97004
PE-98015
PE-99007
MSC Feasibility Study (19906)
Harbor Improvements
(18918)
Embarcadero Pedestrian Bike
Bridge Path Extension (SIF)
(19310)
Revenoe Collection Remodel
09505)
Civic Center Plaza
Waterproofing (19512)
Downtown Parking Stnmture
Indirect CstP (6900) (19530)
Downtown Urban Design
Improvements (19608)
Traffic Control Safety Devices
(19704)
Arastradero Rd. Bike Lane
Improvements (SIF) (19815)
San Mateo Drive Bridges
(19907)
Multi-Year $6,958,297
Multi-Year $2,139,000
Multi-Year $1,819,555
Multi-Year $85,000
Multi-Year $250,000
Multi-Year $40,136,753
Multi-Year $1,220,349
Multi-Year $320,000
Multi-Year $455,000
Multi-Year $118,000
$137,995
$99,705
$1,241,380
$743
$177,916
$17,972,083
$0
$116,605
$81,576
$104,567
$6,284
$28,797
$1;209,297
$0
$114,861
$8,956,824
$0
$0
$66,427
$94,239
$131,711
$70,908
$32,083
$743
$63,O55
$9,015,259
$0
$116,605
$15,149
$10,328
98%
97%
98%
99%
75%
78%
100%
64%
97%
91%
Pre-Design
Complete
Construction
Closed
Construction
Construction
Complete
Closed
Closed
Complete
Jun 05
J~n 05
Dec 04
Dec 05
This is maintenance repair,
larger design phase scheduled
FY 06-07.
Phase 2 will commence
FY 06-07.
I0
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
’E-99023 Page Mill/Hanover (19923)Multi-Year $1,068,000 $994,666 $17,874 $976,792 9°A Design Sep 04
’F-00006 Roofing Replacement (10006) Multi-Year $298 000 $216,244 $212,669 $3,575 99~ Ongoiag Complete for FY 03-04.
’O-00015 Fire Station Driveway Multi-Year $235 000 $67,945
Modification and Installation of
Oil/Ware(Separator System
~10015)
’F-00020 Office Space Renovation and Multi-Year $882 934 $39,748
Reallocation (10020)
’F-01002 CCQB Infrastructure Multi-Year $2,492,000 $2,283,857
Construction (10102)
$52,304 $15,641 93°A Corn flete
$9,744 $30,004 97°A Corn ilete
$1,964,566 $319,291 87°A Construction Jul 05
’F-01003 Building Systems Improvement Multi-Year $117 000 ’$109,611
Construction (10103)
’F-01004 Fire Station Improvements Multi-Year ’ $822,000 $818,000
(10104)
’F-01005 Lucie Stern Community Center Mnlti-Year $379 000 $378,975
Improvements (10105)
$109,287 ;324"100% Corn flete
$644,677 $173,323 79% Design Jun 05
$67,579 $311,396 18% Design Apr 05
’E-01021 Homer Avenue Undercrossing Multi-Year $5,216,510 $4,772;454
(10121)
’F-02022 Facility Interior Finishes (10222) Multi-Year $152 400 $152,400
$4,772,454 $0 100% Construction Dec 04
$152,400 $0 100% Ongoing
’F-03000 Foothills Park Interpretive Center Multi-Year $92,000 $91,818
Mechanical Upgrades (10300i
$77,536 $14,282 84% Complete
’E-04010 Children’s Library Improvements Multi-Year $300,000 $300,000
& Expansion
E-04012 Mitchell Park Library &Multi-Year $290,000 $290,000
Community Center
Improvements
E-04014 Animal Sh,elter Expansion &Multi-Year $415,00.0 $415,000
Renovation
$46,161 $253.839 15% Design Mar 05
$271,279 $18,721 94% Pre-Design Jan 05
$408,965 $6,035 99% Design A ir 06
Construction phase for
elevator upgrade. This projecl
will be phased over multiple
~ears.
Coastn~ction to start Oct 04.
Bid opening date Nov 04;
,reliminat2 construction
scheduled Spring 05.
Complete for FY 03-04.
F-04010 Cubbertey Mechanical &Multi-Year $425,000 $425,000 $359,731 $65,269 85% Design
Electrical Upgrades
Dec 04
E-05300 Arastradero Preserve Gateway Multi-Year $551,605 $551,605 $537,175 $14,430 97% Cansiruction Mar05
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
GENERAL FUND
PUBLIC WORKS I)EPARTMENT
MSC Fuel Storage Tank ¯
Replacement (81101)
MSC Equipment Washing
Facility Upgrade ( 10023/81102)
MSC Equipment Maintenance
Facility Mezzanine Storage Area
(81100)
MSC Fuel Storage Tank/Svc
Island Replacement (10022)
New Vehicles
Fuel Tank Storage/Upgrade
(19205/81106)
Wireless Vehicle Management
System (19521/81105)
Golf Course Equipment
Replacement (81103)
New Vehicles(81104)
CNG Vehicle Maintenance
Facility Upgrades
Compressed Natural Gas
Refueling Station Relocation
Minor $225,000
Minor $300,000
Minor $85,000
Minor $775,000
Minor $108,000
$100,000
$255,703
$64,972
$707,547
$108,000
Multi-Year $341,000 $100;062
Multi-Year $245,000 $33,277
Multi-Year $145,000 $4,152
Multi-Year $208,000 $46,462
Multi-Year $85,000 $85,000
Multi-Year $50,000 $50,000
$2,643
I
$44,929
$61,962
$42,011
$107,077
$0
$29,950
$0
$26,996
$43,227
$0
$97,357
$210,774
$3,010
$665,536
$923
$100,062
$3,327
$4,152
$19,466
$41,773
$50,000
57% Design
30%Design
96%Design
14%Design
99%Pre-Design
71%On-hold
99%Complete
97%Closed
91~ Design
51~, Pre-Design
0% Pre-Design
Sep 05
Jun 05
Feb 05
Sep 05
Jun 05
TBD
Dec 04
Jun 05
Dec 05
Original design is undergoing
Changes which should be conipleted
Jan 05. Design will be submitted for
bidding by Mar 05.
Project delayed un!il completion of
new fueling station (VR-0000 t ).
Project has been delayed due to
pen~itting issues. Coustruction to
start Jall 05.
Original design is undergoing
changes which should~ be completed
Jan 05. Design will be submitted for
bidding by Mar 05.
One vehicle project remains to be
completed. Delay due to change in
plans by end-user.
Design is complete. Project on hold
until VR-00001 ~a~d VR-01000 are
complete.
Awaiting delivery
Phase 1 - dynamometer installation
and training complete. Project on
hold until VR-00001 and VR-01000
complete.
the compressed natural gas (CNG)
equipment that is going to be
relocated in VR-04011 will not be
available until the new CNG facility
(VR-00001 ) is complete.
12
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ELECTRIC FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
EL-99016
EL-96011
EL-98004
EL-99001
EL-990!~3
EL=00006
EL-01003
EL-OIO15
EL-01016
EL-01017
EL-01002
Generator (0121)
Foothills System Rebuild
Rhodes/Edgewood 2.4/4 kV
Conversion
Fiber to Home Trial (9916)
Embarcadero/Middlefield UG
Conversion District #37
(9611)
Oregon/Colorado/Cowper
UG Conversion District #38
(9804)
Stanford West Underground
Extension (9901)
Stmaford Park UG Cable
Rebuild (9903)
Park Boulevard Substation
Bus Re-arrangement (0006)
Underground
Cable/Equipment
Replacement (0103 )
lWest Bayshore UG System
Rebuild (0115)
Downtown Street Light
System Upgrade (0116)
Upgrade Traffic Signal
Control System (0117)
North/South Hampton UG
System Rebuild (0102)
Multi-Year $1,005,000 $I8,537
Multi-Year $5,360,00C $100,000
Molti-Year $2,875,00C
$33 $245,600 95% Construction Jul 05
$107,038 $742,962 13% Construction Jul 05
$150,000 $0 100% complete
$0 $18,53~98% Complete
$100,000 $~100% Complete
$2,485,716 $2,187,744 $297,97]90% Construction Dec 05
Multi-Year $1,700,00~$100,000
Multi-Year $4,575,00C $1,451,058
Multi-Year $2,755,001~$2,552,091
Multi-Year $1,000,00C $67,850
Multi~Year $450,00C
Multi-Year $579,00C
Multi-Year $2,140,00C
Multi-Year $1,700,000
$100,000 $~100.% Complete
$618,632 $832,42(82% Construction Jul 05
$2,094,414 $457,677 83% Construction Dec 04
$67,850 $C I00% Complete
$1,576 $1,576 $13 100% Complete
$74,749 $74,7491 $~3 100% Complete
$1,953,473 $1,880,41($73,063 97% Construction
$972,045 $956,44~c $15,596 100% Co~nplete
Dec 04
Construction complete except for
metering and SCADA installation
Construction in progress.
Design complete. Substructnre
construction completed.
First two phases are complete.
Third phase in construction.
Design complete. Construction
contract has been awarded.
Construction in progress.
13
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ELECTRIC FUND
DEPARTMENT NAME: uTILITIES DEPARTMENT
EL-02009 BaylandS Underground Multi-Year $500;000
(0209)
EL-02010 SCACASystem Upgrades Mnlti-Year $400,000
(0210)
EL-02011 Electric Utility GIS Data Multi-Year $212,500
(o2ll)
EL-03005 She~nan/El Camino/Page Multi-Year $2,995,000
Mill/Park UG Couversion
District #39 (0305)
EL-03013 Utilities Estimating System Multi-Year $300,000
(0313)
EL-03014 Edgewood Drive Multi-Year
Undergronnd Conversion
District #40 (0314)
$150~0013 $144,87~$5~124 99°A ConstructiOn Dee04 ~
$184,948 $70,78~$114,159 71~ Constraction Dec05
$51,229 $51,22~$0 100~ Construction Jul 05
$2,987,232 $355,901 $2,631,331 12°A Design Dec05
COnstruction in progress.
Phase i of c0nstraction is Complete.
$299,848 $50,00~3 $249,848 17°A Design Dec 04
$350,000 $350,000
Layering standards are complete.
Design 90% cmnplete.
Third proposal reqnest being
evaluated.
EL-04005 i Holly Oak and Christine UG Multi-Year $100,000 $100,000
System Rebuild
EL-04006 Welch Road Underground Multi-Year $100,000 $100,000
System Rebuild
EL-04007 Holly Oak and Christine UG Multi-Year $100,000 $100,000
System Rebuild
EL-04012 Utility Site Security Multi-Year $80,000 $80,000
Improvements
EL-04013 Foothills Commuuication Multi-Year $250,000 $250,000
hnprovement Plan
$39,725 $310,275 11°/, Design Jul 05 Design 90% complete.
$14,300 $85,700 14~ Design Jul 05 Design in progress.
$0 $~00;000 0°A Design lnl 05
$0 $100,000 0% Design Ju105
$927 $79,073 1% Design Dec 05 Initial scoping and design in
9rogress.
$73,888 $176,1t2 30% Construction Ju105
Automated Meter Reading
System
$10~Design Dec 05
14
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE; ENTERPRISE
FUND NAME: GAS FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
GS-99011
GS-01018
GS-01020
GS-02013
GS-03010 i
GS-O~OIO
GS-00011
GS-01019
GS-03007
GS-03008
Gas Station Number Three
(99ll)
All Weather Arastradero
(0118)
Gas Main Directional
(0120)
Directional Boring Machine
(0213)
CNG Seqnential Fuel
System (0310)
Gas and Water Facility
Security Fencing
Compress Natural Gas
Station (0011)
Global Positioning Syste~n
0119)
Directional Boring
!Equipment (0307)
Polyethylene Fusion
Equipment (0308)
Minor $70,00C
Minor ’$275,00C
Minor $47,50C
Minor $126,00C
Minor $75,000
$3,185
$97,792
$1,322
$46,394
$75,000
Minor $199,000 $199,000
Multi-Year $440,000
Multi-Year $381,000
Mnlti-Year $47,500
Multi-Year $25,000
$379,929
$251,198
$43,830
$5,123
$1,537
$97,792
$0
$19,310
$35,138
$198,849
$160,069
$141,712i
$27,89fi
$5,123
$1,648
$0
$1,322
$27,084
$39,862
$151
$219,86(
$109,48(
$15,932
$C
98%
100%
97%
79%
47%
10o%
50%
71%
66%
190%
Complete
Complete
Complete
Constmction Jun 05
Design Dec 05
Complete
Design Dec 05
Constructiou Jnn 05
Construction Jun 05
Complete
Remaining balance will purchase
chassis for vacumn excavation
equipment to support directional
boring operations.
Redesigning Project PIans. New
permits reqnired. Project to bid in
Mar 05.
Redesigning Project Plans. New
permits reqnired. Project to bid in
Mar 05.
2rid GPS Base Station installed on tog
of UCC1. Roving data collection units
in service. Staff training continues.
Blanket ~rder established \vith local
equipment supplier.
15 .
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: REFUSE FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
Leachate Extraction
System Repair and
Replacement
Landfill Gas Collection
and Emission Control
Sys Repair and Replace
Environmental Services
Center (9701)
$150,000
$300,000
$150,000 0% Design May 05 $50,000 added during CIP
process last year. Contract
awarded.
$300,000 " 0% Des gn May 05 Contract awarded.
$596,531 Jun 10 EIR scheduled to be awarded
Nov 15, 2004.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ~VASTEV~’ATER COLLECTION FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
WC-01022 Wastewater Collection System Minor $400,000 $131,697
Master Plan (0122)
WC-04013 New Vehicle - Video Truck Minor $130,000 $130,000
WC-04015 New Vehicle - Hydro Minor $275,000 $275,000
Flusher/~acuum Truck
$129,519
$130,000
$238,816
$2,178
$0
$36,184
99% Complete
100% Construction Mar 05
87% Complete
Purchase order completed.
Expected delivery Mar 05~
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROG1L, kM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER TREATMENT FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
WQ-98005 Effluent Line Modification
(9805)
WQ-02150 500 KW Emergency
Generator (0215)
WQ-04012 Landfill Gas Incineration
WQ-95040 Interceptor Maintenance
Cleaning and Repair (9504)
WQ-97070 Wastewater Solids Disposal
Project (9707)
WQ-04010 Replacement of Existing
Reclaimed Water Pipes
WQ-04011 Facility Condition
Assessment and Retrofit
Minor $150 00($43 784 $0 $43,784 71°A Complete
Minor $150,00($41,181 $0 $41,181 "73°A Complete
Minor $500,00($500,000 $500,000 $C 100% Constnlction Jnn 05
Multi-Year $1,750,00C $68,713 $35,654 $33,059 ’ 98% Complete
Multi-Year $7,641,706 $189,374 $96,876 $92,498 99% Complete
At~erbumer replacement and
piping construction on schedule.
Multi-Year $800;00C ~800,000 $299,763 $500,237 37% Pre-Design Jun 07 Applied for St’ate Grant of $4
million to help finance pipeline to
Mr. View.
Multi-Year $I50,0013 $150,000 $149,974 $26 100% Pre-Design Jun 07 Completed phase I and beginning
phase II.
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: \VATER FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
Mayfield Reservoir Roof
Repairs (0109)
WS-01013 Irrigation Meter Installation
Program (0113)
WS-01014 Land Acquisition for a
reservoir, a well and pump
station. (0114)
WS-02017 Water Bottling Equip (0217)
WS-04016 New Vehicles
W1-87049 Water Reservoir Improv.
(8749)
WS-97004 Water System Study (9704)
WS-01008 Foothills PRV Installation
(0108)
WS-01010 Reservoir Booster
Improvements (0110)
WS-01011 Distribution System Water
Quality Enhaucement (0111)
Minor $60,000 $59,335
Minor $2,000,000 $1,999,055
Minor $25,000 $24,43(
Minor $100,000 $100,00(
Multi-Year Not $6,50]
Availabh
Mnlti-Year . $275,000]$40,59£
Malti-Year $236,00($235,151~
Multi-Year $1,360,00C $1,284,327
Multi-Year .$457,00C $434,279
$0
$0
$14
$0
$18,474
$1,961
$155
$202,006
$554,17Z
$163,644
$59,335
$1,999,041
$24,43C
$81,526
$4,541
$40,443
$33,144
$730,150
$270,635
Complete
1~ Pre-Design
0°A Pre-Design
2~ Pre-Design
18~ Design
Complete
85N Complete
86°/~ Construction
46% Construction
41% Constnmtion
TBD
Jan 09
Jun 05
Jun 05
Aug 05
Aug 05
Aug 05
Having difficulty with customers taking
advantage of program benefits.
EIR report in progress for new reservoir
Carollo Engineering design of booster
station improvements has been
completed. Construction Contract to be
awarded Nov 04.
Carollo Engineering design of booster
station improvements has been
completed. Constmction Contract to be
awarded Nov 04¯
Carollo Engineering design of booster
station improvements has been
completed. Constn~ction Contract to be
a~varded Nov 04.
19
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WATER FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
WS-01012 Booster Station (0112)
WS-02004 Existing Well Rebab (0204)
WS-02005 E1 Camino Park Reservoir
and Pump Station (0205)
WS-02006 El Camino Park Well (0206)
WS-02007 Middlefield Road Well Site
(0207)
Multi-Year $205,000 $193,310
Multi-Year $3,160,000 $3,159,400
Multi-Year $1,700,000 $t,634,745
Multi-Year $280,000 $213,659
Multi-Y~ar $930,000 $929,73~
WS-02008 Eleanor Pardee Park Well Multi-Year $930,00~$929,451
(0208)
WS-04004 Mayfield Pnmp Station Mnlti-Year $545,00($545,00C
$85,83~
$35,261
$453,866
$44,923
$117,959
$62,742
$34,355
$107,471
$3,124,139
$1,180,879
$168,736
$811,778
$866,710
$510,6451
48% Design
1% Pre-Design
31% Pre-Design
40% Pre-Design
13% Pre-Design
7% Pre-Design
6°A Pre-Design
Aug 05
Jun 05
Jun 05
Jun 05
Jun 05
Jan 05
Jun 07
Carotto Engineering design of booster
station improvements has been
completed. Construction Contract to be
awarded Nov 04.
Carollo Engineering is preparing
CEQA/EIR documentation for all Water
Stndy Project Design.
Carollo Engineering is preparing
CEQA/EIR documentation for all Water
Study Project Design.
Carollo Engineering is preparing
CEQA]EIR documentation for all Water
Study Project Design.
Carollo Engineering is preparing
CEQA]EIR docnmentation for all Water
Study Project Design.
Carotlo Engineering is preparing
CEQMEIR documentation for all Water
Study Project Design.
Carollo Engineering is preparing
CEQA/EIR documeutation for all Water
Study Project Design. Design will be
tart of Phase III.
2O
FY 03-04 YEAR-END CAPITAL IMPROVEMENT PROG1L~,M PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: MULTI FUNDS
DEPARTMENT NAME: UTILITIES/PUBLIC WORKS
EL-99005 Utilities Bill Print Design
(9905)
EL-93057 Utilities Customer Info.
System (9357)
Multi-Year $845,539 $435,508 $0 $435,508 48% Construction Jun 06
Multi-Year $5,366,553 $1,452,990 $315,498 $1,137,492 79%Construction Jun07
eBPP enhancements are being
~ursued. Bill format is being
reviewed and revmnped,
Streamlining initiatives are being
~ursued. This could entail tool
~urchases and trai,ning for those
tools.
Server upgrades and CIS upgrades
are on-hold due !o the pursuit of
SAP’s Utility module. We will be
researching and positioning for the
mssible move to SAP. Archiving
and purge software tools are being
researched and an RFP is being
developed. The timing of the SAP
Utilities study will determine the
need for the actual
~mplementation of an archive and
nlrge filnction for our current
CIS.
21
Attachment B
LIST OF CONTINUOUS PROJECTS
Administrative Services
TE-86014 (18614)
TE-96018 (19618)
TE-99014 (19914)
Financial Database Upgrade
GIS Application
New Computer Acquisitions
Community Services
AC-86017 (18617)Art in Public Places
PG-94015 (19415)Park Facilities Improvements
Public Worlcs
General Fund
PO-89003 (18903)
PE-86070 (18670)
PF-90018 (19018)
PE-91001 (19101)
PF-93009 (19309)
Sidewalk Improvements
Street Improvements (Street hnprovement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Storm Drainage Fund
SD-88070 (8870)Collection System Improvements
Wastewater Treatment
WQ-80021 (8021)
WQ-80022 (8022)
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Utilities
Electric Fund
EL-89028 (8928)
EL-89030 (8930)
EL-89031 (8931)
EL-89038 (8938)
EL-89044 (8944)
EL-93054 (9354)
EL-97003 (9703)
EL-98001 (9801)
EL-98002 (9802)
EL-98003 (9803)
Customer Design i~nd Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Li~t Replacements
¯ Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas Fund
GS-80017 (8017)
GS-80019 (8019)
GS-92030 (9230)
GS-04003
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Gas Main Replacements
Wastewater Collection
WC-80020 (8020)
WC-04002
Water Fund
WS-80013 (8013)
WS-80014 (8014)
W8-80015 (8015)
WS-02014 (0214)
WS-04001
Sewer System Extensions
Sewer System Rehabilitation and Augmentation
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water-Gas Wastewater Utilities GIS Data
Water Main Replacements