HomeMy WebLinkAboutStaff Report 8274City of Palo Alto (ID # 8274)
City Council Staff Report
Report Type: Informational Report Meeting Date: 6/27/2017
City of Palo Alto Page 1
Summary Title: CIP Projects Update
Title: Semiannual Update on the Status of Capital Improvement Program
Projects
From: City Manager
Lead Department: Public Works
Recommendation
This report is provided for information only and requires no Council action.
Background
The purpose of this report is to provide Council with an update on the status of
capital improvement program (CIP) projects. In the past, year-end and mid-year
financial reports have included very simplistic status updates on CIP projects. This
is the second instance of a new report intending to provide more useful
information for Council. Staff expects to provide this report twice each year. The
first report included general fund and storm drain fund CIP projects. This report
includes general fund and all enterprise fund projects.
Discussion
Project Update Organization
The City has a robust capital improvement program, and a large number of
individual projects are in progress at any given time. The attached CIP project
tables are intended to give Council a quick overview of each project, including
budgetary information, the anticipated completion date, a brief description of the
project scope, the current status of the project, and upcoming activities including
Council actions.
City of Palo Alto Page 2
The 2014 Council Infrastructure Plan is a major focus of staff’s capital
improvement program efforts. The following Infrastructure Plan projects are in
progress and are described individually in the project updates:
New Public Safety Building (PE-15001)
Bicycle and Pedestrian Transportation Plan Implementation (PL-04010)
New Downtown Parking Garage (PE-15007)
New California Avenue Area Parking Garage (PE-18000)
Charleston/Arastradero Corridor Project (PE-13011)
Fire Station 3 Replacement (PE-15003)
Highway 101 Pedestrian/Bicycle Overpass Project (PE-11011)
Staff is planning a separate report to Council following the 2017 Council summer
break that will focus on the status of the 2014 Council Infrastructure Plan and the
challenges faced in completing the plan within the constraints of available
funding.
The following are some of the key considerations for the information presented in
the project update tables:
The status information is current as of the May/June 2017 timeframe
The individual project tables align with the Capital Improvement Fund
categories in the FY 2017-2021 capital budget: Buildings and Facilities,
Parks and Open Space, Streets and Sidewalks, and Traffic and
Transportation. Enterprise Fund projects follow the order of their
respective Fund in the capital budget
New projects and budget adjustments in the proposed FY 2018-2022 capital
budget are not included, but will be reflected in the next semiannual
update report
Additional project information is available in the FY 2017-2021 capital
budget
Cubberley Property Infrastructure Fund projects are included in the
Buildings and Facilities table
Each project table is divided into a section for one-time projects and a
section for recurring projects that have annual ongoing funding
City of Palo Alto Page 3
Budgetary figures include staff salaries and benefits for projects to which
salaries and benefits have been allocated
Completed Projects
Projects completed to date in FY 2017 include the following:
Capital Improvement Fund (general fund):
Baylands Nature Interpretive Center Facility Improvement (PE-15029)
Bowden Park Improvements (PE-13008)
Byxbee Park Trails (PE-13020)
City Hall First Floor Renovations (PE-12017)
City Hall Floor 3 Remodel (PE-17002)
Lucie Stern Buildings Mechanical and Electrical Upgrades – Phase 1 (PE-
14015)
Park Maintenance Shop Remodel (PG-09003)
Sarah Wallis Park Improvements (PG-12004)
Stanford/Palo Alto Playing Fields Soccer Turf Replacement (PG-13001)
Enterprise Funds:
Airport Perimeter Fence (AP-16003)
Channing Avenue/Lincoln Avenue Storm Drain Improvements (SD-11101)
Electric Substation Battery Replacement (EL-15001)
Gas Distribution System Model (GS-14004)
Gas Main Replacement – Project 21 (GS-11000)
Household Hazardous Waste Station Collection Facility Improvements (RF-
16001)
Sand Hill/Quarry Road 12kV Electric Intertie (EL-13006)
Wastewater Collection System Rehabilitation/Augmentation Project 23
(WC-10002)
Water Main Replacement – Project 25 (WS-11000)
Water System Master Plan (WS-15004)
These completed projects do not include the significant amount of annual work
completed under ongoing recurring projects, such as streets and sidewalks
City of Palo Alto Page 4
repairs, parking lot maintenance, roofing replacements, and regular maintenance
of Utilities assets.
Projects Under Construction
Projects that are currently under construction include the following:
Capital Improvement Fund (general fund):
Downtown Mobility and Safety Improvements (PL-16001)
Golf Reconfiguration and Baylands Athletic Center Improvements (PG-
13003)
Municipal Service Center Lighting, Mechanical, and Electrical Improvements
(PF-16006)
Parking Lot Q Elevator Modernization (PF-16003)
Residential Preferential Parking (PL-15003)
Enterprise Funds:
Electric Substation Battery Replacement (EL-15001)
HCB Pilot Wire Relay Replacement (EL-17005)
Matadero Creek Storm Water Pump Station and Trunk Line Improvements
(SD-13003)
Maybell 1&2 4/12kV Conversion (EL-14004)
New Dewatering and Loadout Facility (WQ-14001)
Rebuild Underground District 24 (EL-10006)
Rebuild Underground District 19 (EL-11008)
Reconfigure Quarry Feeders (EL-14005)
Security at City Gas Receiving Stations (GS-15001)
Seismic Water System Upgrades (WS-09000)
Underground District 46 – Charleston/El Camino Real (EL-12001)
Underground District 47 – Middlefield, Homer, Webster, Addison (EL-
11010)
Wastewater Collection System Rehabilitation / Augmentation Project 24
(WC-11000)
City of Palo Alto Page 5
Wastewater Collection System Rehabilitation / Augmentation Project 25
(WC-12001)
Wastewater Collection System Rehabilitation / Augmentation Project 26
(WC-13001)
Wastewater Collection System Rehabilitation / Augmentation Project 27
(WC-14001)
Water Main Replacement – Project 26 (WS-12001)
Water Regulation Station Improvements (WS-07000)
Water Reservoir Coating Improvements (WS-08001)
As described above for completed projects, the list of projects under construction
does not include work currently being conducted under recurring CIP projects.
Resource Impact
This is an information report.
Attachments:
Attachment A: Buildings and Facilities Projects
Attachment B: Parks and Open Space Projects
Attachment C: Streets and Sidewalks Projects
Attachment D: Traffic and Transportation Projects
Attachment E: Airport Fund Projects
Attachment F: Electric Fund Projects
Attachment G: Fiber Optics Fund Projects
Attachment H: Gas Fund Projects
Attachment I: Refuse Fund Projects
Attachment J: Storm Drain Fund Projects
Attachment K: Wastewater Collection Fund Projects
Attachment L: Wastewater Treatment Fund Projects
Attachment M: Water Fund Projects
Buildings and Facilities Projects – Page 1 of 11
Buildings and Facilities Projects
One-Time Projects
Baylands
Boardwalk
Improvements
(PE-14018)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$195,097 $1,510,734 Public Works Design Winter 2020
Project Status: This project will replace the existing boardwalk with similar alignment and configuration.
Council approved a design contract with Biggs Cardosa Associates in August 2016. The project is currently in
the preliminary design and environmental assessment phase, to be completed in 2017. Pending agency reviews
and approvals of permits, construction may begin as soon as September 2018. Construction may occur in two
five-month phases, with expected completion in Winter 2020.
Baylands Flood
Protection Levee
Improvements
(PE-17006)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $1,000,000 Public Works Pre-design Fall 2019
Project Status: This project funds design and environmental review of improvements to the existing network
of flood protection levees in the Palo Alto Baylands between San Francisquito Creek and Mountain View. The
work is being implemented as an element of the San Francisquito Creek Joint Powers Authority’s SAFER Bay
project, and will begin upon the completion of the SAFER Bay project’s Feasibility Study for the Palo Alto area.
Baylands Nature
Interpretive
Center Exhibit
Improvements
(AC-14001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $56,000 Community Services Pre-design Summer 2017
Project Status: This project will replace worn out or non-functioning exhibits at the Baylands Nature
Interpretive Center, including signage and graphics to make the facility more usable for science programs,
public use, and facility rentals. Replacement of exterior signage is being coordinated with the Baylands Nature
Interpretive Center Facility Improvements project in FY 2017 and with the Baylands Boardwalk Improvements
in subsequent years. The replacement railing designs for the Center and Boardwalk will accommodate new
signs and exhibits. Current funding allows reprinting the original exterior signs, but insufficient to address
exhibits. Staff is seeking grant funds for new exhibits.
Attachment A
Buildings and Facilities Projects – Page 2 of 11
Baylands Nature
Interpretive
Center Facility
Improvements
(PE-15029)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$203,595 $889,452 Public Works Completed Spring 2017
Project Status: This project is complete. The project included replacement of decking, railings, structural
framing members, exterior wood flooring, and cabinetry, restroom reconfiguration, and Americans with
Disabilities Act (ADA) improvements.
City Hall First
Floor
Renovations
(PE-12017)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$3,812,968 $3,974,963 Public Works Completed Summer 2016
Project Status: Project is complete. Remaining funding is being used for new elevator control panels and
replacement of the front gray-painted panels inside the elevators.
City Hall Floor 3
Remodel
(PE-17002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $440,000 Public Works Completed Spring 2017
Project Status: This project improved the Utilities Department administrative offices on the third floor of City
Hall. It included new carpet, wall reconfiguration, a kitchenette, cabinets, paint, soundproofing, office
furniture, doors, and associated building systems. Construction was completed in mid-June 2017.
City Hall Floor 4
Remodel
(PE-17008)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $350,000 Public Works Design Fall 2018
Project Status: This project will improve the Administrative Services Department offices on the fourth floor of
City Hall. It includes new carpet, wall configuration, cabinets, paint, soundproofing, office furniture, doors, and
associated building systems. Design is currently 75% complete.
City Hall Floor 5
Remodel
(PE-17009)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $400,000 Public Works Design Fall 2017
Project Status: This project will improve the Planning and Community Environment Department offices on the
Buildings and Facilities Projects – Page 3 of 11
fifth floor of City Hall. It includes new carpet, wall reconfiguration, a kitchenette, cabinets, paint,
soundproofing, office furniture, doors, and associated building systems. Design is currently 90% complete.
Civic Center
Electrical
Upgrade & EV
Charger
Installation
(PE-17010)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $650,000 Public Works Design Fall 2017
Project Status: The project will replace the aging Civic Center electrical switchgear and motor control centers,
and will purchase and install approximately 43 new Level 2 Electric Vehicle charging stations at City parking
garages, including the Civic Center garage. A request for proposals (RFP) for design-build services is currently
being drafted. A contract for design-build services is expected to require Council authorization in late summer
2017.
Civic Center
Waterproofing
Study and
Repairs
(PE-15020)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$9,669 $282,161 Public Works Study Summer 2018
Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system.
In late 2016, RDH Building Science, Inc. was hired to investigate the problem. The results indicated that the
expansion joint on the plaza can be repaired, and staff is currently waiting for a design services proposal to
prepare construction documents for the replacement.
Fire Ringdown
System
Replacement
(FD-14002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $157,500 Fire Design Fall 2018
Project Status: This project will replace the current ringdown system that provides an audible alert of calls for
service in the fire stations. Staff has selected a vendor using a competitively bid contract from another
agency. The system is currently in the design phase and installation will be coordinated to coincide with the
Fire Station remodel schedule. The proposed FY2018 capital budget includes additional funding needed to
implement the system.
Fire Station 1
Improvements
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
Buildings and Facilities Projects – Page 4 of 11
(PF-14002) $39,894 $491,905 Public Works Design Summer 2017
Project Status: The project is intended to convert the existing open sleeping quarters into individual rooms to
address gender issues and privacy concerns. The project will also update the ring down system and IT
infrastructure. The scope of the project is under review and may be redefined due to the potential
incompatibility of the proposed dorm room configuration with the building structural system.
Fire Station 3
Replacement
(PE-15003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$269,060 $7,219,814 Public Works Design Winter 2019
Project Status: This project will replace the existing Fire Station at Middlefield Road and Newell Road with a
new structure that meets essential services standards and current program needs. Shah Kawasaki Architects,
Inc. (SKA) obtained Architectural Review Board (ARB) approval of their design on March 2, 2017. A temporary
station is planned at 2000 Geng Road to house Fire Station 3 operations during construction. A pre-
qualification of potential contractors for Fire Station 3 will be conducted in June/July 2017. Building permit
approval is targeted for October 2017 and formal bids would be solicited directly after that. Construction is
anticipated to start in November 2017 and be complete in early 2019.
Foothills Fire
Cameras
(FD-13000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $65,000 Fire Pre-design Summer 2018
Project Status: This project will install thermal imaging infrared long range cameras for the detection of fires
and heat signatures in the Palo Alto and Stanford foothills. The project is currently on hold while CalFire
conducts a system demonstration in the Santa Cruz Mountains. The project will fund Palo Alto’s contribution
to the regional project. The completion date is dependent on the progress of the CalFire study.
Internal Alarm
System
Replacement
(PD-14000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $78,000 Police Design Fall 2017
Project Status: This project will replace the citywide system of panic alarms from various departments and the
Council Chambers. Staff has issued an RFP and will review responses and select a vendor for installation in the
first quarter of fiscal 2018.
Buildings and Facilities Projects – Page 5 of 11
Lucie Stern
Buildings
Mechanical and
Electrical
Upgrades
(PE-14015)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$440,363 $3,247,248 Public Works Construction Winter 2018
Project Status: This project will replace and upgrade the mechanical, electrical, and fire/life safety systems at
Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center.
Construction began in July 2016. The upgrades include the addition of air conditioning for Lucie Stern
Community Center, and the new system was completed in April 2017. Electrical work in the Community
Theatre was completed in September 2016. Fire Sprinkler and fire alarm work in the entire facility was also
completed in April 2017. Mechanical and electrical work in the Children’s Theatre was deferred due to costs
exceeding the budget. Staff plans to bid this work with additional proposed budget in FY 2018.
Mitchell Park
Library and
Community
Center
(PE-09006)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$47,514,799 $50,548,582 Public Works Completed Fall 2014
Project Status: The project is complete and operational. Follow-up work to install a drive-up book drop was
completed in November 2016. Additional construction work is in progress to install sound-dampening wall
treatments in the lobby and children’s area of the library. The wall treatments are expected to be complete in
summer 2017.
Municipal
Service Center
Lighting,
Mechanical, and
Electrical
Improvements
(PF-16006)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$25,055 $1,474,543 Public Works Construction Spring 2018
Project Status: This project provides for the replacement of original mechanical and electrical systems and
lighting installed in 1966. It also includes design and construction for office renovations for the Zero Waste
group. On October 4, 2016 Council awarded a design contract to Salas O’Brien. The project will evaluate the
feasibility of converting existing old natural gas-powered systems to electric-powered systems per the
Sustainability/Climate Action Plan strategy. A construction contract for the Zero Waste office remodel was
awarded in June 2017. The office remodel work is expected to be complete by mid-November 2017. A second
contract is anticipated for the site-wide mechanical and electrical upgrades. Design for that work is still in
progress and is expected to be ready for bidding in mid-summer 2017.
Buildings and Facilities Projects – Page 6 of 11
New California
Avenue Area
Parking Garage
(PE-18000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $10,355,098 Public Works Design Summer 2019
Project Status: The new California Avenue Area Parking Garage is part of the Infrastructure Plan and is being
integrated with the new Public Safety Building (PSB). The PSB will be placed on Lot C-6 and the new garage will
be placed on Lot C-7. Per Council direction in April 2017, the garage will have 2 basement levels and 4 above-
ground levels to provide 636 parking stalls. Construction is expected to begin in 2018 and complete in late
summer 2019.
New Downtown
Parking Garage
(PE-15007)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$14,488 $13,688,965 Public Works Pre-design Winter 2020
Project Status: Council approved a design contract with Watry Design, Inc. to design a parking structure at
existing parking Lot D (Waverley/Hamilton) in December 2016. In April 2017, Council approved a parking
program to include 5 levels above grade and 1 level below grade including a retail space along the Waverley
frontage. An EIR scoping meeting was held in May and preliminary ARB review is expected in August. A Draft
EIR is expected to be released in late 2017.
New Public
Safety Building
(PE-15001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$218,581 $57,843,823 Public Works Design Spring 2021
Project Status: This project will provide a new, modern public safety building (PSB) that will meet essential
services standards and the current and future needs of the public safety departments. The PSB and new garage
in the California Avenue business district are now an integrated project and both are part of the Council
Infrastructure Plan. In December 2016, a design contract was awarded to RossDrulisCusenbery. In April,
Council selected the parking program for the associated parking structure. The EIR process has begun and staff
anticipates EIR certification and approval of the design by Council in December 2017. A preliminary ARB review
Buildings and Facilities Projects – Page 7 of 11
was held on June 1. Construction of the garage will begin in 2018 and complete in late summer 2019. The PSB
will break ground as soon as the garage is open to the public and is expected to complete construction in 2021.
Park
Maintenance
Shop Remodel
(PG-09003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$71,436 $94,419 Community Services Completed Summer 2016
Project Status: This project renovated and remodeled the Parks maintenance shop for safety and efficient use
of the space. A dual use meeting space and break room was created, walls were fully enclosed, and covered
exterior storage was added. This project was completed in Summer 2016.
Parking Lot Q
Elevator
Modernization
(PF-16003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $170,608 Public Works Construction Summer 2017
Project Status: This project will modernize the existing elevator at Parking Lot Q. Construction is underway and
should be complete by the end of June 2017
Performing Arts
Venues Soft
Goods
Replacement
(AC-17000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $55,000 Community Services Design Summer 2018
Project Status: This project will replaced damaged or non-functioning seats at Children’s Theatre, Community
Theater, and Cubberley Theatre.
Rinconada
Library New
Construction
and
Improvements
(PE-11000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$24,499,333 $25,600,100 Public Works Completed Fall 2014
Project Status: This project is complete and operational. Follow-up work to install a drive-up book drop was
completed in November 2016.
Roth Building
Maintenance
(PF-07011)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$179,322 $224,395 Public Works Ongoing Fall 2017
Buildings and Facilities Projects – Page 8 of 11
Project Status: Most of the funding in this CIP was defunded previously leaving only a small amount of money
for annual ongoing maintenance.
Ventura
Buildings
Improvements
(PE-15011)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$41,807 $878,413 Public Works Design Winter 2018
Project Status: This project will replace or upgrade the mechanical and electrical systems and provide
accessibility improvements for the Ventura facility. Advanced Design Consultants was awarded a contract in
August 2016 for design services. Design is nearly complete and bidding is expected in July 2017. Construction
will be carefully coordinated with the current tenant, Palo Alto Community Childcare (PACC). Construction
completion is expected by early 2018.
Cubberley
Community
Center Master
Plan
(CB-16001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $477,291 Community Services Study Fall 2019
Project Status: This project supports the development of a Master Plan for future use of the Cubberley
Community Center site by the City and Palo Alto Unified School District. The City and the School District intend
to release a Request for Proposals in 2017 for a Consulting Firm experienced in creative and effective public
engagement and design thinking processes to assist with master planning of the Cubberley Community Center
with the goal of having a contract in place by December 2017.
Cubberley
Repairs
(CB-17001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $250,000 Public Works Design To be determined
Project Status: This project funds repairs and minor improvements at Cubberley Community Center. Minor
improvements such as painting, sidewalk repairs, and breezeway pavement resurfacing are currently under
consideration for implementation in fall 2017.
Recurring Projects
Buildings and Facilities Projects – Page 9 of 11
Americans With
Disabilities Act
Compliance
(PF-93009)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$198,244 $367,263 Public Works NA Recurring
Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes
continued funding for improvements such as path of travel, restrooms, drinking fountains, and counters. Work
in FY 2017 includes the update to the citywide ADA Transition Plan that began in November 2015.
Building Systems
Improvements
(PF-01003)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$105,967 $310,481 Public Works NA Recurring
Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for
City facilities. The installation of a new boiler for the Golf Course Café was completed in August of 2016. Other
work underway for FY 2017 includes new electrical service for the Golf Course cart charging area. The design
for the electrical upgrade for the golf cart charging area is 90% complete. Replacement of the building
transformer and building switchgear has been added to the design. Construction for this project is scheduled
for early fall 2017.
California
Avenue Parking
District Parking
Improvements
(PF-14004)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$175,333 $29,600 Public Works NA Recurring
Project Status: This project maintains parking lots in the California Avenue Business District. Parking Lots 2
and 8 were repaved in April as part of Street Maintenance CIP’s FY 2016 overlay project. The FY 2017 plan
includes resurfacing of lots 1, 4 and 9. These lots will be completed as part of the Street Maintenance CIP’s FY
2017 overlay project that is expected to begin in summer 2017.
City Facility
Parking Lot
Maintenance
(PE-09003)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$6,565 $607,594 Public Works NA Recurring
Project Status: This project maintains parking lots and walkways at City facilities. Fire Station #5 parking lot
was repaved as part of the Street Maintenance CIP’s FY 2016 overlay project in October 2016. Fire Station #2
and the Stanford/Palo Alto Soccer Fields parking lots were resurfaced in September 2016 as part of the Street
Buildings and Facilities Projects – Page 10 of 11
Maintenance CIP’s FY 2017 preventive maintenance project. The FY 2018 plan includes parking lot surfacing at
the Golf Course, Ventura Community Center and Midtown parking lots. The work is expected to be completed
in fall 2017.
Facility Interior
Finishes
Replacement
(PF-02022)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$46,356 $440,000 Public Works NA Recurring
Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets,
paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, windows, and associated fire/life
safety, mechanical, electrical and plumbing code compliance requirements. Replacement of outdated cubicle
furniture on City Hall Level 6 was completed in January 2017. Other FY 2017 work includes minor
improvements and repairs to the Police Department A Level restrooms, showers and locker rooms.
Roofing
Replacement
(PF-00006)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$221,215 $356,735 Public Works NA Recurring
Project Status: This project replaces existing roofs at City facilities that have outlived their useful lives.
Replacement of the Fire Station #2 roof was recently completed. The Rinconada Pool and Park Restroom/Snack
Bar roof replacement will be constructed in June 2017.
University
Avenue Parking
Improvements
(PF-14003)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$30,646 $447,687 Public Works NA Recurring
Project Status: This project maintains parking lots and parking structures within the University Avenue
Downtown Business Parking District. Parking lots F and O were resurfaced as part of the Street Maintenance
CIP’s FY 2017 preventive maintenance project in September 2016. The FY 2018 plan includes resurfacing
parking lots C and K as part of the Street Maintenance FY 2018 preventive maintenance project. Lot C is being
postponed to coordinate construction with the Avenidas expansion project next door.
Cubberley Roof
Replacements
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
Buildings and Facilities Projects – Page 11 of 11
(CB-16002) $4,871 $807,390 Public Works NA Recurring
Project Status: This project replaces existing roofs at Cubberley Community Center that have outlived their
useful lives. Cubberley Wings M and P were recently completed, and reroofing of the Multipurpose building is
occurring in June 2017.
Parks and Open Space Projects – Page 1 of 6
Parks and Open Space Projects
One-Time Projects
Baylands
Comprehensive
Conservation
Plan (PG-17000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $330,000 Community
Services
Study Winter 2018
Project Status: This project will develop a conservation plan examining native vegetation, wildlife habitat, and
public access for trails, recreation amenities, and interpretive messaging. Staff interviewed and selected a
consultant, AECOM, to create the plan. The contract will go to Council for approval on June 12, 2017. In June,
staff and the consultant will engage with the community and start the project.
Baylands
Emergency
Access Levee
Repair
(OS-09002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$54,298 $320,000 Community
Services
Design Fall 2019
Project Status: This project is to repair a small section of failed levee near the Baylands Nature Center. Progress
depends on acquiring the required regulatory permits which have not been issued due to the potential need for a
mitigation plan and re-design that would require additional planning and staff resources.
Buckeye Creek
Hydrology Study
(PG-15000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$24,115 $190,382 Community
Services
Study Fall 2017
Project Status: This project will analyze flooding conditions, recommend flood control structures, and provide
drainage and erosion control solutions for the creek located within Foothills Park. The study will also consider
maintenance needs and land stewardship practices. Council has approved a consultant contract and the project
started in Summer 2016. The consultant is currently completing the draft final report. In June 2017, Staff will
conduct a second community meeting and review the draft plan with the Parks and Recreation Commission.
Staff will bring the draft report to Council in August.
Attachment B
Parks and Open Space Projects – Page 2 of 6
Byxbee Park
Trails (PE-13020)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$142,282 $334,607 Public Works Completed Fall 2016
Project Status: This project provides trails and amenities over the remaining area of the landfill cap. With the
exception of new interpretive signs, the project is complete. Five new interpretive signs will be installed in
summer 2017.
Golf
Reconfiguration
& Baylands
Athletic Center
Improvements
(PG-13003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,111,485 $11,294,974 Public Works Construction Fall 2017
Project Status: This project involves the complete rehabilitation of the Palo Alto Municipal Golf Course, including
a new layout for the course, new restrooms, new water-saving turf and irrigation system, and rebranding of the
course as the Baylands Golf Links. The project is coordinated with the San Francisquito Creek Joint Powers
Authority’s (JPA) Flood Protection Project along San Francisquito Creek. State and Federal regulatory permits
were issued in Spring 2016 and the course closed in July 2016 to begin construction. The project is on-schedule
and on-budget. The project is currently in the grass grow-in phase, and the new golf course is anticipated to open
in November 2017.
Mitchell Park
Adobe Creek
Bridge
Replacement
Project
(PE-17000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $250,000 Public Works Pre-Design Summer 2017
Project Status: This project involves the removal and replacement of the bridge over Adobe Creek in Mitchell
Park with a wider bridge that will address safety concerns. The project is anticipated to start in Spring 2017 with
an RFP requesting a bridge design and installation from bridge manufacturers. The design and schedule will be
reviewed with the community with an expected installation occurring in Summer 2017.
Rinconada Park
Master Plan and
Design
(PE-12003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$394,870 $496,355 Public Works Study Fall 2017
Project Status: This project includes development of a plan for short, medium and long range improvements to
Parks and Open Space Projects – Page 3 of 6
the regional park including the consideration of pathways, new restrooms and playgrounds, new landscaping,
and revitalization of underutilized areas within the park. The project was delayed to include CEQA assessment,
including the proposed new Junior Museum and Zoo location and reconfiguration of the Lucie Stern parking
lot. The environmental assessment is scheduled for completion in summer 2017. The draft long range plan
report and mitigated negative declaration are scheduled to be completed in the summer of 2017 and presented
to Council for approval in Fall of 2017.
Stanford/Palo
Alto Playing
Fields Netting
(PG-12001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $50,000 Community
Services
Design Summer 2018
Project Status: This project provides additional netting to prevent soccer balls from going over the fence into the
parking lot of the adjacent property at 650 Page Mill Road. Although there is netting behind the soccer goal
areas, there is still a gap of approximately 160 feet without netting in the area between the two soccer fields.
This project was to be completed concurrently with the synthetic turf replacement project at Stanford Palo Alto
Playing Fields. However, the contractor for the turf replacement opted not to add this project as additional work.
Staff is considering alternatives for completing this project or further adjusting use of the practice area between
the two fields to reduce the incidences of balls going over the fence.
Stanford/Palo
Alto Playing
Fields Soccer
Turf
Replacement
(PG-13001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$136,270 $1,499,979 Community
Services
Completed Fall 2016
Project Status: This project is for the replacement of synthetic turf at the Stanford/Palo Alto Playing Fields.
Construction was completed in August 2016 and the fields were re-opened for athletic use.
Sarah Wallis
Park
Improvements
(PG-12004)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$3,044 $65,000 Community
Services
Completed Winter 2017
Project Status: This project improved site amenities with new concrete pathways, replaces old furnishings, and
Parks and Open Space Projects – Page 4 of 6
upgrades landscape for drought tolerance. This project was completed in March 2017.
Cubberley Field
Restroom
(CB-17002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $285,000 Public Works Pre-Design Summer 2018
Project Status: This project will provide a new restroom in the sports field area of the Cubberley Community
Center. The project is expected to start in Summer 2017 with design and public outreach, with an anticipated
installation in Summer 2018.
Recurring Projects
Art In Public
Spaces
(AC-86017)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$59,495 $534,423 Community Services NA Recurring
Project Status: This project funds ongoing temporary and permanent artworks throughout the City. These funds
are primarily comprised of pooled Municipal Percent for Art allocations as well as funds rolled over from previous
years due to the multi-year nature of public art projects. The FY 2017 funds support Susan Narduli’s Conversation
in City Hall Lobby, ongoing temporary installations on King Plaza, such as The Running Fence by Lee Benson, the
Patrick Dougherty installation at the Art Center, and provides matching funds for the NEA Grant-funded
Code:ART initiative to activate the downtown alleys and underutilized spaces. Some of the current Municipal
Projects in process include: Fire Station 3, Charleston/Arastradero Corridor, Highway 101 Bike and Pedestrian
Bridge, Bike Boulevards, and the Municipal Golf Course. The recently adopted Public Art and Master Plan
provides a ten year plan for the future prioritization of public art projects in Palo Alto.
Benches,
Signage,
Walkways,
Perimeter
Landscaping
(PG-06003)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$244,422 $245,951 Community Services NA Recurring
Project Status: This recurring project restores and replaces existing benches, signage, fencing, walkways, and
landscaping at various City facilities. In FY 2017 site furnishings were installed at Sarah Wallis Park, Scott Park,
Parks and Open Space Projects – Page 5 of 6
and various locations throughout the City. In addition, work is scheduled for the Lucie Stern Brick Pathway repair
project in Summer 2017.
Off-Road
Pathway
Resurfacing And
Repair
(OS-09001)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$93,311 $199,080 Community Services NA Recurring
Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based
on inspections and resident requests. Improvements at the entrance to Bol Park Pathway near Laguna Avenue
were completed in September 2016.
Open Space
Lakes And Pond
Maintenance
(OS-00002)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$24,591 $65,409 Community Services NA Recurring
Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife
habitat and recreational safety and to meet State Division of Safety of Dams requirements. FY2017 plan to
remove and off haul cattails from Boronda Lake is scheduled for Fall 2017 and Spring 2018.
Open Space
Trails and
Amenities
(OS-00001)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$391,713 $235,859 Community Services NA Recurring
Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the
Baylands, and the Pearson-Arastradero Nature Preserves. FY 2017 trail maintenance of all Open Space Preserves
for the fall season is complete, and additional trail maintenance scheduled for summer 2017 through October
2017.
Parks and Open
Space
Emergency
Repairs
(PG-09002)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$104,373 $111,157 Community Services NA Recurring
Project Status: This project funds the replacement or extensive repair of playgrounds, play yard surfaces,
wooden structures, park amenities and play equipment in the event of storms, fire, vandalism or structural
failure. FY 2017 projects completed include emergency repairs to the Baylands Sailing Station, Golf Course storm
Parks and Open Space Projects – Page 6 of 6
drain pump station repairs and various playground repairs .
Tennis and
Basketball Court
Resurfacing
(PG-06001)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$353,510 $497,460 Community Services NA Recurring
Project Status: This project repairs and resurfaces tennis and basketball courts in various Palo Alto parks.
Completed projects for In Summer FY 2017 include the reconstruction of the Mitchell Park tennis courts (1-4) was
completed.
Streets and Sidewalks Projects – Page 1 of 3
Streets and Sidewalks Projects
One-Time Projects
Newell Road/
San
Francisquito
Creek Bridge
Replacement
(PE-12011)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$800,935 $4,077,406 Public Works Environmental Fall 2019
Project Status: This project will remove and replace the Newell Road bridge over San Francisquito Creek with a
clear span over the creek to allow the channel to convey up the natural capacity of the San Francisquito Creek,
approximately 7200 cfs, with 1.5-foot of freeboard and will provide improved safety for vehicular, bicycle, and
pedestrian traffic. The focus in calendar year 2017 is completion of the project draft environmental impact
report, which will analyze potential traffic, aesthetic, and other environmental impacts and propose appropriate
mitigation measures. The project is being closely coordinated with the City of East Palo Alto, Santa Clara Valley
Water District, and the San Francisquito Creek Joint Powers Authority (JPA). The Fall 2019 estimated completion
is in reference to the in-channel work that addresses potential flood risk, but other aspects of the project such as
road reconfigurations may not be completed until 2020.
Streetlights
Condition
Assessment
(PE-13014)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$8,799 $257,050 Public Works Design Fall 2018
Project Status: This project will assess the condition and maintenance needs of the City’s streetlight system.
Due to other project priorities and workload this project has been put on hold until FY 2018.
Recurring Projects
Curb and Gutter
Repairs
(PO-12001)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$43,320 $447,063 Public Works NA Recurring
Project Status: This project repairs curbs and gutters uplifted by tree roots. The curb and gutter locations are
selected from a list reported by the public and evaluated by Public Works staff. Upcoming work in the FY 2018
Attachment C
Streets and Sidewalks Projects – Page 2 of 3
plan includes installation of valley gutters on various streets in the Barron Park neighborhood.
Sidewalk Repairs
(PO-89003)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$2,688,975 $2,437,177 Public Works NA Recurring
Project Status: This project repairs and replaces broken and uplifted sidewalks. The FY 2016 project, which is
approximately 95% complete, addresses sidewalk deficiencies in Sidewalk Replacement Districts 23, 32 and 36.
At the end of this project, the entire cycle of 23 Sidewalk Replacement Districts will be complete, a 30-year
program completion. Staff will issue an RFP in June 2017 to evaluate the sidewalk program and assess potential
improvements to the current district-based program. The contract for the evaluation will be brought to Council
for approval in summer 2017.
Sign Reflectivity
Upgrade
(PO-11000)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$97,525 $94,411 Public Works NA Recurring
Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list
of signs not meeting the minimum requirement is derived from MUTCD-approved Nighttime Visual Inspection
surveys.
Street Lights
Improvements
(PO-05054)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$62,918 $467,982 Public Works NA Recurring
Project Status: This project funds replacement for street light poles, pole foundations, luminaires and wiring as
needed to restore or improve street lighting. A portion of the FY 2017 funding is being used for a painting
contract to maintain existing street light poles.
Street
Maintenance
(PE-86070)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$6,640,547 $6,634,615 Public Works NA Recurring
Project Status: This project includes the annual resurfacing, micro-seal, crack seal and reconstruction of various
city streets. Staff estimates there will be four construction contracts this fiscal year: FY 2017 Overlay Project, FY
Streets and Sidewalks Projects – Page 3 of 3
2017 Middlefield/Lincoln Resurfacing Project and FY 2017 University Circle Pavement Repair Project and FY 2018
Preventive Maintenance Project will all start construction this summer. This project funds the street maintenance
work that supports Council’s adopted goal of achieving a citywide average pavement condition index (PCI) score
of 85, representing very good or excellent conditions, by 2019. The citywide pavement condition index score
(PCI) at the end of 2016 was 83 and is expected to be 84 by the end of FY 2018.
Thermoplastic
Lane Marking
and Striping
(PO-11001)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$93,488 $128,652 Public Works NA Recurring
Project Status: This project maintains the thermoplastic markings on roadways. Most work is completed as part
of the Street Maintenance Program’s annual contracts.
Traffic and Transportation Projects – Page 1 of 7
Traffic and Transportation Projects
One-Time Projects
Charleston/Aras
tradero Corridor
Project
(PE-13011)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$936,111 $11,316,196 Public Works Design Spring 2020
Project Status: This project, part of the Council Infrastructure Plan, will reconfigure the Charleston/Arastradero
Corridor to provide new landscaped median islands, bulb outs, enhanced bike lanes and new street trees to
complement the new lane configurations that were approved for permanent retention in 2008 and 2012. City
Council approved the conceptual plan line for the corridor in September 2015. Design plans for the project are at
65% completion and ARB review is expected in July. Construction documents will finalized in the fall, with Phase I
of construction expected to start in late 2017.
Churchill Avenue
Enhanced
Bikeway (PL-
14000)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$194,716 $1,352,274 Planning and
Community
Environment
Design Summer 2018
Project Status: This project will provide a shared-use path along the north side of Churchill Avenue between the
existing shared-use path at Castilleja Avenue and the Stanford Perimeter Trail, intersection improvements at
Churchill Avenue and El Camino Real, to include a new dedicated westbound right-turn lane, and an improved
bicycle connection to the Bryant Street Bicycle Boulevard east of Alma Street. Design plans for Phase 1 of the
project are at 65% completion. Right-of-way discussions with PAUSD began in March 2016 and are slated to wrap
up in summer 2017. Staff anticipates beginning construction in early 2018. An encroachment permit from
Caltrans will need to be secured for the work within the El Camino Real right-of-way.
Downtown
Automated
Parking
Guidance
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$62,313 $2,191,016 Planning and
Community
Design To be determined
Attachment D
Traffic and Transportation Projects – Page 2 of 7
Systems, Access
Controls, and
Revenue
Collection
Equipment
(PL-15002)
Environment
Project Status: This project includes design and installation of new downtown parking guidance systems, access
controls and revenue collection equipment that will coordinated with both the Downtown Parking Wayfinding,
PL-15004 project and the Downtown Parking Management Study that is scheduled to be completed at the end of
2016. Following City Council direction in April 2016, Staff has advanced the design of the single-space detection
system with individual indicator lights. However, this project is currently on hold awaiting the results of the
Downtown Parking Management Study, which may affect the content of the guidance signs.
Downtown
Mobility and
Safety
Improvements
(PL-16001)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$0 $1,447,108 Planning and
Community
Environment
Construction Fall 2018
Project Status: This project provides multi-modal safety improvements in Downtown Palo Alto, including, but not
limited to, installation of countdown pedestrian signal heads and ADA-accessible vibra-tactile push buttons,
installation of separated bikeways, addition of bicycle parking, traffic signal retiming and coordination, installation
of transit amenities, and enhanced bicycle and pedestrian access to the Palo Alto Transit Center. Phase One,
which included the replacement of all existing pedestrian signal heads with countdown pedestrian signal heads
was completed in early 2017. Phase Two, which will include the construction of curb extensions and the
installation of new pedestrian signal heads and pedestals, is currently scheduled to be constructed in 2018, as
part of a larger Utilities Department project. The planning associated with potential changes to the signing and
striping along Alma Street and University Avenue, which are scheduled for major utility work and resurfacing in
the next two years, will begin in summer 2017.
Downtown
Parking
Wayfinding
(PL-15004)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$85,096 $1,114,756 Planning and
Community
Environment
Design Fall 2018
Project Status: This project includes design and installation of new downtown parking wayfinding signage that
will incorporate a new parking brand for the City and replace the existing parking signage to improve visibility of
parking in Downtown Palo Alto. This project will be implemented in coordination with the planning and design
Traffic and Transportation Projects – Page 3 of 7
work associated with Downtown Parking Guidance Systems, Access Controls and Revenue Collection Equipment,
PL-15002 project, which will include several types of real-time parking availability displays. Following City Council
direction in April 2016, Staff has advanced the design of blue wayfinding signs. This project is currently scheduled
to be constructed in 2018, as part of a larger Utilities Department project.
Embarcadero
Road at El
Camino Real
Improvements
(PL-15001)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$406,108 $4,526,182 Planning and
Community
Environment
Design To be determined
Project Status: This project will provide bicycle, pedestrian and traffic circulation improvements along
Embarcadero Road between Bryant Street and El Camino Real. Phase One was completed at the end of 2015. This
included the upgrade of the traffic signal equipment at the high school/shopping center driveway and at the
pedestrian crossing in front of the shopping center. For Phase Two, City Council voted in September 2016 to move
forward with a variation of Concept Plan Alternative 1, which includes a protected intersection at El Camino Real
and raised one-way separated bikeways along Embarcadero Road. Environmental analysis and final design began
in October 2016. Staff anticipates beginning construction of Phase Two in early 2018.
Highway 101
Pedestrian/Bicyc
le Overpass
Project
(PE-11011)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$1,765,204 $15,266,401 Public Works Design Spring 2020
Project Status: This project, part of the Council infrastructure Plan, includes the design and construction of a new
pedestrian bridge across Highway 101 at Adobe Creek. Council approved a design contract in May 2016. In
November 2016, Council voted to proceed with a baseline bowstring truss bridge design, with the addition of
enhanced amenities such as benches, drinking fountains and signage. The project is currently in the preliminary
design and environmental assessment phase, to be completed in 2017. Construction is anticipated to begin in
early 2019 and complete by Spring 2020.
Quarry Road
Improvements
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$26,386 $936,898 Planning and Design Spring 2017
Traffic and Transportation Projects – Page 4 of 7
and Transit
Center Access
(PL-16000)
Community
Environment
Project Status: This project provides bicycle and pedestrian improvements along Quarry Road between El Camino
Real and Welch Road, including, but not limited to, upgraded bicycle lanes and crosswalks, innovative intersection
treatments for bicyclists, and improved access to transit stops. It also includes improvements to the bicycle and
pedestrian connection between the Palo Alto Transit Center and the intersection at El Camino Real and Quarry
Road, including development of passive green space, installation of lighting, and landscaping. Due to planned
utility work along Quarry Road by Stanford University, the Quarry Road improvements have been separated from
the transit center access segment through the park. Construction on the transit center access segment began in
early 2017 and will be complete by July 2017, while the Quarry Road improvements have been placed on hold
until the utility work is complete.
Railroad Grade
Separation
(PL-17001)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$0 $1,908,307 Planning and
Community
Environment
Planning Summer 2018
Project Status: This project will advance the railroad grade crossing circulation study and context sensitive
solutions study envisioned by the City Council. It will also fund the preparation of a Project Study Report and
environmental analysis that will be required for the City to realize its goals of advancing grade separations. A Rail
Program Management Services contract funded through this project was approved by City Council in October
2016. This three-year contract includes supporting the Rail Committee between September 2016 and June 2018,
convening and supporting a Rail Technical Group throughout 2017, representing the City during the California
High Speed Rail environmental analysis phase, which is scheduled for completion at the end of 2017, completing
the rail corridor circulation study and context sensitive alternatives analysis by the end of 2017, and preparing
environmental analyses, Project Study Reports, 15% preliminary designs, and financing plans for the preferred
alternative for each railroad grade crossing within the city by June of 2018.
Residential
Preferential
Parking (PL-
15003)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$375,661 $361,292 Planning and
Community
Construction To be determined
Traffic and Transportation Projects – Page 5 of 7
Environment
Project Status: This project implements the signage needs of the residential preferential parking program. Phase
1 of the Downtown Residential Preferential Parking Program was implemented in October 2015, Phase 2 was
implemented in April 2016, and the program was made permanent in April 2017. The Evergreen Park-Mayfield
Residential Preferential Parking Program pilot began in April 2017 and the Southgate Residential Preferential
Parking Program pilot will begin in fall 2017, if approved by Council.
Recurring Projects
Bicycle and
Pedestrian
Transportation
Plan
Implementation
(PL-04010)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$328,020 $2,242,795 Planning and
Community
Environment
NA Recurring
Project Status: This project, part of the Council Infrastructure Plan, includes planning, design and construction of
bicycle boulevards, enhanced bikeways, shared-use paths, bicycle parking and a citywide bicycle sharing system in
accordance with the Palo Alto Bicycle + Pedestrian Transportation Plan, which was adopted by City Council in
2012. This project includes two projects that were formerly listed as separate CIP Projects: CIP Projects PL-14001,
Midtown Connector, and PL-11001, Dinah Summerhill Pedestrian/Bicycle Path. Effective Fiscal Year 2017, these
projects are included as part of this CIP.
The Dinah Summerhill Pedestrian/Bicycle Path project includes construction of pedestrian/bicycle path on
a public easement on the panhandle parcel of the Dinah's Hotel property. The path will provide access
from Wilkie Way to the Redwood Gate development for connectivity to the public park. Improvements
include an approximately 15' wide by 130' long shared-use path, fencing and landscaping. Construction
was completed at the end of 2016.
The Midtown Connector project originally included the planning, design and construction of a shared-use
path along the Matadero Creek channel between Alma Street and West Bayshore Road, but has been
modified significantly throughout the feasibility analysis phase. Following City Council direction in June
Traffic and Transportation Projects – Page 6 of 7
2016, Staff has begun to advance the planning, design and construction of a two-way separated bikeway
along Loma Verde Avenue between Alma Street and West Bayshore Road. A letter requesting an opinion
on whether the grant funding from Santa Clara County can be used for the separated bikeway was
submitted to the County staff in October 2016 and the Board of Supervisors authorized the
reprogramming of the funding.
Concept plans for Bryant Street Bicycle Boulevard Extension, Maybell Avenue Bicycle Boulevard and Park
Boulevard/Wilkie Way Bicycle Boulevard were adopted by City Council in 2015.
Concept plans for Amarillo Avenue/Moreno Avenue Bicycle Boulevard, Bryant Street Bicycle Boulevard
Upgrade, Louis Road/Montrose Avenue Bicycle Boulevard and Ross Road Bicycle Boulevard were adopted
by Council in April 2016.
Final design for Amarillo Avenue/Moreno Avenue Bicycle Boulevard, Bryant Street Bicycle Boulevard
Upgrade, Louis Road/Montrose Avenue Bicycle Boulevard and Ross Road Bicycle Boulevard is complete
and construction will begin in summer 2017.
Final design for Bryant Street Bicycle Boulevard Extension, Maybell Avenue Bicycle Boulevard and Park
Boulevard/Stanford Avenue/Wilkie Way Bicycle Boulevard will be completed in fall 2017, with construction
beginning in summer 2018.
Safe Routes To
School
(PL-00026)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$233,930 $463,376 Planning and
Community
Environment
NA Recurring
Project Status: This project provides funding for the City’s Safe Routes to School program, including school
commute planning, encouragement activities, and capital improvements along local and collector streets that may
be impacted by school commute activities. Typical capital improvements include traffic calming devices, enhanced
crosswalks, and improved signage along suggested routes to school. In Fiscal Year 2017, traffic calming projects
from prior years will continue and traffic studies will be pursued for locations in need of traffic calming and other
safety countermeasures.
Traffic Signal
and Intelligent
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
Traffic and Transportation Projects – Page 7 of 7
Transportation
System
Upgrades
(PL-05030)
$1,455,077 $985,497 Planning and
Community
Environment
NA Recurring
Project Status: This project provides funding for the design and construction of traffic signals, traffic signal
communications networks, video surveillance projects for transportation use, and maintenance of the City’s traffic
signal central system. The project includes the replacement of traffic signal controllers/cabinets, video detection
systems, and other field equipment.
Transportation
and Parking
Improvements
(PL-12000)
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$66,431 $574,472 Planning and
Community
Environment
NA Recurring
Project Status: This project provides funding for the implementation of miscellaneous neighborhood traffic
calming improvements including neighborhood traffic studies and parking improvements. This project also funds
the development of grant proposals used to procure funding for future projects.
Airport Projects – Page 1 of 2
Airport Projects
One-Time Projects
Airport Apron
Reconstruction
(AP-16000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$102,888 $1,025,076 Public Works Design Spring 2021
Project Status: This project will design and reconstruct the failing and uneven Palo Alto Airport apron, and
is being implemented in multiple phases. The contract for Phase 1 is currently out to bid, and staff is
tentatively scheduled to bring the construction contract for Council approval in August 2017.
Airport
Perimeter Fence
(AP-16003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$192,927 $2,003,540 Public Works Completed Spring 2017
Project Status: This project replaced the perimeter fencing and gates surrounding the Palo
Alto Airport boundaries to prevent unauthorized access to the airport runway in accordance
with Federal and State standards. The Airport Perimeter Fence project was substantially completed in
spring 2017.
Wildlife Hazard
Plan
(AP-16002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $63,415 Public Works Design Summer 2017
Project Status: This project will develop a Wildlife Hazard Management Plan (WHMP) to identify the
specific actions the airport will take to mitigate the risk of wildlife strikes (conflicts between aircraft and
wildlife) on or near the airport. The Wildlife Hazard Plan stakeholder group is comprised of airport users,
Baylands advocates and staff from City departments. Work was commenced in Fiscal Year 2017, and will
be completed in Fiscal Year 2018.
Attachment E
Airport Projects – Page 2 of 2
Recurring Projects
None
Electric Fund Projects – Page 1 of 11
Electric Fund Projects
One-Time Projects
230 kV Electric
Intertie
(EL-06001)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$576,802 $756,899 Utilities Study Ongoing
Project Status: Funding for this project is used to perform technical feasibility studies to determine
the general project requirements to establish a 230 kV electric intertie line and construct a 230/60 kV
substation to connect the City's electric system directly to the 230kV transmission line. The City has
presented its findings to Stanford University and SLAC National Accelerator Laboratory (under the
oversight of the Department of Energy), the two other parties involved with facilitating this work.
The City is waiting for a response from SLAC to determine whether this project will move forward.
Capacitor Bank
Installation (EL-
16002)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $350,000 Utilities Design Spring 2018
Project Status: This project installs capacitor banks at electric substations and on distribution lines to
ensure NCPA Power Factor requirements are met. Staff has performed an analysis on where
capacitors are needed to provide VAR support to the system. This project has become a lower
priority due to a decrease in the system electric load and staff shortages that have elevated other
projects above this one.
Colorado/Hopki
ns System
Improvement
(EL-15000)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $1,575,000 Utilities Study Spring 2020
Project Status: This project replaces deteriorating equipment which will increase system capacity and
improve service reliability for the areas served by Hopkins and Colorado substations and adjacent
substations. Staff has completed the initial cost/benefit analysis to assess various alternatives to
meet distribution system needs. Once agreed to, preliminary designs will be developed to determine
budget requirements for construction.
Attachment F
Electric Fund Projects – Page 2 of 11
East Meadow
Circles 4/12kV
Conversion (EL-
17001)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $1,800,000 Utilities Study Summer 2019
Project Status: NEW - The project converts the primary electric distribution system in the East
Charleston/Alma Street/East Meadow Drive/Middlefield Road area from 4 kV to 12 kV. This project is
in the preliminary stages of assessment for engineering design. The project is being reevaluated to
determine the scope of work that should be involved. Issues with replacing the rear-easement
facilities may dictate a change in direction of the project scope.
Electric
Substation
Battery
Replacement
(EL-15001)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$293,869 $400,000 Utilities Completed Winter 2016
Project Status: This project replaces the batteries in all 9 of the City's electric substations. The
batteries are used to provide uninterruptible power to protective relays, breakers, metering, and
SCADA equipment. Construction on this project is completed.
HCB Pilot Wire
Relay
Replacement
(EL-17005)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $501,000
Utilities Construction Summer 2019
Project Status: This project replaces the existing HCB pilot wire relays with new microprocessor
based line differential protective relays to protect the city’s 60kV sub-transmission line sections and
equipment from damage due to faults (i.e. short circuits) on the 60kV line sections. Staff is completed
the relay replacements between Quarry and Hopkins substations, Installation of fiber optic
communication cables between Colorado, Maybell and Adobe Creek Substations, and is now working
on installation of the relays and placing them in service.
Maybell 1&2
4/12kV
Conversion (EL-
14004)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$264,628 $449,999 Utilities Construction Winter 2017
Project Status: This project converts circuits 1 & 2 at Maybell substation from 4kV to 12kV, and
Electric Fund Projects – Page 3 of 11
removes the remaining 4kV equipment at Maybell. Distribution system conversion work is
completed. The protective relays at Maybell substation need to be relocated before the 4kV
equipment can be removed. Completion of this project hinges on the relay relocation which is being
done in project Substation Facility Improvements (EL-89044).
Rebuild
Underground
District 15 (EL-
11003)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$29,464 $481,077 Utilities Pre-design Winter 2018
Project Status: This project rebuilds and replaces the underground electric system in Underground
District 15, the area bounded by Los Palos, Glenbrook, Pomona, and Arastradero. This project is in
the preliminary stages of assessment for engineering design and work will be coordinated with EL-
16000 which is rebuilding the electric system along Arastradero Road. Work on this project has been
delayed due to staffing shortages.
Rebuild
Underground
District 16 (EL-
13003)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $300,000 Utilities Pre-design Summer 2018
Project Status: This project rebuilds and replaces the underground electric system in Underground
District 16, the area along Louis Road between Greer Street and Loma Verde Avenue. This project is
in the preliminary stages of assessment for engineering design.
Rebuild
Underground
District 19 (EL-
11008)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$149,023 $161,285 Utilities Construction Winter 2017
Project Status: This project rebuilds and replaces the underground electric system in Underground
District 19, the area bounded by Forest Avenue, Waverley Street, Addison Avenue, and Alma Street.
Much of this work is performed during the evening hours to avoid impacting commercial businesses,
which increases the construction timeline. Construction by city staff is approximately 85% completed
for this area. Work is being done in conjunction with EL-10006.
Rebuild Prior Years Total Project Implementing Project Phase Project
Electric Fund Projects – Page 4 of 11
Underground
District 20 (EL-
14002)
Actuals Budget Department Completion
$0 $1,950,000 Utilities Design Winter 2018
Project Status: This project rebuilds and replaces the underground electric system in Underground
District 20, the area bounded by Channing Avenue; Center Street; Hamilton Avenue; and Lincoln
Avenue. This project is in the preliminary stages of assessment for engineering design.
Rebuild
Underground
District 24 (EL-
10006)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$1,724,598 $2,701,199 Utilities Construction Winter 2017
Project Status: This project rebuilds and replaces the underground electric system in Underground
District 24, the area bounded by Lytton Avenue; Bryant Street; Forest Avenue; and Alma Street.
Much of this work is performed during the evening hours to avoid impacting commercial businesses,
which increases the construction timeline. Construction by city staff is approximately 85% completed
and further progress is delayed waiting for delivery of long lead-time materials. Work is being done in
conjunction with Rebuild Underground District 19 (EL-11008).
Rebuild
Underground
District 26 (EL-
16000)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $760,000 Utilities Study Fall 2019
Project Status: This project rebuilds and replaces the underground electric system in Underground
District 26 the area along Arastradero Road between El Camino Real and Hillview Avenue. This
project is in the preliminary stages of assessment for engineering design and will be designed in
conjunction with EL-11003 which is rebuilding the electric system on Los Palos/Glenbrook/Pomona
area.
Reconfigure
Quarry Feeders
(EL-14005)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$199,106 $1,030,453 Utilities Construction Winter 2017
Project Status: This project reconfigures how distribution circuits are connected to each substation
transformer at Quarry Substation. The project estimate and construction drawings are completed.
The job is released for construction but the project is delayed as we wait for Stanford to complete the
Electric Fund Projects – Page 5 of 11
installation of boxes and conduit to facilitate the work.
Sand Hill /
Quarry 12kV Tie
(EL-13006)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$17,907 $208,648 Utilities Completed Completed
Project Status: This project installs new wire to connect circuits QR-24 and QR-27 in the Sand
Hill/Quarry area. Construction to install the conduits and cable to create an additional connection
between the two circuits from Quarry Substation is completed.
Stanford-
Customer Load
Requirements
(EL-17004)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $500,000 Utilities Pre-design Winter 2018
Project Status: NEW - This project installs new primary conduits, vaults, cables and equipment to
serve new customer demands in the Quarry Road/Welch Road/Sand Hill Road area. Some costs
related to this project are reimbursed to the city of the customer. Staff as had several meetings with
Stanford Hospital and University to discuss expansion plans in the Stanford Medical Center area. Staff
is waiting for information from Stanford on load projections and circuit/service reliability
requirements to develop designs and cost estimates. Delays in Stanford’s schedule have impacted the
completion of design work under this WBS. This WBS will be closed and funding from WBS 89028,
Electric Customer Connections, will be used for future projects.
Street Light
System Street
Light System
Conversion
Project
(EL-10009)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$2,397,601 $2,464,069 Utilities Completed Completed
Project Status: This project converts HPS streetlights to LED. Conversion of approximately 4500
cobrahead streetlight fixtures is complete. The project is currently in phase 3. Staff is reviewing
possible alternatives for replacing/retrofitting decorative lights, including those with acorn, lantern,
and globe type fixtures. No viable options have been identified for the decorative lights and the
project will be closed.
Substation 60kV
Breaker
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
Electric Fund Projects – Page 6 of 11
Replacement
(EL-17002)
$0 $600,000 Utilities Design Summer 2020
Project Status: This project replaces high voltage circuit breakers that interconnect the nine electric
substations and two power switching stations that are reaching the end of their useful life and/or are
now underrated for the use. Staff has completed the technical specification for the replacement
circuit breakers and is going through the bid process for purchase. Two high voltage circuit breakers
have been purchased and will be delivered in Summer 2017.
Substation
Security
(EL-16003)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$3,966 $250,000 Utilities Design Winter 2018
Project Status: This project installs facilities providing physical protection of electric substations from
vandalism and intrusion. A professional services contract was awarded to Burns & McDonnell and a
draft of the study is complete and is being reviewed by staff. Funding will be requested in future
years to implement select security measures.
Utility Site
Security
Improvements
(EL-04012)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$1,456,149 $2,038,283 Utilities Pre-design Summer 2018
Project Status: This project adds electronic security systems at utility sites to protect equipment at
electric substations, water pumping plants, reservoirs, and gas stations from intrusion and vandalism.
To date, cameras and detection systems have been installed at 6 electric substations, 3 water
stations, and 1 natural gas station to monitor facilities. Staff is working on finalizing software
agreements and assessing need for electronic security at remaining substations.
VA Hospital –
Customer Load
Requirements
(EL-17003)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $5,000,000 Utilities Pre-design Summer 2018
Project Status: This project is to meet the growing electric needs of the VA Hospital. Staff has had
numerous discussions with VA Hospital on electric load growth at the hospital and anticipated needs
from the utility. Much of the cost is reimbursed to the City by the VA Hospital. Staff has prepared
preliminary designs for interim solutions and is awaiting additional information from VA to develop
Electric Fund Projects – Page 7 of 11
long range plans to meet their future needs.
Underground
Distribution
System Security
(EL-13007)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$9,466 $891,362 Utilities Study Spring 2020
Project Status: This project purchases and installs equipment to secure underground electric
distribution facilities used to provide electricity to utility customers in the City of Palo Alto, from
vandalism, tampering, and theft to facilitate a safe, secure, and reliable electric system. Staff has
been evaluating options for securing underground vaults and boxes and is drafting the technical
specification and scope of work for a Request for Proposal to purchase and install suitable equipment.
Work on this project has been delayed due to staffing shortages and higher priority work.
Underground
District 46 –
Charleston/El
Camino Real (EL-
12001)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$164,568 $753,953 Utilities Construction Summer 2018
Project Status: This project undergrounds the existing overhead utility systems in the area along the
400 block of West Charleston and El Camino Real. Staff issued the second Invitation for Bid for
installation of substructures, first was significantly higher than the engineer’s estimated cost, and is
ready to award the contract.
Underground
District 47 –
Middlefield,
Homer,
Webster,
Addison (EL-
11010)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$2,499,968 $2,555,573 Utilities Construction Winter 2018
Project Status: This project undergrounds the existing overhead distribution system in the area
bounded by Middlefield Road, Homer Avenue, Webster Street, and Addison Avenue. Installation of
substructures is completed. Staff is installing electric facilities but will be delayed waiting for long
lead time items from our switch vendor.
Facility
Relocation for
Caltrain
Modernization
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $2,700,000 Utilities Design Summer 2018
Project Status: This project allows for the relocation of overhead Utility Electric and Fiber Optic lines
Electric Fund Projects – Page 8 of 11
(EL-17007) to provide adequate clearance from new electric lines being installed by the Peninsula Corridor Joint
Powers Board (Caltrain) to convert their diesel powered commuter trains to electric power. The
project consists of converting Caltrain from a diesel-hauled to Electric Multiple Unit trains. The
installation of the Overhead Catenary System above the rails to power the trains will cause conflicts
with the City's overhead electric and communication lines, as well as those owned by others, e.g.
AT&T, Comcast, which cross the railroad tracks. Caltrain is looking to have the overhead lines
relocated/removed by August 2018 for an anticipated project completion in 2020. In order to meet
Caltrain's timeline, Utilities must obtain funding and start the design process in FY 2017. Project was
put on hold until Caltrain received funding and gave utilities a notice that the project was moving
ahead. Caltrain received Federal Funding on May 16, 2017. Staff is still waiting for written
confirmation from Caltrain and agreement on cost sharing.
Recurring Projects
Electric
Customer
Connections (EL-
89028)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$2,482,576 $3,642,000 Utilities NA Recurring
Project Status: This project installs services, transformers, and meters for new customers; upgrading of
existing services; temporary service connections; and overhead and underground extensions for new or
existing customers. Projects are in various stages of design and construction to provide temporary and
permanent power to residential and commercial customers in Palo Alto.
Communications
System
Improvements
(EL-89031)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$7,106 $287,759 Utilities NA Recurring
Project Status: This project installs copper wire cable systems, high frequency coaxial cable, fiber optic
cable, and related equipment to provide communications services for traffic signal coordination,
telephone links, computer data transmission, and the Electric Supervisory Control and Data Acquisition
(SCADA) system. Staff is assessing the needs to upgrade the communication lines between substations
Electric Fund Projects – Page 9 of 11
to facilitate the substation protection pilot wire relay replacements. The new relays utilize fiber optic
communication instead of the copper wire communication lines utilized by the existing relays.
Electric System
Improvements
(EL-98003)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 2,072,190 $2,300,000 Utilities NA Recurring
Project Status: This project consists of various projects that replace deteriorated facilities or install
protective devices that improve the Electric Distribution System. Projects are in various stages of
development to replace transformers, replace poles, replace overhead wires, and install protective
devices to improve service reliability.
Electric Utility
Geographic
Information
System (EL-
02011)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$68,923 $365,000 Utilities NA Recurring
Project Status: This project enhances the citywide Geographical Information System (GIS). The primary
emphasis will be to provide a compatible user interface and estimating software, to edit and update
data which will reside in the citywide GIS. Staff is working on a scope of work for an RFP to assess GIS
needs for Utilities Engineering.
SCADA System
Upgrades (EL-
02010)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$36,231 $300,000 Utilities NA Recurring
Project Status: This project upgrades the Supervisory Control and Data Acquisition (SCADA) system
hardware. Staff completed upgrade of the PRISM software used for monitoring the utility substations
and equipment.
Smart Grid
Technology
Installation (EL-
11014)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$34,742 $781,766 Utilities NA Recurring
Project Status: This project implements portions of the Smart Grid Road Map that can be cost
effectively applied to the City's electric, gas, and water utility systems. Staff completed a Request for
Electric Fund Projects – Page 10 of 11
Proposal to solicit bids to evaluate the implementation of Smart Grid technologies in Palo Alto
incorporating information gathered from completed pilot projects.
Substation
Facility
Improvements
(EL-89044)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$122,389 $399,243 Utilities NA Recurring
Project Status: This project makes improvements to facilities at the electric substations in Palo Alto.
Staff is working on the replacement of RTU’s at Hansen Way and East Meadow Substations.
Substation
Protection
Improvements
(EL-89038)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$209,333 $731,812 Utilities NA Recurring
Project Status: This project makes improvements to equipment used at electric substations to protect
the substation equipment and circuits emanating from the substation from damage due to faults (i.e.
short circuits) on the electric system. Staff completed the 60kV coordination study and is working on
designs for replacement of current transformers that would be overloaded during faults. Staff is also
working on the designs to replace the relays on the Maybell Substation feeders. Due to the size and
complexity of this project, we are in the process of procuring an Engineering Consultant to do the
detailed design of the equipment layout and wiring.
Underground
System Rebuild
(EL-16001)
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$56,115 $400,000 Utilities NA Recurring
Project Status: This project replaces underground electric equipment in areas that were originally
installed underground, i.e. not part of an Underground District. Staff is working to identify areas where
based on the age of the existing cables are a high priority for cable replacement. So far this includes
areas in the Stanford Research Park, along Arastradero Road, and along East Bayshore Road.
Upgrade Electric
Estimating
System
Prior Year
Actuals
Current Year
Budget
Implementing
Department
Project Phase Project Completion
$2,596 $128,650 Utilities NA Recurring
Electric Fund Projects – Page 11 of 11
(EL-13008) Project Status: This project upgrades the existing Electric estimating software used for preparing job
estimates by integrating engineering analysis, adding predefined standards and templates, and by
integrating documentation, materials ordering, and work management functions. Staff completed the
underground construction standards and is working on the overhead construction standards for electric
installations. These standards include the design and list of materials and are incorporated into the
estimating software to facilitate the preparation of project cost estimates.
Fiber Optics Fund Projects – Page 1 of 1
Fiber Optics Fund Projects
One-Time Projects
Fiber Optic
System Rebuild
(FO-16000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$140,875 $2,400,000 Utilities Design Spring 2018
Project Status: This system capacity improvement project rebuilds portions of the "dark" fiber optic
network around Palo Alto which. Staff has completed an audit of the existing Dark Fiber system and is
working with our GIS consultant to put integrate audit data with CPAU data to allow for more accurate
assessment of system improvements to address congested sections of the backbone and where additional
fiber optic cables are needed to meet current and anticipated customer demand.
Recurring Projects
Fiber Optics
Network System
Improvements
(FO-10001)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$267,321 $358,000 Utilities Recurring Recurring
Project Status: This project provides funding to improve reliability within the fiber optic network system.
Staff has completed an audit of the existing Dark Fiber system and is assessing which portions of the
system need to be rebuilt to enhance reliability and operability.
Fiber Optics
Customer
Connections
(FO-10000)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$158,654 $250,000 Utilities Recurring Recurring
Project Status: This project provides funding for the installation of fiber optic infrastructure for new
service connections. Projects are developed as needed to meet customer requests for leasing of fibers on
the Dark Fiber system.
Attachment G
Gas Fund Projects – Page 1 of 4
Gas Fund Projects
One-Time Projects
Gas Main
Replacement –
Project 21
(GS-11000)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$6,479,163 $6,579,163 Utilities Completed Completed
Project Status: This project was combined with GWR 19B & GMR 20 and replaced ABS gas mains and
services. As identified in our Damage Integrity Management Program (DIMP), gas pipe made of ABS has
a high replacement priority. The project involved replacing approximately 69,739 linear feet of ABS gas
mains and 1,082 ABS gas services. Coordination with Public Works paving projects minimized the impact
to City streets.
Gas Main
Replacement –
Project 22
(GS-12001)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$654,827 $4,142,669 Utilities Bidding Fall 2018
Project Status: This project will replace approximately 23,700 linear feet of gas mains and services along
the mains on University Avenue and other streets in the Downtown North and University Park
neighborhoods. The gas main on University Avenue is designed to be installed in a joint-trench with a
water main to minimize construction disruption to downtown businesses. Staff is currently
communicating with other departments to coordinate all improvement work on University Avenue. The
IFB was significantly over the amount budgeted and the single bid was rejected. This project will be
repackaged and incorporated into the University Ave project, which will bid in Fall/Winter of 2017.
Gas Main
Replacement
Project 23
(GS-13001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $3,630,650 Utilities Design Winter 2019
Project Status: This project will fund the design and construction of replacement of approximately
22,700 linear feet of mainly PVC gas mains on various streets within the Midtown/Midtown West,
Evergreen, Ventura, and Green Acres neighborhoods. A surveying contractor is collecting GPS points of
above-ground utility features within the project area. The survey data will be used to update the existing
Attachment H
Gas Fund Projects – Page 2 of 4
basemap to increase the accuracy of the utilities information to facilitate the design of the project.
Gas Main
Replacement
Project 24
(GS-14003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $3,740,000 Utilities Design Winter 2020
Project Status: This project will fund the design and construction of replacement of approximately
19,500 linear feet of mainly PVC gas mains on various streets including the Charleston Terrace, Green
Acres, and Research Park neighborhoods. Staff will work with Purchasing Department to retain a
surveying contractor to collect GPS points in the project area. The survey data to be used to update the
existing basemap to increase the accuracy of the utilities information to facilitate the selection of the
alignment of the new gas mains.
Gas Distribution
System Model
(GS-14004)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$43,239 $149,500 Utilities Completed Summer 2016
Project Status: This project included the development, model installation, testing, documentation, and
staff training of a natural gas distribution system model. The gas information from the Utilities GIS
database was used as the basis for the development of the model. The gas model has been completed
and delivered, and the contractor will now provide two years of technical support on an as-needed basis.
Security at City
Gas Receiving
Stations
(GS-15001)
Prior Years
Actuals
Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$15,942 $150,000 Utilities Construction Winter 2018
Project Status: This project equips the City’s four Gas Receiving Stations with video surveillance systems.
This project has just started and construction is anticipated to begin in October 2016.
Gas Fund Projects – Page 3 of 4
Recurring Projects
Gas System,
Customer
Connections
(GS-80017)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$1,252,556 $1,423,476 Utilities NA Recurring
Project Status: This funding allows for the Gas Distribution System to be extended in order to provide gas
service to new customers and augment service to customers with increased natural gas demands.
Improvements include new mains, services, valves, regulators, meters, and accessories. This project
upgrades infrastructure to provide gas service connections to new customers, meet changes in existing
customer service demands, and respond to changes in gas service requirements due to new development
or redevelopment. This project is funded partially from reimbursements by customers.
System
Extensions –
Unreimbursed
(GS-03009)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$72,200 $327,190 Utilities NA Recurring
Project Status: This funding allows for the replacement of existing infrastructure of the Gas Distribution
System. This project will ensure continuous gas service to utility customers. Improvements include as-
needed replacement of existing main sections, services, valves, regulators, meters, and accessories. This
project will capture non-reimbursed capital assets installed by staff.
Gas Distribution
System
Improvements
(GS-11002)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$201,082 $375,627 Utilities NA Recurring
Project Status: This project provides funding for Gas Distribution System improvements. Typical activities
include: increasing distribution system capacity for load growth, replacing deteriorated capital facilities,
reconfiguring/adding to the system to improve service reliability, conducting research related to
performance of the gas distribution system or its various components, and making general improvements
to the system. The City must continuously evaluate service reliability needs and make improvements to
the system to maintain top level service to City customers and to minimize potential economic losses due
to service interruptions.
Gas Fund Projects – Page 4 of 4
Gas Equipment
and Tool
(GS-13002)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$47,763 $170,106 Utilities NA Recurring
Project Status: This project funds the purchase of polyethylene (PE) fusion equipment and tools,
directional boring/locating equipment and tools, and general shop equipment and tools. These equipment
need to be upgraded on an annual basis to safely operate and maintain a natural gas distribution system
and to ensure operators’ safety and productivity.
Gas Meters and
Regulators
(GS-80019)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$42,872 $659,957 Utilities NA Recurring
Project Status: This project provides replacement of the existing meters and regulators for approximately
2,000 meter sets per year. The exchange frequency is every 10 years for large (630 cubic feet per hour and
larger) meters and every 17 to 20 years for smaller meters. The meter replacement program ensures the
accuracy of gas consumption measurement, reduces possible revenue loss due to under-registered gas,
and provides customers with accurate monthly bills.
Refuse Fund Projects – Page 1 of 1
Refuse Fund Projects
One-Time Projects
Household
Hazardous
Waste Station
Improvements
(RF-16001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$189,480 $321,186 Public Works Completed December 2016
Project Status: This project completed improvements to the City’s Household Hazardous Waste Station
located at 2501 Embarcadero Way (Regional Water Quality Control Plant). The main scope of work
included installation of a metal canopy over part of the station as well as minor improvements that added
storage capacity and lighting to the station. The improvements make the station safer for receiving and
unloading waste during the rainy season as well as provide additional facility storage needs.
Recurring Projects
None
Attachment I
Storm Drain Fund Projects – page 1 of 2
Storm Drain Projects
One-Time Projects
Channing
Avenue/Lincoln
Avenue Storm
Drain
Improvements
(SD-11101)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$4,308,429 $7,676,275 Public Works Completed Winter 2016
Project Status: This project involved the installation of 5,800 linear feet of 36-inch to 60-inch diameter storm
drain along Channing and Lincoln Avenues over three project phases to increase drainage system capacity. This
project will improve drainage system performance in the Duveneck-St Francis, Walnut Grove, Community Center,
SOFA and Professorville neighborhoods by conveying storm runoff more efficiently to the San Francisquito Creek
pump station. The final project phase, along Lincoln Avenue between Middlefield Road and Alma Street, was
completed in February 2017.
Matadero Creek
Storm Water
Pump Station
and Trunk Line
Improvements
(SD-13003)
Prior Years Actuals Total Project Budget Implementing
Department
Project Phase Project Completion
$317,356 $6,490,072 Public Works Construction Fall 2017
Project Status: This project includes capacity upgrades to the Matadero Creek Storm Water Pump Station, which
serves a low-lying 1200-acre area of southeastern Palo Alto. Upgrades to the pump station will allow storm
runoff to be pumped into Matadero Creek regardless of the creek level, improving drainage system performance
in the Midtown and Palo Verde neighborhoods. Due to limited budget the project was phased. Work within the
Matadero Creek Storm Water Pump Station is currently under construction. The trunk line improvements will be
completed as a separate project in 2019.
Recurring Projects
Storm Drain
System
Replacement
And
Prior Year Actuals Current Year Budget Implementing
Department
Project Phase Project Completion
$274,567 $2,261,511 Public Works NA Recurring
Project Status: This recurring project consists of annual replacement and rehabilitation projects that maintain
Attachment J
Storm Drain Fund Projects – page 2 of 2
Rehabilitation
(SD-06101)
the integrity of the storm drain system, including the replacement or rehabilitation of deteriorated storm drain
pipes, manholes, and storm drain inlets. The scope for FY 2017 includes the design and installation of fiber optic
connections to all seven storm water pump stations to improve communications and monitoring capabilities
between the stations and the centralized control center at the Water Quality Control Plant, which will be
completed by fall 2017. A separate project is to inspect a 6-ft by 6-ft box culvert located over Oregon Expressway
during the dry summer months. Through the inspection staff will determine the cause of minor leaks and
determine the corrective action to prevent future leaks.
Wastewater Collection Fund Projects – Page 1 of 4
Wastewater Collection Fund Projects
One-Time Projects
Wastewater
Collection
System
Rehabilitation /
Augmentation
Project 23 (WC-
10002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,908,231 $2,232,484 Utilities Completed Winter 2017
Project Status: This construction project was combined with Project 22 (WC-09001). The funding for both
projects is for replacement and/or rehabilitation of approximately 33,497 linear feet of sanitary sewer mains of
various sizes, 554 sewer laterals, and 102 sewer manholes. The project included various streets in the Crescent
Park and Oregon Ave Areas with some of the work in non-contiguous areas by the Baylands Ranger Station and
Baylands Interpretive Center.
Wastewater
Collection
System
Rehabilitation /
Augmentation
Project 24 (WC-
11000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,614,990 $3,119,806 Utilities Construction Summer 2017
Project Status: This construction project was combined with Project 25 and 26 (WC-12001; WC-13001). The
funding for all three projects is for replacement and/or rehabilitation of approximately 42,398 linear feet of
sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes. The project includes various
streets in the University South, Professorville and Old Palo Alto neighborhoods. The existing sewer service
laterals and cleanouts will be replaced with new 4” High Density Polyethylene
(HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually
located in the street) to the new sewer cleanouts (located in the City’s right-of-way, usually in a planting strip or
behind the sidewalk). Project construction is about 90% complete.
Wastewater
Collection
System
Rehabilitation /
Augmentation
Project 25 (WC-
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,359,842 $3,211,998 Utilities Construction Summer 2017
Project Status: This construction project was combined with Project 24 and 26 (WC-11001; WC-13001). The
funding for all three projects is for replacement and/or rehabilitation of approximately 42,398 linear feet of
sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes. The project includes various
Attachment K
Wastewater Collection Fund Projects – Page 2 of 4
12001) streets in the University South, Professorville and Old Palo Alto neighborhoods. The existing sewer service
laterals and cleanouts will be replaced with new 4” High Density Polyethylene
(HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually
located in the street) to the new sewer cleanouts (located in the City’s right-of-way, usually in a planting strip or
behind the sidewalk). Project construction is about 90% complete.
Wastewater
Collection
System
Rehabilitation /
Augmentation
Project 26 (WC-
13001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,209,446 $3,309,999 Utilities Construction Summer 2017
Project Status: This construction project was combined with Project 24 and 25 (WC-11001; WC-12001). The
funding for all three projects is for replacement and/or rehabilitation of approximately 42,398 linear feet of
sanitary sewer mains of various sizes, 779 sewer laterals, and 121 sewer manholes. The project includes various
streets in the University South, Professorville and Old Palo Alto neighborhoods. The existing sewer service
laterals and cleanouts will be replaced with new 4” High Density Polyethylene
(HDPE) service laterals and cleanouts. All new service laterals will be installed from the new sewer main (usually
located in the street) to the new sewer cleanouts (located in the City’s right-of-way, usually in a planting strip or
behind the sidewalk). Project construction is about 90% complete.
Wastewater
Collection
System
Rehabilitation /
Augmentation
Project 27 (WC-
14001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$307,141 $3,409,999 Utilities Construction Summer 2017
Project Status: The funding will replace 16,859 linear feet of sanitary sewer mains of various sizes on various
streets including areas in North Palo Alto and Embarcadero Road. The main and lateral replacement work will
reduce inflow of rainfall and ground water into the collection system. Priority was given to areas identified by
Public Works as targeted work zones ensuring infrastructure coordination among different City departments.
Project construction is about 85% complete.
Wastewater
Collection
System
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $5,513,000 Utilities Pre-Design Winter 2018
Wastewater Collection Fund Projects – Page 3 of 4
Rehabilitation /
Augmentation
Project 28 (WC-
15001)
Project Status: This project will fund the design and construction of high priority wastewater main and lateral
replacement work to reduce inflow of rainfall and ground water into the collection system. The scope is to
replace approximately 21,900 linear feet of wastewater mains including Oregon Avenue and a large section in
the Charleston Meadows neighborhood. Staff is currently updating the existing basemap to increase the
accuracy of the utilities information to aid the design of the project.
Wastewater
Collection
System
Rehabilitation /
Augmentation
Project 29 (WC-
16001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $3,606,339 Utilities Study Winter 2019
Project Status: This project will fund the design and construction of replacement of approximately 14,500 linear
feet of wastewater mains including Maddux Drive and a section in the Ventura neighborhood. A surveying
contractor is collecting GPS points of above-ground utility features within the project area. The survey data will
be used to update the existing basemap to increase the accuracy of the utilities information to facilitate the
design of the project.
Recurring Projects
Sewer System,
Customer
Connections
(WC-80020)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 357,560 $601,439 Utilities NA Recurring
Project Status: This project provides for the installation of sewer lateral connections and additions or
extensions of existing mains to serve new customers and to respond to changes in sewer requirements due to
redevelopment. Old existing non-plastic sewer laterals with condition deficiencies per Utilities Operations’
criteria are required to be replaced. Other Revenues includes customer connection and capacity fees for
connecting to the wastewater collection system.
Sewer
Lateral/Manhole
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
Wastewater Collection Fund Projects – Page 4 of 4
Rehabilitation
and
Replacement
(WC-99013)
$ 220,455 $763,189 Utilities NA Recurring
Project Status: This project will replace defective sewer laterals, cleanouts, manholes, install backwater devices,
and purchase equipment to support these activities in order to maintain the Wastewater Collection System.
Information collected during routine annual maintenance activities is used to prioritize work. The work
performed will help reduce both the backflow of sewage onto private property and the City's treatment
expenses. This project also cleans and video-inspect sewer collection mains and laterals as necessary.
Wastewater
General
Equipment and
Tools (WC-
13002)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$50,000 $50,000 Utilities NA Recurring
Project Status: This funding allows for the acquisition of new fusion equipment and other associated tools. The
equipment is used to fuse together pipe joints in the City's wastewater collection system. As the equipment
ages, the quality of the fusion joints begins to decline, and the operators must spend more time scraping,
aligning, and fusing construction joints. In order to maintain high quality standards for the installation of City's
wastewater collection mains, along with the associated service standards and worker safety and productivity
measures, equipment and tools require continuous upgrades.
Wastewater
System
Improvements
(WC-15002)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 11,266 $292,567 Utilities NA Recurring
Project Status: This project provides funding as needed to improve the Wastewater Collection System. Typical
activities include: increasing system capacity for growth, flow monitoring, hydraulic modeling and system
analysis, load simulations, asset management analysis and assessment, system inflow/infiltration analysis, and
sanitary sewer overflow monitoring and reduction. Mainline sewer backups and overflows into homes and
businesses are costly and create a health risk. Reducing the losses associated with these backup claims requires
a continuous evaluation of system needs and making improvements to maintain a high level of service.
Wastewater Treatment Fund Projects – Page 1 of 3
Wastewater Treatment Fund Projects
One-Time Projects
New Dewatering
and Loadout
Facility
(WQ-14001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,649,546 $27,548,060 Public Works Construction Fall 2019
Project Status: This project will provide a new sludge dewatering facility and truck loadout to retire existing
dewatering equipment and sewage sludge incinerators. Design is complete and construction began in May
2017. Loan approval and Council construction approval took place in April 2017. A State low-interest loan is
being finalized in June 2017.
New Laboratory
and
Environmental
Services Building
(WQ-14002)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $18,273,867 Public Works Planning Spring 2022
Project Status: This project will replace the existing wastewater treatment plant laboratory and
environmental services offices, consolidating staff from four separate buildings and providing a larger,
updated laboratory. Staff is pursuing a State low-interest loan or bond for the project’s construction stage.
Plant Master
Plan (LRFP)
(WQ-10001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$1,855,180 $6,529,122 Public Works On going Summer 2017
Project Status: This project funds the ongoing program management support for major capital projects.
Current tasks include pursuing State low-interest loans for multiple projects and updating partner
agreements.
Fixed Film
Reactor
Rehabilitation
(WQ-14004)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $19,381,018 Public Works Planning Winter 2020
Project Status: This project will replace the fixed film reactors at the wastewater treatment plant. The
reactors came online in 1980, and both core structural and process components need replacement. The
Attachment L
Wastewater Treatment Fund Projects – Page 2 of 3
fixed film reactors provide biological treatment which helps the City to comply with discharge permit limits.
Staff is pursuing a State low-interest loan or bond for the project’s construction stage.
New Anaerobic
Digesters to
Replace
Incinerators
(WQ-16001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $5,953,386 Public Works Planning On hold
Project Status: Anaerobic digesters were put on hold due to high cost of anaerobic digesters with thermal
hydrolysis. Staff will re-evaluate long-term solids treatment options after completion of the sludge
dewatering and truck loadout facility, with key alternatives to include emerging technologies such as
pyrolysis and gasification. Evaluation will also include other anaerobic digestion options producing a Class B
sludge.
Primary
Sedimentation
Tank
Rehabilitation
(WQ-14003)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project Completion
$0 $7,633,962 Public Works Planning Winter 2020
Project Status: This project will provide new protective coatings on each of the four concrete primary
sedimentation tanks and replacement of worn rotating parts and equipment. The primary tanks at the
wastewater treatment plant were installed in 1972; this recoating project will extend the concrete life by
another 30 years. Staff is pursuing a State low-interest loan or bond for the project’s construction stage.
Recurring Projects
Facility
Condition
Assessment and
Retrofit
(WQ-04011)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$288,472 $2,508,221 Public Works NA Recurring
Project Status: This project funds structural condition assessment and the construction of repairs and
retrofits once issues are identified. Construction of two projects, Meter Station Rehabilitation and Aeration
Basin Gate Replacement, began in early 2017.
Wastewater Treatment Fund Projects – Page 3 of 3
Plant Equipment
Replacement
(WQ-80021)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$1,028,468 $3,571,655 Public Works NA Recurring
Project Status: This project replaces plant equipment as necessary to maintain treatment reliability and
ancillary facilities to maintain existing infrastructure. Construction of the Old Pumping Plant Rehabilitation
project began in early 2017. The project replaces obsolete raw sewage pumps, valves, and a flowmeter.
System Flow
Meters
(WQ-80022)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$0 $162,683 Public Works NA Recurring
Project Status: This project replaces the large diameter flow meters built into the wastewater treatment
system on sewers, pipes, and water lines. The meters measure the flow of wastewater and provide data for
accurate partner billing, process control, and regulatory reporting. A raw sewage flowmeter damaged by
flooding was replaced in May 2017.
Water Fund Projects – Page 1 of 6
Water Fund Projects
One-Time Projects
Water Recycling
Facilities
(WS-07001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 705,477 $ 1,540,491 Utilities Study Fall 2017
Project Status: This project funds a consultant to prepare the environmental impact report for an
expansion of the existing recycled water delivery system to serve customers in the City. The pipeline will
primarily access the Stanford Research Park and provide an alternative supply source of 1,000 AFY (acre
feet per year). The environmental impact report is complete. The next phase of the project is to draft a
business plan, which will be part of a larger recycled water strategic plan. This plan will be 90% funded by
Santa Clara Valley Water District.
Seismic Water
System
Upgrades (WS-
09000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 1,786,924 $ 6,121,232 Utilities Construction Summer 2017
Project Status: This project includes seismic upgrades at the Montebello, Mayfield, Corte Madera, Park,
Boronda, and Dahl Reservoirs in compliance with the American Society of Civil Engineers (ASCE 7) seismic
codes. Work at the steel tank sites includes the installation of new concrete footings, anchor chairs and
tie-downs, installation of seismic shut off valves and control valves, flexible joints at the inlet/outlet piping
connections, relocation of various inlet and outlet piping, backup power supplies, and reinforcement
and/or replacement of interior tank columns. Seismic upgrade work at the Mayfield Reservoir was
completed in summer 2013 and work on the Boronda Reservoir was completed in summer of 2016. All
remaining reservoirs were to be seismically upgraded as part of the Seismic Upgrade of 4 Steel Tanks and 3
Turnouts Project. However, during construction at the Montebello Reservoir, it was found that the existing
roof, support columns and support beams, and floor coating needed total replacement due to their poor
condition. Given that all 4 tanks were constructed at the same time, staff assumes that the remaining 3
tanks are in the same condition. In order to determine the most efficient way to upgrade and/or replace
the remaining 3 reservoirs, upgrade work at the Corte Madera, Park and Dahl Reservoirs has been
removed from the construction contract. The City is currently under contract with an engineering
Attachment M
Water Fund Projects – Page 2 of 6
consultant to study the water system as a whole and make recommendations for upgrades and/or
improvements.
Water
Regulation
Station
Improvements
(WS-07000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 1,269,071 $ 1,757,675 Utilities Construction Fall 2017
Project Status: This project includes seismic upgrades, piping improvements and other various upgrades
to increase the structural reliability of three of the City’s turnouts with SFPUC. Work under this project was
included in the Seismic Upgrade of 4 Steel Tanks and 3 Turnouts’ Project. The turnout portion of the
project is underway and the Arastradero and Page Mill turnouts are scheduled to be completed by Fall
2017. Due to multiple existing issues at the California Turnout, upgrade work at this facility has been
removed from the contract and will be re-evaluated as part of a Water Configuration Study that is
currently underway.
Water Reservoir
Coating
Improvements
(WS-08001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 1,148,559 $ 2,534,370 Utilities Construction Spring 2017
Project Status: This project includes the recoating of 4 steel tanks. Work under this project was included
in the Seismic Upgrade of 4 Steel Tanks and 3 Turnouts Project. Once construction started, it was found
that the Montebello Reservoir was in very poor condition. Due to escalating costs associated with roof
replacement, staff decided to complete construction of the Montebello Reservoir and re-evaluate the
remaining 3 tanks for replacement. Coating work at the 3 remaining steel tanks (Dahl, Park and Corte
Madera Reservoirs) was removed from the construction contract.
Water System
Master Plan
(WS-15004)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 298,212 $ 500,000 Utilities Completed Spring 2017
Project Status: The primary objective of the 2015 Water System Master Plan was to identify and present
capital improvements and replacement rates required to ensure optimal reliability levels of service to the
existing distribution and transmission systems. Further, the Plan serves as a guide for long-range capital
improvement planning to ensure the community has a reliable water delivery system for years to come.
Water Fund Projects – Page 3 of 6
The scope of work for this project entailed seismic evaluation of the water transmission system, condition
assessment of both transmission and distribution systems, optimal replacement and/or rehabilitation
rates, and construction methods based on pipe material, coupled with a master operations and
maintenance plan. The Master Plan will integrate with the City's existing asset management GIS platform
in order to establish a strategic capital improvement plan which stabilizes water rates.
Water Main
Replacement –
Project 25 (WS-
11000)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 5,142,500 $ 5,445,069 Utilities Completed Fall 2016
Project Status: This project provided installation of approximately 11,869 linear feet of new High Density
Polyethylene (HDPE) water mains, 232 new HDPE water services, and 15 new fire hydrants within the City
limits. The project replaced mains and services on various streets, including streets in University South,
Community Center, and the Leland Manor/Garland subdivisions.
Water Main
Replacement –
Project 26 (WS-
12001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$ 134,437 $ 6,020,194 Utilities Construction Fall 2018
Project Status: The design of this project was completed and project was advertised for bid in April 2017.
Approximately 11,000 linear feet of aging water mains and services along the mains on Hawthorne
Avenue, Everett Avenue, Byron Street, Hamilton Avenue, and Oregon Avenue will be replaced to ensure
reliable water services for the City of Palo Alto residents and customers.
Water Main
Replacement
Project 27
(WS-13001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $ 6,816,781 Utilities Design Winter 2019
Project Status: This project will replace approximately 9,600 linear feet of structurally deficient, aging, or
corroded water mains and services along the mains on University Avenue, Sand Hill Road and Oak Creek
Drive. The water main on University Avenue is designed to be installed in a joint-trench with a gas main to
minimize construction disruption to downtown businesses. Staff is currently communicating with other
departments to coordinate all improvement work on University Avenue. A surveying contractor collected
GPS points of above-ground utility features on other streets within this project. The survey data was used
to update the existing basemap to increase the accuracy of the utilities information to facilitate the
Water Fund Projects – Page 4 of 6
selection of the alignment of the new water mains.
Water Main
Replacement
Project 28
(WS-14001)
Prior Years Actuals Total Project
Budget
Implementing
Department
Project Phase Project
Completion
$0 $ 6,436,177 Utilities Design Winter 2020
Project Status: This project will replace approximately 13,500 linear feet of structurally deficient or aging
water mains and services along the mains on Edgewood Drive, Patricia Lane, Jackson Drive, Rhodes Drive,
Greer Road, Matadero Avenue and adjacent streets, El Camino Real, Wilkie Way and Dinah’s Court. Staff
will work with Purchasing Department to retain a surveying contractor to collect GPS points in the project
area. The survey data to be used to update the existing basemap to increase the accuracy of the utilities
information to facilitate the selection of the alignment of the new water mains.
Recurring Projects
Water System,
Customer
Connections
(WS-80013)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 816,983 $ 690,000 Utilities NA Recurring
Project Status: This project allows for improvements that include new main extensions, valves, domestic
services, meters on upgraded services, backflow devices, fire services, and fire hydrants. System
extensions are required to provide service to new customers and to serve existing customers requesting
expanded service.
Water
Distribution
System
Improvements
(WS-11003)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 79,700 $ 865,582 Utilities NA Recurring
Project Status: This project provides funds as needed to improve water distribution system deliverability
and reliability. Typical activities include: installing restraining joints at critical pipelines and bridge
crossings, increasing the size of inadequate facilities, system leakage surveys, network modeling, and fire
flow studies or other system improvements as required. Continuous evaluation of system needs and
making required improvements is necessary to maintain adequate quantities of quality water, meeting
Water Fund Projects – Page 5 of 6
local, state, and federal safe drinking water standards.
Water General
Equipment/Tools
(WS-13002)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 9,315 $ 70,685 Utilities NA Recurring
Project Status: This project allows for the acquisition of new equipment and tools, the replacement of
existing fusion equipment, and other associated tools. The fusion equipment is used to fuse together pipe
joints in the City's water distribution system. Equipment and tools are required to be upgraded on an
annual basis to maintain high quality standards for the installation of the City's water distribution mains,
along with the associated service standards and worker safety and productivity measures.
Water Meters
(WS-80015)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 315,258 $ 817,092 Utilities NA Recurring
Project Status: This project allows for the purchase of meters for new customers, upgrading meters for
current customers, installing meter bypasses, and replacing obsolete meters that are no longer repairable.
This funding also allows for annual testing and calibration of selected meters to maintain meter accuracy
and reliability.
Water Service
Hydrant
Replacement
(WS-80014)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 355,048 $ 400,000 Utilities NA Recurring
Project Status: This project replaces system control valves, deteriorated galvanized service lines, and fire
hydrant valves/assemblies based on Fire Department flow testing results; upgrades fire hydrants in main
replacement project areas; and replaces existing undersized or deteriorated copper water services to
maintain a high water quality standard for Palo Alto’s water supplies.
Water System
Supply
Improvements
(WS-11004)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 62,382 $ 256,700 Utilities NA Recurring
Project Status: This project provides funding to continually evaluate and improve the City’s water
Water Fund Projects – Page 6 of 6
distribution system on an as-needed basis. Typical activities performed under this project include: piping
modifications, equipment replacements associated with water delivery, Supervisory Control software
upgrades, system modifications for water system quality compliance, conditional assessment of the
reliability of transmission mains, and security system installations. The water system includes the
connection facilities between the City’s and the San Francisco Public Utility Commission’s pipelines,
emergency water wells within the City, pumping stations, water reservoirs, and pipelines. In addition, this
project will provide funding for a Geotechnical Investigation and Assessment of the Existing Subgrade of
the Mayfield Reservoir. During routine maintenance checks, it was found that multiple cracks had formed
on the floor and side walls of the reservoir. The City has contracted with a geotechnical engineer to try and
determine why the cracks are developing and how to resolve the issue.
Water, Gas,
Wastewater
Utility GIS Data
(WS-02014)
Prior Year Actuals Current Year
Budget
Implementing
Department
Project Phase Project Completion
$ 206,770 $ 366,025 Utilities NA Recurring
Project Status: This project covers the annual support and maintenance contract to improve the Utilities
staff’s ability to use the Geographic Information System (GIS). Some examples of other GIS activities
include enhancing existing applications and user interface, facilitating data transfer with modeling
software to perform engineering analysis and master planning, using GIS data to develop and prioritize
capital improvement projects, and producing customized utility map books for field crews and on-call
personnel to meet their specific needs.