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HomeMy WebLinkAbout2004-12-13 City Council (10)TO: FROM: DATE: SUBJECT: City of Palo Alto City Manager’s Report HONORABLE REDEVELOPMENT AGENCY BOARD EXECUTIVE DIRECTOR DECEMBER 13, 2004 DEPARTMENT: CITY MANAGER CMR: 501:04 ANNUAL REDEVELOPMENT AGENCY MEETING AND REVIEW OF REDEVELOPMENT AGENCY ANNUAL REPORT RECOMMENDATION Agency staff recommends that the Palo Alto Redevelopment Agency Board: 1.Hold the annual meeting of the Palo Alto Redevelopment Agency for the activities for the year ending June 30, 2004 activities; and, 2.Review and accept the Palo Alto Redevelopment Agency Annual Report, which will be submitted to the California State Controller’s Office. BACKGROUND On July 9, 2001, the Palo Alto City Council adopted an ordinance declaring the need for a redevelopment agency to function in Palo Alto. The Council also declared the City Council to be the redevelopment agency and made the finding that the formation of a redevelopment agency "will serve the public interest and promote the public safety and welfare in an effective manner" in accordance with the Health and Safety Code section 33200. On May 10, 2004; Article 3 of the Redevelopment Agency Bylaws were amended by the City Council, acting as the Redevelopment Agency, to state that the annual meeting of the Agency shall be held in the last quarter of each calendar year. In addition, California State Redevelopment law requires that all redevelopment agencies, including the City of Palo Alto Redevelopment Agency, file an annual report with the California State Controller’s Office. DISCUSSION During the last fiscal year, staff has taken the following steps: The Mayor’s Ad Hoc Retail Committee contained several action items indicating that the City of Palo Alto should be open to a sufficiently sized redevelopment project that meets State legal requirements and responds to City goals. Recognizing that the RDA CMR:501:04 Page 1 of 2 has already been established, the City will be ready if an appropriate project area is developed. Staff remains convinced that redevelopment is one of several essential strategies related to economic retention and revitalization. Staff has begun the process of reviewing zones that would be appropriate and ’°right sized" project areas that meet the requirements of redevelopment. Following this review, it is anticipated that staff will return to City Council within the next six to nine months with recommendations about future directions for the redevelopment agency including the possibility of identifying possible project areas for further study. The am~ual report required by California State Law Section 33080.1 of the Palo Alto Redevelopment Agency is attached to this staff report for review and acceptance by the Agency board. The report includes: Independent Financial Audit Report Fiscal Statement of Previous Year’s Achievements Activities affecting Housing and Displacements RESOURCE IMPACT The cooperative agreement between the City and the Agency will be updated to include the $9,000 in expenditures incurred for fiscal year 2003-04. Staff does not amicipate incurring any new charges this fiscal year. POLICY IMPLICATIONS There are no policy implications at this time. ATTACHMENTS Attachment A: Redevelopment Agency of the City of Palo Alto Component Unit Financial Statements Unit Financial Statements Attachment B:HCD Report on Low and Moderate Income Housing Attachment C: Cooperative Agreement between the City and the Redevelopment Agency PREPARED BY: "~’CARL )KEATS Adm~st~~EXECUTIVE DIRECTOR APPROVAL: Executive Director CMR:501:04 Page 2 of 2 ATTACHMENT A REDEVELOPMENT AGENCIES FINANCIAL TRANSACTIONS REPORT COVER PAGE Entity Name: Palo Alto Redevelopment Agency Fiscal Year 2004 ID Number: 13984362600 Subm_jtted by: , Ignature - Carl Yeats Name (Please Print) Director, Administrative Title 12/6/04 Date Services Per Health and Safety Code section 33080, this report is due within six months after the end of the fiscal year. The report is to include two (2) copies of the agency’s component unit audited financial statements, and the report on the Status and Use of the Low and Moderate Income Housing Fund (HCD report). To meet the filing requirements, a!l podions must be received by the Califomie State Controller’s Office. To file electronically: !. Complete all forms as necessary. 2. Transmit the completed output file using a File Transfer Protocol (FTP) program or via diskette, 3. Sign this cover page and mail to either address below with 2 audits and the HCD report. Report will not be considered filed; until receipt of this signed cover page. To file a paper report: 1. Complete all forms as necessary. 2. Sign this cover page, and mail complete repo.rt to either address below with 2 audits and the HCD report. Mailing Address: State Controller’s Office Division of Accounting and Reporting Local Government Reporting Section P. O. Box 942850 Sacramento, CA 94250 Express Mailing Address: State Controller’s Office Division of Accounting and Reporting Local Government Reporting Section 3301 C Street, Suite 700 Sacramento, CA 95816 Administrative Services Department The following three reports are not applicable for the Palo Alto Redevelopment Agency: DMsions AdminL~afion 650.329.2692 650,323.1741fax 650.329.2260 650.323.1741fax Information 7edmology 650.~-, .... 8,~ 650.617.3109 fax Re._tE~ate 650,329P-264 650.323,1741 fax Finane 650.329.2264 650~3Z3.1741 f~a~ 650.329.2264 650.323.1741 fax Purchasff~g 650.329.2271 650.329.2468 fax 650,329,2362 650.323.8356 fax Revenue CoHec~ons 650.329.2a17 650.61Z3 -v1229 fax ParkingCitations ~.~9.~-~2 I.Blight progress report 2.Loan report 3.Property report RO. Box 10250 o,.-4 °I4-.1 ILt~ I 3"~ 4-3 Ol U o~.~# oo J i © m Supplement to the Annual Report of Community Redevelopment Agencies For the Fiscal Year Ended June 30, 2004 Redevelopment AgencylD Number: I 13984362600 Name of RedevelopmentAgency: [Palo Alto Redevelopment Agency The U.S. Bureau of the Census requests the following information about the fiscal activities of your govennnent for the 2003-2004 fiscal year (defined from July 1, 2003 through June 30, 2004). Governments furnishing this information will no longer receive Census Bureau Form F-32, Survey of Local Govermnent Finances. If you have any questions please contact: U.S. Bureau of the Census Jeffrey Little 1-800-242-4523 A.Personnel Expenditures Report your govermnent’s total expenditures for salaries and wages during the year, including amounts paid on force account construction projects. I Z00 ] $ o B. Mortgage Revenue Bond Interest Payments Report your goverm-nent’s total amount of interest paid on mortgage revenue bonds during the year. U20 IS 0 U.S Bureau of the Census - Revised 05/2004 ATTACHMENT B HCD REPORT OF REDEVELOPMENT AGENCY HOUSING ACTIVITY FOR FY ENDING: 0 6 /--2d3---/~ Agency Name and Address:County of Jurisdiction: Palo Alto Redevelopment Agency Santa Clara Susan Arpan, Economic Development Manaser 250 Hamilton Ave, 7th FI., Palo Alto, Ca 94301 Health & Safety Code Section 33080.1 requires agencies to annually report on their Low & Moderate Income Housing Fund and housing activities for the Department of Housing and Community Development (HCD) to annually report on agencies’ activities in accordance with Section 33080.6. Section 33080.3 specifies agencies must send this form, HCD Schedules, and an Audit report to the State Controller Please answer each question below. Your answers determine which HCD SCHEDULES must be completed in order for the agency to fulfill the statutory requirement to report LMIHF housing activity and fund balances for the reporting period. 1.Check one of the items below to identify the Agency’s status at the end of the reporting period: [] New (Agency formation occmTed during reporting year. No financial transactions were completed). [] Active (Financial and/or housing transactions occurred.during the reporting year) [] Inactive (No financial and!or housing transactions occurred during the reporting year). ONLY COMPLETE ITEM 7 [] Dismantled (Agency adopted an ordinance to dissolve itself). ONLY COMPLETE ITEM 7 2.How many adopted project areas did the agency have during the reporting period? none How many project areas were merged during the reporting period? none If the agency has one or more adopted proiect areas, complete SCHEDULE HCD-A for each proiect area. If the agency has no adopted proiect areas, DO NOT complete SCHEDULE HCD-A. 3.Within an area outside of any adopted redevelopment project area(s): (a) did the agency destroy or remove any dwelIing units or displace any households over the reporting period, (b) does the agency intend to displace any households over the next reporting period, (c) did the agency permit the sale of any owner-occupied unit prior to the expiration of land use controls over the reporting period, and/or (d) did the.agency execute a contract or ageement for the construction of any affordable units over the next two years? [] Yes (any question). Complete SCHEDULE HCD-B. [] No (all questions). DO NOT complete SCHEDULE HCD-B. Did the agency have any funds in the Low & Moderate Income Housing Fund during the reporting period? [] Yes. Complete SCHEDULE HCD-C. [] No. DO NOT complete SCHEDULE HCD-C. During the reporting period, were housing units completed within a prqiect area and/or assisted by the agency outside a prqiect area? [] Yes. Complete all applicable HCD SCHEDULES D1-D7 for each housing project completed and HCD SCHEDULE E. [] No. DO NOT complete HCD SCHEDULES D1-D7 or HCD SCHEDULE E. 6.Indicate whether HCD financial and housing activity information has been reported using method A and/or B checked below: [] A. Forms. All required HCD SCHEDULES A, B, C, D1-DT. and E are attached. [] B. On-line (http://u~w.hcd.ca.gov/rda/) "Lock Report" date:HCD SCHEDULES not required. (lock date is shown under "Admin "Area and "Report Change Histo~3,") To l~he best of my knowledge: (a)the representations ma.d~..~(~ve and (b)a~j~cy.information reported are correct.7. December 6, 2004 ~~#~i ,~ ~ Date Signat~e o~f Authorized ~gency Representative Title(650) 329-2563 Telephone Number IF NOT REOUiRED TO REPORT SUBMIT ONLY THIS PAGE. IF REOUIRED TO REPORT, SUBMIT THIS PAGE AND: APPLICABLE HCD FORMS (SCHEDULES A-E) and/or PROOF OF ELECTRONIC REPORTING SUBMIT THIS AND ALL OTHER FORMS WITH A COPY OF THE AUDIT REPORT TO THE STATE CONTROLLER: Dh,ision of Accounting and Reporting Local Government Reporting Section 3301 C Street. Suite 500-Sacramento, CA 95816 Redevelopment Agency Annual Report - Fiscal Year 2003-2004 HCD-Cover Cover (7/1//04)Page 1 of 1 ATTACHMENT C COOPERATION AGREEMENT THIS AGREEMENT is entered into as of the day of November, 2001, by and between the CITY OF PALO ALTO (the "City") and the REDEVELOPMENT AGENCY OF THE CITY OF PALO ALTO (the "Agency’). RECITALS A. The City Council of the City of Palo ~Alto., acting pursuant to the Provisions of 6he California Community Redeve!opment Law, Health & Safety Code section 33000, et seq. has activated the Agency and has declared itself to constitute the Agency ~y Ordinance No. 4711~ adopted on August 5, 200!. B. Pursuant to the Community Redevelopment .Law, the Agency is performing a public function of the City and may have access to services and facilities of the City. C. The City and the Agency desire to enter into this Agreement for the’following purposes: (!) To set forth actm~_~es, services and facil~ties that the City will render for and make available to the AgencZ in furtherance of the activities and functions of the Agency under the Community RedevelopmentLaw; and (2) To provide that the Agency will reimburse the City for actions undertaken and costs and expenses incurred by it for and on behalf of the Agency. (3) To provide that the Agency will adopt an annual budget describing the revenues, debt, expenditures~ and City assistance that wil! be necessary to operate. AGREEMENT !. The City agrees to provide for the Agency with staff assistance, supplies, technica! services and other services and faci!i~i~_es of the City that the Agency may requi.re in carrying out its functions under the Community Redevelopment Law. Such assistance and services may include the services of officers, ~employees and specia! consultants. 2 The ’~,¯Cm~y may but is not required to, advance necessary .funds to the Agency or expend funds on behalf of the Agency for the preparation and implementation of a redevelopment plan, including, but not limited to, the costs of surveys, planning, studies and environmental assessments for the adoption of a redevelopment plan, the costs of accruisition, of the proper%y within the project area, demolition aAd clearance of properties acquired, bui.lding and site preparation, public improvements and relocation assistance to displaced residential and nonresidential occupantsas required by law. 3. The City will. keep records of activities and services undertaken pursuant to this Agreement and the related costs so that an accurate determination of the Agency’s liability to the City can be made. The City shall at. ieast annually submit to the Agency a .statement of the costs incurred by the City in rendering activities and services of the Ci.ty to the Agency pursuant to this Agreement. The statement of costs may include a proration, of the City’s administrative and salary e::pense attributable to services of City officials, departments rendered for the Agency. emp!oyees and 4. The Agency agrees to reimburse the City for al! costs incurred for services by the City pursuant to this Agreement from and to the extent, that funds are available, to the Agency for such purpose pursuant to Health and Safety Code section 33670, or from other sources provided, however, that the Agency shall have the sole and exclusive right to pledge any such sources of funds to the repayment of other indebtedness incurred by the Agency in carrying out the redevelopment project. The costs of the City under this Agreement will be shown on statements submitted to the Agency pursuant to Section 3 above. Although the parties recognize that payment may not occur for a few years and that repayment may also occur over a period of time, it is the express .intent of the parties that the City shall be entitled to repayment of the expenses incurred by the City under this Agreement, consistent~ with the Agency[s financial ability, in order to make the City whole as soon as practically possible. 5. The City agrees to include the Agency wfthin the terms of the City’s insurance~policies, if any, to the maximum extent permitted by law. The Agency~shall pay to the City its pro rata share of the costs of insurance applicable to its activities resulting from the Agency’s inclusion in the City’s policy. The City shall incur no liability whatsoever if it fails to secure insurance for the Agency. 6. The obligations of the Agency under this Agreement shall constitute an indebtedness .of the. Agency within uh_ meaning of Health & Safety Code sections 33670, et seq. to be repaidto the City by the Agency with interest at the rate of 6 percent (6%) per annum. IN WITNESS~ WHEREOF, the parties have executed this Agreement as of the date first above written. ATTEST : City Clerk CITY OF PALO ~ALTO Mayor Approved Form: REDEVELOPMENT AGENCY OF THE CITY OF PALO ALTO ATTES2: ~Chairperson / to General Counsel