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HomeMy WebLinkAbout2013-11-04 City Council Agenda PacketCITY OF PALO ALTO CITY COUNCIL Special Meeting Council Conference Room November 4, 2013 6:00 PM Agenda posted according to PAMC Section 2.04.070. Supporting materials are available in the Council Chambers on the Thursday preceding the meeting. 1 November 4, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. PUBLIC COMMENT Members of the public may speak to agendized items; up to three minutes per speaker, to be determined by the presiding officer. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located on the table at the entrance to the Council Chambers, and deliver it to the City Clerk prior to discussion of the item. You are not required to give your name on the speaker card in order to speak to the Council, but it is very helpful. TIME ESTIMATES Time estimates are provided as part of the Council's effort to manage its time at Council meetings. Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Council reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. To ensure participation in a particular item, we suggest arriving at the beginning of the meeting and remaining until the item is called. HEARINGS REQUIRED BY LAW Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and up to three minutes for concluding remarks after other members of the public have spoken. Call to Order Study Session 6:00-7:00 PM 1. Potential List of Topics for the Study Session with Santa Clara County Supervisor Joe Simitian CHAMBERS Special Orders of the Day 7:00-7:15 PM 2. Acknowledgement of Recipients of Mayor's "Green Leader Business Award" Agenda Changes, Additions and Deletions HEARINGS REQUIRED BY LAW: Applications and/or appellants may have up to ten minutes at the outset of the public discussion to make their remarks and put up to three minutes for concluding remarks after other members of the public have spoken. OTHER AGENDA ITEMS: Public comments or testimony on agenda items other than Oral Communications shall be limited to a maximum of three minutes per speaker. 2 November 4, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. City Manager Comments 7:15-7:25 PM Council Member Questions, Comments and Announcements 7:25-7:35 PM Members of the public may not speak to the item(s) Oral Communications 7:35-7:50 PM Members of the public may speak to any item NOT on the agenda. Council reserves the right to limit the duration of Oral Communications period to 30 minutes. Minutes Approval 7:50-7:55 PM September 30, 2013 October 3, 2013 Consent Calendar 7:55-8:00 PM Items will be voted on in one motion unless removed from the calendar by three Council Members. 3. Adoption of a Resolution Repealing Resolution No. 9225 and Expanding the City Manager’s Authority to Execute Transactions under the Master Renewable Energy Certificate Purchase and Sale Agreement with Thirteen Pre-qualified Suppliers in an Amount Not to Exceed $5,000,000 per Year During Calendar Years 2013-2018 4. Staff Recommendation to Allow Special Promotional Golf Course Fees for the Palo Alto Municipal Golf Course (Golf Course) to Include: Loyalty Cards - Play 5 Rounds And Get 1 Free; Limited Two for One Green Fee Offers; Saturday and Sunday - Kids Play Free With One Paid Adult; and Good Deed Gift Certificates 5. Approval of a Utilities Electric Capital Improvement Fund Construction Contract with Express Energy Services Inc. in the Amount of $761,164 to Supply and Install New Light Emitting Diode Street Lighting Luminaires 6. Adoption of a Resolution Approving the City's Revised Sanitary Sewer Management Plan and Designating Certain Employee Classifications as Legally Responsible Officials 7. SECOND READING: 1. Adoption of an Interim Ordinance to Amend Chapters 18.18, Downtown Commercial (CD) District, and 18.52, (Parking and Loading Requirements) to Make the Following Changes to be Effective for a Period of Two Years: a. Delete Sections 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to Eliminate the Parking Exemption related to the 200 Square Foot Minor Floor Area Bonus for Buildings not Eligible for Historic or Seismic Bonus. b. Delete Sections 3 November 4, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(I) to Eliminate the Parking Exemption for On-site Use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to remove the On-site Parking Exemption for Historic and Seismic Transfer of Development Rights up to 5,000 Square Feet of Floor Area to a Receiver Site in the CD or PC Zoning Districts. d. Amend Section 18.52.070(a)(3) to Remove the Sentence Allowing Square Footage to Qualify for Exemption That Was Developed or Used Previously for Nonresidential Purposes but was Vacant at the time of the Engineer's Report. 2. Adoption of an Ordinance to Repeal Ordinance 5167 and Amend the Palo Alto Municipal Code to Delete Sections 18.52.060(a)(2) and 18.52.060(c) Related to Parking Assessment Districts to Eliminate the “Exempt Floor Area” Parking Exemption Which Allows for Floor Area up to a Floor Area Ratio (FAR) of 1.0 to 1.0 to be Exempt From Parking Requirements Within the Downtown Parking Assessment Area and Floor Area up to an FAR of 0.5 to 1.0 to be Exempt Within the California Avenue Area Parking Assessment District. These actions are exempt from the California Environmental Quality Act (CEQA) under Section 15061 and 15301 of the CEQA Guidelines (First Reading: October 21, 2013 PASSED: 8-1 Kniss no) 8. Recommendation From the Council Appointed Officers Committee to List a Salary Range in City Auditor’s Recruitment Brochure Action Items Include: Reports of Committees/Commissions, Ordinances and Resolutions, Public Hearings, Reports of Officials, Unfinished Business and Council Matters. 8:00-8:30 PM 9. Update from Rail Commitee 8:30-9:45 PM 10. Rail Committee Recommendation on the Preliminary Cost Estimates for Grade Separation and Trenching Studies 9:45-10:45 PM 11. Approval of Outreach Plan to Solicit and Encourage Input from the Community on Palo Alto’s Core Values Adjournment AMERICANS WITH DISABILITY ACT (ADA)Persons with disabilities who require auxiliary aids or services in using City facilities, services or programs or who would like information on the City’s compliance with the Americans with Disabilities Act (ADA) of 1990, may contact (650) 329-2550 (Voice) 24 hours in advance. 4 November 4, 2013 MATERIALS RELATED TO AN ITEM ON THIS AGENDA SUBMITTED TO THE CITY COUNCIL AFTER DISTRIBUTION OF THE AGENDA PACKET ARE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK’S OFFICE AT PALO ALTO CITY HALL, 250 HAMILTON AVE. DURING NORMAL BUSINESS HOURS. Additional Information Standing Committee Meetings Finance Committee Meeting November 5, 2 013 City Council Meeting Cancellation November 11, 2013 Schedule of Meetings Schedule of Meetings Tentative Agenda Tentative Agenda Informational Report Consolidated Annual Performance and Evaluation Report (CAPER) For the Community Development Block Grant (CDBG) Program For Fiscal Year 2013 Public Letters to Council Set 1 Set 2 City of Palo Alto (ID # 4243) City Council Staff Report Report Type: Study Session Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Study Session with Santa Clara County Supervisor Joe Simitian Title: Potential List of Topics for the Study Session with Santa Clara County Supervisor Joe Simitian From: City Manager Lead Department: City Manager Potential List of Topics for the Study Session with Santa Clara County Supervisor Joe Simitian 1. City/County Collaboration on Homelessness a. Services provided in Palo Alto by the County for the homeless i. Housing ii. Issues of mental health iii. Monetary contribution to the opportunity Center iv. Other County homeless issues 2. County Road Concerns a. Light Synchronization b. Stanford Avenue closure issue c. Improvement of storm water pump system at the Oregon Expressway under crossing of Alma Street 3. Mental Health a. Current County Services in North County (especially in Palo Alto) for mentally ill 4. Palo Alto Airport Transition from County 5. Public Safety a. Regional EMS & Fire Services b. Sheriff’s relationship with Stanford University regarding police force 6. Mayfield Health Center – services provided to Palo Alto 7. Looking Ahead to 2014 – challenges and opportunities 8. Other Items of Mutual Interest City of Palo Alto (ID # 4170) City Council Staff Report Report Type: Consent Calendar Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Renewable Energy Certificate Master Agreement Authority Title: Adoption of a Resolution Repealing Resolution No. 9225 and Expanding the City Manager’s Authority to Execute Transactions under the Master Renewable Energy Certificate Purchase and Sale Agreement with Thirteen Pre-qualified Suppliers in an Amount Not to Exceed $5,000,000 per Year During Calendar Years 2013-2018 From: City Manager Lead Department: Utilities Recommendation Staff requests that the Council approve the attached resolution repealing Resolution No. 9225 and expanding the City Manager’s authority to execute transactions under the Council- approved Master Renewable Energy Certificate Purchase and Sale Agreements (“REC Master Agreements”) as follows: 1. Allow for the purchase (and incidental sales) of Renewable Energy Certificates (“RECs”) via the Council-approved Master Agreements with thirteen prequalified suppliers to meet the needs of the PaloAltoGreen Program, the City’s Carbon Neutral Plan, and the City’s Renewable Portfolio Standard; 2. Expand the annual expenditure authority for the REC purchases from $1,500,000 annually to $5,000,000 annually; and 3. Extend the term for REC transactions from calendar year 2016 through calendar year 2018. Executive Summary Facilities that produce renewable energy receive revenues both from the sale of the energy produced at the facility and from the “environmental attribute” associated with the project. The environmental attribute is sold separately as a Renewable Energy Certificate (REC). One REC represents the environmental attribute of one megawatt-hour (MWh) of electricity generated from a renewable energy facility. Owners of renewable energy facilities often sell City of Palo Alto Page 2 the environmental attributes (RECs) associated with the renewable energy separately from the energy itself. Thus, RECs provide an additional source of funding for renewable energy projects to make them more economical to develop. The PaloAltoGreen (PAG) program, Carbon Neutral Plan, and Renewable Portfolio Standard (RPS) have the ability to use RECs to meet the needs of these initiatives. The use of RECs allows for cost-effective implementation of such programs. Through Resolution No. 9225 (February 2012) Council authorized the City Manager, or his designee, to buy RECs from thirteen pre-qualified suppliers with whom the City has executed REC Master Agreements. The authority granted was limited to transactions to meet the needs of the PAG program and was limited to $1,500,000 annually through 2016. The purchase authority granted by that resolution did not include the ability to procure RECs for the City’s RPS and Carbon Neutral Plan. Expansion of the existing authority is needed to enable the purchase of RECs that may be required to meet the City’s RPS and Carbon Neutral Plan objectives in a competitive, timely and cost effective manner. Background Since 2003, RECs have been used as the primary source of renewable energy to meet the needs of the PAG program. Between 2003 and 2009, these RECs were purchased through the City’s PAG program administrator. Starting in 2009, REC Master Agreements were established as a means to competitively and efficiently procure RECs to meet the needs of PAG. In 2011, through a competitive request for proposal (RFP) process, the City updated its list of prequalified REC suppliers. REC Master Agreements are currently in place with the following suppliers: 1. 3Degrees Group, Inc. 2. Bonneville Environmental Foundation 3. Constellation Energy Commodities Group 4. EDF Trading North America, LLC 5. Element Markets, LLC 6. Idaho Wind Partners 1, LLC 7. Lakeview Green Energy, Inc. 8. Nexant, Inc. 9. NextEra Energy Power Marketing, LLC 10. Pacific Corp. 11. Powerex Corp. 12. Shell Energy North America (US), L.P. City of Palo Alto Page 3 13. Sterling Planet Holdings, Inc. Transactions allowed under the REC Master Agreements are limited to the purchase (and incidental sales) of RECs. The City Council delegated authority to the City Manager, or his designee, to execute transactions under the REC Master Agreements only to meet PAG program needs, and for a total annual expenditure amount not to exceed $1,500,000 for the period of calendar years 2012 through 2016. Table 1 is a summary of transactions executed to date under the current REC Master Agreement authority. Table 1: REC Transactions per REC Master Agreement Transaction Date REC Supplier REC Type Quantity Total Cost 2012 Powerex Corp. Wind 532 $133 2012 Constellation Energy Solar 505 $2,510 2012 Lakeview Green Energy Wind 63,938 $56,272 2012 Idaho Wind Partners 1 Wind 15,000 $17,850 Total 2012 79,975 $76,765 2013 Powerex Corp. Wind 3,940 $3,152 2013 Constellation Energy Solar 640 $3,744 2013 EDF Trading North America Solar 40,000 $100,000 Total 2013 (to date) 44,580 $106,896 Discussion RECs for PAG Currently, RECs procured through local solar projects within Palo Alto and/or through REC Master Agreements are used exclusively to meet the requirements of the City’s PAG program. The PAG program is “Green-E” certified. This certification is administered by an independent non-profit organization, the Center for Resource Solutions, which has established national and regional standards for verifying green power programs and codes of conduct regarding the use of RECs. Substantial portions of the RECs purchased under the Master Agreements are Green-E certified. City of Palo Alto Page 4 On September 9, 2013, Council approved a redesign of PAG (Staff report 4041) essentially suspending PAG’s Full Needs Program (“Full Needs Program”) under which the City procured RECs to meet 100% of participants’ energy needs, and reduced the rate for customers participating in the Commercial Customer Block Program (“Block Program”). Although the Full Needs Program was suspended in September 2013, RECs will need to be purchased for January through September 2013 under the REC Master Agreements. RECs sufficient to meet the needs of the Block Program option will also be acquired through the REC Master Agreements. Historically, the City has acquired RECs generated within the Western Electricity Coordinating Council (WECC) region. The WECC region includes all or a portion of 14 western states and 2 provinces in Canada, and one in Mexico. Beginning in 2013, the City began supplying 100% of the RECs for the program from solar resources located in California. Going forward staff anticipates procuring less expensive RECs. Specifically, staff will seek Green-e certifiable RECs generated within the Western Electric Coordinating Council which meet the Environmental Protection Agency’s Green Power Partnership eligibility requirements. Table 2 is a summary of the volume and price of RECs anticipated to meet the needs of PAG. Note that REC volume projections are highly uncertain at this point, particularly in light of the recently-approved redesign of PAG. Table 2: PAG RECs 2013 through 2018 Quantity and Price Quantity (RECs) Price ($/REC) Total Cost ($) 2013 60,000 4.50 $ 270,000 2014 30,000 2.00 $ 60,000 2015 30,000 3.00 $ 90,000 2016 30,000 4.00 $ 120,000 2017 30,000 5.00 $ 150,000 2018 30,000 6.00 $ 180,000 RECs for RPS The City’s adopted RPS is to meet 33% of the City’s retail sales with renewable energy by 2015 without exceeding a rate impact of 0.5 cents per kilowatt-hour. The City’s RPS is more aggressive than California’s RPS requirements, which is to achieve 33% by 2020. Under California’s RPS, RECs are an approved resource to meet RPS with certain restrictions and City of Palo Alto Page 5 limitations on the amount of RECs which may be used to meet compliance requirements.1 The City has not historically used RECs to meet its RPS, however, the City may need to use RECs going forward for compliance purposes in the event that other committed renewable resources do not come on-line as planned or perform as expected. Staff expects renewable resources procured through long-term power purchase agreements (PPAs) to be sufficient to meet compliance requirements and therefore does not anticipate using RECs to meet RPS. Nonetheless, staff requests authority to procure RECs for RPS needs through the REC Master Agreements in the event that such purchases become necessary. RECs for Carbon Neutrality Through Resolution Number 9322 (March 2013) Council approved the Carbon Neutral Plan, directing staff to procure resources to achieve carbon neutrality starting in 2013 within a rate impact limit of 0.15 cents per kilowatt-hour. The Carbon Neutral Plan directed staff to pursue carbon neutrality for calendar years (CY) 2013 through 2016 primarily through the use of the City’s existing long-term hydroelectric resources, renewable resources procured through PPAs to meet the City’s RPS, and through short-term renewable resources and/or RECs. Beyond 2016, carbon neutrality is expected to be achieved through the use of the City’s hydroelectric resources and long-term renewable PPAs, with RECs used in the event that one or more of the City’s long-term resources do not perform as expected. The amount of RECs needed to meet carbon neutrality for the electric supply portfolio is highly dependent on hydrological conditions and the output of the City’s two long-term hydroelectric resources. In dry years, the amount of RECs needed will increase, and, conversely, in wet years the City will need to procure fewer RECs to achieve carbon neutrality. Further, through the Carbon Neutral Plan, Council directed staff to procure RPS eligible RECs, which often carry a price premium relative to the least-expensive Green-e certified RECs used for PAG. Table 3 is a summary of the REC purchase volumes and prices anticipated under average, dry and wet hydro conditions. Table 3: RECs for Carbon Neutrality Quantity and Price Year Price ($/REC) Average Hydro Quantity (RECs) Dry Hydro Quantity (RECs) Wet Hydro Quantity (RECs) 2013 2.00 419,000 420,000 397,000 1 Under California’s RPS regulations, RECs that are sold independently of the associated energy are categorized as a Portfolio Content Category 3 (“Bucket 3”) resource. Utilities are permitted to use Bucket 3 resources to meet a portion of their total RPS procurement requirements. The volume of Bucket 3 resources that a utility may use toward its procurement requirements is limited to 25% of the total RPS resources it has procured on or after June 1, 2010, for the 2011-2013 period; up to 15% for the 2014-2016 period; and up to 10% for 2017 and onward. City of Palo Alto Page 6 2014 3.00 288,000 422,000 146,000 2015 4.50 242,000 444,000 0 2016 6.00 191,000 435,000 0 2017 7.50 7, 000 251,000 0 2018 9.00 7,000 251,000 0 Total Estimated RECs The annual demand for RECs in the coming years based on expected conditions is projected to be from 37,000 to 479,000, with an annual purchase cost of $0.2 million to $1.3 million. However, there is large uncertainty regarding the volumes of RECs needed and the REC price. If REC prices are higher than expected, hydro conditions are dry, and/or the resources that the City has under long-term PPA do not come online on time, the annual REC purchase cost could reach $4 million. Hence, authorizing the City Manager to transact up to $5 million per year should provide sufficient flexibility to competitively procure REC supplies for the next five years, until December 2018. Table 4 provides a summary of the annual range of purchase costs. Table 4: Range of Total REC Purchase Costs Low Case Quantity Expected Case Quantity High Case Quantity High Price Scenario ($/REC) High Annual Cost Scenario ($ million) 2013 457,000 479,000 480,000 5.00 2.40 2014 176,000 318,000 452,000 4.00 1.80 2015 0 272,000 474,000 6.00 2.84 2016 0 221,000 465,000 8.00 3.72 2017 0 37,000 281,000 10.00 2.81 2018 0 37,000 281,000 12.00 3.37 REC Selection Process The REC Master Agreements are enabling agreements which prequalify counterparties and establish general terms and conditions under which the City and the supplier will transact and settle transactions. The REC Master Agreement does not commit the City to any transactions. RECs will be procured through a competitive solicitation process through the suppliers with REC Master Agreements. Staff will award REC purchase transactions to the supplier with the lowest City of Palo Alto Page 7 offer price, and will award REC sale transactions to the supplier with the highest bid price. All purchases are under the controls established by the City’s Energy Risk Management Policies, Guidelines and Procedures and must adhere to the City’s Purchasing requirements. All REC suppliers are required to meet the Western Regional Generation Information System (WREGIS) protocols and transfer RECs to the City through WREGIS. These protocols ensure the validity of the RECs verifying that RECs are only counted once and not resold to other buyers. Resource Impact Expanding the authority under the REC Master Agreements will not impact existing resources. Further, funds to procure RECs to meet PAG, the Carbon Neutral Plan and RPS have been budgeted for fiscal year 2014. Policy Implications Approval of the expansion of authority is consistent with the Council-approved Long-term Electric Acquisition (LEA) Objectives, Strategies and Implementation Plan; supports the Council- approved 2011 Utilities Strategic Plan’s environmental sustainability and cost objectives; is consistent with the City’s Climate Protection Plan; and supports environmental sustainability, one of the City Council’s top priorities. Environmental Impact The proposed contract authority request does not meet the definition of a project under the California Environmental Quality Act, pursuant to California Public Resources Code Section 21065, and, therefore, no environmental assessment is required. Attachments:  Attachment A - RESO Expansion of Authority for REC Master Agreements Final (PDF) NOT YET APPROVED 131022 sh 6051988 Resolution No. ________ Resolution of the Council of the City of Palo Alto Repealing Resolution No. 9225 and Expanding the City Manager’s Authority to Execute Transactions under the Master Renewable Energy Certificate Purchase and Sale Agreement with Thirteen Pre-qualified Suppliers in an Amount Not to Exceed $5,000,000 Annually During Calendar Years 2013-2018 R E C I T A L S A. The City of Palo Alto (the “City") provides electricity to residential and commercial customers located within its jurisdictional boundary. B. The Council established the PaloAltoGreen voluntary renewable energy program (the “PAG Program”) in March 2003 and it has achieved the highest participation rate of any ‘green power program’ in the United States. C. Implementing the PAG Program requires the City to engage in the purchases (and incidental sales) of renewable energy certificates (“RECs”) to meet the PAG Program's retail customer demands in a competitive manner. D. California’s Senate Bill X12 (2011) requires all load serving entities to have a Renewable Portfolio Standard (RPS) of at least 33 percent by 2020. Through Resolution No. 9241the City Council adopted an RPS of 33 percent by 2015. RPS enforcement procedures adopted by the California Energy Commission (CEC) in 2013 permit RECs to meet RPS requirements under certain conditions, and the City of Palo Alto adheres to the CEC’s renewable resource eligibility requirements set forth in its enforcement procedures. E. Through Resolution No. 9322, the Council approved a Carbon Neutral Plan for the electric supply portfolio to achieve carbon neutrality in calendar year 2013 with a rate impact not to exceed 0.15 cents per kilowatt hour. The Carbon Neutral Plan allows for the use of RECs to achieve carbon neutrality. F. Through Resolution No. 9225 Council delegated the authority to the City Manager, or his designee, to negotiate and sign Master Agreements with the following suppliers in connection with the purchases (and incidental sales) of RECs in furtherance of the PAG Program, but did not grant authority to purchase RECs in support of the City’s RPS or Carbon Neutral Plan. The annual appropriation for the RECs purchases was not to exceed the annual expenditure amount of one million five hundred thousand dollars ($1,500,000) during calendar years 2012 through 2016, inclusive. 1. 3Degrees Group, Inc. 2. Bonneville Environmental Foundation 3. Constellation Energy Commodities Group NOT YET APPROVED 131022 sh 6051988 4. EDF Trading North America, LLC 5. Element Markets, LLC 6. Idaho Wind Power Partners 1, LLC 7. Lakeview Green Energy, Inc. 8. Nexant, Inc. 9. NextEra Energy Power Marketing, LLC 10. Pacific Corp. 11. Powerex Corp. 12. Shell Energy North America (US), L.P. 13. Sterling Planet Holdings, Inc. G. Master Agreements, the form of which was approved by Council via Resolution No. 9225 and is attached to Staff Report 2429, were negotiated and executed with the thirteen suppliers listed above, and expenditures for calendar year 2012 and 2013 are within the delegated annual expenditure amount. H. Expansion of the authority delegated to the City Manager under Resolution No. 9225 is needed to implement the City’s PAG program, RPS and Carbon Neutral Plan. NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. Resolution No. 9225 is hereby repealed in its entirety. SECTION 2. The Council hereby authorizes the City Manager, or his designee, to execute purchases (and incidental sales) of RECs to meet the needs of City’s PAG Program, RPS and Carbon Neutral Plan by negotiating and executing Master Agreements with the following thirteen pre-qualified suppliers. The aggregate REC transactions shall not to exceed the annual expenditure amount of five million dollars ($5,000,000) during calendar years 2013 through 2018, inclusive. 1. 3Degrees Group, Inc. 2. Bonneville Environmental Foundation 3. Constellation Energy Commodities Group 4. EDF Trading North America, LLC 5. Element Markets, LLC 6. Idaho Wind Power Partners 1, LLC 7. Lakeview Green Energy, Inc. 8. Nexant, Inc. 9. NextEra Energy Power Marketing, LLC 10. Pacific Corp. 11. Powerex Corp. 12. Shell Energy North America (US), L.P. 13. Sterling Planet Holdings, Inc. NOT YET APPROVED 131022 sh 6051988 SECTION 3. The Council finds that the adoption of this resolution does not meet the definition of a project under the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065, thus no environmental assessment is required. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ _____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: __________________________ _____________________________ Sr. Deputy City Attorney City Manager _____________________________ Director of Utilities _____________________________ Director of Administrative Services City of Palo Alto (ID # 4212) City Council Staff Report Report Type: Consent Calendar Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Palo Alto Municipal Golf Course Fees Title: Staff Recommendation to Allow Special Promotional Golf Course Fees for the Palo Alto Municipal Golf Course (Golf Course) to Include: Loyalty Cards - Play 5 Rounds And Get 1 Free; Limited Two for One Green Fee Offers; Saturday and Sunday - Kids Play Free With One Paid Adult; and Good Deed Gift Certificates. From: City Manager Lead Department: Community Services Recommendation Staff recommends that Council approve amendments to the Municipal Fee Schedule to include special promotional golf fees for the Palo Alto Municipal Golf Course (Golf Course) such as Loyalty Cards - Play 5 rounds and get 1 free; limited two-for-one green fee offers; Saturday and Sunday - Kids play free with one paid adult; and Good Deed Gift Certificates. Background Preparatory work has begun on the San Francisquito Creek Joint Powers Authority (JPA) flood protection project and the related preparation of the Palo Alto Municipal Golf Course (Golf Course). The initial phase of work involves the importation and stockpiling of soil on designated portions of the Golf Course for future use as fill for both the flood control levees and anticipated golf course renovation. Importing the soil in advance of the project starting is needed to produce a stockpile of certified soil to enable the flood protection project and golf course renovation to get underway promptly in spring 2014. To accommodate the soil stockpile area, several holes on the Golf Course were shortened, reducing the par score of the entire course from 72 to 67. The course remains open for public use until spring 2014. City of Palo Alto Page 2 While the pre-construction Golf Course is a shorter course, it is a fun layout that allows golfers to complete a round of golf in less time than in the past. The golf course is still an 18-hole golf course with two par 5, nine par 4 and seven par 3 holes. Staff anticipated that some golfers would chose to play elsewhere during the pre-construction phase, preferring to play a longer golf course. Consequently, staff has been offering discounts allowed through the current municipal fee schedule throughout the week and weekends to entice more golf play from existing golfers, new customers, and first-time golfers. The FY 2014 Adopted Budget includes reduced revenues for the anticipated closure of the Golf Course in April 2014 and anticipating the down turn in rounds played due to the modified course. Discussion After the first quarter of fiscal year 2014 (July – September 2013) the Golf Course has experienced a greater reduction in golf rounds played than anticipated. In the month of September, rounds of golf played were 30% lower than assumed as part of the development of the FY 2014 budget. This resulted in approximately $100,000 less revenue in the first quarter than expected. Staff are concerned that further reduction in golf rounds played and related reduced revenue could continue as we approach closure of the course in April 2014. In an effort to promote the Golf Course during this pre-construction period, and help create excitement and enthusiasm for the future Baylands-themed Golf Course, the Golf Course Management Team developed, and is implementing, a marketing campaign called “Bridge to the Future” (Attachment A). The Golf Course Management Team is made up of City staff, contracted Golf Professional Brad Lozares, Valley Crest course maintenance staff, Bay Café staff, Golf Course Architect Forest Richardson, and members of the Golf Course Advisory Committee. The marketing campaign uses social media, radio, print advertising and other promotional strategies to tell a compelling story about the rich history of Palo Alto’s Golf Course and the innovative plans for the future. Staff believes the marketing campaign will be more effective if more enticing discounts and special offers can be used to capture people’s attention and further encourage existing and new golfers to visit and play more golf at the Palo Alto’s Golf Course. The approved 2014 Municipal Fee Schedule allows for the discounting of golf frees up to 35%, which was increased from 25% specifically for the pre-construction period (Attachment B). The City of Palo Alto Page 3 ability to discount golf fees up 35% has been helpful but ultimately has not yielded the amount of golf rounds needed to reach revenue targets. Staff believe additional flexibility in discounting, including limited very low, to no-cost golf fees during very slow times of the day, are needed to significantly increase visitation and revenue in the months ahead. Staff would like Council to approve the following promotional strategies that are not possible within the limits of the approved 2014 approved Municipal Fee Schedule:  Loyalty Cards – Play 5 rounds and get 1 free Loyalty cards can be a very effective way to keep existing golfers that frequent Palo Alto’s golf course returning. The concept is a simple punch card: if a patron plays five times, the patron will receive one free round of golf, redeemable during the pre- construction period, or the patrons can elect to receive a gift certificate to play the new golf course (anticipated to open in summer of 2015).  Two-for-one green fee offers To be offered at limited times when golf play is extremely slow, such as Tuesday through Thursday afternoons. These special offers would be provided by coupon only, and monitored daily to evaluate whether it is generating more play and ultimately more revenue.  Saturday and Sunday – Kids play free with one paid adult This incentive aims to promote family golf. Youth and teens already pay very low fees to play golf, offering free golf for a youth or teen with a paying adult is an incentive that staff believes could generate additional paid golf rounds along with customer loyalty and new golfers.  Good Deed Gift Certificates This idea aims to create a stir by giving away free rounds to the “Bridge” course during the interim course conditions. The City of Palo Alto has many volunteer groups supporting the community. Staff proposes a limit of 200 gift certificates to be awarded to Palo Alto volunteers and volunteer groups at the discretion of the City Manager or his designee. The expectation is the individual who receives a gift certificate will use it and bring a friend or several friends who would need to pay for their round of golf resulting in more rounds played and revenue. Resource Impact The resource impact is approximately $10,000 for new promotional materials and advertising expenses, and is being paid for with existing budget. The anticipated result in revenue generated for approving the recommended promotional offers is difficult to predict. The risk by providing more generous discounts to customers is that the customer may have been willing to City of Palo Alto Page 4 play the Golf Course anyway and pay a higher fee. However, given the very low golf rounds experienced in the first quarter of the fiscal year, staff believes the more likely outcome of the promotional strategies is more people coming to the Golf Course and returning to take advantage of the opportunities. Each promotional strategy will be closely monitored for effectiveness and discontinued if ineffective. The FY 2014 Adopted Budget assumed $1,040,550 in revenue from golf rounds played. The revenue generated between July and September was approximately $350,000, which was 30% less than projected. Staff will continue to monitor golf rounds played and revenue received and the effectiveness of the recommended promotions and reduced fees. Further, as part of the mid-year budget review, staff may bring forward a golf revenue estimate adjustment. Attachments:  Attachment A: Palo Alto-BRIDGE TO THE FUTURE-Low (PDF)  Attachment B: CSD Municipal Fee Schedule (PDF) BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF Interim Marketing & Publicity Campaign BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF “Bridge to the Future” Campaign Theme Objective • Create a simple & positive way to express the interim “bridge” golf course Message • Course is open • Temporary “bridge” layout lasts just 6 months • It will all be worth it once the new course opens in 2015 Resources • Allows publishing in printed and digital formats • “Bridge to the Future” becomes the way we decsribe the temporary course layout • Use of existing logo elements and Palo Alto name links us with the present course Timing • Launch October 2013 • Carry through ground breaking (April 2014) Goal • Bring a positive message to the facility • Through implementation of recommended stragegies, increase and retain play during the campaign • Bring as many golfers to the facility so the concessionaires get revenue • Bring as many people to the facility to educate them about the future Retain course name and location awareness Send a message that the temporary layout has a purpose and positive outcome Link to the existing course logo & image Communicate the location of the facility for those who may not be familiar Establish the fact that the duration of the temporary layout is just six months Create a theme that is grounded in the past, yet signifies something different that is fun and interesting Special Green Fee Rates Objective • Provide incentive offers to keep the facility as busy as practical Message • We value your business & support • Course is open • Temporary “bridge” layout lasts just 6 months • It will all be worth when the new course opens in 2015 Resources • Printed flyers 8.5 x 11 • Distribution through City facilities (libraries, at events, council meetings, and selected on-course days) • Suggested bookmark for distribution at city libraries • Restrict distribution as needed Timing • Launch October 2013 • Carry through February 2014 Goal • Keep the play as busy as prasctical • Bring as many golfers to the facility so the concessionaires get revenue • Bring as many people to the facility to educate them about the future Special Coupon Flyer BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF GET READY FOR 2015 AND SAVE. 25 • Course & Range Fully Open • Par 67, fun layout • 5,500 yards •“Bridge” layout begins October 2013 & wraps up April 2014 for rebuilding One Player, Exp. April 2014 Good for Green Fee Only Same Day Availability $ 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com Good Any Day Palo Alto Golf Course Subject to Availability 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com P aloA l t o Golf C o u rse • Est.1 9 5 6 • Bookmark BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF Palo Alto Municipal Golf Course is open! Come and enjoy this special, limited rate 30$ Weekdays Weekends 25 On e P l a y e r , E x p . A p r i l 2 0 1 4 Go o d f o r G r e e n F e e O n l y Sa m e D a y A v a i l a b i l i t y $ Go o d A n y D a y Pa l o A l t o Go l f C o u r s e Su b j e c t t o A v a i l a b i l i t y 18 7 5 E m b a r c a d e r o R o a d 65 0 - 8 5 6 - 0 8 8 1 ww w . b r a d l o z a r e s g o l f s h o p . c o m 30 $ We e k d a y s We e k e n d s Break the Course Record Mini Campaign Objective • Bring some fun to the “Bridge” layout — challenge players to become part of Palo Alto golf history • Get media coverage (sportscasts, golf writers, etc.) Message • There is a reason to play as much as you can before next April Resources • Printed flyers 8.5 x 11 • Distribution at the golf facility (proshop and restaurant) • Plaques for final record holders • Counter display and daily updates (as a printed insert) • Special event at 2014 ground breaking to honor course record holders Timing • Launch October 2013 • Carry through April 2014 Goal • Maintain fun and an on-going competition among all handicapped golfers Note • May stimulate new handicap registration • Record holders awarded for men, women and 15-and-under for handicap ranges: Scratch-better / 1-3 / 4-6 / 7-9 / 10-15 / 16-20 / 21-25 / 26-30 / 30+ 8.5 x 11 Flyer BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF HELP US BREAK THE COURSE RECORD. • Course & Range Fully Open • Par 67, fun layout • 5,500 yards •“Bridge” layout begins October 2013 & wraps up April 2014 for rebuilding 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com PaloA l t o Golf C o u rse • Est.19 5 6 • 30 Course records will be given, one for each handicap category. Winners will be honored in April 2014 at the ground breaking of the new Baylands Golf Links. Turn your card in every time you play. Details available in the proshop. Course Record Holder On December 10th, 2013 Craig Allen Scored the Course Record at the Palo Alto Municipal Golf Course Par-67 Layout in the 16-19 Men’s Handicap Category Record Holder Plaque Counter Sign Holder with current record holders Current Course Record Holders Dean Barman 65 Craig Allen 58 Stacy Weatherspoon 61 Edward Carey 60 Betty Ballman 59 Alice Dykstra 60 Pearl Watkins 58 Play 5 Mini Campaign Objective • Get players to play more golf by creating an incintive to play as many rounds as possible during the “Bridge” course layout Message • There is a reason to play as much as you can before next April Resources • Printed flyers 8.5 x 11 • Distribution at the golf facility (proshop and restaurant) • Punchcards 3.5 x 2.25 • Specialty punch with Canadian goose (because we are going to “punch” them out!) Timing • Launch October 2013 • Carry through April 2014 Goal • Hand out as many punchcards as possible • Hand out as many Free Round certificates as possible (each one given out will have earned $150 in revenue and five visits by a loyal player) Note • Free Round certificates should be machine numbered for inventory • Punch should be proprietary to avoid counterfeiting • Players should show ID each time a punch is awarded 8.5 x 11 Flyer BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF PLAY-5 AND GET A FREE ROUND. • Course & Range Fully Open • Par 67, fun layout • 5,500 yards •“Bridge” layout begins October 2013 & wraps up April 2014 for rebuilding • Play free on the new Baylands Golf Links 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com PaloA l t o Golf C o u rse • Est.19 5 6 • Punchcard Every time you play 5 rounds from now through March 2014 you get a free round after the opening of the new Baylands Golf Links. No limit. See the proshop for your punchcard. BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF PLAY-5 CARD 1 2 3 4 5 FREE ISSUED TO PLAY-5 CARD BRIDGE TO THE F U T U R E — PALO ALTO MUNI GOLF PLAY-5 CARD 1 2 3 4 5 FREE ISSUED TO Get your Play-5 card today and start earning free rounds when the new course opens! 1. Card must be issued to a specific player. 2. Only 18-hole rounds are punched. 3. Play must occur between Oct. 2013 and April 2014 4. Certificates for play on the new Baylands Golf Links will be issued to the golfer named for each completed punchcard. 5. Free round certificate is subject to available tee times and may not be combinded with other offers. Management not responsible for lost cards Special Punch Free Round Certificate BB AY LAN D S GO L F L I NKS • PALO A L T O • No. 224 Free Round Certificate Good Anytime from Issue Through April 2015 Issued to _______________________________ Date __________ By_____________________ 1875 Embarcadero Rd. | 650-856-0881 | www.bradlozaresgolfshop.com A-Frame Poster Program Objective • Reach players and those using the range and Bay Cafe to let them know about special offers during the “Bridge” layout period through March 2014 Message • Have fun during the interim layout time • We value your business • The course is open and has special rates Resources • (6) A-frame Sign Holders for walkways, putting green, range, and first tee areas • Poster inserts • Requires space at range, first tee, Bay Cafe and other facility areas Timing • Launch October 2013 • Carry through April 2014 Goal • Keep the play as busy as practical • Bring as many golfers to the facility so the concessionaires get revenue • Bring as many people to the facility to educate them about the future • Get local business to come out and hear the story of the new Baylands Golf Links (Tourney Time) Note • Tourney Time rate requires a 10-minute presentation on the Baylands Golf Links to open in Fall 2015 Sign-A-Cade 24 x 36 A-Frame HELP US BREAK THE COURSE RECORD. BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF Turn your card in every time you play from now through March 2014 30 Course records will be given, one for each handicap category. Winners will be honored in April 2014 at the ground breaking of the new Baylands Golf Links. PLAY 5 AND GET A FREE ROUND. BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF Sign up today for a Play-5 Punchcard, get a free round at the Baylands Links Every time you play 5 rounds from now through April 2014 you get a free round now or after the opening of the new Baylands Golf Links. No limit. See pro- shop for punchcard. TOURNEYTIME IS NOW JUST $39 PER PLAYER. BRIDGETO THE FUTURE — PALO ALTO MUNI GOLF Organize any group of 12 or more players and get this special pricing Per player price includes 18-holes, cart, drink ticket, & range balls. Great for corporate team building. Available through April 2014 & subject to avail- ability. Course Record Mini Campaign Play-5 Punchcard Mini Campaign Tourny Time Mini Campaign Tourney Time Mini Campaign Objective • Bring in local corporations and businesses to show them what is going on • By offering a great deal, make it difficult for area businesses to say “no” to a fun outing for team building Message • The Palo Alto Golf Course is open • We are in the middle of some exciting change for the community Resources • Printed flyers 8.5 x 11 • Distribution to area offices by golf course team and concessions • Simultaneously hand out information brochure about the new Baylands Golf Links Timing • Launch October 2013 • Carry through April 2014 Goal • Keep the play as busy as practical • Bring as many golfers to the facility so the concessionaires get revenue • Bring as many people to the facility to educate them about the future Note • Tourney Time rate requires a 10-minute presentation on the Baylands Golf Links to open in Fall 2015 Special Coupon Flyer BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF TOURNEY TIME IS NOW JUST $39 PER PLAYER. • Course & Range Fully Open • Par 67, fun layout • 5,500 yards •“Bridge” layout begins October 2013 & wraps up April 2014 for rebuilding 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com PaloA l t o Golf C o u rse • Est.19 5 6 • Per player price includes 18-holes, cart, drink ticket, & range balls. Great for corporate team building. Available through March 2014 & subject to availability. Treat your office & team to a fun golf outing at this special rate 1. Just $39 per golfer during the “Bridge to the Future” days 2. Includes 18-holes green fee & cart 3. Each player receives one drink ticket and range balls 4. Applies to groups of 12 or more, subject to availability 5. Food and beverage may be added to customize your outing 6. Other restrictions apply, call 650-856-0881 for details City Employee Offer Objective • Take advantage of the 1,000 city employees and offer them a nearly-free opportunity to come out and play the “Bridge” course Message • We value your work and want to share the opportunity to play the course while it has available tee times • Course is open Resources • Printed flyers 8.5 x 11 • Distribution to city employees • Restrict distribution to city employees • Restrict the number of printed flyers Timing • Launch October 2013 • Carry through April 2014 Goal • Keep the play as busy as practical • Bring as many golfers to the facility so the concessionaires get revenue • Bring as many people to the facility to educate them about the future • Provide a value to city employees that will get them talking Special Coupon Flyer BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF GET READY FOR 2015 AND SAVE. • Course & Range Fully Open • Par 67, fun layout • 5,500 yards •“Bridge” layout begins October 2013 & wraps up March 2014 for rebuilding 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com PaloA l t o Golf C o u rse • Est.19 5 6 • 25 One Player, Exp. April 2014 Good for Green Fee Only Same Day Availability $Good Any Day Palo Alto Golf Course Subject to Availability 1875 Embarcadero Road 650-856-0881 www.bradlozaresgolfshop.com 30$ Weekdays Weekends Good Deed Free Round Certificate No. 224 Good Deed Free Round Issued to _____________________________________ Date __________ By___________________________ Good for a free round of golf at Palo Alto Municipal Golf Course – October 2013 through April 2014 1875 Embarcadero Rd. | 650-856-0881 | www.bradlozaresgolfshop.com City-wide Good Deed Publicity Campaign Objective • Create a stir by giving away free rounds to the “Bridge” course during the interim course conditions • Get media coverage of the program Message • Palo Alto is excited about the new course and preparations to make it come together • The SFCJPA work is important to our community and we want people to know about it Resources • Printed certificates to the “Bridge” course • Information sheet for those handing out the certificates • Reach out to police departments, fire stations, and city departments who come in contact with the public Timing • Launch October 2013 • Carry through April 2014 Goal • Bring new faces into the facility • Get media coverage Note • Good Deed certificates are handed out for such things as courteous drivers, donations, volunteers at events, etc. • Certificates are a surprise to those receiving them and will cause word-of-mouth discussion BRIDGE TO THE FUTURE — PALO ALTO MUNI GOLF Embarcadero Banner Objective • Take advantage of the traffic count by promoting the “Bridge to the Future” campaign and special rates Message • Course is open • Special rates are available now Resources • Banner (Approx. 8 ft. x 16 ft. with frame) • Temporary sign permit Timing • Launch October 2013 • Carry through April 2014 Goal • Keep the play as busy as practical • Bring as many golfers to the facility so the concessionaires get revenue • Bring as many people to the facility to educate them about the future Banner on Embarcadero BRIDGE TO THE F U T U R E — PALO ALTO MUNI GOLF SPECIAL RATES Baylands Golf Links Pamphlet Objective • Educate those visiting the facility about what is going on • Educate the community about what is going on • Dispel rumors about tree mitigation, athletic fields, gymnasium, etc. Message • The project is exciting • The project enables flood protection for the community • The project is designed to be self-sustaining in terms of long term finances • The project has a good environmental basis Resources • 9 x 12 3-fold pamphlet Timing • Launch October 2013 • Carry through completion of construction Goal • Get positive awareness • Control the story of the work BBAYLANDSGOL F CLUB•PALOALTO• FORREST RICHARDSON&ASSOC. GOLF COURSE ARCHITECTS www.golfgroupltd.com SGNALP HTIWNWOH GNARGNOLH MEVORPMIEG SSTNEM KCABORPRAPPAELOH 5730245930744421 DWFGER 582543033093 RAPAELOH 441101 sruoCehtfofdraC DWFGERKCABORP 003592533053083093004044 e 505002003514503051594 555032533534033081025 5344435 9876543 59304103202353259004 564061072063082021544 5343453 81716151413121 0930310625758257358 554571003501053544001 005002043031583015521 525532573051504025551 G 5613054363 54420282 1753 04645912534551625216069255665023 B APPA • SDDSNND ALYAAY B BL •OT BULC F LL FBOOLG ngiseD LAP mpoleveD AO alPtnem OTLA tiC|n OGO laPfoy FLO C,otlAo UOC nrofilaC SRU ai E 110 0 003055 f006054 dniWteef htroN F G TSERRO D dtlpuorgflog.www CRAESRUOCFLO OSDRAHCIRT )CBD/RLF(2102JD moc. STCETIH COSSA&NO 21018R .C LAA OTLLTAOL g p | fy , f D )CBD/RLF(2102enuJnwarD 2101-8.veR Rebuilding our golf course is as much about creating great golf as it is about the environment. Preparatory work is scheduled to begin the week of August 12th on the San Francisc- quito Creek Joint Powers Authority (JPA) flood protection, ecosystem and recreation project, which will impact the City’s Munici- pal Golf Course. An initial phase of work in- volves the importation and stockpiling of soil on designated portions of the Golf Course for future use as fill for new levees and on the golf course. Later this year, the City Baylands Golf Links Information Pamphlet BB A YLAN D S GO L F L I N KS • P ALO A L T O • The exciting story behind Palo Alto’s project to rebuild its public golf course. Recommended Base Programs • Special Green Fee Rates (flyers and bookmarks) • Break the Course Record Mini Campaign • Play-5 Punchcard Campaign • Tourny Time Campaign • A-Frame Poster Series • Name the Holes Contest • Breezeway Timeline & Information Display • Good Deed Publicity Campaign • City Employee Rate Offer • email blasts — To city employees — To existing golfer dBase — To NGF area zip codes ($175/1000) • Distribute flyers to the airport and airport businesses • Install temporary banner along Embarcadero Road Integration Recommendations • City website should carry a “Bridge to the Future” icon that will link to a special page where available programs and offers can be listed • All City and Lozares Facebook, Twitter and social media links should begin promoting the offers how to take advantage of the “Bridge” layout rates • Work to initiate the First Tee of Silicon Valley agreement and program — take advantage of the available tee times to get them out on the shorter course • Continue club fitting and demo days events • Expand outreach to Nine-and-Wine, Get Golf Ready and other PGA/USGA/Golf 2020 programs, offering the “Bridge” layout offers (or new ones) Recommended Publicity Steps • Begin ordering and selling Baylands Golf Links merchandise in the proshop • Train golf staff (including city, Bay Cafe and Valley Crest) to deliver the Powerpoint “Story” to groups and area businesses • Train existing golf club representatives to deliver the Powerpoint “Story” to groups and area businesses • Schedule podcast and radio interviews to educate about what is going on at Palo Alto Golf Course and the future Baylands Golf Links • Get local media coverage about what is going on, including the “Break the Course Record” campaign • Plan a major ground breaking event for April 2014 • Distribute Baylands Golf Links information brochures at all City locations and golf facility City of Palo Alto (ID # 4116) City Council Staff Report Report Type: Consent Calendar Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: LED Street Lights Supply & Installation Title: Approval of a Utilities Electric Capital Improvement Fund Construction Contract with Express Energy Services Inc. in the Amount of $761,164 to Supply and Install New Light Emitting Diode Street Lighting Luminaires From: City Manager Lead Department: Utilities Recommendation 1. Staff recommends that Council approve and authorize the City Manager, or his designee, to execute the attached contract with Express Energy Services Inc. (“Express Energy”) in the Amount of $761,164 for removal of existing high pressure sodium (“HPS”) street lighting luminaires and for the supply and installation of new energy efficient Light Emitting Diode (“LED”) street lighting luminaires (Capital Improvement Project EL-10009). 2. Staff recommends that Council approve and authorize the City Manager or his designee to negotiate and execute one or more change orders to the contract with Express Energy Services Inc. for related additional but unforeseen work that may develop during the project, the total of which shall not exceed $77,000 (approximately 10% of the contract amount). Background The City has approximately 6700 street lighting luminaires in the system and has already replaced close to 3255 luminaires with energy efficient LED street lights within the last couple of years. The attached agreement represents. Phase 3 of this multiyear CIP project, EL-10009, and will replace another 2305 HPS luminaires with LED luminaires. Completion of this project will result in a total of 83% of the City’s streetlights being changed from HPS lights to LED lights. The remaining 1,140 street lights have a mixture of various decorative type fixtures. Staff will replace these luminaires with LED luminaires within the next two to three years. Discussion City of Palo Alto Page 2 LED street lighting luminaires have a longer life (15-18 years) compared to traditional HPS luminaires (5-6 years), lower ongoing maintenance costs, and will provide a better lighting distribution pattern on the streets. The average power demand of the LED luminaires is lower than the average power demand of HPS street lights, in the range of 45-50 percent. Express Energy will supply and install LED luminaires manufactured by Cooper Power Systems (“Cooper”). The work to be performed under this contract includes: removal of existing cobra head type HPS luminaires from the City’s street lighting system and the installation of 2305 new Cooper LED street lighting luminaires. Cooper luminaires comply with City of Palo Alto specifications and industry standards. On May 16, 2013, staff showed Cooper’s LED luminaire to the Planning Department and Architectural Review Board (ARB) subcommittee members. The Planning Department and ARB subcommittee members asked the staff to install a sample of Cooper’s LED luminaire near City hall for evaluation purposes. ARB subcommittee members reviewed the luminaire and on September 12, 2013 approved the use of Cooper’s LED luminaire for this phase of the conversion project. Express Energy will install the Cooper LED street lighting luminaires on the existing street lighting, utility or traffic signal poles in residential and commercial areas. This phase of the project `will cover portions of Central, North and South Palo Alto as indicated on Attachment B (Areas A2, A3, A4, and A5). An Invitation for Bid (IFB) for removal of existing luminaires and supply/installation of new LED luminaires was issued on March 25, 2013. The following table the bid process: Bid Name / Number Supply & Installation of LED Street Lighting Fixtures/IFB No. 149186 Proposed Length of Project 6 months Number of Bids Mailed to Contractors 40 Number of Bids Mailed to Builder’s Exchanges 12 Total Calendar Days to Respond to Bid 22 Pre-Bid Meeting Yes, April 4, 2013 Number of Company Attendees at Pre-Bid Meeting 11 Number of Bids Received 4 Bid Price Range $761,164 to $1,034,300 * Bid summary provided as Attachment A City of Palo Alto Page 3 Staff reviewed all bids submitted and recommends that the bid of $761,164 submitted by Express Energy Services Inc. be accepted and that Council declare Express Energy Services Inc. the lowest responsible bidder. The recommended base bid is 8.5 percent below the staff engineer’s estimate of $831,250.00 The contingency amount of $77,000 which equals approximately 10% of the total contract is requested for additional but unforeseen work that may develop during execution of the project. Staff verified with the California Contractors State Licensing Board that the contractor has an active license on file and is in good standing. Staff also checked the references provided by the contractor and received positive responses. Timeline This project will be completed within 180 working days after the contract is awarded. Resource Impact Funds for this project are included in FY 2013 Utilities Department Electric Capital Improvement Program budget (EL-10009). Policy Implications The approval of this contract is consistent with existing City policies. This recommendation is consistent with the Council-approved Utilities Strategic Plan Key Strategy No. 1, Objective No. 2, “to invest in utility infrastructure to deliver reliable service”. Environmental Review This project is categorically exempt from the California Environmental Quality Act, pursuant to Section 15302 of the CEQA Guidelines (repair, maintenance or minor alteration of existing facilities). Attachments:  Attachment A: LED Street Lighting Bid Summary-IFB # 149186 (PDF)  Attachment B: LED Street Lighting Conversion Project Master Plan 2010-2015 (PDF) City of Palo Alto Page 4  Attachment C: Contract No. C14149186 (PDF)    1                             Rev. July 2012  CONSTRUCTION CONTRACT                CONSTRUCTION CONTRACT    Contract No. C14149186        City of Palo Alto    and    Express Energy Services Inc.      PROJECT  Supply & Installation of Energy Efficient LED Street  Lighting Fixtures    2                             Rev. July 2012  CONSTRUCTION CONTRACT       CONSTRUCTION CONTRACT             TABLE OF CONTENTS      SECTION 1. INCORPORATION OF RECITALS AND DEFINITIONS……………………………….. .................... 5  1.1 Recitals ................................................................................................................  5  1.2 Definitions ...........................................................................................................  5  SECTION 2. THE PROJECT……………………………………………………………………………… .............................. 5  SECTION 3. THE CONTRACT DOCUMENTS…………………………………………………………. ......................... 5            3.1           List of Documents …………………………………………………………………………………………. ..... 5            3.2           Order of Precedence …………………………………………………………………………… ................ 6  SECTION 4. THE WORK ………………………………………………………………………………… .............................. 6  SECTION 5. PROJECT TEAM ………………………………………………………………………….. ............................. 7  SECTION 6. TIME OF COMPLETION ………………………………………………………………….. .......................... 7  6.1 Time Is of Essence ........................................................................................ ……… 7  6.2 Commencement of Work .....................................................................................  7  6.3 Contract Time .......................................................................................................  7  6.4 Liquidated Damages .............................................................................................  7  6.4.1 Entitlement…………………………………………………………………………………………….   7  6.4.2 Daily Amount………………………………………………………………………………………….   8  6.4.3 Exclusive Remedy…………………………………………………………………………………..   8  6.4.4 Other Remedies…………………………………………………………………………………...     8  6.5 Adjustments to Contract Time ........................................................................... … 8  SECTION 7. COMPENSATION TO CONTRACTOR………………………………………………………………………...  8  7.1 Contract Sum ……………………………………………………………………………………………………… 9  7.2 Full Compensation …………………………………………………………………………………………….. 9  7.3 Compensation for Extra or Deleted Work …………………………………………………………….9  7.3.1 Self Performed Work………………………………………………………………………………… 9  7.3.2 Subcontractors…………………………………………………………………………………………. 9  SECTION 8. STANDARD OF CARE ...................................................................................................  9  SECTION 9. INDEMNIFICATION ...................................................................................................... 10  9.1 Hold Harmless…………………………………………………………………………………………………….. 10  9.2 Survival………………………………………………………………………………………………………………. 10  SECTION 10. NONDISCRIMINATION .............................................................................................. 10  SECTION 11. INSURANCE AND BONDS .......................................................................................... 10     3                             Rev. July 2012  CONSTRUCTION CONTRACT  SECTION 12. PROHIBITION AGAINST TRANSFERS .......................................................................... 11  SECTION 13. NOTICES .................................................................................................................... 11  13.1 Method of Notice ………………………………………………………………………………………………..11  13.2 Notice Recipients .................................................................................................   11  13.3 Change of Address ...............................................................................................  12  14.1 Resolution of Contract Disputes ...........................................................................  12  14.2 Resolution of Other Disputes ...............................................................................  12  14.2.1 Non‐Contract Disputes ……………………………………………………………………………….12  14.2.2 Litigation, City Election ……………………………………………………...........................13    14.3 Submission of Contract Dispute …………………………………………………………………………..13  14.3.1 By Contractor …………………………………………………………………………………………. 13  14.3.2 By City ……………………………………………………………………………………………………. 13    14.4 Contract Dispute Resolution Process ............................................................... …… 13  14.4.1 Direct Negotiation………………………………………………………………………… ………….13  14.4.2 Deferral of Contract Disputes …………………………………………………………………   14  14.4.3 Mediation ………………………………………………………………………………………………….14  14.4.4 Binding Arbitration ……………………………………………………………………………………15    14.5 Non‐Waiver …………………………………………………………………………………………………………16  SECTION 15. DEFAULT ................................................................................................................... 16  15.1 Notice of Default ..................................................................................................  16  15.2 Opportunity to Cure Default ................................................................................  16  SECTION 16. CITY'S RIGHTS AND REMEDIES .................................................................................. 16  16.1 Remedies Upon Default .......................................................................................  16  16.1.1 Delete Certain Servic………………………………………………………...........................16  16.1.2 Perform and Withhold ……………………………………………………………………………. 16  16.1.3 Suspend The Construction Contract ………………………………………………………….16  16.1.4 Terminate the Construction Contract for Default ……………………………………..17  16.1.5 Invoke the Performance Bond ………………………………………………………………….17  16.1.6 Additional Provisions ……………………………………………………………………………….17    16.2 Delays by Sureties ................................................................................................  17  16.3 Damages to City ...................................................................................................  17  16.3.1 For Contractor's Default …………………………………………………………………………..17  16.3.2 Compensation for Losses ………………………………………………………………………….17    16.5 Suspension by City for Convenience .....................................................................  18  16.6 Termination Without Cause .................................................................................  18     4                             Rev. July 2012  CONSTRUCTION CONTRACT  16.6.1 Compensation ………………………………………………………………………………………….18  16.6.2 Subcontractors …………………………………………………………………………………………18    16.7 Contractor’s Duties Upon Termination .................................................................  19  SECTION 17. CONTRACTOR'S RIGHTS AND REMEDIES ................................................................... 19  17.1 Contractor’s Remedies .........................................................................................  19  17.1.1 For Work Stoppage ………………………………………………………………………………….. 19  17.1.2 For City's Non‐Payment …………………………………………………………………………… 19    17.2 Damages to Contractor ........................................................................................  19  SECTION 18. ACCOUNTING RECORDS ............................................................................................ 19  18.1 Financial Management and City Access .......................................................... ……. 19  18.2 Compliance with City Requests ........................................................................ …. 20  SECTION 19. INDEPENDENT PARTIES ............................................................................................. 20  SECTION 20. NUISANCE ................................................................................................................. 20  SECTION 21. PERMITS AND LICENSES ............................................................................................ 20  SECTION 22. WAIVER .................................................................................................................... 20  SECTION 23. GOVERNING LAW ..................................................................................................... 20  SECTION 24. COMPLETE AGREEMENT ........................................................................................... 21  SECTION 25. SURVIVAL OF CONTRACT .......................................................................................... 21  SECTION 26. PREVAILING WAGES .................................................................................................. 21  SECTION 27. NON APPROPRIATION .............................................................................................. 21  SECTION 28. GOVERNMENTAL POWERS ........................................................................................ 21  SECTION 29. ATTORNEY FEES ........................................................................................................ 21  SECTION 30. COUNTERPARTS ........................................................................................................ 22  SECTION 31. SEVERABILITY ........................................................................................................... 22                  5                 Rev. July 2012  CONSTRUCTION CONTRACT    CONSTRUCTION CONTRACT    THIS CONSTRUCTION CONTRACT entered into on November 4, 2013 (“Execution Date”) by and between  the CITY OF PALO ALTO, a California chartered municipal corporation ("City"), and EXPRESS ENERGY  SERVICES INC. ("Contractor"), is made with reference to the following:    R E C I T A L S:    A. City is a municipal corporation duly organized and validly existing under the laws of the State of  California with the power to carry on its business as it is now being conducted under the statutes of the  State of California and the Charter of City.    B. Contractor is a corporation duly organized and in good standing in the State of California,  Contractor’s License Number 719566. Contractor represents that it is duly licensed by the State of  California and has the background, knowledge, experience and expertise to perform the obligations set  forth in this Construction Contract.    C. On March 25, 2013, City issued an Invitation for Bids (IFB) to contractors for the ‘Supply &  Installation of Energy Efficient LED Street Lighting Fixtures” (“Project”).  In response to the IFB, Contractor  submitted a bid.    D. City and Contractor desire to enter into this Construction Contract for the Project, and other  services as identified in the Bid Documents for the Project upon the following terms and conditions.    NOW THEREFORE, in consideration of the mutual promises and undertakings hereinafter set forth  and for other good and valuable consideration, the receipt and sufficiency of which are hereby  acknowledged, it is mutually agreed by and between the undersigned parties as follows:    SECTION 1 INCORPORATION OF RECITALS AND DEFINITIONS.    1.1 Recitals.    All of the recitals are incorporated herein by reference.    1.2 Definitions.    Capitalized terms shall have the meanings set forth in this Construction Contract and/or in the  General Conditions.  If there is a conflict between the definitions in this Construction Contract and  in the General Conditions, the definitions in this Construction Contract shall prevail.  SECTION 2 THE PROJECT.    The Project is the construction of the “Supply & Installation of Energy Efficient LED Street Lighting Fixtures”  (“Project”).      SECTION 3 THE CONTRACT DOCUMENTS.    3.1  List of Documents.  The Contract Documents (sometimes collectively referred to as “Agreement” or “Bid Documents”) consist  of the following documents which are on file with the Purchasing Division and are hereby incorporated by  reference.       1) Change Orders                6                 Rev. July 2012  CONSTRUCTION CONTRACT    2) Field Change Orders    3) Contract    4) Project Plans and Drawings    5) Technical Specifications    6) Special Provisions  7)    Notice Inviting Bids  8)    Instructions to Bidders  9)    General Conditions  10) Bidding Addenda  11) Invitation for Bids    12) Contractor's Bid/Non‐Collusion Affidavit    13)   Reports listed in the Bidding Documents    14)   Public Works Department’s Standard Drawings and Specifications dated 2007 and                updated from time to time    15) Utilities Department’s Water, Gas, Wastewater, Electric Utilities Standards dated 2005  and updated from time to time    16)  City of Palo Alto Traffic Control Requirements    17)  City of Palo Alto Truck Route Map and Regulations    18)  Notice Inviting Pre‐Qualification Statements, Pre‐Qualification Statement, and Pre‐  Qualification Checklist (if applicable)    19)  Performance and Payment Bonds    20)  Insurance Forms      3.2  Order of Precedence.    For the purposes of construing, interpreting and resolving inconsistencies between and among the  provisions of this Contract, the Contract Documents shall have the order of precedence as set forth in the  preceding section.  If a claimed inconsistency cannot be resolved through the order of precedence, the City  shall have the sole power to decide which document or provision shall govern as may be in the best  interests of the City.  SECTION 4 THE WORK.    The Work includes all labor, materials, equipment, services, permits, fees, licenses and taxes, and all other  things necessary for Contractor to perform its obligations and complete the Project, including, without              7                 Rev. July 2012  CONSTRUCTION CONTRACT    limitation, any Changes approved by City, in accordance with the Contract Documents and all Applicable  Code Requirements.    SECTION 5 PROJECT TEAM.    In addition to Contractor, City has retained, or may retain, consultants and contractors to provide  professional and technical consultation for the design and construction of the Project.  The Project requires  that Contractor operate efficiently, effectively and cooperatively with City as well as all other members of  the Project Team and other contractors retained by City to construct other portions of the Project.    SECTION 6 TIME OF COMPLETION.  6.1 Time Is of Essence.    Time is of the essence with respect to all time limits set forth in the Contract Documents.    6.2 Commencement of Work.    Contractor shall commence the Work on the date specified in City’s Notice to Proceed.       6.3 Contract Time.    Work hereunder shall begin on the date specified on the City’s Notice to Proceed and shall be  completed within one hundred eighty calendar days (180) after the commencement date  specified in City’s Notice to Proceed.    6.4 Liquidated Damages.    6.4.1 Entitlement.    City and Contractor acknowledge and agree that if Contractor fails to fully and  satisfactorily complete the Work within the Contract Time, City will suffer, as a result of  Contractor’s failure, substantial damages which are both extremely difficult and  impracticable to ascertain.  Such damages may include, but are not limited to:  (i) Loss of public confidence in City and its contractors and consultants.  (ii) Loss of public use of public facilities.  (iii) Extended disruption to public.                8                 Rev. July 2012  CONSTRUCTION CONTRACT    6.4.2 Daily Amount.    City and Contractor have reasonably endeavored, but failed, to ascertain the actual  damage that City will incur if Contractor fails to achieve Substantial Completion of the  entire Work within the Contract Time.  Therefore, the parties agree that in addition to all  other damages to which City may be entitled other than delay damages, in the event  Contractor shall fail to achieve Substantial Completion of the entire Work within the  Contract Time, Contractor shall pay City as liquidated damages the amount of $500 per  day for each Day occurring after the expiration of the Contract Time until Contractor  achieves Substantial Completion of the entire Work.  The liquidated damages amount is  not a penalty but considered to be a reasonable estimate of the amount of damages City  will suffer by delay in completion of the Work.    6.4.3 Exclusive Remedy.    City and Contractor acknowledge and agree that this liquidated damages provision shall  be City’s only remedy for delay damages caused by Contractor’s failure to achieve  Substantial Completion of the entire Work within the Contract Time.    6.4.4 Other Remedies.    City is entitled to any and all available legal and equitable remedies City may have where  City’s Losses are caused by any reason other than Contractor’s failure to achieve  Substantial Completion of the entire Work within the Contract Time.    6.5 Adjustments to Contract Time.    The Contract Time may only be adjusted for time extensions approved by City and agreed to by  Change Order executed by City and Contractor in accordance with the requirements of the  Contract Documents.  SECTION 7 COMPENSATION TO CONTRACTOR.                9                 Rev. July 2012  CONSTRUCTION CONTRACT    7.1 Contract Sum.    Contractor shall be compensated for satisfactory completion of the Work in compliance with the  Contract Documents the Contract Sum of Seven Hundred Sixty One Thousand One Hundred Sixty  Four Dollars ($761,164.00).         7.2 Full Compensation.    The Contract Sum shall be full compensation to Contractor for all Work provided by Contractor  and, except as otherwise expressly permitted by the terms of the Contract Documents, shall cover  all Losses arising out of the nature of the Work or from the acts of the elements or any unforeseen  difficulties or obstructions which may arise or be encountered in performance of the Work until  its Acceptance by City, all risks connected with the Work, and any and all expenses incurred due to  suspension or discontinuance of the Work.  The Contract Sum may only be adjusted for Change  Orders issued, executed and satisfactorily performed in accordance with the requirements of the  Contract Documents.    7.3 Compensation for Extra or Deleted Work.    The Contract Sum shall be adjusted (either by addition or credit) for Changes in the Work involving  Extra Work or Deleted Work based on one or more of the following methods to be selected by  City:  1. Unit prices stated in the Contract Documents or agreed upon by City and Contractor,   which unit prices shall be deemed to include Contractor Markup and   Subcontractor/Sub‐subcontractor Markups permitted by this Section.    2. A lump sum agreed upon by City and Contractor, based on the estimated Allowable   Costs and Contractor Markup and Subcontractor Markup computed in accordance   with this Section.    3. Contractor’s Allowable Costs, plus Contractor Markup and Subcontractor Markups   applicable to such Extra Work computed in accordance with this Section.    Contractor Markup and Subcontractor/Sub‐subcontractor Markups set forth herein are the full  amount of compensation to be added for Extra Work or to be subtracted for Deleted Work that is  attributable to overhead (direct and indirect) and profit of Contractor and of its Subcontractors  and Sub‐subcontractors, of every Tier.  When using this payment methodology, Contractor  Markup and Subcontractor/Sub‐subcontractor Markups, which shall not be compounded, shall be  computed as follows:    7.3.1 Markup Self‐Performed Work.    10% of the Allowable Costs for that portion of the Extra Work or Deleted Work to be  performed by Contractor with its own forces.    7.3.2 Markup for Work Performed by Subcontractors.    15% of the Allowable Costs for that portion of the Extra Work or Deleted Work to be  performed by a first Tier Subcontractor.        SECTION 8 STANDARD OF CARE.    Contractor agrees that the Work shall be performed by qualified, experienced and well‐supervised  personnel.  All services performed in connection with this Construction Contract shall be performed in a  manner consistent with the standard of care under California law applicable to those who specialize in  providing such services for projects of the type, scope and complexity of the Project.                 10                 Rev. July 2012  CONSTRUCTION CONTRACT    SECTION 9 INDEMNIFICATION.    9.1 Hold Harmless.    To the fullest extent allowed by law, Contractor will defend, indemnify, and hold harmless City, its  City Council, boards and commissions, officers, agents, employees, representatives and volunteers  (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to City,  from and against any and all Losses arising directly or indirectly from, or in any manner relating to  any of, the following:  (i) Performance or nonperformance of the Work by Contractor or its Subcontractors or Sub‐ subcontractors, of any tier;  (ii) Performance or nonperformance by Contractor or its Subcontractors or Sub‐ subcontractors of any tier, of any of the obligations under the Contract Documents;  (iii) The construction activities of Contractor or its Subcontractors or Sub‐subcontractors, of  any tier, either on the Site or on other properties;  (iv) The payment or nonpayment by Contractor to any of its employees, Subcontractors or  Sub‐subcontractors of any tier, for Work performed on or off the Site for the Project; and  (v) Any personal injury, property damage or economic loss to third persons associated with  the performance or nonperformance by Contractor or its Subcontractors or Sub‐ subcontractors of any tier, of the Work.    However, nothing herein shall obligate Contractor to indemnify any Indemnitee for Losses  resulting from the sole or active negligence or willful misconduct of the Indemnitee.  Contractor  shall pay City for any costs City incurs to enforce this provision.  Nothing in the Contract  Documents shall be construed to give rise to any implied right of indemnity in favor of Contractor  against City or any other Indemnitee.    9.2 Survival.    The provisions of Section 9 shall survive the termination of this Construction Contract.    SECTION 10 NONDISCRIMINATION.    As set forth in Palo Alto Municipal Code section 2.30.510, Contractor certifies that in the performance of  this Agreement, it shall not discriminate in the employment of any person because of the race, skin color,  gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status,  familial status, weight or height of such person. Contractor acknowledges that it has read and understands  the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination  Requirements and the penalties for violation thereof, and will comply with all requirements of Section  2.30.510 pertaining to nondiscrimination in employment.    SECTION 11 INSURANCE AND BONDS.    On or before the Execution Date, Contractor shall provide City with evidence that it has obtained insurance  and Performance and Payment Bonds satisfying all requirements in Article 11 of the General Conditions.   Failure to do so shall be deemed a material breach of this Construction Contract.                11                 Rev. July 2012  CONSTRUCTION CONTRACT    SECTION 12 PROHIBITION AGAINST TRANSFERS.    City is entering into this Construction Contract based upon the stated experience and qualifications of the  Contractor and its subcontractors set forth in Contractor’s Bid.  Accordingly, Contractor shall not assign,  hypothecate or transfer this Construction Contract or any interest therein directly or indirectly, by  operation of law or otherwise without the prior written consent of City. Any assignment, hypothecation or  transfer without said consent shall be null and void.    The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of  Contractor or of any general partner or joint venturer or syndicate member of Contractor, if the Contractor  is a partnership or joint venture or syndicate or co‐tenancy shall result in changing the control of  Contractor, shall be construed as an assignment of this Construction Contract. Control means more than  fifty percent (50%) of the voting power of the corporation or other entity.     SECTION 13 NOTICES.    13.1 Method of Notice.    All notices, demands, requests or approvals to be given under this Construction Contract shall be given in  writing and shall be deemed served on the earlier of the following:  (i) On the date delivered if delivered personally;  (ii) On the third business day after the deposit thereof in the United States mail, postage prepaid, and   addressed as hereinafter provided;   (iii) On the date sent if sent by facsimile transmission;   (iv) On the date sent if delivered by electronic mail; or   (v) On the date it is accepted or rejected if sent by certified mail.     13.2 Notice Recipients.     All notices, demands or requests (including, without limitation, Claims) from Contractor to City   shall include the Project name and the number of this Construction Contract and shall be   addressed to City at:      To City:  City of Palo Alto     City Clerk     250 Hamilton Avenue     P.O. Box 10250     Palo Alto, CA 94303     Copy to:  City of Palo Alto     Public Works Administration     250 Hamilton Avenue     Palo Alto, CA 94301     Attn:              Or              12                 Rev. July 2012  CONSTRUCTION CONTRACT      City of Palo Alto    Utilities Engineering    250 Hamilton Avenue    Palo Alto, CA 94301    Attn: Gopal Jagannath       In addition, copies of all Claims by Contractor under this Construction Contract shall be provided  to the following:    Palo Alto City Attorney’s Office  250 Hamilton Avenue  P.O. Box 10250  Palo Alto, California 94303       All Claims shall be delivered personally or sent by certified mail.    All notices, demands, requests or approvals from City to Contractor shall be addressed to:    Express Energy Services Inc.  12570 Industry Street  Garden Grove, CA 92841      13.3 Change of Address.    In the event of any change of address, the moving party shall notify the other party of the change  of address in writing.  Each party may, by written notice only, add, delete or replace any  individuals to whom and addresses to which notice shall be provided.    SECTION 14 DISPUTE RESOLUTION.     14.1 Resolution of Contract Disputes.    Contract Disputes shall be resolved by the parties in accordance with the provisions of this Section  14, in lieu of any and all rights under the law that either party have its rights adjudged by a trial  court or jury.  All Contract Disputes shall be subject to the Contract Dispute Resolution Process set  forth in this Section 14, which shall be the exclusive  recourse of Contractor and City for such  Contract Disputes.    14.2 Resolution of Other Disputes.     14.2.1 Non‐Contract Disputes.    Contract Disputes shall not include any of the following:  (i) Penalties or forfeitures prescribed by statute or regulation imposed by a  governmental agency;  (ii) Third party tort claims for personal injury, property damage or death relating to  any Work performed by Contractor or its Subcontractors or Sub‐subcontractors  of any tier;  (iii) False claims liability under California Government Code Section 12650, et. seq.;  (iv) Defects in the Work first discovered by City after Final Payment by City to  Contractor;  (v) Stop notices; or  (vi) The right of City to specific performance or injunctive relief to compel  performance of any provision of the Contract Documents.                13                 Rev. July 2012  CONSTRUCTION CONTRACT    14.2.2 Litigation, City Election.    Matters that do not constitute Contract Disputes shall be resolved by way of an action  filed in the Superior Court of the State of California, County of Santa Clara, and shall not  be subject to the Contract Dispute Resolution Process. However, the City reserves the  right, in its sole and absolute discretion, to treat such disputes as Contract Disputes.  Upon written notice by City of its election as provided in the preceding sentence, such  dispute shall be submitted by the parties and finally decided pursuant to the Contract  Dispute Resolution Process in the manner as required for Contract Disputes, including,  without limitation, City’s right under Paragraph 14.4.2 to defer resolution and final  determination until after Final Completion of the Work.    14.3 Submission of Contract Dispute.    14.3.1 By Contractor.    Contractors may commence the Contract Dispute Resolution Process upon City's written  response denying all or part of a Claim pursuant to Paragraph 4.2.9 or 4.2.10 of the  General Conditions.  Contractor shall submit a written Statement of Contract Dispute (as  set forth below) to City within seven (7) Days after City rejects all or a portion of  Contractor's Claim.  Failure by Contractor to submit its Statement of Contract Dispute in a  timely manner shall result in City’s decision by City on the Claim becoming final and  binding.  Contractor’s Statement of Contract Dispute shall be signed under penalty of  perjury and shall state with specificity the events or circumstances giving rise to the  Contract Dispute, the dates of their occurrence and the asserted effect on the Contract  Sum and the Contract Time.  The Statement of Contract Dispute shall include adequate  supporting data to substantiate the disputed Claim.  Adequate supporting data for a  Contract Dispute relating to an adjustment of the Contract Time shall include both of the  following:  (i) All of the scheduling data required to be submitted by Contractor under the  Contract Documents to obtain extensions of time and adjustments to the  Contract Time and  (ii) A detailed, event‐by‐event description of the impact of each event on  completion of Work.  Adequate data to support a Statement of Contract Dispute  involving an adjustment of the Contract Sum must include both of the following:   (a) A detailed cost breakdown and   (b) Supporting cost data in such form and including such information and   other supporting data as required under the Contract Documents for   submission of Change Order Requests and Claims.  14.3.2 By City.    City's right to commence the Contract Dispute Resolution Process shall arise at any time  following City's actual discovery of the circumstances giving rise to the Contract Dispute.   City asserts Contract Disputes in response to a Contract Dispute asserted by Contractor.   A Statement of Contract Dispute submitted by City shall state the events or  circumstances giving rise to the Contract Dispute, the dates of their occurrence and the  damages or other relief claimed by City as a result of such events.    14.4 Contract Dispute Resolution Process.    The parties shall utilize each of the following steps in the Contract Dispute Resolution  Process in the sequence they appear below.  Each party shall participate fully and in good  faith in each step in the Contract Dispute Resolution Process, and good faith effort shall  be a condition precedent to the right of each party to proceed to the next step in the  process.    14.4.1 Direct Negotiations.    Designated representatives of City and Contractor shall meet as soon as possible (but not  later than ten (10) Days after receipt of the Statement of Contract Dispute) in a good              14                 Rev. July 2012  CONSTRUCTION CONTRACT    faith effort to negotiate a resolution to the Contract Dispute.  Each party shall be  represented in such negotiations by an authorized representative with full knowledge of  the details of the Claims or defenses being asserted by such party in the negotiations,  and with full authority to resolve such Contract Dispute then and there, subject only to  City’s obligation to obtain administrative and/or City Council approval of any agreed  settlement or resolution.  If the Contract Dispute involves the assertion of a right or claim  by a Subcontractor or Sub‐subcontractor, of any tier, against Contractor that is in turn  being asserted by Contractor against City (“Pass‐Through Claim”), then the Subcontractor  or Sub‐Subcontractor shall also have a representative attend the negotiations, with the  same authority and knowledge as described above.  Upon completion of the meeting, if  the Contract Dispute is not resolved, the parties may either continue the negotiations or  any party may declare negotiations ended.  All discussions that occur during such  negotiations and all documents prepared solely for the purpose of such negotiations shall  be confidential and privileged pursuant to California Evidence Code Sections 1119 and  1152.    14.4.2 Deferral of Contract Disputes.    Following the completion of the negotiations required by Paragraph 14.4.1, all  unresolved Contract Disputes shall be deferred pending Final Completion of the Project,  subject to City’s right, in its sole and absolute discretion, to require that the Contract  Dispute Resolution Process proceed prior to Final Completion.  All Contract Disputes that  have been deferred until Final Completion shall be consolidated within a reasonable time  after Final Completion and thereafter pursued to resolution pursuant to this Contract  Dispute Resolution Process. The parties can continue informal negotiations of Contract  Disputes; provided, however, that such informal negotiations shall not be alter the  provisions of the Agreement deferring final determination and resolution of unresolved  Contract Disputes until after Final Completion.    14.4.3 Mediation.    If the Contract Dispute remains unresolved after negotiations pursuant to Paragraph  14.4.1, the parties shall submit the Contract Dispute to non‐binding mediation before a  mutually acceptable third party mediator.    .1 Qualifications of Mediator.  The parties shall endeavor to select a mediator who  is a retired judge or an attorney with at least five (5) years of experience in  public works construction contract law and in mediating public works  construction disputes.  In addition, the mediator shall have at least twenty (20)  hours of formal training in mediation skills.    .2 Submission to Mediation and Selection of Mediator.  The party initiating  mediation of a Contract Dispute shall provide written notice to the other party  of its decision to mediate.  In the event the parties are unable to agree upon a  mediator within fifteen (15) Days after the receipt of such written notice, then  the parties shall submit the matter to the American Arbitration Association  (AAA) at its San Francisco Regional Office for selection of a mediator in  accordance with the AAA Construction Industry Mediation Rules.    .3 Mediation Process.  The location of the mediation shall be at the offices of City.   The costs of mediation shall be shared equally by both parties.  The mediator  shall provide an independent assessment on the merits of the Contract Dispute  and recommendations for resolution.  All discussions that occur during the  mediation and all documents prepared solely for the purpose of the mediation  shall be confidential and privileged pursuant to California Evidence Code  Sections 1119 and 1152.                15                 Rev. July 2012  CONSTRUCTION CONTRACT    14.4.4 Binding Arbitration.    If the Contract Dispute is not resolved by mediation, then any party may submit the  Contract Dispute for final and binding arbitration pursuant to the provisions of California  Public Contract Code Sections 10240, et seq.  The award of the arbitrator therein shall be  final and may be entered as a judgment by any court of competent jurisdiction.  Such  arbitration shall be conducted in accordance with the following:    .1 Arbitration Initiation.  The arbitration shall be initiated by filing a complaint in  arbitration in accordance with the regulations promulgated pursuant to  California Public Contract Code Section 10240.5.    .2 Qualifications of the Arbitrator.  The arbitrator shall be approved by all parties.  The arbitrator shall be a retired judge or an attorney with at least five (5) years  of experience in public works construction contract law and in arbitrating public  works construction disputes.  In addition, the arbitrator shall have at least  twenty (20) hours of formal training in arbitration skills.  In the event the parties  cannot agree upon an arbitrator, the provisions of California Public Contract  Code Section 10240.3 shall be followed in selecting an arbitrator possessing the  qualifications required herein.    .3 Hearing Days and Location.  Arbitration hearings shall be held at the offices of  City and shall, except for good cause shown to and determined by the arbitrator,  be conducted on consecutive business days, without interruption or  continuance.    .4 Hearing Delays.  Arbitration hearings shall not be delayed except upon good  cause shown.    .5 Recording Hearings.  All hearings to receive evidence shall be recorded by a  certified stenographic reporter, with the costs thereof borne equally by City and  Contractor and allocated by the arbitrator in the final award.    .6 Limitation of Depositions.  The parties may conduct discovery in accordance  with the provisions of section 10240.11 of the Public Contract Code; provided,  however, that depositions shall be limited to both of the following:    (i) Ten (10) percipient witnesses for each party and 5 expert witnesses per  party.      Upon a showing of good cause, the arbitrator may increase the number of  permitted depositions.  An individual who is both percipient and expert shall, for  purposes of applying the foregoing numerical limitation only, be deemed an  expert.  Expert reports shall be exchanged prior to receipt of evidence, in  accordance with the direction of the arbitrator, and expert reports (including  initial and rebuttal reports) not so submitted shall not be admissible as  evidence.    .7 Authority of the Arbitrator.  The arbitrator shall have the authority to hear  dispositive motions and issue interim orders and interim or executory awards.                16                 Rev. July 2012  CONSTRUCTION CONTRACT    .8 Waiver of Jury Trial.  Contractor and City each voluntarily waives its right to a  jury trial with respect to any Contract Dispute that is subject to binding  arbitration in accordance with the provisions of this Paragraph 14.4.4.   Contractor shall include this provision in its contracts with its Subcontractors  who provide any portion of the Work.    14.5 Non‐Waiver.    Participation in the Contract Dispute Resolution Process shall not waive, release or compromise  any defense of City, including, without limitation, any defense based on the assertion that the  rights or Claims of Contractor that are the basis of a Contract Dispute were previously waived by  Contractor due to Contractor’s failure to comply with the Contract Documents, including, without  limitation, Contractor’s failure to comply with any time periods for providing notice of requests  for adjustments of the Contract Sum or Contract Time or for submission of Claims or supporting  documentation of Claims.    SECTION 15 DEFAULT.    15.1 Notice of Default.    In the event that City determines, in its sole discretion, that Contractor has failed or refused to  perform any of the obligations set forth in the Contract Documents, or is in breach of any  provision of the Contract Documents, City may give written notice of default to Contractor in the  manner specified for the giving of notices in the Construction Contract.    15.2 Opportunity to Cure Default.  Except for emergencies, Contractor shall cure any default in performance of its obligations under  the Contract Documents within two (2) Days (or such shorter time as City may reasonably require)  after receipt of written notice.  However, if the breach cannot be reasonably cured within such  time, Contractor will commence to cure the breach within two (2) Days (or such shorter time as  City may reasonably require) and will diligently and continuously prosecute such cure to  completion within a reasonable time, which shall in no event be later than ten (10) Days after  receipt of such written notice.  SECTION 16 CITY'S RIGHTS AND REMEDIES.    16.1 Remedies Upon Default.    If Contractor fails to cure any default of this Construction Contract within the time period set forth  above in Section 15, then City may pursue any remedies available under law or equity, including,  without limitation, the following:    16.1.1 Delete Certain Services.    City may, without terminating the Construction Contract, delete certain portions of the Work,  reserving to itself all rights to Losses related thereto.    16.1.2 Perform and Withhold.    City may, without terminating the Construction Contract, engage others to perform the Work or  portion of the Work that has not been adequately performed by Contractor and withhold the cost  thereof to City from future payments to Contractor, reserving to itself all rights to Losses related  thereto.    16.1.3 Suspend The Construction Contract.    City may, without terminating the Construction Contract and reserving to itself all rights to Losses  related thereto, suspend all or any portion of this Construction Contract for as long a period of  time as City determines, in its sole discretion, appropriate, in which event City shall have no              17                 Rev. July 2012  CONSTRUCTION CONTRACT    obligation to adjust the Contract Sum or Contract Time, and shall have no liability to Contractor  for damages if City directs Contractor to resume Work.    16.1.4 Terminate the Construction Contract for Default.    City shall have the right to terminate this Construction Contract, in whole or in part, upon the  failure of Contractor to promptly cure any default as required by Section 15.  City’s election to  terminate the Construction Contract for default shall be communicated by giving Contractor a  written notice of termination in the manner specified for the giving of notices in the Construction  Contract.  Any notice of termination given to Contractor by City shall be effective immediately,  unless otherwise provided therein.    16.1.5 Invoke the Performance Bond.    City may, with or without terminating the Construction Contract and reserving to itself all rights to  Losses related thereto, exercise its rights under the Performance Bond.    16.1.6 Additional Provisions.    All of City’s rights and remedies under this Construction Contract are cumulative, and shall be in  addition to those rights and remedies available in law or in equity.  Designation in the Contract  Documents of certain breaches as material shall not waive the City’s authority to designate other  breaches as material nor limit City’s right to terminate the Construction Contract, or prevent the  City from terminating the Agreement for breaches that are not material.  City’s determination of  whether there has been noncompliance with the Construction Contract so as to warrant exercise  by City of its rights and remedies for default under the Construction Contract, shall be binding on  all parties.  No termination or action taken by City after such termination shall prejudice any other  rights or remedies of City provided by law or equity or by the Contract Documents upon such  termination; and City may proceed against Contractor to recover all liquidated damages and  Losses suffered by City.    16.2 Delays by Sureties.    Without limiting to any of City’s other rights or remedies, City has the right to suspend the  performance of the Work by Contractor’s sureties in the event of any of the following:  (i) The sureties’ failure to begin Work within a reasonable time in such manner as to insure  full compliance with the Construction Contract within the Contract Time;  (ii) The sureties’ abandonment of the Work;  (iii) If at any time City is of the opinion the sureties’ Work is unnecessarily or unreasonably  delaying the Work;  (iv) The sureties’ violation of any terms of the Construction Contract;  (v) The sureties’ failure to perform according to the Contract Documents; or  (vi) The sureties’ failure to follow City’s instructions for completion of the Work within the  Contract Time.    16.3 Damages to City.    16.3.1 For Contractor's Default.    City will be entitled to recovery of all Losses under law or equity in the event of  Contractor’s default under the Contract Documents.     16.3.2 Compensation for Losses.   In the event that City's Losses arise from Contractor’s default under the Contract Documents, City  shall be entitled to withhold monies otherwise payable to Contractor until Final Completion of the  Project.  If City incurs Losses due to Contractor’s default, then the amount of Losses shall be  deducted from the amounts withheld.  Should the amount withheld exceed the amount deducted,  the balance will be paid to Contractor or its designee upon Final Completion of the Project.  If the  Losses incurred by City exceed the amount withheld, Contractor shall be liable to City for the  difference and shall promptly remit same to City.              18                 Rev. July 2012  CONSTRUCTION CONTRACT    16.4 Suspension by City for Convenience.    City may, at any time and from time to time, without cause, order Contractor, in writing, to  suspend, delay, or interrupt the Work in whole or in part for such period of time, up to an  aggregate of fifty percent (50%) of the Contract Time.  The order shall be specifically identified as  a Suspension Order by City.  Upon receipt of a Suspension Order, Contractor shall, at City’s  expense, comply with the order and take all reasonable steps to minimize costs allocable to the  Work covered by the Suspension Order.  During the Suspension or extension of the Suspension, if  any, City shall either cancel the Suspension Order or, by Change Order, delete the Work covered  by the Suspension Order.  If a Suspension Order is canceled or expires, Contractor shall resume  and continue with the Work.  A Change Order will be issued to cover any adjustments of the  Contract Sum or the Contract Time necessarily caused by such suspension.    A Suspension Order  shall not be the exclusive method for City to stop the Work.    16.5 Termination Without Cause.    City may, at its sole discretion and without cause, terminate this Construction Contract in part or  in whole by giving thirty (30) Days written notice to Contractor. The compensation allowed under  this Paragraph 16.5 shall be the Contractor’s sole and exclusive compensation for such  termination and Contractor waives any claim for other compensation or Losses, including, but not  limited to, loss of anticipated profits, loss of revenue, lost opportunity, or other consequential,  direct, indirect or incidental damages of any kind resulting from termination without cause.      16.5.1 Compensation.    Following such termination and within forty‐five (45) Days after receipt of a billing from  Contractor seeking payment of sums authorized by this Paragraph 16.5, City shall pay the  following to Contractor as Contractor’s sole compensation for performance of the Work :    .1 For Work Performed.  The amount of the Contract Sum allocable to the portion  of the Work properly performed by Contractor as of the date of termination,  less sums previously paid to Contractor.    .2 For Close‐out Costs.  Reasonable costs of Contractor and its Subcontractors and  Sub‐subcontractors for:  (i) Demobilizing and  (ii) Administering the close‐out of its participation in the Project (including,  without limitation, all billing and accounting functions, not including  attorney or expert fees) for a period of no longer than thirty (30) Days  after receipt of the notice of termination.    .3 For Fabricated Items.  Previously unpaid cost of any items delivered to the  Project Site which were fabricated for subsequent incorporation in the Work.    16.5.2 Subcontractors.      Contractor shall include provisions in all of its subcontracts, purchase orders and other contracts  permitting termination for convenience by Contractor on terms that are consistent with this  Construction Contract and that afford no greater rights of recovery against Contractor than are  afforded to Contractor against City under this Section.                19                 Rev. July 2012  CONSTRUCTION CONTRACT    16.6 Contractor’s Duties Upon Termination.    Upon receipt of a notice of termination for default or for convenience, Contractor shall, unless the  notice directs otherwise, do the following:  (i) Immediately discontinue the Work to the extent specified in the notice;  (ii) Place no further orders or subcontracts for materials, equipment, services or facilities,  except as may be necessary for completion of such portion of the Work that is not  discontinued;  (iii) Provide to City a description, in writing no later than fifteen (15) days after receipt of the  notice of termination, of all subcontracts, purchase orders and contracts that are  outstanding, including, without limitation, the terms of the original price, any changes,  payments, balance owing, the status of the portion of the Work covered and a copy of  the subcontract, purchase order or contract and any written changes, amendments or  modifications thereto, together with such other information as City may determine  necessary in order to decide whether to accept assignment of or request Contractor to  terminate the subcontract, purchase order or contract;  (iv) Promptly assign to City those subcontracts, purchase orders or contracts, or portions  thereof, that City elects to accept by assignment and cancel, on the most favorable terms  reasonably possible, all subcontracts, purchase orders or contracts, or portions thereof,  that City does not elect to accept by assignment; and  (v) Thereafter do only such Work as may be necessary to preserve and protect Work already   in progress and to protect materials, plants, and equipment on the Project Site or in   transit thereto.  SECTION 17 CONTRACTOR'S RIGHTS AND REMEDIES.    17.1 Contractor’s Remedies.    Contractor may terminate this Construction Contract only upon the occurrence of one of the  following:    17.1.1 For Work Stoppage.    The Work is stopped for sixty (60) consecutive Days, through no act or fault of Contractor, any  Subcontractor, or any employee or agent of Contractor or any Subcontractor, due to issuance of  an order of a court or other public authority other than City having jurisdiction or due to an act of  government, such as a declaration of a national emergency making material unavailable.  This  provision shall not apply to any work stoppage resulting from the City’s issuance of a suspension  notice issued either for cause or for convenience.    17.1.2 For City's Non‐Payment.    If City does not make pay Contractor undisputed sums within ninety (90) Days after receipt of  notice from Contractor, Contractor may terminate the Construction Contract (30) days following a  second notice to City of Contractor’s intention to terminate the Construction Contract.    17.2 Damages to Contractor.   In the event of termination for cause by Contractor, City shall pay Contractor the sums provided  for in Paragraph 16.5.1 above.  Contractor agrees to accept such sums as its sole and exclusive  compensation and agrees to waive any claim for other compensation or Losses, including, but not  limited to, loss of anticipated profits, loss of revenue, lost opportunity, or other consequential,  direct, indirect and incidental damages, of any kind.  SECTION 18 ACCOUNTING RECORDS.    18.1 Financial Management and City Access.    Contractor shall keep full and detailed accounts and exercise such controls as may be necessary  for proper financial management under this Construction Contract in accordance with generally              20                 Rev. July 2012  CONSTRUCTION CONTRACT    accepted accounting principles and practices. City and City's accountants  during normal business  hours, may  inspect, audit and copy Contractor's records, books, estimates, take‐offs, cost reports,  ledgers, schedules, correspondence, instructions, drawings, receipts, subcontracts, purchase  orders, vouchers, memoranda and other data relating to this Project. Contractor shall retain these  documents for a period of three (3) years after the later of (i) final payment or (ii) final resolution  of all Contract Disputes and other disputes, or (iii) for such longer period as may be required by  law.    18.2 Compliance with City Requests.    Contractor's compliance with any request by City pursuant to this Section 18 shall be a condition  precedent to filing or maintenance of any legal action or proceeding by Contractor against City  and to Contractor's right to receive further payments under the Contract Documents.  City many  enforce Contractor’s obligation to provide access to City of its business and other records referred  to in Section 18.1 for inspection or copying by  issuance of a writ or a provisional or permanent  mandatory injunction by a court of competent jurisdiction based on affidavits submitted to such  court, without the necessity of oral testimony.    SECTION 19 INDEPENDENT PARTIES.    Each party is acting in its independent capacity and not as agents, employees, partners, or joint ventures’  of the other party.  City, its officers or employees shall have no control over the conduct of Contractor or  its respective agents, employees, subconsultants, or subcontractors, except as herein set forth.  SECTION 20 NUISANCE.    Contractor shall not maintain, commit, nor permit the maintenance or commission of any nuisance in  connection in the performance of services under this Construction Contract.  SECTION 21 PERMITS AND LICENSES.    Except as otherwise provided in the Special Provisions and Technical Specifications, The Contractor shall  provide, procure and pay for all licenses, permits, and fees, required by the City or other government  jurisdictions or agencies necessary to carry out and complete the Work.  Payment of all costs and expenses  for such licenses, permits, and fees shall be included in one or more Bid items. No other compensation  shall be paid to the Contractor for these items or for delays caused by non‐City inspectors or conditions set  forth in the licenses or permits issued by other agencies.  SECTION 22 WAIVER.    A waiver by either party of any breach of any term, covenant, or condition contained herein shall not be  deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition  contained herein, whether of the same or a different character.  SECTION 23 GOVERNING LAW.    This Construction Contract shall be construed in accordance with and governed by the laws of the State of  California.                21                 Rev. July 2012  CONSTRUCTION CONTRACT    SECTION 24 COMPLETE AGREEMENT.    This Agreement represents the entire and integrated agreement between the parties and supersedes all  prior negotiations, representations, and contracts, either written or oral. This Agreement may be amended  only by a written instrument, which is signed by the parties.  SECTION 25 SURVIVAL OF CONTRACT.    The provisions of the Construction Contract which by their nature survive termination of the Construction  Contract or Final Completion, including, without limitation, all warranties, indemnities, payment  obligations, and City’s right to audit Contractor’s books and records, shall remain in full force and effect  after Final Completion or any termination of the Construction Contract.  SECTION 26 PREVAILING WAGES.         This Project is not subject to prevailing wages. The Contractor is not required to pay prevailing wages in the  performance and implementation of the Project, because the City, pursuant to its authority as a chartered  city, has adopted Resolution No. 5981 exempting the City from prevailing wages.  The City invokes the  exemption from the state prevailing wage requirement for this Project and declares that the Project is  funded one hundred percent (100%) by the City of Palo Alto.    SECTION 27 NON APPROPRIATION.    This Agreement is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto  Municipal Code. This Agreement will terminate without any penalty (a) at the end of any fiscal year in the  event that the City does not appropriate funds for the following fiscal year for this event, or (b) at any time  within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds  for this Construction Contract are no longer available.  This section shall take precedence in the event of a  conflict with any other covenant, term, condition, or provision of this Agreement.   SECTION 28 AUTHORITY.    The individuals executing this Agreement represent and warrant that they have the legal capacity and  authority to do so on behalf of their respective legal entities.  SECTION 29 ATTORNEY FEES.    Each Party shall bear its own costs, including attorney’s fees through the completion of mediation. If the  claim or dispute is not resolved through mediation and in any dispute described in Paragraph 14.2, the prevailing party in any action brought to enforce the provision of this Agreement may recover its  reasonable costs and attorney’s fees expended in connection with that action.  The prevailing party shall be  entitled to recover an amount equal to the fair market value of legal services provided by attorneys  employed by it as well as any attorney’s’ fees paid to third parties.  SECTION 30 COUNTERPARTS  This Agreement may be signed in multiple counterparts, which shall, when executed by all the parties,  constitute a single binding agreement.              22                 Rev. July 2012  CONSTRUCTION CONTRACT    SECTION 31 SEVERABILITY.    In case a provision of this Construction Contract is held to be invalid, illegal or unenforceable, the validity,  legality and enforceability of the remaining provisions shall not be affected.        IN WITNESS WHEREOF, the parties have caused this Construction Contract to be executed the   date and year first above written.             CITY OF PALO ALTO    ____________________________  City Manager      APPROVED AS TO FORM:    ___________________________  Senior Asst. City Attorney        EXPRESS ENERGY SERVICES INC    By:___________________________    Name:_________________________    Title:________________________        City of Palo Alto (ID # 4115) City Council Staff Report Report Type: Consent Calendar Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Sanitary Sewer Management Plan Title: Adoption of a Resolution Approving the City's Revised Sanitary Sewer Management Plan and Designating Certain Employee Classifications as Legally Responsible Officials From: City Manager Lead Department: Utilities RECOMMENDATION Staff recommends that Council approve the attached revised Sanitary Sewer Management Plan (SSMP) (Attachment A), as required by the State Water Resources Control Board (State Board). Staff has updated the SSMP in response to the State Water Resources Control Board’s amended Sanitary Sewer System Waste Discharge Regulations, which became effective on September 9, 2013. Staff further recommends that the Council designate four Utilities Department employee classifications, the Assistant Director of Utilities Operations, Water Gas Wastewater Operations Manager, Utilities Compliance Manager and Wastewater Collections Supervisor, as Legally Responsible Officials (LRO) for purposes of managing and certifying the City’s sanitary sewer system operations to the State Board. BACKGROUND On May 2, 2006 the State Board adopted the Statewide General Waste Discharge Requirement (WDR) and Monitoring and Reporting Program (MRP) to regulate wastewater collection system management. The WDR applies to all public collection system agencies in California that own or operate collection systems with more than one mile of pipe, or sewer lines that convey untreated wastewater to a publicly owned treatment facility. One of the requirements of the WDR is that each covered agency prepare, certify and implement an SSMP. On July 26, 2013 the State Board’s Executive Director issued revised MRP requirements that became effective on September 9, 2013. These changes have been developed over the past three years with input from regulated agencies and professional organizations and are based on six years of State Board Enforcement Office field inspections of collection systems throughout the State. Some of the changes in the MRP include: City of Palo Alto Page 2 1. Reducing SSO notification requirements to a single call to the Office of Emergency Services for SSOs greater than 1000 gallons. 2. Requiring a new Water Quality Monitoring Plan and Technical Report for SSOs greater than 50,000 gallons. 3. Streamlining the information that must be reported to the State SSO system for small and medium SSOs. 4. Requiring enhanced recordkeeping for SSO events. 5. Requiring an agency to maintain an up-to-date list of Legally Responsible Officials. 6. Eliminating the reporting requirement for SSOs on private sewer laterals. 7. Adding a 120-day time limit for amending and recertifying SSO reports. These new regulations required staff to make substantial changes to the City’s July 2009 SSMP. The attached revised SSMP addresses the new MPR requirements and includes recommendations by City staff and the City’s Sanitary Sewer Support consultant to comply with requirements from the San Francisco Regional Water Quality Control Board Collection System Inspection Report of June 2012. The WDR requires the City to certify that the SSMP is in compliance with the WDR every five years or when significant updates to the SSMP are made. The SSMP must be presented to the City Council at a public meeting and formally adopted to assure that the public has the opportunity to comment on the collection systems policies and procedures as identified in the SSMP. The WDR also requires the designation of technically qualified and experienced persons to ensure that the SSMP is developed and implemented appropriately and to assure controlled and secure entry to the State SSO database. The regulations require the appointment of LROs who must certify all information submitted in the SSO reporting system. Currently, the Water Gas Wastewater Operations Manager is the LRO. Because LROs must be available around the clock, staff recommends that additional job classifications be designated LROs to assure continuous coverage. In addition, the WDRs require SSMP Program Audits at least every 2 years, with a report. Plus, the SSMP must be updated at least every 5 years and recertified by Council when significant updates are made. DISCUSSION The SSMP describes the City’s wastewater collection system management activities, and meets the requirements of the State’s WDR and the City Wastewater Treatment Plant’s National Pollution Discharge Elimination System (NPDES) 2009 permit. The intent of the SSMP is to City of Palo Alto Page 3 implement a formalized rehabilitation, operation, and maintenance program for the City’s sanitary sewer collection system. Effective management of a sanitary sewer collection system includes: 1. Maintaining or improving the condition of the collection system infrastructure to provide reliable service. 2. Cost-effectively minimizing the infiltration/inflow (I/I) of groundwater and providing adequate sewer capacity to accommodate additional flows due to storm events. 3. Minimizing the number and impact of sanitary sewer overflows (SSOs). The required elements of the SSMP are as follows: ELEMENT DESCRIPTION 1 SSMP GOALS 2 ORGANIZATION INCLUDING SSO REPORTING CHAIN OF COMMAND 3 LEGAL AUTHORITY TO OPERATE AND MAINTAIN CITY’S WASTEWATER COLLECTION SYSTEM 4 OPERATION AND MAINTENANCE OF THE WASTEWATER COLLECTION SYSTEM 5 DESIGN AND PERFORMANCE OF THE WASTEWATER COLLECTION SYSTEM 6 OVERFLOW EMERGENCY RESPONSE PLAN 7 FATS, OILS AND GREASE (FOG) PROGRAM 8 SYSTEM EVALUATION AND CAPACITY ASSURANCE PROGRAM 9 MONITORING, MEASUREMENTS AND MODIFICATIONS PLAN 10 SSMP AUDITS 11 COMMUNICATION PROGRAM RESOURCE IMPACT In addition to ensuring proper planning for sewer system rehabilitation and capacity management, the Utilities Department’s Engineering and Operations Divisions will continue to rehabilitate 20,000 – 30,000 linear feet of pipe every year through the Council approved Capital Improvement Project (CIP) budget. These funds will continue to be used to meet the requirements of the SSMP as well. Wastewater Operations will continue to operate and City of Palo Alto Page 4 maintain the collection system and those approved budgets and efforts will be focused on meeting and implementing the plan elements. Any increased efforts in the operations and maintenance of the collection system identified by the SSMP may require increases to staffing levels or CIP budget proposals for Council consideration. POLICY IMPLICATIONS This request does not represent a change in policy. ENVIRONMENTAL REVIEW Council’s adoption of the revised SSMP and designation of additional employee classifications as LROs does not meet the California Environmental Quality Act’s definition of a project, pursuant to Public Resources Code Section 21065, thus environmental review is not required. Attachments:  Attachment A: Revised Sanitary Sewer Management Plan Final 10-07-13 (PDF)  Attachment B: Resolution Adoption of Sanitary Sewer Management Plan and designation (PDF) ++++++++ WASTEWATER COLLECTIONS SEWER SYSTEM MANAGEMENT PLAN Revised October 31, 2013 Adopted by City Council [insert date] SEWER SYSTEM MANAGEMENT PLAN TABLE OF CONTENT Table of Content Introduction ............................................................................................................ 1 Element 1. Goals .................................................................................................... 4 Element 2. Organization ........................................................................................ 5 2.1. Organizational Structure ................................................................................ 5 2.2. Responsibility for SSMP Management, Administration and Maintenance ............................................................................................ 9 2.2. Chain-of-Communication for Reporting and Responding to SSOs ................. 6 Element 3. Legal Authority .................................................................................. 11 3.1. Legal Authority ............................................................................................. 11 3.2. Sewer Use Ordinance (Relevant to SSMP) .................................................. 12 3.3. Utilities Rules and Regulations ..................................................................... 13 3.4 Agreements with Other Agencies .................................................................. 13 Element 4. Operation and Maintenance Program .............................................. 14 4.1. Sanitary Sewer System Mapping ................................................................. 14 4.1.1. Mapping ...................................................................................................... 14 4.1.2. New Improvement Plan Drawings ............................................................... 15 4.1.3. Future Mapping Efforts ................................................................................ 15 4.2. Preventive Operation and Maintenance ...................................................... 16 4.2.1. Staffing ........................................................................................................ 16 4.2.2. Gravity Sewers ............................................................................................ 18 4.2.3. Lift Stations.................................................................................................. 24 4.2.4. Force Mains................................................................................................. 24 4.3 Sewer Overflow Alternative Program .......................................................... 24 4.4 Rehabilitation and Replacement Plan ......................................................... 24 4.4.1. Gravity Sewers ............................................................................................ 25 4.4.2. Lift Station ................................................................................................... 25 4.4.3. Capital Improvement Program..................................................................... 25 4.5. Training Program ......................................................................................... 26 4.5.1. City Staff ...................................................................................................... 26 4.5.2. Contractors Working on City Sewer Projects............................................... 27 4.6. Equipment and Parts Inventory ................................................................... 28 Element 5. Design and Performance Provisions ............................................... 32 5.1. Design & Construction Standards for Installation, Rehabilitation & Repair .. 32 5.2. Procedures & Standards for Inspection Testing, Rehabilitation & Repair .... 33 Element 6. Sanitary Sewer Overflow Emergency Response Plan................... 34 6.1. Goals of the Sanitary Sewer Overflow Emergency Response Plan ............. 34 6.2 SSO Notification Procedures: Detection and Dispatch ................................. 35 6.2.1. SSO Resulting from Lift Station or Force Main Failure ................................. 37 6.3 Designation of SSO Response Personnel .................................................... 37 6.3.1. Acknowledgement of Text/Email Notification ............................................... 37 6.3.2. SSO Response Team Mobilization ............................................................... 38 6.4 SSO Categories ........................................................................................... 40 6.5. SSO Response by Category ........................................................................ 40 6.5.1. Category 1 Response .................................................................................. 40 SEWER SYSTEM MANAGEMENT PLAN TABLE OF CONTENT 6.5.2. Category 2 Response ................................................................................... 42 6.5.3. Category 3 Response ................................................................................... 42 6.6. 2 Hour Notification to Regulatory Agencies of SSOs .................................... 42 6.7. Media Notification Procedure ....................................................................... 43 6.9. SSO Reporting ............................................................................................. 45 6.9.1. Multiple Appearance Points – Single SSO ................................................... 45 6.9.2. SSO Reporting for Category 1...................................................................... 45 6.9.3. SSO Reporting for Category 2...................................................................... 47 6.9.4. SSO Reporting for Category 3...................................................................... 47 6.9.5. SSO Reporting for Private Lateral Sewage Discharges ............................... 48 6.9.6. SSO Technical Report .................................................................................. 48 6.9.7. No Spill Certification (Monthly) ..................................................................... 49 6.9.8. CIWQS Not Available ................................................................................... 49 6.9.9. Amending SSO Reports ............................................................................... 49 6.9.10. Internal Reporting SSOs related to FOG .................................................... 49 6.10 SSO Failure Analysis ................................................................................... 50 6.10.1. Post-SSO Debriefing .................................................................................. 50 6.10.2. SSO Investigation and Mitigation ............................................................... 50 6.11 Training ....................................................................................................... 51 Element 7. Fats, Oils, and Grease (FOG) Control Program ............................ 62 7.1 Goals for the FOG Program ......................................................................... 62 7.2 Outreach ...................................................................................................... 63 7.2.1. Regional Outreach ....................................................................................... 63 7.2.2. Residential Outreach .................................................................................... 63 7.3 FOG Disposal ............................................................................................... 64 7.3.1 Acceptance at RWQCP and Maximizing Energy Recovery .......................... 64 7.4 Legal Authority ............................................................................................. 65 7.5 Source Control ............................................................................................. 66 7.6 Inspections ................................................................................................... 66 7.7 Compliance ................................................................................................... 69 Element 8. System Evaluation and Capacity Assurance Plan ....................... 70 8.1 Evaluation ..................................................................................................... 70 8.2 Design Criteria............................................................................................... 71 8.3 Capacity Enhancement Measures ................................................................. 71 8.4 Schedule ....................................................................................................... 72 Element 9. Monitoring, Measurement and Program Modifications ............... 75 9.1. Maintenance of Relevant Data ...................................................................... 75 9.3. Performance Data ......................................................................................... 76 9.4. Performance Monitoring and Program Modifications ..................................... 77 9.5 Sanitary Sewer Overflow Trends ................................................................... 77 Element 10. Program Audits ............................................................................... 80 Element 11. Communication Program ............................................................... 81 SEWER SYSTEM MANAGEMENT PLAN TABLE OF CONTENT Table of Tables Table I-1: Inventory of Sewer Lines By Size ................................................................... 2 Table 2-1: List of City Staff Responsible for SSMP ........................................................ 9 Table 2-2: Phone Numbers for SSO Responders ..................................................... 2-10 Table 3-1: Palo Alto Municipal Code Provisions Relevant to SSMP Implementation ... 12 Table 3-2: Utilities Rules and Regulations Relevant to SSMP Implementation ............ 13 Table 4-1: Minimum Cleaning Frequencies for Line Type ............................................ 18 Table 4-2: Five-Year Capital Improvement Program .................................................... 26 Table 4-3: Training Resources (Conferences, Seminars, and Courses) ...................... 27 Table 4-4: Training Resources (Materials) ................................................................... 27 Table 4-5: Tools and Equipment Inventory List ............................................................ 28 Table 5-1: Relevant Sections of City of Palo Alto Water, Gas and Wastewater Utility Standards, as of September 2013 .............................................................. 33 Table 6-1: Text/Email for Emergency Response Notification Team ............................. 36 Table 6-2: Schedule for Dispatching a Response Team .............................................. 37 Table 7-1: Sewer Use Ordinance Provisions for FOG Control ..................................... 65 Table 7-2: Historical Summary of FOG FSE Inspections & 2013 Goals ....................... 69 Table 9-1: Palo Alto Annual Performance Goals .......................................................... 76 Table 9-2: SSO Performance Indicators ....................................................................... 76 Table of Figures Figure 2-1: Organization Chart ....................................................................................... 6 Figure 4-1: City of Palo Alto Sewer System ................................................................. 17 Figure 4-2: City of Palo Alto Sewer Line Cleaning Frequencies .................................... 19 Figure 4-3: Sewer Cleaning Scheduling Flowchart....................................................... 21 Figure 4-4: City of Palo Alto Wastewater Utility Basin Map .......................................... 22 Figure 6-1: Process Flowchart for City Notification of Potential SSO ........................... 39 Figure 6-2: Regulatory Notification and Reporting Flowchart ....................................... 44 Figure 8-1: Proposed Pipeline Rehabilitation 2014-2018 ............................................. 73 Figure 8-2: Historical Pipeline Replacements 1986 to 2010 ......................................... 74 Figure 9-1: SSO Rate, 2008-2012 ................................................................................. 77 Figure 9-2: Percentage of Total Spilled Sewage Reaching Surface Water, 2008-2012 78 Figure 9-3: Percentage of SSOs Greater Than 100 Gallons, 2008-2012 ..................... 78 Figure 9-4: SSOs by Cause, 2008-2012 ...................................................................... 79 Figure 9-5: Median SSO Volume, 2008-2012 .............................................................. 79 SEWER SYSTEM MANAGEMENT PLAN TABLE OF CONTENT Appendices Appendix 4-1: City of Palo Alto Line Cleaning Work Order Form Appendix 4-2: Standard Measures of Observed Cleaning Results Appendix 4-3: City of Palo Alto Manhole Inspection Appendix 6-1: Raw Sewage Sign Appendix 6-2: Contaminated Water Sign Appendix 6-3: Watershed Protection Group Spill Sampling Procedures Appendix 6-4: SSO Investigative Checklist Appendix 6-5: Form WGWO_500 SSO Report Appendix 6-6: Form WGWO_501 Stoppage Report Appendix 6-7: Post SSO Debrief Form Appendix A: Sewer System Management Plan Audit Form Appendix B: Sewer System Management Plan Change Log SEWER SYSTEM MANAGEMENT PLAN ACRONYMS AND ABBREVIATION Definitions Acronyms and Abbreviation Definitions ASTM: American Society for Testing and Materials AWWA: American Water Works Association BAPPG: Bay Area Pollution Prevention Group BMPs: Best Management Practices CCTV: Closed Circuit Television City: City of Palo Alto CIP: Capital Improvement Plan CIWQS: California Integrated Water Quality System CPA: City of Palo Alto CSM: Customer Service Manager CWEA: California Water Environment Association DSI: Damage Severity Index ECD: Environmental Compliance Division EPS: Expanded Polystyrene ERNT: Emergency Response Notification Team FOG: Fats, Oil and Grease FSE: Food Service Establishment FTE: Full-time Equivalent FY: Fiscal Year (July 1 – June 30) GCD: Grease Control Device GIS: Geographical Information System GPS: Global Positioning System GWI: Ground Water Infiltration ICOMMM: A Sewer Maintenance Database I/I: Infiltration/Inflow I/R: Installer/Repairer LRO: Legally Responsible Official MGD: Million Gallons per Day (MGD) MRP: Monitoring and Reporting Program MSC: Municipal Service Center MSDS: Material Safety Data Sheet NOV: Notice of Violation OERP: Sanitary Sewer Overflow Emergency Response Plan OES: Office of Emergency Services O&M: Operations and Maintenance PAMC: Palo Alto Municipal Code PE: Polyethylene Pipe SEWER SYSTEM MANAGEMENT PLAN ACRONYMS AND ABBREVIATION Definitions PM: Preventative Maintenance PVC: Polyvinylchloride Pipe PWD: Public Works Department RWQCB: Regional Water Quality Control Board RWQCP: Palo Alto Regional Water Quality Control Plant SCADA: Supervisory Control and Data Acquisition SECAP: System Evaluation and Capacity Assurance Plan SDR: Standard Dimension Ratio SOP: Standard Operating Procedure SSMP: Sewer System Management Plan SSO: Sanitary Sewer Overflows SSS WDR: Statewide General Waste Discharge Requirements No. 2006-0003 for Sanitary Sewer Systems, dated May 2, 2006. SUO: Palo Alto Sewer Use Ordinance SWRCB: State Water Resources Control Board UCC: Utilities Communications Center UCM: Utilities Communication Manager VCP: Vitrified Clay Pipe WGW: Water, Gas and Wastewater SEWER SYSTEM MANAGEMENT PLAN INTRODUCTION 1 Introduction System Overview The City of Palo Alto (City) sanitary sewer system serves a population of approximately 66,363 in a 26 square mile service area. The City owns and operates approximately 216.9 miles of gravity wastewater collection system pipeline that ranges from 6 to 72 inches in diameter, 900 feet of ten inch diameter force main, approximately 3,494 manholes and one sewage lift station. The inventory of sewer lines by size is presented in the Table I-1 below. The City also owns and maintains the lower portion of approximately 21,990 lateral service connections that serve residents and businesses within the City limits. The upper service laterals, from the cleanout or property line, are owned and maintained by the individual private property owners. The City’s wastewater is treated at the Regional Water Quality Control Plant that is operated by the City of Palo Alto in partnership with the City of Mountain View, City of Los Altos, East Palo Alto Sanitary District, Town of Los Altos Hills and Stanford University. In addition to the City of Palo Alto’s collection system, wastewater is conveyed to the Plant from several sewage collection systems operated by and serving the Cities of Los Altos and Mountain View, the Town of Los Altos Hills, the East Palo Alto Sanitary District. Each of these municipalities, districts, and unincorporated areas of Stanford University campus are obligated by agreement or contract, to operate, maintain, and improve its collection system to ensure no adverse impacts to the Plant. The Cities of Mountain View and Los Altos entered into a Joint Sewer Agreement with the City of Palo Alto in 1968, with the remaining communities serving as sub-partners in other agreements. Each satellite collection system is responsible for an ongoing program of maintenance and capital improvements for sewer lines and pump stations within its respective jurisdiction in order to ensure adequate capacity and reliability of the collection system. The responsibilities include managing overflows, controlling inflow and infiltration (I&I) and implementing collection system maintenance. Each satellite collection system must ensure that its wastewater does not adversely impact the Discharger’s treatment plant. SEWER SYSTEM MANAGEMENT PLAN INTRODUCTION 2 Table I-1: Inventory of Sewer Lines By Size Pipe Diameter Length (LF) No. of Segments 4” 2,372 25 4.9” 8,629 29 5.4” 38,212 126 6” 359,020 1322 6.6” 19,467 60 7.6” 9,729 34 8” 379,036 1247 10” 63,275 226 12” 55,512 179 14” 10,247 34 15” 49,654 167 16” 5,345 18 18” 27,006 103 21” 13,936 48 24” 10,917 41 26” 570 2 27” 24,770 72 30” 15,328 35 33” 5,807 16 36” 15,328 39 39” 5,194 12 42” 7,545 24 54” 2,180 1 60” 536 1 72” 8,455 12 Unknown 7,165 43 Total 1,145,235 (216.9 miles) 3,916 SEWER SYSTEM MANAGEMENT PLAN INTRODUCTION 3 This Sewer System Management Plan (SSMP) describes the City of Palo Alto’s (City’s) wastewater collection system management activities. The purposes of these activities are to: 1. Maintain and improve the condition of the collection system infrastructure, 2. Control infiltration/inflow (I/I) and provide appropriate sewer capacity, and to 3. Minimize the number and impact of sanitary sewer overflows (SSOs) that occur. The State Water Resources Control Board (SWRCB) has issued statewide waste discharge requirements for sanitary sewer systems, which include requirements for development of an SSMP. The State Water Board requirements are outlined in Order No. 2006-0003-DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, dated May 2, 2006 (SSO WDR), and amended by Order No. 2013- 0058-EXEC, dated July 30, 2013. In addition, the City’s NPDES Permit, No. CA0037834 incorporates the requirements to comply with the SSO WDR by reference in the treatment plant permit to operate Order No. R2-2009-0032 that regulates the Palo Alto Regional Water Quality Control Plant and City of Palo Alto’s sewage collection system. This SSMP is organized by the SWRCB outline of elements; and contains quoted language taken from the SSO WDR and shown in the gray box at that beginning of each element. The SSO WDR uses the term “Enrollee” to mean each individual municipal wastewater agency that has completed and submitted the required application for coverage under the WDR (in this case, the Enrollee is the City of Palo Alto). The City’s waste discharger identification number (WDID) in the California Integrated Water Quality System (CIWQS) is 2SSO10164. Regulatory Requirements The City of Palo Alto’s SSMP contains 11 elements and is designed to meet the SSO WDR requirements and the City’s 2009 Treatment Plant NPDES Permit. The structure of this document follows the section numbering and nomenclature specified in the SSO WDR. In addition, the policies and procedures of this SSMP are consistent with the deliverables required pursuant to the two Notices of Violation issued by the RWQCB on September 30, 2011 and October 4, 2012. SEWER SYSTEM MANAGEMENT PLAN GOALS 4 Element 1. Goals SWRCB Waste Discharge Requirement: The goal of the Sewer System Management Plan (SSMP) is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur. In August 2006, the City of Palo Alto developed the SSMP goals based on the RWQCB’s order dated July 7, 2005. Revisions to this section were made in May 2009 and August 2013 to address the subsequent SSO WDR requirements, including the revised Monitoring and Reporting Program (MRP) effective September 9, 2013. The goals of the City of Palo Alto SSMP are to:  Properly manage, operate and maintain the wastewater collection system.  Develop and maintain design construction standards and specifications for the installation and repair of the collection system and its associated infrastructure.  Cost effectively minimize infiltration/inflow (I/I) and provide adequate system capacity to handle peak flows during a storm event.  Respond to sanitary sewer overflows quickly and mitigate the impact of the overflow to public and environmental health.  Implement a collection system maintenance program to minimize sanitary sewer overflows.  Provide regular training for WGW staff and contractors in collection system maintenance and operations and emergency response.  Provide Standard forms for various tracking/reporting compliance requirements. SEWER SYSTEM MANAGEMENT PLAN Organization 5 Element 2. Organization SWRCB Waste Discharge Requirement: The Sewer System Management Plan (SSMP) must identify: a. The name of the responsible or authorized representative as described in Section J of this Order. b. The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and c. The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)). 2.1. Organizational Structure An organization chart for the Utilities operation is shown in Figure 2-1. This organization shows the lines of authority for administrative and field staff who are involved with implementing the SSMP. Following Figure 2-1 are brief descriptions of the staff positions included on the organization chart. SEWER SYSTEM MANAGEMENT PLAN Organization 6 Figure 2-1: Organization Chart Utilities Project Coordinator Assistant Director, Utilities Operations MAINS MAINTENANCE Installer/Repairer CONSTRUCTION/ INSTALLATION LATERALS MAINTENANCE Installer/Repairer Assistant UTILITIES ENGINEERING/CIP Clerical Assistant Installer/Repairer (2) Installer/Repairer Assistant Installer/Repairer Lead Installer/Repairer Installer/Repairer Assistant Heavy Equipment Operator Maintenance Assistant Manager, Water, Gas Wastewater Engineering Business Analyst Director, City of Palo Alto Utilities Manager, Water Gas Wastewater Operations Wastewater Collections Supervisor Installer/Repairer Lead Utilities Compliance Manager Senior Wastewater Engineer UTILITIES Inspector PUBLIC WORKS - ENVIRONMENTAL SERVICES Industrial Waste Investigator Manager, Environmental Control Program Industrial Waste Inspectors Engineering Tech III Manager, Watershed Protection Manager Communications, (Utilities) SEWER SYSTEM MANAGEMENT PLAN Organization 7 Position Descriptions City staff responsible for implementing various aspects of the SSMP are as follows: City of Palo Alto Utilities Director Oversees the overall program, communicates with City Manager, provides reports to the City Council and designates Legally Responsible Official (LRO) to certify SSO reports. Assistant Director of Utilities Operations Oversees the program and communicates with the media. This classification can be designated as an LRO. Water Gas Wastewater Operations Manager Manages the program and reviews reports and certifies SSO’s. This position is currently the LRO for the City. Utilities Compliance Manager Supports the collection systems program through evaluation of service reliability inspections related to collection systems programs. Provides support and assistance with regulatory and environmental compliance. This classification can be designated as an LRO. Manager, Communications (Utilities) Disseminates urgent and pertinent information to the public in a timely manner. Utilities Supervisor: Manages field operation that includes sanitary sewer collection system. Responds to emergencies, investigates and reports SSOs and trains field personnel. Utilities Supervisor in charge of Wastewater Operations Manages field operations and maintenance activities for the sanitary sewer collection system, provides relevant information to agency management, prepares and implements contingency plans, leads emergency response, investigates and reports SSO’s, and trains field crews. This position has an account with the State Water Board online SSO database and submits SSO data that is ultimately reviewed and certified by the LRO. The State designates these persons as Data Submitters. This classification can be designated as an LRO. Water Gas Wastewater Leads Responds to after hour sewer overflow incidents. Oversees field operation, compiles and submits the 2-hour report. This position is a Data Submitter for the City. Water Gas Wastewater Engineering Manager Establishes policy, plans strategy, reviews the SSMP engineering related information, leads engineering staff, allocates resources, delegates responsibility and authorizes outside contractors to perform services for rehabilitation and new construction of wastewater improvements. SEWER SYSTEM MANAGEMENT PLAN Organization 8 Senior Wastewater Engineer Manages and administers the capital improvement program (CIP). Inspector Conducts inspections of construction projects including contract and CIP projects. Ensures that new and rehabilitated assets meet agency standards. Field Operation Crews Respond to SSOs. Perform preventive maintenance activities and mobilize and respond to notification of stoppages and SSO’s. Business Analyst Assist in wastewater collection system data analysis and report generation. This position is a Data Submitter for the City. Utilities Project Coordinator This position has an account with the State Water Board online SSO database and submits SSO data that is ultimately reviewed and certified by the LRO. This position is a Data Submitter for the City. Manager Watershed Protection Group Manages the development, implementation and administration of various environmental compliance and water pollution prevention programs for the Regional Water Quality Control Plant. Maintains and updates the City’s Sewer Use Ordinance. Manager, Environmental Control Program Administers the City’s FOG, Industrial Waste, and Storm Water Programs. ECD Industrial Waste Investigator Conducts inspections of industrial, commercial, and food service facilities. ECD Industrial Waste Inspector, Storm Water Investigates the illegal discharge of wastewater to the storm drains. ECD Industrial Waste Inspector, Sampling Collects samples and inspects discharge locations including creeks and grease removal devices. ECD Engineering Tech III Inspects food service facilities. SEWER SYSTEM MANAGEMENT PLAN Organization 9 2.2. Responsibility for SSMP Management, Administration and Maintenance The City’s Utilities Director has the ultimate responsibility for management, administration and maintenance of all elements of the City’s SSMP. The responsibility for day-to-day implementation and maintenance of each of the City’s SSMP elements has been delegated to City staff. Table 2-1 lists the City staff involved with developing, implementing, and maintaining the City’s SSMP, along with their job titles and contact information. Table 2-1: List of City Staff Responsible for SSMP SSMP Element Responsible City Official Phone E-Mail Element 1 - Goals Valerie Fong, Utilities Director (650) 329-2277 valerie.fong@cityofpaloalto.org Element 2 - Organization Javad Ghaffari, Water Gas Wastewater Operations Manager (650) 496-6932 javad.ghaffari@cityofpaloalto.org Element 3- Legal Authority Kristen Struve, Watershed Program Manager (650) 329-2421 kristen.sturve@cityofpaloalto.org Element 4- Operation and Maintenance Rui Silva, Acting Water Gas Wastewater Operations Supervisor (650) 496-6917 @cityofpaloalto.org Element 5- Design and Performance Standard Ed Wu, Water Gas Wastewater Managing Engineer (650) 556 4512 edward.wu@cityofpaloalto.org Element 6- Sanitary Sewer Overflow Emergency Response Plan Frank Alvarado, Water Gas Wastewater Operations Supervisor (650) 496-6917 frank.alvarado@cityofpaloalto.org Element 7- Fat, Oils and Grease Program Kristen Struve, Watershed Program Manager (650) 329-2421 kristen.sturve@cityofpaloalto.org Element 8- System Evaluation and Capacity Management Ed Wu, Water Gas Wastewater Managing Engineer (650) 556 4512 edward.wu@cityofpaloalto.org Element 9- Monitoring, Measurement, and Program Modifications Javad Ghaffari, Water Gas Wastewater Operations Manager (650) 496-6932 javad.ghaffari@cityofpaloalto.org Element 10- Program Audits Javad Ghaffari, Water Gas Wastewater Operations Manager (650) 496-6932 javad.ghaffari@cityofpaloalto.org Element 11- Communication Program Utilities Communication Manager, Debbie Katz (650) 329-2656 debbie.Katz@cityofpaloalto.org SEWER SYSTEM MANAGEMENT PLAN Organization 10 2.2. Chain-of-Communication for Reporting and Responding to SSOs In response to an SSO event, Water Gas Wastewater immediately implements its Sanitary Sewer Overflow Emergency Response Plan (OERP), discussed in detail in Element 6. The OERP provides direction for the immediate verbal and written notification of City staff and OES. The initial notification of a blockage or SSO from the public is through the City’s 24-hour Dispatch Center. SSO-related calls received by other City departments are routed to the Dispatch Center for proper documentation and tracking. The Dispatch Center is responsible for routing the calls to the Emergency Response Notification Team. SSO’s observed by City Utilities Staff in the course of their normal duties are also reported immediately to the Dispatch Center and the WGW Operations Office Staff, if feasible. During the response time, the dispatcher is in communication with the responding team to ensure each call is being routed to the appropriate supervisor or other supporting team. The Dispatch Center records communications between the callers, the responders and any other supporting team that is being dispatched to the SSO scene. Important phone numbers for City staff involved in SSO response are shown on Table 2-2. Table 2-2: Phone Numbers for SSO Responders Responsible Party Name Phone Number Police Department (650) 329-2413 24 hr Dispatch Center (650) 329-2579 Water Gas Wastewater Operations Office Administrative Staff (650) 496-6982 Acting Water Gas Wastewater Operations Supervisor Rui Silva (650) 496-6917 Legally Responsible Official (LRO) Javad Ghaffari (650) 496-6932 Data Submitters Frank Alvarado Alicia Easton Rui Silva (650) 444-1268 (650) 444-5444 (650) 444-5448 Utilities Director Valerie Fong (650) 329-2277 SEWER SYSTEM MANAGEMENT PLAN Legal Authority 11 Element 3. Legal Authority SWRCB Waste Discharge Requirement: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: a. Prevent illicit discharges into its sanitary sewer system (examples may include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); b. Require that sewers and connections be properly designed and constructed; c. Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; d. Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and e. Enforce any violation of its sewer ordinances. 3.1. Legal Authority The Palo Alto City Council has the power to enact ordinances and other legally binding instruments to regulate usage and prevent discharges to the sewer, including but not limited to fats, oils, grease and debris that may cause blockages. The City has approved and adopted the Sewer Use Ordinance (Palo Alto Municipal Code, PAMC, Title 16, Chapter 16.09), the Utilities Rules and Regulations, and the Utility Standards to govern the collection, maintenance, and construction of the wastewater facilities within the City. In addition, the City has entered into several agreements with its partner agencies to the RWQCP that obligates those agencies to comply with both City requirements and the WDR and NPDES permit. The specific purpose of the City’s Sewer Use Ordinance is to prevent the discharge of any pollutant into the sewer system, the storm drain system, or surface waters, which would: 1. Obstruct or damage the collection system; 2. interfere with, inhibit or disrupt the Palo Alto Regional Water Quality Control Plant or its treatment processes; 3. pass through the treatment system and contribute to violations of the regulatory requirements placed upon the plant; or 4. result in or threaten harm to or deterioration of human health or the environment. The Utilities Rules and Regulations, approved and adopted by resolution of the City of Palo Alto City Council, govern the business operation of the City’s utilities, including access, maintenance and inspection of City-owned laterals. The Utility Standards govern the requirements for proper design, construction, and maintenance of water, gas, and wastewater utility facilities and connections within the City of Palo Alto. SSMP Element 5 contains greater detail regarding the Utility Standards governing the design and construction of sanitary sewer systems. SEWER SYSTEM MANAGEMENT PLAN Legal Authority 12 Enforcement provisions are found in the Palo Alto Municipal Code (PAMC). Violations of the PAMC can be addressed through criminal, judicial, administrative, and/or injunctive action. The City may assess monetary fines as well. 3.2. Sewer Use Ordinance (Relevant to SSMP) Reference: http://www.amlegal.com/nxt/gateway.dll/California/paloalto_ca/paloaltomunicipalcode?f= templates$fn=default.htm$3.0$vid=amlegal:paloalto_ca Table 3-1 contains a summary of pertinent Sewer Use Ordinance provisions relevant to SSMP implementation. Note that this summary is provided for convenience only; users should consult with the Utilities Compliance Manager or the City Clerk’s Office to confirm that they are using the most recent version of the City’s Sewer Use Ordinance. Table 3-1: Palo Alto Municipal Code Provisions Relevant to SSMP Implementation Provision Palo Alto Municipal Code Reference Sewer Use Ordinance Purpose 16.09.005 Limitations on Point of Discharge 16.09.030 Prohibitions 16.09.035 Standards 16.09.040 Grease Disposal Prohibited 16.09.050 Unpolluted Water 16.09.055 Food Service Establishments 16.09.075 Industrial Waste Discharge Permit 16.09.080 Storm Drains – Prohibited Discharges 16.09.165 Requirements for Construction Operations 16.09.170 Root and Pest Control Chemicals 16.09.210 Enforcement – Criminal Penalties 16.09.225 Enforcement – Warning 16.09.240 Enforcement – Notice of Non Compliance 16.09.245 Enforcement – Administrative Compliance Order 16.09.250 Enforcement – Administrative Citation 16.09.260 Enforcement – Administrative Civil Penalties 16.09.265 Enforcement – Judicial Civil Penalties 16.09.270 Damage to Facilities 16.09.275 City Right to Terminate Discharge 16.09.280 SEWER SYSTEM MANAGEMENT PLAN Legal Authority 13 Section 16.08.010 of the PAMC adopts and incorporates the California Plumbing Code, 2010 Edition. 3.3. Utilities Rules and Regulations Reference: http://www.cityofpaloalto.org/gov/depts/utl/about/rules.asp Table 3-2 contains a summary of pertinent Utilities Rules and Regulations relevant to SSMP implementation. Consult the link above for the most recent versions of the Utilities Rules and Regulations. Table 3-2: Utilities Rules and Regulations Relevant to SSMP Implementation Rule/Regulation Reference Adoption of Rules RR01 Definitions and Abbreviations RR02 Description of Utility Service RR03 Application for Service RR04 Disconnection, Restoration and Termination of Service RR09 Billing, Adjustment and Payment of Bills RR10 Line Extensions RR16 Utility Service Connections and Facilities on Customers’ Premises RR18 Special Wastewater Utility Regulations RR23 3.4 Agreements with Other Agencies The Regional Water Quality Control Plant administers and manages an agreement with each of the partner agencies: City of Mountain View, City of Los Altos, East Palo Alto Sanitary District, Town of Los Altos Hills and Stanford University. Provisions in the 2005 Partners Agreement requires that the agencies adopt companion ordinances and regulations to assure no upset or damaging conditions will affect the RWQCP in the partner wastewater discharges. The City and partner agencies meet and discuss various issues on a regular basis. Each partner agency is responsible for its own collection operations maintenance and regulatory compliance. SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 14 Element 4. Operation and Maintenance Program SWRCB Waste Discharge Requirement: The Sewer System Management Plan (SSMP) must include those elements listed below that are appropriate and applicable to the Enrollee’s system: a. Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities; b. Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; c. Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; d. Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and e. Provide equipment and replacement part inventories, including identification of critical replacement parts. 4.1. Sanitary Sewer System Mapping 4.1.1. Mapping The City of Palo Alto uses Geographic Information System (GIS) technology to create, maintain, and manage maps and data sets associated with its wastewater collection system facilities, storm drainage facilities, and force mains. Location, pipe and manhole inventory data including length, diameter, material, rim/invert elevations, street address, and other information are maintained. Since 1995 the Utilities Wastewater Engineering staff has maintained and utilized the City’s GIS system for the City collection system. Hardcopies of maps of the system are maintained in all service vehicles assigned to wastewater operations, offices, and in the WGW operation center. Hard copy maps are in the form of a 200-scale map book, which are in sizes of 11”x17” and 24”x16”. Updates to Existing Drawings Field crews use hard copy maps that are maintained by the Utilities Wastewater Engineering staff. Corrections are made to maps in the GIS system by Engineering staff when requested by the field staff. Hard copy versions of the full SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 15 map books are provided to the Wastewater collection section by Engineering every 18 months to 2 years. Interim changes on individual pages can be downloaded from the GIS system and given to collectiion system personnel prior to the distritbution of full map books as stated above. Proposed corrections identified by field crews are delivered by electronic service orders called “SOGEN” to the Utilities Wastewater Engineering staff as field staff discovers corrections. Engineering staff makes map revisions weekly based on these orders. Storm Drains Storm drains are also shown on a GIS-based map and can be viewed by wastewater operations staff. The City Public Works Engineering staff is responsible for maintaining the storm drain map. The storm drain GIS is equipped with a tool called “FLO” that can electronically trace the location of any overflow from the source to downstream locations, including storm drains, lift station, or creeks. In addition to the GIS map, a hard copy of the City’s storm drain system map is maintained in the WGW operation center and all service vehicles assigned to the wastewater collections operation. The system map can be used to determine the routing of SSOs, in order to potentially block storm drains and contain the volume of overflows before they reach waters. 4.1.2. New Improvement Plan Drawings Upon acceptance by the City Council of all new and dedicated infrastructure, record drawings are prepared by the Engineering Division for inclusion in the GIS and sewer maps. A copy of record drawings are scanned for map updates, catalogued, and inserted into the GIS system upon installation of newly constructed and dedicated sewer mains, storm drains, and associated facilities. Drawings are submitted in both hard copy and electronic format. A scanned copy of record drawings from contractors and developers is provided to the Wastewater Collection staff so they have a record of improvements and facilities on hand prior to the publication and receipt of updated system maps. The hardcopies of records are maintained in the WGW operation center. As part of each rehabilitation and replacement project, contractors provide GPS data for sewer colleciton facilities like cleanouts, lateral connection locations, and manholes. Engineering uses this information in its updates of the GIS and wastewater collection system facilities. 4.1.3. Future Mapping Efforts The collections systems and engineering staffs meet on a monthly basis to discuss issues related to the collection system affecting both Divisions. It is recommended that the agenda for these meetings include regular discussions of mapping needs and status of updates. SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 16 Addtionally, the Utilities Maintenance Division will be exploring the use and incorporation of electronic mapping and work order computer capability for all field vehicles in the near term. A change to this type of data management and electronic availability would provide the most up-to-date mapping and data for the field crews as these computer capabilities would allow for the daily updating of all changes made to maps and infrastructure data and a much more timely sharing of information with all collection system crews and would assure accurate information as the crews procede with field operations. This change would also allow the crews to electronically manage all work orders and reduce the time and effort to manage the hard copy information now used by the crews. 4.2. Preventive Operation and Maintenance The City’s wastewater collection system Operation and Maintenance Program includes proactive, preventive, and corrective maintenance of gravity sewers, and regular inspection and preventive maintenance of the lift station and force main. The details of the City’s O&M programs are described in sections 4.2 through 4.3. Figure 4-1 provides a map of the City’s sewer system service area including the Partner Agency service areas from the 2004 Wastewater Collection System Master Plan. 4.2.1. Staffing The City has twelve operation and maintenance field (O&M) employees dedicated to wastewater collection operations and maintenance. The 12 O&M field employees consist of the following positions: 4 Installer/Repairers (I/R) 3 I/R Assistants 2 I/R Leads 1 Utilities Supervisor 1 Maintenance Assistant (MA) 1 Heavy Equipment Operator (HEO) Other wastewater collection staff that support O&M include the Water Gas Wastewater Operations Manager, Wastewater Operations Supervisor, Assistant Director, Wastewater Project Coordinator, Business Analyst, Administrative Associate, Utilities Project Coordinator, Utilities Communications Manager and a Clerical Assistant. SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 17 Figure 4-1: City of Palo Alto Sewer System SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 18 4.2.1. Gravity Sewers The City is committed to proactively cleaning its entire collection system on a frequency of at least every 36 months with the exception of trunk lines (lines greater than 15 inches) and certain lines located in easements. Table 4-1 shows the cleaning frequencies for the various categories of lines. Pipes with historical maintenance issues like heavy FOG deposition, “hotspot” or high frequency lines, are cleaned on a preventive maintenance schedule every 3 or 6 months. The City collects and analyzes maintenance and other condition assessment data during its proactive and preventive cleaning of lines. The cleaning frequency of hotspot lines may vary and be increased seasonally, during holiday periods for example, in areas with heavy FOG deposits. In the future the frequency of sewer cleaning may be adjusted to optimize the sewer cleaning efforts based upon cleaning results as measured by the observed results in Appendix 4-2 and condition assessment by CCTV. Table 4-1: Minimum Cleaning Frequencies for Line Type Line Type Minimum Cleaning Frequency (months) Hot Spot Lines 3 - 6 Easement Lines 36 Trunk Lines (lines greater than 15 inches) 60 Siphons 36 All Other Lines 36 Figure 4-2 provides a map of the City’s sewer system and cleaning frequencies. The City uses its own staff to perform all cleaning of City collection systemlines. Gravity sewer maintenance is currently scheduled using a computerized maintenance management system called ICOMM. Maintenance activities and cleaning results are recorded in ICOMM for each segment of pipe cleaned. Work orders generated from the ICOMM system are used for the scheduling of cleaning of “Hotspot” or high frequency sewers as well as for the system-wide cleaning of all other pipes and siphons. A paper-based work order system is used to record completed work as well as work scheduling. City field staff delivers hard copies of completed work orders to Supervisors at the end of each working day. The City’s work order form used for dispatching work and recording completed work is shown in Appendix 4-1. SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 19 Figure 4-2: City of Palo Alto Sewer Line Cleaning Frequencies SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 20 An important aspect of the City’s sewer cleaning program is the recording of cleaning results for each manhole-to-manhole pipe segment using code-based standard results in the Standard Measures of Observed Results attached in Appendix 4-2. The results provide a basis for the Utilities Supervisor to modify the frequency or method of cleaning for that pipe segment to reflect current field conditions. Follow-up video inspections and/or repairs are requested as needed by the Utilities Supervisor to assure quality of the cleaning and for training of City employees. This process is shown in Figure 4-3. The City is currently beginning a process to define the cleaning and maintenance requirements of all system siphons that have in the past not had regular maintenance on these line segments. This program will evaluate required equipment, porocedures, frequency of evaluation and cleaning and the possible use of contractors to conduct this work when required Cleaning is presently performed on a basin based approach utilizing fourteen (14) basins defined in the City’s GIS. Basins are geographically located to reduce travel time to the basin and maximize crew productivity once work in the basin is initiated. Figure 4-4 contains the current Wastewater Utility Basin Map. All lines in a basin, except hot spot lines, are cleaned prior to moving to the next basin. Work orders are prepared in “routes” which include about 3,500 to 5,000 linear feet of cleaning, and are provided to field crews at the start of each day. There is usually one crew working on line cleaning daily, but sometimes there are two crews working on cleaning, depending upon work load priorities and projects. Most cleaning is accomplished by hydroflushing sewer lines, using a combination high velocity jetter/vacuum truck. The City has two of these units, both of which are anticipated to be replaced during the Summer of 2014 with similar units. A rodding machine is also used on occasions in lines that may require saws to remove roots or to break large stoppages. The City monitors technology changes in sewer cleaning tools to identify potential additions to the standard array of tools available to City collection crews. New technology will be piloted by crews to determine effectiveness of the tools to support City cleaning practices. SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 21 Figure 4-3: Sewer Cleaning Scheduling Flowchart Clean Sewer Report Results Review Results and History: Prior Results Prior Frequency Prior SSOs Corrective Actions CCTV Inspect FOG Control Maint. Access Root Control Chemical Repair Rehabilitate Replace Action Needed? Decide Frequency and Method Complete Action No Set Initial Frequency and Method Continue Scheduled Maintenance until Corrective Action completeYes And SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 22 Figure 4-4: City of Palo Alto Wastewater Utility Basin Map Fuel Island San Francisquito Creek San Francisquito Creek Buckeye Creek Los Trancos Creek Los Trancos Creek Adobe Creek Adobe Creek Matadero Creek Charleston Slough Matadero Creek San Francisquito Creek San Francisquito Creek San Francisquito Creek Matadero Creek Barron Creek Barron Creek Barron Creek Adobe CreekAdobe Creek Adobe Creek Adobe CreekAdobe Creek Adobe Creek Adobe Creek Adobe Creek FootbridgeFootbridge Foothill Lift Station #1 S a n A ntonio Rd 280 R oa d d e l a s P u l g a s S and Hill Road 2 8 0 J u n i pero Se r r a B o u l eva rd Page Mill R o a d Arastradero Road E l C a m i n o R e a l S a n A n t o n i o A v e n u e Charleston Road G 5 M o n t e M oo dy Road A l ta m o n t R o a d O r e g o n E x p r e s s w a y M i ddl e f i e l d RoadUniversity Avenue B a y s h o r e F r e e w a y 101 A l m a S t r e e t El Camino Real A l p in e R o ad F o o t h i l l E x p r essway H i g h w a y 2 8 0 Road U niversity A ve. L o s Tra n c o s R o a d Hillview East Bayshore West Bayshore F abian Central E El Monte Road Sand Hill Road Road Mill Page Embarcadero Road Bay pr essway Willow B 1 0B09 B 0 1 B 1 4 C 0 2 B 0 7 C 0 1 M V A 0 2 A 0 3 B 0 5B04 B 0 3A01 B 0 8 B 0 6 B 1 1 B 1 2 B 1 3 B 1 7 B 1 6 L A H B 0 2 T A 0 5A05 A 0 4 B 1 5 This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. 0'3800' City of Palo AltoWastewater Utility Basin Map CITY OF PALO A L TO INCORPORATED C ALIFORNIA P a l o A l t oT h e C i t y o f APRIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2013 City of Palo Altossantos, 2013-09-18 12:08:05 (\\cc-maps\gis$\gis\admin\Personal\ssantos.mdb) SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 23 CCTV Inspection The City used contractors to perform closed circuit television (CCTV) inspection of more than 95% of the collection system between July 2005 and November 2006. All line segments or “assets” were rated according to a standardized defect coding system, given a damage severity index (DSI), and catalogued in ICOMMM. The data obtained from these inspections and the ratings are used to assist in the prioritization of the City’s sewer rehabilitation and replacement program, as well as the identification of hotspot lines. Current CCTV inspections are performed by City staff via the use of a CCTV van equipped with a camera, a computer, and software (Pic-Ax) that enables video results of lines to be downloaded and maintained in the ICOMMM system. Small, portable cameras are also available for use in small diameter lines/laterals and special cases where the van system is cumbersome. Chemical Root and Grease Control Lines with a history or record of significant root intrusion, or in areas that are not readily accessible such as parks or easements, may be treated with chemicals to control root growth, on an as needed basis. City staff occasionally applies commonly used chemicals for this purpose as well as grease emulsifying agents to assist with FOG control. The City is exploring the possibility of expanding the chemical root control program utilizing City staff in the future. Manhole Inspection The City will assess the condition of the manholes and other structures using City field crews and visual inspection methods during its system-wide sewer cleaning. A sample manhole inspection form for use in collecting the condition data is included as Appendix 4-3. QA/QC The City’s Lead Installer/Repairers (I/R) provide feedback to line cleaning crews on the quality of their cleaning on approximately 2% of the footage of cleaning performed. Formal QA/QC consists of performing CCTV inspection of selected lines within 2 weeks of their cleaning by crews. The Lead I/R provides feedback to cleaning crews to support modification of cleaning processes, practices, techniques, and tool use to improve line cleaning quality. Feedback is generally given in staff meetings and in one-on-one meetings with employees. Lower Laterals/Cross-bore Program The City has responsibility for lower laterals as well as main line sewers, and initiated an aggressive lateral inspection program (“cross-bore” program) in late 2011 to determine whether there were structural and maintenance issues present in laterals resulting from gas or water service lateral construction. Findings and results from this program have triggered the replacement of hundreds of lower laterals (about 300-400 per year) and helped to prioritize the future replacement of others. The City contracts for this work, which includes cleaning and CCTV inspection of all lower laterals, and supplies two staff members to assist the contractor. This group also serves as the first responders to collection system SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 24 service calls, which minimizes response time to calls and prevents taking other staff away from cleaning, assessment, and repair work. It is anticipated that this program will be completed in the summer of 2014. 4.2.2. Lift Stations The City operates and maintains one lift station. Collections Division staff perform routine operational checks of the station twice a week and the wet well is cleaned quarterly. Preventive maintenance for mechanical and electrical equipment is done annually by Utilities Maintenance. The station has an audible alarm and is connected through a SCADA system to the Utilities Dispatch Center. The station serves approximately 25 homes and a portable generator is available in the event of power outages. 4.2.3. Force Mains The City has one ten (10) inch diameter discharge force main of 900 linear feet that serves the lift station, in Foothill Park. (A force main moves wastewater under pressure by using pumps or compressors located in lift stations. They carry wastewater from lower to higher elevation).The City performs annual inspections of the force main points of discharge for visible signs of corrosion or material degradation. City staff will be initiating annual above ground visual inspections of the force main aligment for signs of problems or leakage from the force main in the coming year. 4.3 Sewer Overflow Alternative Program (SOAP) To prevent recurring SSOs, the City developed and has implemented a Sewer Overflow Alternative Program (SOAP). The program requires a follow-up review of each mainline and lower lateral SSO no later than one year after the SSO. This review is scheduled (through ICOMM) for 11 months following the SSO event. The review involves a CCTV inspection of the line or lateral in which the SSO occurred to identify maintenance requirements or need for additional repairs or replacement. Adjacent laterals may also be evaluated during inspections of lower lateral overflow locations. Many lower laterals are replaced as a result of this program. Lines and laterals that are not replaced or repaired within three years and have not experienced additional SSOs, are removed from the SOAP program. The program currently includes approximately 450 line segments and lower lateral locations. 4.4 Rehabilitation and Replacement Plan Since 1988, the City has had an ongoing Capital improvement Program (CIP) to rehabilitate and replace its sewer infrastructure. Approximately 25,000 to 30,000 feet of sewer mains are addressed each year. To date, approximately 65 miles of sewer mains have been rehabilitated or replaced, primarily by pipe bursting with high-density SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 25 polyethylene (HDPE) pipe. Since 2005, the sewer rehabilitation projects have also included replacement of the associated lower laterals. Areas of the system are targeted for rehabilitation based on the results of the 2005-06 CCTV inspection work and review of SSO, line cleaning maintenance records, and SOAP program inspections. In addition, sewers may also be replaced in selected “targeted work zones” where City Public Works has planned pavement rehabilitation and improvement work scheduled. The sewer rehabilitation CIP is overseen by the Utilities Engineering Division. Other minor sewer main repair work is conducted on an as-needed basis by Utilities Operations to address sewer maintenance or structural problems identified through regular maintenance or CCTV inspection activities. 4.4.1. Gravity Sewers The City’s Rehabilitation and Replacement Program is driven by the condition of its sewer system assets as described above. In addition to main replacement, lower lateral replacements are done in response to maintenance problems, follow-up to SSO events as part of the SOAP program, and upon discovery of problems with the cross-bore program. Lateral repairs and replacements are performed by City staff as well as contractors, and approximately 400 laterals are replaced annually in addition to those replaced as part of main line replacement projects. Similar to main lines, lower laterals are generally replaced by pipe bursting with HDPE pipe. 4.4.2. Lift Station The annual inspections perfomed on the lift station serve as a basis for the preparation of a deficiencies list to be considered for inclusion in the City Capital Improvement Program. 4.4.3. Capital Improvement Program The sewer system rehabilitation and replacement projects are included in the City’s Five Year Capital Improvement Program (CIP). The annual expenditures for the City’s CIP, which totals an average of $3 million to $4 million annually for wastewater collection system rehabilitation and replacement, are shown by program in Table 4-2. SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 26 Table 4-2: Five-Year Capital Improvement Program Program FY 14 FY 15 FY 16 FY 17 FY 18 TOTAL New Manholes/ Replacement $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Pipeline Rehabilitation /Replacement $3,310,000* $3,320,00 0 $3,420,000 $3,523,000 $3,620,000 $14,193,000 System Improvements $218,000 $225,000 $232,000 $239,000 $246,000 $1,160,000 Fusion and General Equipment/Tools $0 $52,000 $0 $53,000 $0 $105,000 TOTAL $3,628,000* $3,697,00 0 $3,752,000 $3,915,000 $3,966,000 $15,958,000 Includes $3 million budgeted in FY 2013and carried over to FY 2014 for construction of Wastewater Rehabilitation / Augmentation Project 25. The funds that support the Capital Improvement Program come from the City’s Sewer Fund. The Sewer Fund is an enterprise fund that includes annual sewer service charges, connection fees and interest. Additional funding from the Utilities Operations operations and maintenance budget is made available for emergency repairs and lateral replacement, which is administered by Utility Operations. 4.5. Training Program The City has a revised training plan that was completed in June 2013 that includes training for City-specific issues, such as operation of its key pieces of equipment, as well as general safety and operational issues, the SSMP and Operation Emergency Response Plan (OERP) and SSO response procedures. The City uses both contracted and in-house training services and requires training or certification of conformance of training of contractors on its OERP and SSO response procedures. 4.5.1. City Staff The City uses a combination of in-house classes, on-the-job training, conferences, seminars, and other training opportunities to provide technical training for its wastewater collection system staff. Vendors provide training for new tools or equipment. A portion of bi-weekly tailgate meetings are dedicated to training on various wastewatwer topics. These short meetings prior to the start of SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 27 the day’s field work provide the opportunity for quick discussions of short topics related to specific collection system operations issues. The sources of technical training and training materials for the City’s wastewater collection staff are listed in Table 4-3 and Table 4-4. Table 4-3: Training Resources (Conferences, Seminars, and Courses) Sponsor Event Timeframe References California Water Environment Association (CWEA) State Conference April www.cwea.org Northern Regional Safety Conference September Santa Clara Valley Section Meetings & collections training events & classes Monthly CWEA - San Francisco Bay Area section Meetings and collections training events & classes Monthly www.cwea.org Bay Area Clean Water Association (BACWA) Collection Systems Committee Collection System Committee meetings Monthly www.bacwa.org Table 4-4: Training Resources (Materials) Sponsor Materials Reference California State University, Sacramento Videos, manuals, home study courses www.owp.csus.edu Other potential sources of training include the Water Environment Federation specialty conferences on collection system operations, webinars and publications that support sewer system education and training including the City’s risk management and insurance program pools that provide specific risk based training for claims and risk reduction City staff receives annual training on the following topics: volume estimation, storm water pollution prevention, confined space entry, biological and chemical hazards, VacCon safety, underground construction, gas detector use, application of overflow control materials, back injury prevention, overflow reporting and field documentation, and the content and procedures of the SSMP. In addition, the City provides free training and seminars on various professional development topics inclduing computer applications, writing, and communication skills. Individual training records are documented and maintained by the City’s Department of Human Resources. 4.5.2. Contractors Working on City Sewer Projects SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 28 The City requires contractors working on its wastewater collection system to have been trained on the City’s Sanitary Sewer Overflow Emergency Response Plan or have demonstrated they they have been trained on an equivalent emergency response plan of their own. In addition, all City projects that may impact City collection system lines or facilities, require that the emergency procedures be discussed regularly, and especially at the pre-construction conference at the start of a project. 4.6. Equipment and Parts Inventory A summary of major tools and equipment used by staff to maintain the City’s collection system is shown in Table 4-5. The smaller tools are kept inside the service vehicles and are easily accessible to field staff. The larger tools and equipment are housed inside the City’s Municipal Service Center (MSC). The City also operates a General Store that maintains spare parts and critical operational items used by field crews. Access outside of regular working hours is limited to supervisory and senior management staff. Vehicles are housed at the City Maintenance Yard as are bypass pumps, hoses, and other items to assist in containing and mitigating SSOs. Table 4-5: Tools and Equipment Inventory List Item Number Comments Flush Truck (VacCon) 2 Rodding Truck 1 Service Vehicles 3 Emergency Trailer 1 Standby Van 1 Shoring Trailer 1 Used for deep trenches Dump Truck 5 yard 2 Dump Truck 10 yard 1 Backhoe 1 Video Van 1 Televising capability from 6”-24” Video Camera 2 Used for laterals 6” Pump 1 MSC 2” Pump 2 MSC 11/2” Pump 1 MSC Generators 3 MSC Snake Machine 2 Standby vehicle Smoke Machine 1 MSC Spill Control Rubber Dam 10 Placed inside service vans and sewer vehicles Spill Control Rubber Matt 10 Placed inside service vans and sewer vehicles Gas Detector 4 SEWER SYSTEM MANAGEMENT PLAN Appendices to Element 4 29 Appendices to Element 4 Operation and Maintenance Program Appendix 4-1: City of Palo Alto Line Cleaning Work Order Form Appendix 4-2: Standard Measures of Observed Cleaning Results Appendix 4-3: City of Palo Alto Manhole Inspection SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 30 Appendix 4-1 SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 31 Appendix 4-2 Standard Measures of Observed Results The standard measures of observed “results” for the cleaning of small diameter a (six- and eight-inch) sewers are: Category None Low Medium High Debris/Grit Code: CL No observable debris or grit Code: DL Minor amount of debris 15 minutes or less to clean 1 pass Code: DM Less than 5 gallons of debris 15-30 minutes to clean 2-3 passes required Requires cleaning twice or less per year Only fine grit Code: DH More than 5 gallons of debris More than 30 minutes to clean More than 4 passes required Requires cleaning four times per year Operator concern for future stoppage Grease Code: CL No observable grease Code: GL Minor amounts of grease 15 minutes or less to clean 1pass Code: GM Small chunks/no “logs" 15-30 minutes to clean 2-3 passes required Requires cleaning twice or less per year Code: GH Big chunks/"logs” More than 30 minutes to clean More than 4 passes required Operator concern for future stoppage Roots Code: CL No observable roots Code: RL Minor amounts of roots 15 minutes or less to clean 1 pass Code: RM Thin/stringy roots present No large “clumps” 15-30 minutes to clean 2-3 passes required Code: RH Thick roots present Large “clumps" More than 30 minutes to clean More than 4 passes required Operator concern for future stoppage Other Code: CL No observable materials Code: OL Specify material Minor amounts of material Code: OM Specify material Less than 5 gallons of material Code: OH Specify material More than 5 gallons of material Operator concern for future stoppage Footnote: (a) Times shown are for typical manhole to manhole distance of 250 feet. Longer runs will require longer cleaning times. Judgment will need to be applied by the field crews for varying lengths and pipe diameters. Appendix 4-2 SEWER SYSTEM MANAGEMENT PLAN Operation and Maintenance Program 32 Appendix 4-3 SEWER SYSTEM MANAGEMENT PLAN Design and Performance Provisions 32 Element 5. Design and Performance Provisions SWRCB Waste Discharge Requirement: a. Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and b. Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects. 5.1. Design and Construction Standards for Installation, Rehabilitation and Repair The City has standard specifications for installation, rehabilitation and repair of facilities. The City of Palo Alto Water, Gas, and Wastewater Utility Standards, updated in 2013, include standard detail design criteria, products, installation procedures and testing for wastewater facilities. The City’s Utility Standards incorporate, by reference, other City department standards and drawings including Public Works and Traffic, technical association standards (i.e. ASTM, AASHTO, AWWA), and CALTRANS standards. The 2013 Utility Standards are posted on the City website: http://www.cityofpaloalto.org/civicax/filebank/documents/34287 A summary of the 2013 City of Palo Alto Water, Gas, and Wastewater Utility Standard Sections, relevant to SSMP implementation and collection system design and rehabilitation are included in Table 5-1. As these Utility Standards are periodically updated, please note that this summary is provided for convenience only. Consult the website listed above for the most current version of the Utility Standards. SEWER SYSTEM MANAGEMENT PLAN Design and Performance Provisions 33 Table 5-1: Relevant Sections of City of Palo Alto Water, Gas and Wastewater Utility Standards, as of September 2013 Section Title Section Number Excavation, Backfill, and Restoration 02200 Polyethylene Pipe Installation for Water, Gas and Wastewater 02300 Wastewater Design Standards 02730 Sanitary Sewer Lateral 02734 Polyethylene Sewer Pipe 02735 Cured-in-Place (CIPP) Lining of Sanitary Sewers 02736 Precast Concrete Manholes 02738 Cleaning and Video Inspection of Sewer Pipes 02739 Wastewater Standard Details Appendix D 5.2. Procedures and Standards for Inspection Testing, Rehabilitation and Repair Inspection, testing and repair standards are included in the appropriate Section of the Utility Standards related to the pipe material described above. All new construction plans are required to be prepared by a registered civil engineer and submitted to the City for review and approval prior to construction. The City has five full time inspectors to monitor the construction of CIP projects and customer service installations to ensure compliance with the City’s specifications. All City and private projects must tested according to the requirements outlined in the specifications prior to consideration for City acceptance for maintenance. In addition, record drawings of all final project elements must be submitted and approved by Utilities Engineering prior to final acceptance of any project on City infrastructure. 34 Element 6. Sanitary Sewer Overflow Emergency Response Plan SWRCB Waste Discharge Requirement: Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: a. Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; b. A program to ensure an appropriate response to all overflows; c. Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The Sewer System Management Plan (SSMP) should identify the officials who will receive immediate notification; d. Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; e. Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and f. A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. The components of the City’s Sanitary Sewer Overflow Emergency Response Plan are described below. 6.1. Goals of the Sanitary Sewer Overflow Emergency Response Plan The City’s goals with respect to responding to SSOs are:  Work safely;  Minimize public contact with the spilled wastewater;  Respond quickly to minimize the volume of the SSO;  Contain spilled wastewater to the extent feasible;  Eliminate the cause of the SSO;  Prevent sewage system overflows or leaks from entering the storm drain system or receiving waters to the maximum extent practicable;  Mitigate the impact of the SSO; and  Meet the reporting requirements in the SSS WDR.  Evaluate the causes of failure related to certain SSOs.  Revise response procedures resulting from the debrief and failure analysis of certain SSOs. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 35 6.2 SSO Notification Procedures: Detection and Dispatch Utilities customers can report SSOs or sewer blockages by calling one of the following numbers: (650-329-2579), (650-329-2413) or the emergency 911 number. The phone numbers are included in monthly utility bills sent to customers and on the City’s website. SSO-related calls from the public are routed through the City’s 24-hour Dispatch Center. SSO-related calls that are received by other departments and/or observed by Utilities Staff during the course of their normal duties are also routed to the Dispatch Center for proper documentation and tracking. The SCADA alarm system for the City’s single lift station is routed through the Utilities Communication Center. The Dispatch Center is responsible for collecting the following information from all collection system related incoming calls:  Time and date of call  Incident number  Specific location of potential problem  Nature of call  In case of SSO, estimated start time of overflow  Caller’s name and phone number  Caller’s observation (e.g., odor, duration, location on property, known impacts, indication if surface water impacted, appearance at cleanout or manhole)  Other relevant information The Dispatch Center assigns a unique identification number to each call. This call number is used to track subsequent actions taken in response to the call. The Dispatch Center immediately notifies the Emergency Response Notification Team (ERNT) of a call through a Text/Email notification. The list of individuals on the ERNT is included in Table 6-1 below. The Dispatch Center’s Text/Email Notification to the ERNT consists of the following information:  Incident number  Location  Contact person  Phone number SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 36 Table 6-1: Text/Email for Emergency Response Notification Team Name Email Phone Javad Ghaffari javad.ghaffari@cityofpaloalto.org 650-444-6348 Bryan Hagins bryan.hagins@cityofpaloalto.org 650-438-2991 Jasen Strickland jasen.strickland@cityofpaloalto.org 650-444-6123 Jorge Silva jorge.silva@cityofpaloalto.org 650-444-8911 Todd Carlsen todd.carlsen@cityofpaloalto.org 650-444-6334 Rui Silva rui.silva@cityofpaloalto.org 650-444-6124 Jan January jan.january@cityofpaloalto.org 650-496-6982 Althea Carter althea.carter@cityofpaloalto.org 650-496-5976 Eric Talley eric.talley@cityofpaloalto.org 650-444-4002 Filiberto Castro filiberto.castro@cityofpaloalto.org 650-847-7038 Joel Gonzalez joel.gonzalez@cityofpaloalto.org 408-396-5775 Martin Simon martin.simon@cityofpaloalto.org 209-542-0465 Alicia Easton alicia.easton@cityofpaloalto.org 650-329-2271 Cross Bore N/A 650-213-2633 WGW Primary N/A 650-444-6198 WGW Secondary N/A 650-444-5290 Upon receiving the Text/Email Notification, the First Responder from the ERNT acknowledges receipt of the Text/Email Notification. Designation of the First Responder is discussed in Section 6.3. The Dispatcher remains in communication with the ERNT to ensure each call is ultimately routed to the appropriate personnel. The Dispatch Center records communications between callers, responders and any other supporting staff that is dispatched to the SSO scene. Figure 6-1 contains a flow chart of this SSO Detection and Dispatch process. Depending on the time of the call, the Dispatch Center uses the schedule shown in Table 6-2 to dispatch a response team. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 37 Table 6-2: Schedule for Dispatching a Response Team Days Time SSO Response Team Weekdays* 0630-1600 Wastewater Service Crew 1600-2000 Wastewater Night Shift Crew 2000-0630 Standby Primary and Secondary Saturdays 0800-1630 Wastewater Service Crew 1630-0800 Primary or Secondary Lead Sundays & Holidays 0800-0630 Primary or Secondary Lead *On Fridays, the Wastewater Night Shift Crew receives sewer related calls starting at 1500 hours. 6.2.1. SSO Resulting from Lift Station or Force Main Failure The City of Palo Alto operates one wastewater lift station that is located in Foothill Park and serves a small community of approximately 25 customers. The station has two pumps that lift wastewater and discharges through 900 feet of 10- inch force main. The pump station is controlled by SCADA and maintained by the Utilities Operators and City Mechanics on a regular basis. In case of any pump failure, the high level sensor activates the SCADA alarm system and the Utilities Communication Center (UCC) is contacted. Under this situation, the UCC serves the role of City Dispatch by contacting the ERNT and then documenting subsequent actions taken. To prevent overflow, wastewater from the wet well can be pumped into a vacuum truck for disposal to a nearby sanitary sewer manhole as described in City SOP 3.10 and 3.11. 6.3 Designation of SSO Response Personnel 6.3.1. Acknowledgement of Text/Email Notification One of the following will be assigned to acknowledge the Text/Email Notification.  Utilities I/R  Utilities I/R Lead  Utilities I/R Assistant  Utilities Supervisor In-Charge  Wastewater Coordinator (Regular Business Hours only) More than one Utilities Operator is on a SSO Response Team. Since the lead of the team is dependent on the composition of operators, the team lead’s position title is not set. The lead of an SSO Response Team when a call comes in is designated the First Responder. If there is no acknowledgement within 10 minutes of receiving the Text/Email Notification, the next person listed is SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 38 contacted until acknowledgement is received and that person becomes the First Responder. 6.3.2. SSO Response Team Mobilization The designated First Responder will make contact with the Reporting Party and verify the following:  Verify that an SSO or blockage is occurring;  Determine if SSO appearance point(s) is from a manhole or cleanout or other location;  If the SSO is occurring from a cleanout, instruct Reporting Party not to use water to minimize the SSO;  If there is only a blockage in the main line, instruct Reporting Party not to use water in an attempt to prevent an actual overflow; and  Inform Reporting Party of the estimated arrival time of the City crew. After making contact with Reporting Party, the First Responder will reply to the ERNT via Text/Email to inform them that contact was made with Reporting Party and that the crew is on its way. The Dispatch Center documents this information. Figure 6-1 contains a flow chart of the process for City notification of a potential SSO. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 39 Figure 6-1: Process Flowchart for City Notification of Potential SSO Incidents observed by Utilities Staff Emergency Response Notification Team (ERNT) Receives Text/Email Notification from Dispatch (1) 24-Hour Dispatch Center First Responder Dispatch and confirms receipt of notification (2) Text/Email Notification Sent Calls from the public/external sources Calls received by other City Departments First Responder contacts Reporting Party to notify them a response crew is enroute NOTES: 1. Table 6-1 of the SSMP contains the list of individuals and contact information for the ERNT. 2. The First Responder is a designated staff member, depending on the time. If the staf member does not respond within 10 minutes, the next staff member on the ERNT list must respond and then becomes the Primary Person. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 40 6.4 SSO Categories The responsibilities of the SSO Response Team depend on the volume and location of an incident. Four categories of SSOs are defined by the SWRCB: Category 1 SSO: Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:  Reach surface water and/or reach a drainage channel tributary to a surface water; or  Reach a municipal separate storm sewer system and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the municipal separate storm sewer system is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or ground water infiltration basin (e.g., infiltration pit, percolation pond). Category 2 SSO: Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a municipal separate storm sewer system unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly. Category 3 SSO: All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition. Category 4 SSO - Private Lateral Sewage Discharge: Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the CIWQS Online SSO Database. 6.5. SSO Response by Category SSO response activities are organized by the SWRCB defined SSO categories. SSO response time, determined as the difference in time from the incoming service call to arrival at the site, is typically 20 minutes during regular business hours and up to one hour after regular working hours. 6.5.1. Category 1 Response Upon arrival at the incident site, the response crew does the following: 1. Documents arrival time at the incident site; SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 41 2. Determines cause of the overflow; 3. Protects storm drain by placing mat, dam, or gel barrier around pertinent storm catch basin(s) or otherwise provide containment to limit the extent of the SSO; 4. Determines if the overflow or blockage is from a public or private sewer; 5. If private property is impacted, calls the Utilities Supervisor; 6. First Responder contacts Utilities Supervisor to notify him/her that the overflow has reached a storm drain, drainage channel or surface water and is not fully recoverable (see Section 6.6 for Category 1 Regulatory Notification); 7. If feasible, photographs the location of the incident and any affected areas; 8. Takes immediate steps to protect public health, relieve the blockage, provide traffic and crowd control, if necessary, around the affected spill area; 9. Posts raw sewage signs, as necessary;(Appendix 6-1); 10. If necessary, contacts the Utilities Supervisor to request additional personnel, materials, supplies, or equipment that will expedite and minimize the impact of the overflow; 11. References the storm drain collection system map to identify and block the downstream storm drain so that the wastewater can be collected from the storm drain; 12. Collects wastewater and debris from the site and storm drain and if possible, returns the wastewater to the collection system; 13. Disinfects the affected area and mitigates all other impacts of the SSO; and 14. First Responder collects and documents all event information on the City’s Main/Lateral Overflow Report Form WGWO_500. The Utilities Supervisor is responsible for determining the proper course of action for Category 1 SSOs. The Utilities Supervisor will utilize the wastewater collection system map, storm drain collection system map and other documentation to minimize the impact of the overflow to the environment and protect public health. If an SSO is confirmed to have entered a creek or waterway, the Utilities Supervisor and the Operations Manager are immediately notified. The Utilities Supervisor may request additional assistance, if needed, from City staff and/or outside agencies that are the wastewater treatment plant partners (City of Mountain View, City of Los Altos, Town of Los Altos Hills, Stanford University and the East Palo Alto Sanitary District). The SSO Response Team is responsible for the following:  Determines the extent of the SSO by investigating downstream until there is no evidence of sewage or debris along the creek or water body;  Contact the Public Works, Environmental Services Division, Watershed Protection Group (during business hours only) for technical assistance with water quality sampling; SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 42  Immediately post contaminated water sign(s) and protect the creek from public access on both sides (Appendix 6-2);  Photographs sign placement and evidence of the overflow in and around the creek to the farthest point reached by the sewage;  Determines if the creek is safe to enter. During the winter storm season, cleaning the creek may not be feasible due to high water flows;  If feasible, blocks the creek downstream of the affected area in a location that is safe to enter and is accessible to set up a pump or utilize VacCons;  To extent feasible, recovers and returns contaminated water to the collection system;  If the SSO is 50,000 gallons or greater, collects water quality samples within 48 hours of becoming aware of the SSO. Samples must be collected in accordance with the Spill Sampling Procedures published by the Watershed Protection Group (Appendix 6-3);  Follow up sampling will be performed until the area shows no water quality impairment and the posted signs can be removed. The Utilities Director ultimately determines when this happens and makes any follow up calls to affected agencies. 6.5.2. Category 2 Response Upon arrival at the incident site, the response crew does the following: Steps 1 through 14, noted above except step 6, which is to notify the Utilities Supervisor In-Charge that the overflow has reached a storm drain, drainage channel or surface water and is not fully recoverable. Instead, if the overflow appears to exceeds 1,000 gallons, reached the storm drain and cannot be fully recovered, or has the potential to reach waters of the US, the First Responder notifies the Utilities Supervisor so that proper notification can be made to OES within 2-hours of becoming aware of the overflow. 6.5.3. Category 3 Response Upon arrival at the incident site, the response crew does the following: Steps 1 through 14, noted above except step 6, which is to notify the Utilities Supervisor in charge that the overflow has reached a storm drain, drainage channel or surface water and is not fully recoverable. 6.6. 2 Hour Notification to Regulatory Agencies of SSOs The State Water Resources Control Board Order No. 2006-0003 states that the Office of Emergency Services (OES) is only to be notified of a Category 1 SSO greater than or equal to 1,000 gallons discharged to surface water or spilled in a location where it probably will be discharged to surface water. The Utilities Supervisor is responsible for reviewing field data for reporting to regulatory agencies (Figures 6-2). If it is determined SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 43 that the criteria for OES notification was met, than the Utilities Supervisor must notify OES of the event no later than two (2) hours after: a) The City has knowledge of the SSO; b) notification is possible and c) notification can be provided without substantially impeding cleanup or other emergency measures. The OES phone number is (800) 852-7550. The Utilities Supervisor is responsible for obtaining an OES Control number. Following the initial notification to OES and until the SSO report is certified in the SWRCB online SSO Database, the Utilities Supervisor must provide updates to OES regarding substantial changes to estimated volume of untreated or partially treated sewage discharged and any substantial changes to known impact(s). 6.7. Media Notification Procedure When an overflow is substantial and confirmed to be a significant public health threat, the following actions should be taken, if deemed necessary by city staff, to notify the media: 1. The Utilities Supervisor or the Operations Manager will contact the Utilities Communications Manager (UCM) to provide her/him with a SSO status report. 2. The status report must include; time, location, volume of SSO, health and safety concerns, road and/or facility closures and any other relevant information. 3. The CSM is responsible for contacting and updating the media. 4. Any calls from the media should be routed to the CSM. 5. The following personnel are authorized to release information on the incident and be interviewed by the media and are the designated spokespersons: Staff Position Contact Name Office Phone Mobile Phone Utilities Communications Manager (UCM) Katz, Debbie 650-329-2656 408-691-4225 Utilities Assistant Director Batchelor, Dean 650-496-6981 408-891-7064 SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 44 Figure 6-2: Regulatory Notification and Reporting Flowchart Did the SSO discharge to a drainage channel and cannot be fully recovered or did the SSO discharge to surface water? This is a Category 3 SSO. Submit a certified report to CIWQS2 within 30 calendar days of the end of the month in which the SSO occurred. NOTES: 1. Notification Phone Script: "This is (name) from the City of Palo Alto. There has been a sanitary sewer overflow that requires notification to OES. The overflow occurred at (date, time, location) and the estimated amount of the overflow is (# of gallons). A city crew was dispatched and on site at (time) to alleviate the stoppage and mitigate impacts." Make sure you obtain a OES control number for the call. Also, note if surface water was impacted and a spill rate, if applicable. 2. Report SSOs to CIWQS at http://ciwqs.waterboards.ca.gov/. This is a Category 1 SSO that requires 2-hour Notification to the State of Emergency Services (OES). Call: 800-852-7550 and use the phone script1. YES NO Is the SSO estimated to be 1,000 gallons or greater? YES This is a Category 1 SSO that does not require 2-hour Notification. NO NO This is a Category 2 SSO. Is the SSO greater than or equal to 1,000 gallons discharged to surface water or spilled in a location where it probably will discharge to surface water? Submit a draft report to CIWQS2 within three business days of becoming aware of the SSO and certify within 15 calendar days of SSO end date. Was the SSO caused by a blockage on private property? NO This is a Private Lateral Sewage Discharge. Contact the Utilities Supervisor In- Charge. YES YES START Continue Continue Continue Is the SSO ≥ 50,000 gal and reach surface water? NO Done. YES Water quality sampling required within 48 hrs of becoming aware of the SSO. In addition, submit an SSO Technical Report to CIWQS2 within 45 calendar days of the SSO end date. See SSS WDR MRP Section B.5 SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 45 6.8. SSO Documentation and Recordkeeping The Utilities Supervisor is responsible for reviewing and approving all field documentation pertaining to the SSO event. He/she completes an SSO Checklist to ensure proper documentation is compiled for each SSO record. Appendix 6-4 contains the SSO Checklist. The original, hard copy of all SSO related documents, including volume estimations and photographs, are maintained in the City of Palo Alto Municipal Service Center (MSC) for a minimum of 5 years from the date of the event unless otherwise directed by the RWQCB or SWRCB. If an SSO volume is 500 gallons or greater, all records for that event are stored in a separate folder with the OES event number, date and location of SSO. SSO records less than 500 gallons are compiled and stored in a single folder by month of occurrence. Both forms of SSO documentation are located in a single area in the MSC. The nature of the incident dictates what field form the crew uses to document field activities. If the blockage does not result in an overflow, the crew fills out the Sewer Main/Lateral Overflow Stoppage Report Form WGWO_501. If the blockage results in an overflow, the crew fills out the Sewer Main/Lateral Overflow Report (SSO compliance) Form WGWO_500. Appendix 6-5 and 6-6 contains the current SSO field forms WGW0_500 AND 501. ICOMMM, the City’s maintenance management system, documents all other sewer service calls through a work order system. 6.9. SSO Reporting 6.9.1. Multiple Appearance Points – Single SSO For reporting purposes, if one SSO event of whatever category results in multiple appearance points in a sewer system, a single SSO report is required in CIWQS which includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that caused the SSO, and descriptions of the locations of all other discharge points associated with the single SSO event. 6.9.2. SSO Reporting for Category 1 OES shall receive notification of Category 1 SSOs greater than or equal to 1,000 gallons, as stated previously in Section 6-4. The Supervisor (Data Submitter) must then submit the initial draft report to the SWRCB’s CWIQS Online SSO database @ http://ciwqs.waterboards.ca.gov/ciwqs within 3 business days of becoming aware of the SSO SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 46 Within 15 calendar days of the SSO end date, the Utilities Operation Manager or other designated LRO (LRO) must review and certify the report in the CWIQS Online SSO database @ http://ciwqs.waterboards.ca.gov/ciwqs At minimum, the following mandatory information shall be reported prior to finalizing and certifying an SSO report: Draft Category 1 SSO: 1. SSO Contact Information: Name and telephone number of City staff who can answer specific questions about the SSO being reported. 2. SSO Location Name. 3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field. 4. When a SSO reaches surface water, a drainage channel, or entered and was discharged from a drainage structure. 5. The SSO reached a municipal separate storm drain system. 6. Results in a discharge to a storm drain that was not fully captured and returned to the sanitary sewer system. 7. Estimate of the SSO volume, inclusive of all discharge point(s). 8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain. 9. Estimate of the SSO volume recovered (if applicable). 10. Number of SSO appearance point(s). 11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described. 12. SSO start date and time. 13. Date and time the enrollee was notified of, or self-discovered, the SSO. 14. Estimated operator arrival time. 15. For spills greater than or equal to 1,000 gallons, the Date and time OES was called. 16. For spills greater than or equal to 1,000 gallons, the OES control number. Certified Category 1 SSO: At a minimum, the following mandatory information shall be reported for a certified Category 1 SSO report, in addition to items 1-16 above: 1. Description of SSO destination(s). 2. SSO end date and time. 3. SSO causes (mainline blockage, roots, etc.). 4. SSO failure point (main, lateral, etc.). 5. Whether or not the spill was associated with a storm event. 6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 47 7. Description of spill response activities. 8. Spill response completion date. 9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion. 10. Whether or not a beach closure occurred or may have occurred as a result of the SSO. 11. Whether or not health warnings were posted as a result of the SSO. 12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA must be selected. 13. Name of surface water(s) impacted. 14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected. 15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected. 16. Description of methodology(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered. 17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number. 6.9.3. SSO Reporting for Category 2 Within 3 business days of becoming aware of the SSO, the Supervisor must submit the initial report to the SWRCB’s CWIQS Online SSO database @ http://ciwqs.waterboards.ca.gov/ciwqs Within 15 calendar days of the SSO end date, the Utilities Operation Manager or other designated LRO must review and certify the report in the CWIQS Online SSO database @ http://ciwqs.waterboards.ca.gov/ciwqs At minimum, the following mandatory information shall be reported prior to finalizing and certifying a Category 2 SSO report: Draft Category 2 SSO: Items 1-3 and 12-14 in the Draft Category 1 section above. Certified Category 2 SSOs: In addition to Items 1-3 and 12-14 in the Draft Category 1 section, Items 1-9, and 17 in the Certified Category1 SSO section above. 6.9.4. SSO Reporting for Category 3 Within 30 calendar days of the end of the calendar month in which the SSO occurred, the Utilities Operations Manager or other designated LRO must submit and certify a report to the SWRCB's CWIQS Online SSO database @ http://ciwqs.waterboards.ca.gov/ciwqs SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 48 At minimum, the following mandatory information shall be reported prior to finalizing and certifying a Category 3 SSO report: Certified Category 3 SSOs: In addition to Items 1-3 and 12-14 in the Draft Category 1 section, Items 1-6, and 17 in the Certified Category 1 SSO section above. 6.9.5. SSO Reporting for Private Lateral Sewage Discharges Private lateral sewage discharges (PLSD) from an upper sewer lateral that the City becomes aware of or responds to may be voluntarily reported in the CIWQS online SSO database. If the overflow is determined to be caused by a blockage in the City main that then appears from the upper sewer lateral, this overflow is a City SSO and must be reported as such. Only overflows from the upper sewer lateral that are caused by the private property owner are PLSDs. The Collections Supervisor reporting the PLSD must specify that the sewage discharge occurred and was caused by a private line and identify the responsible party, if known. No LRO certification is required for PLSDs. 6.9.6. SSO Technical Report If 50,000 gallons or greater from an SSO reaches surface waters, an SSO Technical Report must be prepared and submitted to the CIWQS online SSO database within 45 calendar days of the SSO end date. The SSO Technical Report must include, at a minimum, the following: i. Causes and Circumstances of the SSOs; a. Complete and detailed explanation of how and when the SSO was discovered. b. Diagram showing the SSO failure point, appearance point(s), and final destination(s). c. Detailed description of the causes(s) of the SSO. d. Copies of the original field crew records used to document the SSO. e. Historical maintenance records for the failure location. ii. Response to SSO: a. Chronological narrative description of all actions taken to terminate the SSO. b. Explanation of how the OERP was implemented to respond to and mitigate the SSO. c. Final corrective action(s) completed and/or planned to be completed, including a schedule or actions not yet completed. iii. Water Quality Monitoring a. Description of all water quality sampling activities conducted including analytical results and evaluation of the results. b. Detailed location map illustrating all water quality sampling points. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 49 The Operations Manager or other designated LRO is responsible for the development and certification of the SSO Technical Report . 6.9.7. No Spill Certification (Monthly) Within 30 calendar days of the end of a calendar month that there are no SSO’s, the Wastewater Collections Supervisor must submit and the Utilities Operations Manager must certify a “No Spill” certification to the CIWQS online SSO database. 6.9.8. CIWQS Not Available In the event that the CIWQS online SSO database is not available, the Wastewater Collection Supervisor will fax or e-mail all required information to the RWQCB office at (510) 622-2460 in accordance with the time schedules identified above. In such an event, the City will submit the appropriate reports using the CIWQS online SSO database when the database becomes available. A copy of all documents that certify the submittal in fulfillment of this section shall be retained in the SSO document file. 6.9.9. Amending SSO Reports A City LRO is responsible for amending SSO reports. Certified SSO reports may be updated by amending the report or adding an attachment to the SSO report within 120 calendar days after the SSO end date. After 120 days, the City must contact the State SSO Program Manager to request to amend an SSO report along with a justification for why the additional information was not available prior to the end of the 120 days. The SSO Program Manager contact information follows: Russell Norman, P.E. State Water Resources Control Board Division of Water Quality 1001 I Street 15th Floor Sacramento, CA 95814 E-mail: Russell.norman@waterboards.ca.gov Phone: (916) 323-5598 6.9.10. Internal Reporting SSOs related to FOG If an SSO is determined to be caused by FOG, either from one or more food service facilities or specific residential areas, the Utilities I/R Lead will complete and transmit an ICOMMM work order to the City’s FOG Manager, Environmental SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 50 Control Program, located at the Regional Water Quality Control Plant (RWQCP). The work order includes the following information, at minimum:  Location of affected laterals, manholes and sewer main segments  Date, time, address, and cause of the SSO  Severity of the FOG  If available, a copy of the CCTV or a statement when it will be available The work order is subsequently returned to Utilities as a means of assuring the information was integrated into the FOG Program. 6.10 SSO Failure Analysis 6.10.1. Post-SSO Debriefing For each SSO event greater than 250 gallons, all participants involved in the response – from the person who received the call to the last person to leave the site – should meet, as soon as feasible, after the event to review and evaluate the incident and the City response procedures. The objective of the Post-SSO Debrief is to determine actions necessary, if any, to reduce the recurrence and better mitigate the effects of SSOs. The results are documented and tracked on a Post-SSO Debrief form to ensure the identified action items are implemented. The Post-SSO Debrief Form is located in Appendix 6-7. The Post-SSO Debrief documentation is filed in the final SSO file for the incident. 6.10.2. SSO Investigation and Mitigation It is the responsibility of the Utilities Supervisor in charge of Wastewater Operations/Utilities Supervisorto investigate an SSO and to ensure that the procedures in the OERP are followed or modified as a result of the incident failure analysis. The Wastewater Supervisor failure analysis is intended to determine if additional maintenance, repair/replacement or other follow-up actions or response procedures changes are needed to reduce or eliminate the likelihood of future SSOs. The procedures for investigating an SSO are as follows:  Review the incident/overflow report (WGWO_500).  Interview dispatch, first line supervisor, primary person, field service representatives, customers service representatives (if used) responding crew members or any other agency staff that were involved with the response.  Review the incident timeline and other documentation regarding the incident.  Review communications with the Reporting Party and witnesses.  Review photographs of the incident. SEWER SYSTEM MANAGEMENT PLAN Sanitary Sewer Overflow Emergency Response Plan 51  Review SSO volume estimate, volume recovered estimate, volume estimation assumptions and associated drawings.  Review past maintenance records of affected manholes and pipe segments.  Review past CCTV records.  Conduct new CCTV inspection, if necessary.  If the SSO is located within the designated hot spot areas, consider increasing the maintenance frequency.  Review any FOG related information or results from RWQCP  If the SSO is due to pipe failure, schedule repair or replacement as soon as feasible.  If the SSO is due to an under-sized pipe, infiltration/inflow or other engineering defect, contact the Utilities Engineering Division for inclusion in the CIP work.  Develop agreed upon changes and additions to the OERP and/or City Procedures resulting from the investigation and debrief session(s). 6.11 Training Applicable WGW staff shall receive annual refresher training on the procedures in the OERP. Collection system sewer maintenance and construction contractors are required to participate in training on the City OERP or demonstrate and document to the City’s satisfaction that they have been trained on emergency response procedures equivalent to those in the City OERP. City staff training will be conducted both in the classroom and in the field. Training attendance will be documented and certified by management. Exit exams will be required for certain but not all trainings. Additional training of wastewater collection system staff and contractors is discussed in Section 4.5 of this SSMP. SEWER SYSTEM MANAGEMENT PLAN Appendices to Element 6 52 Appendices to Element 6 Sanitary Sewer Overflow Emergency Response Plan Appendix 6-1: Raw Sewage Sign Appendix 6-2: Contaminated Water Sign Appendix 6-3: Watershed Protection Group Spill Sampling Procedures Appendix 6-4: SSO Investigative Checklist Appendix 6-5: Form WGWO_500 SSO Report Appendix 6-6: Form WGWO_501 Stoppage Report Appendix 6-7: Post SSO Debrief Form SEWER SYSTEM MANAGEMENT PLAN Response Plan 53 Appendix 6-1 DANGER RAW SEWAGE Keep children and pets out of this area. AVISO PELIGRO AGUA CONTAMINADA Mantenga niños y mascotas fuera de esta área. For more information – Para más información Contact: City of Palo Alto Utilities Department (650) 329-2413 SEWER SYSTEM MANAGEMENT PLAN Response Plan 54 Appendix 6-2 DANGER RAW SEWAGE WATER CONTACT MAY CAUSE ILLNESS Keep children and pets out of this area. AVISO PELIGRO AGUA CONTAMINADA CONTACTO CON EL AGUA PUEDE CAUSAR ENFERMEDADES Mantenga niños y mascotas fuera de esta área. For more information – Para más información Contact: City of Palo Alto Utilities Department (650) 329-2413 SEWER SYSTEM MANAGEMENT PLAN Response Plan 55 Appendix 6-3 SEWER SYSTEM MANAGEMENT PLAN Response Plan 56 Appendix 6-3, page 2 SEWER SYSTEM MANAGEMENT PLAN Response Plan 57 Appendix 6-4 SEWER SYSTEM MANAGEMENT PLAN Response Plan 58 Appendix 6-5 SEWER SYSTEM MANAGEMENT PLAN Response Plan 59 Appendix 6-5, page 2 SEWER SYSTEM MANAGEMENT PLAN Response Plan 60 Appendix 6-6 SEWER SYSTEM MANAGEMENT PLAN 61 Appendix 6-7 Post SSO Debrief Form Collection System Failure Analysis Form Incident Report #: Prepared By: SSO/Backup Information Event Date/Time: Address: Volume Spilled: Volume Recovered: Cause: Summary of Historical SSOs/Backups/Service Calls/Other Problems Date Cause Date Last Cleaned Crew Records Reviewed By: Record Review Date: Summary of CCTV Information CCTV Inspection Date: Tape Name/Number: CCTV Tape Reviewed By: CCTV Review Date: Observations: Recommendations No Changes or Repairs Required Maintenance Equipment: Maintenance Frequency: Repair (Location and Type): Add to Capital Improvement Rehabilitation/Replacement List: Yes No Were Emergency Response Procedures Followed Properly? Discuss areas of imperovement, if any Utilities Supervisor Review Date: Operations Manager Review Date: SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 62 Element 7. Fats, Oils, and Grease (FOG) Control Program SWRCB Waste Discharge Requirement: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate: a. An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG; b. A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; c. The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG; d. Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; e. Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; f. An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and g. Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above. Fats, oils, and grease, abbreviated as FOG, are an issue due to their ability to cause sanitary sewer blockages that may result in discharges of untreated wastewater from the City collection system. FOG discharges result from improper management of food waste in residences and commercial Food Service Establishments (FSEs). The City has over 300 FSEs in its jurisdiction. The RWQCP adopted an ordinance in 1992 requiring FSEs with grease generating activities to install grease removal devices. Additional ordinance requirements addressing FOG from FSEs were adopted in 2002, including a prohibition on installation of food waste disposers (garbage disposals), and a requirement that existing food waste disposers be removed by January 1, 2007. The Sewer Use Ordinance (SUO) was revised in 2008 and again in 2010 to include specific requirements for FSEs, to codify previously established Best Management Practices (BMPs) and to establish Grease Control Device installation requirements. 7.1 Goals for the FOG Program The City of Palo Alto implements a FOG Control Program due to the significant number of FOG-generating FSEs in the City. The benefits of a FOG Control Program include FOG discharge prevention to the sanitary sewer and storm drain systems, storm drain pollution prevention from SSO’s and FSE practices, reducing the number of FOG- SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 63 related SSO’s, improving public health and safety, avoidance of overflow-related fines, minimizing property damage claims, reducing sewer maintenance costs and improving the FSE business environment. The primary goal of the FOG program is to reduce the number, severity and frequency of SSO’s linked to FOG and to reduce the environmental impacts and the costs associated with SSO clean up. Since 1996, the City began development a food service program to include appropriate SUO provisions, site inspection procedures, enforcement action procedures, BMPs for FSEs, outreach and education. The FOG Program began during the second half of 2006 with the addition of a full time FOG Program Investigator. In 2008, the program enhanced its data management system to track inspections, follow-up letter enforcement and storm drain program inspections as they relate to FSEs. 7.2 Outreach 7.2.1. Regional Outreach The Bay Area Pollution Prevention Group (BAPPG) promoted proper disposal of kitchen fats, oils, and grease on Bay Area Univision Spanish radio stations between Thanksgiving week and New Year’s Day in 2012. Univision aired a total of 68 paid radio spots (48 – 60 second and 20 – 30 second) on radio stations KSOL and KBRG. Additionally, Univision broadcasted 104 paid audio streaming ads on their radio website (www.univision.org) featuring a banner directing the audience to www.baywise.org. Univision also included 90 complimentary PSAs on KSOL, KBRG, and KVVF. The campaign included a total of 262 spots making 1.8 million gross impressions at a cost of $0.0045 per impression. 7.2.2. Residential Outreach Outreach for residents is an important component of the FOG program. The City maintains an interactive website http://www.cityofpaloalto.org/news/displaynews.asp?NewsID=341&TargetID=150 dedicated to Fats, Oils and Grease in the sewer system. The site educates residents how to keep FOG out of the sanitary sewer system and provides a contact number for additional information. In November 2012, residents received a utility bill insert informing residents to pour cooking oil into a container and bring it to the Household Hazardous Waste events held once a month. In addition, over 3,000 households in areas identified as having historically higher SSOs in residential areas (Old Palo Alto, Barron Park and Charleston Meadows) as well as an apartment complex associated with a SSO, received a postcard. The postcard informed residents to bring cooking oil to the household hazardous waste event and to participate in a raffle. Ten gallons of cooking oil were collected at each of the events during the holidays (December and January). Several residents brought the utility bill insert or postcard, demonstrating that this was an effective outreach tool. SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 64 In February of 2012, the city of Palo Alto moved the waste oil drum for residents’ tallow (yellow grease or used cooking oil) from the recycling center to the RWQCP. Tallow will be collected from residents during Household Hazardous Waste events or scheduled drop-offs. Outreach efforts are further detailed in the City’s annual Clean Bay Plan report. 7.3 FOG Disposal Adequate disposal options for FOG are available in the region. The City manages the CalFOG website that includes a list of grease receiving and disposal facilities. The list can be accessed at http://www.calfog.org/GreaseFacilities.html. 7.3.1 Acceptance at RWQCP and Maximizing Energy Recovery In 2008, City staff investigated the FOG acceptance procedures at the RWQCP. The goal was to evaluate the potential to receive all hauler loads associated with the Grease Waste Hauler Contract in the City of Palo Alto and possibly other Cities in the RWQCP’s service area, which would include non-contracted haulers. At the present time, there is limited capacity for accepting more than the current amount of approximately 6,000 gallons of grease waste hauler loads per day. The RWQCP’s acceptance of GCD waste material cannot exceed 130,000 gallons per month or 1.56 million gallons per year. The RWQCP Long-Term Facilities Plan discussed the benefits of adding FOG to digesters, if digesters are chosen as a biosolids handling technology. FOG addition can significantly increase energy production. On November 8, 2011 Palo Alto voters approved Measure "E", which opened up 10 acres of Byxbee Park adjacent to the RWQCP for a ten-year period while an Energy/Compost Facility is considered for the site. The facility could, if approved, utilize FOG, food scraps, yard trimmings, and wastewater solids in the production of energy and compost. The City of Palo Alto developed a process and timeline for consideration of such a facility, as a first step following the passage of Measure "E" 7.3.2 Coordination/Data Management The Utilities Water Gas Wastewater and Public Works Watershed Protection groups now use ICOMMM to document referrals of FOG issues for investigation. When FOG is found in commercial areas, Utilities Operations sends a work order to Watershed Protection for follow up with nearby restaurants. In addition, for an apartment complex, Watershed Protection has assisted with the follow up. Outreach is also targeted using this database to prioritize areas with grease related overflows for receipt of outreach material. SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 65 7.4 Legal Authority Chapter 16.09 of the Palo Alto Municipal Code (SUO) provides the legal authority to regulate FOG discharges to the sewer system. The SUO has specific grease control requirements for Food Service Establishments. Table 7-1 contains a summary of the SUO provisions pertinent to FOG control. Table 7-1: Sewer Use Ordinance Provisions for FOG Control Provision Palo Alto Municipal Code Reference Prohibitions 16.09.035 Standards 16.09.040 Grease Disposal Prohibited 16.09.050 Unpolluted Water 16.09.055 Standards for Other Industrial Wastes 16.09.060 Best Management Practices 16.09.065 Trucker’s Discharge Permit 16.09.070 Food Service Establishments 16.09.075 Reporting Requirements for all Permitted Dischargers 16.09.135 Requirements for Reporting Noncompliance, Increased Loading, Slug Discharges, Accidental Discharges 16.09.140 Storm Drains – Prohibited Discharges 16.09.165 Requirements for Construction Operations 16.09.170 General Prohibitions and Practices 16.09.175 Requirements for Newly Constructed, Remodeled or Converted Multi Residential, Commercial and Industrial Facilities 16.09.180 Enforcement – Notice of Non Compliance 16.09.245 Enforcement – Administrative Compliance Order 16.09.250 Enforcement: Criminal Penalties 16.09.255 Enforcement – Administrative Citation 16.09.260 Enforcement – Administrative Civil Penalties 16.09.265 Enforcement – Judicial Civil Penalties 16.09.270 Damage to Facilities 16.09.275 City Right to Terminate Discharge 16.09.280 SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 66 7.5 Source Control The City has several high density and high volume restaurant areas including Downtown, Midtown, and the California Avenue Business District, which are known hotspots for collection system impacts related to FOG discharge. There are also several smaller clusters of FSEs and individual restaurants that warrant FOG controls. These areas and specific FSEs have been the primary targets for increased inspection, enforcement, and preventive cleaning. The partner cities to the RWQCP (City of Mountain View, City of Los Altos, East Palo Alto Sanitary District, Town of Los Altos Hills and Stanford University) remain responsible for their collection systems, SSMPs and FOG Control Programs. The City of Palo Alto will continue to support the satellite systems as needed with creation of outreach materials, training, and assistance with FSE inspections. The City’s FOG Program staff in Public Works – Environmental Services manages plan check and specifications for newly constructed and remodeled FSEs to ensure items required by the Palo Alto Municipal Code and Uniform Plumbing Code are completed prior to approval of building permits. Grease-generating drainage fixtures must be connected to a grease control device (GCD). Non-grease generating drainage fixtures including hot discharge equipment can be connected directly to the sanitary sewer system. When drainage fixtures are properly plumbed and the GCDs are properly maintained, there should be very little to no FOG discharging to the sanitary sewer system. Improperly plumbed pipes and drainage fixtures are generally associated with FOG buildup downstream, and occurrences of sewer backups or SSOs. The SUO includes a requirement for undesignated retail spaced, ensuring that new buildings must retrofit to meet the requirements if an FSE is located in new building’s undesignated retail space. New buildings constructed to house food service establishments are required to include a covered area for trash, recycling, tallow (used oil) and compostable. The area is designed to prevent water run-on to the area and runoff from the area. Drains that are installed within the enclosure for recycle and waste bins, dumpsters and tallow bins (used oil containers) serving food service facilities are optional. Any such drains installed must be connected to a GCD and the sanitary sewer. If tallow is to be stored outside, then an adequately sized, segregated space for a tallow bin must be included in the covered area. 7.6 Inspections There are over 300 FSEs in the City of Palo Alto. The FOG program includes comprehensive inspections and enforcement. Inspections of FSEs occur on a routine basis, and the City conducts more frequent inspections and enforcement where necessary based upon FSE performance. The Clean Bay Pollution Prevention Plan includes the goal of inspecting at least one-third of the FSEs each year. SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 67 The City’s main goals for FSEs are to have GCDs maintained frequently enough to prevent FOG from escaping from GCDs and entering the sanitary sewer system, ensuring drainage fixtures are correctly plumbed, keeping a maintenance log for GCDs, not to wash kitchen equipment or discharge wastewater to the storm drain system, and to maintain the tallow bin and trash areas free of FOG and debris. The FSEs are categorized by their potential to contribute FOG to the sanitary sewer or storm drain system. Facilities located in hot spots or that have otherwise been problematic are addressed first and receive more frequent inspections. FSEs are prioritized in one of the following categories:  Problem FSEs in hot spots  Problem FSEs not in hot spots  FSEs in hot spots  FSEs that have only had minor issues in the past  FSEs with potential to generate FOG  FSEs without significant potential to generate FOG (juice bars, coffee shops, etc.) Past experience has shown that some facilities will frequently not meet all requirements and will need ongoing attention. These facilities will be re-visited as necessary. Facilities that demonstrate compliance will receive less attention. During the inspections, the FSE is ranked on a scale of 1 (worst) to 5 (best) on their compliance with BMPs and ordinance requirements. BMPs include:  Removing food waste from preparation and service items prior to washing and disposal in the trash or food scrap container (dry wipe pots, pans, and dishes before washing);  Installing drain screens in all sinks, drains, floor drains, floor sinks, dishwashers, etc. Clean screens frequently into the trash or food scrap container;  Cleaning water from floors, floor mats, exhaust hoods, large kitchen equipment, trash, recycling, tallow containers, or other dishwashing not done in a dishwasher, should be directed to the GCD prior to discharge, including outdoor cleaning;  Maintain exhaust hood and vent grease collections devices, including those on roofs, in hoods and removable filters to prevent spills and overflows;  Dispose of waste oil/grease in a tallow receptacle that is kept free of spills, and closed with a lid;  Prevent storm water pollution by keeping waste containers and surrounding area covered, clean and free of FOG and food residue, debris and leaks; and SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 68  Cleaning up spills using dry methods first (sweeping, rags, absorbent material that are disposed in the trash), then mop and bucket. Mop water is discharged through the GCD. FSEs that cause problems in the sanitary sewer, storm drain systems or have violations of their BMPs are rated 1 or 2 depending on their location. The problematic facilities that rank 1 or 2 have one of more of the following issues:  Experienced back-ups or overflows;  Contributed to FOG build up in the sanitary sewer (identified by CCTV or cleaning records);  Unresolved compliance issues;  Failed to follow the proper BMPs;  Failed to keep records;  Had storm drain violations; and/or  Failed to comply with verbal or written directives. The City receives updated lists of FSEs from the County of Santa Clara, Department of Environmental Health and the Consumer Protection Division. Not all of the facilities on the list require an inspection by the City, as many are farmer’s markets, gas stations and general food vendors. In addition, staff attends weekly Development Review Committee meetings and is routed building plans for buildings that include FSEs. The program includes different inspection types including FSE storm drain system inspections, full FSE FOG inspections, GCD building inspections; Green Business Compliance inspections and residential inspections. Efforts are concentrated in areas of known problems and facilities with historical issues or known potential to discharge grease. Enforcement actions include Verbal Warning, Warning Letters, Notices of Non- compliance, Compliance Agreements and Administrative Citations consistent with the Enforcement Response Plan (ERP) for either wastewater or stormwater violations. During FSE inspections, outreach materials are distributed as appropriate. The BAPPG funded CalFOG to create a poster that is available in English, Spanish, Korean, Chinese, and Vietnamese. In addition to the posters, BAPPG created food scrapers with the RWQCP’s insignia and local disposal contact info from www.cleanbay.org and a phone number. These food scrapers are BMP tools to help scrape off any remaining food and FOG waste into the trash prior to rinsing kitchen items. Food scrapers are generally distributed to FSEs during inspections. In 2012, FOG Program staff created a fact sheet detailing the requirements for FSEs. This fact sheet is provided to FSEs during the permitting process to ensure that all are aware of the SUO requirements and enforcement response plan. Requirements, as well as the ban on Expanded Polystyrene (EPS) takeout containers. SEWER SYSTEM MANAGEMENT PLAN Fats, Oils, and Grease (FOG) Control Program 69 City staff educates the FSE management and staff on ordinance requirements and BMPs to the extent practical during inspections. If a violation is observed, the inspector issues enforcement consistent with the Enforcement Response Plan. For FSE’s that do not achieve compliance, enforcement will be escalated according to the appropriate Enforcement Response Plan (Pretreatment or Storm water). During the FSE storm drain system inspections compliance with storm drain regulations is assessed. Outdoors cleaning of kitchen equipment, dumping of mop water, and poor housekeeping around trash compactors, trash bins and tallow bins are addressed. Outreach materials, including those developed by the Santa Clara Valley Urban Runoff Pollution Prevention Program (SCVURPPP) are distributed to FSE’s during inspections and with follow-up Letters as appropriate. 7.7 Compliance Table 7-2 contains a historical summary of FOG FSE inspections conducted and compliance actions taken. Table 7-2: Historical Summary of FOG FSE Inspections & 2013 Goals Year 2009 2010 2011 2012 Goals for 2013 Yearly Total Inspections 270 293 145 255 1/3 of FSEs Verbal Warning 61 6 21 39 Warning Letter 13 21 13 7 Notices of Noncompliance 1 5 16 5 Compliance Agreement 0 0 0 0 FSE Plan Sets reviewed 35 20 53 63 All submitted* Inspections and enforcement are described in the City’s annual Clean Bay Plan report located on the Public Works, Environmental Services Publications and Reports website at http://www.cityofpaloalto.org/gov/depts/pwd/pollution/publications.asp. SEWER SYSTEM MANAGEMENT PLAN System Evaluation and Capacity Assurance Plan 70 Element 8. System Evaluation and Capacity Assurance Plan SWRCB Waste Discharge Requirement: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include: a. Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; b. Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and c. Capacity Enhancement Measures: The steps needed to establish a short- and long- term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. d. Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the Sewer System Management Plan (SSMP) review and update requirements as described in Section D. 14. 8.1 Evaluation The City of Palo Alto’s Sanitary Sewer CIP plan is based on the 2004 Wastewater Master Plan, CPA’s Wastewater Operations’ identified deficiencies (repairs or replacements), and CCTV evaluation and assessment. In 2004, an update of the Master Plan was completed by MWH Americas titled, “Wastewater Collection System Master Plan –Capacity Assessment”, March 2004 (Master Plan) and approved by the City Council. The Master Plan evaluated the effectiveness of the previous 1988 Master Plan Study completed by CDM. It included a model of the collection system and an evaluation of the ability for the system to convey existing and future peak flows from a 5-year design storm, along with identification of areas with limited capacity and the need for system improvements and rehabilitation. Collection system improvements were designed for a 20-year design storm. The City requires all new developments, on a case by case basis, that propose to connect to the City system, to provide capacity evaluations to determine that the existing system can transmit the proposed flows from the new development without SEWER SYSTEM MANAGEMENT PLAN System Evaluation and Capacity Assurance Plan 71 exceeding the City’s design criteria from the Master Plans. If deficiencies are found, the evaluation must provide solutions to allow the addition of these expanded flows to the collection system without causing SSOs or system failures. This also includes capacity expansion evaluations for satellite agencies Stanford University and Los Altos Hills that currently discharge directly to and utilize capacity in the Palo Alto collection system. 8.2 Design Criteria The 1988 Master Plan Study was effective in identifying the capacity deficiencies and recommended appropriate CIP projects. Between 1990 and 2004, a majority of these CIP Capacity projects were designed and constructed. The 2004 Master Plan study further refined the previous study with more accurate modeling and significantly reduced the number of remaining capacity projects, which allowed us to refocus our attention on I/I CIP projects. Since 2004, the remaining CIP projects identified in the 2004 Master Plan, which addressed current capacity deficiencies, have been completed. See Section 5.1 for WW Design Standards governing design and construction methods. 8.3 Capacity Enhancement Measures Projects in the 2004 Master Plan were broken into three groups, phases ‘A’, ‘B’, or ‘C’. The ‘A’ group consists of high priority projects. The ‘B’ group corrects relatively minor deficiencies. The ‘C’ group identifies potential future deficiencies. The groups relate to surcharge levels of the hydraulic grade line determined by the collection system model. The Master Plan identified eight locations where capacity-related improvements were required, generally in small diameter pipelines. These eight improvement projects have since been completed and the collection system no longer has any known capacity deficiencies. From 2005 through 2007 a CCTV project was completed to assess the condition of the sanitary sewer collection mains. Pipe deficiencies identified on the video, were coded using Palo Alto’s CCTV rating system. The relative values assigned to each code provided a condition assessment of the collection system. ICOMMM, asset management software, adds up the values in a pipe segment and divides by the total length to determine a Damage Severity Index (DSI) of each pipe segment. The DSI generated by ICOMMM helped assess relative pipe condition and quickly verify the assessment by graphically displaying the results within ICOMMM. Graphical displays assist us in grouping areas into one project. Rehabilitation projects are based upon the relative DSI scores supplemented by the results of the 2005 to 2007 CCTV condition assessment results and field crew observations and input. This work has resulted in the CIP budgeting of three to four million dollars per year to systematically rehabilitate the City sanitary sewer collection system, including pipelines and manholes. The annual projects include between 20,000 and 30,000 linear feet of SEWER SYSTEM MANAGEMENT PLAN System Evaluation and Capacity Assurance Plan 72 pipe (depending on size) and manhole rehabilitation. In addition, it includes lower lateral replacements and necessary equipment to support the rehabilitation. The Wastewater Enterprise Fund, which is predominately funded by collection system sewer service charges, is the source of revenue for the annual CIP sewer rehabilitation projects. The funding is distributed among three Divisions: Utilities Engineering, Customer Services and Utilities Maintenance. Table 8-1 shows this distribution. Table 8-1: Sources of Annual Funding for Sanitary Sewer Rehabilitation Funding Source Responsible City Division General Equipment and Tools Utilities Engineering Sewer System Extensions – new laterals and pipelines Customer Services Division Sewer Lateral/Manhole Rehab/Replacement Utilities Maintenance Wastewater System Improvements Utilities Maintenance; Utilities Engineering Annual WW Collection System Rehabilitation Utilities Engineering Annual O&M Utilities Maintenance Contractual Line Item Utilities Maintenance The current anticipated Capital Improvement Program budgets are provided for each of the above programs in Table 4-2, Five Year Capital Improvement Program. 8.4 Schedule The annual projects include between 25,000 and 30,000 linear feet of pipe and associated manholes and attached lower laterals. The current capacity deficiencies identified in the 2004 Master Plan Study have all been constructed. An on-going 5-year CIP plan addresses I/I and other maintenance issues typically replacing lines in place. Figure 8-1 from the City’s five-year Capital Improvement Program identifies approximately 75% of the line segments that are to be rehabilitated in the next five years. The remaining 25% are line segments that are identified during the design phase. All projects are currently being or will be designed and implemented by the Utilities Engineering Division on an annual CIP Project Plan basis as detailed in Figure 8-1. All line segments represent sewer mains in the street blocks shown. Typically, the CIP projects are started in the construction year shown on the map. The project usually takes a year after the start date to complete. The City has rehabilitated approximately 33% of the 208 miles of sanitary sewer system to date and expects to add an additional 25 to 28 miles of rehabilitation in the next five years. Figure 8-2 identifies those lines that have been rehabilitated or replaced from 1986 through 2010. SEWER SYSTEM MANAGEMENT PLAN System Evaluation and Capacity Assurance Plan 73 Figure 8-1: Proposed Pipeline Rehabilitation 2014-2018 SEWER SYSTEM MANAGEMENT PLAN System Evaluation and Capacity Assurance Plan 74 Figure 8-2: Historical Pipeline Replacements 1986 to 2010 Fuel Island San Francisquito Creek San Francisquito Creek Buckeye Creek Los Trancos Creek Los Trancos Creek Adobe Creek Adobe Creek Matadero Creek Charleston Slough Matadero Creek San Francisquito Creek San Francisquito Creek San Francisquito Creek Matadero Creek Barron Creek Barron Creek Barron Creek Adobe CreekAdobe Creek Adobe Creek Adobe CreekAdobe Creek Adobe Creek Adobe Creek Adobe Creek FootbridgeFootbridge Foothill Lift Station #1 8" 6"6"6" 8" 8"VCP 8" 6" 6"VCP 6" 6"VCP 6" 8"VCP 8"VC 8"VCPJAN89 8"VCPJAN89 8"VCPJAN89 10"VCP 6"VCPJAN89 8"8"VCPAUG51 8"VCPJAN89 8"VCPJAN89 8"VCP 10"RCP 8"VCP 39"RCP 8"VC 8" 8" 8"6" 8"VCP 4.9"" PE SL 1989 39" 8" 8"VCP8"VCP 6"VCP6"VCP 8"VCP 8"VCP 8"8"VCP 39"RCP 15"VCP 6" 6"VCP 6"VCP6"VCP 33" 15"VCPABM1110 33" 10"VCP 6" 39"RCP8"VCP15"VCP 6.6"" PE SL 1989 15"VCP 8"VC 8"VCP21"VCP 8"VCPJAN89 4.9"" PE SL 1989 8"VCPJAN89 8"VCPJAN89 8"VCPJAN898"VCPJAN89 10"JAN89 15"VCP 39"RCP 39"RCP 8"VCP 8"VCP 10"15"VCP 8"VCPJAN89 27"RCP27"RCP 39"RCP 39"VCP 15"VCP18"VCP 18"VCP14"VCP 8"VCP 39"RCP 8"VCP 8"VCP 8"VCPSEP69 72" 42"RCP 27"RCP27"RCP 14"VCP 12"AC 6" 14"AC 39"RCP 10"VCP8"VCP 8"VCP 36"RCP 36"" RCP SAN SEWER 8"VCP 8"VCP 39"RCP 8" 8" 8"VCP 12"AC 18"VCP 8"VCP 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 15"VCP 18"VCP 72"" SAN SEWER 8"VCP 8"" SAN SEWER 8"" VCP SAN SEWER6"VCP 60"" VCP SAN SEWER60" 8"VCPSEP69 6"" VCP SAN SEWER 6"" VCP SAN SEWER8"" VCP SAN SEWER6"" VCP SAN SEWER 6"VCP 8"VCP 8" VCP SAN. SEWER 6"VCPJUL51 8"VCP 8"VCP 6"VCPOCT51 6"VCP104' 6"VCPDEC59 6"" VCP SAN SEWER 6"VCP 8"VCP 8"VCP 8"VCP 6.6"" PE SAN SEWER SL 6"VCP 6"VCP 6"VCP6"VCP 6" 8"VCP 8"VCPJUL518"VCP 6"VCPDEC59 6"" SAN SEWER 6"6"" VCP SAN SEWER 6"VCP 6" 6"VCP 8" 6"VCP 6"6"VCP 6"VCP 6"VCP 6" 6" 6" 6"VCP 6"6"6"VCP 6"VCP 6"VCPJAN89 6" 6"VCP6"VCP 6"VCP 6"VCP 6" 6"VCP6" 6"VCP281' 6"VCP6"262'6"VCP 8"VCPJUL51 12"VCPFEB93AB 11108"VCP 6"VCPJUL51 6"VCP 33" 8"8" 4"VCP 6" 6.6"" PE SAN SEWER 8"VCP 6.6"" PE SAN SEWERJAN-1989 33" 8"" SAN SEWER6"" VCP SAN SEWER 6"VCP 6"" VCP SAN SEWER 8"VCNOV51 6"" VCP SAN SEWER 6"VCPSAN SEWER6"" VCP SAN SEWER6"VCP139'6" 6"" SAN SEWER 6"VCP 10"" VCP SAN SEWER 6"" SAN SEWER 8"VCPSEP51 6"VCPSAN SEWER 6"VCP 8"VCP 8"VCP6"VCP 8"" VCP SAN SEWER 8"" SAN SEWER8"" SAN SEWER 6"VCAUG518"VCPJAN898"VCP 33" 6"JAN89 8"" SAN SEWER 1951-Aug-01 6" 6"6" 6"VCP 6.6"PESAN SEWER 7.6"CIPSAN SEWERJUL-1951PER MONTGOMERY WATSON 8"VCJUL51 7.6"CIPSAN SEWER 6"SAN SEWER6"SAN SEWER 6.6"PESAN SEWER(SL)1987 7.6"CIPSAN SEWERJUL-1951(CIPP)1987 8"VCAUG51 6"VCPSAN SEWER 8"VCPSAN SEWER 8"VCPJUL59 8"VCPSAN SEWER8"VCPAUG518"VCPSAN SEWERAUG-1951 8"VCP 8"SAN SEWERJAN-19894"AC1 1/2"AC 6.6"" PE SAN SEWER SL 8"VCJAN89 8"" PE SAN SEWER SSR 11 2001-Oct-01 6"VCP 8"" SAN SEWER SSR 11OCT-2001 6"VCP 8"" PE SAN SEWER SSR 11 2001-Oct-01 OCT-20018"" PE SAN SEWER SSR 11 8"VCP 6"VCPJUL51 8"8"VCNOV51 6"VCPSAN SEWER6" 6"TR 6"VCPSAN SEWER4.9"PEJUL-1951SAN SEWER 6"VCP 6"JAN89 8"VCPJAN896.6"" PE SAN SEWER SL 6"VCP 4.9"PESAN SEWERABM #11346"VCPJUL58 6"VCP 6"VCP 6"VCPJUL58 6"VCP 6"VCP 6"VCPJUL58 6"VCPJUL58 6"VCPJUL58 6"VCP 6"VC6"VCP 8"" PE SAN SEWER SSR 11 2001-Oct-016"VCP8"" PE SSR 11 2001-Oct-01 8"" PE SSR 11 2001-Oct-01 8"VCPSAN SEWER6"VCPSAN SEWER 6"VCP 6"VCP 6"VCP 8"" PE SAN SEWER SSR 11 2001-Oct-01 8"VCP 6"VCP 6"VCP 6"VCP 8"VCP 8"VCP 6"VCP 8"VCP 6"VCP 6"VCP 7.6"" CIP SAN SEWER CIPP 156.807.6"CIPSAN SEWER8"VCP 6"VCP 8"" PE SAN SEWER SSR 11 2001-Oct-018"" PE SAN SEWER SSR 11OCT-2001 6"VCPSAN SEWER 6"6"VCP 6"VCPSAN SEWER21"PCPSAN SEWER 6"VCP 6"VCP 8"" PE SAN SEWER SSR 11 2001-Oct-01 8"" PE SAN SEWER SSR 11 2001-Oct-01 6" 6"" SAN SEWER 10"" VCP SAN SEWER 27"" RCP SAN SEWER10"" PE SAN SEWER ABM# 1275 2011-May-1310"" PE SAN SEWER ABM# 1275 2011-Feb-23 8"" PVC SAN SEWER ABM# 1275 2011-Mar-29 10"" PE SAN SEWER ABM# 1275 2011-Feb-10 6" 8"" PE SAN SEWER ABM# 1275 2011-Feb-0927"" RCP SAN SEWER 27"" RCP SAN SEWER 6"" SAN SEWER 8"" SAN SEWER 10"" VCP SAN SEWER 14"" SAN SEWER 10"" PE SAN SEWER ABM# 1275 2011-Feb-28 10"" PE SAN SEWER ABM# 1275 2011-Feb-16 8"" PE SAN SEWER ABM# 1275 2011-May-03 6"VCPSAN SEWER 27"" RCP SAN SEWER 8"" PE SAN SEWER ABM# 1275 2011-May-03 10"" SAN SEWER 10"" VCP SAN SEWER6"" VCP SAN SEWER 6"" SAN SEWER 10"" VCP SAN SEWER 6"" SAN SEWER6"" SAN SEWER 6"" VCP SAN SEWER10"" VCP SAN SEWER 6"" VCP SAN SEWER 10"" PE SAN SEWER ABM# 1275 2011-Mar-07 8"" SAN SEWER10"" SAN SEWER 14"" SAN SEWER 10"" SAN SEWER 8"" PE SAN SEWER ABM# 1275 2011-Mar-22 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"VCPSAN SEWER 27"RCP6"SAN SEWER (PRIVATE)6"" PVC SAN SEWER 10"" VCP SAN SEWER 1992-Jun-01 10"" VCP SAN SEWER 10"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"" PE SAN SEWER ABM# 1275 2011-Mar-15 6"" VCP SAN SEWER 10"" SAN SEWER10"" SAN SEWER 10"" VCP SAN SEWER 1992-Jun-01 24"" SAN SEWER 27"" RCP SAN SEWER6"" VCP SAN SEWER8"" PE SAN SEWER ABM# 1275 2011-Mar-05 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 10"" VCP SAN SEWER 10" VCP SAN. SEWER 10"" VCP SAN SEWER 27"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 8"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 27"" SAN SEWER 30"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER6"VCP 27"" SAN SEWER 27"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"8" VCP SAN. SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER6"" VCP SAN SEWER 8"8" VCP SAN. SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER 8"" SAN SEWER6"" VCP SAN SEWER 8"" VCP SAN SEWER30"" SAN SEWER 30"" SAN SEWER 6"" VCP SAN SEWER 6"VCPJUL51 8" VCP SAN. SEWER 6" 6" VCP SAN SEWER 8"VCP 6"" SAN SEWER6"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER 4"" VCP SAN SEWER 10"" VCP SAN SEWER 6"" VCP SAN SEWER 10"" VCP SAN SEWER 10"" VCP SAN SEWER 4"" VCP SAN SEWER4"" VCP SAN SEWER4"" VCP SAN SEWER 4"" VCP SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER 8"8"" SAN SEWER 6"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 6"" VCP SAN SEWER 30"" SAN SEWER 30"" Unknown SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 12"" SAN SEWER 8"VCPJUL51 8"8"VCPJUL51 8"VCPJUL51 6"VCP 6" 6"VCPJUL51 8"VCPJUL516"VCPJUL516"VCPJUL518"VCPJUL51 6"" SAN SEWER 1951-Jul-01 8"VCPJUL51 6"" VCP SAN SEWER 8"" SAN SEWER 6"" VCP SAN SEWER 8"" SAN SEWER 6"" VCP SAN SEWER 8"VCPJUL51 6"VCJUL51 30" 6"VCJUL51 8"" VCP SAN SEWER 1951-Jul-01 8"VCJUL51 8"" VCP SAN SEWER 6"" VCP SAN SEWER 6"VCPSAN SEWER 10"" VCP SAN SEWER 8"" SAN SEWER 6"" VCP SAN SEWER 8"VCPSAN SEWER 8"" SAN SEWER 30" 8"VCPJUL51 8"VC 6" 6"VCPSAN SEWER 8"" VCP SAN SEWER 6"" SAN SEWER 6"VCPDEC-1952SAN SEWER6"SAN SEWER 460.50'8"" VCP SAN SEWER 8" VCP SAN. SEWER 8"" VCP SAN SEWER 6"SAN SEWER 6"SAN SEWER8"SAN SEWER 8"VCPSAN SEWER6"VCPSAN SEWER 6"VCPSAN SEWER 6"VCPSAN SEWER 6"VCPSAN SEWER 8"VCPSAN SEWER 6"SAN SEWER10"SAN SEWER6"SAN SEWER6"VCPSAN SEWER 10"SAN SEWER 8"VC 8"VC 8"VCPSAN SEWER8"VCPSAN SEWER 8"VCPSAN SEWER8"VCPSAN SEWER 10"8"VCPSAN SEWER 8"SAN SEWERJAN-1948 4.9"PESAN SEWER(SL)19876"VCPSAN SEWER 8" 6.6"PESAN SEWERABM #1059A(SL)1987 6"VCP (SL)1987SAN SEWER4.9"PE 4.9"PESAN SEWER 6"" VCP SAN SEWER ABM# 10"VC 6"SAN SEWER 12"VCPSAN SEWER 6"VC 8"" VCP SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER 6"VCPSAN SEWER 8"VCPSAN SEWER 8"VCPSAN SEWER 6.6"PESAN SEWER 6.6"PESAN SEWERJUL-1951(SL)1987 8"SAN SEWERMAR-1952 6"SAN SEWER 8"VCPSAN SEWER 6"SAN SEWER 6"VCPSAN SEWER 6"SAN SEWERAUG-1956 6"SAN SEWER 6"SAN SEWER 8"SAN SEWER8"SAN SEWER6"VCPSAN SEWER 6"VCPSAN SEWER 12"VCP12"SAN SEWER 6"" SAN SEWER 6"VCPSAN SEWER8"VCPSAN SEWER 12"VCPSAN SEWER 8"VCPSAN SEWERAUG-1951 6"SAN SEWER 8"" VCP SAN SEWER 1951-Aug-01 15"SAN SEWER15"SAN SEWER 6"VCP 6"VCP6"SAN SEWER 8"SAN SEWER6"SAN SEWERSEP-1952 6"SAN SEWER 6"VCP 6"SAN SEWER 6"SAN SEWER8"VCPSAN SEWERSEP-1952 6"SAN SEWER 6"APR48 6" 15"VC 15"VC 8"VCPSAN SEWERSEP-1952 8"VCAUG518"VCPSAN SEWERAUG-1951 6"VCPJUL59 6"VCPJUL59 8" SSR 20 2009-Apr-018"" PE SAN SEWER16"" PE SAN SEWER SSR 7 SL 199616"" PE SL 199616"" PE SL 1996 8"" PE SAN SEWERSSR 20 2009-May-01 6"SAN SEWER10"" VCP SAN SEWER 8"VCP 8"VCP 8"" PE SAN SEWERSSR 20 2009-May-0116"" PE SAN SEWER SSR 7 SL 1996 10"VCP6"VCP 10"VCP 16"" PE SAN SEWER SSR 7 SL 1996 6"" VCP SAN SEWER 16"" PE SAN SEWER SSR 7 SL 1996 16"" PE SAN SEWER SSR 7 SL 1996 8"VCP 8"VCP 8"VCP SSR 20 2009-Apr-018"" PVC SAN SEWER16"" PE SAN SEWER SL 1996ABM# 1166 18"" VCP SAN SEWER18"18"" SAN SEWER8" 6"" VCP SAN SEWER 15"VCP 6"" SAN SEWER 6"" SAN SEWER 8"" SAN SEWER 18"VCP 8" 8"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" SAN SEWER 8"" VCP SAN SEWER8"" SAN SEWER 5-220 1944-Jul-016"" VCP SAN SEWER 8"SAN SEWER 8"SAN SEWER 8"SAN SEWER 6"VCPSAN SEWER 8"SAN SEWER 8"SAN SEWER 8"" SAN SEWER 8"" VCP SAN SEWER 8"" SAN SEWER 6" 8"" VCP SAN SEWER 6"SAN SEWER 6"SAN SEWER 8"" PVC SAN SEWER ABM# 1275 2011-Mar-29 6"SAN SEWER 6" 6"SS 8"" SAN SEWER8"" SAN SEWER10"" SAN SEWER 8"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"SAN SEWER 6"SAN SEWER 6"SAN SEWER6"" SAN SEWER 10"" SAN SEWER SS #3441 BY OWNER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER BY OWNER 27"" RCP SAN SEWER 10"" SAN SEWER10"" SAN SEWER10"" SAN SEWER10"" SAN SEWER 18"18"27"" SAN SEWER 27"" SAN SEWER 27"" SAN SEWER 15" 18"15" 15"" SAN SEWER 15"" SAN SEWER 10"" SAN SEWER 10"" SAN SEWER 8" 8"" SAN SEWER 8" 6"" SAN SEWER6"" SAN SEWER6"" VCP SAN SEWER10"" SAN SEWER 6"" SAN SEWER6"" SAN SEWER15"" SAN SEWER 10"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6" 6" 12"" VCP SAN SEWER 1989-Jan-017.6"" PE DR SAN SEWER 1996 ABM#1162 12"" VCP SAN SEWER SSR 2 1992-Nov-01 10"" VCP SAN SEWER 27"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 5.4"" PE SAN SEWER SSR 4 27"" SAN SEWER5.4"" PE SAN SEWER SSR 4 5.4"" PE SAN SEWER SSR 4 6"" SAN SEWER 12"" VCP SAN SEWER 1989-Jan-0112"" VCP SAN SEWERJAN-1989 12"" VCP SAN SEWER6"VCP 370'8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 15"" SAN SEWER 1940-Jan-01 15"" VCP SAN SEWER 1940-Jan-01 12"" VCP SAN SEWER 27"" SAN SEWER 8"" SAN SEWER 10"" PVC SAN SEWER 1993-Feb-01 10"" SAN SEWER10"" SAN SEWER27"" SAN SEWER27"" RCP SAN SEWER 6"" VCP SAN SEWER 27"SAN SEWER10"" PVC SAN SEWER27"" SAN SEWER27"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER SSR 4 1995-Jul-01 8"" PE SAN SEWER SSR 4 1995-Jul-01 8"" PE SAN SEWER 15"" VCP SAN SEWER8"" SAN SEWER 15"" SAN SEWER12"" SAN SEWER 8"" VCP CIPP SAN SEWER 2011 ABM#1275 6" 10"" SAN SEWER 6"VCP6" 6"VCP 27"RCP 27"RCP 6"VCP 6" 27"" RCP SAN SEWER 6"8"VCP 8"VCP 8"VCP 8" 6"VCP 8" 6"VCP 8" 8"PESAN SEWERMAR-1995ABM# 1162 SSR 4 1995-Jul-018"" PE SAN SEWER 6"" SAN SEWER6"" SAN SEWER SSR 27 1944-Jul-01 6" 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"" PE SAN SEWERSSR 4 1995-Jul-01 8"" PE SAN SEWERSSR 4 1995-Jul-01 10"" VCP SAN SEWER 15"" SAN SEWER18"" VCP SAN SEWER12"" SAN SEWER 18"" PE SAN SEWER ABM# 1275 2011-Jun-23 8" 18"" VCP SAN SEWER 8"" SAN SEWER10"" SAN SEWER18"" VCP SAN SEWER12"" PVC SAN SEWER 8"" PE SAN SEWER ABM# 1275 2011-Jun-09 12"18"" VCP SAN SEWER18"" VCPSAN SEWER 8" 18"" VCP SAN SEWER18"" VCP SAN SEWER 6" 8"" SAN SEWER 8" 18" 18"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER6"" SAN SEWER 6"" SAN SEWER 8" 6"VCPSAN SEWER 6"SAN SEWER 6"" VCP SAN SEWER 12" 6"VCP 6"VCPSAN SEWER 6"VCPSAN SEWER 6"VCP 6" 8"" SAN SEWER 8"" SAN SEWER8"" SAN SEWER 6" 18" 6" 18"6" 8"VC 6"8"" SAN SEWER 8"VCP8" 8"18" 8"" PE SAN SEWER SSR 6 1996-Jan-018"" PE SAN SEWER SSR 6 1996-Nov-01 8"" PE SAN SEWER SSR 6 1996-Nov-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER 8"" PE SAN SEWER 1996-Sep-01ABM# 1172 SSR 6 1996-Sep-018"" PE SAN SEWER 10"" PE SAN SEWER SSR 6 1996-Oct-01 10"" PE SAN SEWER SSR 6 1996-Oct-01 8"" PE SAN SEWER SSR 6 1997-Jan-01 8"" PE SAN SEWER SSR 6 1996-Dec-01 8"" PE SAN SEWER SSR 6 1996-Dec-01 8"" PE SAN SEWERSSR 6 1996-Dec-01 8"" PE SAN SEWER SSR 6 1996-Dec-01 8"" PE SAN SEWER SSR 6 1996-Dec-01 8"" PE SAN SEWER SSR 6 1996-Dec-01 8"" PE SAN SEWER SSR 6 1996-Dec-01 8"" PE SAN SEWER SSR 6 1996-Nov-01 8"" PE SAN SEWER SSR 6 1997-Jan-01 8"" PE SAN SEWER SSR 6 1997-Jan-01 8"" PE SAN SEWER SSR 6 1996-Oct-01 8"" PE SAN SEWER SSR 6 1996-Oct-01 8"" PE SAN SEWER 1996-Oct-01ABM# 1172 8"" PE SAN SEWER SSR 6 1996-Dec-01 21"" SAN SEWER 8"" PE SAN SEWER SSR 6 1997-Mar-01 8"" PE SAN SEWER SSR 6 1997-Jan-01 5.4"" PE SAN SEWER DR 1996 6"VCP 6" 21"" SAN SEWER 8"" PE SAN SEWER SSR 6 1997-Jan-01 10"" PE SAN SEWER SSR 6 1997-Apr-01 8"" PE SAN SEWER SSR 6 1997-Mar-018"" PE SAN SEWER SSR 6 1997-Mar-01 8"" PE SAN SEWER SSR 6 1997-Mar-01 10"" PE SAN SEWER SSR 6 1997-Apr-01 8" 5.4"" PE SAN SEWER DR 19965.4"" PE SAN SEWER SSR 4 10"" PE SAN SEWER SSR 6 1996-Oct-01 24" 10"" PE SAN SEWER SSR 6 1996-Oct-01 24"" SAN SEWER24" 10"" PE SAN SEWER SSR 6 1997-Apr-01 10"" PE SAN SEWER SSR 6 1997-Apr-01 8"" PE SAN SEWER SSR 6 1997-Mar-01 10"" PE SAN SEWER SSR 6 1997-Apr-015.4"" PE SAN SEWER 5.4"" PE SAN SEWER6"VC10"" PE SAN SEWER SSR 6 1997-Apr-01 8" 6" 6" 8" 6" 6"" SAN SEWER 8" 6"" PE SAN SEWER SSR 6 1997-Apr-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 6"" SAN SEWER8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 6"" VCP SAN SEWER 6" 8"" PE SAN SEWER SSR 6 1996-Aug-01 ABM#1172-96 8"" PE SAN SEWER SSR 6 1996-Aug-01 8"" PE SAN SEWER SSR 6 1996-Aug-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWERSSR 6 1996-Aug-01 8"" PE SAN SEWER SSR 6 1996-Aug-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1996-Aug-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1997-Jan-01 8"" PE SAN SEWER SSR 6 1997-Feb-01 8"" PE SAN SEWER SSR 6 1996-Sep-01 6"8"" PE SAN SEWER SSR 6 1996-Sep-01 8"VCP 8" 8"VCP SSR 6 1996-Aug-018"" PE SAN SEWER 10"" PE SAN SEWER SSR 6 1996-Oct-01 10"" PE SAN SEWER 8"" PE SAN SEWER SSR 6 1996-Sep-01 8"VCP 8"VCP 8"VCP 12"VCP 12"VCP 10"VCP 8"VCP 8"" VCP SAN SEWER8"VCP 10"VCP 10"VCP 6"6" 8"VCPSAN SEWER8"VCP 6"" VCP SAN SEWER 18"SAN SEWER 6"6"SAN SEWER 6"VCPDEC-1961SAN SEWER 27"" CIPP CIPPSAN SEWER SSR 18 36"SAN SEWER 36"SAN SEWER 36"SAN SEWER 15"" CIPP SAN SEWER East Bayshore CIPP 1994 SAN SEWER SSR 18 27"" CIPP CIPP 36"RCP 18"AC15"VCP 36"RCPSAN SEWER 27"" SAN SEWER 18"AC 18"AC 8"" PE SAN SEWER SSR 18 2007-May-01 6" 18"SAN SEWER 8"" PE SAN SEWER SSR 11 2001-Sep-01 6"SAN SEWER18"VCPSAN SEWERJUL-19516"SAN SEWER 6"SAN SEWER 18"18" 18"AC 18"" SAN SEWER18"" SAN SEWER18"AC 6"VCP6"" VCP SAN SEWER 6"VCP 18"SAN SEWER 6"SAN SEWER 10"" SAN SEWER 72" 8"SAN SEWER 72" 72" 18"SAN SEWER 18" 8"VCPSAN SEWER 18"SAN SEWER18"SAN SEWER 8"VCPSAN SEWER8"SAN SEWER 8"SAN SEWER6"SAN SEWER 8"VCPSAN SEWER8"VCPSAN SEWER 4"INS 36"" SAN SEWER 27"" CIPP CIPPSAN SEWER SSR 18 8"VCPSAN SEWER36"SAN SEWER 36"RCP 36"RCP 36"CHANNING TRUNK SAN SEWER 6"INS 72" 72" 72" 6"VCP 6"VCPSAN SEWER 42"" CIPP CIPPSAN SEWER SSR 18 6"VCPSAN SEWER 36"RCP 8"" ACP SAN SEWER 8"SAN SEWER 8"" SAN SEWER 27"" CIPP CIPPSAN SEWERSSR 18 36"" CIPP CIPPSAN SEWER SSR 18 24"RCP501' 24"RCP 6"" ACP CIPP SAN SEWER REHAB IN ABM#1284 8"" ACP CIPP SAN SEWER REHAB IN ABM#1284 24"ACP 27"" CIPP CIPPSAN SEWER SSR 18 54"RCP 54"RCPEFFLUENTSAN SEWER 24"" ACP SAN SEWER(not Palo Alto owned line) 36"RCPSAN SEWER 8"VCPJUL59 6"VCP 8"VCPJUL59 8"VC 8"VCPAUG51 8"VCPJUL59 8"VCPJUL59 6" 8"VCP8" 6"6" 6"VCP 6"6"VCP 8"VCAUG51 6"VCP6"VCP6" 30"" PCP SAN SEWER6"17736"PCP 6"VCP 6" SSR 11 2001-Sep-01 8"" PE SAN SEWER 6"6" 8"" PE SAN SEWER SSR 11 2001-Sep-01 6"" PE SAN SEWERSSR 11 2001-Sep-018"" PE SAN SEWER SSR 11 2001-Sep-01 6"VCP 6" 8"VC 6"VCP SSR 11 2001-Sep-01 8"" PE SAN SEWER 6"VCP 8"VCP 8" 6"VCP30"" PCP SAN SEWER 31030"PCP 8"" PE SAN SEWER SSR 11 2001-Sep-01 8" 20330"PCP 6"VCP 8"VCP 6"VCP 6"VCP 8"VCP 6"VCP 34530"PCP 6"VCP 6"VCP 6"" VCP SAN SEWER6"" VCP SAN SEWER 8"" PVC SAN SEWER SSR 11 2001-Oct-01 15"VCPSAN SEWER 15"VCP 8"VCP 8"VCP 8"VCP15"VCP 15"VCP 8"VCP8"VCP 8"VCPJUN588"VCPJUN58 8"VCP 6" 6"6" 8"VCP 8"VCP 15" 15" 15"" SAN SEWER6"6" 8"" PE SAN SEWER SSR 11 2001-Sep-01 6.6"PESAN SEWERABM #1134FEB-1988(SL)1994 6"4.9"PESAN SEWERABM #1063A(SL)1989 6"6" 8" 8"VCP 15"" SAN SEWER 15" 15" 6"VCP 18" 8"VCP 14"VCP 8"VCP 8"VCP 6"8"VCP 8" 8"VCP 6"8"" PE SAN SEWERSSR 11 2001-Sep-01 8"" PE SAN SEWER SSR 11 2001-Sep-01 6" 8"VCP 18" 8"VCP 18"VCP 8"8"" PE SAN SEWER SSR 11 2001-Sep-01 18"VCP 8"VCP 18"8" 18" 8"" PE SAN SEWER SSR 11 2001-Sep-018"" PE SAN SEWERABM# 1212SEP-20014.9"PESAN SEWER(SL)19878"" PE SAN SEWER SSR 11 2001-Sep-01 6.6"PESAN SEWER(SL)1994 8"VCPSAN SEWERABM #11341994 8"VCPSAN SEWER 6"VCP18"VCJUL516"VCP 18"6"VCP 8"VCPSAN SEWER 8"VCP 8"VCP 8"VCP 18"VCP18"VCPSAN SEWER 10"8"VCP 8"VC 18" 8"VC 18" 6"VC 10" 10"VCPOCT93ABM 1122 8"VC 8"VCP 10"" SAN SEWER 8"SAN SEWER 6"" SAN SEWER 6" 27" 6" 6" 18"8" 6" 18"27"8"18"VC 10"VCPOCT93ABM 1122 12" 10"SAN SEWER6"" SAN SEWER 10"" SAN SEWER 6"SAN SEWER 18"" SAN SEWER 6"VCP 6"VCP 6"" VCP SAN SEWER 6"VCP 6"SAN SEWER6"" VCPSAN SEWER 6"VCP 6"VCP 6"VCP 6" 6"VCPSAN SEWER 6"VC6"VCP 6"VC 6"VC 6"VCP 8" 12" 12"12" 12" 6"VCP 12"VC 8"VCAPR48VC 8"8"VC 6"VCPVCP6" 15" 8"6" 15"VC 8"VCAPR488"VCAPR48 6"VCP 6"VCP 8"SAN SEWERFEB-1972 8"SAN SEWER 15"" VCP SAN SEWER 8"VCAUG598" 8"VCPJUL59 6" 6"VCPNOV606"VCP 6"VCP6"" VCP SAN SEWER 6"VCP 6"VCP6"VCP 6"VCP 6"VCP6"VCP 6"VCP6"VCP 6"VCP6"VCP 6"VCP 6"VCP 6"" VCP SAN SEWER 8"VC 6"VCP 6"VCP 8"VC 6"VC 8" 4"ACPSAN SEWER6"ACPSAN SEWER 12"SAN SEWER 4"ACPSAN SEWER6"ACPSAN SEWER 6"6"12"12"" SAN SEWER 6"6"" VCP SAN SEWER 6" 6"VCP6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 511.7036"PCP 6"VCP6"VCP 6"VCP 6"VCP 6"8" 6" 18"SAN SEWER 6"" SAN SEWER 6" 8"6" 8" 18" 6" 6"8" 12"" SAN SEWER6"SAN SEWER 12"6"VCP 6"6" 6" 6" 6" 6"VCP 6"" SAN SEWER6"VCP 6"VCP 6"VCP 6" 12" 12" 8"OCT47 8" 29436"PCP 6"VC 6"VC 6"VCP 6"SAN SEWER 6" 10"VC 6"VCP 6"VCPSAN SEWER6" 6"6"10" 6" 6"SAN SEWER 6"SAN SEWER6"SAN SEWER 10"VC 6"VCP 6"VCP 6"SAN SEWER 27"SAN SEWER 8"8"" VCP SAN SEWERSEP-19418"" PE SAN SEWER 8"" PE SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Aug-01 18"SAN SEWER 18"SAN SEWER 6"SAN SEWER 6"27"SAN SEWER6"SAN SEWER 6"SAN SEWER 8"SAN SEWER 18"SAN SEWER 18"RCPSAN SEWER 14"VC 14"" VCP SAN SEWER 8"VC 8"VC 8"OCT47 6"VC6"VC 14"14" 6"VCPSAN SEWER 6"VCPSAN SEWER 6"" SAN SEWER 18"27"RCP 6"" VCP SAN SEWER 27"RCPSAN SEWER18"15"VC 18"RCPSAN SEWER18"RCPSAN SEWER 15" 8"VCP6"VCP 6" 6"VCPSAN SEWER 6" 8"JUN51 6" 12" 8"VIT CLAYSEP41 8"VC 15"VC12" 500' 15"VC 15"VC 15" 6"VC 8"" PE SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Aug-01 15"VC8"" PE SAN SEWER SSR 11 2001-Aug-01 6"VCP 6"VCP 6"VCP 6"VC6"VCP 6"VCP 15"PCC27"" SAN SEWER 6"VCP6"VCP 8"VCP 6" 6" 8"JUN51 8"VCP8"VCP 15"PCC 6"VCP 8" 27"" RCP SAN SEWER 6"" VCP SAN SEWER ABM# 362B 1960-Jan-01 8"VCP6"VCP 6" 6"VCP 27"RCP 6"VCP 15"12"6"VC 6"VC 6"VC6"VC6"VC 6"VC6"VC 6"" SAN SEWER 6"VC 6"6"" VCP SAN SEWER 6"6"6" 15"" SAN SEWER 6"6" 8"VCP 8"VCP 8" 8" 8"27"RCP 6" 6"8" 6" 6" 8"6" 6" 8" 8"8" 6" 6"VCP 6" 8" 6" 6" 8" 6" 8" 8"8"" PE SAN SEWER ABM#1232 8"" PVC SAN SEWER ABM#1232 6"8" 6" 8" 6" 8" 8" 8" 6" 8" 8" 8"6" 6" 8" 6"8" 8" 8" 8"8"6" 27"SAN SEWER 27"8" 8"" SAN SEWER 8" 6"MAR27 8" 6"VICJAN6410" 10" 6"SAN SEWER 6" 8" 6"8" 6" 8"6" 6"SAN SEWER 6"SAN SEWER 8" 6" 6" 6"" VCP SAN SEWER 6"6" 8"8"" SAN SEWER 6" 6" 6" 8"SAN SEWER8"SAN SEWER 8"8" 6"" SAN SEWER SAN SEWER6" 27"SAN SEWER 8"SAN SEWER 8"SAN SEWER 8"SAN SEWER 6"8" 10"18"" SAN SEWER 10"VCPOCT93ABM 1122 6" 8" 8"SAN SEWER 6"27"" RCP SAN SEWER 8" 8"SAN SEWER8"SAN SEWER8" 8"VCPSAN SEWER 8"8"SAN SEWER6" 6"6"VCPJAN6410" 10" 10" 6" 10"SAN SEWER 10"SAN SEWER 8"" PE SAN SEWER ABM#12328"" PVC SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER SSR 15 2004-May-018"" PE SAN SEWER SSR 15 2004-May-01 8"" PE SAN SEWER ABM#1232 14" 8"" PVC SAN SEWER SSR 15 2004-Sep-01 8" 8"" PE SAN SEWER SSR 15 2004-Apr-01 8"" PE SAN SEWER SSR 15 2004-Sep-018"" PE SAN SEWER SSR 15 2004-Sep-01 8"" PE SAN SEWER SSR 15 2004-Sep-01 6" 8"" PE SAN SEWER ABM#1232 8"8"" VCP SAN SEWER 1936-Jan-01 8" 8" 6" 6" 6" 8"8"" SAN SEWER8"8"" PE SAN SEWER ABM#1232 6" 6" 8" 6"SAN SEWER 8"SAN SEWER 8"SAN SEWER 45? & 22.5? BENDS 86.80'6"SAN SEWER 8"" SAN SEWER 8"" VCP SAN SEWER 1936-Jan-018"SAN SEWER 10"SAN SEWER 10"SAN SEWER 6"" SAN SEWER8"" PE SAN SEWER ABM#1232 6"" CIPP SAN SEWER ABM#12328"" PVC SAN SEWER 6"6" 6" 6"" SAN SEWER 8"" PE SAN SEWER SSR 15 2004-Jul-01 8"" PE SAN SEWER SSR 15 2004-Jun-01 6"8" 14"" SAN SEWER 14"" SAN SEWER 14" 6" 8"VC 12" 14"14"8" 14" 6" 8" 8"" PE SAN SEWER 8"" PE SAN SEWER 6"" SAN SEWER 8" 8"" SAN SEWER 6"SAN SEWER 45? & 22.5?\RBEND8"SAN SEWER 8"" PE SAN SEWER 6" 6" 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWERSSR 14 2003-Feb-01 8"" PE SAN SEWER 6"" VCP SAN SEWER 6" 6"VCP 6"VCP 6""VCP SAN. SEWER 12" 12"" VCP SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 6"" VCP CIPP 2003 8"" PE SAN SEWER 8"" VCP SAN SEWER CIPP 2003 14"VC 14"" VCP SAN SEWER 15"VCP 15"VCP 12"" VCP SAN SEWER15"VCP15"" VCP SAN SEWER 6"6"VCP 6" 6"VCS-298 15"" VCP SAN SEWER 6" 8" 6"8" 6" 6"VC 6" 7.6"PESAN SEWERABM #1162-'961997 5.4"PESAN SEWERABM #1162-'9519975.4"" PE SAN SEWER SSR 4 DR 1995 7.6"PESAN SEWERABM #1162-'961997 5.4"PESAN SEWERMAR-19461997 5.4"" PE SAN SEWER SSR 4 8" 6" 6" 6" 6"6"6" 6"6"6" 6"VCPSAN SEWER1997 6"VCPSAN SEWER19976"6" 6" 6" 6"6"VCPSAN SEWER6"VCPSAN SEWER 6"VCPSAN SEWERABM# 1187-971997 6"5.4"PESAN SEWERABM# 1187MAR-1997(DR)1997INSIDE 6" VCP 6"5.4"PESAN SEWER1997INSIDE 6" VCP 8"8"" SAN SEWER 8"" SAN SEWER 6" 6"6" 8"" VCP SAN SEWER 1925-Sep-01 6"6" 8"" 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 6"6"" SAN SEWER 6"" SAN SEWER 6" 8"" PE SAN SEWER ABM#12326" 6"6"6" 6"" SAN SEWER 8"" PE SAN SEWER ABM#1232 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#12328"" PE SAN SEWER ABM#1232 8" 6" 8" 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#12328"" PE SAN SEWER ABM#1232 7.6"PE1997SAN SEWER 6" 8"" PVC SAN SEWER ABM#1232 6" 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6" 6"" Unknown SAN SEWER 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER 6"8" 8"" SAN SEWER 6"6"" VCP SAN SEWER 12"" SAN SEWER 8"VCP8"" SAN SEWER 8"" SAN SEWER 6" 6" 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER ABM# 8"" VCP SAN SEWER ABM# 6"6" 6"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 8"" Unknown SAN SEWER ABM# 8" 6"" VCP SAN SEWER6"" SAN SEWER6" 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 8"" SAN SEWER 8"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER ABM# 6"" SAN SEWER 6"" SAN SEWER 18"" PVC SAN SEWER SSR 18 2006-Aug-01 6"" SAN SEWER ABM# 6"" SAN SEWER 6"6"" SAN SEWER 30"" Unknown SAN SEWER 6" 6"8"" SAN SEWER ABM# 8"" SAN SEWER ABM# 8 IN5.4"" PE SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" SAN SEWER 6"4"" ACP SAN SEWER ABM# 1961-Feb-01 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6" 6" 6" 6"" SAN SEWER 8"" SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"10"" SAN SEWER 10"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6" 6"10"" SAN SEWER 10"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 8"8"" SAN SEWER 5.4"PESAN SEWER5.4"" PE SAN SEWER SSR 4 1996-Mar-01W/D&R PE LINER ABM #1162-965.4"" PE SAN SEWER 10"" SAN SEWER 10"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6"SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER6"" SAN SEWER 8"" PE SAN SEWER ABM#1232 6" 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE ABM#12326"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"6" 6"" VCP SAN SEWER 12"" VCP SAN SEWER 1991-Dec-01 6"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 12"" VCP SAN SEWER 6" 8"" PE SAN SEWER ABM#12326" 6"" SAN SEWER 6"" SAN SEWER 8"" PE SAN SEWER ABM#1232 6"8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER ABM#12328"6" 6"6"6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6" 15"" VCP SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"FEB22 6" 6" 8" 8"" VCP SAN SEWER ABM# 14"" SAN SEWER 12"" SAN SEWER 8" 6" 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6" 6"" SAN SEWER 8" 14"" SAN SEWER 5.4"" PE SAN SEWER SSR 29 6"PVCSAN SEWER 6"PVCSAN SEWER- NOT IN USE 6"VCP6"VCP 8"VCOCT39462'6"VC 6"24"NOV82 6" 6" 8" 6"" Unknown SAN SEWER ABM# 6"" SAN SEWER 6"24"JUL82 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 8"VC 8"VCP 6" 8 INVCP 6"8"VC 8"CI 8"VC6"CI 6" 6" 6"VC 6"6" 6"VC 6"6" 6"6"" SAN SEWER6" 6"" VCP SAN SEWER6" 6" ABM #1128 VCP8 IN 6" 8 INVCPABM #1128-94 6" 8"" VCP SAN SEWER Alexis 1994-Feb-01 6" 6"6"ABM #11516"" SAN SEWER 6"1998-01-01PVC ABM #1184 6" 6"" SAN SEWER 6"6" 8"" PE SAN SEWER 8 INHDPEABM #1151-95 6" 6"5.4"" PE SAN SEWER SSR 29 6"6"" VCP SAN SEWER 6"" VCP SAN SEWER 6" 6" 6"5.4"" PE SAN SEWER 6"6" 6"6" 8" 8 INABM #1151-95HDPE HDPE 5.5 INPE 8 INHDPEABM #1151-954"NOV-1944SAN SEWER 6" 5.5 INPE 6"334' 12"12" 4"CI 5.4"PESAN SEWER1997 8" 8 INHDPEABM #1151-95 6"6" 6"" SAN SEWER 6" 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 27"JUL8227" 6" 6"" VCP SAN SEWER ABM# 6"" Unknown 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"6"" SAN SEWER 27"6" 6"" SAN SEWER 6"" SAN SEWER 5.4"" PE SAN SEWER SSR 29 6" 10"" PE SAN SEWER 1993-Jul-0115"SAN SEWER10"" PE SAN SEWER 1993-Jul-01 6"" PE SAN SEWER SSR 29 1997-Jul-01 15"15"SAN SEWER 5.4"" PE SAN SEWER SSR 29 5.4"" PE SAN SEWER SSR 29 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER 6" 15"6" 5.4"" PE SAN SEWER SSR 29 10"" PE SAN SEWER ABM# 1284 2013-Feb-12 8"" PVC SAN SEWER 8"" PE SAN SEWER 6" 8"" PE SAN SEWER ABM# 1284 2013-Jan-30 8"" PE SAN SEWER ABM# 1284 2013-Feb-25 10"" PE SAN SEWER ABM# 1275 2011-Jul-01 6"8"" PE SAN SEWER ABM# 1284 2013-Mar-11 6" 8"8"" PE SAN SEWER ABM# 1284 2013-Feb-14 6" 10"" PE SAN SEWER 6"VCP 6"VCP 6" 7.6"PESAN SEWER W/ D&R PE LINER ABM#1162JAN-1996 6"6"6"VCP 8" 8"8" 6" 8" 8" 8" 6"VC 6"VC 6"VCSEP456" 6" 6"VC8"VC 8"" PE SAN SEWER ABM# 1284 2013-Feb-28 8"" PE SAN SEWER ABM# 1284 2013-Mar-01 8"" PE SAN SEWER ABM# 1284 2013-Mar-05 8" 15" 8"" PE SAN SEWER 8"" PE 15"VC14"VC15"VC 15"VCPSAN SEWER92' 8"" PE SAN SEWER CIPP 2003 8"" PE SAN SEWER 8"" PE SAN SEWER 6"8"" PE SAN SEWER 12"VC 36" 8"7" 8"" PE SAN SEWER 8"" PE SAN SEWER 8" 12"SAN SEWER 8"VCPSAN SEWER12"VCPSAN SEWER 14"VCPSAN SEWER 15"SAN SEWER12"SAN SEWER21"VCPSAN SEWER 8"12"36"8" 14"VCPSAN SEWER 8"" PE 8"" PE SAN SEWER SSR 11 2001-Aug-01 8"VCPSAN SEWER 6"SAN SEWER 21"VCPSAN SEWER 8"" PE SAN SEWER 6"SAN SEWER 36"SAN SEWER 8" 8"SAN SEWER 7"8" 6.6"SAN SEWER 8" 8"6"SAN SEWER 8"VC 6"VC 8" 6"VC 6" 8"VC8"VC 8"VC6" 8"" PE SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Jul-01 8"" PE SAN SEWER 8"" PE SAN SEWER SSR 11 2001-Jul-01 6"VCPSAN SEWER 21"VCPSAN SEWER8"" PE SAN SEWER 14"VCPSAN SEWER 21"VCPSAN SEWER6"VCPSAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Jul-01 8"" SAN SEWER SSR 11 2001-Aug-01 6"VCP 12" 15"6"VC15" 12"" SAN SEWER 15" 12"" SAN SEWER 12" 15" 12" 8"" PE SAN SEWER SSR 11 2001-Aug-01 6"" VCP6"VCP6"VCP6" 6"VCP 6"VCP 6"VCP6"VCP 4" 6"VCP 6"SAN SEWER 15"VC 6"VC 8"" PE SAN SEWER 8"" PE 6"" PE SAN SEWER SSR 11 21"" CIPP CIPPSAN SEWER SSR 18 SAN SEWER SSR 18 21"" CIPP CIPP JUL9221"RCPSAN SEWER 6"" PE SAN SEWERABM# 1212SEP-20016"" VCP SAN SEWER 1946-Jan-01 21"VCPSAN SEWER21"RCPSAN SEWERJUL-1972 21"RCP 6"" VCP SAN SEWER 8"" PVC SAN SEWER SSR 11 2001-Oct-01 12"VCPSAN SEWER6"CI 24"" CIPP CIPPSAN SEWER SSR 18 (IN 36" CASING) SAN SEWER15"VCP 24"" CIPP CIPPSAN SEWER SSR 18 21"" CIPP CIPPSAN SEWER SSR 18 SAN SEWER SSR 18 21"" CIPP CIPP SAN SEWERMAR-19506"VCP 8"" PE SAN SEWER 8" 6.6"PESAN SEWER(SL)1975MAY-1974 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"VCPSAN SEWER6"VCPSAN SEWER6"VCPSAN SEWER6"VCP 6"VCPSAN SEWER 6"VCPSAN SEWER6"VCPSAN SEWER6"VCPSAN SEWER 12"VCPSAN SEWER 26"" PE SAN SEWER SSR 18 2006-Oct-2436" 10"VCPSAN SEWER 36"SAN SEWER 36"SAN SEWER6"SAN SEWER 6"VCPSAN SEWER 6"VCPSAN SEWER 6"SAN SEWER 12"VCPSAN SEWER 6"VCP6"VCPSAN SEWER36"SAN SEWER 6"VCPSAN SEWER 36"6"VCPSAN SEWER6"VCPSAN SEWER 6"VCPSAN SEWER 8"VCPSAN SEWER 6"SAN SEWER6"PVCSAN SEWER 6"SAN SEWER STUB8"VCPSAN SEWER8"VCPSAN SEWER 6"SAN SEWER 6"VCPSAN SEWER 36" 10"VCPSAN SEWER 6"SAN SEWER 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWER SSR 15 2004-Sep-01 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWERSSR 15 2004-Aug-01 8"" PE SAN SEWER 6"JAN38 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER SSR 14 2003-Apr-018"" PE SAN SEWER 6"JAN38 30" 6" 6" 8"" PE SAN SEWER 8"" PVC SAN SEWERSSR 15 2004-Sep-01 8"" PVC SAN SEWER SSR 15 2004-Sep-01 8"" PE SAN SEWER 8"" PE SAN SEWER SSR 14 2003-Apr-0130" 6"8"" PVC SAN SEWER SSR 15 2004-Aug-018"" PE SAN SEWER SSR 15 2004-Aug-01 6"VCP 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"VCP6"VCP 8"VCP6"VCP6"VCP 6"VCP 8"VCP 6"VCP 6"" VCP SAN SEWER 6" 8" 8" 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 5"PEMAY746"" VCP SAN SEWER 5"PE 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8" 8"" VCP SAN SEWER 8"VCP 10"" CIPP SAN SEWER CIPP 10"" CIPP SAN SEWER CIPP 2003 6" 8"" PE SAN SEWER SSR 14 2003-May-01 6" 6" 10"" PE SAN SEWER 10"" PE SAN SEWER 30"33"" SAN SEWER 6"JUN50W-994 6"VC 6"VCNOV47 10"" PE SAN SEWER 10"" PE SAN SEWER 10"" PE SAN SEWER 6"VCP 6"33"" SAN SEWER6" 6"VC 6" 6"VC 8"" PE SAN SEWER 8"" PE SAN SEWER 6"VC 8"" PE SAN SEWER 6"VC 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER PE SAN SEWER SL 6"12" 36" 6"8" 12"" CIPP SAN SEWER CIPP 2003 6"VCP8"6"VC 8"VCP 8"3"PE 8" 10"" PE SAN SEWER 8"" PE SAN SEWER 8"VC8"VC8"VC 8"VC8"" VCP SAN SEWER 6"VC6"VC 8"" PE SAN SEWER ABM# 1275 2011-Apr-14 6"6" 6"" VCP SAN SEWER 6"6" 6"VCP 8"" PE SAN SEWER ABM# 1275 2011-Apr-20 6"VC 8"" PE SAN SEWER ABM# 1275 2011-Apr-07 8"" PE SAN SEWER ABM# 1275 2011-May-04 8"" PE SAN SEWER ABM# 1275 2011-Apr-29 8"" PE SAN SEWER ABM# 1275 2011-Apr-22 6" 6" 8"" PE SAN SEWER ABM# 1275 2011-Apr-29 8"" PE SAN SEWER ABM# 1275 2011-Apr-05 8"" PE SAN SEWER ABM# 1275 2011-May-12 8" 10"" PE SAN SEWER SSR 19B 8"" PE SAN SEWER SSR 19B 2008-Sep-258"" PE SAN SEWER SSR 19B 2008-Sep-26 10"" PE SAN SEWER SSR 19B 2008-Sep-18 6" 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6" 10"" PE SAN SEWER SSR 19B 2008-Aug-19 8"" PE SAN SEWER SSR 19B 2008-Oct-06 6"6"VCP 6"6"6" 8"" VCP SAN SEWER 8"" VCP SAN SEWER 6"VCP 6"6"VCP6"VCP 8"" PE SAN SEWER SSR 19B 2008-Oct-21 8"" PE SAN SEWER SSR 19B 2008-Oct-22 8"" PE SAN SEWER SSR 19B 2008-Oct-23 8"" SAN SEWER 8"" SAN SEWER12"" PVC SAN SEWER 2002-Dec-0110"" SAN SEWER 8"" SAN SEWER 6"" SAN SEWER8"" SAN SEWER 8"" PE SAN SEWER SSR 19B 2008-Oct-28 8"" PE SAN SEWER SSR 19B 2008-Oct-28 8"" PE SAN SEWER SSR 19B 2008-Oct-29 10"" PE SAN SEWER SSR 19B 2008-Aug-15 10"" PE SAN SEWER SSR 19B 2008-Aug-21 10"" PE SAN SEWER SSR 19B 2008-Aug-12 8"" PE SAN SEWER SSR 19B 2008-Nov-06 10"" SAN SEWER 8"" PE SAN SEWER SSR 19B 2008-Nov-03 10"" SAN SEWER10"" SAN SEWER 8"" SAN SEWER 8"" PE SAN SEWER SSR 19B 2008-Nov-048"" PE SAN SEWER SSR 19B 2008-Oct-30 8"" SAN SEWER 6" 6"8"" PE SAN SEWER ABM# 1275 2011-May-196"" VCP SAN SEWER6" 6" 8"" VCP SAN SEWER8"" PE SAN SEWER ABM# 1275 2011-Mar-03 6"VCP 6"VCP6" 6"VCP 8"" PVC SAN SEWER SSR 19B 2008-Nov-14 10"" VCP SAN SEWER 10"" SAN SEWER 8"" SAN SEWER 8"" VCP SAN SEWER 6"" SAN SEWER10"" SAN SEWER 6"" VCP SAN SEWER 10"" VCP SAN SEWER 8"" PVC SAN SEWER 2006-Aug-01 8"" PVC SAN SEWER 2006-Aug-016"" VCP SAN SEWER6"" VCP SAN SEWER 6"" SAN SEWER6"" SAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCP 6"VCP 6"VCP 15"24"AUG-195924"SAN SEWERAUG-1959WEIR14"PE 24"24"RCPSAN SEWERABM #1110199324"RCP24"RCPSAN SEWERABM #11351994 24"RCPSAN SEWER 8"" PE SAN SEWER ABM# 1275 2010-Oct-13 8"" PE SAN SEWERABM #1275 2010-Oct-27 6"VCPSAN SEWERJAN-1963 24" 21" 8"" PE SAN SEWER ABM# 1275 2010-Oct-14 6" 6" 6"VCPJAN636"VCP6" 6" VCP 24"RCP 24"RCP 6"SAN SEWER 6"SAN SEWER27"RCPSAN SEWER 6"VCP 15"VCP 8"VCP15"VCPSAN SEWER 14"PESAN SEWERABM #1166-'96(SL)1996 8"VCPSAN SEWER1997 27"SAN SEWER6"SAN SEWER6"SAN SEWER 8"" SAN SEWER8"" PE SAN SEWER ABM# 1275 2010-Oct-01 8"" PE SAN SEWERABM #1275 2010-Oct-12 8"" PE SAN SEWER ABM# 1275 2010-Nov-028"" PE SAN SEWER ABM# 1275 2010-Oct-26 8"" PE SAN SEWER ABM# 1275 2010-Nov-08 8"" PE SAN SEWER ABM# 1275 2010-Nov-09 8"" PE SAN SEWER ABM# 1275 2011-Apr-15 27"SAN SEWER8"" PE SAN SEWER ABM# 1275 2011-Jan-06 8"" PE SAN SEWER ABM# 1275 2010-Dec-13 16"PESAN SEWER(SL)1996 14"PESAN SEWERABM #1166-'96(SL)1996 8"" VCP SAN SEWER (PRIVATE) 8"" VCP SAN SEWER (PRIVATE) 8"" PE SAN SEWERAMB# 1253 2009-May-01 8" 8"" VCP SAN SEWER (PRIVATE) 6"SAN SEWER 8"SAN SEWER6"SAN SEWER 6"VCPSAN SEWER 6"VCPSAN SEWER 6"VCPSAN SEWER 6"SAN SEWER 8"" VCP SAN SEWER 8"" PE SAN SEWER ABM# 1275 2010-Nov-29 6" 6" 8"" PE SAN SEWERABM #1275 2010-Dec-03 6"6" 6"" SAN SEWER 8"" PE SAN SEWER ABM# 1275 2011-Apr-1910"" PE SAN SEWER ABM# 1275 2011-Jan-25 27"" RCP SAN SEWER 27"RCPSAN SEWER 27"" RCP SAN SEWER 8"VCPSAN SEWERABM# 1175 10"" PE SAN SEWER ABM# 1275 2011-Jan-28 8"" PE SAN SEWER ABM# 1275 2011-May-06 6"VCP 6"VCP6"" SAN SEWER 6"VCP 6"VCP 6"" SAN SEWER 6"VCP6"VCP 6"VCP 6"VCP6"VCP6"VCP 8"VCP 6"" SAN SEWER 6"VCP 6"VCP6"VCP6"VCP 6"VCP 6"6"244' 6"VCP 6"275'8" 8" 6"VCP 6"VCP6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 6"12"VCP 12"VCP 8"10" 8"VCP 8"VCP 8"VCP 6"VCP 6"VCP6"VCP 6"VCP 6"VCP 8"VCP8"VCP 6"VCP 6"VCP 6" 6"6"6" 6" 6"VCP 6"VCP 6"VCP6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 8"VCP6"" SAN SEWER 6"" VCP SAN SEWER 12"VCP 12"VCP 6"VCP 6"VCP 6"VCP 6"VCP 8"VCP8"CIP 6"VCP 6" 6" 6" 6"6" 6"6" 6" 6"6" 6"6" 8" 6" 6" 6"VCP 6"VCP 6"VCP 6" 15"VCP 15"VCP 8"" VCP SAN SEWER 8"" SAN SEWER 15"VCP 15"VCP 15"VCP 15"VCP 8"" SAN SEWER 15"VCP 8"VCP VCP 8"VCP 15" 15"VCP 8"VCP 8"VCP 8"VCP 8"VCP 8"VCP 8"" SAN SEWER 8"" SAN SEWER 8"VCP 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" SAN SEWER 12"VCP6" 12"VCP 6"VCP 15" 18"18"6" 18" 8"8" 8" 18" 15" 8" 15"VCPSAN SEWER 21" 21" 8"VCPSAN SEWER 6"VCP8"VCP 6" 6" 6"6" 6"VCP 6"VCP 8"VCP 10"" VCP SAN SEWER10"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER12"" VCP SAN SEWER 10"" VCP SAN SEWER 12"" VCP SAN SEWER12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 15"" VCP SAN SEWER 15"" VCP SAN SEWER 15"" VCP SAN SEWER15"" VCP SAN SEWER15"" VCP SAN SEWER15"" VCP SAN SEWER 15"" VCP SAN SEWER15"" VCP SAN SEWER15"" VCP SAN SEWER 15"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"VCP 6"VCP 10"" VCP SAN SEWER 10"" VCP SAN SEWER 10"" VCP SAN SEWER 10"" VCP SAN SEWER 10"" SAN SEWER 8"" VCP SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 6"VCP 8"" ACP SAN SEWER 8"AC 8"AC 8"" SAN SEWER 8"AC 8"AC 10"" VCP SAN SEWER10"" VCP SAN SEWER 6"VCP 8"" SAN SEWER 6"VCP 6"VCP6"VCP 6"VCP 6"VCP 6"VCP 6"VCP 8"AC 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 6"" SAN SEWER 6"VCP 6"VCP 6"" SAN SEWER 6"" SAN SEWER 6"VCP 6"VCP 6"VCP 6"VCP 6"VCP6"VCP 6"VCP6"VCP 6"VCP 6"VCP 6"" SAN SEWER 6"" SAN SEWER 4.9"" PE SAN SEWER 1998-Jan-01 6"VCP6"VCP 6" 6" 8"" SAN SEWER8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 10"" SAN SEWER 10"" SAN SEWER 10"" SAN SEWER 10"" SAN SEWER 12"" SAN SEWER 6"VCP6"VCP 6"" SAN SEWER 6"VCP6"VCP 6"" SAN SEWER 8"" SAN SEWER 8"AC 8"AC 8"AC 12"" VCP SAN SEWER 12"" VCP SAN SEWER12"" VCP SAN SEWER12"" VCP SAN SEWER 8"" ACP SAN SEWER 12"" VCP SAN SEWER 8"" SAN SEWER8"" SAN SEWER8"" SAN SEWER8"ABS 8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" VCP SAN SEWER 10"" VCP SAN SEWER 8"" SAN SEWER 8"VCPSAN SEWERABM #1151 ABM #11518"VCPSAN SEWER6"" SAN SEWER 8 INVCP 8"" VCP SAN SEWER 30"ACP 30"" Unknown SAN SEWER8 INVCPSAN W/D&R PE LINER ABM #1162-96 8 IN 6"" SAN SEWER 8"" VCP SAN SEWER 6" 12"" PVC SAN SEWER MH 10 INHDPE 6" 5.4"" PE SAN SEWER SSR 29 6" 6" 10 INHDPESAN #ABM1151-9512"" PVC SAN SEWER 6" 6"6" 12"" PVC SAN SEWER 6" 6" 6"" SAN SEWER ABM# 27" 27"" Unknown SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 10"" SAN SEWER27"" RCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 12"" PVC SAN SEWER 12"" PVC SAN SEWER ABM# 1190 1999-Sep-0127"" RCP SAN SEWER ABM# 27"" RCP SAN SEWER ABM# 6" 6"" SAN SEWER 10"" SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 10"" SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 8"" SAN SEWER8"" SAN SEWER ABM# 8"" SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 4"SAN SEWERJAN-1929 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER ABM# 8"" SAN SEWER ABM# 6" 6"" SAN SEWER ABM# 6"" SAN SEWER 8"6"" VCP SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 6"" SAN SEWER ABM# 8"" PE SAN SEWER SSR 15 2004-Aug-016" 6" 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWER SSR 15 2004-Sep-01 8"" PE SAN SEWER SSR 15 2004-Sep-01 8"" PE SAN SEWERSSR 15 2004-Sep-01 8" 6"" VCP SAN SEWER ABM# 6"27"" RCP SAN SEWER 27" 27"" SAN SEWER 6" 8"" PE SAN SEWER 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER 27" 8"" PE SAN SEWER SSR 14 2003-Apr-01 30"" RCP SAN SEWER2768"VCP 8"" PE SAN SEWER SSR 14 2003-Apr-01 6" 6" 6 IN6 INVCPW/R&D PE LINER VCPW/R&D PE LINERPED&R ABM #1162-96 5.4""PE SAN. SEWER5.4"" PE SAN SEWER 1996-Apr-01 6" 6" 6" 6"" SAN SEWER 6" 8"" VCP SAN SEWER 6" 6"" VCP SAN SEWER 1938-Jan-01 6"" SAN SEWER 1938-Jan-01 8"" VCP SAN SEWER 6" 6" 6" 8"VCPSAN SEWER 8" 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" PVC SAN SEWER 6" 6" 6" 6" 6" 8"" PE SAN SEWER ABM# 1284 2012-Oct-15 6"6" 6" 8"VCPABM 11328"VCP 6" 6"SAN SEWER 6" 6"VCP6"VCP 8"SAN SEWER 6"6"" SAN SEWER 6" 8"" PE SAN SEWER ABM# 1284 2012-Nov-06 8"VC 8"SAN SEWER 8"" PVC SAN SEWER ABM# 1230 2003-Nov-01 6" 6" 8"VC 6"SAN SEWER 6" 6" 6" 6" 7.6"" PE SAN SEWER SSR 48 IN 8 INVCPSAN W/D&R PE LINER ABM #11626" 6" 8"" PE SAN SEWER ABM# 1284 2012-Nov-15 8"" PE SAN SEWER ABM# 1284 2012-Nov-278"SAN SEWER 6"6" 6" 6" 6"SAN SEWER 8" 10"" PE SAN SEWER ABM# 1284 2013-Jan-098"" PE SAN SEWER ABM# 1284 2012-Dec-11 6" 8" 10"" PE SAN SEWER ABM# 1284 2013-Jan-148"" PE SAN SEWER ABM# 1284 2013-Jan-22 8"" PE SAN SEWER ABM# 1284 2013-Jan-22 10"" PE SAN SEWER ABM# 1284 2013-Jan-28 8" ABM# 1284 2013-Mar-188"" PE SAN SEWER 8"" PE SAN SEWER ABM# 1284 2013-Mar-15 8"" PE SAN SEWERABM# 1284 2013-Mar-13 6"" SAN SEWER 10" 10"" VCP SAN SEWER Alexis 1994-Feb-01 8"" PE SAN SEWER SSR 18 2006-Nov-01 10"VCPSAN SEWERAlexis 1994-Feb-0110"VCP 10" 6" 6"" VCP SAN SEWER 6"10"10"6" 6"SAN SEWER6" 8" 6" 8" 8" 8" 6" 6"VCP 10 INHDPESAN ABM #1151-95 SAN ABM #1151-95 10"" PE SAN SEWER 1995-Jul-01 10"" PE SAN SEWER 1993-Jul-01 8" 7.6"" PE SAN SEWER DR 1997 6" 6"" SAN SEWER6"" SAN SEWER 8" 8"8"7.6"" PE SAN SEWER DR 1997 5.4"" PE DR 1997 7.6"" PE SAN SEWER DR 1997 12"" PVC SAN SEWER 6" 6"6"6" 6" 6" 6" 6" 6"6" 8"" PVC SAN SEWER SSR 18 2006-Sep-01 6" 8"" SAN SEWER 6" 8"" PVC SAN SEWER 8"" PE SAN SEWER SSR 19B 2008-Nov-20 6" 6"" SAN SEWER12"" PVC SAN SEWER 6" 6"VCPSAN SEWER6" 6" 8"" VCP SAN SEWER 8"" VCP SAN SEWER8"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 6"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER8"" VCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" VCP SAN SEWER6"" VCP SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"" SAN SEWER8"" VCP SAN SEWER 8"" VCP SAN SEWER8"" VCP SAN SEWER8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 6"" VCP SAN SEWER 1977-Apr-01 8"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" VCP SAN SEWER 1977-Apr-01 6"" VCP SAN SEWER 1977-Apr-01 8"VCPSEP5133"RCP 30"" RCP SAN SEWER Los Altos 8"VCP6"VCP6"VCP 6"VCP 8"VCPSEP51 8"VCP8"VC 6" 6"VCPJAN626"VCPJAN626"VCPJAN62 6"VCP 6"VCPJAN62 6"VCPNOV51 6"VCP 6"VCP6"VCP 6"VCP 6"VCP 6"VCP 8"VCP 8"VCP4" 6"VCP 6"VCP6"VCP 6" 6" 6"VCP 8"VCP 6" 8"VCPSAN SEWER 8"VCPSAN SEWER 15"VCPSAN SEWER 15"" VCP SAN SEWER 15"" VCP SAN SEWER 15"VCP 15"VCP 15"VCPSAN SEWER 15"VCPSAN SEWER 15"VCPSAN SEWER 8"VCPSAN SEWER 8"VCPSAN SEWER 8"VCPSAN SEWER 8"VCPSAN SEWER8"" VCP SAN SEWER 15"VCPSAN SEWER 12"VCP 15"VCP 15"VCP 15"VCP 15"VCP 15"VCP 12" 12"VCP 12"VCP 12"VCP 15" 15"VCPMAR57 10"FEB5710"MAR57 8"VCPFEB57 12"VCP 15"VCPFEB57 15"VCP 15"VCP 12"VCP 8" 8"8"8" 8" 8" 8" 8"8" 6"8" 8"8" 8" 8" 4" 8"8" 15"VCPMAR5715"VCPMAR57 18"VCP 6"VCP8"VCP 8"VCP 8"VCP 6"6"" SAN SEWER 8"VCP 8"" SAN SEWER 8"" SAN SEWER8"" SAN SEWER 18" 18"VCP 8"8"" SAN SEWER 8"VCP 18"VCPJAN57 330.8018"'VCPSAN SEWER 18"VCP 15" 18" 18"VCP 10"VCP 8" 8" 8"" SAN SEWER8"" SAN SEWER 8" 12"" VCP SAN SEWER 12"" VCP SAN SEWER 15"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 6 INVCP 6"" SAN SEWER 8"" VCP SAN SEWER 1996-Oct-01 8"" PE SAN SEWER SSR 6 1997-Mar-01 16" PVC 16" PVC 16" PVC SAN SEWER 42"PCPSAN SEWER 42"PCPSAN SEWER 42"PCPSAN SEWER42"SAN SEWERPCP 42" PCP SAN SEWER FEB 1999ABM #1201 42" PCP SAN SEWER FEB 1999ABM #1201 42" PCP SAN SEWER FEB 1999 42" PCP SAN SEWER FEB 1999 42"PCPFEB-1999SAN SEWER PVCSANITARY SEWER189.2016"'173.6016"'PVCSANITARY SEWERPVC166.1016"'SAN SEWER163.7016"PVCSEWER'303.808"SAN SEWER'PVC 8"" PVC SAN SEWER SAN SEWER310.308"'PVC 10"PVC 1268"SAN SEWER'PVC278.308"SAN SEWER'PVC 3378"'SAN SEWERPVC 170.908"SAN SEWER'PVC220.908"'SAN SEWERPVC 8"" PVC SAN SEWER SAN SEWER 2628"'PVC 8"" PVC SAN SEWER 269.808" SAN SEWER PVC 248.308"SAN SEWER'PVC 10"" PVC SAN SEWER 10"SAN SEWERPVC104' 10"" PVC SAN SEWER 8"" PVC SAN SEWER 10"" PVC SAN SEWER 12"" PVC SAN SEWER 332.4012"SAN SEWER'PVC 588"SAN SEWER'PVC(PRIVATE)CONNECT END OF PIPE 33312"SAN SEWERPVC' 371.6012"SAN SEWERPVC' 6"PVCSAN SEWERCONNECT TO PRIVATE LINE(PRIVATE) 12"PVC SAN SEWER267.60'12"'PVC 33514"SAN SEWER'PVC12"PVC23''3912"PVC' 14"" PVC SAN SEWER 341.3014"SAN SEWERPVC' PVCSAN SEWER16"166.40' 476'30"'RCPSEWER PIPE 45630"RCPSEWER S= 0.0007'23630"RCPSEWER S = .0007'20'24"'38730"RCP'30"" RCP SAN SEWER 2001-May-0130"" RCP SAN SEWER 42"" RCP 42"" RCP SAN SEWER 15" 30"SteelMAR-2001SAN SEWER 15"" VCP SAN SEWER 39-6-9162.8015"VCP 15"" VCP SAN SEWER 15"" VCP SAN SEWER 31142"PCP 5.4"" PE SAN SEWER DR 1997 6912"PVC428"PVC144' 8"" PVC SAN SEWER SAN SEWER 398.5010"PVCSAN SEWER 106.9010"PVCSAN SEWER155.808"PVCSAN SEWER127' 8"" PVC SAN SEWER 162' 8"" PVC SAN SEWER 5642" PCP SEWER 42"" PCP SAN SEWER 42"" PCP 2001-Jan-01 312.4042"PCP 268.9042"PCP 210.5042"PCP 179'36"PCP 374.9042"PCP 36"" PCP SAN SEWER 36"" PCP SAN SEWER 36"" PCP SAN SEWER 30"" PCP SAN SEWER 11821"PCP 21"PCP 15" 15"" VCP SAN SEWER 15"" VCP SAN SEWER 22118"PCP18"" PCP SAN SEWER 21"" PCP SAN SEWER 30"" PCP10730"PCP 18"VCP48' 15"SAN SEWER 12536"RCP'36"RCP 16"" PE SAN SEWER SSR 7 SL 1996 4"" ACP SAN SEWER 1969-Dec-01 6"" SAN SEWER 6"" SAN SEWER 10"" VCP SAN SEWER 16"" PE SAN SEWER SSR 7 SL 1996 10"" VCP SAN SEWER 10"" VCP SAN SEWER10"" VCP SAN SEWER 8"" VCP SAN SEWER SSR 6 1997-Apr-16 1998-Jan-016"" VCP SAN SEWER 5.4"" PE SAN SEWER 5.4"" PE SAN SEWER SSR 29 6"" VCP SAN SEWER 6"VCPSAN SEWERABM #1183 6"" VCP SAN SEWER 4"SAN SEWER 15"" CIPP SAN SEWER East Bayshore CIPP 1994 SSR 18 2006-Oct-2626"" PE SAN SEWER 8"" VCP SAN SEWER East Bayshore 1993-Dec-01 8"" VCP SAN SEWER East Bayshore 1993-Dec-01 8"" PE SAN SEWER ABM# 1275 2011-Mar-15 10"" SAN SEWER 5.4"" PE SAN SEWER 12"" SAN SEWER 8"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"" SAN SEWER 42"" PCP 15"" SAN SEWER 6"" SAN SEWER 5.4"" PE SAN SEWER DR 1996 8"" PE SAN SEWER SSR 6 1997-Mar-01 27"" CIPP CIPPSAN SEWER SSR 18 SAN SEWER SSR 18 27"" CIPP CIPP 6"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"" SAN SEWER 42"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER12"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 8"" PE 15"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER8"" SAN SEWER6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 12"" SAN SEWER 6"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 8"" VCP SAN SEWER 8"" VCP SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 15"" SAN SEWER 12"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 6"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 12"" SAN SEWER 15"" SAN SEWER 15"" SAN SEWER 15"" SAN SEWER 24"" PVC SAN SEWER 24"" PVC SAN SEWER 10"" PVC SAN SEWER 10"" PVC SAN SEWER 10"" PVC SAN SEWER 8"" VCP SAN SEWER 8"" PVC SAN SEWER 10"" PVC SAN SEWER 8"" PE SAN SEWER SSR 6 1997-Mar-01 8"" AC 27"" VCP SAN SEWER 2001-Jan-0110"" VCP SAN SEWER 8"" PE SAN SEWER SSR 6 1996-Nov-01 36"" RCP SAN SEWER 6"" SAN SEWER 8"" PE SAN SEWER SSR 6 1996-Nov-01 8"" PE SAN SEWER SSR 6 1997-Mar-01 8"" PE SAN SEWER SSR 6 1996-Aug-01 18"" SAN SEWER12"" VCP SAN SEWER SSR 2 1992-Nov-01 8"" PE SAN SEWER SSR 6 1996-Nov-018"" PE SAN SEWER SSR 6 1996-Nov-01 6"" SAN SEWER 10"" SAN SEWER 12"" VCP SAN SEWER SSR 2 1992-Nov-01 5.4"" PE SAN SEWER ABM# 1162 8"" PE SAN SEWERSSR 20 2009-Apr-01 10"" SAN SEWER 8"" PE SAN SEWER SSR 6 1996-Nov-01 10"" VCP SAN SEWER 33"" SAN SEWER 10"" SAN SEWER 8"" PE SAN SEWER SSR 6 1996-Aug-01 8"" SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 12"" VCP SAN SEWER 10"" SAN SEWER 10"" VCP SAN SEWER 8"" VCP SAN SEWER10"" SAN SEWER10"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 8"" PE SAN SEWER SSR 19B 2008-Oct-02 8"" SAN SEWER 10"" SAN SEWER 8"" SAN SEWER8"" SAN SEWER8"" SAN SEWER 8"" SAN SEWER 8"" SAN SEWER 6"" VCP SAN SEWER 8"" PVC SAN SEWER 8"" PE SAN SEWER SSR 11 2001-Oct-01 6"" PVC SAN SEWER ABM# 1183 6"" PVC SAN SEWER 10"" PE SAN SEWER ABM# 1275 2011-Jan-20 8"" PE SAN SEWER ABM# 1275 2011-Apr-17 6"" VCP SAN SEWER 10"" VCP SAN SEWER 12"" VCP SAN SEWER 21"" SAN SEWER 42"" SAN SEWER 18"" PVC SAN SEWER 18"" PVC SAN SEWER 8"" PVC SAN SEWER 18"" SAN SEWER 8"" PVC SAN SEWER 8"" PVC SAN SEWER 8"" PVC SAN SEWER 24"" SAN SEWER 8"" VCP SAN SEWER8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" PVC SAN SEWER 8"" PVC SAN SEWER8"" PVC SAN SEWER 8"" PVC SAN SEWER 2000-Dec-01 8"" PVC SAN SEWER 2000-Dec-01 8"" VCP SAN SEWER 8"" PE SAN SEWER SSR 6 1996-Jul-01 10"" SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER SSR 14 2003-Apr-01 33"" RCP SAN SEWER12"" CIPP CIPP 2003 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWER 8"" PVC SAN SEWER 2003-Oct-018"" PE SAN SEWER ABM# 1284 2012-Oct-29 12"" VCP 10"" VCP SAN SEWER 8"" PVC SAN SEWER8"" PVC SAN SEWER8"" PVC SAN SEWER 8"" PVC SAN SEWER 8"" VCP SAN SEWER 8"" PE SAN SEWER ABM#1232 8"" PE SAN SEWER SSR 15 2004-Sep-01 8"" PVC SAN SEWER SSR 15 2004-Jul-01 8"" PVC SAN SEWER SSR 15 2004-Jul-01 8"" PVC SAN SEWER SSR 15 2004-Sep-01 10"" PVC SAN SEWER SSR 15 2004-Jul-01 10"" VCPSAN SEWER 10"" PVC SAN SEWER SSR 15 2004-Jul-01 8"" PVC SAN SEWER ABM#1232 33"" Unknown SAN SEWER 33"" RCP SAN SEWER 33"" RCP SAN SEWER 8"" PE SAN SEWER SSR 15 2004-Aug-01 8"" PE SAN SEWER SSR 15 2004-Aug-01 5.4"" PE SAN SEWER 8"" VCP 8"" PVC SAN SEWER 2003-Nov-01 4"" PVC SAN SEWER 2002-Oct-01 8"" VCP SAN SEWER 8"" VCP SAN SEWER 8"" SAN SEWER 6"" VCP SAN SEWER 8"" PVC SAN SEWER SSR 11OCT-2001 6"" PE SAN SEWER SSR 11 8"" SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Aug-018"" PE SAN SEWER SSR 11 2001-Aug-01 8"" PE SAN SEWER SSR 11 2001-Sep-01 6"" VCP SAN SEWERAUG-1986 6"" VCP SAN SEWER 5.4"" PE SAN SEWER SSR 29 16"" PE SAN SEWER SL 1996 18"" SAN SEWER 8"" PE SAN SEWER SSR 18 2007-May-01 8"" PVC SAN SEWERSSR 18 2007-Jan-01 8"" PE SAN SEWER SSR 18 2007-Jan-018"" PE SAN SEWER SSR 18 2007-Jan-01 8"" PE SAN SEWERSSR 18 2007-Jan-01 8"" PE SAN SEWER SSR 18 2007-Jan-01 8"" PE SAN SEWER SSR 18 2007-Feb-018"" PE SAN SEWER SSR 18 2007-Feb-018"" PE SAN SEWER SSR 18 2007-Feb-01 8"" PVC SAN SEWERSSR 18 2007-Feb-01 SAN SEWER SSR 18 27"" CIPP CIPP 8"" PE SAN SEWER SSR 18 2006-Aug-018"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PVC SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER 27"" VCP SAN SEWER 8"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER SSR 18 2006-Aug-01 8"" PVC SAN SEWER SSR 18 2006-Aug-01 8"" PE SAN SEWER SSR 18 2006-Sep-01 8"" PVC SAN SEWER SSR 18 2006-Sep-0110"" PE SAN SEWER SSR 18 2006-Sep-01 10"" PE SAN SEWER SSR 18 2006-Sep-018"" PE SAN SEWER SSR 18 2006-Sep-01 8"" PE SAN SEWER SSR 18 2006-Nov-13 8"" PE SAN SEWER SSR 18 2006-Sep-01 8"" PE SAN SEWER SSR 18 2006-Sep-01 8"" PE SAN SEWERSSR 18 2006-Sep-01 8"" PE SAN SEWER SSR 18 2006-Oct-01 8"" PE SAN SEWER SSR 18 2006-Oct-01 8"" PE SAN SEWER SSR 18 2006-Oct-01 8"" PE SAN SEWERSSR 18 2006-Oct-01 8"" PE SAN SEWER SSR 18 2006-Oct-16 8"" PE SEWER 8"" PE SAN SEWER SSR 18 2006-Nov-018"" PE SAN SEWER SSR 18 2006-Nov-018"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWERSSR 18 2006-Nov-01 8"" PVC SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWER SSR 18 2006-Nov-018"" PE SAN SEWER SSR 18 2006-Nov-01 10"" PE SAN SEWER SSR 18 2006-Oct-01 10"" PE SAN SEWER SSR 18 2006-Oct-01 8"" PE SAN SEWER SSR 18 2007-May-01 8"" PE SAN SEWER SSR 18 2007-May-01 8"" PE SAN SEWER SSR 30 2007-May-01 8"" PE SAN SEWER SSR 18 2007-May-01 12"" PE SAN SEWER SSR 18 2007-Mar-0112"" PE SAN SEWER SSR 18 2007-Mar-01 8"" PE SAN SEWER SSR 18 2006-Nov-018"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWER SSR 18 2006-Nov-018"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PE SAN SEWER SSR 18 2006-Nov-01 8"" PVC SAN SEWER SSR 18 2006-Dec-01 8"" PVC SAN SEWER SSR 18 2006-Dec-01 18"" PVC SAN SEWER SSR 30 2007-Mar-0118"" PVC SAN SEWER SSR 30 2007-Mar-0118"" PVCSAN SEWERMAR-200718"" PVC SAN SEWER SSR 18 2007-Mar-01 18"" PVC SAN SEWER SSR 18 2007-Mar-01 18"" PVC SAN SEWER SSR 18 2007-Mar-0118"" PVC SAN SEWER SSR 18 2007-Mar-01 18"" PVC SAN SEWER SSR 18 2007-Mar-01 6"" VCP SAN SEWER 12"" PE SAN SEWER SSR 18 2007-Mar-01 12"" PE SAN SEWER SSR 18 2007-Mar-01 12"" PE SAN SEWER SSR 18 2007-Mar-01 12"" PE SAN SEWER SSR 18 2007-Mar-01 12"" PE SAN SEWER SSR 18 2007-Mar-01 12"" PE SAN SEWER SSR 18 2007-Mar-01 12"" PE SAN SEWER SSR 18 2007-Mar-01 10"" PVC SAN SEWER (Improvements for Tract 9914) 2008-Mar-01 6"" PVC SAN SEWER SSR 18 2007-May-01(LATERALS ON SAN CARLOSARE ARE PRIVATE) 8"" PE SAN SEWER SSR 18 2007-May-01 SSR 18 2007-May-018"" PVC SAN SEWER 8"" PE SAN SEWERSSR 18 2007-May-01 8"" PE SAN SEWERSSR 18 2006-Jul-01 SSR 18 2006-Jul-018"" PE SAN SEWER 8"" PE SAN SEWERSSR 18 2007-Apr-01 SSR 18 2007-Apr-018"" PE SAN SEWER8"" PE SAN SEWERSSR 18 2007-Apr-018"" PE SAN SEWERSSR 18 2007-Apr-01 SSR 18 2007-Apr-018"" PE SAN SEWER 8"" PVC SAN SEWERSSR 18 2007-Apr-01 SSR 18 2007-Apr-018"" PVC SAN SEWER 8"" PE SAN SEWERSSR 18 2007-Apr-01 SSR 18 2007-Apr-01 8"" PE SAN SEWER8"" PE SAN SEWERSSR 18 2007-Apr-01 8"" PE SAN SEWER ABM# 1253 2009-Jul-06 6"" SAN SEWER 10"" PE SAN SEWER SSR 19B 2008-Sep-16 10"" PE SAN SEWER SSR 19B 2008-Sep-12 8"" PE SAN SEWER SSR 19B 2008-Oct-15 8"" PVC SAN SEWER 2006-Aug-01 8"" PVC SAN SEWER 2006-Aug-018"" PVC SAN SEWER 2006-Aug-01 6"" PVC SAN SEWER 2006-Mar-01 8"" PVC Private Main JAN-20038"" PE SAN SEWER ABM# 1228 2003-Jan-01 8"" PVC Private Main 5.4"" PE SAN SEWER DR 1996 4"" ACP SAN SEWER ABM #542 1966-Apr-01 6"" PVC SAN SEWER 2009-Jul-016"" PVC 8"" PVC SAN SEWER 2008-Jun-01 6"" VCP SAN SEWER 8"" PE SAN SEWER SSR 20 2009-May-20SSR 20 2009-May-018"" PE SAN SEWER SSR 20 2009-May-018"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-May-01 SSR 20 2009-May-018"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-May-01 SSR 20 2009-May-018"" PE SAN SEWER 8"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Apr-01 SSR 20 2009-Apr-01 8"" PE SAN SEWERSSR 20 2009-Apr-01 8"" VCP SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Jun-01SSR 20 2009-Aug-018"" PE SAN SEWER8"" PVC SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Aug-01 SSR 20 2009-Aug-018"" PE SAN SEWER8"" PE SAN SEWERSSR 20 2009-Aug-01 SSR 20 2009-Aug-01 8"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Jul-01 SSR 20 2009-Jul-018"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Jul-01 SSR 20 2009-Jul-018"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Sep-01 SSR 20 2009-Sep-018"" PVC SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Sep-018"" VCP SAN SEWER8"" PVC SAN SEWERSSR 20 2009-Jul-01 SSR 20 2009-Jul-09 8"" PE SAN SEWER 8"" PE SAN SEWER ABM# 1253 2009-Jun-298"" PE SAN SEWER ABM# 1253 2009-Jun-24 8"" PE SAN SEWER ABM# 1253 2009-Jul-01 8"" PE SAN SEWER ABM# 1253 2009-Jun-098"" PE SAN SEWER ABM# 1253 2009-Jun-04 8"" PE SAN SEWER ABM# 1253 2009-Jun-048"" PE SAN SEWER ABM# 1253 2009-Jun-028"" PE SAN SEWER ABM# 1253 2009-Jun-02 8"" PE SAN SEWER ABM# 1253 2009-May-28 10"" PE SAN SEWER ABM# 1253 2009-May-26 10"" PE SAN SEWER ABM# 1253 2009-May-01 8"" PVC SAN SEWER 8"" PE8"" PE SAN SEWERSSR 20 2009-Jun-01 8"" PE SAN SEWERSSR 20 2009-Aug-01 SSR 20 2009-Aug-018"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Sep-018"" PE SAN SEWERSSR 20 2009-Sep-01 SSR 20 2009-Sep-01 8"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Aug-01 SSR 20 2009-Aug-01 8"" PE SAN SEWER 8"" PE SAN SEWERSSR 20 2009-Aug-01 SSR 20 2009-Aug-018"" PE SAN SEWER 10"" PVC SAN SEWER ABM# 1253 2009-Sep-17 SSR 20 2009-Jun-0112"" PE SAN SEWER 12"" PE SAN SEWERSSR 20 2009-Jun-01 SSR 20 2009-Jul-018"" PE SAN SEWER 6"" ACP CIPP SAN SEWER REHAB IN ABM#12846"" PE SAN SEWER ABM# 1253 2009-Oct-01 8"" PE SAN SEWER ABM# 1253 2009-Oct-01 8"" PE SAN SEWERSSR 20 2009-Jul-01 8"6"" TWIN 6" DIP (POLYETHYLENE ENCASED)8" Palo Alto (pvt) 8" VCP SAN. SEWER 6"8"" PVC SEWER 2009-Apr-29 12"" PVC 21"RCPFEB93ABM11108"" PVC 2008-Apr-01 8"" PVC 2008-Apr-01 8" 6"" SAN SEWER 6"" SAN SEWER6"" SAN SEWER 8"" PE SAN SEWER ABM# 1275 2011-Apr-01 8"" PE SAN SEWER ABM# 1275 2011-May-17 10"" PE SAN SEWER ABM# 1275 2011-Feb-03 4"" PVC SAN SEWER 10"" PE SAN SEWER ABM# 1275 2011-Mar-08 8"" PE SAN SEWER ABM# 1275 2010-Oct-20 8"" PE SAN SEWER ABM# 1275 2010-Oct-05 8"" PE SAN SEWER ABM# 1275 2010-Dec-03 6"" SAN SEWER 6"" VCP SAN SEWER 8"" SAN SEWER8"" SAN SEWER 8"" PVC SAN SEWER ABM# 1262 2009-Apr-10 8"" PVC SAN SEWERABM# 1262 2009-Apr-108"" PVC SAN SEWER ABM# 1262 2009-Apr-10 8"" PVC 2009-Apr-10 8"" PVC 2009-Apr-10 8"" SAN SEWER 8"VCPOCT518" ACP SAN. SEWER8"" SAN SEWER8"" VCP CIPP SAN SEWER 2011 ABM#1275 12"" PVC SAN SEWER ABM# 1268 2007-Aug-0112"" PVC SAN SEWER ABM# 1268 2007-Aug-0112"" PVC SAN SEWER ABM# 1268 2007-Aug-01 12""PVC8"" PVC PRIVATE MAIN 30"RCP 30"" RCP SAN SEWER Los Altos 6"VCPOCT51 8"VCP 8"JAN89 6"TRANS 10" 8"" PE SAN SEWER ABM# 1284 2012-Dec-20 8"" PE SAN SEWER ABM# 1275 2010-Nov-19 8"" PE SAN SEWER ABM# 1275 2011-Jan-13 8"" SAN SEWER 6" 8"" SAN SEWER8" 6"" VCP SAN SEWER ABM# 6"" VCP SAN SEWER ABM# 8"VCP8"VCP 5.4"" PE SAN SEWER SSR 29 8" 8"" PE SAN SEWER ABM# 1275 2011-Apr-26 8"" PE SAN SEWER ABM# 1275 2011-Feb-01 7.6"" PE SAN SEWER 8"" PE SAN SEWER ABM# 1284 2012-Dec-19 6" 6"6"" Unknown SAN SEWER LOCATION IS APPROXIMATE. NEEDS FIELD VERIFICATION. 8"" PE SAN SEWER ABM# 1284 2012-Oct-19 8"" PE SAN SEWER ABM# 1284 2012-Nov-068"" PE SAN SEWER ABM# 1284 2012-Nov-09 6"" VCP SAN SEWER 6"" VCP SAN SEWER 6"" ACP CIPP SAN SEWER REHAB IN ABM#1284 S a n A nto nio R d 2 80 R o a d d e l a s P u l g a s S and Hill Road 2 8 0 J u n i p ero S e r r a B o u l e v a r d Pag e M ill R o a d Arastradero Road E l C a m i n o R e a l S a n A n t o n i o A v e n u e Char leston Road G 5 M o n t e M o ody Road A l t a m o n t R o a d O r e g o n E x p r e s s w a y M i ddl e f i e l d RoadUniversity Avenue B a y s h o r e F r e e w a y 1 0 1 A l m a S t r e e t El Camino Real A l p i n e R o ad F o o t h i l l E x p r e ssway H i g h w a y 2 8 0 Road U niv ersity A v e. L o s T ra n c o s R o a d Hillview East Bayshore West Bayshore F a bia n Cent r al E El Monte Road Sand Hill Road Road Mill P ag e Embarcadero Road Bay p r e s sway Willo w This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend Wastewater Mains Rehabilitated or Replaced Wasteater Mains 0'3800' City of Palo Alto Wastewater Utility Projects 1986 - 2012 CITY O F PALO A L TO IN C O RP ORATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A PRIL 16 1 894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2013 City of Palo Alto ssantos, 2013-09-18 14:25:18Wastewater Collection System SSMP Rehab or Replaced Mains 1986 to 2012 (\\cc-maps\gis$\gis\admin\Personal\ssantos.mdb) SEWER SYSTEM MANAGEMENT PLAN MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS 75 Element 9. Monitoring, Measurement and Program Modifications SWRCB Waste Discharge Requirement: The Enrollee shall: a. Maintain relevant information that can be used to establish and prioritize appropriate Sewer System Management Plan (SSMP) activities; b. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; c. Assess the success of the preventative maintenance program; d. Update program elements, as appropriate, based on monitoring or performance evaluations; and e. Identify and illustrate SSO trends, including: frequency, location, and volume. 9.1. Maintenance of Relevant Data The City of Palo Alto Utilities staff track relevant information that is used to establish and prioritize appropriate SSMP activities. Field data such as pipe cleaning and inspection frequencies, SSOs, and lateral replacements are tracked in ICOMMM and/or other systems (for example GIS). On a monthly basis, the Business Analyst and the Operations Manager and Utilities Supervisor generate monthly reports to monitor and evaluate the effectiveness of the City’s collection system operation. The monthly report is also discussed with engineering staff at the Division’s regular monthly meetings. 9.2. Monitoring and Assessment The City has selected certain performance indicators to assess the effectiveness of the SSMP and the Utilities Operations Division of the sanitary sewer collection system. These indicators were selected because they are straightforward, quantitative, and focused on results. Changes in the indicators over time can be used to assess the overall success of the SSMP or, conversely, to identify underlying conditions that inhibit success and necessary program revisions and changes to fully implement the SSMP. The two categories of performance indicators are listed below: Data Regarding Implementation of SSMP Measures  Feet of sewer main inspected with CCTV/year  Feet of sewer main cleaned/year  Number of lower laterals with PM activity/year  Feet of sewer main treated for root control  Feet of sewer main rehabilitated  Number of lower laterals rehabilitated  Number of FSE inspections  Average response time for SSO event (Time between City becoming aware of potential SSO and First Responder arriving on site) SEWER SYSTEM MANAGEMENT PLAN MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS 76 Data Regarding Success of Preventative Maintenance  SSO Rate (SSOs/100 miles/year);  Number of SSOs for each cause (roots, grease, debris, pipe failure, capacity, lift station failures, and other);  Median SSO volume (gallons);  Percentage of SSOs greater than 100 gallons; and  Percentage of total spilled sewage reaching surface water. 9.3. Performance Data Table 9-1 contains the specific annual performance goals associated with the collection system work. The City’s Business Analyst produces monthly and annual performance reports, which will provide the data to compare to the SSMP and individual Element stated goals. The reports also present SSO performance results as certified in the State CIWQS system. This information allows the City to optimize operations in a manner that yields favorable SSO performance. Table 9-1: Palo Alto Annual Performance Goals Performance Indicator Goal Feet of sewer main inspected with CCTV/year 52,800 (10 miles) Feet of sewer main cleaned/year 385,440 (73 miles) Number of lower laterals with PM activity/year 3,000 Feet of sewer main treated for root control 5,280 (1 mile) Feet of sewer main rehabilitated 21,120 (4 miles) Number of lower laterals rehabilitated 100 Number of FSE inspections 200 Average response time for SSO event 1 hour Table 9-2: SSO Performance Indicators Performance Indicator Measured Units SSO Rate, SSOs/100 miles/year Total Annual SSOs, Number Primary Cause, Number (percent of total) Roots Grease Debris Pipe Failure Lift Station Failure SEWER SYSTEM MANAGEMENT PLAN MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS 77 Performance Indicator Measured Units Other Median SSO Volume, Gallons spilled Median SSO Volume recovered Gallons Percent of SSOs < 100 gallons Percentage Volume of Spilled Sewage Entering Surface Water Gallons Data Source: CIWQS 9.4. Performance Monitoring and Program Modifications The City will evaluate the performance of its SSMP on a biennial basis using the performance indicators noted in Section 9.2. Any operational changes that are made to improve specific performance indicators will be documented in the SSMP Audit and reflected in the revised language of the SSMP. Element 10 discusses the SSMP Audit process in detail. 9.5 Sanitary Sewer Overflow Trends The charts below summarize SSO trends during calendar years 2008 through 2012. Figure 9-1: SSO Rate, 2008-2012 SEWER SYSTEM MANAGEMENT PLAN MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS 78 Figure 9-2: Percentage of Total Spilled Sewage Reaching Surface Water, 2008-2012 Figure 9-3: Percentage of SSOs Greater Than 100 Gallons, 2008-2012 SEWER SYSTEM MANAGEMENT PLAN MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS 79 Figure 9-4: SSOs by Cause, 2008-2012 Figure 9-5: Median SSO Volume, 2008-2012 SEWER SYSTEM MANAGEMENT PLAN ELEMENT 10-SSMP AUDITSPROGRAM AUDITS 80 Element 10. Program Audits SWRCB Waste Discharge Requirement: As part of the Sewer System Management Plan (SSMP), the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them. The City will audit and update its SSMP at least every two years as required by the WDR unless results of SSO Failure Analysis recommends changes and, modifications or regulations change between audits. The audit process is documented in the Annual SSMP Audit Form, shown in Appendix A. The audit form provides structure for a systematic review of each SSMP element in order to ensure the SSMP contains current information, regulatory requirements are satisfied, and programs are effective and meeting the City goals for the operation of the collection system stated in Element 1. If updates or changes are required, the content and timeline to complete those change are described in the audit form. As part of the audit process, City staff will update critical information in the SSMP, such as radio call signs, contact information, names of the required Designated Officials and the SSO response chain of communication, as needed. A comprehensive SSMP update will occur every 5 years, as required by the SSS WDR. The SSMP Audit results will be included in Appendix 10-1 effective 2014. Changes made to the SSMP will be documented in the Change Log located in Appendix B. The Change Log is effective as of September 9, 2013. SEWER SYSTEM MANAGEMENT PLAN ELEMENT 11 – COMMUNICATION PROGRAM 81 Element 11. Communication Program SWRCB Waste Discharge Requirement: The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its Sewer System Management Plan (SSMP). The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system. Outreach and public education are an important part of the City of Palo Alto’s operations. On an annual basis, the City utilizes various media (newspaper, utility insert and website) to inform utility customers of various topics including sanitary sewer collection system issues. Most recently, public outreach material on “how to keep your sanitary sewer working properly” was published on the web and sent to customers. The outreach material provided instructions for reporting sewer blockages and overflows to the City’s dispatch center. In addition, the Environmental Compliance Division (ECD) distributes public education materials on proper disposal and handling of the household grease. A copy of the City of Palo Alto SSMP is available in the City library and will be available on the City’s web site once the revised SSMP is approved by the City Council. A section of the website entitled “Sewer System Management Plan” is in place. The website will include a link to the SSMP, as well as a link to the California Integrated Water Quality System’s (CIWQS) public reports. This website provides public access to reported SSO data and information about regulatory developments and performance of the SSMP and collection system operations. A communication plan with the collection systems tributary to the RWQCP (Partner agencies) is already in place and meetings are held and documented periodically on various topics of mutual interest. Copies of meeting agendas and summaries can be obtained at the Utilities Maintenance Division offices. SEWER SYSTEM MANAGEMENT PLAN APPENDICES 82 Appendices to City of Palo Alto Sewer System Management Plan Appendix A: Sewer System Management Plan Audit Form Appendix B: Sewer System Management Plan Change Log SEWER SYSTEM MANAGEMENT PLAN APPENDICES 83 Appendix A SEWER SYSTEM MANAGEMENT PLAN APPENDICES 84 Appendix A, Page 2 SEWER SYSTEM MANAGEMENT PLAN APPENDICES 85 Appendix A, Page 3 SEWER SYSTEM MANAGEMENT PLAN APPENDICES 86 Appendix A, Page 4 SEWER SYSTEM MANAGEMENT PLAN APPENDICES 87 Appendix A, Page 5 SEWER SYSTEM MANAGEMENT PLAN APPENDICES 88 Appendix A, Page 6 6 Discussion: Prepared By:____________________ Reviewed By: ________________ Approved by: ___________________ Approved for Filing on: ____________________(date) SEWER SYSTEM MANAGEMENT PLAN APPENDICES 89 Appendix B City of Palo Alto Sewer System Management Plan Change Log Date SSMP Element Description of Change/Revision Made Change Authorized By: NOT YET APPROVED 131024 sh 6051991 Resolution No. ________ Resolution of the Council of the City of Palo Alto Approving a Revised Sanitary Sewer Management Plan and Designating Certain Employee Classifications as Legally Responsible Officials R E C I T A L S A. The City of Palo Alto (“the City”) owns and operates a sanitary sewer collection system serving a population of approximately 66,000 customers in a 26 mile service area. The City’s sanitary sewer collection system consists of pipelines, mains, manholes and one lift station for the purpose of collecting and transporting sewerage from properties within the City of Palo Alto service area and connected to the City collection system to the Palo Alto Regional Wastewater Treatment Plant for proper treatment and disposal. B. In May 2006 the State Water Resources Control Board (the “State Board”) adopted Statewide Sanitary Sewer System Waste Discharge Regulations (“WDRs”) including Monitoring and Reporting Programs (“MRPs”) for all sanitary sewer collection systems greater than one mile in length and discharging to a publicly owned sewage treatment facility. C. The State Board’s WDRs require that an enrolled sanitary sewer collection system prepare and implement a Sanitary Sewer Management Plan (SSMP) that provides for adequate resources for the proper management, operations, maintenance and capacity assurance of the collection system to reduce or eliminate sanitary sewer overflows. D. The State Board WDRs further require that each enrolled collection system report all sanitary sewer overflows to the State reporting system and that all reports be certified by Legally Responsible Officials under penalty of perjury. E. The City Council of the City of Palo Alto adopted the City’s SSMP in July 2009. F. The State Water Resources Control Board Executive Officer on July 26, 2013 issued Order No. WQ 2013-0058-EXEC amending the Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems effective September 9, 2013, which are applicable to all sanitary sewer collection systems enrolled under the Waste Discharge Regulations, including the City of Palo Alto. G. The City has revised its SSMP to meet the requirements of the amended MRP. H. The revised SSMP was presented to the City Council at a regularly scheduled Council Meeting on November 4, 2013 allowing for public input prior to consideration and adoption. I. The WDRs require the City to maintain continuous coverage by a Legally Responsible Official (LRO) registered with the State Water Board, for purposes of managing and certifying the activities of the City’s sanitary sewer collection system. NOT YET APPROVED 131024 sh 6051991 J. Currently the City has a single employee classification designated as its Legally Responsible Official, and desires to expand the designation of employee LRO classifications to assure full coverage of collection system activities. NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. The City Council of the City of Palo Alto approves and adopts the revised City of Palo Alto Sanitary Sewer Management Plan, dated October 2013. SECTION 2. The Council designates the following City employee classifications as Legally Responsible Officials for purposes of the State Water Resources Control Board Sanitary Sewer System Waste Discharge Regulations: Assistant Director of Utilities Operations Water Gas Wastewater Operations Manager Utilities Compliance Manager Wastewater Collections Supervisor SECTION 3. The Council finds that the adoption of this resolution does not meet the definition of a project under the California Environmental Quality Act (CEQA) pursuant to California Public Resources Code Section 21065, thus no environmental assessment is required. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ _____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: __________________________ _____________________________ Sr. Deputy City Attorney City Manager _____________________________ Director of Utilities City of Palo Alto (ID # 4211) City Council Staff Report Report Type: Consent Calendar Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Second Reading - Parking Exemptions Code Ordinances Title: SECOND READING: 1. Adoption of an Interim Ordinance to Amend Chapters 18.18, Downtown Commercial (CD) District, and 18.52, (Parking and Loading Requirements) to Make the Following Changes to be Effective for a Period of Two Years: a. Delete Sections 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to Eliminate the Parking Exemption related to the 200 Square Foot Minor Floor Area Bonus for Buildings not Eligible for Historic or Seismic Bonus. b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to Eliminate the Parking Exemption for On-site Use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to remove the On- site Parking Exemption for Historic and Seismic Transfer of Development Rights up to 5,000 Square Feet of Floor Area to a Receiver Site in the CD or PC Zoning Districts. d. Amend Section 18.52.070(a)(3) to Remove the Sentence Allowing Square Footage to Qualify for Exemption That Was Developed or Used Previously for Nonresidential Purposes but was Vacant at the time of the Engineer's Report. 2. Adoption of an Ordinance to Repeal Ordinance 5167 and Amend the Palo Alto Municipal Code to Delete Sections 18.52.060(a)(2) and 18.52.060(c) Related to Parking Assessment Districts to Eliminate the “Exempt Floor Area” Parking Exemption Which Allows for Floor Area up to a Floor Area Ratio (FAR) of 1.0 to 1.0 to be Exempt From Parking Requirements Within the Downtown Parking Assessment Area and Floor Area up to an FAR of 0.5 to 1.0 to be Exempt Within the California Avenue Area Parking Assessment District. These actions are exempt from the California Environmental Quality Act (CEQA) under Section 15061 and 15301 of the CEQA Guidelines (First Reading: October 21, 2013 PASSED: 8-1 Kniss no) From: City Manager Lead Department: Planning and Community Environment Recommendation City of Palo Alto Page 2 Staff recommends that Council adopt on second reading the following: 1. Adopt an Interim Ordinance (Attachment A) to amend PAMC Chapters 18.18, Downtown Commercial (CD) District, and 18.52 (Parking and Loading Requirements), to make the following changes, to be effective for a period of two years: a. Delete Sections 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to eliminate the parking exemptions related to the 200 square foot Minor Floor Area Bonus for buildings not eligible for Historic or Seismic Bonus. b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to eliminate the parking exemption for on-site use of Historic and Seismic Bonus floor area. c. Amend Section 18.18.080(g) to remove the on-site parking exemption for floor area bonuses derived through historic and seismic upgrades via the transfer of development rights (TDR) program (where up to 5,000 square feet (SF) of floor area for each type of upgrade has been allowed without having to be “parked” for receiver sites in the CD or downtown PC zoning districts). d. Amend Section 18.52.070(a)(3) to disallow the parking exemption for floor area developed or used previously for non-residential purposes and vacant at the time of the engineer’s report during the parking district assessment. 2. Adopt an Ordinance to amend the Palo Alto Municipal Code (PAMC) to permanently delete Sections 18.52.060(a)(2) and 18.52.060(c) related to Parking Assessment Districts to eliminate the “Exempt Floor Area” parking exemption which allows floor area up to a floor area ratio (FAR) of 1.0 to 1.0 to be exempt from parking requirements within the Downtown Parking Assessment Area, and floor area up to an FAR of 0.5 to 1.0 to be exempt within the California Avenue area parking assessment district (Attachment B). Background On October 21, 2013, the City Council approved, with amendments to the original staff recommendation, an interim ordinance to be effective for a period of two years to eliminate parking exemptions related to the following: 1. 200 square foot Minor Floor Area Bonus. 2. On-site use of Historic and Seismic Bonuses. 3. Floor Area Bonuses derived through historic or seismic upgrades via the transfer of development rights (TDR) program. City of Palo Alto Page 3 4. Floor area developed or used previously for non-residential purposes and vacant at the time of the engineer’s report during the parking district assessment. Per staff’s recommendation at the Council hearing, the Council did not modify the existing building replacement provision of code section 18.18.120(a)(2) and (b)(2) pertaining to grandfathered uses and facilities as originally proposed. In addition, the Council modified the ordinance to keep the 200 square foot Minor Floor Area Bonus for buildings not on the City’s list of historic resources or seismic categories, but to eliminate the parking exemption associated with this bonus. In addition, Council clarified that this bonus must be parked and that if it cannot be parked on site, it can pay in lieu parking fees. A revised Interim Ordinance which reflects Council’s action is included as Attachment A. The Council also approved an Ordinance to Repeal Ordinance 5167 and amend Palo Alto Municipal Code related to Parking Assessment Districts to eliminate the “Exempt Floor Area” parking exemption which allows for floor area up to a floor area ratio (FAR) of 1.0 to 1.0 to be exempt from parking requirements within the Downtown Parking Assessment Area and floor area up to an FAR of 0.5 to 1.0 to be exempt from parking requirements within the California Avenue area parking assessment district (Attachment B). There had been a moratorium on the use of this ordinance since October 2012. Discussion At the October 21, 2013 Council hearing on the proposed ordinances, there were a number of public speakers, including residents of the neighborhoods surrounding the downtown area, and developers and commercial property owners with projects pending review that could be impacted by the Council’s action on the interim ordinance. The residents expressed concern with the intrusion of parking into the neighborhoods, indicating data has been collected to document the increased impacts of parking in the area. Developers with projects in the pipeline (submitted for planning review but not yet approved) expressed concern that the rules would change in the middle of the process and asked that Council consider exempting the pipeline projects from the interim ordinance. After some discussion, the Council determined that the projects that had received final planning approvals and/or building permits (refer to Table 5 in Attachment C, Council Report Parking Exemptions dated October 21, 2013) would be exempt from the interim ordinance. The Council also determined that the pipeline projects listed in Table 6 of the October 21st CMR Report, reduced to five projects given the at-places memo (Attachment D) regarding project changes for one of listed projects, would be subject to the provisions of the Interim Ordinance. These projects would either need to be revised to reduce floor area, provide the required parking spaces on site or pay the in-lieu fees (if in the assessment district). Staff has already spoken to several of these applicants, who now intend to provide additional parking onsite City of Palo Alto Page 4 and/or pay in-lieu fees. Timeline The Interim Ordinance to eliminate certain parking exemptions for a period of two years would become effective 31 days after Council’s adoption. The interim ordinance would be in effect for two years from its effective date unless amended or made permanent by Council. The Ordinance establishing the moratorium on the use of Parking Exemptions within the Downtown and California Avenue Parking Assessment areas will expire on December 28, 2013. In order for the current provisions to stay in effect, the permanent ordinance will need to be adopted by the City Council 31 days prior to the expiration (by November 27, 2013). Environmental Review The proposed Ordinances would eliminate certain exemptions to the parking regulations within the Downtown and California Avenue areas of the City of Palo Alto, which will result in projects that will comply with the remaining parking regulations established in the Palo Alto Municipal Code. Each development project submitted under the revised regulations will be subject to its own environmental review. Consequently, these ordinances are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of these Ordinances may have a significant effect on the environment. Further, the actions are compliant with Section 15301 in that these proposed ordinances will have a minor impact on existing facilities. Attachments:  Attachment A: Interim Ordinance Parking Regulations (PDF)  Attachment B: Ordinance to Eliminate 1 to 1 Parking Exemption (PDF)  Attachment C: CMR Parking Exemptions dated October 21, 2013 (PDF)  Attachment D: Parking Exemptions At Places (PDF)  Attachment E: October 21, 2013 City Council Action Minutes (DOC) Not Yet Approved 1 Revised 10/28/2013 130920 dm 0131137 Ordinance No. ____ Interim Ordinance of the Council of the City of Palo Alto to Amend Chapters 18.18, Downtown Commercial (CD) District and 18.52, Parking and Loading Requirements, to Eliminate Certain Parking Exemptions within the Downtown Area The Council of the City of Palo ORDAINS as follows: SECTION 1. Findings and Recitals. The Council of the City of Palo Alto finds and declares as follows: A. The City of Palo Alto downtown area has seen an increase in development and has experienced increases in parking demand, as documented in downtown monitoring reports produced in the past five years. According to the Downtown Monitoring Report 2011-2012 provided to the City Council on March 11, 2013, since 2008, eight projects were approved which included seismic, historic and minor floor area bonuses totaling 28,676 square feet, with parking exemptions granted equivalent to 115 parking spaces. In addition as of October 1, 2013, there are three additional projects pending in the Downtown totaling approximately 77,788 square feet and requesting parking exemptions equivalent to 100 parking spaces. B. No new parking structures have been added to the City’s inventory since 2003. C. In addition, the overall vacancy rate within the Commercial Downtown (CD) zoning district has dropped from a high rate of 6.39 percent in 2008-2009 to a 1.6 percent rate in the 2011-2012 reporting period. D. The Downtown Parking Survey conducted in Spring of 2013 shows that within the Commercial Downtown core area, on-street parking occupancy between 12:00 noon and 2:00 p.m. reached 87.9 percent overall. E. According to the Downtown Parking Study, parking in hourly public lots and garages was at 87.2% occupancy, while permit parking in public lots and garages was at 65.9% occupancy. F. The Spring 2013 and Fall 2012 Downtown Parking Surveys also show that compared to previous years, on-street parking use has increased in the Downtown North, Professorville and South of Forest Avenue neighborhoods. G. The City is experiencing increased office occupancy as employers are beginning to transform work spaces from individual offices or cubicles to open space concepts permitting more employees per square foot. Not Yet Approved 2 Revised 10/28/2013 130920 dm 0131137 H. Increased demand for parking caused by recent addition of office square footage, increased office occupancy and an upswing in downtown retail activity has been coupled with a decreasing supply of parking due to the use of existing parking exemptions in new development and lack of a robust transportation demand management program. I. The Downtown Parking Code was adopted at a time when the downtown was underdeveloped and incentives for redevelopment were needed. One of the primary incentives incorporated into the Code was a series of parking exemptions. These parking exemptions were exceedingly successful in encouraging both the rehabilitation of historic and seismically unsafe buildings and redevelopment in the Downtown core in general. The City is now at a point where most of the historic and seismically unsafe buildings have been renovated and the downtown has transformed into an economically thriving area. J. The lack of available daytime downtown parking for employees has resulted in complaints from both merchants and other businesses about the lack of parking for their employees. K. The lack of available daytime downtown parking for employees has also resulted in complaints from residents in the downtown and adjacent areas about congested parking in their neighborhoods. L. The lack of available daytime downtown parking results in traffic seeking available parking spaces to circulate for longer periods of time, resulting in related impacts on air quality from increased emissions. M. The Palo Alto Zoning Ordinance Chapters 18.18 (Downtown Commercial District) and 18.52 (Parking and Loading Requirements) provide for a variety of exemptions and reductions to parking requirements within the downtown area that result in less parking being provided than the calculated demand for parking in new projects. N. The Transfer of Development Rights provisions for Historic and Seismic Upgrades to Structures and the minor floor area bonuses were enacted to encourage restoration of historic buildings and to make existing structures seismically safe and the program has been successful. However continued application of the parking exemptions granted by these provisions will exacerbate Downtown parking deficiencies. O. The City Council desires on an interim basis for a period of two years to eliminate the parking exemption related to the 200 square foot Minor Floor Area Bonus for buildings not eligible for Historic Bonus; to eliminate the Transfer of Development Rights provision that allows a 5,000 square foot floor area exemption from on-site parking requirements and for floor area transferred to a receiver site within the CD zone district; and to disallow the parking exemption for floor area developed or used previously for non-residential purposes and vacant at the time of the engineer’s report during the parking district assessment. Unless a new ordinance is adopted to permanently establish these provisions, these zoning Not Yet Approved 3 Revised 10/28/2013 130920 dm 0131137 code amendments shall “sunset” (expire) two (2) years following the effective date of the amendment; after which time, if revised regulations have not been adopted, the previous provisions shall be reinstated. SECTION 2. Subsection 18.18.070(a) (Floor Area Bonuses) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows: (a) Available Floor Area Bonuses (1) Minor Bonus for Buildings Not Eligible for Historic or Seismic Bonus A building that is neither in Historic Category 1 or 2 nor in Seismic Category I, II, or III shall be allowed to increase its floor area by 200 square feet without having this increase count toward the FAR, subject to the restrictions in subsection (b). Such increase in floor area shall not be permitted for buildings that exceed a FAR of 3.0:1 in the CD-C subdistrict or a FAR of 2.0:1 in the CD-N or CD-S subdistricts. This bonus is not subject to transfer and must be fully parked. In addition to any applicable parking provisions, this bonus may be parked by the payment of in lieu parking fees under Section 18.18.090. (2) Seismic Rehabilitation Bonus A building that is in Seismic Category I, II, or III, and is undergoing seismic rehabilitation, but is not in Historic Category 1 or 2, shall be allowed to increase its floor area by 2,500 square feet or 25% of the existing building, whichever is greater, without having this increase count toward the FAR, subject to the restrictions in subsection (b). Such increase in floor area shall not be permitted for buildings that exceed a FAR of 3.0:1 in the CD-C subdistrict or a FAR of 2.0:1 in the CD-N or CD-S subdistricts. (3) Historic Rehabilitation Bonus A building that is in Historic Category 1 or 2, and is undergoing historic rehabilitation, but is not in Seismic Category I, II, or III, shall be allowed to increase its floor area by 2,500 square feet or 25% of the existing building, whichever is greater, without having this increase count toward the FAR, subject to the restrictions in subsection (b). Such increase in floor area shall not be permitted for buildings that exceed a FAR of 3.0:1 in the CD-C subdistrict or a FAR of 2.0:1 in the CD-N or CD-S subdistricts, except as provided in subsection (5). (4) Combined Historic and Seismic Rehabilitation Bonus A building that is in Historic Category 1 or 2, and is undergoing historic rehabilitation, and is also in Seismic Category I, II, or III, and is undergoing seismic rehabilitation, shall be allowed to increase its floor area by 5,000 square feet or 50% of the existing building, whichever is greater, without having this increase count toward the FAR, subject to the restrictions in subsection (b). Such increase in floor area shall not be permitted for buildings that exceed a FAR of 3.0:1 in the CD-C subdistrict or a FAR of 2.0:1 in the CD-N or CD-S subdistricts, except as provided in subsection (5). Not Yet Approved 4 Revised 10/28/2013 130920 dm 0131137 (5) Historic Bonus for Over-Sized buildings A building in Historic Category 1 or 2 that is undergoing historic rehabilitation and that currently exceeds a FAR of 3.0:1 if located in the CD-C subdistrict or 2.0:1 if located in the CD-S or CD-N subdistricts shall nevertheless be allowed to obtain a floor area bonus of 50% of the maximum allowable floor area for the site of the building, based upon a FAR of 3.0:1 if in the CD-C subdistrict and a FAR of 2.0:1 in the CD-S and CD-N subdistricts, subject to the restrictions in subsection (b) and the following limitation: (A) The floor area bonus shall not be used on the site of the Historic Category 1 or 2 building, but instead may be transferred to another property or properties under the provisions of Section 18.18.080. SECTION 3. Section 18.18.080 (Transfer of Development Rights) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows: 18.18.080 Transfer of Development Rights (a) Purpose The purpose of this section is to implement the Comprehensive Plan by encouraging seismic rehabilitation of buildings in Seismic Categories I, II, and III, and encouraging historic rehabilitation of buildings or sites in Historic Category 1 and 2, and by establishing standards and procedures for the transfer of specified development rights from such sites to other eligible sites. Except as provided in subsection (e)(1) and for city-owned properties as provided in Chapter 18.28, this section is applicable only to properties located in the CD district, and is the exclusive procedure for transfer of development rights for properties so zoned. (b) Establishment of Forms The city may from time to time establish application forms, submittal requirements, fees and such other requirements and guidelines as will aid in the efficient implementation of this chapter. (c) Eligibility for Transfer of Development Rights Transferable development rights may be transferred to an eligible receiver site upon: (1) certification by the city pursuant to Section 18.18.070 of the floor area from the sender site which is eligible for transfer, and (2) compliance with the transfer procedures set forth in subsection (h). (d) Availability of Receiver Sites The city does not guarantee that at all times in the future there will be sufficient eligible receiver sites to receive such transferable development rights. Not Yet Approved 5 Revised 10/28/2013 130920 dm 0131137 (e) Eligible Receiver Sites A site is eligible to be a receiver site only if it meets all of the following criteria: (1) It is located in the CD commercial downtown district, or is located in a planned community (PC) district if the property was formerly located in the CD commercial downtown district and the ordinance rezoning the property to planned community (PC) approves the use of transferable development rights on the site. (2) It is neither an historic site, nor a site containing a historic structure, as those terms are defined in Section 16.49.020(e) of Chapter 16.49 of this code; and (3) The site is either: (A) located at least 150 feet from any property zoned for residential use, not including property in planned community zones or in commercial zones within the downtown boundaries where mixed use projects are. (B) separated from residentially zoned property by a city street with a width of at least 50 feet, and separated from residentially zoned property by an intervening property zoned CD-C, CD-S, or CD-N, which intervening property has a width of not less than 50 feet. (f) Limitations On Usage of Transferable Development Rights No otherwise eligible receiver site shall be allowed to utilize transferable development rights under this chapter to the extent such transfer would: (1) Be outside the boundaries of the downtown parking assessment district, result in a maximum floor area ratio of 0.5 to 1 above what exists or would otherwise be permitted for that site under Section 18.18.060, whichever is greater, or result in total additional floor area of more than 10,000 square feet. (2) Be within the boundaries of the downtown parking assessment district, result in a maximum floor area ratio of 1.0 to 1 above what exists, or would otherwise be permitted for that site under Section 18.18.060, whichever is greater, or result in total additional floor area of more than 10,000 square feet. (3) Cause the development limitation or project size limitation set forth in Section 18.18.040 to be exceeded. (4) Cause the site to exceed 3.0 to 1 FAR in the CD-C subdistrict or 2.0 to 1 FAR in the CD-S or CD-N subdistricts. (g) Parking Requirements Not Yet Approved 6 Revised 10/28/2013 130920 dm 0131137 The first 5,000 square feet of floor area transferred to a receiver site, whether located in the CD District or in the PC District, shall be exempt from the otherwise- applicable on-site parking requirements. Any additional square footage allowed to be transferred to a receiver site pursuant to this chapter shall be subject to the parking regulations applicable to the district in which the receiver site is located. (h) Transfer Procedure Transferable development rights may be transferred from a sender site (or sites) to a receiver site only in accordance with all of the following requirements: (1) An application pursuant to Chapter 16.48 of this code for major ARB review of the project proposed for the receiver site must be filed. The application shall include: (A) A statement that the applicant intends to use transferable development rights for the project; (B) Identification of the sender site(s) and the amount of TDRs proposed to be transferred; and (C) Evidence that the applicant owns the transferable development rights or a signed statement from any other owner(s) of the TDRs that the specified amount of floor area is available for the proposed project and will be assigned for its use. (2) The application shall not be deemed complete unless and until the city determines that the TDRs proposed to be used for the project are available for that purpose. (3) In reviewing a project proposed for a receiver site pursuant to this section, the architectural review board shall review the project in accordance with Section 16.48.120 of this code; however, the project may not be required to be modified for the sole purpose of reducing square footage unless necessary in order to satisfy the criteria for approval under Chapter 16.48 or any specific requirement of the municipal code. (4) Following ARB approval of the project on the receiver site, and prior to issuance of building permits, the director of planning and community environment or the director's designee shall issue written confirmation of the transfer, which identifies both the sender and receiver sites and the amount of TDRs which have been transferred. This confirmation shall be recorded in the office of the county recorder prior to the issuance of building permits and shall include the written consent or assignment by the owner(s) of the TDRs where such owner(s) are other than the applicant. (i) Purchase or Conveyance of TDRs - Documentation (1) Transferable development rights may be sold or otherwise conveyed by their owner(s) to another party. However, no such sale or conveyance shall be effective Not Yet Approved 7 Revised 10/28/2013 130920 dm 0131137 unless evidenced by a recorded document, signed by the transferor and transferee and in a form designed to run with the land and satisfactory to the city attorney. The document shall clearly identify the sender site and the amount of floor area transferred and shall also be filed with the department of planning and community environment. (2) Where transfer of TDRs is made directly to a receiver site, the recorded confirmation of transfer described in subsection (h)(4) shall satisfy the requirements of this section. SECTION 4. Subsection 18.18.090(b) (Exceptions to On-Site Parking Requirement) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows: (b) Exceptions to On-Site Parking Requirement The requirement for on-site parking provided in subsection (a) of this section shall not apply in the following circumstances: (1) The following square footage shall be exempt from the on-site parking requirement of subsection (a): (A) Square footage for handicapped access which does not increase the usable floor area, as determined by Section 18.18.060(e); (B) An increase in square footage in conjunction with seismic or historic rehabilitation, pursuant to Section 18.18.070; (C) An increase in square footage for buildings not in Seismic Category I, II, or II or Historic Category 1 or 2 pursuant to Section 18.18.070(a)(1); (D)(B) Square footage for at or above grade parking, though such square footage is included in the FAR calculations in Section 18.18.060(a). (2) A conversion to commercial use of a historic building in Categories 1 and 2 shall be exempt from the on-site parking requirement in subsection (a), provided that the building is fifty feet or less in height and has most recently been in residential use. Such conversion, in order to be exempt, shall be done in conjunction with exterior historic rehabilitation approved by the director of planning and community environment upon the recommendation of the architectural review board in consultation with the historic resources board. Such conversion must not eliminate any existing on-site parking. (3) Vacant parcels shall be exempt from the requirements of subsection (a) of this section at the time when development occurs as provided herein. Such development shall be exempt to the extent of parking spaces for every one thousand square feet of site area, provided that such parcels were at some time assessed for parking under a Bond Plan E Not Yet Approved 8 Revised 10/28/2013 130920 dm 0131137 financing pursuant to Chapter 13.16 or were subject to other ad valorem assessments for parking. (4) No new parking spaces will be required for a site in conjunction with the development or replacement of the amount of floor area used for nonresidential use equal to the amount of adjusted square footage for the site shown on the engineer's report for fiscal year 1986-87 for the latest Bond Plan G financing for parking acquisition or improvements in that certain area of the city delineated on the map of the University Avenue parking assessment district entitled, "Proposed Boundaries of University Avenue Off-Street Parking Project #75-63 Assessment District, City of Palo Alto, County of Santa Clara, State of California," dated October 30, 1978, and on file with the city clerk. However, square footage which was developed for nonresidential purposes or which has been used for nonresidential purposes but which is not used for such purposes due to vacancy at the time of the engineer's report shall be included in the amount of floor area qualifying for this exemption. No exemption from parking requirements shall be available where a residential use changes to a nonresidential use, except pursuant to subsection (2). SECTION 5. Subsection 18.52.070(a) (Parking Regulations for CD Assessment District, On Site Parking) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows: (a) On Site Parking Any new development, any addition or enlargement of existing development, or any use of any floor area that has never been assessed under any Bond Plan G financing pursuant to Title 13, shall provide one parking space for each two hundred fifty gross square feet of floor area, with the following exceptions: (1) Square footage for: (A) Handicapped access which does not increase the usable floor area, pursuant to Section 18.18.070(CD District Floor Area Bonuses). (B) An increase in square footage granted for seismic rehabilitation, pursuant to Section 18.18.070 (CD District Floor Area Bonuses). (C)(B) Category I or II Historic Structures may take advantage of the following exceptions during the life of the historic building: (i) An increase in square footage pursuant to CD FAR Exceptions for Historic Structures as contained in Section 18.49.060 (b)(3), and (ii)(i) A conversion to commercial use that is 50 feet or less in height and that has most recently been in residential use, if such conversion is done in conjunction with exterior historic rehabilitation approved by the director upon recommendation by the Not Yet Approved 9 Revised 10/28/2013 130920 dm 0131137 Architectural Review Board and in consultation with the Historic Resource Board. Such conversion must not eliminate any existing on-site parking. (D) A minor increase of two hundred square feet or less, pursuant to CD district FAR Exceptions for Historic Structures as contained in Section 18.49.060(b)(4). (E)(C) At or above grade parking, though included in the site FAR calculations (pursuant to CD district FAR Exceptions for non-historical/non-seismic buildings in Section 18.49.060(a)) shall not be included in the on-site parking regulations of this section. (2) Vacant parcels subject to redevelopment shall be exempt at the time when development occurs from the on-site parking requirements of one parking space for each two hundred fifty gross square feet of floor area to the extent of 0.3 parking spaces for every one thousand square feet of site area, provided that such parcels were at some time assessed for parking under a Bond Plan E financing pursuant to Chapter 13.16 or were subject to other ad valorem assessments for parking. (3) No new parking spaces will be required for a site in conjunction with the development or replacement of the amount of floor area used for nonresidential use equal to the amount of adjusted square footage for the site shown on the engineer's report for fiscal year 1986-87 for the latest Bond Plan G financing for parking acquisition or improvements in that certain area of the city delineated on the map of the University Avenue parking assessment district, entitled Proposed Boundaries of University Avenue Off- Street Parking Project #75-63 Assessment District, City of Palo Alto, County of Santa Clara, State of California, dated October 30, 1978, and on file with the city clerk. However, square footage which was developed for nonresidential purposes or which has been used for nonresidential purposes but which is not used for such purposes due to vacancy at the time of the engineer's report shall be included in the amount of floor area qualifying for this exemption. No exemption parking requirements shall be available where a residential use changes to a nonresidential use, except pursuant to subdivision (1)(C) of this subsection. SECTION 6. CEQA. The proposed Ordinance eliminates certain exemptions to the parking regulations within the Downtown area of the City of Palo Alto, which will result in projects that will comply with the remaining parking regulations established in the Palo Alto Municipal Code. Further, each individual project submitted under the revised regulations will be subject to its own environmental review. Consequently, this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this Ordinance may have a significant effect on the environment and Section 15301 in that this proposed ordinance will have a minor impact on existing facilities. SECTION 7. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such Not Yet Approved 10 Revised 10/28/2013 130920 dm 0131137 invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are hereby declared to be severable. SECTION 8. Applicability to Pipeline Projects. This ordinance shall not apply to any projects which have received all final planning entitlement approval as of the ordinance’s effective date. Any bonus square footage certified and recorded under Sections 18.18.070 prior to the effective date of this ordinance shall continue to be exempt from parking to the extent previously allowed under Sections 18.18.080 and 18.52.070. Staff is authorized to establish administrative regulations to administer the inventory and transfer of this bonus square footage. SECTION 9. Effective Date. This interim ordinance shall be in full force and effect on the thirty-first date after the date of its adoption, and shall “sunset” (expire) two (2) years following the effective date, unless extended by Council. Upon expiration of this interim ordinance, the previous provisions related to parking exemptions contained in Sections 18.18.070(a)(1), 18.18.080(g), 18.18.090(b)(1)(B) and (C),, and 18.52.070(a)(1)(B), (C)(i) and (D) in effect immediately prior to adoption of this ordinance shall be reinstated. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ Senior Assistant City Attorney City Manager Not Yet Approved 11 Revised 10/28/2013 130920 dm 0131137 ____________________________ Director of Planning & Community Environment Not Yet Approved 1 Revised September 20, 2013 130920 dm 0131136 Ordinance No. ______ Ordinance of the Council of the City of Palo Alto Amending Chapter 18.52 (Parking and Loading Requirements) of Title 18 (Zoning) of the Palo Alto Municipal Code to Eliminate the “Exempt Floor Area” Parking Exemption as Contained in Sections 18.52.060(a)(2) and 18.52.060(c) of the Palo Alto Municipal Code The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Recitals. The Council of the City of Palo Alto finds and declares as follows: A. On October 15, 2012, the City Council imposed a 45-day moratorium on the use of the “Exempt Floor Area” parking exemptions related to the Downtown and California Avenue Parking Assessment areas. On December 10, 2012, the City Council further extended the parking moratorium for an additional year in order to allow time to further study the issue and develop strategies to address the identified parking issues. The moratorium is due to expire on December 28, 2013, and if no new ordinance is adopted, the previous exemptions would be reinstated. B. The purpose of this ordinance is to amend the zoning code to permanently delete these “Exempt Floor Area” parking exemptions for properties within the Downtown and California Avenue Parking Assessment areas. C. The City of Palo Alto downtown and California Avenue areas have seen an increase in development and have experienced increases in parking demand, as documented in downtown and California Avenue monitoring reports produced in the past five years. D. According to the Downtown Monitoring Report 2011-2012 provided to the City Council on March 11, 2013, since 2008, eight projects were approved which included seismic, historic and minor floor area bonuses totaling 28,676 square feet, with parking exemptions granted equivalent to 115 parking spaces. In addition as of October 1, 2013, there are three additional projects pending in the Downtown totaling approximately 77,788 square feet and requesting parking exemptions equivalent to 100 parking spaces. E. No new parking structures have been added to the City’s inventory since 2003. F. In addition, the overall vacancy rate within the Commercial Downtown (CD) zoning district has dropped from a high rate of 6.39 percent in 2008-2009 to a 1.6 percent rate in the 2011-2012 reporting period. Not Yet Approved 2 Revised September 20, 2013 130920 dm 0131136 G. The Downtown Parking Survey conducted in Spring of 2013 shows that within the Commercial Downtown core area, on-street parking occupancy between 12:00 noon and 2:00 p.m. reached 87.9 percent overall. H. According to the Downtown Parking Study, parking in hourly public lots and garages was at 87.2% occupancy, while permit parking in public lots and garages was at 65.9% occupancy. I. The Spring 2013 and Fall 2012 Downtown Parking Surveys also show that compared to previous years, on-street parking use has increased in the Downtown North, Professorville and South of Forest Avenue neighborhoods. J. The City is experiencing increased office occupancy as employers are beginning to transform work spaces from individual offices or cubicles to open space concepts permitting more employees per square foot. K. Increased demand for parking caused by recent addition of office square footage, increased office occupancy and an upswing in downtown retail activity has been coupled with a decreasing supply of parking due to the use of existing parking exemptions in new development and lack of a robust transportation demand management program. L. The Downtown Parking Code was adopted at a time when the downtown was underdeveloped and incentives for redevelopment were needed. One of the primary incentives incorporated into the Code was a series of parking exemptions. These parking exemptions were exceedingly successful in encouraging both the rehabilitation of historic and seismically unsafe buildings and redevelopment in the Downtown core in general. The City is now at a point where most of the historic and seismically unsafe buildings have been renovated and the downtown has transformed into an economically thriving area. M. The City is experiencing increased office occupancy as employers are beginning to transform work spaces from individual offices or cubicles to open space concepts permitting more employees per square foot. N. The lack of available daytime downtown and California Avenue parking for employees has resulted in complaints from both merchants and other businesses about the lack of parking for their employees. O. The lack of available daytime downtown and California Avenue parking for employees has also resulted in complaints from residents in the downtown, California Avenue and adjacent areas about congested parking in their neighborhoods. P. The lack of available daytime downtown and California Avenue parking results in traffic seeking available parking spaces to circulate for longer periods of time, resulting in related impacts on air quality from increased emissions. Not Yet Approved 3 Revised September 20, 2013 130920 dm 0131136 Q . The Palo Alto Zoning Ordinance Chapter 18.52 (Parking and Loading Requirements) provide for a variety of exemptions and reductions to parking requirements within the downtown and California Avenue areas that result in less parking being provided than the calculated demand for parking in new projects. SECTION 2. Section 18.52.060 (Parking Assessment Districts and Areas - General) of Title 18 (Zoning) of the Palo Alto Municipal Code is hereby amended to read as follows: 18.52.060 Parking Assessment Districts and Areas - General (a) Definitions (1) Parking Assessment Areas" Parking assessment areas" means either: The "downtown parking assessment area," which is that certain area of the city delineated on the map of the University Avenue parking assessment district entitled Proposed Boundaries of University Avenue Off-Street Parking Project No. 75-63 Assessment District, City of Palo Alto, County of Santa Clara, State of California, dated October 30, 1978, and on file with the city clerk; or The "California Avenue area parking assessment district," which is that certain area of the city delineated on the map of the California Avenue area parking assessment district entitled Proposed Boundaries, California Avenue Area Parking Maintenance District, dated December 16, 1976, and on file with the city clerk; (2) “Exempt Floor Area" Within the downtown parking assessment area, "exempt floor area" means all or a portion of that floor area of a building which is located at or nearest grade and which does not exceed a floor area ratio of 1.0 to 1.0; Within the California Avenue area parking assessment district, "exempt floor area" means either: (A) All or a portion of that floor area of a building which is located at or nearest grade and which does not exceed a floor area ratio of 0.5 to 1.0 or (B) The amount of floor area shown on the 1983-84 California Avenue area assessment district rolls in the engineer's report for bonds issued pursuant to Title 13 of the municipal code, whichever is greater. (b) In-lieu fees Except as provided in subsection (c) below, within any parking assessment district established by the city for the purpose of providing off-street parking facilities, all or a portion of the off-street parking requirement for a use may be satisfied by payment of Not Yet Approved 4 Revised September 20, 2013 130920 dm 0131136 assessments or fees levied by such district on the basis of parking spaces required but not provided. (c) Exempt Floor Area (1) Unless a project for the construction of floor area has received design approval prior to December 19, 1983, or has undergone preliminary review pursuant to Sections 18.76.020 and 18.77.070 on December 1st or 15th, 1983, the only portion of off-street parking required for construction of floor area in a parking assessment area which may be satisfied by payment of assessments or levies made within such area on the basis of parking spaces required but not provided, is that portion of the parking requirements associated with the uses proposed to be conducted in that area of the floor equal to the exempt floor area for the site. Where only a portion of floor area constitutes exempt floor area, and uses with more than one parking standard as required by this chapter are proposed for said floor, the use on that portion of the floor which generates the highest parking requirement will be designated as the exempt floor area. (2) All other required off-street parking that is not satisfied by such payment of assessments shall be provided in accordance with this chapter. (3) This subsection shall be interpreted to allow changes in the use of all exempt floor area and nonexempt floor area existing as of February 16, 1984 without requiring additional parking; provided, that the change in use does not consist of a change from residential to nonresidential, or an increase in actual floor area which does not constitute exempt floor area. (4) No project which has received design approval prior to December 19, 1983, or which has undergone preliminary review on December 1st or 15th, 1983, shall increase the amount of floor area approved or reviewed or decrease the area designed or intended for parking without meeting the requirements of this chapter. SECTION 3. CEQA. The proposed Ordinance eliminates certain exemptions to the parking regulations within the Downtown and California Avenue areas of the City of Palo Alto, which will result in projects that will comply with the remaining parking regulations established in the Palo Alto Municipal Code. Further, each individual project submitted under the revised regulations will be subject to its own environmental review. Consequently, this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this Ordinance may have a significant effect on the environment and Section 15301 in that this proposed ordinance will have a minor impact on existing facilities. Not Yet Approved 5 Revised September 20, 2013 130920 dm 0131136 SECTION 4. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions of this Ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this Ordinance are hereby declared to be severable. SECTION 5. This ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ____________________________ ____________________________ Senior Assistant City Attorney City Manager ____________________________ Director of Planning & Community Environment City of Palo Alto (ID # 4139) City Council Staff Report Report Type: Action Items Meeting Date: 10/21/2013 City of Palo Alto Page 1 Summary Title: Parking Exemptions Code Ordinances Title: Parking Exemptions Code Review: Review and Recommendation to City Council to Adopt: 1. Ordinance to Repeal Ordinance 5167 and Amend the Palo Alto Municipal Code to Delete Sections 18.52.060(a)(2) and 18.52.060(c) Related to Parking Assessment Districts to Eliminate the “Exempt Floor Area” Parking Exemption Which Allows for Floor Area up to a Floor Area Ratio (FAR) of 1.0 to 1.0 to be Exempt From Parking Requirements Within the Downtown Parking Assessment Area and Floor Area up to an FAR of 0.5 to 1.0 to be Exempt Within the California Avenue Area Parking Assessment District. 2. Interim Ordinance to Amend Chapters 18.18, Downtown Commercial (CD) District, and 18.52, (Parking and Loading Requirements) to Make the Following Changes to be Effective for a Period of Two Years: a. Delete Sections 18.18.070(a)(1), 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to Eliminate the 200 Square Foot Minor Floor Area Bonus and Related Parking Exemption for Buildings not Eligible for Historic or Seismic Bonus. b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to Eliminate the Parking Exemption for On-site Use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to Remove the On-site Parking Exemption for Historic and Seismic Transfer of Development Rights up to 5,000 Square Feet of Floor Area to a Receiver Site in the CD or PC Zoning Districts. d. Amend Section 18.18.120(a)(2) and (b)(2) Related to Grandfathered Uses and Facilities to Clarify that a Grandfathered Use May be Remodeled and Improved, But May Not be Replaced and Maintain its Grandfathered Status. e. Amend Section 18.52.070(a)( 3) Related to Remove the Sentence Allowing Square Footage to Qualify for Exemption That Was Developed or Used Previously for Nonresidential Purposes but was Vacant at the time of the Engineer's Report. These actions are exempt from the California Environmental Quality Act (CEQA) under Section 15061 and 15301 of the CEQA Guidelines. From: City Manager City of Palo Alto Page 2 Lead Department: Planning and Community Environment Recommendation Staff and the Planning and Transportation Commission (PTC) recommend that Council adopt: 1. An Ordinance to amend the Palo Alto Municipal Code (PAMC) to permanently delete Sections 18.52.060(a)(2) and 18.52.060(c) related to Parking Assessment Districts to eliminate the “Exempt Floor Area” parking exemption which allows floor area up to a floor area ratio (FAR) of 1.0 to 1.0 to be exempt from parking requirements within the Downtown Parking Assessment Area, and floor area up to an FAR of 0.5 to 1.0 to be exempt within the California Avenue area parking assessment district (Attachment A); and 2. An Interim Ordinance (Attachment B) to amend PAMC Chapters 18.18, Downtown Commercial (CD) District, and 18.52 (Parking and Loading Requirements), to make the following changes, to be effective for a period of two years: a. Delete Sections 18.18.070(a)(1), 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to eliminate the 200 square foot Minor Floor Area Bonus and related parking exemption for buildings not eligible for Historic or Seismic Bonus. b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to eliminate the parking exemption for on-site use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to remove the on-site parking exemption for floor area bonuses derived through historic and seismic upgrades via the transfer of development rights (TDR) program (where up to 5,000 square feet (SF) of floor area for each type of upgrade is allowed for receiver sites in the CD or downtown PC zoning districts). d. Amend Sections 18.18.120(a)(2) and (b)(2) related to Grandfathered Uses and Facilities to clarify that a grandfathered use/facility may be remodeled and improved while maintaining ‘grandfather’ status, but that the floor area may not be demolished and replaced onsite while maintaining such ‘grandfathered’ status. e. Amend Section 18.52.070(a)(3) to disallow the parking exemption for floor area developed or used previously for non-residential purposes and vacant at the time of the engineer’s report during the parking district assessment. Executive Summary The Palo Alto Municipal Code (PAMC) Chapter 18.80 sets forth the process for amendments to the City’s zoning regulations. The attached ordinances would amend the City’s zoning regulations related to exemptions from provision of parking spaces for the development of new floor area. The ordinances are recommended unanimously by the PTC and staff and would City of Palo Alto Page 3 become effective 31 days following Council adoption. The City Council is requested to consider and adopt the first ordinance (Attachment A) before mid-November, as it amends Chapter 18.52 to address “Exempt Floor Area parking exemption” in both the Downtown and California Avenue Parking Assessment Districts. Adoption by mid-November would allow this ordinance to become effective before the end of the current moratorium on Exempt Floor Area Parking Exemptions, December 28, 2013. The Interim Ordinance (Attachment B) addresses parking exemptions related to floor area bonuses, and is proposed to expire in two years (sunset) from the date of Council action unless the ordinance is replaced by a permanent code change or otherwise modified. Pursuant to Section 18.80.090, the attached Ordinances include findings as to why the public interest or general welfare requires these amendments. The findings cited to support the urgent need for limiting parking exemptions in the Downtown Assessment District include the increase in development within the past five years, including eight projects approved between 2008 and 2012 which included seismic, historic and minor floor area bonuses totaling 28,676 square feet with parking exemptions granted equivalent to 115 parking spaces. In addition, as of October 1, 2013, there are three additional projects pending in the downtown totaling approximately 77,788 square feet and requesting exemptions equivalent to 100 parking spaces. Also, there have been no new parking structures added to the City’s inventory since 2003 and there has been a drop in the downtown commercial vacancy rate from a high of 6.39 per cent in 2008- 2009 to a 1.6 per cent rate in the 2011-2012 reporting period. The Downtown Parking Survey conducted in Spring of 2013 shows that within the downtown core area, the on-street parking occupancy between 12:00 noon and 2:00 p.m. reached 87.9 per cent overall, and parking in hourly public lots and garages was at 87.2 per cent occupancy, while permit parking was at 65.9 per cent occupancy. The parking surveys also show that compared to previous years, on-street parking use has increased in the Downtown North, Professorville and South of Forest Avenue neighborhoods. Background Planning and Transportation Commission Review On September 25, 2013, the Planning and Transportation Commission (PTC) reviewed and recommended, by a 5-0-2 vote (Commissioners Tanaka and Martinez absent), the two attached ordinances relating to parking exemptions in the zoning code. The PTC Report and meeting minutes are provided as Attachments F and G. The Commissioners noted that the ordinances are a step in the right direction. They discussed how charging higher in-lieu fees for not providing required parking on a site could incentivize providing parking on site, and how an update to the parking ratio and further progress in transportation demand management, such as looking at incentives for other modes of transportation to bring fewer cars downtown and using a business registry to obtain mode data from businesses, are needed. The PTC wanted to ensure there are clear guidelines for what constitutes “remodel”, given that the interim ordinance was written to disallow only replacement of grandfathered facilities. Commissioners City of Palo Alto Page 4 also noted that the parking exemptions were put in place as incentives based on conditions at that time; however, based on current conditions they are no longer needed. The Commissioners would like to see the long term planning efforts, such as the update of the Comprehensive Plan and the California Avenue Concept Plan move forward to provide guidance on development and parking issues. There were four public speakers, including three residents of Professorville or Downtown North and one property owner with a planning application pending review by the Architectural Review Board (scheduled October 17, 2013). The residents noted concern with destruction of neighborhoods and the applicability of the California Environmental Quality Act (CEQA) and that the intrusion of parking into the neighborhoods has increased over the years. Two of these speakers asked that the City stop approvals of all permits via a moratorium. The property owner (of 636 Waverley) noted that his project would be directly affected by a moratorium. He also noted that his project included a 200 sf bonus floor area. Staff looked into this and can confirm that the bonus floor area is requested for additional residential area above the 1:1 allowable residential floor area. However, it is not associated with exemption for parking since residential parking is determined by the number of bedrooms; i.e. two or more bedrooms require the provision of two covered parking spaces on site, not total floor area. Council Direction On July 16, 2012, the City Council considered the status of ongoing parking efforts for the Downtown and directed staff to look at a variety of approaches to address the concerns of businesses and neighbors. Council requested an evaluation of existing zoning regulations, and an assessment of realistic parking ratios and the desirability and viability of parking exemptions. Following that meeting, staff identified one particular parking exemption, applicable to the Downtown and California Avenue assessment districts likely to exacerbate the parking problems without providing a public purpose. This provision had allowed exemptions from parking requirements for any property within the two parking assessment districts; specifically, up to a 1:1 floor area ratio (FAR) in the Downtown Assessment District and up to a 0.5:1 ratio in the California Avenue Assessment District. On October 15, 2012, the City Council adopted an Interim Urgency Ordinance that established a 45-day moratorium on the use of this “Exempt Floor Area” parking exemption pending further study of Downtown and California Avenue parking issues (refer to Attachment C, CMR Report and Minutes Excerpt dated October 15, 2012). On December 10, 2012, the City Council adopted another Interim Urgency Ordinance to extend this moratorium for a period of one year through December 28, 2013 (refer to Attachment D, CMR Report and Minutes Excerpt dated December 15, 2012). On March 18, 2013, the Council gave additional direction on several items related to parking City of Palo Alto Page 5 policy. This included directing staff to review and provide recommendations on Municipal Code parking exemptions and the City’s Transfer of Development Rights (TDR) program. Since that time, staff has examined the Municipal Code, and is recommending the subject changes. It is important to note that this is the first step. Staff will most likely have additional recommendations in the coming year. While the staff recommended interim suspension of the subject parking exemptions is narrowly focused in the Downtown area, future recommendations may be citywide and/or more comprehensive in nature. Furthermore, the subject “interim” changes may or may not be recommended for permanent inclusions after additional analysis is conducted during the two-year, interim stage. Description of Proposed Ordinances There are two types of ordinances under review. The first is a standard ordinance revision permanently eliminating the Chapter 18.52 definition and rules for “Exempt Floor Area” within the boundaries of the City’s two assessment districts. The ordinance would permanently eliminate the use of this parking exemption for floor area of a building “at or nearest grade”. This would affect the Downtown and California Avenue Parking Assessment Districts. The second ordinance focuses on several parking exemptions that only affect downtown properties zoned Commercial Downtown (CD), whether inside or outside the assessment district. This is an interim ordinance which would be in effect for a trial 2-year period. Ordinance to Eliminate the Exempt Floor Area Parking Exemptions: The first ordinance would make permanent the elimination of the “Exempt Floor Area” parking exemptions related to the Downtown and California Avenue Parking Assessment Districts. There is currently a one year moratorium on the use of this exemption that expires on December 28, 2013. In the Downtown Assessment District Area, this zoning code section allows floor area equal to the lot size to be “un-parked”. For example, on a 10,000 sq. ft. property, the first 10,000 sq. ft. of building would have to provide zero parking spaces. This provision was originally included in the zoning code in the 1980s to encourage downtown development by providing a benefit to offset the parking assessments enacted at that time. This was also done at the same time when properties were downzoned within the downtown area. This strategy was successful in its time, but the downtown area is now thriving and the exemption is no longer needed to encourage development. In the California Avenue Assessment District Area, this code section allows floor area equal to half the lot size to be un-parked. For example, on a 10,000 square foot lot in the California Avenue area, the first 5,000 sq. ft. of building would have to provide zero parking. Given that there is no longer a need to incentivize development in the Downtown and California Avenue areas and parking shortages are prevalent, the permanent elimination of this unnecessary parking exemption is recommended. City of Palo Alto Page 6 Interim Ordinance to Eliminate other Parking Exemptions within the Downtown Area: Since the Council direction given in March, staff identified four (4) key areas where additional code changes could be made to eliminate future use of parking exemptions for properties in the Downtown area zoned CD. The second ordinance would be an interim ordinance for a period of two years to eliminate the following four code provisions related to floor area and parking only within the CD zone district. 1. Parking Exemptions Associated with the Transfer of Development Rights (TDR) Program: The TDR program encourages seismic and historic rehabilitation of buildings within the CD district by allowing for the transfer of certain development rights to eligible CD-zoned sites that are not historic properties. These provisions include both transfer of bonus floor area to another site and provisions for exempting some of the bonus floor area from parking requirements. The program has been successful and has resulted in seismic and historic restoration of many older buildings in the Downtown area. However, staff believes an incentive can still be provided through bonus FAR area, without increasing nearby parking issues. The Interim Ordinance, therefore, would prohibit the creation of new bonuses as they relate to parking. Specifically, 5,000 SF of transferred bonus floor area to a site would no longer be exempt from on-site parking requirements. This exemption has been applied to floor area transferred to a receiver site within a CD or PC district from another CD-zoned site or even from an RT zoned site within the SOFA district. TDRs that have already been approved and earned under existing zoning code provisions before the effective date of this ordinance would still be allowed to be utilized. Likewise, “receiver” properties could still utilize TDRs for parking exemptions that were transferred after the effective date of the ordinance provided they came from qualfiying “sender” sites that had earned the TDRs before the effective date of the ordinance. Eliminating the use of already approved and earned TDRs would likely be subject to judicial challenge under a “takings” or “vested rights” legal theory. Staff is expecting to address the provision of parking related to already earned TDRs during future recommendations. 2. Minor Exemptions for Buildings Not Eligible for Historic or Seismic Bonus: The CD zone district regulations also contain an exemption that allows a one time 200 square foot floor area bonus increase for any building that does not qualify for the seismic or historic bonuses. This increase, which has been used to increase floor area in both new buildings and existing buildings, does not count towards the site’s gross floor area (GFA) and floor area ratio (FAR), and is exempt from on-site parking requirements. Although it is minor, any CD zoned property not eligible for the other bonuses may request it and the impacts have been and will continue to be cumulative. The Interim Ordinance proposes to eliminate this 200 square foot minor floor area bonus. City of Palo Alto Page 7 3. Grandfathered Uses and Facilities: The CD Zone District contains provisions for “grandfathered uses and facilities” that allow continuation of uses and rebuilding of facilities that were in place prior to August 28, 1986 but which are no longer conforming to the standards of the district. One of the provisions allows that the grandfathered uses/facilities are permitted to remodel, improve or replace site improvements on the same site as long as it is within the same footprint and does not result in an increase in floor area, height, building envelope or building footprint. Because the existing code language allows replacement of a grandfathered facility’s “site improvements”, this provision has been used when completely rebuilding a structure to allow the same amount of floor area without providingparking for the replacement floor area that is considered “grandfathered”. Any additional square feet beyond that grandfathered must be served by on site parking. The Interim Ordinance proposes to clarify that one may remodel or improve the grandfathered floor area and keep the parking exemption, but the floor area may not be demolished and rebuilt into a replacement structure. Staff believes that this exemption will not be proposed for permanent elimination in entirety after the interim ordinance as it could “lock” property owners into older buildings that do not function well for modern businesses. However, during this interim period, staff would like to quantify the impact of building modernization, particularly in terms of parking, so that suitable impact fees, conditions and/or municipal code provisions can be incorporated. 4. Unoccupied/Vacant Floor Area Exemption: This portion of the interim ordinance would eliminate, with respect to properties within the CD assessment district, a sentence in Section 18.52.070(a)(3) allowing exemption for existing floor area developed or used previously for nonresidential purposes but unoccupied at the time of the engineer’s report for the parking district assessment. In other words, as currently written, the Municipal Code allows for floor area that was unoccupied at the time the Downtown Assessment District was created, and therefore not assessed, to be “grandfathered” for rebuilding purposes. These properties are not responsible for providing or paying for additional parking when a building is razed and rebuilt, even though payments were not made to the assessment district for the previously unoccupied square footage. The interim ordinance will eliminate this existing inequity in the Code. Discussion TDR Categories In 1986, the City enacted its TDR program designed to encourage private property owners to upgrade seismically unsafe buildings and to encourage preservation of known historic buildings in the downtown area zoned CD. Lacking the financial resources to provide monetary incentives for safety upgrades and historic preservation, the City instead adopted development regulations that would provide property owners in the downtown area incentive to upgrade and preserve their properties through a bonus program. In 2002, the TDR program was expanded to the City of Palo Alto Page 8 SOFA 2 area. According to City records, the downtown has approximately 78 buildings that are eligible for a seismic or historic bonus under the TDR program. These buildings fall into three general categories: (1) properties which have applied for and received TDRs under the City’s ordinance; (2) properties which have been seismically or historically upgraded, but which have not applied for or received TDRs and (3) properties which may be eligible for TDRs, but which have chosen not to upgrade. Table 3 summarizes the potential TDR bonuses and parking exemptions of the 78 eligible historic and seismic buildings previously identified by the City. (Note that some of the City’s records are incomplete and therefore this table is subject to further refinement.) Table 3: TDR Bonuses for Originator Sites by Entitlement, October 2013 Origination Type Floor Area Parking Exemptions Number of Properties Properties with Documented Bonuses & TDRs Downtown 123,783 471 32 SOFA 7,813 31 3 City Owned 7,500 30 3 Sub-Total 139,095 532 38 Property Upgraded, No Claim Downtown 29,307 117 11 SOFA 7,500 30 3 City Owned 0 0 0 Sub-Total 36,807 147 14 Eligible Properties but not Upgraded Downtown 65,976 264 25 SOFA 2,500 10 1 City Owned 0 0 0 Sub-Total 68,476 274 26 GRAND TOTAL 244,378 998 78 Notes: City of Palo Alto Page 9 1. City Owned properties include three properties outside of the Downtown area that could only be used in the Downtown area. Properties included: Children’s' Library, College Terrace Library, and Sea Scout Building. 2. TDRs generated in the SOFA may be used on site or transferred into the downtown area. Assumption is that SOFA current remaining 5,000SF (20 parking) TDRs will be transferred into the downtown area. Thus, if all TDR bonuses were in fact utilized, there would be a total of 244,378 additional square feet added to the downtown and a total of 953 exempt parking spaces. While all properties in fact did not take advantage of the TDR program, the City’s data collected to date shows that the TDR program was successful in incentivizing the private redevelopment and upgrade of historic and seismically unsafe buildings in the downtown. Table 4 summarizes the TDRs that were created, the TDRs that were transferred to a receiver site, the TDRs that were used on site and finally the TDRs that were created but which still remain. (Again note that some of the City’s records are incomplete and it is expected that these numbers will be further refined.) Table 4: Documented TDR Bonuses Used in the Downtown Area by Origin, October, 2013 Floor Area Parking Exemptions Number of Properties Properties with Documented Bonuses & TDR's By Origination Downtown 123,783 471 32 SOFA 7,813 31 3 City Owned 7,500 30 3 Total 139,095 532 38 TDR's Transferred Downtown 57,926 212 14 SOFA 2,000 8 1 City Owned 2,500 10 1 Total 62,426 230* 16 TDR's Used On Site Downtown 47,586 219 20 SOFA 2,000 8 1 City Owned 0 0 0 Total 58,022 229* 21 City of Palo Alto Page 10 TDR's Remaining Downtown 10,334 40 7 SOFA 3,313 13 2 City Owned 5,000 20 2 Total 18,647 73 11 *Some FAR transferred was not eligible for parking exemption. Thus, according to the City’s records there are currently 18,647 square feet of TDRs that have not been used and 73 available parking space exemptions. Approved and Pending Projects The Council has fairly broad discretion to decide how new regulations should be applied to projects that have begun planning review but not received final planning entitlements. (These pending projects are generally referred to as “pipeline” projects.) However, under State law, projects that have obtained their entitlements and building permits and have begun work in reliance on the building permit are largely exempt from new zoning provisions. (This is sometimes referred to as the “vested rights doctrine.”) A key issue raised when the moratorium on use of the “exempt floor area” parking was adopted in 2012 was the applicability of the ordinance to projects that were in process (on file, pending decisions by the Director, Council or building permit issuance). At that time, Council elected to exempt projects that had received building permits, and those who had received Planning Permit approval. Planning projects that had been submitted, but not yet approved, were subject to the moratorium. While Council is required to exempt projects receiving building permits, it is a policy call whether to exempt projects that are in earlier phases of entitlement review. As noted in the table below, there are a number of projects that have received recent planning approval or are currently under planning review. City of Palo Alto Page 11 Table 5 – Summary of Approved Planning Entitlements with Parking Exemptions Address Description Subject Parking Exemptions Applied (# of spaces) Planning Entitlement Status Building Permit Status 135 Hamilton A four-story 28,085 square foot mixed-use building (19,998 square feet commercial and two residential units) and below grade parking on a vacant lot. Zone: CD-C(P) (exemption using 5000 Sf TDR and 200 SF exemption) TDR 20 Bonus 1 Total 21 Approval Effective 2/7/13 Building Permit under review. It is expected that this permit will be issued prior to ordinance adoption. 611 Cowper A 34,703 square foot four-story mixed use building (three floors commercial and one floor residential) with below grade parking, replacing two buildings totalling 7,191 SF commercial floor area and 1,270 SF residential floor area. Zone: CD-C(P) (Exemption using grandfathered spaces, 10,000 SF TDR exemption and 400 SF exemptions for two parcels) Grandfather: 11 TDR 40 Bonus 2 Total 53 Approval Effective 8/16/13 No Building Permit Application submitted to date Table 6 – Summary of Pending Applications Requesting Subject Exemptions Address Request Subject Parking Exemptions Applied (# of spaces) Planning Entitlement Status Building Permit Status 240 Hamilton A 15,000 square foot mixed use building, replacing an (approx.) 7,000 SF building (building plus mezzanine). Zone: CD-C(P) (Exemption using 4,327 SF TDR exemption, 200 SF bonus, and “grandfathered” floor area, including 2,000 that was not assessed) Grandfather: 8 TDR 17 Bonus 1 Total 26 Approved 7/23/13 but Appealed to Council. Hearing to be scheduled. Not Applicable 261 Hamilton Application for relocation of basement SF in retail storage use to third story office atop an historic category III, “grandfathered” commercial building (over 3.0:1 FAR) having 38,926 SF (37,800 SF assessed for parking); 37,800 SF retail/office at end. Zone: CD-C(GF)(P). (requesting creation of 15,000 SF FAR TDR via rehabilitation). No Subject Exemptions Applied – Bonus Floor Area to be used off site equal to 60 parking space exemption Formal ARB submitted 6/18/13 Not applicable City of Palo Alto Page 12 Address Request Subject Parking Exemptions Applied (# of spaces) Planning Entitlement Status Building Permit Status 429 University 22,750 SF building with below grade parking for 29 cars, replacing “grandfathered” building. Zone: CD- C(GF)(P).(exemption using 5,000 SF TDR, 200 SF bonus and grandfathered building). Grandfather:TBD1 TDR 20 Bonus 1 Total TBD2 Prelim ARB submitted 9/12/13 Not applicable 261 Hamilton Application for relocation of basement SF in retail storage use to third story office atop an historic category III, “grandfathered” commercial building (over 3.0:1 FAR) having 38,926 SF (37,800 SF assessed for parking); 37,800 SF retail/office at end. Zone: CD-C(GF)(P). (requesting creation of 15,000 SF FAR TDR via rehabilitation). No Subject Exemptions Applied – Bonus Floor Area to be used off site equal to 60 parking space exemption Formal ARB submitted 6/18/13 Not applicable 640 Waverley ARB application for a new 10,463 SF mixed use building with 2 dwelling units and 5,185 SF commercial area (replacing 1,829 SF of “grandfathered” floor area) providing 17 spaces. Zone: CD-C(P). (exemptions grandfathered, mixed-use parking reduction and 200 SF bonus). TBD3 Prelim ARB submitted 9/16/13 Not applicable 500 University Three-story 26,806 SF commercial building replacing 15,899 SF previously assessed for 64 spaces not provided on site; includes 24 parking spaces below grade. Zone: CD-C(GF)(P). (Exemption using grandfathered building, TDR and 200 SF bonus). TDR 20 Bonus 1 Total 21 Prelim ARB reviewed. No formal submittal. Not applicable 301 High Addition and remodel of existing building. Proposes 6,706 SF (including existing 6,255 SF plus bonus an ADA area). Zone: CD- N(P). (requests 200 SF bonus). Bonus 1 Formal ARB Submitted 5/20/13 Not applicable 1 TBD = To be determined; project was recently submitted and floor area and parking determination are still under review. 2 Ibid. 3 Ibid. City of Palo Alto Page 13 In light of Council’s previous policy decision on this issue, staff makes the following recommendations for pipeline projects:  1:1 Exemption Elimination: Apply new ordinance to all pipeline projects that have not received final planning entitlement approval  200 Square Foot Bonus Exemption Elimination: Apply interim ordinance to all pipeline projects that have not received final planning entitlement approval  On and Off site use of TDR Parking Exemption: Only apply to newly created TDRs. TDRs approved and created before effective date of interim ordinance eligible for on or off site parking exemption. TDRs created after effective date of ordinance would be eligible for square footage bonus, but not parking bonus.  Grandfather Exemption Elimination: Apply interim ordinance to all pipeline projects that have not received final planning entitlement approval  Vacant Building Exemption: Apply to all pipeline projects that have not received final planning entitlement approval Next Steps The Interim Ordinance is proposed to be in place for a period of two years, during which time staff will study the impacts on development of permanently removing these floor area bonuses and parking exemptions. Much of this will be done during the policy recommendation phases of the Downtown Development Cap Study. The following are some of the items that have been identified for further analysis and consideration: residential parking program, in-lieu parking provisions, adjustments to parking requirements, SOFA 2 parking exemptions (additional details below), and other, city-wide parking exemptions. Other adjustments to the Municipal Code may also be considered. Furthermore, historically made interpretations of the Municipal Code may be taken to the PTC for consideration and recommendation to Council. SOFA 2 Plan Area Policies and Programs: Within the SOFA 2 Plan Area are several sites within the Downtown Assessment District. The sites are located north of Forest Avenue, between Alma and Emerson Streets. The SOFA 2 Code allows for parking reductions and exemptions. Residential Transition (RT) zoned sites in the SOFA 2 area are allowed to participate in the City’s TDR program by transferring bonus floor area achieved via historic and seismic rehabilitations to CD zoned receiver sites. Bonuses can also be used within the SOFA 2 area. The same parking exemptions are currently available for bonus floor area generated in the SOFA 2 area. Following Council action on the propeosed ordinances, the SOFA 2 regulations and policies related to incentives for bonus floor area may need to be reviewed in light of the proposed ordinances. City of Palo Alto Page 14 Policy Implications The Transportation Element of the Palo Alto Comprehensive Plan contains a primary goal regarding parking to provide attractive, convenient public and private parking facilities. To implement this goal, Policy T-45 states: “Provide sufficient parking in the University Avenue/Downtown and California Avenue business district to address long-range needs.” The proposed changes to the zoning regulations to eliminate some of the exemptions to the existing parking requirements will improve parking availability in these areas and would be consistent with the goals and policies of the Transportation Element of the Comprehensive Plan. (Refer to Attachment E, Transportation Element Goals and Policies regarding Parking). The Land Use and Natural and Urban Environment Elements contain the following policies and programs which encourage the use of incentives to preserve historic buildings and encourage seismic retrofits. Land Use Element: Policy L-56: To reinforce the scale and character of University Avenue/Downtown, promote the preservation of significant historic buildings. Program L-59: Allow parking exceptions for historic buildings to encourage rehabilitation. Require design review findings that the historic integrity of the building exterior will be maintained. Program L-60: Continue to use a TDR Ordinance to allow the transfer of development rights from designated buildings of historic significance in the Commercial Downtown (CD) zone to non-historic receiver sites in the CD zone. Planned Community (PC) zone properties in the Downtown also qualify for this program. Program L-66: Revise existing zoning and permit regulations as needed to minimize constraints to adaptive reuse, particularly in retail areas. Natural And Urban Environment Element: Program N-70: Continue to provide incentives for seismic retrofits of structures in the University Avenue/Downtown area. Staff believes the proposed changes remain consistent with the policies above, as historic rehabilitation incentives would still be provided through the provision of additional floor area associated with the TDR program. Furthermore, the proposed ordinance would still allow historic buildings to be renovated and restored to retain their “grandfathered” status. Resource Impact The zoning evaluation work would be done within the currently approved work program of the City of Palo Alto Page 15 Planning and Community Environment Department. Timeline The Ordinance establishing the moratorium on the use of Parking Exemptions within the Downtown and California Avenue Parking Assessment areas will expire on December 28, 2013. In order for these provisions to stay in effect the permanent ordinance will need to be adopted by the City Council 31 days prior to the expiration ((by November 27, 2013). City Council action on an Ordinance requires two actions, an introduction of the ordinance and a second reading. Environmental Review The proposed Ordinances eliminate certain exemptions to the parking regulations within the Downtown and California Avenue areas of the City of Palo Alto, which will result in projects that will comply with the remaining parking regulations established in the Palo Alto Municipal Code. Further, each individual project submitted under the revised regulations will be subject to its own environmental review. Consequently, these ordinances are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this Ordinance may have a significant effect on the environment and Section 15301 in that these proposed ordinances will have a minor impact on existing facilities. Attachments:  Attachment A: Ordinance for Elimination of 1 to 1 Parking Exemption (PDF)  Attachment B: Interim Ordinance to Eliminate Certain Parking Exemptions within the Downtown Area (PDF)  Attachment C: CMR and Excerpt Minutes dated October 15, 2012 (PDF)  Attachment D: CMR and Excerpt Minutes dated December 15, 2012 (PDF)  Attachment E: Transportation Element Parking Goals & Policies (PDF)  Attachment F: Excerpt Minutes of the September 25, 2013 Planning and Transportation Commission Meeting (DOCX)  Attachment G: September 25, 2013 Planning and Transportation Commission Staff Report (PDF) CITY OF PALO ALTO TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER AGENDA DATE: October 21~' 2013 CITY OF PALO ALTO MEMORANDUM DEPARTMENT: PLANNING AND COMMUNITY ENVIRONMENT 10#:4139 #11 SUBJECT: Parking Exemptions Code Review: Review and Recommendation to City Council to Adopt: ' .' / 1. Ordinance to Repeal Ordinance 5167 and Amend the Palo Alto Municipal Code to, Delete Sections' 18.52.060(a)(2) and 18.52.060(c) Related to Parking Assessment Districts to, Eliminate the "Exempt Floor Area" Parking Exemption Which Allows for Floor Area up to a Floor Area Ratio (FAR) of 1.0 to 1.0 to be Exempt From Parking Require'ments Within the Downtown Parking Assessment Area and Floor Area up to an .FAR of 0.5 to '1.0 to be Exempt Within the California Aven~e Area,'Parking Assessment District. 2. Interim Ordinance to Amend Chapters 18.18, Downtown Commercial (CD) District, and 18.52, (Parking and Loading Requirements) to Make the 'Following Changes tp be Effective for a Period of Two Years: a. Delete Sections 18.18.070(a)(1), 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to Eliminate the 200 Square Foot Minor Floor Area Bonus and Related Parking Exemption for Buildings not Eligible for Historic or Seismic Bonus. b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to Eliminate the Parking Exemption for On-site Use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to Remove the On-site Parking Exemption for Historic and Seismic Transfer of Development Rights up to 5,000 Square Feet of Floor Area to a Receiver Site in the CD or PC Zoning Districts. d. Amend Section 18.18.120(a)(2)and (b)(2) Related to Grandfathered Uses and Facilities to Clarify that a Grandfathered Use May be Remodeled and Improved, But May Not be Replaced and Maintain its Grandfathered Status. e. Amend Section 18.52.070(a)( 3) Related to Remove the Sentence Allowing Square Footage to Qualify for Exe'mption That Was Developed or Used Previously for Nonresidential Purposes but was Vacant at the Time of the Engineer's Report. These actions are exempt from the California Environmental Quality Act (CEQA) under S,ection 15061 and 15301 of the CEQA Guidelines. The information provided in the staff report in /lTable 6" for 500 University Avenue was based on the project's Preliminary Review project information. A revised project was recently submitted. The size of the project remains the same; however the applicant is now providing two levels of under grade parking with 65 spaces. Previously only 24 spaces were provided. Per the Municipal Code, the new project requires 107 spaces. The property owner pay~ into the· assessment district for 64 spaces and is therefore responsible for providing 43 onsite spaces. As noted above, the property owner is providing 65 spaces (22 more than is required).· AARONAKNIN Interim Director Planning and Community Environment CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 8 Special Meeting October 21, 2013 The City Council of the City of Palo Alto met on this date in the Council Conference Room at 5:34 P.M. Present: Berman, Burt, Holman, Klein, Kniss, Price arrived at 5:57 P.M., Scharff, Schmid, Shepherd Absent: STUDY SESSION 1. Potential List of Topics for the Study Session with Senator Jerry Hill. The City Council Adjourned to the Closed Session at 6:34 P.M. CLOSED SESSION 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Properties: Cubberley Community Center, 4000 Middlefield Road, Palo Alto 94306 (including 8 acres owned by the City of Palo Alto and remaining acres owned by the Palo Alto Unified School District); and Ventura School site, 3990 Ventura Court, Palo Alto 94306 Agency Negotiators: James Keene, Pam Antil, Lalo Perez, Joe Saccio, Hamid Ghaemmaghami, Greg Betts, Rob De Geus, Thomas Fehrenbach, Aaron Aknin, Molly Stump Negotiating Parties: City of Palo Alto and Palo Alto Unified School District Under Negotiation: Lease and/or Purchase/Sale* Price and Terms of Payment DRAFT ACTION MINUTES Page 2 of 8 City Council Meeting Draft Action Minutes: 10/21/13 *Purchase/sale is listed to comply with Brown Act legal requirements, and include various types of transactions including but not limited to easements, options, rights of first refusal and land exchanges. The City Council Adjourned to the Council Chambers at 8:00 p.m. Mayor Scharff announced there was no reportable action. SPECIAL ORDERS OF THE DAY 3. Community Partner Presentation: Palo Alto Players at the Lucie Stern Community Theatre. MINUTES APPROVAL MOTION: Vice Mayor Shepherd moved, seconded by Council Member Price to approve the Minutes of August 19, 2013. MOTION PASSED: 8-1 Berman abstaining CONSENT CALENDAR MOTION: Council Member Kniss moved, seconded by Council Member Price to approve Agenda Item Numbers 4-10. 4. Approval of a Stewardship Agreement Between the City of Palo Alto and the Santa Clara County Fire Safe Council (FSC) in the Amount of $50,000 from the Public Works CIP PO-12003 for the Initial Year of Services for Treatment Work Indicated in the Foothill Fire Management Plan (FFMP). 5. Policy and Services Recommendation to Accept the City Auditor's Office Fiscal Year 2014 Proposed Work Plan and Risk Assessment. 6. Policy and Services Recommendation to Accept the Report on the Status of Audit Recommendations (June 2013). 7. Policy and Services Recommendation to Accept the Auditor's Office Quarterly Report as of June 30, 2013. 8. Approval of a Utilities Enterprise Fund Contract with Efacec Advanced Control Systems, Inc. in the Amount of $107,647 for Software and Hardware Support Services for the City's Utility SCADA System (EL- 02010) and 10% Contingency of $10,700 for Related, but Unforeseen Work; for a Total Authorized Amount of $118,347. DRAFT ACTION MINUTES Page 3 of 8 City Council Meeting Draft Action Minutes: 10/21/13 9. Approval of Annual Report of Williamson Act Contracts Within the City of Palo Alto. 10. Council Direction on Selection of Voting Delegate for the National League of Cities Annual Business Meeting on Saturday, November 16, 2013. MOTION PASSED: 9-0 ACTION ITEMS 11. Public Hearing: Parking Exemptions Code Review: Review and Recommendation to City Council to Adopt: 1. Ordinance to Repeal Ordinance 5167 and Amend the Palo Alto Municipal Code to Delete Sections 18.52.060(a)(2) and 18.52.060(c) Related to Parking Assessment Districts to Eliminate the “Exempt Floor Area” Parking Exemption Which Allows for Floor Area up to a Floor Area Ratio (FAR) of 1.0 to 1.0 to be Exempt From Parking Requirements Within the Downtown Parking Assessment Area and Floor Area up to an FAR of 0.5 to 1.0 to be Exempt Within the California Avenue Area Parking Assessment District. 2. Interim Ordinance to Amend Chapters 18.18, Downtown Commercial (CD) District, and 18.52, (Parking and Loading Requirements) to Make the Following Changes to be Effective for a Period of Two Years: a. Delete Sections 18.18.070(a)(1), 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to Eliminate the 200 Square Foot Minor Floor Area Bonus and Related Parking Exemption for Buildings not Eligible for Historic or Seismic Bonus. b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to Eliminate the Parking Exemption for On-site Use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to Remove the On-site Parking Exemption for Historic and Seismic Transfer of Development Rights up to 5,000 Square Feet of Floor Area to a Receiver Site in the CD or PC Zoning Districts. d. Amend Section 18.18.120(a)(2) and (b)(2) Related to Grandfathered Uses and Facilities to Clarify that a Grandfathered Use May be Remodeled and Improved, But May Not be Replaced and Maintain its Grandfathered Status. e. Amend Section 18.52.070(a)( 3) Related to Remove the Sentence Allowing Square Footage to Qualify for Exemption That Was Developed or Used Previously for Nonresidential Purposes but was Vacant at the time of These actions are exempt from the California Environmental Quality Act (CEQA) under Section 15061 and 15301 of the CEQA Guidelines. DRAFT ACTION MINUTES Page 4 of 8 City Council Meeting Draft Action Minutes: 10/21/13 MOTION: Mayor Scharff moved, seconded by Council Member Burt to adopt: 1. An Ordinance to amend the Palo Alto Municipal Code (PAMC) to permanently delete Sections 18.52.060(a)(2) and 18.52.060(c) related to Parking Assessment Districts to eliminate the “Exempt Floor Area” parking exemption which allows floor area up to a floor area ratio (FAR) of 1.0 to 1.0 to be exempt from parking requirements within the Downtown Parking Assessment Area, and floor area up to an FAR of 0.5 to 1.0 to be exempt within the California Avenue area parking assessment district (Attachment A); and 2. An Interim Ordinance (Attachment B) to amend PAMC Chapters 18.18, Downtown Commercial (CD) District, and 18.52 (Parking and Loading Requirements), to make the following changes, to be effective for a period of two years: a. Delete Sections 18.18.070(a)(1), 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to eliminate the parking exemption related to the 200 square foot Minor Floor Area Bonus for buildings not eligible for Historic or Seismic Bonus (keep sq footage but eliminate parking exemption) b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to eliminate the parking exemption for on-site use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to remove the on-site parking exemption for floor area bonuses derived through historic and seismic upgrades via the transfer of development rights (TDR) program (where up to 5,000 square feet (SF) of floor area for each type of upgrade is allowed for receiver sites in the CD or downtown PC zoning districts). d. Amend Section 18.52.070(a)(3) to disallow the parking exemption for floor area developed or used previously for non-residential purposes and vacant at the time of the engineer’s report during the parking district assessment. (keep sq footage but eliminate parking exemption) MOTION SEPARATED FOR THE PURPOSE OF VOTING: Mayor Scharff bifurcated the Motion to allow separate votes for Item Numbers One and Two. BIFURCATED MOTION: Mayor Scharff moved, seconded by Council Member Burt to adopt: 1. An Ordinance to amend the Palo Alto Municipal Code (PAMC) to permanently delete Sections 18.52.060(a)(2) and 18.52.060(c) related to Parking Assessment Districts to eliminate the “Exempt Floor Area” DRAFT ACTION MINUTES Page 5 of 8 City Council Meeting Draft Action Minutes: 10/21/13 parking exemption which allows floor area up to a floor area ratio (FAR) of 1.0 to 1.0 to be exempt from parking requirements within the Downtown Parking Assessment Area, and floor area up to an FAR of 0.5 to 1.0 to be exempt within the California Avenue area parking assessment district (Attachment A); and MOTION PASSED: 9-0 BIFURCATED MOTION: Mayor Scharff moved, seconded by Council Member Burt to adopt: 2. An Interim Ordinance (Attachment B) to amend PAMC Chapters 18.18, Downtown Commercial (CD) District, and 18.52 (Parking and Loading Requirements), to make the following changes, to be effective for a period of two years: a. Delete Sections 18.18.070(a)(1), 18.18.090(b)(1)(C) and 18.52.070(a)(1)(D) to eliminate the parking exemption related to the 200 square foot Minor Floor Area Bonus for buildings not eligible for Historic or Seismic Bonus (keep sq footage but eliminate parking exemption) b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to eliminate the parking exemption for on- site use of Historic and Seismic Bonus. c. Amend Section 18.18.080(g) to remove the on-site parking exemption for floor area bonuses derived through historic and seismic upgrades via the transfer of development rights (TDR) program (where up to 5,000 square feet (SF) of floor area for each type of upgrade is allowed for receiver sites in the CD or downtown PC zoning districts). d. Amend Section 18.52.070(a)(3) to disallow the parking exemption for floor area developed or used previously for non-residential purposes and vacant at the time of the engineer’s report during the parking district assessment. (keep sq footage but eliminate parking exemption) AMENDMENT: Council Member Klein moved, seconded by Vice Mayor Shepherd to exempt the pipeline projects at 240 Hamilton Avenue, 261 Hamilton Avenue, 429 University Avenue, 640 Waverley Street, 500 University Avenue, 301 High Street as listed in Table Six of the Staff Report. AMENDMENT TO MOTION FAILED 4-5 Klein, Shepherd, Kniss, Price yes DRAFT ACTION MINUTES Page 6 of 8 City Council Meeting Draft Action Minutes: 10/21/13 INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND THE SECONDER to add to 2b and 2C “to have Staff return with replacement incentives for historic and seismic bonus” to read as follows: b. Delete Sections 18.18.090(b)(1)(B), 18.52.070(a)(1)(B) and 18.52.070(a)(1)(C)(i) to eliminate the parking exemption for on- site use of Historic and Seismic Bonus and to have Staff return with replacement incentives for historic and seismic bonus. c. Amend Section 18.18.080(g) to remove the on-site parking exemption for floor area bonuses derived through historic and seismic upgrades via the transfer of development rights (TDR) program (where up to 5,000 square feet (SF) of floor area for each type of upgrade is allowed for receiver sites in the CD or downtown PC zoning districts) and to have Staff return with replacement incentives for historic and seismic bonus. MOTION AS AMENDED PASSED: 8-1 Kniss no 12. Public Hearing: Adoption of Eight Ordinances: (1) Repealing Chapter 16.04 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.04, California Building Code, California Historical Building Code, and California Existing Building Code, 2013 Editions, and Local Amendments and Related Findings; (2) Repealing Chapter 16.05 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.05, California Mechanical Code, 2013 Edition, and Local Amendments and Related Findings; (3) Repealing Chapter 16.06 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.06, California Residential Code, 2013 Edition, and Local Amendments and Related Findings; (4) Repealing Chapter 16.08 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.08, California Plumbing Code, 2013 Edition, and Local Amendments and Related Findings; (5) Repealing Chapter 16.14 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.14, California Green Building Standard Code, 2013 Edition, and Local Amendments and Related Findings; (6) Repealing Chapter 16.16 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.16, California Electrical Code, 2013 Edition, and Local Amendments and Related Findings; (7) Repealing Chapter 16.17 of the Palo Alto Municipal Code and Amending Title 16 to Adopt a New Chapter 16.17, California Energy Code, 2013 Edition, and Local Amendments and Related Findings; and (8) Repealing Chapter 15.04 of the Palo Alto Municipal Code and Amending Title 15 to Adopt a new Chapter 15.04, California Fire Code, 2013 Edition, and Local Amendments and Related Findings. DRAFT ACTION MINUTES Page 7 of 8 City Council Meeting Draft Action Minutes: 10/21/13 MOTION: Vice Mayor Shepherd moved, seconded by Council Member Kniss to adopt the following: 1. Ordinance repealing Chapter 16.04 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.04, California Building Code, California Historical Building Code, and California Existing Building Code, 2013 Editions, and Local Amendments and Related Findings. 2. Ordinance repealing Chapter 16.05 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.05, California Mechanical Code, 2013 Edition, and Local Amendments and Related Findings. 3. Ordinance repealing Chapter 16.06 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.06, California Residential Code, 2013 Edition, and Local Amendments and Related Findings. 4. Ordinance repealing Chapter 16.08 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.08, California Plumbing Code, 2013 Edition, and Local Amendments and Related Findings. 5. Ordinance repealing Chapter 16.14 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.14, California Green Building Standard Code, 2013 Edition, and Local Amendments and Related Findings. 6. Ordinance repealing Chapter 16.16 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.16, California Electrical Code, 2013 Edition. 7. Ordinance repealing Chapter 16.17 of the Palo Alto Municipal Code and amending Title 16 to adopt a new Chapter 16.17, California Energy Code, 2013 Edition. 8. Ordinance repealing Chapter 15.04 of the Palo Alto Municipal Code and amending Title 15 to Adopt a new Chapter 15.04, California Fire Code, 2013 Edition. MOTION PASSED: 8-0 Klein absent 13. Approval of Contract for the Downtown Development CAP to Dyett & Bhatia Urban & Regional Planners in the Amount Not to Exceed $200,000 (Continued from October 7, 2013). MOTION: Vice Mayor Shepherd moved, seconded by Council Member Price to approve and authorize the City Manager or designee to execute contract with Dyett & Bhatia Urban & Regional Planners (Attachment A) in the amount of $200,000 for the Downtown Development Cap Study - Phase 1 project. DRAFT ACTION MINUTES Page 8 of 8 City Council Meeting Draft Action Minutes: 10/21/13 MOTION TO CALL THE QUESTION: Council Member Burt moved, seconded by Vice Mayor Shepherd. MOTION TO CALL THE QUESTION PASSED: 6-2 Schmid, Holman no, Klein absent MOTION PASSED: 7-1 Schmid no, Klein absent ADJOURNMENT: The meeting was adjourned at 11:39 P.M. City of Palo Alto (ID # 4238) City Council Staff Report Report Type: Consent Calendar Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Recommendation from CAO Committee to List Salary Range for City Auditor Recruitment Brochure Title: Recommendation From the Council Appointed Officers Committee to List a Salary Range in City Auditor’s Recruitment Brochure From: City Manager Lead Department: Human Resources Recommendation The Council Appointed Officers Committee recommends that Council approve the use of a salary range in the recruiting brochure for the City Auditor. Background The recruiter assigned to the City Auditor posting advised the CAO Committee that the potential pool of qualified applicants for City Auditor is limited and that the City needs flexibility to compensate at the range between $150,000 to $175,000. Discussion The CAO committee discussed that the recruiter working on the Auditor recruitment should add language to the marketing brochure indicating an anticipated general salary range. The following verbiage was suggested: “The City is committed to compensation appropriate to attracting and retaining a strong candidate. The City anticipates base salary between $150,000 and $175,000, depending on qualifications and experience. Actual compensation is subject to negotiation.” The listed salary range does not restrict the Council in a future salary negotiation with an identified candidate. It is intended to send a signal to the potential pool of applicants regarding City of Palo Alto Page 2 the Council’s anticipated compensation parameters, with the intention of attracting strong candidates to apply for the position. Resource Impact The Fiscal Year 2014 Adopted Budget includes the cost for the City Auditor position salary in the amount of $170,000 and associated fringe benefits. For Fiscal Year 2014 there will be sufficient savings available due to position vacancy to cover a higher salary than $170,000 and variable fringe costs. City of Palo Alto (ID # 4200) City Council Staff Report Report Type: Action Items Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Preliminary Cost Estimates for Grade Separation and Trenching Studies Title: Rail Committee Recommendation on the Preliminary Cost Estimates for Grade Separation and Trenching Studies From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends the City Council consider the alternatives outlined in the report and direct the City Manager to enter into a contract with Hatch Mott McDonald (HMM) to perform “Phase 1” of the additional grade separation design services. The Rail Committee recommended on a 3-1 vote (Councilmember Klein dissenting) that Council authorize HMM to perform the “Phase I” grade separation design services. The Committee also directed staff, working with HMM, to recommend one roadway submersion scenario and one trenching scenario for Council for consideration. Purpose HMM, an engineering firm, submitted a proposal to the City to study conceptual grade separation alternatives. This study would assist the City in understanding cost of construction (by order of magnitude) for grade separation and trenching alternatives. This understanding would help the City of Palo Alto facilitate community dialogue and form a position on grade separations, which may help obtain funding. This study is not intended to determine an ultimate configuration, nor is it to make a recommendation on a particular option; it is only intended to present information on various options. Summary and Discussion At the April 25, 2013 Rail Committee meeting staff presented a fee proposal from Hatch Mott McDonald (HMM) that outlined the costs associated with completing a “10% design” on two City of Palo Alto Page 2 grade separation alternatives. The two grade separation alternatives were: 1) submerging or elevating the roadway at Palo Alto’s four at-grade crossings; and 2) depressing the Caltrain corridor in an extended trench from the south end of the downtown Palo Alto Caltrain station to approximately San Antonio Road. However, at a cost of $2,614,745 to complete the 10% design, the Rail Committee directed HMM to revise the proposal. This revised proposal would estimate the cost to develop conceptual grade separation alternatives instead of doing a 10% design. At the May 23, 2013 Rail Committee meeting staff presented an updated HMM fee proposal to develop conceptual grade separation alternatives for the same two scenarios mentioned above. At that meeting the Rail Committee deferred making a recommendation on the proposed HMM study because the Caltrain Grade Crossing & Traffic Analysis Final Report had not been released. The Rail Committee was interested in the results of that report prior to making a recommendation on the HMM study. Ultimately, the Caltrain Grade Crossing & Traffic Analysis Final Report was released and does not contain definitive conclusions on where and when future grade separations will be required. Therefore, on August 22, 2013, staff recommended that the Rail Committee make a recommendation to Council regarding whether HMM should move forward with additional grade separation design services. At the August 22nd meeting, the Rail Committee was presented with different scenarios for completing this study. Below are possible grade separation (submerged roadway) and trenching configurations that were presented to the Rail Committee. HMM has indicated that any direction the City can give them prior to undertaking the study is beneficial, with the understanding that additional work outside of the proposed scope of study will entail additional costs. Possible scenarios that were discussed are:  Trenching the corridor from Embarcadero to approximately San Antonio (with or without analysis of the impacts of such on the Oregon undercrossing, creeks, and/or the California Avenue station)  Submerging the roadway at the following four grade crossings: 1) Alma; 2) Churchill; 3) Meadow; and 4) Charleston  Submerging the roadway at the following three grade crossings: 1) Churchill; 2) Meadow; and 3) Charleston, while leaving Alma at-grade  Submerging the roadway at Churchill and trenching the corridor from Oregon to approximately San Antonio (with or without analysis of the impacts of such on creeks), while leaving Alma at-grade City of Palo Alto Page 3  Submerging the roadway at Churchill and trenching the corridor only enough to underpass the Meadow and Charleston crossings (with or without analysis of the impacts of such on creeks), while leaving Alma at-grade This study would deliver a “relative concept cost estimate for each alternative” and would cost $127,550. The most important piece of information obtained through this analysis would be a clear understanding of the differences in cost and construction between submerging the roadway and a trench. Further, staff requested that HMM breakdown the $127,550 study into two phases. The benefit of a phased approach is that it allows the Council to decide whether to move forward with a second phase after hearing the results of the first phase. The Phase I analysis would: (1) evaluate the selected alternatives, (2) identify potential project impacts for each alternative, and (3) provide concept level cost estimates for alternative comparison purposes. Phase I would cost approximately $59,790. The Phase II analysis would (1) develop the selected alternatives to a final concept level, (2) produce concept design exhibits, (3) provide final order of magnitude project costs for evaluation purposes, and (4) generate a final feasibility study. Phase II would cost approximately $67,760. Currently, $64,688 is remaining in a contract with HMM for on-call engineering design. Therefore, Phase I could be completed with existing funds. The City Council would have to appropriate an additional $62,862 for Phase II of this work. Phase 2 would be brought forward to the Rail Committee and Council for consideration at a later date. The Rail Committee recommended on a 3-1 vote (Councilmember Klein dissenting) that Council authorize HMM to perform the “Phase I” grade separation design services. The Committee also directed staff, working with HMM, to recommend one roadway submersion scenario and one trenching scenario for Council for consideration. After discussing the various options with HMM, staff recommends the following scenarios be studied: *1) submerging the roadway at Churchill, Meadow, and Charleston, while leaving Alma at-grade, and 2) trenching the corridor from San Antonio under Adobe creek, Charleston, Meadow, and Barron creek before coming back to the surface just prior to Matadero creek. This study would include preliminary analysis of the impacts this alignment would have on the creeks. Attached is the proposal from HMM that outlines their approach to development of the conceptual grade separation alternatives (Attachment A). The proposal outlines the anticipated scope of services, study approach, deliverables, fee proposal, and contractual framework to be City of Palo Alto Page 4 expected if the City decides to approve this study. *Please note that elevating the roadway could be studied at any location where the roadway is submerged but elevating the roadway tends to have a larger footprint than submerging the roadway and significant visual impacts. Previous Studies In June 2011 HMM produced a memorandum for the City of Palo Alto that provided technical information related to a two-track underground rail corridor through the City. That memorandum did not study a specific construction scenario but did provide a “per linear foot” cost for four trenching alternatives (shallow open trench, shallow covered trench, deep open trench, and deep covered trench). The cost per linear foot was calculated based on the CHSRA Supplemental Alternatives Analysis Appendix L (Cost Estimates) and accounted for structure costs, tracks, rail systems, mechanical/electrical/plumbing construction, and general utility relocation. It did not account for right-of-way costs and additional auxiliary costs that may be necessary. The primary difference between the trenching estimate that was generated in the 2011 memo and this study is that the previous estimate was primarily based on CHSRA numbers. This was done in order to keep the estimate consistent with all of the CHSRA’s proposed alternatives. The proposed study would use current and local construction cost information. HMM will generate this estimate using information they’ve obtained from the BART to San Jose extension project and other similar projects they are working on. The recent and local data is more relevant for Peninsula/South Bay purposes, compared to the CHSRA information which was primarily based on statewide averages. Furthermore, HMM would be using numbers that are more applicable to this specific trenching proposal in terms of utilities, ROW impacts, staging, and traffic signals (especially for Phase II of the study) rather than wholesale allowance numbers. Attachments:  A: HMM Design Fee Proposal for the City of Palo Alto Rail Analysis Study_10-28-2013 (PDF)  04-25-13 Rail Committee Excerpt Minutes (DOC)  05-23-13 Rail Committee Excerpt Minutes (DOC)  08-22-13 Rail Committee Excerpt Minutes (DOC) City of Palo Alto Rail Analysis Study – Design Fee Proposal City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal Table of Contents 1.0 Anticipated Scope of Services ............................................................................................ 1 2.0 Study Approach .................................................................................................................. 2 2.1 Study Assumptions ............................................................................................................. 2 2.2 Study Team ......................................................................................................................... 3 2.3 Study Approach ................................................................................................................... 6 3.0 Deliverables ........................................................................................................................ 7 4.0 Fee Proposal ...................................................................................................................... 7 5.0 Contractual Framework ..................................................................................................... 9 Appendix A – Fee Proposal Breakdown Appendix B – HMM Standard Terms & Conditions City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal 1 1.0 Anticipated Scope of Services The City of Palo Alto (City) has requested that Hatch Mott MacDonald (HMM) provide a scope and fee estimate to provide engineering services to develop conceptual grade separation alternatives between vehicular traffic and a fully electrified Caltrain Service at four locations within the limits of the City. Services to be provided will include the following: Phase 1: · Alternative evaluation and draft concept exhibits to identify potential project impacts to - roadways, right of way, traffic, and the railway corridor. · Draft concept level cost estimates for alternative comparison purposes. · Attend one City Council Rail Committee meeting. Phase 2: · Development of selected alternatives to a final concept level. · Final concept design exhibits including impacts to roadways, right of way, traffic, major utilities, railway corridor, and from construction staging. · Final order of magnitude project costs for evaluation purposes. · Final feasibility study report · Attend a total of two public meetings (one City Council Rail Committee meetings and one City Council Meeting) to present the alternatives and obtain input. This scope and fee estimate is provided for conceptual grade separation alternatives described below: Alternative 1: Construction of roadway underpasses at Churchill Avenue, Meadow Drive, and Charleston Road, while leaving the railway corridor and Alma Street at-grade. Alternative 2: Construction of a railway corridor trench from San Antonio Road under Adobe creek, Charleston Road, Meadow Drive, and Barron Creek, returning to an at-grade railway corridor prior to Matadero Creek, including preliminary analysis of the impacts this alignment would have on the creeks. 2.0 Study Approach 2.1 Assumptions The predicted level of effort associated with the study and the corresponding fee proposal are based upon a number of primary assumptions as identified below. · Caltrain service will be electrified prior to performing the grade separation. Caltrain will remain operational throughout the duration of the construction City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal 2 · Limited freight service will continue to operate on the Caltrain corridor. · Alma Street may be used in part for the construction of shoo-fly tracks. · The following documents will be used as the basis of the study: o Rail design will be based upon published Caltrain Design Criteria and Standards: http://www.caltrain.com/about/doingbusiness/engineering/engineeringstandards.html o The Caltrain Standards will be supplemented by the January 2007 Draft Criteria Manual Electrification Program o Overhead contact system configuration will be per Caltrain General Arrangements: http://www.caltrain.com/about/doingbusiness/engineering/Electrification/OCS_General_Ar rangement.html o Criteria for streets and roadways will be based upon City of Palo Alto Municipal Code, City Standards, planning requirements and Caltrans standards: http://www.amlegal.com/nxt/gateway.dll/California/paloalto_ca/paloaltomunicipalcode?f= templates$fn=default.htm$3.0$vid=amlegal:paloalto_ca http://www.cityofpaloalto.org/news/displaynews.asp?NewsID=1834&TargetID=145 http://www.dot.ca.gov/hq/esc/techpubs/ o California Public Utilities Commission (CPUC) General Orders: http://www.cpuc.ca.gov/PUC/documents/go.htm · Base mapping, right of way boundaries and existing utilities mapping information will be made available by the City. · Existing geotechnical data and engineering recommendations reports for existing grade separation projects, and other relevant building, utility, other projects or study information adjacent to the existing Caltrain alignment will be made available by the City. · Requirements for maintenance of traffic and ultimate traffic lane configurations will be as provided by or as agreed with the City. · Property valuations for identified right of way takes or temporary impacts for the various options will be provided by the City. · Coordination with rail regulatory agencies such as, but not limited to —California Public Utilities Commission, The Federal Railroad Administration, and the Federal Transit Agency, is not necessary at this conceptual stage. · Public Meetings would be facilitated by the City and attended by the PM and key project staff. City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal 3 2.2 Study Team & Scope The study scope of services requires input from a multidisciplinary design team involving civil/rail, structural, and estimating services. The proposed level of effort for project management and each of the engineering disciplines is described below. Project Manger HMM will provide a project manager (PM) to oversee and coordinate the study effort. The PM will be experienced in planning, design and construction of rail and civil infrastructure and will oversee and direct the work of the study. The PM will have overall responsibility for HMM’s performance relative to schedule, budget, and quality of the deliverable products. The PM will be the principal point of contact between the City and HMM, and will attend meetings with the City and its Rail Committee. Engineering Staff Each discipline engineer will be responsible for the development of aspects of deliverables relative to their discipline – be it sections of study reports, development of exhibits, or provision of take-off quantities in support of cost estimating. Civil/Rail Engineer The civil/rail engineer will be responsible for identifying impacts to rail operations and capacity for each of the alternatives and for establishing concept level temporary requirements involving single tracking and/or shoo-fly construction, and permanent requirements for the rail configuration for each of the alternatives. The civil engineer will be responsible for establishing the extent of any impacts associated with right of way, utilities, creeks and streets and roadways for each of the alternatives. The civil engineer will develop conceptual level construction sequencing for options involving grade separations and, in conjunction with the structural engineer, will develop a series of sketches which support the feasibility of the construction sequence. Structural Engineer The Structural Engineer will develop structural conceptual level configurations for each of the grade separation alternatives for both temporary and permanent construction. Cost Estimator The cost estimator will be responsible for the preparation of the cost estimate, including the estimate basis, assumptions, and appropriate levels of contingency and accuracy. The estimator will work with the engineers to prepare appropriate costs for significant items based upon ongoing or recently bid City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal 4 similar work. The cost estimates for each alternative will be used for relative alternative comparison only. The cost estimates for each of the options will form an Appendix to the study report. Estimating support will be required to identify appropriate pricing for any necessary right of way acquisition for temporary or permanent purposes. Quality Assurance/Quality Control In keeping with HMMs commitment to Quality HMM deliverables will be peer reviewed by Senior Personnel for technical accuracy and to ensure compliance with quality HMM’s Integrated Management Systems. 2.3 Study Approach Our approach to the delivery of the study upon Notice to Proceed is as follows: Phase 1: · Meet with City staff to gather existing available information, discuss apparent constraints, and review initial concepts and preferred solutions. · Prepare initial draft of alternative concepts with ‘felt pen’ type Exhibits. · Prepare draft concept level cost estimates for alternative comparison purposes. · Meet with City Council Rail Committee and City staff to agree upon which alternatives are to be developed in study and to what level they will be developed. Phase 2: · Prepare concept level exhibits for each developed alternative and cost estimates. · Meet with City Council Rail Committee and City staff to discuss initial findings, concepts, and gather input. · Prepare Final Concept Exhibits. · Meet with City Council Rail Committee and City staff to finalize study and design exhibits. · Update Final Concept Exhibits Draft Feasibility Study. · Attend City Council presentation to provide status and gather input. · Compile Concept Exhibits and estimates; prepare Final Feasibility Study with summary text documenting the process, and forward final deliverables to City. The Feasibility Study Submittal will include a concept design report summarizing the work of the study, exhibits, and relative concept cost estimate for each developed alternative. Deliverables will be provided in native and pdf electronic formats. City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal 5 3.0 Deliverables The following deliverables will be provided in support of each phase of the study: Phase 1: · Monthly progress reports, submitted with invoices · Draft Concept Exhibits · Draft Concept Cost Estimates The anticipated project duration from Notice to Proceed for Phase 1 through delivery of the Draft Concept Exhibits and Cost Estimates is approximately 2 1/2 months. Phase 2: · Final Concept Exhibits · Final Concept Level Cost Estimates · Final Feasibility Study Report The anticipated project duration from Notice to Proceed for Phase 2 through delivery of the Final Concept Study and Exhibits is approximately 2 1/2 months. 4.0 Fee Proposal The breakdowns of proposed hours by staff, labor rates, overhead rate, proposed fee and estimated direct costs for each phase of work are included as Appendix A. Costs are based upon 2013 labor rates. Assumptions related to the fee proposal are as follows: · Work will be performed in two phases. Work for each phase will commence upon receipt of a Notice to Precede from the City for each phase. · Fee proposal is typically based upon an assumed level of participation for each of the identified disciplines over the expected duration of the study as follows: · Sufficient data exists or will be provided by the City of Palo Alto for aerial topography/background information, right of way mapping and utility mapping to prepare exhibits required for three meetings and concept designs. · Final Concept Exhibits for each alternative are estimated as follows: o One plan exhibit per location comprised of: existing conditions, proposed layout, right of way boundaries and potential right of way impacts, major utility impacts, and traffic/pedestrian circulation. City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal 6 o One profile/section exhibit comprised of: conceptual profile of both rail line and street crossing, conceptual typical section of both rail line and street crossing with conceptual retaining wall/structure approach. o One plan exhibit per location comprised of: conceptual staging and construction sequencing plan for both rail line and street crossing. 5.0 Contractual Framework HMM is prepared to undertake the assignment on either a time and materials or lump sum basis at the discretion of the City. A copy of our standard terms and conditions are included as Appendix B for City review and use. We are prepared to execute our standard agreement upon receipt of notice of City Approval of our proposed scope of services and budget. City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal Appendix A - Fee Proposal Breakdown Principal-in- Charge Project Manager Civil/Rail Engineer Civil Engineer Structural Engineering Cost Estimator QA 300.00$ 255.00$ 165.00$ 120.00$ 120.00$ $200.00 255.00$ 1 Project Management 10 10 20 2 1 Meeting 2 2 16 20 3 Draft Concept Exhibits 8 24 80 120 40 40 8 320 Hours 20 36 80 136 40 40 8 360 Sub-total Labor 6,000.00$ 9,180.00$ 13,200.00$ 16,320.00$ 4,800.00$ 8,000.00$ 2,040.00$ 59,540.00$ Other Direct Costs: Reproduction, travel to meetings etc. 250.00$ 59,790.00$ 1 Project Management 10 10 20 2 2 Meetings 4 4 24 32 3 Final Concept Exhibits 8 16 40 60 20 4 148 4 Final Feasibility Study Report 16 20 40 80 20 12 188 Hours 38 50 80 164 20 20 16 388 Sub-total Labor 11,400.00$ 12,750.00$ 13,200.00$ 19,680.00$ 2,400.00$ 4,000.00$ 4,080.00$ 67,510.00$ Other Direct Costs: Reproduction, travel to meetings etc. 250.00$ 67,760.00$ 500.00$ 127,550.00$ Task Totals Staff Member & Basic Hourly Rate City of Palo Alto Rail Analysis Study – Design Fee Proposal Ph a s e 1 Ph a s e 2 Phase 1 Total Phase 2 Total ODC Total Study Total City of Palo Alto Rail Analysis Study – Scope of Services & Fee Proposal Appendix B – HMM Standard Terms and Conditions 072412DRH GENERAL TERMS AND CONDITIONS Article 1 - Implementation of the Purchase Order: ____________________(“HMM”) hereby engages ___________ (“Consultant”) and Consultant agrees, in accordance with the terms of this Purchase Order including the specifications, if any, to perform professional consulting services (“Services”) as specified herein and to same to completion in accordance with applicable laws, rules, and regulations. Upon the agreement of both parties , HMM and Consultant may negotiate and enter into a Professional Engineering Services Agreement if the level of Services or price increases beyond the scope of this Purchase Order. The Agreement shall include this Purchase Order. Article 2 - Standard of Care Consultant shall perform its Services in accordance with that same standard of care practiced by reasonable and prudent professional engineers providing the same or similar services in the same geographic locality. Consultant does not guarantee the accuracy of any estimates of costs of construction that may be requested and shall not be responsible for any costs incurred exceeding any such estimates. Consultant shall not be responsible for site safety. Article 3 - Payment 3.1 Consultant may invoice HMM in accordance with the Schedule of Rates, if any, attached. HMM shall pay Consultant for each invoice within the time specified therein, or if no time is specified, within thirty (30) days of the date of the invoice. 3.2 If any item or part of an item of an invoice of Consultant is disputed or subject to question by HMM, the payment by HMM of that part of the invoice which is not contested shall be withheld on those grounds. The undisputed amounts shall be paid in accordance with this Purchase Order. Article 4 - Reports and Deliverables 4.1 Upon receipt of final payment any reports or deliverables will become the property of HMM whether the Project is to be proceeded with or not. The copyright of the Reports shall be and remain with Consultant. Consultant hereby grants a non-exclusive assignable license under such copyrights to HMM to construct the Project. 4.2 Reports, deliverables, or memoranda issued to HMM or otherwise resulting from any assignment hereunder are not to be used in whole or in part outside of HMM’s organization or provided to third parties (including but not limited to being used or provided in connection with any sale or offering for sale of securities, including without limitation stock, bonds, notes or any other instruments or transactions which call for invest-ments, loans or other transfers of money) without the prior written approval of Consultant.. Article 5 - Extra Services HMM shall have the right to request Consultant to perform services in connection with the Project that are in addition to the Services (“Extra Services”) and Consultant may, subject to agreement on the payment for such Extra Services, agree to perform such Extra Services, such agreement not to be unreasonably withheld. Consultant shall be paid by HMM for the performance of Extra Services on the same basis and at the same times as Consultant is paid for the Services unless the basis of payment for the Services is a fixed fee in which case the parties shall agree to an equitable adjustment on the fixed fee. Article 6 - Confidential Information 6.1 Consultant shall not disclose any confidential information of HMM relating to the Project communicated to or acquired by Consultant in the course of carrying out the Services which if known by others would have a material and adverse affect on the business and operations of HMM. Consultant shall use such confidential information only for purposes that relate to the performance of the Services and not for any other purpose without the consent of HMM. Similarly, HMM shall not disclose any confidential information of Consultant communicated to or acquired by HMM except as may be required by others who are performing work or services in connection with the Project and who have entered into a confidentiality agreement satisfactory to Consultant. 6.2 Confidential information shall not include any information which (a)w as at the time of disclosure or thereafter became part of the public domain through no act or omission of Consultant or HMM; or (b) became available to Consultant or HMM from a third party who did not acquire such confidential information under an obligation of confidentiality either directly or indirectly from Consultant or HMM; or (c) was known to Consultant at the time of disclosure thereof by HMM and vice versa; or (d) was required to be disclosed by law. Article 7 - Insurance Consultant shall obtain and maintain the following types and amounts of insurance coverage: workers compensation-statutory; commercial general liability $1million per occurrence/aggregate; automobile liability $1 million per occurrence/aggregate; professional errors and omissions $1 million per claim/aggregate on a claims made basis. Article 8 - Limitation of Liability and Waiver of Damages Notwithstanding anything else to the contrary herein, the liability of either party to the other under this Agreement (whether by reason of breach of contract, tort or otherwise, including under any applicable indemnification provisions) shall be limited to the greater of: (a) the amount of service fees paid to Consultant under this Agreement; or (b) the amount of professional liability insurance posted by Consultant at the time of execution of this Agreement. In addition, HMM and Consultant hereby waive their respective rights to any and all claims against each other for special, indirect or consequential damages of any nature whatsoever, arising out of or in any way related to the services to be performed under this Agreement. Article 9 – Indemnifications Consultant agrees to indemnify and hold harmless HMM against all claims, demands, suits, judgments, liabilities, costs and reasonable attorney fees, arising out of the errors, omissions or negligent acts, breach of contract or wrongful misconduct of the Consultant. This obligation shall include, without limitation, all claims and liens by any and all of Consultant’s contractors, agents and employees. In addition, the Consultant shall pay any and all attorneys’ fees, expenses, and costs incurred by HMM which relate to the enforcement of the indemnity conditions and obligations of the Consultant, including without limitation the additional insured protection and other insurance obligations of Consultant, under the Agreement Article 10 - Termination 10.1 HMM may, at its option, terminate this Agreement upon written notice in the event the Consultant becomes insolvent, or a receiver is appointed on account of its insolvency or it enters into an arrangement for the benefit of its creditors. 10.2 HMM shall be entitled to terminate this Agreement on 15 days written notice Consultant in the event the Consultant is in material default of its obligations pursuant to this Agreement and such default have not been cured within 15 days following receipt of written notice of such default. Article 11 - Force Majeure If either party is impacted in whole or in part by any event of force majeure including without limitation any act of God, war, riot, labor dispute, change in law, terrorism, civil commotion or unrest, flood, strike, fire, or any cause beyond the control of such party (except for financial inability), then such Party so impacted shall be relieved of its obligations herein. Any party so impacted in whole or in part by force majeure shall promptly give the other party notice of the force majeure event including reasonably full particulars in respect thereof. Any 072412DRH party so impacted shall also be entitled to an equitable adjustment of the Agreement, which may include an increase in price, extension of time or other equitable relief as in good faith is reasonable, appropriate and supportable. Article 12 – Notice Any notice, request, order, statement or other communication required or permitted to be given hereunder shall be in writing and may be given by delivery to an officer of the other party or by mailing the same by first class mail, postage prepaid, addressed to the other party, to the addresses shown on the last page of this Purchase Order. Notice given by facsimile transmission or telex shall be deemed to have been given on the day of transmittal, if transmitted during normal business hours, or on the next business day if transmitted outside of normal business hours. Notice given by mail shall be deemed to have been given on the fifth business day after mailing. Article 13 - General 13.1 This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, understandings or agreements either written or oral made or exchanged between the parties prior to the execution of this Agreement. 13.2 Consultant may not assign this Agreement except with the consent of HMM, which consent shall not be unreasonably withheld.. 13.3 This Agreement shall be governed by and construed in accordance with the laws of the state of New Jersey. Before submitting a dispute to the courts, the parties agree to submit such dispute to senior management to attempt to resolve the dispute. 13.4 Nothing in this Agreement shall create or shall be construed so as to create the relationship of principal and agent between HMM and Consultant, and for all purposes Consultant shall be an independent contractor in performing the Services. 13.5 No waiver by either party hereto of any breach of any of the covenants herein contained shall take effect or be binding upon that party unless the same be expressed in writing and any waiver so given shall extend only to the particular breach so waived and shall not limit or affect any rights with respect to any other future breach. 13.6 The invalidity of any provision or unenforceability thereof shall not affect the validity or enforceability of any other provisions hereof. 13.7 The provisions of Articles 1, 2, 3, 6 (Article 6 for a period of Five (5) years), 8 and 12 shall survive the suspension or termination of this Agreement. NAME OF CONSULTANT HATCH MOTT MACDONALD, LLC By:_________________________________________ By:_______________________________________ ____________________________________________ Print or Type Name ____________________________________________ Title Dated:_______________________________________ Dated:____________________________________ CITY COUNCIL RAIL COMMITTEE EXCERPT MINUTES Page 1 of 4 Special Meeting Thursday, April 25, 2013 5. Discussion of the Preliminary Cost Estimates for Grade Separation and Trenching Studies Richard Hackmann, Management Specialist, recalled at the prior Rail Committee (Committee) meeting Staff was directed to follow up with Hatch Mott MacDonald regarding the cost to design and construct either a trench for the railroad or submerged roadway grade separations. The cost for a 10 percent design for the four grade separations would be approximately $1 million. The cost for a 10 percent design for trenching in Palo Alto would be approximately $1.5 million. However, Hatch Mott MacDonald could use industry standards and generic assumptions to provide a fairly accurate cost range for either of those scenarios. Those numbers would not be as detailed or as accurate as the 10 percent design, and there would be ambiguity related to the cost for utility relocation and property acquisition. Staff requested direction regarding the nexus between cost and accuracy for one of these studies and which questions were more important to have answered. Chair Shepherd inquired if a cost savings would result from blending the two bids. Chris Metzger, Professional Engineer from Hatch Mott MacDonald, reported field investigation was premature at the current time. They could locate enough existing data to help the Committee make decisions. They could study both options, and prepare comparisons and contrasts and impact analyses on both ideas. Council Member Burt wanted to ensure the Committee was not considering a design study. One of the key elements was property acquisition with respect to at-grade crossings versus submerged or partially submerged tracks. He hoped the study could be performed on a preliminary basis without having site visits. He suggested the study consider the range of costs and impacts of the alternatives. EXCERPT MINUTES Page 2 of 4 City Council Rail Committee Special Meeting Excerpt Minutes 4/25/13 Mr. Metzger stated ample information was available to use for this type of study. From available information, they could provide information regarding ultimate configurations that would work in the limits of those configurations and the range of impacts from the ultimate configuration. Another element could be the impacts during construction. Lastly, they could provide some cost elements. Utilities would be a large component, and they could provide impacts and costs for utility work. They could perform that work to a level that would allow the Committee to make decisions or at least discuss the alternatives. Council Member Klein inquired about the numbers in the 2011 study. Mr. Hackmann recalled the range of $25,000-$30,000 per linear foot was the cost of constructing a two-track trench only. That did not include any auxiliary costs. Constructing 4 miles or approximately 21,000 feet of trench would total in the range of $500-$650 million. Council Member Klein asked why Mr. Hackmann used 4 miles. Mr. Hackmann explained 4 miles was the approximate length of the corridor in Palo Alto. Council Member Klein reiterated a cost of $500-$600 million. Mr. Hackmann understood the 2011 study did not include auxiliary costs for shoe fly tracks or temporary roadway constructions. Mr. Metzger reported the 2011 study focused on changes from a base condition and the additional costs. The study the Committee was interested in was substantially different, because it would consider total project costs. Council Member Burt inquired whether the 2011 study included rough estimates of elevated or submerged grade separations. Mr. Hackmann stated the study did not look at grade separations. Chair Shepherd liked Mr. Metzger's comments regarding how to limit the study. It was important for the community to understand the magnitude of this project. He inquired about the possible cost of a high level preliminary analysis. EXCERPT MINUTES Page 3 of 4 City Council Rail Committee Special Meeting Excerpt Minutes 4/25/13 Mr. Metzger indicated a feasibility study would cost in the range of $100,000. He wanted to know the Committee's major concerns in order to focus on them. The cost also would depend on the interaction level with the community itself. Chair Shepherd asked if interaction meant community meetings and citizen outreach. Mr. Metzger answered yes. With a larger group, he usually had to present the information in multiple formats. Chair Shepherd was interested in property acquisitions and construction phase. She wanted to understand the reasons why an option was not feasible. Mr. Metzger stated the construction methodology would add greatly to the project cost. Chair Shepherd asked if Hatch Mott MacDonald was involved in the design of the Bay Area Rapid Transit (BART) Berryessa trenching project. Mr. Metzger was the engineering manager for the project over the prior three years. On that project, there were hundreds of different property acquisitions. The study could review the properties that would be impacted. Chair Shepherd inquired about cost overruns for the Berryessa project. Mr. Metzger reported costs were trending well with no major issues. Chair Shepherd indicated the next step was for Hatch Mott MacDonald to work with Staff to refine the proposal after learning the Committee's interests. Mr. Metzger assumed cost was a material reason for eliminating an alternative. Impacts could also be a material reason. Chair Shepherd wanted to understand the options, and assumed trenching and tunneling were probably the most expensive form of reconfiguring the railway. A range of costs for the construction phase and the build phase were also needed. EXCERPT MINUTES Page 4 of 4 City Council Rail Committee Special Meeting Excerpt Minutes 4/25/13 Mr. Metzger reported the less expensive alternative was always to move the roadway. Grade separations were expected to be the lower cost, but they were not necessarily the best in terms of final construction costs. There could be many substantial benefits from having a trench. With this study, the Committee could use costs of grade separations and trenching to extrapolate the costs of a tunnel. Council Member Burt left the meeting at 10:20 A.M. and returned at 10:25 A.M. Chair Shepherd announced the meeting was back in session. Mr. Hackmann inquired whether Mr. Metzger needed additional information from the Committee to draft a fee proposal for a feasibility study. Mr. Metzger inquired whether a roadway closure should be considered when looking at constructability. Council Member Burt referenced the Guiding Principles regarding no permanent roadway closure; however he would like recommendations on whether temporary closures were necessary. Chair Shepherd asked if he meant east-west traffic or the possibility of using Alma Street for fly tracks. Mr. Metzger meant less traffic. Another concern was potential or planned projects for the area. He would work with Staff regarding projects in order to provide a better study. Mr. Hackmann indicated Staff would provide that information. MOTION: Vice Mayor Shepherd moved, seconded by Council Member Burt to continue Agenda Item Number 5 to a date uncertain and to have Richard Hackmann, Management Specialist, continue to work with Hatch Mott MacDonald to revise their proposal as a feasibility study. Council Member Burt felt the Committee could have a more informed conversation at the next meeting. MOTION PASSED: 3-0, Kniss Absent CITY COUNCIL RAIL COMMITTEE EXCERPT MINUTES Page 1 of 6 Special Meeting Thursday, May 23, 2013 6. Continued Discussion of the Preliminary Cost Estimates for Grade Separation and Trenching Status. Richard Hackmann, Management Specialist reported that the City Council Rail Committee (Committee) directed Staff to revise the scope of the proposed grade separation analysis for two scenarios and to reduce the cost of services by $127,000. Staff was confident that the reduced scope provided accurate orders of magnitude and information, and that it began a community dialog concerning the City's vision for grade separations. Staff met with Hatch Mott MacDonald and requested a determination of whether funds could be saved through phasing of work. Hatch Mott MacDonald proposed performing a Phase I analysis for approximately $60,000 and a Phase II analysis for approximately $67,000. The Phase I analysis provided information regarding alternative evaluation and draft concepts to identify potential project impacts and draft concept level cost estimates for alternative comparison purposes. In a Phase II analysis, Hatch Mott MacDonald developed selected alternatives to a final concept level, provided a final order of magnitude project costs for evaluation, and provided a final feasibility study report. The most important piece of information obtained through this analysis was a clear understanding of the differences in cost and construction between a trench and grade separations. Council Member Klein noted the proposal was to develop grade separation alternatives between vehicular traffic and a fully electrified Caltrain service at four locations within Palo Alto. The proposal did not mention depressing the Caltrain Corridor into a trench. Chris Metzger, Hatch Mott MacDonald indicated the intent was to review the two major alternatives and to refine those as needed. Michael Canepa, Hatch Mott MacDonald added that the proposal contained language regarding a trench alternative. Council Member Kniss inquired whether "under the existing crossing roadway" was language for a trench option. Mr. Metzger responded yes. EXCERPT MINUTES Page 2 of 6 Special City Council Rail Committee Meeting Excerpt Minutes: 5/23/2013 Council Member Klein understood the proposal to indicate that the railway would be trenched for only part of the distance through Palo Alto. Mr. Metzger explained that the language was included to allow the study to refine issues when impacts could be reduced through moving one system up and the other down. The initial effort was to review the long trench and grade separations for the roadway. Council Member Klein recalled Hatch Matt MacDonald's 2011 report provided great detail regarding the cost of a trench, and asked how the 2011 study was different from the current study. Mr. Metzger reported the 2011 study analyzed the cost of constructing the trench alone. The current study reviewed the cost of the trench project and any ancillary impacts from the project. Mr. Hackmann noted the 2011 report was a cost per foot construction estimate and did not include other costs associated with construction. The current study reviewed ancillary impacts, such as property acquisition and utility relocation. Council Member Klein stated the cost of constructing a trench was approximately $130 million per mile and any additional work only increased that cost. The minimum cost of constructing a trench was approximately $500 million. Mr. Metzger agreed that ancillary costs would increase the overall trench costs, but ancillary costs would also add context to the analysis when comparing the benefits and costs of the options. Council Member Burt inquired whether the 2011 study considered four-track or two-track. Council Member Klein answered two-track. Council Member Burt asked if Hatch Mott MacDonald would consider elevated roadways in the analysis. Mr. Metzger wanted to start with the two ideas, and then look for opportunities for hybrid alternatives. Council Member Burt understood hybrid to mean partially submerging or partially elevating the railway. The Staff Report and the proposal only mentioned submerging roadways that crossed the railway. There was no mention of elevating the roadways. EXCERPT MINUTES Page 3 of 6 Special City Council Rail Committee Meeting Excerpt Minutes: 5/23/2013 Mr. Metzger explained that the impact of taking roadways under the railway was less than the impact of elevating roadways over the railway. Elevating the roadways required more clearance. Council Member Burt inquired whether Mr. Metzger could positively state that elevating the roadway over the railway would have greater impacts in comparison with submerging the roadway under the railway. Mr. Metzger agreed at the current time. Council Member Burt asked if Hatch Mott MacDonald could compare submerging and elevating roadways from a cost standpoint. Mr. Metzger added that Hatch Mott MacDonald could make that comparison as part of the study. Chair Shepherd inquired whether that comparison was to be part of the Phase I study. Mr. Metzger felt a Phase I study should include some statements about the comparison. A Phase I study considered the relationships of the alternatives; whereas, a Phase II study considered the details of each alternative. Mr. Hackmann explained that the Staff Report focused on submerging roadways because of the reduced environmental footprint and the visual impact. Council Member Burt stated that the Phase II Capacity Analysis could determine that grade separations were not necessary if the number of trains did not exceed six trains per peak hour. Under the blended system agreement, Caltrain was not able to provide more than six trains per hour during the peak hour until High Speed Rail (HSR) was implemented in 2029. If Caltrain was electrified, then the City could choose to assume that ridership would be greater and that Caltrain would renegotiate the agreement for more than six trains per peak hour. At which time, he predicted that grade separations would become an issue for Caltrain and Palo Alto. Chair Shepherd clarified that it was six trains per hour one way. Council Member Burt felt that the urgency to proceed would be influenced by the Capacity Analysis and by whether the blended system agreement should be the basis for future planning. EXCERPT MINUTES Page 4 of 6 Special City Council Rail Committee Meeting Excerpt Minutes: 5/23/2013 Council Member Kniss believed the cost for trenching and ancillary impacts would double the estimated cost to $500 million, and inquired whether the Committee had discussed potential sources for those funds. Chair Shepherd indicated that the Committee had not discussed funding sources. Council Member Kniss mentioned that Council Member Burt's concerns were projections that looked far into the future, but said the information was valuable. She asked if the 2011 study provided the basic cost of a trench option. Mr. Metzger reported the 2011 study was the first step for a trench option. Council Member Kniss was interested in a Phased approach. Chair Shepherd wanted to discuss the timing of the study and liked the Phased concept. The full Council needed to discuss a vision for the Rail Corridor because there were differences in how cities within San Mateo and Santa Clara Counties worked regarding the Rail Corridor. Council Member Klein wanted to refocus the discussion on the Agenda Item. Chair Shepherd reiterated that the proposal should be presented to the Council so the discussion of grade separations could be had. Council Member Burt agreed that the study proposal should be presented to the Council for a decision; however, the timing of the study needed to be informed by the Caltrain Capacity Analysis. The Committee needed to continue with a recommendation to the Council regarding the study to the June meeting. Mr. Hackmann noted the Committee was scheduled to meet on June 27, 2013. Council Member Burt recommended that the Committee discuss the Capacity Analysis prior to making a recommendation to the Council regarding the study. Chair Shepherd did not believe the study should be presented to the Council prior to the Break. Council Member Burt advised that the Committee not make assumptions regarding possible scenarios, costs, and funding sources. EXCERPT MINUTES Page 5 of 6 Special City Council Rail Committee Meeting Excerpt Minutes: 5/23/2013 Council Member Kniss presumed that the $130 million amount Council Member Klein referenced earlier was an actual figure. Council Member Burt explained that the $130 million figure included the Rail Corridor and said the figure assumed the inclusion that the Rail Corridor would be submerged the entire length of the City. Council Member Kniss supposed that the $130 million amount had merit. Council Member Burt indicated that the assumptions were a reasonable starting point if they proved to be valid. Other cost estimates were available; however, they all assumed and included different variables. Council Member Kniss stated the Committee could not proceed without making some assumptions. Chair Shepherd noted the proposal indicated Hatch Mott MacDonald would assume no changes to Embarcadero Road or Oregon Expressway. She was interested in having a good presentation for the Council to begin a community dialog regarding grade separations. Council Member Burt reported Council Member Kniss' assumptions were not accurate as stated in the proposal. The report excluded consideration of recessed tracks at Embarcadero Road and Oregon Expressway; therefore, the railway was not trenched the entire length of the City; the Committee did not have enough information to make assumptions. Council Member Klein only wanted to quote from reports. The study needed to be presented to the Council for funding to be authorized. He did not believe the study was needed because the 2011 study provided the basis for cost estimates. Council Member Kniss felt the cost estimate for trenching was reasonably accurate and thought the study should not proceed until the Committee received additional information. MOTION: Council Member Burt moved, seconded by Council Member Kniss to continue the discussion of Agenda Item Number 6 “Continued Discussion of the Preliminary Cost Estimates for Grade Separation and Trenching Status” (continued from April 25) to the next Rail Committee meeting on June 27, 2013. Council Member Burt felt the most promising alternative would likely be a hybrid of the two alternatives. A below-grade alternative was the official position of the City, and to eliminate that option without changing City policy EXCERPT MINUTES Page 6 of 6 Special City Council Rail Committee Meeting Excerpt Minutes: 5/23/2013 was wrong. If the Committee concluded that a below-grade option was not feasible for economic reasons, then a discussion was needed to change the Guiding Principles. Chair Shepherd believed the work of the Committee was to determine a method to discuss grade separations. Grant dollars for trenching were possible, but the Council needed a clear understanding of trenching in order to complete grant applications. She supported the Motion, but wanted to present information to the Council regarding grade separations in the near future. Council Member Burt requested a rough estimate of costs for submerged grade separations. Mr. Metzger stated that the cost to submerge one roadway at one location could be $50-$150 million. Council Member Burt asked if that range included difficulties with Alma Street. Mr. Metzger replied yes. Hatch Mott MacDonald did not plan on redoing the 2011 study, but wanted to build on it. Council Member Klein stated his point was that Hatch Mott MacDonald provided sufficient information in 2011. Mr. Metzger said he could add context for use of the estimates in the 2011 study. Council Member Kniss suggested Hatch Mott MacDonald provide anecdotal information regarding other cities' costs for grade separations. Mr. Metzger was able to summarize the different grade separations that occurred over the last 20 years along the Corridor. MOTION PASSED: 4-0 CITY COUNCIL RAIL COMMITTEE EXCERPT MINUTES Page 1 of 4 Special Meeting Thursday, August 22, 2013 7. Recommendation on the Preliminary Cost Estimates for Grade Separation and Trenching Studies Chair Shepherd noted the City Council Rail Committee (Committee) requested Staff return with this information once Caltrain performed its initial Crossing and Traffic Study analysis. Richard Hackmann, Management Specialist, reported Hatch Mott MacDonald's last proposal included a phasing option for studying grade separation alternatives in Palo Alto. Results from the Caltrain Gate Crossing and Traffic Analysis Study were as expected. In the Staff Report, Staff added specific scenarios for trenching and grade separations for discussion purposes only. Council Member Kniss indicated the City of San Mateo did not provide the majority of funding for improvements. Aaron Aknin, Acting Planning and Community Environment Director, stated that was correct for San Bruno as well. Council Member Kniss inquired whether Staff identified possible funding sources for grade separations. Chair Shepherd noted San Mateo County had a sales tax which generated approximately $200 million. Council Member Burt appreciated the lack of funding for an option could influence the decision to study it. If funding was available in the future, the Committee might be more open to an evaluation of all options. Council Member Kniss concurred. Council Member Burt suggested the community, Santa Clara County, and cities in Santa Clara County could be willing to approve funding mechanisms. If grade separations were necessary to achieve system improvements, there might be State and Federal funding sources. Council Member Kniss recalled the challenges in San Mateo County. MINUTES Page 2 of 4 Rail Committee Special Meeting Final Minutes: 8/22/13 Mr. Hackmann recalled the purpose of the study was to provide information to the community regarding preferred grade separations. The study was not intended to determine a configuration. Chair Shepherd felt the study would allow the community to move toward certainty and feasibility regarding grade separation possibilities. Herb Borock did not believe the Committee should proceed with the study. Trenching was too expensive with the sources of revenue available. Hiring Hatch Mott MacDonald, who was a financial supporter of Proposition 1A, would look bad to the community. Roland Lebrun reported funding was available. The real issue was where the money was spent. He questioned whether Samtrans should be running Caltrain operations on behalf of the three counties. Council Member Klein inquired about the scenario of trenching the corridor from Embarcadero Road to approximately San Antonio Road when the Committee discussed trenching the railway from border to border. Mr. Hackmann explained the proposal considered trenching from south of the Caltrain Station because of the complexities of tunneling under San Francisquito Creek. Council Member Klein indicated that was inconsistent with the Guiding Principle for all sections of the community to receive the same treatment. Mr. Hackmann felt trenching from border to border made the study too complex. Council Member Klein would not support proceeding with the study and felt Palo Alto should not provide funding. While some members of the community would like to know how much trenching would cost, Hatch Mott MacDonald provided an earlier report indicating the cost of trenching. The court's decision provided another layer of uncertainty as to whether High Speed Rail (HSR) would occur. Council Member Burt believed Council Member Klein's comments referenced the prior report of Hatch Mott MacDonald under a four-track system. Council Member Klein reported the prior report covered both the two-track and four-track system. Council Member Burt stated the prior report did not provide the information under consideration and it did not contemplate feasibility of options. From the alternatives analysis, the feasibility and cost of trenching in the East MINUTES Page 3 of 4 Rail Committee Special Meeting Final Minutes: 8/22/13 Meadow and Charleston areas was more feasible and less costly than in north Palo Alto. He wanted to know the feasibility of trenching south of Oregon Expressway. The cost of trenching from Oregon Expressway to San Antonio Road could be equivalent to recessing the roadway; when considering the cost and political impact of land taking. Cities on the Peninsula with grade separations went through a long process of evaluation. The study would inform the Council of alternatives, technical barriers, opportunities and relative costs. With increasing demand for Caltrain, it was likely eight or ten trains per hour could be needed. With Caltrain electrification those demands would not occur as soon as projected. Chair Shepherd noted the Staff Report suggested two phases of work. MOTION: Council Member Burt moved, seconded by Council Member Kniss to recommend to Council the authorization of Hatch Mott MacDonald to proceed with Phase One: 1. Alternative evaluation and draft concept exhibits to identify potential project impacts to roadways, right of way, traffic, and the railway corridor 2. Draft concept level cost estimates for alternative comparison purposes 3. Attend a City Council Rail Committee meeting, and to request that Staff return with a more refined set of alternatives for Hatch Mott MacDonald to review regarding different trenching scenarios in the community. Council Member Kniss felt the study would provide a general sense of how to proceed. Other communities took ten years to prepare for grade separation and the City needed to get started. Chair Shepherd believed the study would provide a sound method for incrementally alleviating the community's anxiety. She wanted to have a broad dialog with the community. Mr. Hackmann requested direction regarding the refined scenarios for study. Hatch Mott MacDonald agreed to study a trenching scenario and a grade separation scenario. He could utilize a scenario for each alternative based on the Committee's input or elaborate on a menu of scenarios divided by trench or grade separation. Council Member Burt suggested Hatch Mott MacDonald recommend the most feasible and cost effective trenching scenario in addition to the scenarios MINUTES Page 4 of 4 Rail Committee Special Meeting Final Minutes: 8/22/13 listed in the Staff Report. He requested Hatch Mott MacDonald consider alternatives where grade separations were problematic. Council Member Kniss agreed with Council Member Burt's suggestion. Chair Shepherd recommended the scenarios align as closely as possible with the Rail Corridor Study. She asked Staff to determine if the visions of the Rail Corridor Study were feasible. Council Member Burt inquired whether Staff should return to the Committee prior to presenting the recommendation to the Council as there was no urgency. Council Member Kniss did not have a preference. Chair Shepherd wanted the Council to begin the discussion. Council Member Klein was interested in reviewing Staff's recommendation. He felt there was no consistency in the Committee's comments. Council Member Burt indicated clarity was the purpose of performing the study. Additional information was needed to evolve toward a better vision. Council Member Klein stated the Committee was not in agreement as to what should be studied. Council Member Burt felt that emphasized the need for a broader evaluation. The Committee did not have enough information to begin to narrow the long-term alternatives. Chair Shepherd added that other Council Members had opinions as well and they needed to be heard prior to committing to what should be evaluated. Mr. Hackmann inquired whether Staff should present the recommendation directly to the Council. Chair Shepherd replied yes. MOTION PASSED: 3-1, Klein no City of Palo Alto (ID # 4229) City Council Staff Report Report Type: Action Items Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Core Values: Community Outreach Plan Title: Approval of Outreach Plan to Solicit and Encourage Input from the Community on Palo Alto’s Core Values From: City Manager Lead Department: City Manager Recommendation Staff recommends that the City Council consider the proposed outreach plan, as outlined in the staff report, to solicit and encourage input from the community on Palo Alto’s core values, and direct staff on how to proceed. Background On September 30, 2013, the City Council considered adoption of a set of proposed core values. Attachment A provides the staff report for the meeting. A sub-committee established by the Policy and Services Committee (Committee) comprised of the Mayor, Chair of the Committee, and the City Manager developed the draft core values based upon input from Council members. The values represented the Subcommittee’s attempt to summarize and align the different suggestions from Council Members into a logical and clear grouping that express the intent of the Council. The City Council, at its September 30, 2013 Council meeting, decided to explore with the community their perspective on Palo Alto’s core values. The Council directed staff to develop a plan for community outreach to solicit and encourage input, framed around a to be determined purpose of this exercise, on Palo Alto’s core values with the goal of having a Council discussion at the 2014 Council retreat in the first quarter of the year. Staff was further directed to return in early November with a proposed outreach plan. The minutes for this meeting are included as Attachment B. Discussion There is a spectrum of community outreach and civic engagement tools that may be used to solicit input from citizens on Palo Alto’s core values. Staff suggests employing three primary City of Palo Alto Page 2 methods: Open City Hall, smart screens and/or white boards, and a video featuring community input. 1. Open City Hall - Since the City last utilized Open City Hall, several platform enhancements have been implemented to help expand civic engagement efforts. Some of the new features include the ability to access demographic details of participants; show relationships between responses, priorities and place; “like” comments, prioritization of lists, and reward to users with the most supported responses. The platform also provides enhanced survey features, insightful reports, and mobile and tablet access. A complete list of the new features can be found here: New Platform Updates. The re-launch of Open City Hall provides an opportunity to use the platform’s additional functionalities in a new approach to engaging the community on important City issues. The use of the platform will allow the City to: 1) augment, diversify and broaden input; 2) optimize collaboration, and provide a convenient, easy- to-use tool to provide input, and 3) incorporate community feedback effectively and efficiently into the decision making process. 2. Smart Screens/Traditional White Boards – Staff proposes placing either smart screens or traditional white boards at 2 to 3 locations throughout the City e.g., City Hall, community center, library, etc. A smart touchscreen is a visual display that enables a person to provide computer input using their fingers or a pen-type device. Large touchscreens, 50 inch and bigger, can act as an electronic whiteboard, allowing users to write on the screen, erase, and save their work. This natural user interface supports a wide variety of input from simple handwriting to complex designs. These smart boards essentially combine the simplicity of a whiteboard with the power of a computer. In addition to the obvious design support features for users, a big advantage of touch screens is the ability to save every entry or comment at any point and then retrieve them later and use them on any computer. Staff is exploring potential public/private partnerships with providers as well the potential purchase of a touch screen that could be rotated at different locations. A low technology alternative could be the placement of traditional white boards at various locations to capture community input. 3. Video of Community Input – Video can be a compelling medium to use when soliciting ideas and sharing input. Staff proposes to engage students to go out into the community and capture via smartphone or video camera short in-person interviews with citizens about core values of the city. We would develop a standard framing question to use. The interviews could be edited into a video that could both inform Council discussion, and also subsequently be used as a method to help articulate and report on core values as adopted by the Council. Other Outreach Strategies There is a wide spectrum of other opportunities for input and engagement that may broaden the range of citizen participation the Council may consider. An important consideration is the ability to easily aggregate and analyze data. Other options include utilizing a dedicated phone City of Palo Alto Page 3 number, email, direct solicitation to community groups, a form on the website, and face to face community meetings. Timeline The timeframe to implement the community outreach effort would be during the month of January 2014. The following methods will used to promote opportunities for input: 1. Initial press release 2. City’s web-site 3. Flyers distributed at City Hall, community center and libraries 4. Mention in Mayor’s newsletter 5. Promotion on City social media sites (Facebook, Twitter) and NextDoor 6. Utility bill insert Results will be aggregated across the platforms to provide Council with the data in advance of its 2014 retreat. Attachments:  Attachment A. 9-30-2013 Staff Report (PDF)  Attachment B. 9-30-2013 Meeting Minutes (PDF) City of Palo Alto (ID # 4137) City Council Staff Report Report Type: Action Items Meeting Date: 9/30/2013 City of Palo Alto Page 1 Summary Title: Core Values Title: Discussion and Possible Adoption of Core Values From: City Manager Lead Department: City Manager Recommendation Staff recommends that Council discuss proposed core values and consider possible adoption. Background On February 2, the City Council held a retreat to discuss the selection of its priorities for 2013. The Council, in a new approach for 2013, defined a priority as an area of work that will "receive particular, unusual and significant attention during the year." The Council's intention was to aim for no more than three priorities per year and that priorities would have a three year time limit. The Council selected these three priorities for 2013: 1. The Future of Downtown and California Avenue: Urban Design, Transportation, Parking, and Livability 2. Infrastructure Strategy and Funding 3. Technology and the Connected City At the retreat, the Council also took three actions related to establishing guiding principles or core values: 1) to schedule a second retreat for an in depth discussion of guiding principles and core values; 2) have each Council member send three suggestions to the Mayor, and 3) to refer discussion of forming a process to the Policy and Services Committee (P&S). The P & S Committee considered this item at their March 19th Committee meeting. Attachment A provides the staff report and the meeting minutes from the meeting. Attachment B provides a list of the core values/priorities that Council members suggested. Many of the concepts that have been talked about have comprised the majority of what the Council has defined as priorities in recent years such as sustainable city finances, emergency preparedness, environmental sustainability and youth well-being. City of Palo Alto Page 2 At the P&S Committee’s March 19 meeting, the Committee recommended to: 1. Appoint a sub-committee comprised of the Mayor, Committee Chair, and City Manager to organize Guiding Principles/Core Values submitted by Council Members. 2. Prepare drafts of Core Values/Mission Statement/Guiding Principles. 3. Provide recommendations as to which term to use. 4. Prepare clearly focused questions for Council discussion. Discussion In late March 2013, the subcommittee met to organize the guiding principles/cores values submitted by Council members into a consolidated list for Council’s review and potential adoption. The Committee discussed adopting a mission statement. Although the Committee believed that a mission statement could provide a useful framework for values, the Committee also felt that mission statements can require lengthy self-examination and time to draft. The Committee concluded that this is an area of potential future work. In an effort to provide some context for the values, the Subcommittee drafted an introduction/prelude to the values. In addition, the Subcommittee discussed which term to use and recommends using the term “core values.” The values that follow represent the Subcommittee’s attempt to summarize and align the different suggestions from Council Members into a logical and clear grouping that express the intent of the Council. The proposed preamble and core values, presented for discussion, are as follows: Proposed Preamble In addition to its annual priorities, the perspective of the City Council (both outward facing to the community and as directives to the staff) is expressed through this statement of Core Values. These Core Values are foundational and ongoing (timeless) and should be assumed to inform the Council's decisions and staff actions every day and in every applicable encounter. Proposed Core Values 1. Quality of Life - Protect and enhance the community’s quality of life. 2. Safe and Healthy Community - Provide a safe environment and promote active and healthy lifestyles. 3. Stewardship - Use today's resources carefully and plan for the future. a. Financial Sustainability - Ensure the City’s financial stability. b. Environmental Sustainability - Preserve and protect the environment. 4. Open Government and Civic Participation - Inform, engage, and partner with the community through transparency, technology and citizen involvement. 5. Innovation and Entrepreneurship - Be creative, innovative, and bold in seeking solutions to taking on the challenges of our community. Support the entrepreneurial and innovative spirit of Palo Alto that drives invention and new technology throughout the world. City of Palo Alto Page 3 In order to assist the Council discussion on the core values, following are some suggested questions Council may wish to discuss. Questions 1. Definition/Description of Core Values a. Is the preamble (introductory paragraph) clear and well-articulated? b. Do Council members have a shared sense of the purpose and agreement with it? 2. Core Values a. Are the core values clearly defined? b. Does Council want to add a description of each of the values to further clarify intent? c. Are there any recommended additions or changes? d. Does Council want to adopt the draft core values as proposed or as amended? e. How will Council report to and/or update the community and staff on the core values? Attachments:  : Attachment A. 3-19-2013 Policy & Services Committee Staff Report and Meeting Minutes (PDF)  : Attachment B. Council Members Proposed Core Values (PDF) City of Palo Alto (ID # 3632) Policy and Services Committee Staff Report Report Type: Meeting Date: 3/19/2013 City of Palo Alto Page 1 Summary Title: Guiding Principles/Core Values Discussion Title: Discussion and Recommendation on the Process to be Used to Establish Guiding Principles/Core Values From: City Manager Lead Department: City Manager Recommendation Draft motion: The Committee recommends the following process to be used to establish the City’s Guiding Principles and/or Core Values: Background At the Annual Priorities Retreat in February 2013, the Council briefly discussed establishing guiding principles or values. In addition to having a second Council Retreat in the spring with a more focused discussion on guiding principles/values and action items under priorities, in a flurry of motions at the end of the Retreat, Council approved each Council member sending three suggestions to the Mayor and referred the discussion of forming a process to the Policy and Services Committee. Discussion Consistent with this direction, staff requested Council Members submit suggestions for guiding principles/values to the Mayor by Friday, March 15th. While the Council took the action to limit the number of suggestions each Council member may submit to three, staff suggested more flexibility with that number in this early stage of input. That approach worked well for priorities but they were designed to be limiting and focused. The Council’s suggestions for guiding principles/values will be consolidated and provided to the Committee prior to the March 19th meeting so that the Committee can see the range and depth of the suggestions. Some of the concepts that have been talked about have comprised the majority of what the Council has defined as priorities in recent years such as sustainable city finances, emergency preparedness, environmental sustainability and youth well-being. Attachment A 3-19-2013 Policy & Services Committee Staff Report and Meeting Minutes City of Palo Alto Page 2 Two key process questions that the Committee may want to consider are: 1) what process is to be used to organize and form the initial recommended principles into a list for Council consideration, and 2) what process is to be used at the second Council Retreat to prioritize and select guiding principles/core values. Given the Council referral on the process to the Policy and Services Committee was done quickly at the end of the February Council Retreat, and the referral did not specify any parameters, staff recommends the Committee consider a similar process used this year to establish the Council priorities. The Council established a two member Committee to work with the City Manager’s Office to group the Council priority suggestions into categories for use at the retreat, including information on items potentially actionable in 2013 in each category. With Council members submitting suggestions directly to the Mayor, the most expeditious action would be to have the Chair of the Policy and Services Committee and the Mayor work with the City Manager to organize the suggestions. The Committee may also want to discuss and make recommendations about the process to be used at the retreat or refer this to the Committee as well. Attachment A 3-19-2013 Policy & Services Committee Staff Report and Meeting Minutes MINUTES Page 6 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 2. Discussion and Recommendation on the Process to be Used to Establish Guiding Principles/Core Values. James Keene, City Manager recalled that the full Council referred this item to the Policy and Services Committee (Committee) at the end of the Retreat. A second Retreat was scheduled to discuss Guiding Principles and Core Values. Council directed the Committee to propose a process for the Retreat, and directed Council Members to submit three Core Values to the Mayor. Staff received Council Members' proposed Core Values, and forwarded them to the Mayor. Staff proposed the Committee Chair and the Mayor work with Staff to organize the proposed Core Values to present to the Council at the next Retreat. Staff welcomed Committee recommendations regarding a process for use at the Retreat. Chair Kniss noted the Mayor would be involved in the process. She inquired when a Retreat could be held. Mr. Keene indicated Council Members requested a Retreat be scheduled for a weekday, which required facilitating scheduling for a Retreat in May. Chair Kniss believed Guiding Principles and Core Values concerned long-term goals and were easily understood by the public. Council Member Klein expressed concerns about defining a Core Value, the number of Core Values, and having topics that distinguished Palo Alto from other communities. Having too many Core Values was the same as having none, but he thought there should be more Core Values than Priorities. He preferred avoiding feel-good phrases. He requested Council Members reconsider Youth Well Being, which was a Priority which omitted other aspects of the population. Chair Kniss believed Healthy Communities Healthy Cities would include Youth Well Being. Council Member Klein noted mental health issues affected the entire population, not just youth. Council Member Holman recalled a comment at the Retreat that Healthy Communities Healthy Cities was a Core Value rather than a Priority. She was unclear about the purpose of the exercise, and was unsure about the number of Core Values that was needed. Many Core Values were included in the Comprehensive Plan. She questioned whether the list of Core Values should be the same as or different from Core Values contained within the Comprehensive Plan. MINUTES Page 7 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 Mr. Keene noted a material difference among Guiding Principles, Core Values, and other terms. Values were internally direct. They were agreements or commitments among a group of people regarding the conduct of the group. He mentioned that the Council could use Core values to communicate the foundations of the City to the wider world. Chair Kniss explained the Council needed a docking place for topics not considered Priorities. Priorities were different from Guiding Principles or Core Values. Council Member Price agreed with comments regarding group conduct. She inquired whether the Council reviewed Core Values yearly. Mr. Keene believed Core Values would be ongoing, given the fact that a new set of Council members could revisit any of these topics. Council Member Price suggested the Sub-Committee review Vision Statements in each chapter of the Comprehensive Plan in order to refine values. Having a Mission Statement provided a framework for values and related to the Comprehensive Plan. At the Retreat, a time limit for Council discussion prevented lengthy self-examination. Chair Kniss agreed with the suggestion to review Vision Statements in the Comprehensive Plan, but was uneasy with Mission Statements because they required a great deal of time to draft. The Sub-Committee organized information in order to hold a Retreat. She inquired whether the Committee would agree to the Sub-Committee being comprised of the Mayor, Committee Chair, and City Manager. Council Member Klein favored that general policy, and asked if the Mayor was interested in being part of the Sub-Committee. Chair Kniss stated he was. Council Member Klein viewed the process as a series of questions. The Committee needed to draft a series of questions for Council consideration and some proposed language. Chair Kniss agreed, and suggested limiting the number of Core Values to four to six. She inquired whether Council Member Klein meant for the item to return to the Committee prior to holding a Retreat. MINUTES Page 8 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 Council Member Klein did not believe further Committee discussion was necessary. Council Member Holman had difficulty with setting a finite number of Core Values because a Mission Statement was helpful in reaching fewer Core Values. The Committee had to know what it was doing in order to establish a process. Chair Kniss believed the discussion indicated Priorities were not Core Values or Guiding Principles; Core Values and Guiding Principles were considered by some interchangeable. She thought it might be good to include a Mission Statement. Council Member Price suggested the number of Core Values be a guideline. She agreed with Council Member's Klein suggestion of drafting options for Mission Statements and providing a simplified list of Core Values. Vision Statements in the Comprehensive Plan provided some perfect phrases for Core Values or Mission Statements. Chair Kniss felt the Committee had to limit the number of Priorities/Core Values. MOTION: Council Member Klein moved, seconded by Chair Kniss to recommend the City Council: 1) appoint the Mayor, Committee Chair, and City Manager as a Sub-Committee to organize Guiding Principles/Core Values submitted by Council Members; 2) prepare drafts of Core Values/Mission Statement/Guiding Principles; 3) provide recommendations as to which term to use; and, 4) prepare clearly focused questions for Council discussion. Chair Kniss inquired whether the Motion stated a specific number of Core Values. Council Member Klein answered no because he thought the Sub-Committee should recommend a number. Chair Kniss suggested that number be five to seven. Council Member Price suggested the Sub-Committee review examples from other cities and Vision Statements in the Comprehensive Plan as part of the process. MINUTES Page 9 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 Council Member Holman was not comfortable with a specific number, and suggested checking the City Charter because it might contain a Mission Statement. Chair Kniss reported the Mission Statement was no longer relevant. Council Member Holman opposed a specific number of Core Values. Chair Kniss explained the number was a guide or way to prevent having far too many Core Values Council Member Klein agreed with not having a specific number in the Motion. MOTION PASSED: 4-0 Council Member Holman noted not all Council Members submitted proposed Core Values and asked if there was a time limit. Chair Kniss requested Staff send a final request for submissions. 3. Review and Consider Recommendations to the City Council on Potential Changes to the Conduct of the Annual Reorganization Meeting. Council Member Klein reported a Council Member's term of office expired at midnight on December 31, and a new Council Member was sworn-in on the first Monday of the new year. Therefore, on January 1 it was possible to have a Council with only four, five, or six Council Members. Use of an emergency Council was not feasible. He suggested Council Members be sworn-in on January 1 or 2. Chair Kniss inquired whether it was necessary for a Council Member to be sworn-in in person. Molly Stump, City Attorney reported Council Members had to be sworn-in in person, but not in public. She mentioned that the ceremony could be held in private, and other people could be deputized to swear-in the Council Member’s. Council Member Klein noted a problem arose when emergencies occurred in late December or early January, and the Council did not have a quorum to conduct business. Typically, the Mayor continued in office until his successor was elected; however, the Mayor's term ended on December 31 and was no Attachment B. Council Members Proposed Guiding Principles/Core Values    1 of 2 6/5/2013    Council Member Berman  Guiding Principles and Core Values:  1. Community Collaboration for Youth Well Being  2. Emergency Preparedness  3. Environmental Sustainability  4. Long Term Financial Sustainability  5. Public Safety   Council Member Burt  1. Sustainable City Finances  2. Emergency Preparedness  3. Environmental Sustainability  4. Youth Well Being  5. Valued Quality of Life  Council Member Holman   Guiding Principles:  1. Fiscal accountability  2. Excellent municipal services that enhance the quality of life  3. Protection of the natural environment  4. Enhanced open space and parkland   5. An environment consistent with Healthy Community principles  6. Quality in all endeavors that foster pride in results  7. A safe community well prepared for emergencies   8. Adherence to highest ethical standards in service to the community  9. Transparency in all governmental activities   10. An environment that encourages positive change respectful of community heritage and  values  11. Open environment that fosters fair and respectful treatment of all employees and the  community we serve    12. Vibrant and diverse economy   13. Commitment to public participation and community‐based decisions  Council Member Kniss           1. Sustainability, with all its ramifications‐‐‐whether carbon neutrality, open spaces, or  other environmental issues.  2. Open, and transparent governance and government.   3. Encourage alternatives to auto transportation –bike routes, bus service, trains, etc.    Council Member Price           Values:  1. Innovation and creativity  2. Responsiveness and democratic participation   3. Open, clear, and frequent communication   4. Supporting "green", well‐designed and appropriate development   5. Environmental sustainability and climate change adaptation   6. Support collaboration and partnerships with Stanford University, Santa Clara County  and community‐based organizations   Attachment B. Council Members Proposed Guiding Principles/Core Values    2 of 2 6/5/2013    Council Member Price, con’t  7. Active participation in regional issues   8. Culturally aware and inclusive   9. Vibrant and diverse economy   10. Integrity and compassion   11. Seeking alternative funding models to support quality services and programs.  12. Embracing artistic sensibilities and expression  Mayor Scharff  1. Sustainable Finances and Infrastructure  2. Civic Engagement   3. Youth Well Being   4. Emergency Preparedness   5. Environmental Sustainability  6. High Quality City Services that Enhance the Quality of Life  7. A City that Fosters Innovation and Entrepreneurship  Vice Mayor Shepherd            Core Values:  1. Civic engagement: as a former PTA Council President I know first hand the value, impact  and force of the volunteer energy in our community.  It is what will propel us forward.  2. Education and Life Long Learning: we are the "it spot" for private schools, public schools  and extended/adult learning, and people are attracted to this.  3. Environmental sustainability   4. Youth and family well being: our service programs cater to families, children, seniors.  5. Innovative and research entrepreneurship economy: we are identified as a global city,  the "inside of the inside" of innovation and research, we need to balance the acres of  both multinational corporations and innovative start‐ups located in Palo Alto with our  residences and neighborhoods.   Core value is defined as that which we hire a workforce for, and a priority as that which  defines our work plan.    CITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 4 Special Meeting September 30, 2013 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:30 P.M. Present: Berman, Burt arrived at 5:50 P.M., Holman, Klein, Scharff, Schmid, Shepherd Absent: Kniss, Price CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and (James Keene, Pamela Antil, Lalo Perez, David Ramberg, Joe Saccio, Kathryn Shen, Sandra Blanch, Dania Torres Wong, Val Fong, Marcie Scott, Brenna Rowe, Molly Stump) Employee Organization: Service Employees International Union, (SEIU) Local 521 Authority: Government Code Section 54957.6(a) Donna Grider, City Clerk noted that Melissa Tronquet and Nancy Nagel would be participating in the closed session on SEIU. The Council adjourned from closed session at 7:35 P.M. and Mayor Scharff announced no reportable action. COUNCIL MEMBER QUESTIONS, COMMENTS AND ANNOUNCEMENTS Mayor Scharff recognized that City Manager Keene has reached his five year anniversary with the City. He also reported that he attended the NCPA annual conference in Squaw Valley. Vice Mayor Shepherd said that she attended Airport Day at Palo Alto Airport over the weekend and very much enjoyed the event. ACTION MINUTES Page 2 of 4 City Council Meeting Final Action: 9/30/13 Council Member Burt spoke about the monthly San Francisquito Creek Joint Powers Authority meeting which focused on the construction plan for downstream of Highway 101. The Caltrain Policy Maker Advisory Group also met regarding level boarding which is important because between level boarding and electrification it becomes a more efficient system. The Peninsula Cities Consortium discussed that the Caltrain Policy Maker Advisory Group was not being well attended and should serve in a better advisory role. They were drafting letters for agencies to send to Caltrain sharing their concerns and recommendations. MINUTES APPROVAL MOTION: Council Member Holman moved, seconded by Council Member Burt to: 1) send the Minutes of August 19, 2013 back to Staff and request they work with the Planning Staff to create a more in depth analysis of the Architectural Review Board Study Session and bring back to Council at a later date and 2) approve the Minutes of September 20, 2013. MOTION PASSED: 5-1-0 Berman abstaining, Kniss and Price Absent CONSENT CALENDAR MOTION: Council Member Klein moved, seconded by Vice Mayor Shepherd to approve Agenda Item Number 2. 2. Recommendation that Council Adopt the Attached Corrected Version of the Community Facilities Closure Ordinance (Ordinance No. 5209), adding Section 9.06.020 to the Palo Alto Municipal Code – Overnight Use of Community Facilities Prohibited. MOTION PASSED: 5-1-1 Holman no, Berman abstaining, Kniss, Price Absent ACTION ITEMS 3. Discussion and Possible Adoption of Core Values. MOTION: Council Member Berman moved seconded by Council Member Burt for Staff to return to Council in early November with a plan for community outreach to solicit and encourage input from the community on what they think Palo Alto’s Core Values are with the goal of having a Council discussion at the 2014 City Council Retreat. ACTION MINUTES Page 3 of 4 City Council Meeting Final Action: 9/30/13 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND THE SECONDER to add “framed around a to be determined purpose of this exercise” after “...encourage input from the community”. MOTION PASSED: 7-0 COUNCIL ADJOURNED INTO CLOSED SESSION AT 9:30 P.M. CLOSED SESSION 4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Properties: Cubberley Community Center, 4000 Middlefield Road, Palo Alto 94306 (including 8 acres owned by the City of Palo Alto and remaining acres owned by the Palo Alto Unified School District); and Ventura School site, 3990 Ventura Court, Palo Alto 94306 Agency Negotiators: James Keene, Pam Antil, Lalo Perez, Joe Saccio, Hamid Ghaemmaghami, Greg Betts, Rob De Geus, Thomas Fehrenbach, Aaron Aknin, Molly Stump Negotiating Parties: City of Palo Alto and Palo Alto Unified School District Under Negotiation: Lease and/or Purchase/Sale* Price and Terms of Payment *Purchase/sale is listed to comply with Brown Act legal requirements, and include various types of transactions including but not limited to easements, options, rights of first refusal and land exchanges. 5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Property: U.S. Post Office, 380 Hamilton Avenue, Palo Alto 94301 Agency Negotiators: ACTION MINUTES Page 4 of 4 City Council Meeting Final Action: 9/30/13 James Keene, Lalo Perez, Hamid Ghaemmaghami, Joe Saccio, Aaron Aknin, Meg Monroe, Molly Stump, Cara Silver Negotiating Parties: City of Palo Alto and United States Post Office Under Negotiation: Purchase: Price and Terms of Payment ADJOURNMENT: The meeting was adjourned at 11:15 P.M.