HomeMy WebLinkAboutStaff Report 8187
City of Palo Alto (ID # 8187)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 6/19/2017
City of Palo Alto Page 1
Summary Title: CSD Grant Acceptance and Budget Amendment of the
General Fund
Title: Acceptance of the Institute of Museums and Library Services Grant and
Sherrie Innis Estate Bequest and Approve Budget Amendment in the General
Fund
From: City Manager
Lead Department: Community Services
Recommendation
Staff recommends that Council approve:
1. The acceptance of grant funding from the Institute of Museum and Library
Services (IMLS) in the amount of $34,140.73, and
2. The acceptance of a bequest of $54,350.06 from the Sherrie Innis Estate for
improvements to the ceramics studio at the Palo Alto Art Center.
3. An amendment to Fiscal Year 2017 Budget Appropriation Ordinance for the
General Fund budget by:
a. Increasing the Community Services Department revenue estimates for
grants by $34,140.73; and
b. Increasing the Community Services Department revenue estimates for
donations and contributions by $54,350.06; and
c. Increasing the Community Services Department appropriation by
$88,490.79
Background
Council approved the acceptance of a grant in FY15 from the Institute of Museum and
Library Services for Creative Ecology at the Palo Alto Art Center in staff report ID
#5996. The Creative Ecology Program began at the Art Center in June 2015 and ran
through May 2017. The grant is reimbursement based and has now been fully
reimbursed. Three reimbursements were made in October 2015, June 2016, and
January 2017. The Community Services Department’s budget now needs to be
adjusted to accept the final reimbursement from January 2017 as revenue and adjust
the Department’s expenditures in 2017 to offset expenditures paid during the year for
this program.
City of Palo Alto Page 2
Discussion
Creative Ecology is an innovative art and science residency program that promotes
learning about and appreciation of the natural world through the creative process,
engaging artists, art and science educators, and the larger community. This unique
STEM education and exhibition opportunity is intended to provide a model for the
museum field. The Palo Alto Art Center received the final reimbursement of $34,140.73
for the grant in support of this program in January 2017. The Community Services
Department’s budget now needs to be adjusted to accept the final reimbursement from
January 2017 as revenue and adjust the Department’s expenditures in 2017 to offset
expenditures paid during the year for this program.
In addition, the ceramics studio at the Palo Alto Art Center has five kilns, 22 wheels,
and several other large pieces of equipment that will need repair and replacement in
the near future. The ceramics program does not have funds budgeted for major
equipment replacement and repair. The bequest of $54,350.06 from the Sherrie Innis
Estate will be contributed towards these needs. The bequest was distributed to the Art
Center in September 2016. The Community Services Department’s budget now needs
to be adjusted to accept the bequest as revenue and adjust the Department’s
expenditures in 2017 to offset expenditures related to this bequest.
Resource Impact
Fiscal Year 2017 General Fund budget will need to be amended by:
1. Increasing the Community Services Department revenue estimates for grants by
$34,140.73; and
2. Increasing the Community Services Department revenue estimates for donations
and contributions by $54,350.06; and
3. Increasing the Community Services Department appropriation by $88,490.79
Timeline
Both funding sources will be used during FY17 and FY18 to support the needs discussed
above at the Palo Alto Art Center.