HomeMy WebLinkAbout2004-10-25 City Council (2)City of Palo Alto
C ty Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: HUMAN RESOURCES
DATE:
SUBJECT:
OCTOBER 25, 2004 CMR: 451:04
APPROVAL OF AMENDED JOINT POWERS AGREEMENT WITH
COUNTY OF SANTA CLARA AND OTHER PUBLIC AGENCIES FOR
BAY AREA EMPLOYEE RELATIONS SERVICES
RECOMMENDATION
Staff recommends that Council adopt.the attached resolution attached as Exhibit A, amending
the Joint Powers Agreement for Employee Relations Service previously entered into by the
City on July 1, 2002.
BACKGROUND
The City entered into a Joint Powers Agreement (JPA) on July 1, 2002 with Employee
Relations Service (ERS) to provide classification and compensation analysis. ERS has
subsequently changed its name to Bay Area Employee Relations Service (BAERS), expanded
its scope of services, and amended the required agreement for membership. The Joint
Powers Agreement was amended principally to adapt to changes in service and delivery
methods provided to member agencies.
DISCUSSION
BAERS is a joint powers agency consisting of cities, counties and other government agencies
in the Bay Area. This JPA provides an internet-guided tool to member agencies to conduct
position, classification, compensation and benefit studies. BAERS provides the database for
storing, updating, processing and displaying, the internet web site designed to share
compensation and related material among Members. The data content on. the web site
currently covers 54 members and non-member agencies and summarizes the Memoranda of
Understanding and benefits for over 260 collective bargaining units. It also includes
approximately 3,600 "total compensation" recordsthat can be used to generate on-line
surveys in 40 occupational categories. As new data becomes available, BAERS staff updates
the site thereby ensuring the data is accurate. The revised agreement acknowledges
CMR: 451:04 Page 1 of 2
BAERS’s resPonsibility for maintaining and enhancing the structure and content necessary to
keep d:ata accurate on the’Internet’web site. ’
RESOURCE IMPACT
BAERS membership fees are based on the number of full-time authorized positions and on
the number or memorandum of understandings per agency. Based on the adopted fee
schedule, the annual cost for Palo Alto is $14,325. Funding for this agreement is provided in
the 2004-05 Budget.
POLICY IMPLICATIONS
This request does not represent any change to existing City policies.
ENVIRONMENTAL REVIEW
This is not a project under the California Environmental Quality Act (CEQA).
ATTACHMENTS
A. Resolution
PREPARED BY: Leslie Loomis
DEPARTMENT HEAD:
LESLIE LOOMIS
Director of Human Resources
CITY MANAGER APPROVAL:
EMILY HARRISON
Assistant City Manager
CMR: 451:04 Page 2 of 2
NOT YET APPROVED
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PAL0
ALTO AUTHORIZING APPROVAL OF AN AMENDED JOINT
POWERS AGREEMENT FOR BAY AREA EMPLOYEE RELATIONS
SERVICES
WHEREAS, the City of Palo Alto previously entered into a
Joint Powers Agreement (JPA) with the County of Santa Clara and
Other public agencies on July i, 2002 to create a program known
as Employee Relations Services (ERS) to provide classification
and compensation analysis, and
WHEREAS, the parties to the JPA wish to amend the
agreement to change its name to Bay Area Empioyee Relations
Service (BAERS) and expanded its scope of services and amend the
required agreement for participation in the agreement, and to
better provide services to member agencies; and
WHEREAS, BAERS provides (i) an internet-guided tool to
member agencies to conduct position, classification,
compensation and benefit studies;and (2) the database for
storing, updating, processing and displaying the. internet web
site designed to share compensation and related material among
Members;
NOW, THEREFORE, the Council of the City of Palo Alto
does hereby RESOLVE as follows:
SECTION i.The Council hereby approves and
authorizes the" Mayor to sign the attached agreement and
resolution to enable the City of Palo Alto to continue its
participation in the with the Bay Area Employee Relations
Service (BAERS).
SECTION 2.The Council hereby authorizes the City
Manager to appoint a representative and alternate representative
with knowledge of the City’s labor relations to the Board of
Directors of BAERS.
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041020 syn 0091520 Exhibit A
NOT YET APPROVED
SECTION 3. The Council finds that this is not a project
under the Californ±a Environmental Quality Act.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of Human Resources
041020 syn 0091520