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Home My WebLink AboutStaff Report 5085 CITY OF PALO ALTO OFFICE OF THE CITY CLERK December 1, 2014 The Honorable City Council Palo Alto, California Adoption of a Resolution Amending the Conflict of Interest Code for Designated City Officers and Employees as Required by the Political Reform Act and Regulations of the Fair Political Practices Commission and Repealing Resolution No. 9299 It is recommended that Council adopt the attached resolution. The Political Reform Act requires the City to review its Conflict of Interest Code at least every two years. Chapter 2.09 of the Palo Alto Municipal Code and the Political Reform Act require the City to adopt a list of designated positions and disclosure responsibilities for each position subject to the Conflict of Interest Code for Designated Employees. Disclosure statements from designated positions are due each April. The attached Resolution amends the City’s Conflict of Interest Code to update the list of designated positions to reflect administrative changes, including title changes and positions added or deleted from the Table of Organization. Changes to the Disclosure Categories are recommended to improve clarity on the elements of reporting. ATTACHMENTS:  Attachment A: RESO 9299 COI 2012 REDLINED (DOC) Department Head: Beth Minor, Acting City Clerk Page 2 Resolution No. 9299 Resolution of the Council of the City of Palo Alto Amending the Conflict of Interest Code for Designated City Officers and Employees as Required by the Political Reform Act and Regulations of the Fair Political Practices Commission and Repealing Resolution No. 91229299 RECITALS A. The Political Reform Act requires certain City officials, specified in section 87200 of the California Government Code, to file economic disclosure forms (“Form 700”) and abstain from making or participating in making governmental decisions which have a reasonably foreseeable material effect on an economic interest; and B. The Political Reform Act also requires the City to adopt a local conflict of interest code that enumerates specific City positions other than those specified in Government Code section 87200 which involve making or participating in making decisions which have a reasonably foreseeable material effect on an economic interest, and to designate for each position the specific types of investments, business positions, interests in real property and sources of income which are reportable based on the scope of the decision-making authority of the position; and C. Consistent with Chapter 2.09 of the Palo Alto Municipal Code and the biennial schedule established by the Fair Political Practices Commission for amending local conflict of interest codes, the City reviews and amends its local conflict of interest code by resolution every two years. NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION 1. Resolution No. 9122 9299 is hereby repealed. SECTION 2. The Conflict of Interest Code for the City of Palo Alto is hereby amended to read as follows: CONFLICT OF INTEREST CODE FOR THE CITY OF PALO ALTO The Political Reform Act, Government Code section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. section 18730), which contains the terms of a standard conflict of interest code. After public notice and hearing the regulation may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any Formatted: Indent: Left: 0.63", Right: 0.13", Tab stops: Not at 1" amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and Appendix A attached to this resolution and a part of it, designating officials and employees and establishing disclosure categories, shall constitute the conflict of interest code of the City of Palo Alto. Designated employees shall file statements of economic interests with the City Clerk who will make the statements available for public inspec tion and reproduction. (Gov. Code, § 81008.) Statements for all designated employees will be retained by the City Clerk. SECTION 3. The Conflict of Interest Code for the City of Palo Alto will be effective thirty (30) days from the date the City Council approves this resolution. SECTION 4. The City Council finds that there is no possibility that this resolution will have a significant effect on the environment and upon that basis determines that this resolution is exempt from the California Environmental Quality Act. INTRODUCED AND PASSED: DECEMBER 31, 20122014 AYES: BURT, ESPINOSA, HOLMAN, KLEIN, PRICE, SCHARFF, SCHMID, SHEPHERD, YEH NOES: ABSENT: ABSTENTIONS: ATTEST: _________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: _________________________ ____________________________ Senior Deputy City Attorney City Manager APPENDIX A DESIGNATED POSITIONS Titles Assigned Disclosure Category ADMINISTRATIVE SERVICES DEPARTMENT Finance Division Assistant Director, Administrative Services ................................................................................... 1 Deputy Director, Administrative Services ...................................................................................... 1 Senior Financial Management Analyst ........................................................................................... 4 Manager, Accounting ..................................................................................................................... 1 Senior Accountant .......................................................................................................................... 4 Accountant ..................................................................................................................................... 4 Manager, Purchasing & Contract Admin ....................................................................................... 1 Warehouse Supervisor ................................................................................................................... 5 Contracts Administrator ................................................................................................................. 3 Senior Business Analyst .................................................................................................................. 4 Manager, Energy Risk ..................................................................................................................... 4 Real Estate Division Manager, Real Property ................................................................................................................. 4 Senior Financial Management Analyst .......................................................................................... 4 Budget & Management Analysis Division Director, Office of Management and Budget ................................................................................. 1 Principle Principal Financial Management Analyst ......................................................................... 4 Senior Financial Management Analyst .......................................................................................... 4 APPOINTED OFFICIALS Standby Emergency Council………………………………………………………………………………….……………….1 Architectural Review Board ........................................................................................................... 1 Historic Resources Board ................................................................................................................ 1 Human Relations Commission ....................................................................................................... 1 Library Advisory Commission .......................................................................................................... 1 Public Art Commission .................................................................................................................... 1 Utilities Advisory Commission ........................................................................................................ 1 Parks and Recreation Commission ................................................................................................. 1 CITY ATTORNEY Senior Assistant City Attorney ....................................................................................................... 1 Assistant City Attorney ................................................................................................................... 1 Senior Deputy City Attorney ........................................................................................................... 1 Deputy City Attorney ...................................................................................................................... 1 Claims Investigator .......................................................................................................................... 3 Secretary to City Attorney .............................................................................................................. 4 Legal Services Administrator .......................................................................................................... 4 CITY AUDITOR City Auditor ..................................................................................................................................... 1 Senior Performance Auditor .......................................................................................................... 1 Performance Auditor ..................................................................................................................... 1 CITY CLERK City Clerk ..................................................................................................................................... 1 Hearing Examiner Officer ............................................................................................................... 1 Assistant City Clerk ......................................................................................................................... 3 Deputy City Clerk ............................................................................................................................ 3 CITY MANAGER Assistant City Manager /Chief Operating Officer ........................................................................... 1 Deputy City Manager………………………………………………………………………………………………………………...1 Assistant to City Manager ............................................................................................................... 1 Manager, Economic Development and Redevelopment ................................................................ 1 Executive Assistant to the City Manager ........................................................................................ 3 Communications Manager ............................................................................................................. 4 Administrator, CMO ........................................................................................................................ 1 Chief Sustainability ManagerOfficer ............................................................................................... 1 Senior Management Analyst........................................................................................................... 3 Chief Communications Manager .................................................................................................... 1 COMMUNITY SERVICES Director, Community Services ........................................................................................................ 1 Assistant Director, Community Services ......................................................................................... 1 Executive AssistantAdministrative Assistant .................................................................................. 3 Senior Management Analyst .......................................................................................................... 5 Management Analyst……………………………………………………………………………………………………………..5 Arts & Sciences Division Manager, Arts and Science ............................................................................................................. 6 Recreation Division Recreation Division Manager .......................................................................................................... 6 Community Services Senior Program Manager ............................................................................. 5 Supervisor, Recreation Programs .................................................................................................. 5 Coordinator, Recreation Programs ................................................................................................. 5 Community Services Superintendent ............................................................................................ 5 Community Service Manager ......................................................................................................... 5 Open Space, Parks and Golf Division Open Space, Parks and Golf Division Manager ............................................................................... 6 Superintendent, Open Space, Parks and Golf ................................................................................ 5 Community Service Manager.......................................................................................................... 5 DEVELOPMENT SERVICES Director, Development Services ……………………………………………………….…………………………………1 Development Services Manager……………………………………………………………………………………………1 Chief Building Official…..………………………………………………………………………………………………………..1 Assistant Building Official………………………………………………………………………………………………………4 Plan Check Engineer………………………………………………………………………………………………………………4 Plans Examiner………………………………………………………………………………………………………………………4 Planning Manager…………………………………………………………………………………………………………………. Building Inspector Specialist………………………………………………………………………………………………….4 Building Inspector………………………………………………………………………………………………………………….4 Senior Management Analyst…………………………………………………………………………………………………4 Project Coordinator………………………………………………………………………………………………………………4 FIRE DEPARTMENT Fire Chief.... ..................................................................................................................................... 1 Emergency Medical Services (EMS) Chief. ...................................................................................... 1 Deputy Fire Chief ........................................................................................................................... 1 Fire Marshal .................................................................................................................................... 1 Battalion Chief................................................................................................................................. 6 Emergency Medical Services (EMS) Director .................................................................................. 6 Emergency Medical Services Data Specialist .................................................................................. 7 Geographic Information System Specialist ..................................................................................... 9 Emergency Services (OES) Director ................................................................................................ 1 Office of Emergency Services (OES) Coordinator ........................................................................... 1 Office of Emergency Services (OES) Program Assistant ................................................................. 4 HUMAN RESOURCES DEPARTMENT PEOPLE STRATEGIES & OPERATIONS (PSO) Formatted: No underline Formatted: No underline Director, Human Resources/Chief People OfficerPeople Strategies & Operations ....................... 1 Assistant Director, Human ResourcesPSO ...................................................................................... 1 Manager, Employee Relations ....................................................................................................... 3 Manager, Employee Benefits…………………………………………………………………………………………………3 Senior Human Relations Administrator ......................................................................................... 3 Senior Management Analyst .......................................................................................................... 3 Formatted: Tab stops: 6.5", Right,Leader: … + Not at -0.75" + -0.5" + 0" + 0.31" + 0.63" + 4.5" + 5" + 5.5" + 6" INFORMATION TECHNOLOGY DEPARTMENT Director, Information Technology/Chief Information Officer ........................................................ 1 Information Technology Security Manager .................................................................................... 2 Information Technology Governance & Planning Manger ............................................................. 2 Manager, Information Technology Services ................................................................................... 2 Senior Technologist ......................................................................................................................... 9 Executive Assistant ......................................................................................................................... 9 Technologist .................................................................................................................................... 9 Principal Management Analyst ..................................................................................................... 93 Senior Management Analyst…………………………………………………………………………………………………..3 LIBRARY DEPARTMENT Director, Libraries ........................................................................................................................... 1 Assistant Director, Public Services DivisionLibraries .................................................................... 43 Division Head, Collection and Technical Services Division ............................................................. 5 Library Services Manager ................................................................................................................ 4 OFFICE OF EMERGENCY SERVICES Emergency Services (OES) Director ................................................................................................ 1 Office of Emergency Services (OES) Coordinator ........................................................................... 1 PLANNING & COMMUNITY ENVIRONMENT DEPARTMENT (9/19/12) Planning and Transportation Division Director, Planning and Community Environment ........................................................................... 1 Assistant Director, Planning and Community Environment ........................................................... 1 Development Services Director ...................................................................................................... 1 Development Center Manager ....................................................................................................... 1 Chief Planning Official ..................................................................................................................... 1 Administrator, Planning & Community EnvironmentSenior Management Analyst ....................... 1 Chief Transportation Official. .......................................................................................................... 1 Planning Manager, Planning ........................................................................................................... 4 Senior Planner ................................................................................................................................. 4 Planner ..................................................................................................................................... 4 Associate Planner ........................................................................................................................... 4 Coordinator, Transportation Systems Mgmnt ................................................................................ 4 Code Enforcement Officer………………………………………………………………………………………………………...4 Plans Examiner ................................................................................................................................ 4 Formatted: No underline Formatted: No underline Development Project Coordinator III .............................................................................................. 4 Parking Manager…………………………………………………………………………………………………………………….4 Inspection Services Division Chief Building Official ...................................................................................................................... 1 Assistant Building Official................................................................................................................ 4 Supervisor, Building Inspection ...................................................................................................... 4 Building Inspector Specialist……………………………………………………………………………………………………...4 Building Inspector…………………………………………………………………………………………………………………..…4 POLICE DEPARTMENT Police Division Police Chief…………………………… ....................................................................................................... 1 Assistant Police Chief…………………………………………………………………………………………………………………1 Police Captain ................................................................................................................................. 1 Police Lieutenant ............................................................................................................................ 1 Senior Management Analyst .......................................................................................................... 3 Supervisor, Police Services .............................................................................................................. 3 Animal Services Division Superintendent, Animal Services .................................................................................................... 7 Supervisor, Animal Services ............................................................................................................ 7 Veterinarian .................................................................................................................................... 7 Communications Division Deputy Director Technical Services Division .................................................................................. 9 PUBLIC WORKS DEPARTMENT Administration Division Director, Public Works/City Engineer ............................................................................................ 1 Senior Management Analyst .......................................................................................................... 3 Airport Manager ............................................................................................................................. 1 Assistant Director, Special Projects ............................................................................................... 1 Airport Division Airport Manager…………………………..……………………………………………………………………………………………1 Management Analyst………………………….……………………………………………………………………………………..3 Engineering Services Division Assistant Director, Engineering Services ........................................................................................ 1 Management Analyst ...................................................................................................................... 3 Senior Engineer ............................................................................................................................... 4 Supervisor, Inspection & Surveying ................................................................................................ 4 Senior Project Manager .................................................................................................................. 4 Project Manager ............................................................................................................................. 4 Project Engineer .............................................................................................................................. 4 Public Services Division Assistant Director, Public Services .................................................................................................. 1 Management Analyst ...................................................................................................................... 3 Manager, Maintenance Operations................................................................................................ 5 Fleet Manager ................................................................................................................................. 5 Urban Forester ................................................................................................................................ 5 Assistant Fleet Manager ................................................................................................................. 5 Facilities Management Division Manager, Facilities Maintenance & Projects .................................................................................. 5 Project Manager. ............................................................................................................................ 5 Supervisor, Facilities Management ................................................................................................. 7 Operations Division Manager, Maintenance Operations................................................................................................ 5 Managing Arborist .......................................................................................................................... 5 Environmental Services Division Assistant Director, Environmental Services .................................................................................... 1 Management Analyst ...................................................................................................................... 3 Manager, Water Quality Control .................................................................................................... 4 Manager, Solid Waste ..................................................................................................................... 6 Manager, Watershed Protection .................................................................................................... 4 Manager, Laboratory Services ........................................................................................................ 5 Manager, Environmental Control Programs ................................................................................... 4 Assistant Manager, Water Quality Control Operations .................................................................. 3 Assistant Manager, Water Quality Control Maintenance .............................................................. 3 Superintendent, Public Works Operations ..................................................................................... 5 Project Manager. ............................................................................................................................ 6 Refuse Administrator ...................................................................................................................... 3 Senior Engineer ............................................................................................................................... 4 Coordinator, Public Works Projects ................................................................................................ 5 Water Quality Control Division Senior Engineer .............................................................................................................................. 4 Management Analyst ...................................................................................................................... 5 UTILITIES DEPARTMENT Director, Utilities ............................................................................................................................. 1 Senior Management Analyst .......................................................................................................... 3 Senior Business Analyst .................................................................................................................. 4 Contracts Administrator ................................................................................................................. 3 Utilities Compliance Manager......................................................................................................... 5 Utilities Supervisor………………………………………………………………………………..5 Utilities Communications Manager ................................................................................................ 5 Customer Support Services Division Assistant Director, Customer Support Services .............................................................................. 1 Manager, Customer Service and Meter Reading ............................................................................ 4 Senior Resource Planner/Credit and CollectionManager-Credit and Collections .......................... 4 Manager, Utility Marketing Services .............................................................................................. 4 Resource Management Division Assistant Director, Resource Management .................................................................................... 1 Senior Resource Planner / Senior Resource Planner ...................................................................... 3 Senior Resource Originator ............................................................................................................. 3 Resource Planner ............................................................................................................................ 3 Engineering Division Assistant Director, Utilities Engineering ........................................................................................ 1 Engineering Manager, Water-Gas-Wastewater ............................................................................. 4 Engineering Manager, Electric ........................................................................................................ 4 Manager, Utilities Telecommunications. ........................................................................................ 1 Project Engineer .............................................................................................................................. 4 Senior Project Engineer .................................................................................................................. 4 Senior Electrical Engineer .............................................................................................................. 4 Electric Project Engineer ................................................................................................................. 4 Operations Division Assistant Director, Utilities Operations. ......................................................................................... 1 Manager, Electric Operations ......................................................................................................... 4 Manager, W-G-W Operations ......................................................................................................... 4 Utilities Supervisor ......................................................................................................................... 4 OTHER REPORTING REQUIREMENTS Newly created positions between conflict code amendments…………………1-9, As Applicable and City Clerk to work with Department to fill out FPPC form 804 at the time a new position is created Consultants (Defined in FPPC Regulation 18701(a)(2)) ...................................... 1-9, As Applicable1 1 Pursuant to Palo Alto Municipal Code section 2.09.060, the City Manager may determine in writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements. Any such written determination shall include a description of the consultant's duties and, based upon the desc ription, a statement of the extent of disclosure Formatted: Strikethrough and City Clerk to work with Department to complete FPPC form 805 at the time a consultant is hired Members of Task Forces, Special Committees and Similar Advisory Bodies Created by the City Council…………………………………………………………………………...1, if applicable2 requirements, if any. The City Manager may also determine whether a particular contract consultant constitutes a "consultant" as the term is defined in the Political Reform Act and regulations promulgated th ere under or whether the contract consultant is a registered professional engineer or licensed land surveyor exempted from the conflict of interest provisions under Government Code Section 87100.1. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as the Conflict of Interest Code. 2 The City Attorney and City Clerk shall coordinate to determine whether a newly created body provides that committees, boards, or commissions possesses decision making authority pursuant to Fair Political Practices Regulation 18701 and make a recommendation to the Council on whether the body should be subject to the disclosure requirements. Factors to be considered include but are not limited to whethe r the body will perform a role that compels or prevents a governmental decision, or make substantive recommendations that may be regularly approved without significant modification by another public official or governmental agency over an extended period of time. APPENDIX A DISCLOSURE CATEGORIES 1. FULL DISCLOSURE What to report? All investments and business positions in business entities, sources of income including gifts, loans and travel payments, and interests in real property. What Form 700 schedules? All Schedules (A through E) 2. ALL INCOME What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments. What Form 700 schedules? A, C, D, E 3. CITY-RELATED INCOME What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments if the source is of a type which provides, manufactures, or supplies services, supplies, materials, machinery or equipment of the type utilized by or subject to the review or approval of the City. What Form 700 schedules? A, C, D, E 4. CITY-RELATED INCOME, REAL PROPERTY What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments if the source is of a type which provides, manufactures, or supplies services, supplies, materials, machinery or equipment of the type utilized by or subject to the review or approval of the City and all interests in real property. What Form 700 schedules? All Schedules (A through E) 5. DEPARTMENT-RELATED INCOME What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments if the source is of a type if the source is of a type which provides, manufactures or supplies equipment, supplies, material, services or machinery of the type utilized by or subject to the review or approval of the department in which that person is employed. What Form 700 schedules? A, C, D, E 6. DEPARTMENT-RELATED INCOME, REAL PROPERTY What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments if the source is of a type if the source is of a type which provides, manufactures or supplies equipment, supplies, material, services or machinery of the type utilized by or subject to the review or approval of the department in which that person is employed and all interests in real property. What Form 700 schedules? All Schedules (A through E) 7. DIVISION- RELATED INCOME What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments, which provide manufacture or supply supplies, equipment, machinery, services or material of the type utilized by or subject to the review or approval of the division in which that person is employed. What Form 700 schedules? A, C, D, E 8. DIVISION-RELATED INCOME, REAL PROPERTY What to report? All investments and business positions in business entities and sources of income including gifts, loans and travel payments, which provide manufacture or supply supplies, equipment, machinery, services or material of the type utilized by or subject to the review or approval of the division in which that person is employed and all interests in real property. What Form 700 schedules? All Schedules (A through E) 9. CITY-RELATED COMPUTER HARDWARE & SOFTWARE What to report? All investments in business entities and sources of income including gifts, loans and travel payments, which provide supply, manufacture or service computer hardware or software of the type utilized by the City. What Form 700 schedules? A, C, D, E