HomeMy WebLinkAboutStaff Report 8064
City of Palo Alto (ID # 8064)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 5/22/2017
City of Palo Alto Page 1
Summary Title: Contract Amendment with Walker Parking Consultants for
Design of Automated Parking Guidance System
Title: Approval of Amendment Number 3 to Professional Services Contract
Number C15157200 With Walker Parking Consultants for the Design of a
Downtown Automated Parking Guidance System Extending the Contract Term
Through June 30, 2018
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that Council approve Amendment Number Three to Professional Services
Contract C15157200 (Attachment A) with WALKER PARKING CONSULTANTS/ENGINEERS INC for
design of a Downtown Automated Parking Guidance System to extend the term of the contract
to June 30, 2018.
Background and Discussion
The City engaged Walker Parking Consultants to plan and design a Downtown Automated
Parking Guidance System that would provide real-time occupancy information regarding
parking availability. In 2016, City Council directed Staff to continue advancing the Single-space
Detection APGS with Individual Indicator Lights alternative. This system will provide the highest
level of customer service, and track occupancy by space using ceiling mounted detection
sensors in conjunction with LED lights mounted above each space that indicate type of space
(available, occupied, permit, public, handicapped, valet, etc.). The single-space approach is
adaptive, enabling the allocation of the space to be changed manually or automatically, to best
utilize the available parking. This system is the most accurate, and does not require additional
manual counts to maintain accuracy. This type of system is currently installed at the Westfield
Valley Fair mall in San José.
Costs for the aforementioned systems vary based on the level of accuracy and information.
City of Palo Alto Page 2
Installation costs for the single-space system were estimated in 2016 to be $2.0 million for the
Downtown garages. These costs reflect the estimates to retrofit existing garages for this
equipment. Operations and maintenance costs are typically captured in the warranty for the
system. For any system selected, hardwire connections to the City’s Downtown fiber network
would be the preferred option for data transmission and internet connectivity. Staff has
confirmed with the Utilities Department that these connections can be made by a third-party
and leased on an ongoing basis, as is currently done for Downtown businesses. Estimates for
these connections and to retrofit the existing Downtown garages for this equipment are
included in the planning-level cost estimate. The next phase of this project will include
evaluation of infrastructure and system requirements to integrate with the recommendations
of the Downtown Parking Management Study, and will provide a more detailed Opinion of
Probable Cost.
This project was not completed within the initial schedule because the there was a gap in
staffing for this project. New City staff joined the team in March of 2017.
Policy Implications
The implementation of parking technology is consistent with the Council’s comprehensive
parking and transportation strategy. The program is also consistent with the following
comprehensive plan policies:
• Goal T-8: Attractive, convenient public and private parking facilities
• Policy T-45: Provide sufficient parking in the University Avenue/Downtown and
California Avenue business districts to address long-range needs.
Resource Impact
This contract amendment does not increase expenditures, it only extends the contract term.
Timeline
Final design for the Downtown Automated Parking Guidance System is estimated to be
complete within six months. Implementation is currently budgeted in FY19.
Environmental Review
The proposed project does not have the potential to cause significant environmental impacts
and the project does not require review pursuant to the California Environmental Quality Act
(CEQA) Guidelines Section 15061(b)(3).
Attachments:
Attachment A: C15157200 Amendment No 3 Walker Contract (PDF)
Page 1 of 1 Revision April 28, 2014
AMENDMENT NO. 3 TO CONTRACT NO. C15157200
BETWEEN THE CITY OF PALO ALTO AND
WALKER PARKING CONSULTANTS/ENGINEERS, INC.
This Amendment No. 3 to Contract No. C15157200 (“Contract”) is entered into July
1, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal corporation
(“CITY”), and WALKER PARKING CONSULTANTS/ENGINEERS, INC., a Michigan
corporation, located at 2121 Hudson Avenue, Kalamazoo Michigan, 49008 ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of new
static and dynamic parking way-finding signage.
B. CITY intends to extend the term to June 30, 2018.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 TERM is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution
through June 30, 2018 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
WALKER PARKING
CONSULTANTS/ENGINEERS, INC.
DocuSign Envelope ID: 4D815E51-41B2-4F2D-AE9D-A6658544654D
David Koski
Vice President