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Home My WebLink About2004-08-09 City Council (15)TO: City of Palo Alto City Manager’s Report HONORABLE CITY COUNCIL 2 FROM:CITY MANAGER DEPARTMENT: PLANNING DATE: SUBJECT: AUGUST 9, 2005 CMR:381:04 RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM FUNDING FOR STREET REHABILITATION PROJECTS FOR UNIVERSITY AVENUE AND PAGE MILL ROAD RECOMMENDATION Staff recommends that Council adopt the attached resolution (Attachment A) authorizing the City Manager or his designee to submit an application to the Santa Clara Valley Transportation Authority for a grant of $556,728 in funds from the federal Surface Transportation Program (STP) for local streets and roads rehabilitation projects in FY 2005/2006. The funds will be used for resurfacing of segments of University Avenue and Page Mill Road through the City’s Street Resurfacing Program. BACKGROUND The Metropolitan Transportation Commission’s (MTC) 2003 survey of local streets and roads maintenance needs showed that region-wide, over the next 25 years, the cost of maintaining and replacing the street system that exists today exceeds the revenues expected to be available for that purpose. In Santa Clara County, the total local road shortfall is projected to be $1.7 billion. Approximately $500 million of that is on federal aid-eligible roads. In response, MTC’s 2005 Regional Transportation Plan (T-2030) directed $990 million in future federal transportation revenues over 25 years to address the shortfall on the Metropolitan Transportation System (MTS) roads region-wide. MTC programmed some of the funds expected from the Transportation Equity Act for the 21 st Century (TEA-21) reauthorization in 2005/06 and 2006/07 for local streets and roads rehabilitation and reconstruction. MTC delegated the responsibility to select the projects in each county to the local Congestion Management Program. The VTA Congestion Management Program issued a call for projects on June 4, 2004 (Attachment B). The goal of this program is to assure that the MTS streets and roads in Santa Clara County are in good repair. Where the MTS streets are in good shape or there CMR:381:04 Page 1 of 3 are no MTS streets, agencies may petition to fix serious problems on other federal aid eligible arterials and collectors. A total of $16,074,000 is available for programming in Santa Clara County in fiscal years 2005/2006 and 2006/2007. The money will not actually be available to cities and counties until July 2005. All of the funds must be obligated by April 1, 2007. DISCUSSION Palo Alto has three City-maintained streets on the MTS system: San Antonio Road, University Avenue and Page Mill Road. All three streets meet the road condition index threshold to qualify for the grant funds. University Avenue from the east city limits at San Francisquito Creek to Chaucer and two segments of upper Page Mill between Highway 280 and Skyline Boulevard (Route 35) are straight resurfacing projects that will be ready for implementation in FY 2005/06. Staff recommends applying the STP funds to these streets in the first year of the two-year funding cycle. While San Antonio Road from Highway 101 to Alma Street also would qualify, the scope of this project is not yet fully defined and was not considered a candidate for grant funding at this time. Public Works, Parks and Transportation staff are discussing how to integrate the resurfacing of San Antonio road with the planned multi-year median rehabilitation and re-landscaping project (CIP PG-00009), and possible road restriping and reconstruction to accommodate bike lanes. Application Process Staff submitted a written request for grant funds to VTA by the submittal deadline on July 13, 2004. The resolution of the City Council, opinion of counsel and letter of assurances must be submitted to VTA by September 1. If the City Council decides not to pursue the grant, staff will advise VTA staff to withdraw the City’s application from consideration. RESOURCE IMPACT The total cost of resurfacing the two streets is estimated to be $706,000, in excess of the available grant funds. The grant will cover up to $556,728 of the project cost. A minimum local match of 11.47 percent is required by the VTA. Palo Alto’s local match of $150,000 is a 21 percent local match, and will be provided from the annual Street Maintenance and Resurfacing budget of approximately $2.0 million/year. Since the STP grant funds are disbursed on a reimbursement basis, City funds will be reimbursed by the grant funds. Staff will notify Council when the grant is formally approved. POLICY IMPLICATIONS STP funds are federal funds, which will require that the City comply with the Caltrans Local Assistance project delivery policies and procedures. The Public Works Department CMR:381:04 Page 2 of 3 has implemented several projects in recent years using federal grant funds and staff is familiar with the procedures, schedule, timing and reporting requirements. ENVIRONMENTAL ASSESSMENT These proposed street resurfacing projects are minor alterations and repairs to existing facilities and are categorically exempt under the California Environmental Quality Act section 15301 (c) of the CEQA guidelines. ATTACHMENTS A. Resolution authorizing the submittal of STP grant program funding B. VTA Call for Projects letter dated June 4, 2004 C. Palo Alto’s STP grant application PREPARED BY: DEPARTMENT HEAD: i#3 GAYI~ENS !/_T~pg~fio~roj ects Manager /~ / STEVE EMSLIE {’t..Director of Planning and Community Environment CITY MANAGER APPROVAL: EMILY HARRISON Assistant City Manager CMR:381:04 Page 3 of 3 NOT YET APPROVED ATTACHMENT A RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PAL0 ALTO AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM FUNDING FOR A STREET REHABILITATION PROJECT FOR UNIVERSITY AVENUE AND PAGE MILL ROAD WHEREAS, the Transportation Equity Act for the 21st Century (TEA 21; Public Law 105-178, June 9,1998) and the TEA 21 Restoration Act (Public Law 105-206, July 22, 1998) continue the Surface Transportation Program (23 U.S.C. § 133); and WHEREAS, the TEA-21 legislation will guide the Surface Transportation Program until the TEA-21 Reauthorization bill is authorized; and WHEREAS, pursuant to TEA-21, and the regulations promulgated thereunder, eligible project sponsors wishing to receive Surface Transportation Program grants for a project shall submit an application first with the appropriate metropolitan transportation planning organization (MPO), for review and inclusion in the MPO’s Transportation Improvement Program (TIP); and WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the San Francisco Bay region; and WHEREAS, the City of Palo Alto is an eligible project sponsor for the Surface Transportation Program; and WHEREAS, the City of Palo Alto wishes to submit an application to MTC for funds from the Surface Transportation Program in fiscal year 2005-06 in the amount of $556,728 for a project to resurface and rehabilitate the following Metropolitan Transporzation System street segments: i) University Avenue from the east city limits to Chaucer Street; and 2) Page Mill Road from mile marker 1.7 to mile marker 1.9 and from mile marker 2.3 to mile marker 2.6. WHEREAS, MTC requires, as part of the application, a resolution stating the following: i) The commitment of local matching funds of at least 11.47%; and 040803 sm 0100277 1 NOT YET APPROVED 2) That the sponsor understands that the Surface Transportation Program funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with Surface Transportation Program funds; and 3) The assurance of the sponsor to complete the project as described in the application, and if approved, as programmed in MTC’s TIP; and 4) That the sponsor understands that funds must be obligated by June 30 of the year that the project is programmed for in the TIP, or the project may be removed from the program; and 5) That the sponsor has management system (PMS). a MTC certified pavement NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows: SECTION i. The City Manager, or his designee, is authorized to execute and file an application for funding under the TEA-21 Surface Transportation Program in the amount of $556,728 for a project to resurface and rehabilitate certain segments of University Avenue and Page Mill Road; and SECTION 2. The City Council by adopting this resolution does hereby state that: (a) The City of Palo Alto will provide approximately $150,000 in non-federal matching funds; and (b) The City of Palo Alto understands that the Surface Transportation Program funding for the project is fixed at $556,728, that any cost increases must be funded by the City of Palo Alto from local matching funds, and that the City of Palo Alto does not expect any cost increases to be funded with Surface Transportation Program funds; and (c) The street resurfacing and rehabilitation project will be carried out as described in this resolution and, if approved as programmed in the TIP; and d) The program funds are expected to be obligated by June 30 2006, the year the project is expected to be programmed for in the TIP. 040803 sm 0100277 2 NOT YET APPROVED SECTION 3. The Council directs the City Manager to transmit a copy of this resolution to the MTC in conjunction with the filing of the application. SECTION 4. The MTC is requested to support the application for the project described in the resolution and to program the project, if approved, in MTC’s TIP, SECTION 5.The Council finds that the filing of an application for grant funds does not constitute a project for purposes of the California Environmental Quality Act (CEQA). However, the street resurfacing and rehabilitation project is exempt from CEQA as the repair and maintenance of existing streets (CEQA Guidelines section 15301(c)). INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: Sr. Assistant City Attorney City Manager Director of Planning and Community Environment Director of Administrative Services 040803 sm 0100277 3 ATTACHMENT B ~S A HTA CLARA Valley Transportation Authority TO: FROM: DATE: SUBJECT: MEMORANDUM Technical Advisory Committee Members John R. Sighamony, Transportation Planner II June 4, 2004 Call for Projects: Federal Surface Transportation Program (STP) Funds For Local Streets and Roads Rehabilitation Projects in 2005/06 and 2006/07 Federal STP Funds Available This memorandum serves as the Call-for-Projects for the Federal Surface Transportation Program (STP) for Local Streets and Roads Rehabilitation for the funding cycles of FY 2005/06 and FY 2006/07. A total of $16,074,000 is available for programmihg. The goal of this program is to assure that the MTS streets and roads in Santa Clara County are in good repair. Where the MTS is in good shape or there are no.MTS roads, fix serious problems on federal aid eligible arterials and collectors. Project Application Due Date: Date: July 13, 2004 Time: 4:00 PM To: John R. Sighamony, Transportation Planner II Santa Clara Valley Transportation Authority 3331 North First Street, Building B San Jose, CA 95134 Fundin~ Targets Attachment A shows each city and the County’s target amount for the funding cycles. This target amount is based on each agency’s percentage of MTC’s T-2030 projection of countywide street maintenance and reconstruction needs. Your agency’s project grant request must be at least $150,000. If the agency targets are less than $150,000, projects should be combined with other agencies to ensure efficient delivery. Please call VTA staff if you need assistance in meeting this requirement. Proiect Screenin~ Criteria All Projects must be generated by the agency’s Pavement Management System (PMS) Average pavement condition index (PCI) on the roadway must be projected to be between 0 and 70 (0<PCI<70) in 2006/07. Each project grant request must be at least $150,000. An agency may only submit projects on the Metropolitan Transportation System (MTS) unless the agency certifies that it will have no MTS projects in 2005/06 and 2006/07. Certification Form is included as Attachment F. Projects must be in 2005/06 and/or 2006/07. Projects must submit obligation request no later than April 1, and obligate funds no later than June 30 of the year in which they are programmed. There is no Maintenance of Effort (MOE) requirement for this program. Federal funding requires a minimum 11.47% cash match. Additional matching funds are voluntary. Pavement and incidental non-pavement expenses are eligible. Bike facilities will be included in the final striping wherever feasible and consistent with local plans. , Fiber optic cable installation and other ITS elements should be installed in conjunction with these projects. Projects should include VTA standard concrete pads and provide ADA accessible curbside facilities at bus stop locations. Council Resolution and LeI~al C0~ An authorizing resolution stating the sponsor’s commitment to complete the projects as scoped, and an Opinion of Legal Counsel MUST accompany all local projects included in the Program~. Project sponsors and implementing agencies need to submit the documents by September 1, 2004. An agency with multiple projects can submit one Resolution of Support and Opinion of Legal Counsel that encompasses all of the projects. However, individual Certifications of Assurances accompanying the Resolution of Local Support must be submitted for each project. A sample Resolution of Support and Opinion of Legal Counsel is provided herein, as Attachment D and E. Other Requirements It is important to note that since funds are federal, you must adhere to Caltrans Local Assistance Project Delivery Policies and Procedures. Please see Attachment C for "Things You Should Consider In Developing Your Project". Pro,[ect Evaluation Timetable projects will be evaluated and selected based on the following timetable: June 3, 2004 June 4, 2004 July 13, 2004 July 27, 2004 August 12, 2004 August I9, 2004 August 30, 2004 September 2, 2004 VTA Board adopts Program Critefi.a and process VTA Issues Call For Projects Project Applications due to VTA CI:P .Subcommittee recommends draft list to TAC TAC comments and recommends draft list to CMPP CMPP recommends list to the VTA Board Project lists due from VTA to MTC VTA Board approves project list Project applications are attached and are also available in electronic format by emailing John Sighamony at John.Sighamon¥@VTA.org or calling him at (408) 321-5693. We look forward to receiving your application. Sincerely, Marcella Rensi Principal Transportation Planner Attachments - Application Form .ATTACHMENT A’-FUND TARGETS FOR FEDERAL STP ROAD REHABILITATION PROJECTS Proiect Selection Targets Agency Santa Clara County Campbell Cupertino Gilroy Los Altos Los Altos Hills Los Gatos Milpitas Monte Sereno Morgan Hill Mountain View Palo Alto San Jose Santa Clara Saratoga Sunnyvale TOTAL Need-Based Target (%) % N/A 2.5% 2.8% 2.4% 0.9% 1.1% 2.3% 4.2% 0.3% 2.4% 3.1% 4.6% 55.0% 5.5% 3.1% 9.9% Need-Based Target (Dollar Estimate) $16,074,000 FY 05/06 $8,037,000 $2,050,000 $151,424 $165,463 $144,489 $53,394 $65,587 $138,752 $248,706 $17,696 $141,173 $183,282 $278,364 $3,291,719 $327,602 $186,755 $592,591 $8,037,000 FY 06/07 $8,037,000 2,050,000 $151,424 $165,463 $144,489 $53,395 $65,588 $138,752 $248,706 $17,696 $141,174 $183,282 $278,364 $3,291,720 $327,602 $186,756 $592,592 $8,037,000 ATTACHMENT C SANTA CLARA VALLEY TRANSPORTATION AUTHORITY PROJECT APPLICATION FORM Federal STP Funds Project Title: Sponsor Agency: Contact Person: Email: Street Rehabilitation Project for University Avenue and Page Mill Road City of Palo Alto Gayle Likens, Transportation Projects Manager or Elizabeth Ames, Senior Engineer gay1 e.likens@citvofpaloalto.org elizabeth.ames@cityofpaloalto.org Phone:650-329-2136 650-329-2502 Project Description: Fax:650-617-3108 650-329-2299 Request for STP funding in FY 2005/06 for resurfacing and rehabilitation of s%m-nents IofUniversity Avenue and Page Mill Road. Both streets are on the MTS system. Project Limits: University Avenue: 1.81 lane miles From east city limits at San Francisq~ito Creek to Chaucer Street Page Mill Road (west of Highway 280) .75 lane miles Segment 1 from mile marker 1.7 to mile marker 1.9 Segment 2 from mile marker 2.3 to mile marker 2.6 Total Length of project: 2.6 lane miles ................. State Assem,bly District(s) 21st State Senate District(s) 1 lth Congressional District(s) 14th Check All Applicable This project is: X MTS Pavement MTS Non Pavement BUDGET, MILESTONES, AND MAPS Proiect Cost Estimate and Schedule: Project Sponsor must provide matching funds that equal or exceed 11.47% of the total cost for each project phase. Costs should be rounded to the nearest thousand, in 2004 $ (e.g. $353,260 should be entered as $353). ($1,000s) STP Funds Requested Local Match Total ENVR DESIGN ROW CNST 556 150 706 TOTAL 556 150 706 % OF TOTAL 78.75% 21.25% 100% Please provide a schedule showing estimated project milestones. MILESTONE Environmental Plans, Specifications, & Estimates Right of Way Construction START DATE (ram(D,) , 08/2004 11/2005 NA 05/2007 END DATE 03/2005 02/2006 N/A 12/2007 Show a dose-up of the project boundaries and colmections to existing facilities; and 2.Show the project location within the county or region. i// / ! 0 San Mateo County Santa Clara County ’ The City of alo Alto REGIONAL VIEW STP FU-NDTNG This map is a product of the City of Palo Alto GIS Center Drive/ Lincoln Avenue STP PRO.n~CT ~;P.EA 1 UNIVERSITY AVENUE City of Palo Alto GIS STP PROJECT ~