HomeMy WebLinkAbout2004-08-03 City Council (2)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE
SERVICES
DATE: AUGUST 3, 2004 CMR: 362:04
SUBJECT: 2004-05 BUDGET ALLOCATION FOR YOUTH SERVICES
This is an informational report and no Council action is required.
BACKGROUND
On February 11, 2003, staff presented an informational report (CMR 148:03) to the
Policy and Services Committee describing the purpose of the Youth Master Plan (YMP).
In March 2004, the Finance Committee requested follow up information regarding how
much of the budget is allocated toward providing Youth Services in the City of Palo Alto.
For the purpose of this report, youth services are defined as follows:
City sponsored programs, projects, or activities primarily engaged in .providing
youth with safe environments; opportunities to develop interests, knowledge, and
skills," a safety net in times of nee& and the means for achieving positive patterns
of social interaction.
At the present time, City staff has no accurate means to segregate youth programs or
services by age groups; therefore, staff collected this information with regard to all
persons under the age of 18. According to the 2000 Census, 21.2 percent of youth (or
12,459 persons) fall under the age of 18 in Palo Alto. The findings in this report are
based solely on the 2004-05 budget, are meant to be general in nature, and may serve as
the basis for more detailed exploration later.
DISCUSSION
Overall, the Police, Public Works, Community Services, and Library Departments
identified $3.7 million in revenues and $12.8 million in expenses within their 2004-05
departmental operating and capital budgets directly allocated for youth services. The
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total expense allocation represents approximately 21 percent of the combined
expenditures for these four departments in 2004-05. Of the total expense, approximately
$3.6 million derives from capital expenditures for parks and the Children’s Library. The
expenses net of revenues and donations are $9.1 million. The Community Services
Department (CSD) provides the majority (72%) of youth services and derives the most
revenue, while Public Works provides the least.
City of Palo Alto 2004-05 Youth Service Resource
Allocation (by department)
Department, Revenue Expense % Exp
Community
Services
Library
Police
Public Works
TOTAL
2,563,524
1,119,843
0
0
$3,683,367
9,195,382
3,040,743
526,662
29,780
$12,792,567!
72%
24%
4%
0.2%
100%
Community Services
Within the Community Services Department, the Parks and Golf Division allocates the
most expense towards youth services, including gross expenses of $1.6 million for
playgrounds, $1.2 million for parks maintenance, $0.7 million for athletic field
maintenance, $0.5 million for school site maintenance, and $0.1 for junior golf, for a total
of $4 million. Of this total amount, $1.4million is budgeted in park facility and school
site irrigation capital projects. Fifty-percent of all school site projects are reimbursed by
the School District pursuant to the field maintenance agreement.
Community Services Department 2004-05 Youth
Service Resource Allocation
Service Area
Parks / Golf
Recreation / Open Space
Arts & Culture
Human Services/Cubberley
Subtotal
Revenue
312,253
1,706,4271
544,844
0
$2,563,524
Expense
4,078,721
2,843,451
1,580,655
692,555
$9,195,382
CMR:362:04 Page 2 of 5
The Recreation, Open Space, and Sciences Division allocates a total of $2.8 million for a
diverse range of youth programs including youth aquatics, middle school athletics, teen
programs, sports and day camps, and the Positive Alternatives for Youth (PAY) program.
Other youth services include a certain percentage of open space/parks maintenance,
fields, tennis courts and special events. The Junior Museum and Zoo program accounts
for $0.7 million.
The Arts and Culture Division in CSD allocates approximately $1.6 million. Of this
amount, $1.2 million is allocated to support the Children’s Theatre. The remainder
supports children’s art exhibitions, educational programs, music and dance, and
partnerships. The Human Services Division offers a safety net program for youth and
allocates approximately $0.7 million for such programs as Palo Alto Community Child
Care, Adolescent Counseling Services, Youth Community Services, and other human
service contracts.
Library_ Department
Over $3 million (or $2 million net of revenue) is allocated towards providing library
services to youth in five major areas within the Library Department. The largest expense
is for the Children’s Library improvements capital project, which is offset with revenue
from private fundraising. Most of the operating expense is attributed to staffing costs at
the Children’s and Mitchell Park Libraries. Non-salary costs include technical services
processing, and materials acquisition for juveniles and teens.
Library Department 2004-05 Youth Service Resource
Allocation
Service Area Revenue Expense
Children’s Library Improvements
(PE-0401 O)1,050,000 2,172,540
Collections Management
Library Information
248,847
404,147
Library Circulation 69,843 79,148
Library Outreach 136,061
Subtotal $1,t19,843 $3,040,743
Police Department
The Police Department allocates funding towards youth services in two main areas. The
School Crossing Guard Program serves 27 locations during the regular school year and
13 locations during the summer months.
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The total annual cost of the program is $290,000. The second area allocates funding for
two School Resource Officers (SROs) to provide pro-active intervention on issues
involving youth, associated with both criminal and non-criminal activity on school
campuses. These officers also assist in educational activities as well as enhancing
relations between youth and the police. The total cost of this program in 2004-05 is
$236,662.
Police Department 2004-05 Youth Service Resource
Allocation
Service Area
Traffic Enforcement (Crossing
Guards)
School Resource Officers
Subtotal
Revenue Expense
290,00C
236,662
$0 $526,662
Public Works
The Public Works Department estimates that about $30,000 is allocated for mostly youth
educational programs. Approximately $20,000 in staff time is spent managing programs
such as the "Sewer Science" high school laboratory, field trip projects at Renzel.
Wetlands, graffiti removal, and storm drain stenciling volunteer projects. The City’s
recycling "Wizard" promotes the benefits of recycling by traveling to various school sites
throughout the year. Finally, guided tours for elementary and high school students are
provided at the Water Quality Control Plant,
Public Works Department 2004-05 Youth Service
Resource Allocation
Service Area Revenue
Outreach / Special Events
Recycling
Waste Water Treatment
Subtotal $0
Expense
19,780
5,000
5,000
$29,780
Staff will continue to work collaboratively with the Palo Alto Youth Commission to
further the goals of the YMP and to track resource allocations.
CMR:362:04 Page 4 of 5
PREPARED BY:
DEBY PRYOR
Intern-Budget Analyst
Sr. Financial Analyst
DEPARTMENT HEAD APPROVAL: ~~
Director,~A/m’~ive S~_~ces
EMIL’~ HARRISON
Assistant City Manager
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