HomeMy WebLinkAboutStaff Report 1986 City of Palo Alto (ID # 1986)
Finance Committee Informational Report
Report Type: Informational Items Meeting Date: 9/20/2011
September 20, 2011 Page 1 of 1
(ID # 1986)
Title: Library Bond Oversight Quarterly Report Q3 20011
Subject: Library Bond Oversight Committee Quarterly Report for July 2011
From: City Manager
Lead Department: Public Works
Please see attached Library Bond Oversight Committee Third Quarter Report 2011.
Attachments:
3rd Quarter Report 7-11 (DOC)
Committee Financial Report, July 13, 2011- Revised (PDF)
TO: Finance Committee
FROM: Library Bond Oversight Committee
DATE: July 29, 2011
SUBJECT: Library Bond Oversight Committee Third Quarter Report – July 2011
The Library Bond Oversight Committee met in January, April and July 2011.
Members of the City staff and project management firm regularly attend our
meetings.
The Committee finds that the City’s financial reporting for all library-related
projects is accurate and appropriate. The Committee forwards the July 13, 2011
financial report to the City Council, with Committee approval.
Submitted:
Dena Mossar
Library Oversight Committee Chair
ATTACHMENTS:
Attachment A: Library Bond Oversight Committee Quarterly Financial Report as
of July 13, 2011
1234567
(3 minus 1) (4 minus 1) (4 minus 3) (6 divide by 3)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Projected
Costs
Diff.
Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Engineer's
Estimate vs.
Projected
Costs
% Diff.
Between
Engineer's
Estimate vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,455,781$ (455,781) 756,219$ 14.5%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 41,566,317 8,433,683 7,476,683 15.2%
Temporary Library at Cubberley - 645,000 645,000 612,795 (612,795) 32,205 5.0%
Main Library 18,000,000 - 18,000,000 18,000,000 - - 0.0%
Temp. Library at Art Center Auditorium - 500,000 500,000 500,000 (500,000) - 0.0%
Total Prior to Bond Financing Costs 72,000,000 1,400,000 73,400,000 65,134,893 6,865,107 8,265,107 11.3%
Bond Financing Costs (a)4,000,000 (1,400,000) 2,600,000 1,250,000 1,350,000 1,350,000 51.9%
Grand Total 76,000,000$ -$ 76,000,000$ 66,384,893$ 8,215,107$ 9,615,107$ 12.7%
a) Elimination of capitalized interest resulted in savings (or budget reduction) of $1.4 million for the 2010 bond issuance and if the same can be achieved for the
second bond issuance additional savings will be realized
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 255,000 255,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 18,122,960 19,175,576 (37,298,537)
Construction Costs - - -
Contract Contingency 1,031,000 2,683,252 (3,714,252)
Other Contract Services 211,764 90,000 (301,764)
City (Inter-department) Service Charge 341,474 - (341,474)
Miscellaneous Cost 74,854 - (74,854)
Total Library Projects Expenditures 73,400,000 19,782,053 21,948,828 31,669,119
Estimate of Pending Commitments/Costs - - 23,404,012 (23,404,012)
Total Bond Funds Less Bond Financing Costs 73,400,000 19,782,053 45,352,840 8,265,107 11.3%
Bond Financing Costs (a) (b)2,600,000 568,000 682,000 1,350,000 51.9%
Grand Total 76,000,000$ 20,350,053$ 46,034,840$ 9,615,107$ 12.7%
2010 GO Bond True Interest Cost (TIC)4.21%
a) Elimination of capitalized interest resulted in savings (or budget reduction) of $1.4 million for the 2010 bond issuance and if the same can be achieved for the
second bond issuance additional savings will be realized
b) Second (unofficial) bond issuance cost estimate is $682,000 (assumes capitalized interest savings will be achieved)
Budget History and Projection
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of July 13, 2011
Description of Activity
Library Projects Budget to Actual Activities Summary
1
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of July 13, 2011
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)4,000,000$ -$ -$ 4,000,000$
Budget Change 1,212,000 1,212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,106,428 346,972 (3,453,400)
Construction Costs - - - -
Contract Contingency - 298,861 172,139 (470,999)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 44,851 - (44,851)
Miscellaneous Cost - 3,158 - (3,158)
Total Library Projects Expenditures 5,212,000 3,481,223 519,111 1,211,667
Estimate of Pending Commitments/Costs - - 455,448 (455,448)
Total Bond Funds Less Bond Financing Costs 5,212,000$ 3,481,223$ 974,558$ 756,219$ 14.5%
Reasons for Budget Increase of:1,212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
Net Budget Change 1,212,000$
c) Permanent and built-in casework and equipment portions that are now deem to be bondable costs
(part of $4.3 million in FF&E that in the 2008 estimate were identified as non-bondable costs)
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)50,000,000$ -$ -$ 50,000,000$
Budget Change (957,000) (957,000)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 13,823,574 17,884,828 (31,708,402)
Contract Contingency - 675,917 2,368,123 (3,044,039)
Other Contract Services - 183,839 90,000 (273,839)
City (Inter-department) Service Charge - 285,377 - (285,377)
Miscellaneous Cost - 71,571 - (71,571)
Total Library Projects Expenditures 49,043,000 15,040,277 20,342,951 13,659,773
Estimate of Pending Commitments/Costs 6,183,090 (6,183,090)
Total Bond Funds Less Bond Financing Costs 49,043,000$ 15,040,277$ 26,526,040$ 7,476,683$ 15.2%
Reasons for Budget Decrease of:(957,000)$
1) LEED - Green building (Council approved) upgrades 1,200,000$ Sept. 2010
2) Fixed Equipment 1,750,000 July 2012
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
Net Budget Change (957,000)$
c) Permanent and built-in casework and equipment portions that are now deem to be bondable costs
(part of $4.3 million in FF&E that in the 2008 estimate were identified as non-bondable costs)
Description of Activity
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Construction Began:
Scheduled Completion:
2
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of July 13, 2011
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 18,000,000$ -$ -$ 18,000,000
Budget Change - -
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 728,381 928,215 (1,656,596)
Contract Contingency - 22,723 134,691 (157,414)
Other Contract Services - - - -
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - - - -
Total Library Projects Expenditures 18,000,000 751,105 1,062,906 16,185,989
Estimate of Pending Commitments/Costs 16,185,989 (16,185,989)
Total Bond Funds Less Bond Financing Costs 18,000,000$ 751,105$ 17,248,895$ -$ 0.0%
Reasons for Budget Decrease of:-$ May 2012
August 2012
Net Budget Change -$ August 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000$ -$ -$ 645,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 15,562 (480,139)
Contract Contingency - 33,500 8,299 (41,799)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 509,448 23,861 111,691
Estimate of Pending Commitments/Costs 79,486 (79,486)
Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 103,347$ 32,205$ 5.0%
Description of Activity
Main Library Budget to Actual Activities Summary (PE-11000)
Description of Activity
Temporary Library at Cubberley Budget to Actual Activities Summary (PE-09010)
Scheduled Completion:
Construction Begins:
Award Contract:
3
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of July 13, 2011
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs - - -
Contract Contingency - - - -
Other Contract Services -
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 - - 500,000
Estimate of Pending Commitments/Costs 500,000 (500,000)
Total Bond Funds Less Bond Financing Costs 500,000$ -$ 500,000$ -$ 0.0%
Description of Activity
Temp. Library at Art Center Auditorium Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 4,000,000
Budget Change 1,212,000
Sub-total - 2010 Engineer's Budget Estimate 5,212,000 - - 5,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
Pivot Interiors Design - Modular Furniture
Moovers, Inc.Moving Services 580
W.L. Butler Construction, Inc.Construction 225,329
Group 4 Architecture Research Architectural 51,893
Turner Construction Company Construction Management Services 69,170
Sub-total - Engineering and Architectural Costs - 3,106,428 346,972 (3,453,400)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
Downtown Library Activity Details (PE-09005)
As of July 13, 2011
5
Payment or
Posting Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of July 13, 2011
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
Group 4 Architecture Research & Planning Architectural 14,198
Turner Construction Company Construction Management Services 16,898
Moovers, Inc.Moving Services 4,113
W.L. Butler Construction, Inc.Construction 136,930
Sub-total - Contract Contingency - 298,861 172,139 (470,999)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-total - City (Inter-department) Service Charge - 44,851 - (44,851)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
Sub-total - Miscellaneous Cost - 3,158 - (3,158)
Grant Total 5,212,000 3,481,223 519,111 1,211,667
6
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (957,000)
Sub-total - 2010 Engineer's Budget Estimate 49,043,000 - - 49,043,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc.Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc.Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc.Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc.Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc.Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 13, 2011
7
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 13, 2011
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
Protect Consulting and Engineering Hazardous Material Testing 12,699
Movers, Inc.Moving Services 19,853
Group 4 Architecture Research Architectural 778,227
Turner Construction Company Construction Management Services 1,678,285
Flintco Pacific, Inc.Construction 15,392,805
West Coast Code Consultants, Inc.Plan Check 2,960
Sub-total - Engineering Costs - 13,823,574 17,884,828 (31,708,402)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725.00
2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754.00
Moovers, Inc.Moving Services 6,649
Flintco Pacific, Inc.Construction 1,873,859
Protect Consulting and Engineering 11,991
Group 4 Architecture Research & Planning 201,735
Turner Construction Company Construction Management Services 270,729
West Coast Code Consultants, Inc.Plan Check 3,160
Sub-total - Contract Contingency - 675,917 2,368,123 (3,044,039)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
Bruce Beasley Sculpture 90,000
Sub-total - Other Contract Services - 183,839 90,000 (273,839)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571)
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
Sub-total - City (Inter-department) Service Charge - 285,377 - (285,377)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
8
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 13, 2011
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214)
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
Group 4 Architecture Research Architectural
West Coast Code Consultants, Inc.Plan Check
Turner Construction Company Construction Management Services
Movers, Inc.Moving Services
Flintco Pacific, Inc.Construction
Protect Consulting and Engineering Hazardous Material Testing
Sub-total - Miscellaneous Cost - 71,571 - (71,571)
Grant Total 49,043,000 15,040,277 20,342,951 13,659,773
9
Payment
Date Purchasing Document Payee
Engineer's
(Budget) Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change -
Sub-total - 2010 Engineer's Budget Estimate 18,000,000 - - 18,000,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
Group 4 Architecture Research and Planning Architectural 824,581
Turner Construction Company Construction Management Services 92,834
West Coast 10,800
Sub-total - Engineering and Architectural Costs - 728,381 928,215 (1,656,596)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152
06/09/11 Group 4 Architecture Research and Planning Architectural 571
Group 4 Architecture Research and Planning Architectural 123,941
Turner Construction Company Construction Management Services 10,750
Sub-total - Contract Contingency - 22,723 134,691 (157,414)
Other Contract Services
Sub-total - Other Contract Services - - - -
City (Inter-department) Service Charge
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
Sub-total - Miscellaneous Cost - - - -
Grant Total 18,000,000 751,105 1,062,906 16,185,989
Main Library Activity Details (PE-11000)
As of July 13, 2011
10
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 gg
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000$
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283$
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
Group 4 Architecture Research & Planning Architectural 12,362
Ross McDonald Company, Inc.Library Shelving 3,200
Sub-total - Engineering and Architectural Costs - 464,577 15,562 (480,139)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
Group 4 Architecture Research & Planning Architectural 4,759
Ross McDonald Company, Inc.Library Shelving 3,540
Sub-total - Contract Contingency - 33,500 8,299 (41,799)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 509,448 23,861 111,691
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of July 13, 2011
11
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000$
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -$
Sub-total - Engineering and Architectural Costs - - - -
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
Sub-total - Contract Contingency - - - -
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 - - 500,000
Temporary Library for Main (Art Center Auditorium) - Activity Details (Project # PE-11012)
As of July 13, 2011
12