HomeMy WebLinkAboutStaff Report 7719
City of Palo Alto (ID # 7719)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 3/20/2017
City of Palo Alto Page 1
Summary Title: Contract Amendments for Evergreen Park-Mayfield RPP
Title: Approval of Contract Amendment Number 2 With SP Plus in the
Amount of $368,390 for Additional Services for Parking Permits and On-Site
Customer Service and to Extend the Term of the Agreement to March 15,
2019; Approval of Contract Amendment Number 2 With Serco, Inc. in the
Amount of $751,224 for Enforcement of Evergreen Park-Mayfield
Residential Preferential Parking (RPP) District and to Extend the Term of the
Agreement to May 31, 2019; Approval of Contract Amendment Number 2
With McGuire Pacific Constructors in the Amount of $181,035 for
Construction Services for Evergreen Park - Mayfield Residential Preferential
Parking District
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that Council take the following actions to update the contracts in support of
the Downtown RPP to accommodate recent changes to the program and to allow for
implementation of the Evergreen Park – Mayfield Residential Preferential Parking (RPP)
program:
1. Approve and authorize the City Manager, or his designee, to execute the attached
contract amendment (Attachment A) with SP Plus in the amount of $368,390 for
Additional Services for Parking Permits and On-Site support for a total contract amount
not to exceed $746,458, and to extend the term of the agreement to March 15, 2019.
2. Approve and authorize the City Manager, or his designee, to execute the attached
contract amendment (Attachment B) with SERCO in the amount of $751,224 for Parking
Enforcement for a total contract amount not to exceed $2,320,854, and to extend the
term of the agreement to May 31, 2019.
3. Approve and authorize the City Manager, or his designee, to execute the attached
contract amendment (Attachment C) with McGuire Pacific Constructors in the amount
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of $181,035 for Construction Services (sign installation) for a total contract amount not
to exceed $704,035.
4. Find these actions exempt from review under the California Environmental Quality Act
(CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3).
Background and Discussion
Council adopted Ordinance 5294 that established a City-wide framework for establishment of
neighborhood-specific residential Preferential Parking (RPP) in December of 2014 to address
parking challenges throughout the City. At that time, Council approved the establishment of
the first RPP district for residential areas surrounding the Downtown area.
Subsequently, the City released three Requests for Proposals (RFP’s) in support of the
Downtown RPP program. One was a solicitation to create a new public parking website for
the City and develop an online permit sales portal, the second for parking enforcement, and
the third for installation of signage. After vetting by City staff of several proposals received,
Council approved the award of contracts to SP Plus, SERCO, and McGuire Pacific Constructors
respectively.
On January 23, 2017 (Staff Report 7375), the City Council adopted a new resolution creating a
RPP program in the Evergreen Park and Mayfield Neighborhoods. The implementation of this
new district, which is bounded by Park Boulevard, Caltrain Rail Corridor, Oregon Expressway,
Page Mill Road and El Camino Real, requires amending the existing contracts with SP Plus,
SERCO and McGuire Pacific Constructors in order to provide needed services.
As discussed under Resource Impacts below, only one-time funding has been approrpiated for
initial start-up costs associated with the Evergreen Park - Mayfield RPP. The approval of
additional ongoing funding will require additional budgetary actions including an estimated
General Fund subsidy of approximately $40,000 in Fiscal Year 2018.
Contract Amendments
This report recommends amendments to three contracts that will support both the
implementation of the Evergreen Park – Mayfield RPP as well as the ongoing operations of the
current Downtown RPP.
Amendment Two to Contract No. C15156501: SP Plus (Attachment A)
The formation of the Evergreen Park-Mayfield RPP District necessitates the extension of
services of SP Plus. The amendment provides Permit Fulfillment/Customer Support for the
Evergreen Park-Mayfield RPP, including on-site customer service support at City Hall on a
regular basis. On-site service assists those customers that do not have email addresses or
aren’t comfortable navigating the internet. Lastly, the amendment extends the term date of
the contract one additional year, to March 15, 2019. Because this amendment includes
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services to the Downtown RPP and Evergreen Park - Mayfield, the portion that applies to
Downtown RPP will be borne by the Downtown RPP budget ($219,733) and the portion that
applies to Evergreen Park - Mayfield ($148,657) will be budgeted to the Evergreen Park -
Mayfield RPP Operating Budget.
Amendment Two to Contract No. C15156763: Serco Inc. (Attachment B)
The contract amendment will enable Serco to hire, train and equip one new officer to provide
parking enforcement in the Evergreen Park-Mayfield RPP District. The amendment will also
extend the term of the contract one additional year, to May 31, 2019 to provide services to
both the Evergreen Park - Mayfield and Downtown RPP districts. Similar to the SP Plus
amendment above, the portion that applies to Downtown RPP ($572,333) will be borne by the
Downtown RPP budget and the portion that applies to Evergreen Park – Mayfield ($178,891)
will be budgeted to the Evergreen Park – Mayfield RPP Operating Budget. A total of seven
officers will be enforcing two RPP jurisdictions.
Amendment Two to Contract No. C15157271: McGuire Pacific Constructors (Attachment C)
This amendment will extend the existing contract with the Consultant to provide and install
RPP signs in the newly created Evergreen Park-Mayfield RPP District. The amendment also
provides for the fabrication and installation of stickers for Downtown RPP signage indicating
the expanded hours of enforcement in the Downtown RPP District. This amendment is
budgeted to CIP PL-15003, Residential Preferential Parking.
Timeline
Upon approval of respective contract amendments, the program could be in place and ready
for enforcement on or about April 1, 2017.
Resource Impact
Combined, the contracts for operations of the Evergreen Park-Mayfield district equal
$1,119,614 over two years. The contract for the initial installation of signage to implement
the program costs an additional $181,035.
Although implementation costs are accounted for in the FY 2017 Adopted Budget, ongoing
management of the Evergreen Park – Mayfield RPP will require a subsidy from the General
Fund beginning in Fiscal Year 2018. The chart below outlines the anticipated FY 2018 budget
for Evergreen Park-Mayfield RPP (exclusive of City staff charges which may be budgeted in
the future, depending upon the level of required staff involvement):
City of Palo Alto Page 4
Estimated Revenue
Permit Type
Evergreen Park-Mayfield
RPP
Resident Annual 68,285$
Resident One-day Scratcher 1,444$
Employee One-day Scratcher 285$
Total Employee Annual 22,400$
Citations 40,000$
Total Estimated Annual Revenue 132,414$
Expenses
Enforcement (Serco)91,099$
Permits, website, customer service (SP Plus) 73,578$
Citation processing 4,620$
Bank charges, misc 2,800$
Total Expense 172,097$
Fiscal Year 2018 Proposed Operating Budget (Exclusive of City staff costs)
The signage costs in the amendment are expected to be fully expended within the first year.
The Fiscal Year 2017 Adopted Capital Budget provides sufficient resources in Capital Project
PL-15003, RPP, for the amendment of the McGuire Pacific Constructors contract. No
additional resources are needed.
Policy Implications
The following comprehensive Plan goals, programs and policies are relevant to the
implementation of the Evergreen Park-Mayfield RPP program.
POLICY T-2:
Consider economic, environmental, and social cost issues in local transportation
decisions.
POLICY T-45:
Provide sufficient parking in the University Avenue/Downtown and California Avenue
business districts to address long-range needs.
PROGRAM T-50:
Continue working with merchants, the chamber of Commerce, neighbors, and a
parking consultant to explore options for constructing new parking facilities or
using existing parking more efficiently.
City of Palo Alto Page 5
PROGRAM 51:
Work with merchants to designate dedicated employee parking areas.
POLICY T-46:
Minimize the need for all-day employee parking facilities in the University
Avenue/Downtown and California Avenue business districts and encourage short-term
customer parking.
POLICY T-47:
Protect residential areas from the parking impacts of nearby districts.
PROGRAM T-52:
Evaluate options to ensure maximum use of the City parking structures in the
University Avenue/Downtown and California Avenue areas.
PROGRAM 53:
Discourage parking facilities that would intrude into adjacent residential
neighborhoods.
Environmental Review
The recommended actions are exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the
California Code of Regulations since it can be seen with certainty that there is no possibility
the adoption and implementation of these documents may have a significant effect on the
environment and Section 15301 in that these proposed documents will have a minor impact
on existing facilities.
Attachments:
Attachment A: SP Plus Contract Amendment (PDF)
Attachment B: SERCO Contract Amendment (PDF)
Attachment C: McGuire Contract Amendment (PDF)
Attachments:
Attachment A C15156501 SP Plus Contract Amendment No 2
Attachment B C15156763 SERCO Amendment No 2 Council Ready
Attachment C C15157271 McGuire Amendment No 4
Professional Services
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AMENDMENT NO. 2 TO CONTRACT NO. C15156501
BETWEEN THE CITY OF PALO ALTO AND SP PLUS CORPORATION
This Amendment No. 2 to Contract No. C15156501 (“Contract”) is entered into February 27, 2017 by
and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SP
PLUS CORPORATION, a Delaware corporation ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of design and
implementation of a new hosted parking website which includes all information on permits, garages.
B. CITY intends to extend the term and increase the compensation from $378,068.00
by $368,390.00 to $746,458.00 for the continuation of services as stated in EXHIBIT “A” Scope of
Services.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the parties agree:
SECTION 1. Section 2 TERM is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through March
15, 2019 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both payment for
professional services and reimbursable expenses, shall not exceed,
Year One, Not to Exceed: $160,429.00
Year Two, Not To Exceed: $142,545.00
Year Three, Not to Exceed: $219,507.00
Year Four, Not to Exceed: $223,977.00
Total Compensation for all four years shall not exceed Seven Hundred Forty Six Thousand Four Hundred
Fifty Eight Dollars ($746,458.00). The applicable rates and schedule of payment are set out in Exhibit “C-
1”, entitled “RATE SCHEDULE,” which is attached to and made a part of this Agreement.
If any regulatory changes, or changes in applicable laws, have a material impact on CONSULTANT’s
expenses in performing its obligations under this Agreement, CONSULTANT and CITY agree that the
parties will negotiate in good faith equitable adjustments in compensation.
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Additional Services, if any, shall be authorized in accordance with and subject to the provisions of Exhibit
“C”. CONSULTANT shall not receive any compensation for Additional Services performed without the
prior written authorization of CITY. Additional Services shall mean any work that is determined by CITY to
be necessary for the proper completion of the Project, but which is not included within the Scope of
Services described in Exhibit “A”.”
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read as set
forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit “C” entitled “COMPENSATION”.
b. Exhibit “C1” entitled “RATE SCHEDULE”.
SECTION 4. Except as herein modified, all other provisions of the Contract, including any
exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
SP PLUS CORPORATION
Attachments:
EXHIBIT "C": COMPENSATION
EXHIBIT "C1": RATE SCHEDULE
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Regional Manager
Bill Kepp
Senior Vice President
Steve Aiello
Professional Services
Rev. Feb. 2014
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EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule
below. Compensation shall be calculated based on the rate schedule attached as exhibit C-1 up to
the not to exceed budget amount for each task set forth below.
The compensation to be paid to CONSULTANT under this Agreement for all services described in
Exhibit “A” (“Basic Services”) and reimbursable expenses shall not exceed $746,458.00.
CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this
amount. Any work performed or expenses incurred for which payment would result in a total
exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below.
The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of
the tasks or categories listed below provided the total compensation for Basic Services, including
reimbursable expenses, does not exceed $746,458.00.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1 $43,804.00
(T2 Flex, T2 eBusiness, and T2 Travel)
Task 2 $6,150.00
(Website Design)
Task 3 $12,080.00
(Website Development)
Task 4 $24,665.00
(Website Hosting & Maintenance)
Task 5 $55,636.00
(Project Management)
Task 6 $45,253.00
(T2 Flex & eBusiness Annual Subscription Fees)
Task 7 $95,130.00
(T2 Flex & eBusiness Permit Fulfillment/
Customer support)
Task 8 $1,350.00
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(Permit Configuration Fee)
AMENDMENT NO. 1
Task 9 $25,000.00
(In-Person Support for Phase 1)
Task 10 $15,000.00
(In-Person Support for Phase 2)
Task 11 $54,000.00
(Permit costs for Phase 2, based on an
estimate of 11,900 permits at a cost of $4.53 per permit)
AMENDMENT NO. 2
Additional Compensation for year 3 $144,413.00
Year Four $223,977.00
Sub-total Basic Services $746,458.00
Maximum Total Compensation $746,458.00
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are included within
the scope of payment for services and are not reimbursable expenses. CITY shall reimburse
CONSULTANT for the following reimbursable expenses at cost. Expenses for which
CONSULTANT shall be reimbursed are: NONE
All requests for payment of expenses shall be accompanied by appropriate backup information. Any
expense shall be approved in advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization from
the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed
written proposal including a description of the scope of services, schedule, level of effort, and
CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such
services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and
maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project
Manager and CONSULTANT prior to commencement of the services. Payment for additional
services is subject to all requirements and restrictions in this Agreement
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EXHIBIT “C-1”
RATE SCHEDULE
Fixed Start Up Costs (based on specified scope/development hours):
Task 1 T2 Flex, T2 eBusiness, and T2 Travel $43,804
Task 2 SP+ Website Design $6,150
Task 3 SP+ Website Development $12,080
Total Fixed Start Up Costs $62,034
Recurring Annual Costs: Year 1 Year 2 Year 3
Task 4 SP+ Website Hosting and Maintenance $7,980 $8,219 $8,466
Task 5 SP+ Project Management $18,000 $18,540 $19,096
T2 Recurring T2 Flex & eBusiness Annual Subscription Fees $14,355 $15,072 $15,826
Total Recurring Annual Costs $40,335 $41,831 $43,388
Optional Costs:
T2 Recurring T2 Flex & eBusiness Permit Fulfillment/Customer
Support Fees $31,710 $31,710 $31,710
Estimated cost to provide permits and permit support based on and
estimate of 7,000 permits at a cost of $4.53 per permit ($0.99 WW&L
Permits, and, $3.54 Permits Direct Fulfillment)*.
T2 Fixed Permit Configuration (one time only fee) $1,350
Year 1 Year 2 Year 3
TOTAL PER YEAR $135,429 $73,541 $75,098
TOTAL NOT TO EXCEED: $284,068.00
* If more than 7,000 permits are sold, the City agrees to pay an additional $4.53 per permit over and above the not to exceed compensation amounts reflected in
the agreement by issuance of an amendment to the agreement.
AMENDMENT NO. 1
CITY will pay CONTRACTOR an hourly rate of $41.16 per person per hour for on-site customer service support.
$25,000 (In-Person Support for Phase 1)
$15,000 (In-Person Support for Phase 2)
$54,000 (Permit costs for Phase 2, based on an estimate of 11,900 permits at a cost of $4.53 per permit)
AMENDMENT NO. 1 TOTAL $94,000.00
Year 1 Year 2 Year 3
TOTAL PER YEAR $160,429 $142,541 $75,098
TOTAL NOT TO EXCEED: $378,068.00
AMENDMENT NO. 2
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Year 3 Year 4
Recurring Annual Cost: 3/16/17 through
3/8/18
3/9/2018 through
3/9/2019
Task 4 SP+ Website Hosting and Maintenance $10,159 $10,464
Task 5 SP+ Project Management $22,915 $23,603
T2 Recurring T2 Flex & eBusiness Annual Subscription Fees $15,826 $16,617
Total Recurring Annual Costs $48,900 $50,684
Permit Administrator
Based on monthly billing of $7,460 with annual 3% increase
$89,520 $92,206
Permit Fulfillment
T2 Recurring, T2 Flex, & eBusiness Permit
Fulfillment/Customer
Support fees based on an estimate of 11,900 permits at
$4.53 per permit ( $0.99 WW&L, $3.54 direct fulfillment)*
$53,907 $53,907
Additional Evergreen Park-Mayfield Permit Fulfillment costs
6,000 permits at $4.53*
$ 27,180 $ 27,180
Total Per Year $219,507 $223,977
Total for Years 3 & 4 $443,484.00
Total for Years 1 & 2 $302,974.00
Contract Total Not to Exceed $746,458.00
*If more that 17,900 total permits are sold, the City agrees to pay an additional $4.53 per permit over and
above the not to exceed compensation
AMENDMENT NO. 2 TOTAL $368,390.00
Year 1 Year 2 Year 3 Year 4
TOTAL PER YEAR $160,429 $142,541 $219,507 $223,977
TOTAL CONTRACT NOT TO EXCEED: $746,458.00
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AMENDMENT NO. 2 TO CONTRACT NO. C15156763
BETWEEN THE CITY OF PALO ALTO AND SERCO INC.
This Amendment No. 2 to Contract No. C15156763 (“Contract”) is entered into February 27,
2017 by and between the CITY OF PALO ALTO, a California chartered municipal corporation
(“CITY”), and SERCO INC., a New Jersey corporation, located at 1818 Library Street, Suite
1000, Reston, Virginia 20190 ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of parking
enforcement services for the Downtown Residential Preferential Parking (RPP) district.
B. CITY intends to extend the Term and increase the total not to exceed
compensation from $1,569,630.00 by $751,224.00 to $2,320,854.00 for additional services as
specified in Exhibit “A” Scope of Service
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 TERM is hereby amended to read as follows:
“SECTION 2. TERM.
The term of this Agreement shall be from the date of its full execution through May 31, 2019 unless
terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both payment
for professional services and reimbursable expenses, shall not exceed per year per the following:
Year One $503,210.00
Year Two $563,210.00
Year Three $615,708.00
Year Four $638,726.00
Total contract compensation shall not exceed Two Million Three Hundred Twenty Thousand Eight
Hundred Fifty Four Dollars ($2,320,854.00). The applicable rates and schedule of payment are set
out in Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,” which is attached to and made a part
of this Agreement.
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Additional Services, if any, shall be authorized in accordance with and subject to the provisions of
Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described in Exhibit “A”.”
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”.
b. Exhibit “C” entitled “COMPENSATION”.
c. Exhibit “C1” entitled “HOURLY RATE SCHEDULE”.
SECTION 4. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
SERCO INC.
Attachments:
EXHIBIT "A": SCOPE OF SERVICES
EXHIBIT "C": COMPENSATION
EXHIBIT "C1": HOURLY RATE SCHEDULE
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David Cornell
Manager Contracts
Chan Phuong
Contracts Representative
3 Revision April 28, 2014
EXHIBIT “A”
SCOPE OF SERVICES
CONSULTANT will provide enforcement services for the Downtown Residential Preferential
Parking (RPP) district, issuing parking citations to violators for a period of up to 3 years. Information
on the design of the Downtown RPP district is found in Attachment A.
TASK 1: ONBOARDING AND STARTUP – 60 DAYS
CONSULTANT will provide the appropriate and necessary training to employees who work for the
CITY, relevant to their respective job duties. CONSULTANT shall maintain complete training
records for each employee, as well as any other records prescribed by law or CITY policy as
appropriate. The CITY’s Police Department will provide all materials related to enforcement rules
and regulations currently in place; all other training materials are to be provided by CONSULTANT.
Training topics include, but are not limited to, to the following topics:
a. Design of the Downtown RPP District, including information on employee and resident
permits and history of the program development
b. Enforcing parking permit violations and other parking regulations
c. Marking and tagging of vehicles using Consultant-provided handheld devices
d. Palo Alto Municipal Codes, California Vehicle Code, state statutes, and ordinances related to
parking enforcement
e. Chain of command and authority levels
f. Marking, tagging, towing, and impoundment of vehicles
g. Job procedures and emergency protocol
h. Responding to calls for service
i. Customer service delivery and expectations
j. Courtroom procedures and testimony
k. Workplace safety
l. Civil rights law and procedures
m. Information on history of Palo Alto, City Downtown, and City Attractions
The training program should provide the CONSULTANT’s personnel with sufficient understanding
of the RPP District as well as operation of required equipment and enforcement protocol. All
personnel are to complete and pass the training course prior to starting service, and the training
procedures must be approved by the CITY. The time period from CITY’s notice to proceed to start of
enforcement shall not be less than sixty (60) days.
CONSULTANT will also train staff to appear in court in a professional manner with related
documentation and evidence to support the case. CONSULTANT’s Project Manager will represent
the company on most court appearances unless an enforcement officer is specifically required to be
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present, in which case the Project Manager will accompany the enforcement officer or Supervisor to
the hearing.
Deliverable: CONSULTANT will provide a training plan upon receiving notice to proceed from the
CITY. The training plan will include all training activities planned for enforcement officers and
include information from the CITY required to complete the training, as well as a detailed schedule.
PERSONNEL
CONSULTANT will ensure that all new employees meet all CITY of Palo Alto and CONSULTANT
employment requirements as listed below. CONSULTANT will comply with all existing
Government code and CITY non-discrimination policies.
All candidates must complete a job application and provide a DMV printout. To be offered a
position, candidates must pass a pre-screening at CONSULTANT’s expense. The pre-screening
includes the following:
a. Pre-employment drug and alcohol testing
b. Criminal history background check
c. DMV record check
d. Social Security Number verification
e. Eligibility to work in the United States
f. Ability to speak and write in English
g. LiveScan/Fingerprinting
h. California Department of Justice background check
Drivers will undergo further screening:
a. Comply with USDOT/Federal Motor Carrier Safety Administration and California DMV
regulations
b. DMV nationwide records check
c. Pass the Smith Systems Defensive Driver Safety Training
d. 40 hours on-the-job training
CONSULTANT shall select and hire only persons who are well-qualified to perform the duties for
their respective job positions, and should provide classifications of all employee positions within
their proposal, including a job description. Classifications might include, but are not limited to:
Parking Enforcement Supervisor/Manager: Assist the parking enforcement staff with day-to-
day operations and staffing issues. Supervisor shall be responsible to report with the on a bi-
monthly basis and provide updates on the enforcement process, any feedback from the
public, incidents and number of citations issued. A supervisor should possess sufficient IT
knowledge to be able to handle employee equipment issues in the field, and the capability of
working with the citation processing agency for any citation issues.
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Parking Enforcement Staff: Responsible for the day-to-day management, supervision, and
operation of parking enforcement services. These individuals must have the capacity to act as
“Ambassadors” for the CITY, providing information about parking enforcement practices
and other information on Palo Alto’s Downtown.
CONSULTANT should provide performance metrics for each position so that performance
evaluations may take place.
CONSULTANT will provide eleven (11) shirts and eleven (11) pants to full-time employees.
CONSULTANT will issue staff jackets, hats, and rain attire for inclement weather, all bearing the
company logo. CONSULTANT and uniform company will be responsible for cleaning of uniforms.
Cleaning of uniforms is not the responsibility of the CITY. CONSULTANT will provide sample
uniforms for CITY review prior to any issuance of uniforms.
Employees will wear CONSULTANT-issued photo ID at all times while on duty.
CONSULTANT will be expected to purchase parking permits for any employees driving to Palo
Alto.
CONSULTANT will be responsible for all personnel supervision, discipline, and termination
actions. However, the CITY may require the removal of any CONSULTANT’s personnel, when it is
determined to be in the best interest of the CITY, at any time.
CONSULTANT will address temporary vacancies due to vacations, illness, leaves of absence, or
termination and provide continuous staffing.
Deliverables:
a. CONSULTANT will supply an updated organization chart and complete list of employees
and roles at the CITY’s request and annually on contract anniversary date.
b. CONSULTANT will provide draft design of enforcement uniforms for approval during
transition phase.
c. At the request of the CITY, Consultant will allow CITY to participate in employee
interviews.
TASK 2: Enforcement of Phase 1 and Phase 2 of RPP Program (18 Months)
CONSULTANT will be responsible for issuing citations for parking permit violations within the
Downtown RPP District, in accordance with the rules specified in Attachment A. Citations must
include the make, model, color, and style of vehicle, license tag number or Vehicle Identification
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Number (VIN), violation code number and description, base fine amount and additional fine amount
in the event there is a failure to respond timely, badge number, the location of the parking offense,
type of offense (e.g. permit incorrectly displayed, no valid permit, not parked in the right location)
and the time and date of the offense.
CONSULTANT staff will be fully trained on Consultant-furbished handheld devices. Staff will also
be trained on how to capture digital images of vehicle license plates, and how to issue manual paper
citations. Consultant will work with CITY’s existing citation processing vendor to ensure that
citations associated with the RPP district may be recorded and tracked separately from existing
parking enforcement.
CONSULTANT will be trained on proper placement of citations on the windshield, how to complete
and issue citations for drive offs and covered VIN numbers, missing license plates, and other unusual
occurrences. In the event the driver drives away, the citation will be mailed as required by the
California Vehicle Code.
CONSULTANT will furnish two (2) hybrid vehicles for parking enforcement services and will be
responsible for all on-going operating expenses including insurance, fuel, maintenance, and repairs.
The vehicles will be equipped with GPS tracking units and LPR technology as necessary.
CONSULTANT’s vehicles shall be clearly identifiable as performing parking enforcement and
parking meter maintenance and collection operations for the CITY. CONSULTANT’s staff shall
operate all vehicles at all times in compliance with all state and local motor vehicle and emissions
laws. Vehicles shall not have missing parts or dents, and the rear of all patrol vehicles shall have a
sign warning of frequent vehicle stops. All vehicles used by CONSULTANT shall have blinking
flasher lights installed on each vehicle's roof. CONSULTANT will obtain approval by the CITY
Manager and the Chief Communications Officers or his/her designee prior to ordering decals for the
marking of vehicles.
CONSULTANT will also provide officers with four (4) Trek Marlin 6 bicycles, anticipating that
some enforcement officers may be able to use this method of enforcement for either Phase 1 or Phase
2.
Deliverable: CONSULTANT will provide draft design for vehicle marking. Consultant will provide
a an enforcement strategy document for Phase 1 and Phase 2 of the program, including anticipating
beats, schedule, and personnel assigned to each phase of the project. Consultant will work with CITY
to identify opportunities for improving and modifying enforcement strategy at periodic intervals
during Phase 2 of the program, especially opportunities which could be afforded by the introduction
of technology (e.g. LPR). The Consultant will use mark-moding and chalking as the main forms of
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enforcement during Phase 1, but will work with the CITY to identify other modes of enforcement as
the program moves forward.
CONSULTANT will provide a schedule of estimated patrol routes and frequency recommendations.
The CITY seeks to ensure that coverage is adequate, fair, regular, and consistent, although it is also
expected that CONSULTANT will alternate the patrol routes on a regular basis to eliminate
predictability. CONSULTANT can propose changes to routes and schedules to the CITY as part of
their performance reporting meetings and documentation.
CONSULTANT will be responsible for maintaining records of employment and, upon request,
provide the CITY with personnel and training information for each employee.
CONSULTANT will require Parking Enforcement Officers to submit daily reports regarding issues
such as:
a. Missing or damaged or conflicting parking signs, or traffic control signs, or curb markings
b. Obstructed parking signs, stop signs, yield signs or any safety hazard
c. Parking abnormalities or abnormal parking patterns
d. Beat analysis and beat enforcement
e. Incidents/accidents
CONSULTANT will update and meet with CITY staff regularly, including the following:
a. Weekly status reports with Parking Operations Lead and other staff as necessary
b. Monthly progress meetings
c. Quarterly evaluation and status report
d. Annual performance review
CONSULTANT will seek CITY approval on operational changes including but not limited to:
a. Schedules
b. Routes
c. Operations
ATTACHMENT A
The proposed Downtown Residential Preferential Parking (RPP) Program is being introduced as part
of a suite of parking management strategies aimed at improving parking and traffic conditions in
Downtown Palo Alto. The program will restrict commuter parking during hours of operation,
although limited numbers of commuter-employee permits will also be sold. Over time, the number of
employee permits will be reduced as additional parking supply is provided within the Downtown
area.
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The proposed RPP District includes a geographic area surrounding Palo Alto’s Downtown
commercial zone and bounded by the City of Menlo Park to the Northwest. Currently, the only
existing parking restrictions within this boundary include the Downtown Business District color zone
and the SOFA business District:
The SOFA business district has 2-hour parking along streets which house mainly
local businesses. Customers may re-park after two hours in any of the spaces.
The Downtown color zone has 2-hour parking which is limited to a specific color
zone – Blue, Coral, Lime or Purple. Parking twice within the same color zone during
the time period 8:00 to 5:00 is not permitted.
The physical boundaries of the new Downtown RPP District will not include the existing SOFA and
Downtown areas, which are currently enforced by the Palo Alto Police Department using mark-
moding and chalking. The area within the dotted blue line will be included in the new parking
District (see below).
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The program as currently proposed has two distinct phases, where parking restrictions will differ:
Phase 1: 6 Months
For the first phase of the program, the CITY will sell RPP permits to residents and to employees who
live or work within the boundaries of the District. Permits will be sold online using an online
issuance system by T2 Systems. It is expected that guest permits will be hangtags and that individual
permits will be stickers on vehicles. There will be several types of valid permits:
Resident Permit (sold to individuals living at residential addresses within the blue line area).
Standard Commuter Employee Permit: This is a permit that will be sold to employee
commuters who work within the RPP District Boundary.
Residential Annual Guest Permits / Visitor Permits
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All permits shall be valid anywhere within the District during this phase. Although the CITY
recognizes that license plate recognition (LPR) equipment could be used for enforcement and
physical permits may not be necessary for Phase 1 enforcement, the CITY wishes to use Phase 1 of
the program to collect needed parking occupancy data, and therefore will require physical permits
during Phase 1. This phase of the program will be used to determine the appropriate “permit cap” for
employee permit sales in future phases of the program. The CITY is proposing that Phase 1 of the
program last for 6 months only. All permits sold within Phase 1 will expire at the end of 6 month
period, which will be identified on the permit.
Phase 2: 12+ Months
After Phase 1, the CITY will begin to limit the number of employee permits which will be sold for
the program. Rather than allowing employees with permits to park anywhere within the District,
employee permits will be allocated in one of the following ways:
1. Employee permits may be sold specific to a block face or faces, e.g. the “900-1000 Block of
Ramona”, which would be visible on the permit, or;
2. Employees with permits can only park during enforcement hours at specific “employee”
spots within the District, which would be allocated along block faces within the residential
area.
Residential permits, Annual Guest Permits and Visitor permits will be valid anywhere within the
District. Anyone without a valid permit will be allowed to park for two (2) hours, at which point
they would need to move their car to a different parking space. The hours of enforcement of the
program are expected to be Monday through Friday, 8:00am – 5:00pm.
AMENDMENT NO. 1 ADDITIONAL SERVICES
CONSULTANT will provide one additional Parking Enforcement Officer to support enforcement of
newly annexed streets and approved neighborhoods in the Downtown Residential Preferential
Parking (RPP) program in accordance with this Contract and as shown in Appendix B.
CONSULTANT will begin enforcing street faces in yellow once signage is installed on those streets.
CONSULTANT will not begin enforcing areas shown in blue until receiving further direction from
the City. Once the City provides direction, CONSULTANT shall enforce newly annexed streets in
accordance with the terms of this Contract. CONSULTANT will follow and be subject to all other
protocols as listed previously in this exhibit.
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Appendix B: Annexation of Downtown RPP District
AMENDMENT NO. 2 ADDITIONAL SERVICES
CONSULTANT will provide one additional Parking Enforcement Officer to support enforcement of
newly annexed streets and approved neighborhoods in the Evergreen Park-Mayfield Residential
Preferential Parking (RPP) program in accordance with this Contract and as shown in Appendix C.
CONSULTANT will begin enforcing street faces in yellow once signage is installed on those streets.
CONSULTANT will not begin enforcing areas shown in blue until receiving further direction from
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the City. Once the City provides direction, CONSULTANT shall enforce newly annexed streets in
accordance with the terms of this Contract. CONSULTANT will follow and be subject to all other
protocols as listed previously in this exhibit.
CITY wishes to extend term of contract for a fourth (4th) year.
Appendix C: Evergreen Park-Mayfield RPP District
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EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule
below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C-1
up to the not to exceed budget amount for each task set forth below.
The compensation to be paid to CONSULTANT under this Agreement for all services described in
Exhibit “A” (“Basic Services”) and reimbursable expenses shall not exceed:
Year One $503,210.00 (6/1/15 through 5/31/16)
Year Two $563,210.00 (6/1/16 through 5/31/17)
Year Three $615,708.00 (6/1/17 through 5/31/18)
Year Four $638,726.00 (6/1/18 through 5/31/19)
Total contract compensation shall not exceed $2,320,854. Consultant agrees to complete all Basic
Services, including reimbursable expenses, within this amount. Any work performed or expenses
incurred for which payment would result in a total exceeding the maximum amount of compensation
set forth herein shall be at no cost to the CITY.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the
tasks or categories listed below provided the total compensation for Basic Services, including
reimbursable expenses, does not exceed $2,320,854.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT YEARS 1-3
Task 1
(Project Manager per year) $141,446.00
Task 2
(Parking Enforcement Officer per year) $242,304.00
Task 3
(ODC’s & Materials per year) $119,460.00
Sub-total Basic Services per Years 1-3 $503,210.00
Sub-total Basic Services for Three Year Term $1,509,630.00
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AMENDMENT NO. 1 ADDITIONAL SERVICES
Additional Enforcement Officer.
Year 2 $52,500.00
One-time start-up and equipment costs (Year 2) $7,500.00
Subtotal for AMENDMENT No. 1 $60,000.00
AMENDMENT NO. 2 ADDITIONAL SERVICES
Additional Compensation for Year 3 $112,498.00
(2 Additional Enforcement Officers
Compensation for Year 4 $638,726.00
Subtotal for AMENDMENT No. 2 $751,224.00
Reimbursable Expenses None
Total Basic Services and Reimbursable expenses $2,320,854.00
(Includes Amendment 1 & 2)
Maximum Total Compensation $2,320,854.00
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are included within
the scope of payment for services and are not reimbursable expenses. CITY shall reimburse
CONSULTANT for the following reimbursable expenses at cost. Expenses for which
CONSULTANT shall be reimbursed are: None
All requests for payment of expenses shall be accompanied by appropriate backup information. Any
expense shall be approved in advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization from
the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed
written proposal including a description of the scope of services, schedule, level of effort, and
CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such
services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and
maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager
and CONSULTANT prior to commencement of the services. Payment for additional services is
subject to all requirements and restrictions in this Agreement
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EXHIBIT “C-1”
HOURLY RATE SCHEDULE
TOTAL NOT TO EXCEED AMOUNT FOR TERM 3 YEARS @ $503,210.00 PER YEAR = $1,509,630.00
AMENDMENT NO. 1
City will pay CONSULTANT an hourly rate of $25.24 for the additional enforcement officer, for a total not to exceed amount of $52,499.20 annually.
City will pay CONSULTANT $7,500 for one-time start-up and equipment costs for the additional enforcement officer.
Year One $503,210.00
Year Two $563,210.00
Year Three $503,210.00
TOTAL NOT TO EXCEED AMOUNT FOR THE TERM: $1,569,630.00
Scope Labor Categories
(e.g., Consultant, Sr. Consultant, etc.)
Est Hours Hourly Rate Extended Rate
Task 1 Project Manager – Direct Labor Rate 1,920 $ 40.87 $ 78,470
Overhead Rate (including Fringe, G&A and Fee) 1,920 $ 32.80 $ 62,976
Total not to exceed, Task 1 Project Manager (fully burdened) 1,920 $ 73.67 $ 141,446
Task 2 Parking Enforcement Officer (5 FT PEO) – Direct Labor Rate 9,600 $ 14.00 $ 134,400
Overhead Rate (including Fringe, G&A and Fee) 9,600 $ 11.24 $ 107,904
Total not to exceed, Task 2 Parking Enforcement Officer (fully burdened) 9,600 $ 25.24 $ 242,304
Task 3 ODCs / Materials to include: bicycles / vehicles, uniforms, ticket
writers, cell phones, and other misc. supplies N/A $ 97,033
Burdens and Fee
G&
N/A
N/A
$ 22,427
Total not to exceed, Task 3 ODCs and Materials (fully burdened) N/A $ 119,460
Total not to exceed (Tasks 1 – 3) Project Manager (1), Parking Enforcement Officers (5) and ODCs
/ Materials (all fully burdened) N/A Annual
NTE $ 503,210
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AMENDMENT NO. 2
Scope Labor Categories
(e.g., Consultant, Sr. Consultant, etc.)
Est Hours Hourly Rate
Year 1 through 3
Costs In Year 3 Hourly Rate
Year 4
Extended Rate
4
Task 1 Project Manager – Direct Labor Rate 1,920 $ 40.87 $ 78,470 $ 42.83 $ 82,233.6
Overhead Rate (including Fringe, G&A and
Fee)
1,920 $ 32.80 $ 62,976 $ 34.52 $ 66,278.4
Total not to exceed,
Task 1
Project Manager (fully burdened) 1,920 $ 73.67 $ 141,446 $77.35 $148,512
Task 2 Parking Enforcement Officer (5 FT PEO) –
Direct Labor Rate
9600 $ 14.00 $ 134,400 $ 14.67 $ 140,832
Overhead Rate (including Fringe, G&A and
Fee)
9600 $ 11.24 $ 107,904 $ 11.84 $ 113,664
Parking Enforcement Officer 2 additional FT
PEO - Direct Labor Rate
4160 $ 14.00 $58,240 $ 14.67 $61,027.2
Overhead Rate (including Fringe, G&A and
Fee)
4160 $ 11.24 $46,758.4 $ 11.84 $49,254.4
Total not to exceed,
Task 2
Parking Enforcement Officer (fully
burdened)
13,760 $ 25.24 $ 347,302.4 $26.51 $364,777.6
MISC On-time start-up and equipment costs for
the additional enforcement officer
$7,500
Task 3 ODCs / Materials to include: bicycles /
vehicles, uniforms, ticket writers, cell
phones, and other misc. supplies
N/A $97,033
Burdens and Fee G&A N/A $ 22,427
Total not to exceed,
Task 3
ODCs and Materials (fully burdened) Per month $9,955 $ 119,460 $10,453 $ 125,436
Total not to exceed
(Tasks 1 – 3)
Project Manager (1), Parking Enforcement
Officers (5) and ODCs
/ Materials (all fully burdened)
N/A Annual
NTE
$
615,708.40
Annual
NTE
$
638,725.6
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Year 4
A. Extend term of contract to 5/31/2019
B. Fees for Project Manager, Seven (7) Parking
Enforcement Officer, and ODC’s have increased.
Please see Exhibit C-2
$23,017.2
A. Year 3 (6/1/17 through 5/31/18)
City will pay CONSULTANT for the 6th Parking Enforcement Officer that was added in year 2 at an hourly rate of $25.24 for the additional
for a total not to exceed amount of $52,499.20 annually.
B. Year 3 (6/1/17 through 5/31/18)
City will pay CONSULTANT an hourly rate of $25.24 for a 7th enforcement officer to provided additionally staffing for the new Evergreen
Park-Mayfield RPP District, for a total not to exceed amount of $52,499.20 annually. City will pay CONSULTANT $7,500 for one-time
start-up and equipment costs for the additional enforcement officer.
C. Year 4 (6/1/18 through 5/31/19)
Year 3
A. Continuation of Additional Enforcement
Officer (6th Officer).
$52,499.20
B. Additional Enforcement Officer for Evergreen
Park Mayfield RPP District (7th Officer).
$52,499.20
On-time start-up and equipment costs $7,500.00
Subtotal for AMENDMENT No. 2 $112,498.40
Reimbursable Expenses None
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D. City will pay CONSULTANT an increased hourly rate of $26.51 for the all seven (7) enforcement officers ( previous rate was $25.24):
increased hourly rate of $77.35 for Project Manager (previous rate was $73.67).
Year One (6/1/15 through 5/31/16) $503,210.00
Year Two (6/1/16 through 5/31/17) $563,210.00
Year Three (6/1/17 through 5/31/18) $615,708.00
Year Four (6/1/18 through 5/31/19) $638,726.00
TOTAL NOT TO EXCEED AMOUNT FOR THE TERM: $2,320,854.
DocuSign Envelope ID: 290F0274-6F4E-4CD0-A2CB-3090FB0BC643
Certificate Of Completion
Envelope Id: 290F02746F4E4CD0A2CB3090FB0BC643 Status: Completed
Subject: Please DocuSign: C15156763 SERCO Amendment No 2.pdf
Source Envelope:
Document Pages: 18 Signatures: 2 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Christopher Anastole
Certificate Pages: 2
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 12.220.157.20
Record Tracking
Status: Original
2/8/2017 2:23:46 PM
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
David Cornell
David.Cornell@serco-na.com
Manager Contracts
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Contracts Representative
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Elizabeth Egli
elizabeth.egli@cityofpaloalto.org
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City of Palo Alto
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Sherry Nikzat
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City of Palo Alto
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1 of 9 Revision April 28, 2014
AMENDMENT NO. 4 TO CONTRACT NO. C15157271
BETWEEN THE CITY OF PALO ALTO AND
MC GUIRE PACIFIC CONSTRUCTORS
This Amendment No. 4 to Contract No. C15157271 (“Contract”) is entered into
February 27, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and MC GUIRE PACIFIC CONSTRUCTORS, a Sole Proprietor, located at
12500 Locksley Lane, Auburn, California, 95602, Telephone Number: (530) 888-0527
(“CONTRACTOR”).
R E C I T A L S
A. The Contract was entered into between the parties for the provision to perform
standard highway sign installations in support of a new Residential Preferential Parking (RPP)
district in Downtown Palo Alto.
B. CITY intends to increase the compensation from $523,000.00 by $181,035.00
to $704,035.00 for additional services as stated in Exhibit “A” Scope of Services.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 5 COMPENSATION is hereby amended to read as follows:
“5. COMPENSATION FOR ORIGINAL TERM. CITY shall pay and CONTRACTOR
agrees to accept as not to exceed compensation for the full performance of the Services and
reimbursable expenses, if any:
A sum calculated in accordance with the fee schedule set forth in Exhibit C, not to
exceed a total maximum compensation amount of Seven Hundred Four Thousand
Thirty Five dollars ($704,035.00).
CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total
maximum compensation set forth above. Any hours worked or services performed by
CONTRACTOR for which payment would result in a total exceeding the maximum amount
of compensation set forth above for performance of the Services shall be at no cost to CITY.
”
SECTION 2. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”.
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b. Exhibit “C” entitled “SCHEDULE OF FEES”.
SECTION 3. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
MC GUIRE PACIFIC CONSTRUCTORS
Attachments:
EXHIBIT "A": SCOPE OF SERVICES
EXHIBIT "B": SCHEDULE OF FEES
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271
John McGuire
owner
3 of 9 Revision April 28, 2014
EXHIBIT “A”
SCOPE OF SERVICES
CONTRACTOR to perform standard highway sign installations in support of a new
Residential Preferential Parking (RPP) district in Downtown Palo Alto. The scope of work
includes fabrication of the RPP signage and the installation of the signage based on City-
generated work-orders.
The City shall provide Contractor with a work order-type improvement plan for RPP sign
installation; Contractor should provide cost estimates for completion of the work and
complete the work after written authorization to proceed.
The first phase of the work is anticipated to be completed between March and May of
2015, which a potential second phase of installation during December of 2015.
TECHNICAL SPECIFICATIONS
The following types of signage will be required to be manufactured and installed for the
project.
A) Standard Regulatory Parking Signs – Sign Installation onto Existing Sign Post
The Contractor shall install parking regulatory sign(s) onto existing sign posts that
require the addition of a riser to accommodate new sign(s). Addition of a riser shall
include the threading of the existing sign post, installation of a coupling bracket, and
pole extension to support the new sign. The Contractor shall be responsible for
providing all material.
B) Standard Regulatory Parking Signs – Sign & Sign Post Installation
The Contractor shall install parking regulatory sign(s) onto contractor-furnished and
installed sign post. Installation of a new sign post shall include coordination with U.S.A.
Underground, the use of a core drill with a 6-inch bit to cut through existing concrete,
installation of a new 2-inch sign post, and the use of a Portland cement to secure post
and finishing to grade. Signs shall be installed a minimum of 7-ft from bottom of
sidewalk or existing grade. New sign post installations shall not use any pole risers to
accommodate the new sign installation(s). The contractor shall be responsible for
providing all material.
C) Standard Regulatory Signs – Sign Installation onto Existing Streetlight
The Contractor shall install city-furnished parking regulatory sign(s) onto existing street
lights, including all required brackets and hardware. The contractor shall be responsible
for providing all material.
ADDITIONAL SERVICES
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The need for additional types of General Street services may be required during the
term of this contract. The City shall work with the Contractor to identify a fee schedule
for any additional services prior to the start of work.
Provided in Attachment A is Sample Sign Bracketing Hardware used by the City of Palo
Alto. The Contractor is required to use the same sign bracketing material to ensure
compatibility with existing field hardware.
AMENDMENT NO. 1: ADDITIONAL SERVICES
CONTRACTOR to perform sign installations on newly annexed streets into the Downtown
Residential Preferential Parking (RPP) district in Downtown Palo Alto shown in Appendix B.
The scope of work includes fabrication of the RPP signage and the installation of the
signage based on City-generated work-orders.
CONTRACTOR shall also fabricate and perform installation of stickers on all existing and
future signs in the Downtown RPP district per the specification chart shown below.
The City shall provide CONTRACTOR with a work order-type improvement plan for RPP
sign installation; CONTRACTOR should provide cost estimates for completion of the work
and complete the work after written authorization to proceed.
Quantity
Furnish and install 3M Engineer
grade sheeting 3" x 4" screen
print zone stickers 2000
Furnish and install, per the
current Caltrans sign
specifications, 12"x18"
regulatory parking sign onto a
new 2" galvanized sign post, 6
inch core drill into the existing
hardscape area 300
Furnish and install, per the
current Caltrans sign
specifications, 12"x18"
regulatory parking sign onto a
new 2" galvanized sign post, 6
inch core drill into the existing
concrete area 50
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271
5 of 9 Revision April 28, 2014
Appendix B: Annexation of Downtown RPP District
AMENDMENT NO 4
#1
Install new RPP signage in the Evergreen Area on new 2 inch round sign posts
with “L” brackets and on existing light posts.
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271
6 of 9 Revision April 28, 2014
All signs mounted to light posts are mounted with side mount brackets per city
requirements.
Sign manufactured to match existing RPP signage in Zones 1-10 with new Zones,
A, B, and C.
#2
Existing RPP signage, change time from 5 pm to 6 pm with same screen design as
the Zone labels.
Clean the existing RPP signs and apply new “6” to cover the “5”.
Signs are double face.
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271
7 of 9 Revision April 28, 2014
EXHIBIT C
SCHEDULE OF FEES
CITY shall pay CONTRACTOR according to the following rate schedule. The maximum amount of compensation to be
paid to Contractor, including both payment for services and reimbursable expenses, shall not exceed Three Hundred
Sixty Eight Thousand Five Hundred Dollars ($368,500.00). Any services provided or hours worked for which payment
would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to City.
Furnish and install, per the current Q U A N T I T Y U N I T U N I T C O S T
T O T A L
Caltrans sign specifications, 12"x18"
regulatory parking sign onto an existing
standard 2" galvanized sign post with
required galvanized riser. 100 EACH $210.00
$21,000.00
EACH $410.00 $328,000.00
Furnish and install, per the current
Caltrans sign specifications, 12"x18"
regulatory parking sign, new 2"
Galvanized sign post, 6 inch core
drill into the existing sidewalk 800 EACH $410.00
$328,000.00
Furnish and install, per the current
Caltrans sign specifications, 12"x18"
regulatory parking sign, installed onto
the existing Streetlight pole with 3/4",
type 201 stainless steel banding and
heavy duty buckle with straight leg
stainless steel brackets. 100 EACH $195.00
$19,500.00
TOTAL $368,500.00
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271
8 of 9 Revision April 28, 2014
AMENDMENT NO. 1
Quantity Unit Cost Total
Furnish and install 3M Engineer
grade sheeting 3" x 4" screen
print zone stickers 2000 $11.00 $22,000.00
Furnish and install, per the
current Caltrans sign
specifications, 12"x18"
regulatory parking sign onto a
new 2" galvanized sign post, 6
inch core drill into the existing
hardscape area 300 $365.00 $109,500.00
Furnish and install, per the
current Caltrans sign
specifications, 12"x18"
regulatory parking sign onto a
new 2" galvanized sign post, 6
inch core drill into the existing
concrete area 50 $460.00 $23,000.00
AMENDMENT TOTAL $154,500
Total Contract Not To Exceed: $523,000.00
AMENDMENT NO. 4
Service Items Calculations Total Cost
#1
Install new RPP signage in the
Evergreen Area on new 2 inch round
sign posts with “L” brackets and on
existing light posts.
All signs mounted to light posts
are mounted with side mount
brackets per city requirements.
Sign manufactured to match
existing RPP signage in Zones 1-10
with new Zones, A, B, and c.
325 signs @ 445.00 a
piece
$144,625.00
#2
Existing RPP signage, change time
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271
9 of 9 Revision April 28, 2014
from 5 pm to 6 pm with same
screen design as the Zone labels.
Clean the existing RPP signs and
apply new “6” to cover the “5”.
Signs are double face.
3310 sign faces @ $11.00
a piece
$36,410.00
Signage Costs for Downtown and
Evergreen Park-Mayfield RPP Districts
$181,035.00
Total Contract not to exceed $704,035.00
DocuSign Envelope ID: 795D90CC-70DE-49F9-BDBA-62BC0D6C4271