HomeMy WebLinkAbout2004-04-12 City Council (7)City of Palo 2o
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: LIBRARY
DATE:April 12, 2004 CMR: 201:04
SUBJECT:REQUEST FOR APPROVAL OF BUDGET AMENDMENT
ORDINANCE AUTHO~ZING RECEIPT OF $27,176 FROM THE
PUBLIC LIBRARY FUND AND EXPENDITURE IN THE SAME
AMOUNT
RECOMMENDATION
Staff recommends that Council approve the attached Budget Amendment Ordinance
(BAO) to reflect the receipt and appropriation of State Public Library Fund monies in the
amount of $27,176 for library supplies, materials, and equipment.
BACKGROUND
Since Fiscal Year 1983-84, the Public Library Fund, authorized by State law and
supported annually through the Governor’s budget, has distributed funds to public
libraries in California. Eligibility to receive funding requires certification, through the
California State Library, of local revenue appropriated for public library service, which
demonstrates the maintenance or increase of local support compared with the previous
fiscal year. A formula based on population and per capita financial support determines
how much funding each jurisdiction receives. The funds may not be used for building
construction.
DISCUSSION
The library applied for and received funding from the Public Library Fund in the amount
of $27,176. Staff proposes that these funds be used for collection needs, library furniture
and equipment, and library supplies.
RESOURCE IMPACT
The attached BAO in the amount of $27,176 recognizes receipt of the ~ant from the
State Public Library Fund and appropriates those funds for non-salary expenses in the
Library Department. This BAO will have no impact on the Budget Stabilization Reserve
and no future year General Fund ongoing costs are anticipated as a result of this BAO.
CMR:201:04 Page 1 of 2
POLICY IMPLICATIONS
This grant is consistent with existing City policies.
TIMELINE
The expenditure or encumbrance of the grant funds will occur by the end of June 2004.
ENVIRONMENTAL REVIEW
This program is not a project as defined by the California Environmental Quality Act and
is not subject to its requirements.
ATTACHMENT
Attachment A:
PREPARED BY:
Budget Amendment Ordinance
DIANE R. JENNINGS
Manager, Main Library Services
REVIEWED BY:
PAULA SIMPSON
Director, Library Department
CITY MANAGER APPROVAL:
HARRISON
Assistant City Manager
CMR:201:04 Page 2 of 2
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 20~4 TO ACCEPT
A $27,176 GRANT FROM THE STATE PUBLIC LIBRARY FUND AND TO
PROVIDE AN ADDITIONAL APPROPRIATION FOR THE LIBRARY
DEPARTMENT OF $27,176
The Council of the City of Palo Alto does ORDAIN as
follows:
SECTION I. Findings and Declarations.
finds and declares as follows:
The City Council
(a) Pursuant to the provisions of Section 12 of Article III of
the Charter of the City of Palo Alto, the Council on June 16, 2003
did adopt a budget for fiscal year 2003-04; and
(b) The State’s Public Library Fund distributes funding through
the State Library to be used by loca! jurisdictions for any library
related purpose except building construction; and
(c) The Community Services Department applied for and received
a grant of $27,176 from the State Library’s 2003-04 Public Library
Fund, which will be used for supplies, materials, and equipment; and
(e) City Council authorization is needed to amend the 2003-04
budget as hereinafter set forth.
SECTION 2 Grant revenue in the Library Department is
increased by the sum of Twenty Seven Thousand One Hundred Seventy
Six Dollars ($27,176) for receipt of funds from the Public Library
Fund.
SECTION 3 . The sum of Twenty Seven Thousand One Hundred
Seventy Six Dollars ($27,176) is appropriated to ne~alary expenses
in the Library Department.
SECTION 4. The additional appropriation of funds has no impact
on the Budget Stabilization Reserve and no future ~ar Genera! Fund
ongoing costs are anticipated.
SECTION 5. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two -thirds vote of the City Council is
required to adopt this ordinance.
SECTION 6. The Counci! of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 7. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shal! becr~e effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
City Attorney Director of Administrative
Services
Library Director