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HomeMy WebLinkAbout2004-04-06 City Council (2)City of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL ATTN:FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:APRIL 6, 2004 CMR: 195:04 SUBJECT:PROPOSED FISCAL YEAR 2003-05 HUMAN SERVICES RESOURCE ALLOCATION PROCESS FUNDING RECOMMENDATIONS REPORT IN BRIEF This report transmits the Human Services Resource Allocation Process (HSRAP) Allocations Committee funding recommendations for fiscal years 2003-05 (Attachment A), the Human Relations Commission’s HSRAP Priority of Needs for fiscal ),ears 2003-05 (Attachment B), the Human Relations Comlnission’s HSRAP funding recomlnendations (Attacbanent C) and the proposal SUlnmaries submitted for funding consideration (Attachment D). The fiscal 2004-05funding recomnqendations will provide $1,278,853 to eighteen programs for the last year of a two- year contract. In past ),ears, the HSRAP allocation has included a Consumer Price Index (CPI) increase for the recomlnended agencies. This year staff recommends a temporats, suspension of the CPI increase to the recommended agencies, due to the down turn in the City’s finances. This will result in no increase to the HSRAP base budget for 2004-05. This report discusses funding criteria, rationale, current human service priorities and reviews coordination efforts with the Community Development Block Grant (CDBG) process. CMR:195:04 Page 1 of 6 RECOMMENDATION Staff and the Human Relations Commission recommend that the Finance Committee recommend to Council that: 1. The funding allocations, as reco~ranended by staff and the HSRAP Allocations Committee (Attacbanent A), be included in the fiscal ),ear 2004-05 Human Services Division’s contract budget. 2.The City Manager or his designee be authorized to execute the Human Services contracts and any other necessary documents concerning the contracts. The Human Relations Commission recommends increasing Adolescent Counseling Services by $15,000 to $106,879 for counseling services in Palo Alto Unified School District middle and high schools. BACKGROUND Since 1983, the HSRAP process has identified community service needs that determine City funding for human services (CMR: 147:83). In 1993, Council directed staff to review the HSRAP process for the purpose of strengthening the process and to return with a plan (CMR:t43:93).In response, staff returned with a HSRAP implementation plan (CMR: 118:99). The City’s Human Relations Commission (HRC) participates in identifying human service needs through the information provided by the community at the HRC monthly meetings and by hosting co~mnunity forums. The needs assessment activities assist in establishing bi- annual priorities of human service needs for the Palo Alto co~rununity. The Allocations Committee is comprised of staff from the Human Services Division, Planning Department and an HRC Commissioner. The Committee reviews and analyzes the merits of funding requests and provides funding recommendations based on established funding criteria and the hi-annual prioritization of needs. The HSRAP Allocations Co~runittee recolranendations are reviewed by the City Manager and are then forwarded to Council for consideration and approval. The 2004-05 funding process included the following six components: 1. Three needs assessment activities and a citywide forum on disability issues. County and local needs assessment documents were utilized to assess human service needs in the community. 2.The HRC established its annual Priority of Needs for the community that provided guidance for funding recolnmendations. (Attach~ent B). HSRAP funding requests were reviewed to determine if they addressed the community Priority of Needs established by the HRC for the 2003-05 budget period. Proposals that did not address the priority of needs were removed from further funding consideration. Funding requests are for a two- ),ear period only. This is the second ),ear of the two-year period. CMR:195:04 Page 2 of 6 The Request for Proposals (RFP) process was expanded to a wider distribution base in order to reach a more diverse and a greater pool of providers. The RFP was made available online to increase accessibility to the document. The HSRAP and the CDBG processes were coordinated to maximize resources and streamline the City’s human services funding approach. Coordination involved specifying what funding requests each fund would entertain, adopting the same request for proposal schedule and conducting a joint bidder’s workshop for interested non-profit providers. o Palo Alto Mediation Program, Avenidas, Palo Alto Co~mnunity Child Care and Second Harvest Food Bank, which provide mediation, senior services, child care subsidies and food, respectively, were determined to be sole source contract agencies because of the unique association they have with the City of Palo Alto, and because they met the criteria as set forth in CMR: 118:99, "Proposed Human Services Resource Allocation Process (HSRAP) Implementation Plan." Consideration for on-going services may, be considered when the service meets the City, of Palo Alto target population needs as described in the City’s Comprehensive Plan or Consolidated Plan. Services to seniors, children, youth, conflict/resolution and food were established as priority needs. Sole source agencies are not required to submit proposals for HSRAP funding. The programs will be reviewed and contracts renewed contingent upon meeting performance objectives and standards. At the end of a four-year period, or 2005, staff will initiate a "Letter of Interest" process to determine if there are other non-profit agencies interested and capable of rendering the same quality of services to the City of Palo Alto. DISCUSSION Council policy, enacted in 1993 (CMR143: 93), limits available funds to $1,278,853. This amount does not include a CPI increase for the 2003-05 period for the HSRAP base budget. The amount designated to the sole source agencies totals $943,018. The funding levels City Council approved for sole source agencies for 2003-04 remain the same levels for 2004-05. The funding recommendations are as follows: ¯Avenidas, which provides a comprehensive system of services to senior citizens, was recommended for $434,708. (Requested: $452,821) ¯Palo Alto Community Child Care (PACCC), which administers the City subsidy for child care to low-income families, was recommended for $435,512. (Requested: $444,400) ¯Second Harvest Food Bank, which is the sole provider for food for those in need in Santa Clara County and the City, of Palo Alto, was recommended for $7,157. (Requested: $7,962) ¯Palo Alto Mediation Program, which provides mediation services to Palo Alto and implements the Mandatory Response Program that is part of the City’s Mandatory Discussion of Disputes between Landlords and Tenants Ordinance, was recommended for $65,641. (Requested: $68,376) CMR: 195:04 Page 3 of 6 The funding for HSRAP requests is $335,835. Fourteen non-profit agencies are recommended for HSRAP funding. They are as follows: 1. Adolescent Counseling Service is recommended for $91,879 to provide comprehensive seiwices to students and families in the Palo Alto Unified School District’s secondary schools. (Requested: $126,117) Alliance for Colrnnunity Care is recommended for $24,706 for the homeless outreach program in Palo Alto. The Outreach Pro~am will provide emergency on-call services to City departments, libraries, community centers and local homeless service providers. (Requested: $43,463) Community Association for Rehabilitation is recormnended for $42,354 to provide a wide range of support services to people with disabilities. These services include day center support services, child care for the developmentally delayed child, employment services for the disabled, a creative recreation program and a therapeutic aquatic pro~am for autistic and developmentally disabled children and their families. (Requested: $45,985) MayView Community Health Center is recommended for $18,942 to provide medical and health care services to Palo Alto’s homeless and very low-income residents and provide a food pantry for low-income working families at Ventura Community Center. (Requested: $21,000) o Senior Adult Legal Assistance is recommended for $8,528 to provide Palo Alto seniors with legal advice counseling sessions at Avenidas Senior Center and at Stevenson House, an affordable senior housing complex in South Palo Alto. (Requested: $8,800) o Social Advocates for Youth is recommended for $8,166 to provide services to youth, families in crisis and runaway/homeless youth. The agency provides crisis intervention, short-term shelter and crisis resolution treatment services. (Requested: $8,000) Bay, Area Colrnnunity Resources-Youth Cormnunity Service is recormnended for $12,224 to provide community selwice opportunities for youth in the community and also with local non-profit agencies. (Requested: $25,000) o Clara Mateo Alliance’s Elsa Segovia Center is recomlnended for $ 18,125 to provide basic services such as laundry shelter, child care, medical services and access to county social services and income entitlement programs to low income and homeless Palo Alto women and their children. (Requested: $25,000) Community Technolog-y Alliance (CTA) is recolmnended for $13,853 to provide access to subsidized housing units in Palo Alto and Santa Clara County through its searchable website, Housing SCC. In addition, CTA will continue to provide voicemail to Palo CMR: 195:04 Page 4 of 6 Alto’s non-profit agencies serving the homeless population. (Requested: $15,000) 10. La Comida de California is recolrnnended for $33,700 to provide hot meals for Palo Alto’s senior citizens. The agency provides a hot lunch at the Avenidas Senior Center and Stevenson House five days a week. La Comida also provides a hot lunch every Wednesday at the Senior Friendship Day Program at Cubberley Community Center. (Requested: $35,064) 11.InnVision/Urban Ministry is recommended for $35,971 to provide hot meals to the homeless and low-income people in Palo Alto. The meals are provided in local churches and synagogues six times per week. (Requested: $60,000) 12.Support Network for Battered Women is recormnended for $18,412 to provide crisis intervention, legal advocacy and shelter to victims of domestic violence. (Requested: $25,000) 13.Peninsula Center for the Blind and Visually hnpaired provides rehabilitative services to Palo Alto’s blind and visually impaired residents and is reco~mnended for $8,975. (Requested: $12,340) ALTERNATIVES TO STAFF RECOMMENDATION At its meeting on February 12, 2004, the City ofPalo Alto’s Human Relations Commission (HRC) put forth an alternate proposal (Attachment C). The HRC reco~rnnends increasing Adolescent Counseling Services by $15,000 for a funding level of $106,879. ACS requested the HRC’s support for an additional fifteen thousand dollars in funding explaining that it would be vital to maintaining counseling services at its current level in Palo Alto Unified School Districts middle schools and high schools. Without the additional funding, ACS stated that services would have to be cut. The HRC did not specify the source of the additional funding. RESOURCE IMPACT The HSRAP funding recoarnnendations will provide $1,278,853 in General Fund support to eighteen programs, fourteen HSRAP agencies and four sole source agencies. The HSRAP funding reco~rnnendation of $1,278,853 is reflected in the Colrmmnity Services Department’s proposed budget for 2004-05. TIMELINE Upon approval by the City Council, staff will finalize the agency contracts and funding will begin July 1, 2004. CMR:195:04 Page 5 of 6 ENVIRONMENTAL REVIEW This program is not a project as defined by the California Environlnental Quality Act (CEQA); and is not subject to CEQA requirements. ATTACHMENTS Attachment A: Attacbanent B: Attachment C: Attachment D: HSRAP 2003-05 Allocations Committee Funding Recormnendations Human Relations Commission HSRAP Priority of Needs FY 2003-05 Human Relations Commission HSRAP Recommendations Proposal Smmnary Sheets PREPARED BY: Human Services DEPARTMENT HEAD: CITY MANAGER APPROVAL: RICHARD JA~IE~"~’’’--~ Director of Co/rfim~ffaity Services / / Assistant City Manager Palo Alto Human Relations Co~rnnission All HSRAP Applicants CMR: 195:04 Page 6 of 6 0 ’~0 LO 03 ~CO -r" Attachment B F st Priority of Nccd Affordab]..I{ealth Care ~or Low Income, Seniors ~ I-Iome]~ss Access To Ikfental Health Services For Low incom~ population Rape Crisis Crisis Couns~ling For Youth Crisis CormsclinZ Services For Gay 8~ Lesbian Teens Acoess To Legal Assistance. f6r Seniors & Low Income Emergency & Sick Child Care Services Child Car~ S~rvices For Sp¢cfal Need Children 0Dew]opmentally Disabled & Emotio~m.lly Disturbed) Safe PhcCs l~or Youth Second Priority of Needs Hot Meals- Seniors & Homeless Food For.AlI RcntaI Assisfansc Suppoxt Services To Maintain Housing PuSIic Benefits For All Low Income/Homeless Additional Subsidized ChiId Care Slets DcntalMobilc Van Services For Low Income &: Homclcsg Casc Management Counscling For Homclcss Domestic-Viotcncc Services Seniors And Youth Services For The Disabbd Transportation Subsidy For Seniors & Disabled. Attachment D Human Servic~g l:~£~6h-fd£ 7~1oc~tion Process (I-ISRA_P) Request for Proposals #-147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: Adolescent Counseling Sez-cJces Address: 4000 hliddleiield Road, Room Contact: Kara M~llen, DLrecto~ of JDevelopment Name of Program: On-C~mpus Cotmsding Services City: P~doAlto Zip Code: 94303 Phone Number: (gS0) 424-0852 2002-03 Funding Requested: $126,11.7 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met be this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. !.dentify the priori~ area: The ACS On-C~npus Counseling Program addresses several of the HSP,.AP First P~io~ity of Needs, including: Access to menal health services for low income population, crisis counseling for youth, crisis counseling services for gay and lesbian teens. List Goafs & Obiectives: Goal #1: The goal of the On-Campus Counseling Program is to address issues that prevent the personal growth ~nd ~cademic success of Palo Alto youth. Objective #1: Objective #2: Objective #3: 50% of students seen five or more times will either maintain or improve theh: grades. 50% of students seen five or more times ~ either maintain o~ imFove their ability to resolve problems with peers and fam~y members. 75% of parents wi~ report that the counseling their cl~d received was either "helpful" or "very helpful." Methods: Method #1: Method #2: Method #3: ACS will collaborate whh the Palo Alto Unified School District (PAUSD) m provide free counseling services. Program staff collaborates with school adminNtration and staff and Community Counselors make frequent refen:als Io other resources within the comm~’ity and Santa Clara Co{tory. A licensed ~vffrq2 or CSW seawes as progrmm dixector at each of 5 secondary schools. They provide licensed supervision to 16-20 graduate schooMevel counseling interns. Both directors and interns provide f~ee on-site individual and group counseling to students and their families. The Latino Outreach Coordinator will facilitate the formation of discussion groups and informal organizations to promote mutual respec-q tolerance and socialization among La6.no students. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and other relevant information. ACS helps Palo ,&lto youth be successful through the work adcomptished through approximately 2,500 individual, group and parentand/o~ family sessions. At least 650 tmduplic.~ted Palo Alto residents wil! benefit from our counseling and outreach ’services in the coming year. All of the youth (100%) served by the A.CS On-Campus Counseling Program attend the five secondary schools in Palo Alto, with 85% residing in Palo )dto and 5% in East Pa]o Alto. Thirty-five percent (35%) of those served come from low-income families. Ou~ clients also reflect the diversity in our community: 56% Caucasian, 13% Lafno, 14% Asian/Padfic Islander, 9% Afrlcan-American, 1% Native Amedcan and 6% other. A significant percent 05%) of our young clients axe low-income- 3. Budget Narrative: Describe specifically how the requested funding will be used. ACS is requesting fimding to support our On-Campus Counseling Program in the secondary schools of Palo Alto, including our e~xpansion to Termmn Middle School which vdll be comprised of 6th, 7th and 8th grades starting in 2003-2004. Five licensed Program Dixect0rs will provide on-site snpervision to 16-20 cotmseling interns and provide services to more than 650 students in Palo Alto. Funding covers the cost of planning meetings with Guidance staff, intake, individual, family and group sessions and intern supervision and ongoing training. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversity funding for this program. ACS employs an extensive fundraising program that targets both corporate and private donors, as well as the PAUSE) and school-based PTAs and Site Councils. Funding from the City of~Palo Alto was insm.tmental in secu.~ng the funding necessary to cover the cost to nm the program last)’ear. These funds are a powerful testament m the value of our services and helped us to increase major gifts from individuals, foundations and corporations in a downward spiraling economy. O~ use of volunteer interns enables us to provide 3000 hours worth of services at only a cost of g15,000 for minimal stipends. We have also started an Endowment to ensure the long-term stability of the agency. PART IV FORM 1 ORI~Ib,IAL PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: ALLIANCE for Communit-v- Care Address: 438 North White Road Contact: Chun.-vu Pu/Ashlin Mahood Funding Requested: $ 43,463 Name of Progran~ Homeless Outreach Program City:..San Jose Zip Code: 95127\Phone: (408) 261-7777/(.408) 254-6828 .) 1. Proposal Summary Priority Area: Access To Mental Health Care For L~w Income, Seniors & Homeless people This project will benefit at least 100 homeless individuals in the City of Palo Alto. It will also benefit an unspecified number of staff of Library, the Police Department and Senior Center. Byusing current staff at these locations, the program maximizes existing human resources and provides effective treatment to homeless people with mental illness. Goals: 1. Provide outreach services to homeless individuals with mental illness 2. Provide training for staff of the Palo Alto Public Library, Police Department and Senior Center. 3.Provide referrals for homeless individuals and assist with accessing other social services res ources. Objectives: 1. To make !000 contacts with 100 unduplicated individuals, at least 55 of whom will have mental health needs. 2. To refer at least t-wenty-eight to menSal health and/or socia! services. Methods: 1. Make contact with the general homeless population at various sites throughout Palo Alto. 2. Conduct a brief mental health assessment and make appropriate referral. 3. Provide effective support and follow-up. 2. Population Served The population served consists of homeless adults in Palo Alto with mental illness. Clients are both men and women, come from a variety of ethnic backgrounds and have extremelylow or no income. 3.Budget Narrative The funding amount requested is $43,463. Funds will be used to provide a mental health professional for 20 hours per week (.50 FTE) to de~ver assessment, referral, and crisis intervention for homeless individuals with mental illness in Palo Alto. C.~nsukationand training of staff at Urban Ministries, the Palo Alto Public Library, Police Department and Senior Center wil! be provided. 4.Funding Diversification ALLIANCE receives support from the Palo Alto Hous~g Corporation in the amount of $26,000. These funds support a half-time (.50 FTE) service coordinator who provides housing support services for the residents of the Barker Hotel. These funds are not used for homeless outreach. ALLIANCE uses United Way funding to augment several programs and some services are funded by our contract with the County of Santa Oara. Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: Community Association for Rehabilitation Name of Program: Disability Services Address: 525 East Charleston City: Palo Alto Zip Code: 94306 Contact: Linda Chin, Grants Administrator Phone Number:. (650)812-2829 2002-03 Funding Requested $ 45,985 Clearly and concisely summarize your request. Use the space provided on this page only. Proposal St~mm~ry: !denti~ the priority area: C-A’R has provided high quality services to residents of Palo Alto with developmental and/or other disabilities for 39 years. This year, C-A.R’s programs will help to meet two of Palo Alto’s human service pdority areas: Child care and services for special needs children, and services for the disabled. List Goals & Objectives: Goal #1: To provide high quality services to a minimum of 312 Palo Alto residents with developmental and/or other disabilities. Goal #2: To integrate our clients into the greater community through stronger partnerships with the City of Palo Alto and other city funded organizations. Goal #3: To build strong families by supporting families in Palo Alto to care for a family member with a developmental disability. Objective #1: To achieve our first goal, we propose providing 1,160 hours of socialization training to 7 children with autism and other behavioral challenges, 1,418 hours of Respite services to at least 6 families, 1,050 hours of pediatric services to 7 infants, job development activities to 10 adults, 4,444 hours of aquatic therapy and swim instruction to 282 individuals, and resources to assist 25 families with children receiving these services. Objective #2: To achieve our second goal of community integration, we propose cultivating 5 new business partners for Employment Services, conducting at least 24 community outings with children in Creative Recreation, conducting bi-monthly integrated play groups for infants, and providing Home Companions to accompany clients to community activities. Objective #3: To achieve our third goal of building strong families, we propose providir~g Home Companions to at least 6 individuals with developmental disabilities, providing after-school care to at least 7 children with autism and behavioral challenges, and providing support g[oups to parents of infants with specia~ needs. Methods: Method #1: Creative Recreation will work on each individual’s goals for socializatidn and community skills. Respite Services will train Home Companions to meet requested stays of families. Infant Development will evaluate and provide eady intervention and parent support/training to families. Employment Services will train and coach clients and match them with local employers. Swim Center will provide adapted aquatics therapy, swim instruction and wellness programs to residents of Palo Alto. Method #2: Employment Services will develop partnerships with local businesses to encourage the hiring of our clients. Creative Recreation will take clients to a variety of community locations and teach skills appropriate behavior in the community. Infant Development will organize p~aygroups t~ integrate our clients with children in the community. Respite_Services will provide Home Companions to take clients into the community. Method #3: Home Companions will provide respite to parents so they can sustain their family relationships and continue to care for their disabled children at home. Parent support will be provided to families who have infants with special needs. 24 Human Services Resource Allocation Process (HSRA_P) Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency:MayView Community Health CenterAddress: 270 Grant Avenue Contact: JoAnn Cabrera 2002-63 Funding Requested $ 21,000 Name of Program: Health C~re for Low Income/ Homeless ResidentsCity: Palo Alto Zip Code: 94306 Phone Number: (650) 327-1223 Cleady and concisely summarize your request. Use the space provided on this pageonly. 1.Proposal Summary: Identify the pdodty area ofneed met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the pdarRy area;. .-Affordable Health Care for Low Income, Seniors & Homeless -Food For All List Goals & Objectives: Goal#l: Improve the health of low income individuals and the community. G0aI#2: Improve nutritional health and promote disease prevention. Goal #3: etc. Objective#I: Ensure that low income, "uninsured individuals hare access to heal h care. Objec~ve#2: Increase nutritional resources for low income families. Objective #3: etc. Methods: Method#I: Provide preventative & medical care to individuals and families. Method#2: Provide food distribution.to families. Method #3: etc. : 2.Population Served: Descdbe the population served by the proposed program. Include ~e area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. At least ~0 Palo Alto residents who are low income or homeless will receive care. At least 40 Palo Alto families will receive food to supplement hh~ir3. Budget Narrative:_Describe specifically how the requested funding will be used. nize ~nd staff tha Fo~d _Pantry, to ~ fccd cn a m:nthly hssis to at lemst 40 facies. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify _.fianding for t_his program.F~ from th~ City ~f Palo Alto ~’~ Gty oE ~ vie~, ~}~ze cur clinic~ are "l~, m~s it p~ssible f~r u~ to le~_r-a~e tb~se contributions wi~h c~i~ns ~nd private foundations. City f ~ m~kms medical nutrition PA~T IV FORM 1 Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: Senior Adults Legal Assistance Name of Program: Legal Assistance to Elders Address: 160. E, Virginia Street, Suite 260 City: San Jose Zip Code: 95112 Contact: Georgia Bacil, Directing Attorney Phone Number: (408) 295-5991 2002-03 Funding Requested: $ 8,800 Clearly and concisely summarize your request. Use the Space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identi~ the priority area: A First Priodty need, Access to Legal Assistance for Seniors, and these Second Pdodty needs: (1) Public Benefits; (2) Domestic Violence; (3) Seniors and Youth; and (4) Services for Disabled. List Goals & Obiectives: Goal #1: To support Palo Alto elders to live independently, safely, non-institutionalized and with dignity. Objective #1: To provide direct legal assistance to 65 Palo Alto elders (age 60 or older) annually; Objective #2: To make one community education presentation in Palo Alto annually. Methods: Method #1: Provide direct legal services to elders by continuing our expanded level of services through intake sessions in donated space at Avendias Senior Center and/or Stevenson House (our collaborative service partners), and by telephone intake (for the disabled/homebound or for emergencies) or through home visits. Method #2: Provide community education by making a presentation to the senior participants at Avenidas, Stevenson House, or another senior program/site located in Palo Alto. SALA’s program will benefit Palo Alto elders by protecting their rights, ensuring their safety and necessities, promoting their independence and dignity, stabilizing their lives, and assisting them with planning for the future. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. In each program year, SALA will serve a minimum of 65 Palo Alto elders (age 60 or older). No individuals other than Palo Alto residents will be served through his proposal. Services will be provided on a citywide basis and will be targeted to elders throughout Palo Alto that are low income or are "at- dsk" of abuse, exploitation, or institutionalization. SALA’s statistics for Palo Alto residents served in 2001-2002 indicate 82% were very low income (at or below 50% of the median as defined by HUD) and 54% war age 75 or older (placing them at-risk). Sixty nine percent of these clients were female. SALA expects similar demographics for Palo Alto clients in 2003-3004 and in 2004-2005 if the contract is renewed. 3o Budget Narrative: Describe specifically how the requested funding will be used. The $8,800 requested will provide partial support for personnel costs (Salaries, Benefits, Payroll taxes) necessary to maintain the expanded services as proposed. The funding requested represents a 3% COLA in our current grant. No HSRAP funds will be used for overhead. In kind support (a private room at Avenidas and Stevenson House) is estimated at $402. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. In each program year, SALA will leverage additional support totaling at least $23,320 from: Older Americans Act; United Way; Santa Clara County; State Bar Trust Fund; Equal Access Fund; Health Insurance Counseling and Advocacy Program (HICAP); Silicon Valley Campaign for Legal Services; and contributions. In kind support from intake volunteers and pro bono Wills Panel attorneys is estimated at $3,684. Estimated in kind space (donated rooms at Avenidas and Stevenson House) is $402. 24 Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 Agency: Address: ..... Contact: Social Advocates for Youth 1072 S. De Anza Blvd., Ste. A-208 Bea Lol~ez 2002-03 Funding Requested $ 8,000 Name of Program: Safe Place City: San Jose_Zip: 95129 Phone #: (408) 253-3540 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this I~rogram, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. I_dentiN the priority area: Crisis Counselinq for Youth and Safe Places for Youth List Goals & Objectives: Goal#l: To reunify and strengthen families by providing community based cdsis intervention, short term shelter and crisis resolution treatment services for youth who are encountering severe problems at home, are beyond parental control, have run away or are homeless. Objective #1: Objective#2: Objective #3: Objective #4: Objective #5: Objective #6: Objective #7: 1,000 residents will learn of crisis services 25 Safe Place sites will be maintained 50 residents will access crisis line 40 families will receive case consultation 10 youth will receive intervention services 4 youth will reside at Casa SAY 4 youth will be reunited with their families Methods: Method #1 Outreach and school presentations Method #2: Crisis phone and one-on-one counseling Method #3: Shelter, individual, family and group therapy at Casa SAY 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Youth in crisis and their families from throughout Palo Alto regardless of economic status. See numbers served above 3. Budget Narrative: Describe specifically how the requested funding will be used. For staff salaries for the Director and Outreach Worker 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. We receive funding from seven cities, the county and the federal government to provide these outreach services and services at Casa SAY. Our Board conducts a fundraising event called the Rivers of Chocolate and an annual donor solicitation to suppo~ all programs. Request Proposals #147809 Proposal Summary Fiscal Year 2003-04 Agency: YWCA of the Mid-Peninsula 4161 Alma St, Palo Alto, 94306 Contact: Sandra Daniels 2003-04 Funding Request: $11,900.00 Program: Rape Crisis Center (650) 494-0993 x330 Identify the priority: Our program services the Palo Alto reNon through our 24-hour hotline, counseling services, Teen Assault Prevention and Child Assanlt Prevention Programs, Rape Prevention and Education, and self-defense classes. Also through the recruitment and training of our Advocates and Advisory Board. Goals & Objectives: 1. TO reduce the psycholoNca! trauma of sexual assault and provide support services to survivors of sexual assaults and their significant others. 2. To increase awareness of the psychological effects of rape on survivors and reduce the incidence of sexual assault in the community 3.To provide comprehensive crisis intervention and education prevention services. Program Objectives: 1. To serve 1500 identified Palo Alto residents 2. Provide crisis intervention and crisis counseling services to 75 Palo Alto residents 3. To provide sexual assault prevention education to 1400 4. To provide seIf-defense classes to 25 identified Palo Alto residents Program Methods: 1. Provide crisis services that include 24-hour hotline, accompaniments to: hospital, police station, and court to both survivors of sexual assaults and their significant others. 2. Provide counseling services and support groups for both our survivors ,and their significant others. 3. Provide sexual assault prevention education through schools, churches, businesses and other organizations. 4. Provide self-defense classes for women and children of all ages. Population Served: Our service area covers Palo Alto, Mountain View, Sunn3a, ale, Los Altos, Los Altos Hills and Cupertino. We serve all survivors of sexual assault and their significant other regardless of income, racial ethnic, sexual orientation, and social background. 2 Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 Proposal Summary Fiscal Year 20034)4 Agency: Youth Community Service Address: 4000 Middlefield Road, D-3 Palo Alto, CA 94303 Contact: Susie Hodges 2003-04 Funding Requested: $25,000 Name of Program: Community Service & Summer of Service Phone (650) 617-8961 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Indentify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the Pdority Area: The programs in this proposal directly address the needs: Safe places for youth and programs for seniors and youth. The proposal indirectly addresses Food for All. List Goals & objectives: The YCS goals for the youth participants of the Community Service and Leadership and Summer of Service Programs are: (1) to provide a service program to increase self-esteem and interest in school and community; (2) to increase opportunities for cross-cultural interaction; (3) to provide active learning opportunities; (4) to provide students a forum where they address issues of personal importance; (5) to increase participation of youth in the community thereby shaping future adult leaders and alleviating unmet community needs. These goals will be met by offering: 1.) school-based community service clubs at 5 schools in Palo Alto that meet on a weekly basis to address community needs. A total of 150 middle and high school students will be involved. 2.)Summer of Service, a camp serving at least 30 Palo Alto middle school students that will offer youth the chance to learn about and address community and social issues in a safe environment. 2. Population Served: Describe population serve~l by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Specifically, the Community Service and Leadership Program works with Middle and High School Students (150 from Palo Alto) and Summer of Service works with middle school students (30 from P.A.) for a total of 180 unduplicated youth annually. Although there is a fee for Summer of Service, both programs serve youth from all areas of Palo Alto and are open to all regardless of their ability to pay. 3.Budget Narrative: Describe briefly how the requested funding will be used. The $25,000 that YCS requests will be used to fund salaries for YCS staff members and an Americorps volunteer. The YCS Collaborating Partners continue to offer in-kind support including office space, transportation, meeting space, and supplies. 4.) Funding Diversification: summarize how your agency plans to leverage the funding from the City and diversify funding for this program. As mentioned above, YCS receives in-kind financial assistance from its collaborating partners which allows us to maximize funds from other funding sources. Funding from the City of Palo Alto demonstrates a high level of community commitment and support for our programs and helps us make a strong case when secudng funding from other sources (foundation, corporate, individual & family donors, etc.). Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 Agency: Clara-Mateo Alliance, Inc. Address: 795 Willow Rd., Bldg. 323-D PROPOSAL SUMMARY Fiscal Year 2003-04 / Name of Program: Else Segovia Center City: Menlo Park, CA Zip Code: 94025 Contact: Shefali Desai Phone Number: (650) 853-7o7o 2003-04 Funding Requested $ 25,000 [ .. Clearly and concisely summarize your request. Use the space provided on this page only. 1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: The Else Segovia Center provides safety net and support services to low income and homeless women, children and families, at a one-stop day service center. Among the sercices provided, which fall under priority areas of Palo Alto’s Human Relations Commission are: access to health care, access to mental health services, food, support services to acquire and maintain housing, public benefits, a dental mobile van for low income anti homeless people, and case management counseling for homeless people. It accomplishes this by collaborating with over a dozen providers who come on site to serve the clients. List Goals & Obiectives: Goal #1: Provide stability to homeless women and children and those at risk of being homeless. Goal #2: Increase financial resources of homeless families so they can obtain housing and basic needs. Goal #3: etc. Assure access to health and dental services. Objective #1: Each woman will have access to a case manager. Objective #2: Each child will be enrolled in school, pre-school or day care, as appropriate Objective #3: etc. Clients will increase their financial independence Objective #4: Clients’ health needs will be assessed, and basic care provided as needed. Methods: Method #1: From June 36, 2003 -’o4, 80% of all women enrolling in ESC will complete service plan goals. Method #2: From June 30, 2003 -’04, 535 unduplicated clients (45 from Palo Alto) will have enrolled in ESC. Method #3: etc. : From June 30, 2003 -’o4, 80% of children enrolling in ESC will be enrolled in school, pre- school or day care, as appropriate, if not previously enrolled. Method #4: From June 30, 2003 -’04, 500 unduplicated clients will have had the opportunity to receive medical and]or dental care through ESC. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. The population served by this program includes women, children and families who are homeless or at risk of homelessness, from Northern Santa Clara County (including Palo Alto,) and southern San Mateo County. This group has either no income or extremely low income. For each year, it is estimated that 45 unduplicated Palo Alt residents will be served. 3.Budget Narrative: Describe specifically how the requested funding will be used. Requested funding will be used to cover genera] operating expenses, including case management and case management support services for the families using the ESC. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. In addition to Palo Alto Funding, we will apply for funds from the other cities served by ESC, including Menlo Park, Redwood City, Mountain ¥iew and Sunnyvale. Funds are also received from San Marco and Santa Clara Counties, as well as private foundations. Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency:Community Technology Alliance Name of Program: Project SHARE Address:115 East Gish Rd. #222 City: San Jose CA Zip Code: 95112 Contact:Betsy Arroyo Phone Number: (408) 437-9167 2002-03 Funding Requested $15~000 1.Proposal Summary Identif~ the prioriW area: Program funds will be used to give homeless and very low income clients access to job and housing opportunities, and stay connected to health care, mental health services, youth crisis counseling, legal assistance, their children’s schools and child care providers, supportive services to maintain housing, domestic violence support, and as an integral part of other services offered by case managers at partnering service provider agencies serving this community as a social and economic recovery tool for returning to independence. List Goals & Objectives: Goal #1: Connect case managed homeless and at-risk Pale Alto residents to increase self-sufficiency. Goal #2: Increase access to jobs, housing an~t services for eighty clients. Goal #3: Decrease the number of Pale Alto residents living on the streets by providing up-to-date information on available shelter. Goal#4: Increase opportunities for Section 8 participants to find permanent housing. Objective #1 Provide Community VoiceMail to Pale Alto based clients case managed at partnering agencies. One hundred percent will have increased opportunities. Objective #2: Sixty percent of VoiceMail clients will find permanent housing and!or employment Objective #3: Provide information about emergency shelter to 8,000 homeless callers countywide. Objective #4: Provide information about rental units available to Section 8 participants Methods: Method #1 : Maintain the VoiceMail system and provide sixty boxes to parmering agencies that serve Pale Alto based homeless and at-risk clients. Outreach to form new partnerships. Method #2: Train case managers to use the system to best help clients reach their personalized goals. Report to partners monthly on client activity and signs of abuse. Method #3: Sustain the toll-free Shelter Bed Hotline of up-to-date and accurate information about emergency shelter. Method #4: Create the weekly Section 8 Housing Listing in parmership with the Housing Authority. 2. Population Served: Describe the population served by the proposed program. Include the area of Pale Alto served, the number of unduplicated Pale Alto residents served, whether it serves low-income residents and any other relevant information. All components serve low- and no-income residents city and countywide. 3.Budget Narrative: Describe specifically how the requested funding will be used. Funds will be used for direct program expenses -- salary and benefits for the Project Manager and VoiceMail Specialist. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. This application represents only twelve percent of project funding. Project SHARE - Community VoiceMail, the Shelter Bed Hotline and the Section 8 Housing Listing Community Technology Alliance Human Servic,es Resource .Mlocafion Process Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: La Comida de California Address: 450 Bryant Street Name of Program: Hot Meals for the Elderly City: Palo Alto Zip Code: 94301 Contact: Ruth Rosenbaum 2003-04 Funding Requested $35,064 Phone Number: (650) 321-0243 Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. .Identify the priodty area: Meeting the nutritional and socialization needs of the elderly who live locally. List Goals & Obiectives: Goal #1: Provide affordable, nutritious meals for individuals who are 60 years and older, Goal #2: Provide socialization opportunities for elderly who are isolated. Goal #3: Provide education, information and referral services. Objective Objective Objective Objective Methods: #1:Serving a hot, nutritious meal once a day, five days a week. #2:Creating a setting that encourages socialization. #3:Recruiting volunteers from elderly population. #4 Educating participants about their nutritional requirements. Method #1: Utilize.advanced menu planning to provide variety and meet nutritional requirements. Method #2: Maintain well-trained staff and site manager;, meet or exceed County standards. Method #3: Cooperate with Avenidas Senior Center;, refer individuals for services as appropriate. Method #4: Fund program with continued subsidies from: Santa Clara Senior Nutrition Program and City of Palo Alto; donations from local service organizations and private individuals. Method #5: Continue shared administration of Program by active Board of Directors (18 members). Method #6: Utilize County staff to provide educational programs. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo residents served and whether it serves low-income residents. Program serves elderty from all of Palo Alto, many of whom have restricted incomes, Serves 540 unduplicated P.A. residents and 800 total unduplicated individuals. Budget Narrative: Describe specifically how the requested funding will be used. Funding will help pay for purchase and preparation of food for daily lunch served to the elderly, salaries of Site Manager, staff & other budget items. In 2003-04 plan to serve a total of 39,100 meals at 3 sites: La Comida at 450 Bryant Street, Stevenson House, and Cubberley. 4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program, Nutrition Proqram: Federal, State, County funding including Participants’ voluntary contributions $215,070 plus Cityof Palo Alto $35.064 equals Total Budget $~. Human Services Resource Allocation Process (HSRAP) Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: lnnVision/Urban Ministry of Palo Alto Name of Program: Food Safety Net Program Address: PO Box 702 City: Palo Alto Zip Code: 94302 Contact: Don Jensen, Director Phone Number: (650) 853-8672 2002-03 Funding Requested $ 60,000 C!e~r!y =nd conc~se!y su,m~adze you~ ~equesL Use the space provided on this page only. Proposal Summary: Identify the priority area: Hot Meals, Seniors & Homeless; Food for all; Support Services to Maintain Housing; Public Benefits for all Low Income/Homeless List Goals & Obiectives: GOAL: To alleviate hunger and improve the health and well-being of very low-income and homeless people in the Palo Alto area. ¯Objective #1: By June 30, 2004, 85% of the homeless and low-income people served will have at least one health or nutrition need met after accessing the food program; ¯Objective #2: By June 30, 2004, 75% of 200 homeless or low-income people will utilize information a& referral to other providers to meet identified needs. METHODS: 1. To prepare and distribute 2~,000 hot meals to low-income, hungry people in need at five program sites; 2. To distribute ~8,000 bags of .qro~eries to homeless and low-income people each year; 3. To partner with volunt#.er.s.~ S.up#rmarkets~ restaurants, faith communities and other groups to cost- effectively provide nutritious, healthful meals and groceries. 4. To provide information and referral to other programs to meet identified health needs. ¯ The project BENEFITS PALO ALTO RESIDENTS who might otherwise go hungry or experience health problems caused by improper nutrition. The project further UTILIZES VOLUNTEER AND IN-KIND RESOURCES to make the program extremely cost-effective. Numerous volunteers glean food from local businesses, bakeries, restaurants, etc., while local organizations provide donated space for the program. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. The Food Closet served an average of 206 unduplicated clients monthly in 2002 and 143 unduplicated clients were served hot meals monthly in 2002. All Urban Ministry clients are either no-income or very low-income 3.Budget Narrative: Describe specifically how the requested funding will be used. The requested funding will be used to pay staff salaries and benefits for the Food Service Manager, Assistant and Volunteer Coordinator, the staff most directly connected with the Food Safety Net. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Two-thirds of Urban Ministry’s budget comes from individual donors and faith communities. We rely on this Human Services fund.i.£g to show credibility with these funders so they will donate generously. Human Selwices Resource ~Mlocation Process (I-ISRA_P) Request for Proposals #147809 Proposal Summary Fiscal Year 2003-04 Agency: The Support Network for Sabered Women Ad&ess: 1975 West E1 Camino Rea!, Suite 205 City: Mountain View Zip Code: 94040 Contact: Jennifer Nildaus, LM~T Phone Number: (650) 940-7867 2002-03 Funding Requested: $25,000 Clearly and concisely sun~rnm-ize yore- request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this pro~am, the pro~arn goals and objectives, how it benefits Palo Alto residents, and how the pro~am effectively utilizes exdstmg resources through collaborative efforts. tdentif’ the pripritv area: Individual and collective safety. Services to battered women. List Goals & Obiectives: Goal #1:To provide crisis intervention emergency shelter, clinical counseling,.free or low-cost legal services community education to battered women in Palo Alto. Objective #1: Provide 300 crisis intervention units to at least 35 unduplicated Palo Alto residents. Objective #2: Provide at least 50 medium-term bed_nights and 10 short-term bednights to Palo Alto. Objective #3: Provide clinical counseling services to at least 4 Palo Alto battered women. Objective #4: Provide 20 Palo Alto battered women with legal services. Objective #5: Provide community education presentations attended by at least 1,500 Palo Alto residents. Method #t: Support Network’s 24-hour, toll-free (Spanish!English) crisis line. Method #2: Support Network’s confidential shelter and network of motels. Method #3: Support Network’s Clinical Counseling prograr~ utilizing Master’s level interns. Method #4: Support Network’s team oflicensed attorneys, specializing in family law issues. Method #5: Support Network’s Community Education program_ 2. Population Served: The Support Network offers services to battered women and their families throughout Palo Alto. We anticipate serving at least 36 unduplicated clients from Palo Alto in FY 03/04. Although domestic violence 1mows no barriers such as socioeconomic status, we have found that over 90% of our clients are low to very low-income. 3. Budget Narrative: All funds will be used to ensure that our critically needed services are access~le to Palo Alto residents. 4. Funding Diversification: The Support Network has a diversified base of funding, including goverrm~ent contracts (44%), grants from foundations and corporations (19%), as well as strong community support from individual donors (32%}. Our Board of Directors is committed to fundraising, and we are proud to say we have a 100% giving Board. Program fees and miscellaneous incorrie accmmt for the remaining 5% of our income budget. .0RIGI~L Human Services Resource Allocation :Process (HSRAP) ¯ Request for Proposals #147809 PROPOSAL SUMMARY Fiscal Year 2003-04 Agency: Peninsula Center for the Blind and Visually Impaired Address: 2470 El Camino Real, Suite 107 Contact: Sharon H.udson 2002-03 Funding Requested $ t2,340 Name of Program: Rehabilitation Services for Bl ind .and Visually Impaired Residents of Palo AltoCity: Pal o Al to Zip Code: 94306 Phone Number: ( 650)858-0202 ext. 11 Clearly and concisely summarize your request. Use the space provided on this page only.. 1.Proposal Summary: Identify the prio~’ity area 6fneed met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area;.-This proposal identifie~ the following prior-ity needs: Services ~or. the Di sabl ed. List Goals & Obiectives: Goal #I : T~,aesi st cl i ents. i n achi eying their hi ghost potential for .independence. G6al#2: To assist clients ingaining, skills which enable them to remain .in their own. home. Goal #3: etc. Ensure that eightTfi ve percent of the Pal o Al to clients receiving rehabil itation services meet their set goals. ,-, Objective#i: Provide rehabilitation services to 30 sight impaired Pal0 Alto residents. Objective #2: Provide servi ces to ~8 l ow-income Pal o Al to residents. Objective#3: etc. I Twenty_six Pal~ Al~o-~lients receiving reha~iitati~n ~e~’vices-will meet their individual goals. Methods: ~ei"~:i~es shall include assessments with information about and referral to other Method #1: - .Method #2: avail able Community resource~; support groops and individual counseling; training Method#3~ e!c.in orientation and. mobility skills for safe andindependent travel outsi~e the home; daily living skills in cooking,,.heme management, personal management, medication management; and classes in computers, using assistive technology and braille. Also: provide information on community resources that include physical and mental health ~serv.lc#s, ~in hog~serg..ice,~, recrea$ional oppprt..unities and. accessibl.e .med.ia information.2.wopwauon berveu: uescrtue me popu~a[ion serve(] by the proposeq program..inc]uue the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves 16w-income residents and any other relevant information. ..’~. e population served iS the blind and visually i~aired residents - of Palo Alto. We propose..t6’~erve 30 clients...::.Al],"residents of Palo Alto are eligible for servicregardless of age, race, incorre, religiods b~lief~ sexual orientation,if they havea..Visuat i~a3. Budget Narrative: Describe. specifically how the. mqueste~ Dnding will be used. " Requested funds w6uld be used to fund #~ of the program salaries for rehal~ilitation services to Pal o A1 to clients that are provided by rehabi 1 itati on i nst{uctors, counsel ors, volunteer coordinator and t~ran,.sport_.ation cooFdinator. No 6t,her l)rogram exp.enses are being reguested.4.Funding Diversincation: burnmarize now your agency plans to leverame the funding from the C~tv and. diversi~-funding fur this program. ~e plan ~o raise 45% of our pperating funds from our speCial events, " 1~% donations, 21% foundations/grants, 13% fees, and 7% United~&~ay, investment interest, etc. PART IV FORM 1