HomeMy WebLinkAboutStaff Report 7546
City of Palo Alto (ID # 7546)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 1/9/2017
City of Palo Alto Page 1
Summary Title: Amendment to Contract C15157160 with Traffic Data Services
to extend the term
Title: Approval of Amendment Number 1 to Contract Number C15157160
With Traffic Data Services to Extend the Term Until June 30, 2019 for
Provision of On-Call Traffic Data Collection Services
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that Council authorize the City Manager to execute Amendment One
(Attachment A) to Contract C15157160 with Traffic Data Services to extend the term until June
30, 2019 for provision of On-Call Traffic Data Collection Services.
Background
The Planning and Community Environment Department utilizes a traffic data collection
contractor to collect traffic speed and volume data, peak-hour turning movement counts at
intersections, bicycle and pedestrian counts and parking occupancy surveys. This information is
necessary for the Transportation Division to complete Council-priority projects, capital
improvement program projects and Palo Alto 311 service requests, implement traffic signal
timing changes, and monitor the performance of the City’s surface transportation network and
various ongoing transportation programs.
Discussion
In February 2015, Council approved a contract with Traffic Data Services for the provision of on-
call data collection services until June 30, 2016. This contract supports traffic data collection
efforts that cannot be completed by Planning and Community Environment Department or
Public Works Department staff. In order to provide continuity in data collection, Staff is
requesting that the Council approve the attached amendment extending the term of the
existing contract for another three years. No additional funding is required.
Timeline
Traffic counting efforts are ongoing on an as-needed basis. Staff will issue task orders to Traffic
Data Services as required.
City of Palo Alto Page 2
Resource Impact
The current contract amount of $100,000 is sufficient and fully budgeted. The unexpended
balance is currently $65,810. No additional resources are required at this time.
Policy Implications
The City's Comprehensive Plan recommends that traffic safety be among the City's top
priorities. This contract is consistent with the following Comprehensive Plan goals:
T-4: An Efficient Roadway Network for All Users and Goal
T-6: A High Level of Safety for Motorists, Pedestrians, and Bicyclists on Palo Alto Streets.
Environmental Review
Approving this Contract Amendment and the associated expenditure of funds is exempt from
the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15306 in
that it can be seen with certainty that the work expected of the consultant, including collection
of traffic data will not have a significant effect on the environment.
Attachments:
Amendment 1_Contract No C15157160
1 Revision July 20, 2016
AMENDMENT NO. 1 TO CONTRACT NO. C15157160
BETWEEN THE CITY OF PALO ALTO AND
TRAFFIC DATA SERVICE
This Amendment No. 1 to Contract No. C15157160 (“Contract”) is entered into
December 19, 2016, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and TRAFFIC DATA SERVICE, a sole proprietorship, located at 1386 White
Oaks Road, Suite 1, Campbell, California, 95008, Telephone Number: (408) 377-2998
(“CONTRACTOR”).
R E C I T A L S
A. The Contract was entered into between the parties for the provision of
conducting traffic data collection.
B City intends to extend the term to June 30, 2019.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 3 TERM is hereby amended to read as follows:
“TERM. The term of this Agreement is from February 16, 2015 to June 30, 2019 inclusive, subject
to the provisions of Sections Q and V of the General Terms and Conditions.”
SECTION 2. Except as herein modified, all other provisions of the Contract, including
any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives
executed this Agreement on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
TRAFFIC DATA SERVICE
DocuSign Envelope ID: CC15A3FC-6371-481F-A47F-FD9231ECC4BC
Bob Van Boening
Manager
Certificate Of Completion
Envelope Id: CC15A3FC6371481FA47FFD9231ECC4BC Status: Completed
Subject: Please DocuSign: C15157160 Traffic Data Service Amendment No. 1.doc
Source Envelope:
Document Pages: 1 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Christopher Anastole
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 199.33.32.254
Record Tracking
Status: Original
11/23/2016 2:00:16 PM
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Bob Van Boening
tdsbay@cs.com
Manager
Security Level: Email, Account Authentication
(None)Using IP Address: 73.158.6.196
Sent: 11/23/2016 2:05:45 PM
Resent: 11/29/2016 12:42:26 PM
Viewed: 11/28/2016 1:46:20 PM
Signed: 11/29/2016 1:02:29 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Jeffery Heckathorn
Jeffery.Heckathorn@CityofPaloAlto.org
Administrative Associate III
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 11/23/2016 2:05:46 PM
Viewed: 11/30/2016 5:15:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Ruchika Aggarwal
Ruchika.Aggarwal@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Sent: 11/23/2016 2:05:46 PM
Viewed: 11/23/2016 2:10:10 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/29/2016 12:42:26 PM
Certified Delivered Security Checked 11/28/2016 1:46:21 PM
Signing Complete Security Checked 11/29/2016 1:02:29 PM
Completed Security Checked 11/29/2016 1:02:29 PM