HomeMy WebLinkAbout2004-03-15 City Council (11)City of Palo Alto
City Manager’s Report
TO:
FROM:
HONORABLE CITY COUNCIL ~
CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:MARCH 15, 2004 CMR: 183:04
SUBJECT:FINANCE COMMITTEE RECOMMENDATION REGARDING 2003-
04 ADJUSTED BUDGET - SECOND QUARTER (Q2) FINANCIAL
RESULTS, MIDYEAR AMENDMENTS AND CAPITAL
IMPROVEMENT PROGRAM STATUS
RECOMMENDATION
The Finance Committee and staff recommend that the City Council adopt the attached
Budget Amendment Ordinance (BAO) (Attachment 1), which includes:
a.Proposed midyear adjustments to the 2003-04 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt
Selwice Fund, and Capital Improvement Fund (Exhibit A).
b. New or amended 2003-04 CIP Project Descriptions (E.xhibit B).
c. Amendments to the 2003-04 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the 2003-04 Table of Organization (Exhibit D).
COMMITTEE REVIEW AND RECOMMENDATIONS:
The Finance Committee voted unanimously to accept staffs reconamendations.
ATTACHMENTS
Attachment I’CMR 154:04
CMR:183:04 Page 1 of 2
PREPARED BY:
Budget Manager, Administrative Services
DEPARTMENT HEAD APPROVAL:
CARL ~ .....
Director,~dministrative Services
CITY MANAGER APPROVAL: C~MILY
Assistant City Manager
CMR: 183:04 Page 2 of 2
ATTACHMENT 1
City of Pa! Al o
Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:FINA_NCE COMMITTEE
FROM:
DATE:
CITY M:A2qAGER
FEBRUARY 18, 2004
DEPARTMENT: ADMINISTI~.TIVE
SERVICES
CMR:154:04
SUBJECT"2003-04 ADJUSTED BUDGET - SECOND QUARTER (Q2)
FIN?d~TCLA_L RESULTS, MIDYEAR AMENDMENTS AAND CAPITAL
IMPROVEMENT PROGRA3~ STATUS
RECOMMENDATION
Staff recommends that the Finance Con-m-~i~tee recolrmaend to the City Council adoption of
the attached Budget Amendment Ordinance (BAO) (Attactmaent 1), which includes:
a.Proposed midyear adjustments to the 2003-04 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt
Service Fund, and Capital Improvement Fund (Exhibit A).
b. New or anaended 2003-04 CIP Project Descriptions (Exhibit B).
c. Amendments to the 2003-04 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the 2003-04 Table of Organization (Exhibit D).
The 2003-04 midyear Capital Improvement Prod’am Projects Status Report is attached as an
informational item (Attachment 2). A list of continuous projects follows this summary
(Attachment 3). No action is required on these ta,vo items.
Staff also recon~aaends the Finance Committee review and conmaent on the prelimhaaU
financial condition of the City as of December 31, 2003.
BACKGROUND
This report sun~narizes the changes to the 2003-04 Adopted Budget as part of the normal
course of business through December 2003. \\~ere possible, adjustments are held until this
midyear report is brought to Council in an effort to streanaline the BAO process year-round.
This discussion is categorized by fund with a primal7 focus on major changes in’he General
CMR:154:04 Page 1 of 9
Fund. Details of these changes, as well as all fund summaries, are included in Exhibit A.
The midyear CIP project status report (Attachment 2) provides the Finance Committee with
information on the status of the City’s CIP projects as of December 31, 2003.
As recommended by the City Auditor, this report also provides the Finance Committee and
City Council with preliminary insight into the financial condition of the Cit-y through
December 31, 2003. Significant efforts are underway to finalize the activities of the City
within the new SAP general ledger, so it is worth noting the second quarter totals are
unaudited and are subject to change.
DISCUSSION
General Fund
The following is a summary of major revenue and expenditure adjustments as detailed in
Exhibit A.
Because of weak tax revenues in the first half of 2003-04, staff is projecting a $2.8 million
decline in sales, transient occupancy and utility taxes from adopted levels. Increases in
property tax ($0.5 million), documentary transfer tax ($1.3 million) and vehicle license fees
($1.5 million) mostly offset these expected revenue reductions, resulting in a net $0.3 million
net revenue decrease. Although there are signs that the national and state economies are
improving, significant job losses and the lack of hiring locally have caused the Silicon Valley
to lag. Economically sensitive sales and transient occupancy tax revenues continued their
decline into 2003-04 and are the principal causes of the negative adjustments.
Sales tax revenues in the first and second fiscal quarters of 2003-04 were down 12.5 and 0.6
percent, respectively, compared to the same quarters of 2002-03. As indicated in the first
quarterly performance report t9 Council, receipts are lower across all major economic
segments (e.g., autos, electronics, and department stores) as well as across the main
geogaphic areas (e.g., Stanford Mall, Research Park, and Embarcadero Road). In addition to
the economy, increased competition from new malls and the exodus of a key auto dealer
contributed to the drop.
Staff recommends reducing the adopted sales tax revenue projection by $1.9 million (10
percent) to $17.4 million. Given the duration of the economic malaise, sales taxes did not
rebound as originally anticipated. Based on a lower rate of decline in the second fisc!l
quarter (compared to prior quarter declines) and preliminary retail sale information for the
holiday season, staff is hopeful that a ’°bottoming out" in this revenue source is occurririg.
Transient occupancy taxes (TOT) continue to erode in 2003-04. Revenues through
November 2003 were 9.1 percent or $226,000 below that of the same period in 2002.
Average hotel revenue per room per day through November 2002 is running at $i 24
CMR: 154:04 Page 2 of 9
compared to $126 in the prior year period. Occupancy rates year-to-date are hovering around
58 percent, similar to the rates experienced last year. As a result of ongoing weakness in this
sector, staff recommends TOT revenues be reduced to $5.5 million, a $0.75 million reduction
(12 percent).
Property taxes are being adjusted upward at midyear by $0.54 million (4 percent) to $14.1
million. Whereas staff had anticipated a weakening of commercial and residential property
values due to the prolonged economic malaise, Santa Clara’s assessed value has continued to
climb. This is primarily due to stren~h in the residential market due to demand and the low
interest rate environment.
Utility users tax (UUT) revenues are tracking close to projections in the first half of 2003-
04. Staff,. however, is proposing to make a $0.2 million (3 percent) downward adjustment
based on a major user of utilities leaving the City and one-time telephone UUT payments
received in the first half of the year.
Other Taxes and Fines
Documentary transfer tax revenues are performing well in 2003-04. The City has received
a sizeable, one-time transfer tax from the recent lease.transaction for the Stanford Shopping
Center. Stanford University has leased the mall to a private corporation, triggering a transfer
tax payment. Residential sales due to low mortgage rates and a moderation in home price
increases also have contributed to the solid performance in this revenue source. Staff
proposes an increase of $1.3 million for 2003-04.
Motor vehicle license fee (VLF) revenue was budgeted at $0.95 million in the Adopted
Budget due to the expectation that the State would not fulfill its obligations to backfill
revenues to local jurisdictions. With the Governor’s recent promise to reinstate the backfill
and the actual receipt of these payments, staff is adjusting the budget upward by $1.5 million.
The State is not backfilling for a three-month transition period (August - October) during
which VLF fees were being adjusted. It should be noted that the Legislature disagrees with
the Governor’s backfill restoration and this could impact future revenue receipts.
Charges for services revenues are being reduced by $0.25 million (1 percent) due mainly to
a delay in the approval of the current administrative penalty schedule ($91,000) as well as the
implementation of three-hour holiday parking in downtown. False alarm response fees are
also being reduced by one-third ($65,000) mainly due to a 25 percent reduction in the
numbers of false alarms. Much of this decrease can be attributed to the newly implemented
Alarm Permit Program.
Permits and licenses revenues are being reduced by $0.5 million (11 percent) due to a
delayed implementation of the new street cut fee in 2003. On an adjusted budget of $4.2
million, only $1.2 million (29 percent) has been received through December. This revenue
CMR:154:04 Page 3 of 9
category is more cyclical (seasonal) than other revenue sources and staff expects to achieve
the adjusted revenue level by the end of the fisc!l year.
Human Resources Department expenditures are increasing by approximately $135,000
due to a variety of unforeseen issues. These include the hiring of a labor negotiation
contractor ($45,000); recruitment costs for the City Attorney ($25,000) and the Library
Director ($15,000); implementing a program for comprehensive management personnel
training ($20,000); and implementing new grant-funded employee training initiatives
($30,000).
Community Services Department expenditures are being increased by approximately
$45,000, primarily to align projected Art Center class expenditures with offsetting revenue.
Golf Services is also proposing a loan payment transfer of $155,337 to the Equipment
Replacement Fund, fully offset ~vith an operating expense reduction. Lastly, salary and
benefits expense is being reduced by $45,900 due to the removal of the Deputy Director
position from the Table of Organization as well as the vacancy of the Manager Community
Services Facilities position.
Police Department expenditures are increasing by approximately $206,000 primarily due to
one-time, grant-funded spending. The grants include an Office of Traffic Safety grant for
police checkpoints ($10,000), a state grant for CAD/wireless integration ($90,000), and a
Department of Justice grant for bulletproof vests ($14,500). An additional $56,643 (25
percent) is also proposed for additional crossing guards for Terman middle schoo!.
Planning and Community Environment expenditures are increasing by approximately
$47,000 due primarily to expanded efforts to meet a 4-week-turnaround time goal ($30,000).
This expense is fully offset by proposed Municipal Fee Schedule increases.
General Fund Overtime Analysis:
Overtime expense reached 86 percent of budget as of December 31, 2003. Specifically the
Fire and Police Departments are exceeding anticipated spending levels in this area for the
following reasons:
Fire Department (104 percent of budget): The three factors contributing to this
situation include: the Southern California fires from 2003, with $40,000 expense to
be reimbursed; staffing of Station 8 during contract negotiations, with $160,000 in
unfunded expense; seven vacancies resulting in more overtime used. There will be
offset savings in the regular salary budget to fund this additional expense.
Police Department (83 percent of budget): The main factors contributing to higher
overtime spending include absences due to disability leave, staff vacancies, and
newly hired officers assigned to the academy and patrol program. These absences
create additional overtime expense due to mandated minimum staffing levels in
CMR: 154:04 Page 4 of 9
Patrol. Overtime reimbursements of approximately $60,000 are expected from
activities related to Stanford University football games, the IKEA store opening,
sobriety checkpoints duties, and child safety seat training. Offset savings in regular
salaries will fund this additional expense.
With these two departments removed from the analysis, General Fund overtime expense is at
56 perce.nt of budget at midyear.
Enterprise Funds
Major operating fund issues are discussed below. Please refer to the detail fund sunznaries
in Exhibit A for more information on these midyear changes.
Electric Fund (Net reserve increase of $7.8 million)
Revenues (increased $2. ] million) The increase in electric revenues of $2.1M resulted
from the September 2003 Western Capacity Reduction Contract. Under the terms of this
contract the City reduced its Western capacity by 15 MW in return for a payment from
Western.
Expenditz~res (reduced $5.65 million) Approximately $4.75 million of the reduction is
due to a Western credit "Revenue Adjustment Clause." The remaining commodity
expense reduction is attributed to lower electric market prices than forecasted and from
additional NCPA sales transactions within the pool.
Gas Fund (Net reserve reduction of $0.9 million)
Expenditures (increased $0.!) million) The increase in gas commodity costs is due to
higher market prices than those prices used in the original forecast.
Water Fund (Net reserve reduction of $0.2 million)
Expenditz~res (increased $0.2 million) The increase in water commodity costs is due to
higher than expected SFPUC water rates.
Wastewater Collection Fund (Net reserve reduction of $0.56 million)
Revenues (decreased $0.65 million) Reductions in small conm~ercial water consumption
due to the soft economy and conservation efforts are resulting in reduced revenue
projections for this fund.
~apita! Improvement Pro~am
Adjustments to the City’s 2003-04 Capital Plan are noted in Exhibit A, with specific project
adjustments described in Exhibit B. All of the CIP changes fall into two basic categories:
projects requiring additional appropriations, and other miscellaneous adjustments such as
reducing project appropriations.
CMR: 154:04 Page 5 of 9
¯Cubberley & Children’s Theatre Stage Floor Replacement--CIP AC-04010: Additional
funding needed to address dry rot discovered during construction. (Capital Fund; $7,205
Infrastructure Reserve funding)
¯Animal Shelter Expansion--CIP PE-04014: Additional funding needed for design
phase; to be reimbursed by City of Sunnyvale. (Capital Fund; $50,000 IR funding)
¯Street Maintenance--CIP PE-86070: Additional funding to recognize a State of
California Traffic Congestion Relief Program grant. (Street Improvement Fund; $234,690
State grant funding)
¯Fire Portable Radio Replacement--CIP PD-04010: Additional funding to recognize a
Department of Homeland Security grant. (Capital Fund; $115,584 Federal grant funding)
¯Acquisition of New Computers--CIP TE-99010: Additional funding to acquire fourteen
ruggedized laptops in support of enterprise fund engineering projects. (Enterprise Funds;
$86,500)
¯Downtown Urban Design Improvements--CIP PE-96008: Return unused funding to the
Budget Stabilization Reserve (BSR). ($104,708 returned to Budget Stabilization
Reserve)
¯Public Buildings StructuralRepair--CIP PE-85008: Return unused funding to the BSR
on completed project. ($416,981 returned to BSR)
Other Funds
SpecialRevenue Funds: Three changes are proposed for the City’s Special Revenue Funds:
the receipt of a Law Enforcement Services grant to cover Police Department training and
equipment expense ($100,000); an appropriation within the Below Market Rate (BMR) Fund
to cover transaction expense related to BMR unit purchases or sales ($86,977); and a loan
within the Housing In-Lieu Fund to the developer of the Opportunity Center Housing project
for construction costs ($750,000). This last item was originally approved.by Ordinance #4780
on March 3, 2003; however the funding was returned to reserves at the end of 2002-03 due to
inactivit-y.
External Services Fund: Overall Fund activities are on target for 2003-04. Revenue is lower
than expected as a result of fewer new contracts. Although new contracts were established
with the cities of Emeryville and Saratoga, other anticipated contracts have not yet been
established at the midyear point. This is partly due to less funding for information
technology in other cities. There are prospects for additional contracts in the second half of
2004 which may result in new contracts being established. If the prior two years are any
indication, year-end revenues are projected to fully cover expenses, including nearly $78,000
in General Fund allocated charges.
Business Improvement District (BID): The Council approved the establishment of the
Downtown BID on January 12, 2004 (CMR: 114:04) along with the assessment of related
fees on February 2, 2004 (CMR: 132:04). This report includes the appropriation of funds to
allow for the processing of authorized expenditures from collected fees on BID-related
CMR: 154:04 Page 6 of 9
activities though June 30, 2004. A separate special revenue fund was established on behalf of
the BID to isolate its activities from those of the City.
Amendments to the 2003-04 Adopted Municipal Fee Schedule
Staff is proposing to amend the 2003-04 Municipal Fee Schedule (Exhibit C) to include one
new fee and five existing fee adjustments.
These changes have little revenue impact on the General Fund in 2003-04, due mainly to the
60-day delay in implementing development-related fee changes. Future year annual revenue
increases are expected to approach $50,000 due to these changes. The new fee is a
Telecon~nunication Application Fee for use of City property. This fee will cover the
administrative costs associated with processing applications from wireless service providers
who want to establish transmission sites on City property. The fee adjustments affect the
permit charges for corrosive/combustible tank vehicle operations within the City limits, along
with changes to electrical, mechanical and plumbing permitting fees.
Table of Organization Chan~es
There are eight proposed adjustments to the Table of Organization (Exhibit D); however,
only ~o of these in the Community Services Department (CSD) are new. The other six in the
enterprise funds were approved during the 2003-05 budget process, but were inadvertently
not reflected properly within the Table of Organization.
The two proposed changes in CSD include a reclassification of a 1.0 FTE Staff Secretary to
the ne~v Library Director’s Administrative Assistant and the elimination of the Deputy
Director position. The latter change will result in annual savings of approximately $137,000.
The six enterprise fund changes align the Table of Organization with already approved
adjustments for 2003-04. These include reclassifying 1.0 FTE Water Transmission Specialist-
Lead to a Water System Operator II; 3.0 FTE Instrumentation Electrician to Electrician; 2.0
FTE Senior Instrumentation Electrician to Electrician-Lead.
2003-04 Midyear Capital Improvement Pro~am Pro_iects Status Report:
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Progn’am (CIP) projects as of December 31, 2003. In the attached
matrix (Attachment 2), al! City departments have submitted information on their projects and
convnented on any issues that might cause a change in the scope or timing of the projects.
Information in this report is intended to keep Council abreast ofprogess on all CIP projects
that were open at the beginning of the 2003-04 fiscal year and on those projects, which were
added or completed during the current year.
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have multi-year
CMR: 154:04 Page 7 of 9
budgets and/or complex implementation schedules with identifiable phases). The projects
status portion of the matrix identifies the phase the project was in as of December 31, 2003.
Information on phases is intended to give Council a perspective on how much profess was
made on a project. Three distinct phases are utilized, as follows:
Pre-Design
Design
Construction
¯Preparation of a feasibility study
¯Development of a master plan
¯Definition of a project scope
¯Preparation of an Environmental Impact Report
¯Hiring a design consultant
¯Completion of project design
¯Soliciting bids or proposals
¯Acquisition of major equipment
¯Installation
¯Implementation of a project.
The comment section of the matrix provides Council with information clarifying the status of
certain projects.
In the attached matrix, projects are listed by department for the General Fund and by fund for
the Enterprise and Internal Service Funds. The matrix also includes information on the total
or accumulated budget for projects, the remaining budget as of the beginning of the fiscal
year, the fiscal year expenditures through December 2003, including commitments
(encumbrances), and the remaining balance in the project budget as of midyear. The
encumbrances for the utility fund projects are not included.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, ha~;e no definitive beginning or end dates and receive ongoing funding to reflect
the continuing replacement cycles or commitments. During the first half of 2003-04,
progress was made on all of the "continuous" projects (Attachment 3).
RESOURCE IMPACT
Adoption of the. attached ordinance will allow for adjustments to the fiscal year 2003-04
budget, along with amendments to the Table of Organization, the Municipal Fee Schedule
and five General Fund CIP projects. With the approval of this ordinance, the projected
ending balance of the General Fund BSR is $18.6 million, a decrease of $0.2 million. The
General Fund Infrastructure Reserve is projected to end with a balance of $27.8 million, a
reduction of $0.5 million. The projected ending Rate Stabilization Reserve total for all
Enterprise funds increases by $6.1 million mainly due to reduced commodity expense in the
Electric Fund.
CMR: 154:04 Page 8 of 9
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL ASSESSMENT
This is not a project for purposes of the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment 1:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Attachment 2:
Attachment 3:
Budget Amendment Ordinance with the following exhibits:
Fund Summaries and detail changes to the General Fund, Enterprise
Funds, Special Revenue Funds, Internal Service Funds, Debt Service
Fund and Capital Improvement Funds
CIP Project Descriptions
Amendments to the 2003-04 Adopted Municipal Fee Schedule
Amendments to the 2003-04 Table of Organization
2003-04 Midyear Capital Improvement Projects Status
List of Continuous Capital Projects
PREPARED BY:
CHARLES PERL
Budget Manager
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
CARL YEATS /
Director, AdminisCcrative Services
EM~-~’-Y HARRISON ~""
Assistant City Manager
CMR: 154:04 Page 9 of 9
Attachment I
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING
THE BUDGET FOR THE FISCAL YEAR 2003-04 TO ADJUST BUDGETED
REVENUES AND EXPENDITURES IN ACCORDANCE WITH THE
RECOMMENDATIONS IN THE MIDYEAR REPORT
SECTION I. The City Council of the City of Palo Alto does
hereby ordain as follows:
A. Pursuant to the provisions of Section 12 of Article III
of the Charter of the City of Palo Alto, the Council on
June 16, 2003 did adopt a budget for fiscal year 2003-04;
and
B. After reviewing the current budgeted revenues and
expenditures for fiscal year 2003-04, adjustments to the
budget are recommended to more accurately reflect year-end
projections; and
C. Various staffing adjustments require an amendment to the
Table of Organization including the removal of 1.0 FTE
Deputy Director from the Community Services Department, the
reclassification of 1.0 FTE Staff Secretary to an
Administrative Assistant in the new Library Department, the
reclassification of 3.0 FTE Instrumentation Electrician to
Electrician, the reclassification of 2.0 FTE Senior
Instrumentation Electrician to Electrician Lead, and the
reclassification of !.0 FTE Water Transmission Specialist
to Water System Operator II; and
D. The 2003-04 Adopted Municipal Fee Schedule needs to be
amended to increase certain fees and to implement other
miscellaneous changes; and
E.City Council authorization is needed to amend the 2003-
04 budget as hereinafter set forth.
SECTION 2. The General Fund Budget Stabilization Reserve is
hereby decreased by the sum of One Hundred Eighty One Thousand
Dollars ($181,000), as described in Exhibit ~A," which is
incorporated herein by this reference. As a result of this
change, the Budget Stabilization Reserve will decrease from
$!8,734,000 to $18,553,000.
SECTION 3. The General Fund Infrastructure Reserve is
hereby decreased by the sum of Four Hundred Eighty Nine Thousand
Dollars ($489,000), as described in Exhibit "A." As a result of
this change, the Infrastructure Reserve wil! decrease from
$28,308,000 to $27,819,000.
Page 1 of 4
SECTION 4. The Supply Rate Stabilization Reserve in the
Electric Fund is hereby increased by the sum of Seven Million,
Eight Hundred Sixty Four Thousand Dollars ($7,864,000) as
described in Exhibit A.
SECTION 5. The Distribution Rate Stabilization Reserve in
the Electric Fund is hereby decreased by the sum of Ninety Eight
Thousand Dollars ($98,000) as described in Exi~ibit A.
SECTION 6. The Supply Rate Stabilization Reserve in the
Gas Fund is hereby decreased by the sum of Nine Hundred Ninety
One Thousand Dollars ($991,000) as described in Exhibit A.
SECTION 7. The Distribution Rate Stabilization Reserve in
the Gas Fund is hereby increased by the sum of Ninety One
Thousand Dollars ($91,000) as described in Exhibit A.
SECTION 8. The.Rate Stabilization Reserve in the Wastewater
Collection Fund is hereby decreased by the sum of Five Hundred
Fifty Nine Thousand Dollars ($559,000) as described in Exhibit
A.
SECTION 9. The Rate Stabilization Reserve in the Water Fund
is hereby decreased by the sum of Two Hundred Thirty Four
Thousand Dollars ($234,000) as described in Exhibit A.
SECTION i0. Funds in the amount of One Hundred Fifty-Five
Thousand, Three Hundred Thirty Seven Dollars ($155,337) are
hereby transferred from the Community Services Golf Services
Functional Area to the Vehicle Replacement Fund to repay a
portion of an outstanding inter-fund loan for the acquisition of
golf course equipment.
SECTION i!. The sum of One Hundred Thousand Dollars
($I00,000) is herebz appropriated to the Law Enforcement
Services subfund in the Federal and State Grants Specia! Revenue
Fund to recognize receipt of COPS grant funding to cover
training and equipment costs.
SECTION 12. The sum of Eighty Thousand Dollars ($80,000) is
hereby appropriated to non-salary expense in the Downtown
Business Improvement District (BID) Fund to recognize receipt of
Downtown BID Assessment Fees to cover BID-related costs.
SECTION 13. The sum of $86,977 is appropriated to non-
salary expenses in the Below Market Rate Fund to acquire and
preserve units in the BKR program. This transaction will reduce
the balance in the Be!ow Market Rate Fund Reserve to $87,723.
The Below Market Rate Fund Reserve is hereby reduced by the sum
of Eighty Six Thousand Nine Hundred Seventy-Seven Dollars
($86,977) to reflect increased expenditures in the Below Market
Rate Fund.
Page 2 of 4
SECTION 14. The sum of $750,000 is appropriated to non-
salary expenses in the Housing In-Lieu Fund to provide a
developmental loan for the Opportunity Center Housing Project.
This transaction will reduce the balance in Housing In-Lieu Fund
Reserve to $4,740,241. The Housing In-Lieu Reserve is hereby
reduced by the sum of Seven Hundred Fifty Thousand Dollars
($750,000) to reflect increased expenditures in the Housing In-
Lieu Fund.
SECTION 15. A transfer from the Traffic Mitigation Fund to
the General fund is hereby reduced in the amount of Fifty
Thousand Dollars ($50,000) from $200,000 to $150,000 to align
revenues with budgeted expenditures.
SECTION 16. The City Council hereby authorizes the
adjustments indicated to the various funds as shown in Exhibit
A.These changes will impact reserves as indicated in Exhibit
A.
SECTION 17. The City Council hereby authorizes the
adjustments indicated to various Capital Improvement Projects as
show~ in Exhibit B. These changes will impact the General Fund
Budget Stabilization Reserve and the Infrastructure Reserve and
are incorporated with other changes in Exhibit A.
SECTION 18. The Municipal Fee Schedule is hereby amended to
reflect the changes shown in Exhibit C, which is attached hereto
and incorporated herein by reference. These changes will impact
the General Fund Budget Stabilization Reserve and are
incorporated with other changes in Exhibit A.
SECTION 19. The Table of Organization is hereby amended to
reflect the changes shown in Exhibit D, which is attached hereto
and incorporated herein by reference. These changes will impact
Reserves and are incorporated with other changes in Exhibit A.
SECTION 20. The scope of Capital Improvement Projects (CIP)
PE040!4, Animal Shelter Expansion and Renovation and PF01002,
Civic Center Infrastructure Improvements is hereby changed as
shown in Exhibit B.
SECTION 21. As specified in Section 2.28.080(a) of the Palo
Alto Municipa! Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 22. The Council of the City of Palo Alto hereby
finds that this midyear adjustment is not a project under the
Calif6rnia Environmenta! Quality Act and, therefore, no
environmenta! impact assessment is necessary. However, projects
described in this ordinance will be assessed individually as
appropriate.
Page 3 of 4
SECTION 23. As provided in Section 2.04.375 of the Palo
Alto Municipal Code, this ordinance shall become effective upon
adoption; provided that all new Planning Department fees, more
specifically described in Exhibit ~C," shall become effective
sixty (60) days from the date of adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
Asst. City Attorney City Manager
Director of Administrative
Services
Page 4 of 4
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR FINANCIAL REPORT
GENERAL FUND
(in thousands of dollars)
Revenues & Other Sources
Sales Tax 19,335 19,335
Property Tax 13,556 13,556
Transient Occupancy Tax 6,300 6,300
Utility Users Tax 7,498 7,498
Other Taxes and Fines 6,724 6,724
Charges for Services 17,678 17,678
Permits & Licenses 4,721 4,721
Return on Investment 3,600 3,600
Rental Income 11,658 11,658
From Other Agencies 102 102
Charges To Other Funds 8,816 8,816
Other Revenues 1,692 1,692
(1,935)
544
(751)
(198)
2,721
(253)
(548)
139
1,685 (7)
(288)
(94)
489
107
:3,136
967
1,063
279
1,775
.... 25,586
19,054
2,484
10,279
24,006 206
11,634
6,341 (187)i
113,489 248
14~962 39
128,451 287
!2,842)(180)
(5,557)(489)
(8,399)(669)
81,129
52,730 (669)
8,014
5,190
2,404
3,631
5,068
7,375
1,227
1,729
5,771
73
3,859
Total Revenues 101,680 101,680
Operating Transfers-In 14,476 14,476
Encumbrances and Reappropriation 4,278
From Infrastructure Reserve 5,068 5,068
Total Sources of Funds 121,224 125,502
Expenditures & Other Uses
City Attorney
City Auditor
City Clerk
City Council
City Manager
Administrative Services
Community Services
Fire
Human Resources
Planning and Community Environment
Police
Public Works
Non-Departmental
Total Expenditures
Operating Transfers-Out
2,3O4 3,136
766 967
1,010 1,063
279 279
1,637 1,775
6,47§6,885
24,946 25,541
18,917 19,052
2,263 2,349
8,946 10,232
23,609 23,800
11,348 11,634
6,459 6,528
108,963 113,241
11,747 14,923
7,085
; 52,281
25
-23
45 1,636
2 2
135 28
47 96
43
28
1,8811 7,5451 52,670!
5,399
Total Uses of Funds 120,710 128,164
Net Surplus (Deficit)514 (2,662)
Adjust intra-fund reserve transfer (5,068)(5,068)
Net To (From) Reserves (4,554)(7,730)1
Beginning Reserves 54,834 61,129
Projected Ending Reserves 50,280 53,399
46%
37%
43%
5O%
54%
42%
29%
48%
5O%
3O%
44%
51%
45%
49%
* Excludes encumbrances, reappropriation and infrastructure reserve
45%
728 1,251 64%
97 361 47%
28 406 41%
12 129 51%
57 886 53%
269 4,172 65%
2,544 12,036 63%
453 9,626 53%
167 1,054 50%
1,152 4,177 53%
775 11,075 50%
1,263 4,549 50%
2,948 46%
55%
36%
General Fund Summaries - 1
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
’in thousands of dollars)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Contract Services
Supplies and Materials
Facility and Equipment Purchases
2,114
2,114
41,895 56%
3,292 48%
5,075 27%
50,262 50%
(5,750)99 13,191 33%
74,408 74,408
6,793 6,793 6i793
16,586 16,586 8~700
15,928 i 5;928
97,787 113,715 115,829
45,970 45,975
9,686 9,686 9,686
4,146 7,132 7,292
684 802
133 141 141
General Expenses 1,411
Rent and Leases 3,351
Allocated Charges 6,793
Debt Se.rvice 5,657
Subtotal ....77,831
1,501
3,356 3,356
6,861 6~798
5,657
81,111 75,458
7,994
805
25,149
161 2,560 9,030
257 648
85 9
59
10
7
Equity Transfer 7,994 7,994
Operating Transfers Out 805 805
Capital Improvement Program ***12,501 25,149
Total Uses 99,131 115,059
Net To (From) Reserves (1,344){1,344)
Beginning Reserves 118,232 136,671
Project~ E~ding R~erves 116,888 135,327
(63)2
(5,652)2,903 9,862
5,940 61%
3,O94 201%
1,188 261%
5 70%
727 52%
1,686 51%
3,031 45%
1,977 35%
30,838 58%
109,406 (5,652)
6,423 7,766
136;671
143,094 7,766
4,005 50%
395 49%
O%
2,903 9,862 35,238 ....44%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 2
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
GAS FUND
(in thousands of dollars)
ACTUALS :(six months ended12-31-03). .. .
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Sources of Funds
27,385
768
2,875
Uses of Funds
Utility Pumhases
Treatment Plant Chgs
Refuse Collections Svcs
Salades & Benefits
Contract Services
Supplies and Materials
Facility and Equipment Purchases
31,028
27,385
768
2,875
4,776
35,804i
16,673 16,673
General Expenses
Rent and Leases
~,llocated Charges
Debt Service
"~ubtotal ....
3,068 3,068
944 1,397
147 148
55 55
444 444
229 229
2,923 2,966
951 951
25,434 25,932
Equity Transfer 2,705 2,705
Operating Transfers Out 2,626 2,626
!Capital Improvement Program ***5,724 10,002
;Total Uses ........36;489 41;265
Net To (From) Reserves (5,461)(5,461)
Beginning Reserves 21,734 22,556Projected Ending Reserves 16,273 17,095
768
2,875
4;776
35,804
:
951
..... 26,832
2;705
(91)
-I
9001
(6,361)(900
22,556
16;195 ....(900)
11,608 42%
479 62%
415 14%
12,502 40%
991 43 5,023 29%
2,265 74%
19 2,119 1,638 270%
92 196 194%
130 4 7 256%
2 50 12%
"-1 114 50%
1,372 48%
290 30%
149 2,260 10,954 50%
1,356 50%
493 19%
149 2,260 12,802 ....36%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program ar,e spread across all "Uses of Funds" categories
Fund Summaries - 3
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
(in thousands of dollars)
666
7i948
21,425
(650)
{65o)
Sources of Funds
Net Sales 12,920 12,920
Ilnterest Income 541 541
Other Income 666 666
Reapprop/Encumbrances 7,948
Total Sources 14,127 22,075
6,109
1,253
182
59
15
3i5
134
1,270
.... 129
(91)
6,587 54°/,
257 48°/,
IUses of Funds
Utility Purchases
Treatment Plant Chgs 6,109 6,109
Refuse Collections Svcs
Salaries & Benefits 1,253 1,253
Contract Services 116 182
Supplies and Materials 59 59
Facility and Equipment Purchases 14 15
General Expenses 315 315
Rent and Leases 134 134
Allocated Charges 1,346 1,361
Debt Service 129 129
Subtotal 9,475
Equity Transfer
Operating Transfers Out 135
Capital Improvement Program ***5,086
Total Uses ....14,696 (91)
Net To (From) Reserves (569)
Be~innin£] Reserves 4,399
Projected Ending Reserves 3,830
6,844 51 o/,
9,557 9,466
i-~
135
12,952 12,952
22,644 22~553
(569)(1,128)(559)
4,540
3,971 3,412 (559)
3,055 50%
1,072 86%
50 3,568 561 2295%
50 122 290%
9 239 1 1687%
16 12 9%
1 62 47%
554 44%
47 36%
59 3,875 5,486 100%
133 99%
0%
59 3,875 5,620 42%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvemenl~ Program are spread across all "Uses of Funds" categories
Fund Summaries - 4
Exhibit A
CiTY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
WATER FUND
(in thousands of dollars)
Sources of Funds
Net Sales 20,981 20,981
Interest Income 766 766
Other Income 505 505
!Reapprop/Encumbrances 11,863
Total Sources :22,252 34,115
!Uses of Funds
LJfility Purchases 7,125 7,125
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 3,079 3,079
3ontract Services 326 385
Supplies and Materials 227 229
FacUlty and Equipment Purchases 54 54
General Expense 429 491
Rents and Leases 1,341 1,341
(six months ended 12-31-03)
Allocated Charges 2,163 2,229
Debt Service 778 778
Subtotal ....15,522 15,711
Equity Transfer 2,301 2,301
Operating Transfers Out 510 510
Capital Improvement Program ***7,018 18,692
Total U~s 25,351 37,214
12,492 60%
399 52%
74 15%
"12,965 58%
20,981
766
.... 505
11;863
34;115 -
325
3,079
385
54
49i
1 ;341
3,798 53%
2,037
135 4,092 848
41 132 214
4 3
4O 108
1 669
1,047
¯ 237
176 4,270 I 8,961
1,153
445
176 4,270 10,559
510
37,~t8 234
(3,333)(234)
12,281
8;948 (234)
66%
1317%
169%
13%
3O%
5O%
47%
3O%
85%
5O%
87%
40%
Net To (From) Reserves (3,099)(3,099)
Beginning Reserves 12,109 12,281
Projected Ending Reserves 9,010 9,182
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 5
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
REFUSE FUND
(in thousands of dollars)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits
Contract Services
Supplies and Materials
Facility and Equipment Purchases
General Expenses
Rents and Leases
Allocated Charges
Debt Service
Subtotal
Equity Transfer
Operating Transfers Out
18,672
796
3,826
18,672 18,672
796 796
3,826 3,826
2,527 2,527
25,821 ’
8,356
3,564
350
59
2,838
(3)
23,294 25,821
8,356 8,356
2,991 2,991
2,996 3,566
301 350
27 59
2,838 2,838
4,303 4,303
3,430 3,430
398 3981
26,291 26,291 -
ACTUALS (six months ended 12.31.4Z3)
Capital Improvement Program ***
Total Uses 26,487 29,014
NetTo (From) Reserves (3,193)(3,193)
,Beg nn ng Reserves 13,979 8,799
Projected Ending Reserves 10,786 5,606
11,717 63o/,
348 44°/,
91 2%
--12,156 52~
398
25,640
447 447 447
400 2,276 2,276
29,014
(3,193)
8,799
5,606
145 1,100
6 38
4
7
4,178 50~
1,318 44%
1,198 69~
99 41%
6%
1,343 47%
2,145 50%
1,180 34%
317 80%
151 1,146 11,778 50%
277 62%
151 1,146 12,055 46%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 6
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
(in thousands of dollars)
ACTUALS ;(sixmonths ended12-31-03)
Sources of Funds
Net Sales 2,124 2,124
Interest Income 38 38
Other Income 849 849
Reapprop/Encumbrances 202
,Total Sources 3,011 3,213
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs -
Salaries and Benefits 839
Contract Services 235 309
Supplies and Materials 70 77
Facility and Equipment Purchases 14 14
General Expenses 103 106
Rents and Leases 6 6
Allocated Charges 503 503
Debt Service 948 948
3,213
839, 839
1,166
106
4
1,276
55%
279%
O%
42%
6,
503
948
¯ 2
86
37
5
2
429 51%
194 91%
14 70%
-0%
73 74%
1 46%
259 52%
329 35%
51%Subtotal 2,718 2,802 i 2,802
=Equity Transfer -
Operating Transfers Out 41 41
Capital Improvement Program ***177 295 295
Total Uses 2,936 3,138 3,138
Net To (From)Reserves 75 75 75
Beginning Reserves 449 743 743
iProjected Ending Reserves 524 818 818
130
130
71%
1,300
29
1;329 47%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 7
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
(in thousands of dollars)
(six months ended12-31-03)
Sources of Funds
Net Sales 16,214
Interest Income 549
Other Income 579
Reapprop/Encumbrances
Total Sources .......17,342
549 :549
579
3,055 3,055
20,397 20~397
7,541
246
40
7;827
47%
45%
7%
45%
Uses of Funds
Utility Purchases - ......
Treatment Plant Chgs ............
Refuse Collections Svcs
Salaries and Benefits 6,823 6,823 6,823
Contract Services 1,688 2,438
Supplies and Materials 1,114 1,211
Facility and Equipment Purchases 41 41
General Expenses 95 95
Rents and Leases 31 31 31
Allocated Charges 3,350 3,350
770 1,277
"10 328
3
2
3,207
1,249
412
7
104
8
1,828
47%
135%
62%
17%
113%
31%
55%
Debt Service 818 818 818
Subtotal 13,960 14,807 14,807
Equity Transfer -~
Operating Transfers Out 120 120 120
Capital Improvement Program ***3,030 5,238 5,238
Total Uses 17,110 20,165 20,165
Net To (From) Reserves 232 232 232
Projected Ending Reserves 8,019 8,014 8,014
-257 31%
780 1,609 7,071 64%
60 50%
780 1,609 7,131 .......47%
Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 8
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
EXTERNAL SERVICES FUND
(in thousands of dollars)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Us, es of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs-
Salaries and Benefits
Contract Services
Supplies and Materials
839
839
665
36
13
23 23
862 862
665
51 23
Facility and Equipment Purcha
General Expenses
Rents and Leases
Allocated Charges
Debt Service
Subtotal
7
79
800
Equity Transfer
Operating Transfers Out 20
823 823
20
51 23
Capital Improvement Program
Total Uses ......... .........820
Net To (From) Reserves
Beginning Reserves
Projected Ending Reserves
290 35~
290 35~
353 53%
45 202%
1 8%
4 54%
40 5O%
443 63%
19
8
27
10 50%
51 i 23 453 63%
** Excludes encumbrances and reappropriation
Fund Summaries-9
Exhibit B
2003-04 CIP Mid-Year Adjustments
Downtown Urban Design Improvements PE-96008 (104,708)General Fund
Public B uildings Structural Repairs PE-85008 (416,981)
Acquisition of New Computers TE-99010 86,500 86,500
FloorEUbberleYReplacement & Children’s Theatre Stage AC-04010 7,205
Street Maintenance PE-86070 234,690 234,690
Animal Shelter Expansion PE-04014 50,000 InfrastructureReserve
Fire Portable Radio Replacement ’ PD-04010 115,584 115,584 FEMA Grant
SAP Reconciliation Adjustment 32,270
Total I 436’~741
Return unused budget to General Fund BSR
BSR
General Fund Return unused budget to General Fund BSR
BSR
Utilities Fund [Increase project budget to acquire fourteen
Administration/]ruggedized laptops in support of engineering
Refuse Fund projects in the Utilities Department ($84,000)
and one new desktop computer at Par "kinz Lot R
in the Refuse fund ($2,500) ~
Infrastructure Increase project budget due to unexpected
Reserve discovery of dr3’ rot at the Children’s Theatre
State Grant Increase project budget to reflect the receipt
State of California Traffic Congestion Relief
l Program grant
Increase for design phase
]Increase project budget to reflect receipt of
grant from FEMA!Department of Homeland
Security
Infrastructure Transition to SAP required a balancing
Reserve adjustment in movinz new projects to system.
Page 1
Exhibit B
Cubberley and Children’s Theatre Stage Floor
Replacement (AC-04010)
New --Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project consists of removing the existing main stage, forestage and orchestra pit flooring, and installing new hard-
wood throughout the Cubberley Theatre. The flooring material would also be stained and finished to provide a black,
non-glare surface.
At the Children’s Theatre there will be replacement of the stage and shop floor with fir, a soft wood which allows for the
use of stage screws. Existing floor would be removed and a new floor installed.
PROJECT JUSTIFICATION
The Cubberley Theatre’s original 1970 fir/oak floor is full of cracks and cannot be refinished because of the thinness of
the floor. As a result, long thin pieces of flooring are coming up and creating a safety hazard for users. Approximately
200 community groups, which generate over $250,000 in rental revenue, use the theatre each year.
The Children’s Theatre floor has not been replaced since 1979. There was a "temporary repair" in 1982 due to flooding
which buc "kled the stage floor.
The average life of a stage floor is 8-10 years because of the weakening that happens as flats are held up by stage screws
and use of trap doors. Our stage is above a basement, which is approximately 10 feet below the stage. This is a major
safety issue.
PROJECT STATUS
This is a new project that is scheduled to be completed by the 4th quarter of FY 2003-04.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003 -04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$108,705
COMPONENTS
Cubberley Theatre - $50,000/
Children’s Theatre - $51,500; 2003-04 Mid-year request to increase the budget
due to an unexpected discovery of dry rot at the Children’s Theatre (7,205).
Sources of Funding: General Fund and Infrastructure Reserve
2003-04 Budget City qf Palo Alto 1
lP
Cubberley and Children’s Theatre Stage Floor Replacement (AC-04010)
continued
IMPACT AND SUPPORT ANALYSIS
Environmental:
* Design Elements:
¯Operating:
¯Telecommunications:
None
None
Cubberley - $3,000-$5,000 for refinishing the floor every two or three years.
None
COMPREHENSIVE PLAN
This project furthers Policies C-9 and C-24 and Pro~am C-19 of the Comprehensive Plan.
Managing Department: Community Services
2 City qfPalo Aho 2003-04 Bttdget
Exhibit B
Fire Portable Radio Replacement (PD-04010)
New -- General Services - Communications
PROJECT DESCRIPTION
This project will replace the entire fleet of portable radios in the Fire Department and increase the number of portable
radios from one radio per apparatus, to one for each f-n-st responder. Included in this project is the purchase of 45 por-
table radios, spare batteries, and vehicle and single unit chargers.
PROJECT JUSTIFICATION
Having reliable and effective portable radio communications equipment is vital to ensuring the safety of fire personnel.
In the present deteriorated condition, the existing portable radios could break while in operation, interfering with emer-
gency communications.
The Fire Department is currently using Motorola portable radios that are more than 10 years old. The current radio
model is no longer in production and was phased out in public safety a number of years ago. In addition to being in a
deteriorated condition, they are costly and labor intensive to maintain. The manufacturer discontinued maintenance
support on the radio equipment several years ago and the portable equipment must now be maintained in-house using
spare parts that can only be acquired from broken radios or from other suppliers.
The proposed radio (Motorola MTS2000) is a mid-range cost portable radio, public safety grade, and is widely used by
fire agencies; it is also the radio used by other fire departments in Santa Clara County. Like their law enforcement
counterparts, the Fire Service standard has moved towards issuing a portable radio to each firefighter on the line, the
need for this came to the forefront with the World Trade Center disaster, when fire personnel who did not have portable
radios were unable to communicate during an emergency. The Police Department transitioned to issuing a portable
radio for each police officer approximately 10 years ago.
This is a new project in FY 2003-04.
PROJECT STATUS
00.~-04 Budget City qf Palo Alto 3
Fire Portable Radio Replacement (PD-04010)
continued
ClP
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003-04
2004-05
2005-06
2006-07
2007-08
Sources of Funding:
AMOUNT
$245,584
COMPONENTS
45 Portable radios, 20 spare batteries, 24 vehicle chargers, including installation
of 32 single unit chargers ($130,000). 2003-04 Mid-year increase project bud-
get to reflect receipt of grant from FEMA!Department of Homeland Security
($115,584).
General Fund with the following reimbursements: Stanford ($20,800); FEMA/Department of
Homeland Security grant ($115,584)
IMPACT AND SUPPORT ANALYSIS
*Environmental:
*Desig-n Elements:
¯Operating:
*Telecommunications:
Thisis nota pr~ectunder CEQA.
None
Maintenance ofradiosincluded in the Police Departmentbudget.
None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or programs directly related to this project.
Mana~ng Department: Police
4 Cio’ qfPalo Alto 2003-04 Budget
Exhibit B
Animal Shelter Expansion and Renovation (PE-04014)
New -- Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project will provide a 2,000 square foot expansion of the Animal Shelter to increase administrative space, cat
rooms, veterinary receiving/treatment area, spay/neuter clinic, storage areas and add a small animal room. A new sep-
arate 2,500 square foot dog kennel building will also be added. In addition, the HVAC system will be renovated or
replaced, electrical service panels will be upgraded and ADA requirements will be met. If necessary, the structure will
be seismically evaluated and structural work done. Other renovations include flooring, painting, and roofing.
In FY 2003/04 the City was granted $1.4M by the Department of Energy (DOE) for Photovoltaic installations on public
buildings with matching funds provided by the City Utility Department PV Partners program. The Animal Shelter
project was selected as a candidate project and will include solar energy components as part of the renovation and
expansion funded by the DOE grant including $50,000 in FY 2003/04 for design and $356,600 in FY 2004/05 for con-
struction of the solar components.
PROJECT JUSTIFICATION
Since 1993, the City has provided animal control services to the cities of Mountain View, Los Altos, and Los Altos
Hills. Pending the finalization of an agreement with the City of Sunnyvale, Palo Alto would provide sheltering and
associated services beginning in 2005. In order to provide services to Sunnyvale and because Palo Alto has reached its
capacity for housing and kenneling animals, an expansion of the facility is needed. The partner cities will meet their
share of these capital improvements resulting in Palo Alto’s share being approximately $480,000.
The Animal Shelter currently has funding in CIP 10306-Animal Services Protective Holding Kennels in the amount of
$160,000 in FY 2002-03. This project provides for additional kennels to create adequate space and a safe environment
for animals, staff and visitors, as well as complying with State law. CIP 10500-Animal Placement Center Mechanical
and Electrical Renovation identifies $193,000 in FY 2004-05 as part of the Infrastructure Management Plan (IMP) to
upgrade and/or replace the facility’s antiquated systems. Additionally, other renovations totaling approximately
$150,000 are in the IMP. The CIP projects and other IMP renovations and their funding will be closed and all the work
done as part of this expansion and renovation project.
PROJECT STATUS
Design started in FY 2003/04 and will be complete in early 2005 with construction beginning in spring 2005.
2003-04 Budget Cir., qi’Pafo Alto 5
Animal Shelter Expansion and Renovation (PE-04014)
continued
IP
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003 -04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$415,000
$1,460,000
COMPONENTS
Design (2003-04 Appropriation $365,000 plus $50,000 2003-04 Mid-year
request)
Construction
Sources of Funding: General Fund and Infrastructure Reserve with the follo~ving reimbursements: Cities of
Sunnyvale~tn View/Los Altos/LA Hills ($269,000)
IMPACT AND SUPPORT ANALYSIS
*Environmental:
¯Design Elements:
*Operating:
Telecommunications:
An environmental analysis will be required.
This project will be subject to review by the ARB and the PTC.
These improvements will reduce the cost of structural and systems maintenance activities
performed by Public Works/Facilities Management.
None
COMPREHENSIVE PLAN
This project furthers Policy C-24 and Program C-19 of the Comprehensive Plan.
Managing Department: Public Works
6 CiO, qfPalo Aho 2003-04 Budget
Exhibit B
Street Maintenance (PE-86070)
Continuing --Infrastructure: Streets and Sidewalks
(FORMERLY PROJECT #18670)
PROJECT DESCRIPTION
This project provides for annual resurfacing and reconstruction of various city streets. The list of streets will be priori-
tized to coordinate with Utilities Department undergrounding projects to the extent feasible.
PROJECT JUSTIFICATION
The Pavement Maintenance Management System (PMMS) has identified streets whose condition requires resurfacing.
This program systematically schedules the highest priority repairs. By providing a systemized method of bi-annually
rating streets for improvements and a yearly maintenance program, the City addresses the need to provide a functioning
street system while reducing the maintenance backlog.
PROJECT STATUS
This is a yearly project with design in Fall/Winter and construction in Summer.
Future Financial Requirements
FISCAL YEAR AMOUNT COMPONENTS
2003-04 $2,186,283
2004-05
2005-06
2006-07
2007-08
$1,870,000
$1,945,000
$1,945,000
$1,945,000
2003-04 Adopted Budget ($1,951,593). 2003-04 Mid-year request to reflect
the receipt of State of California Traffic Congestion Relief Program grant
($234,690).
Sources of Funding: General Fund and Infrastructure Reserve with the following reimbursements: Infrastructure
Reserve ($800,000); Gas Tax Fund ($1,070,000); Developer Impact Fees ($47,638); and State of CA Traffic Conges-
tion Relief Program grant $234,690)
2003-04 Budget City of Palo Alto 7
Street Maintenance (PE-86070)
continued
iP
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
Categorically exempt from CEQA under SeCtion 15301.
All reasonable efforts will be made to match existing pavement color and texture.
Public Works/Operations-will reduce street maintenance.
None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or pro~ams directly related to this project.
Managing Department: Public Works
8 City qfPalo Alto 2003-04 Buzlget
Exhibit B
Civic Center Infrastructure Improvements (PF01002)
Continuing -- Infrastructure: Buildings and Facilities
(FORMERLY PROJECT #10102)
PROJECT DESCRIPTION
This project provides for the upgrade of building systems within the Civic Center per the Infrastructure Plan. The scope
of the improvements include elevator upgrades, electrical systems upgrades, generator replacement, mechanical sys-
tems upgrades, as well as building exterior sealing and painting. The study/preliminary design phase is completed.
The elevator upgrade will be completed as Phase I of the construction, with the design and bidding phases being com-
pleted in FY 2003-2004, and the construction phase in 2004-2005. Existing project funds will be used for the construc-
tion phase of the elevator upgrade.
Design work for the remainder of the project will be completed in calendar year 2004. Additional funding will be
required for this second phase of work. A funding source will be identified once the final scope and cost is determined.
Consultant services will include study, design, and construction phase support.
PROJECT JUSTIFICATION
The Civic Center is 32 years old and houses City offices, the Police Station, and three levels of parking. Major electrical
and mechanical systems, including elevators, are approaching the end of their useful lives and are in need of replace-
ment in order to maintain uninterrupted service. Preventative maintenance of building exteriors including window leak
inspections, recaulking, and sealing will prevent damage and more costly repairs later.
PROJECT STATUS
This project is in the design phase with an estimated completion date of December 2004.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003-04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$1,120,000
TBD
TBD
COMPONENTS
Sources of Funding: General Fund and Infrastructure Reserve
2004-05 Budget Cir., of Palo A#o 9
Civic Center Infrastructure Improvements (PF01002)
continued
¢IP
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
Categorically exempt from CEQA under Section 15301.
ARB review will be required for exterior improvements.
This project will reduce the cost of structural and systems maintenance in future years.
None
COMPREHENSIVE PLAN
This project furthers Policy C-24 and Pro~am C-19 of the Comprehensive Plan.
Managing Department: Public Works
10 Cir.’ q/’Palo Alto 2004-05 Bttdget
Exhibit B
Acquisition of New Computers (TE-99010)
Continuing -- Technology
(FORMERLY PROJECT #82200)
PROJECT DESCRIPTION
This project funds in FY 2003-04 the acquisition of 2 Ruggedized Laptop computers and 1 Desktop computer for the
Utilities Department.
PROJECT JUSTIFICATION
The 2 new Ruggedized Laptop computers will be used by two new positions in Water-Gas-Wastewater operations.
The Desktop computer will be utilized by a new position in Utilities Administration.
PROJECT STATUS
These are all new computer purchases that will occur in FY 2003-04.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
PY Actuals
Actuals As Of
Date
2003-04
2004-05
2005-06
20O6-07
2007-08
Sources of Funding:
AMOUNT
$300,000
$0
$106,500
$75,000
$75,000
$75,000
$75,000
COMPONENTS
2003-04 Acquisition of new computers $20,000. 2003-04 Mid-year request
from Utilities Department for fourteen ruggedized laptops in support of engi-
neering operations ($84,000) and one new desktop computer request for Parking
Lot R from the Refuse Fund ($2,500).
Technology Fund with the following reimbursements: General Fund ($5,450); Electric Fund
($2,550); Gas Fund ($40,000); Water Fund ($28,000); Wastewater Collection Fund ($28,000); and Refuse Fund
($2,500)
2003-04 Budget Cit3., qf Palo Alto ] l
Acquisition of New Computers (TE-99010)
continued
lP
IMPACT AND SUPPORT ANALYSIS
*Environmental:Categorically exempt from CEQA
*Design Elements:None
¯Operating:None
¯Telecommunications:None
COMPREHENSIVE PLAN
This project furthers Programs T-10 and T-12 of the Comprehensive Plan.
Managing Department: Administrative Services Department
12 Cio, c.![’Palo Alto 2003-04 Budget
0
Exhibit D
2001-02 2002-03 2002-03 2003-04 2003-04 2003-04
Actual Adopted Adjusted Adopted BAO Adjusted
Budget Budget Budget Budget Changes Budget
GENERAL FUND
Community Services Department
Administrative Assistant (a) : .....
Administrator Special Events
Building Serviceperson
Building Serviceperson-Lead
Coordinator, Child Care
Coordinator, Library Circulation
Coordinator, Library Pro~ams
Coordinator, Recreation Pro~arns (19)
1.00 1.00 1.00 1.00 1.00
4.00 4.00 4.00 4.00 4.00
2.00 2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00
4.00 4.00 4.00 3.00 3.00
Deputy Director, Commtmity Services (b).1.00 1,00
Director, Arts and Culture
Director, Community Services
Director, Human Services
Director, Libraries
Director, Parks and Golf Course
Director, Recreation and Open Space
Executive Assistant
Facilities Assistant
Golf Course Equipment Mechanic
Golf Course Maintenance Person (18)
Inspector, Field Services
Librarian (15) (16) (50)
Library Assistant
Library Associate (14) (15)
Library Specialist (13) (16)
Management Assistant
Manager, Arts
Manager, Community Services Facilities
Manager, Main Library Services
Office Specialist * (43)
Park Maintenance Person (17)
Park Planner, Architect (38)
Park Ranger
Parks and Open Space Assistant
Parks Crew-Lead
Producer Arts/Science Programs
Progam Assistant * (38)
Project Manager (38)
Senior Librarian (50)
Senior Ranger
Sprinkler System Repairer
Staff Secretary (a)
Superintendent, Golf Course
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
0.50 0.50
2.00 2.00
7.00 7.00
2.00 2.00
8.75 8.75
4.00 4.00
3.00 3.00
6.50 6.50
1.00 1.00
2.00 2.00
1.00 1.00
1.00 1.00
7.75 7.75
12.50 12.50
1.00 1.00
5.00 5.00
0.75 0.75
2.00 2.00
10.50 10.50
7.00 7.00
1.00 1.00
11.00 11.00
2.00 1.00
5.00 5.00
5.00 5.00
1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00"1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
!.00 1.00 1.00
1.00 1.00 1.00
0.50 0.50 0.50
2.00 2.00 2.00
7.00 6.00 6.00
2.00 2.00 2.00
8.75 6.00 .6.00
4.00 4.00 4.00
3.00 4.00 4.00
6.50 7.75 7.75
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 1.00 1.00
8.00 7.00 7.00
12.50 11.00 11.00
1.00 0.00 0.00
5.00 5.00 "5.00
0.75 0.75 0.75
2.00 2.00 2.00
10.50 10.50 10.50
6.75 5.75 5.75
1.00 0.00 0.00
11.00 10.75 10.75
1.00 1.00 1.00
5.00 5.00 5.00
5.00 5.00 -1.00 4.00
1.00 1.00 1.00
Page i of 2
Exhibit D
2001-02 2002-03 2002-03 2003-04 2003-04 2003-04
Actual Adopted Adjusted Adopted BAO Adjusted
Budget Budget Budget Budget Changes Budget
GENERAL FUND
Community Services Department- continued
Superintendent, Open Space and Sciences
Superintendent, Par’ks
Superintendent, Recreation
Supervisor, Golf Course
Supervisor, Junior Museum
Supervisor, Librarian
Supervisor, Open Space
Supervisor, Par’ks
Supervisor, Recreation Pro~am
Theater Specialist
Volunteer Coordinator
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
4.00 4.00 4.00 4.00
0.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
6.00 6.00 6.00 6.00
1.00 1.00 1.00 1.00
0.75 0.75 0.75 0.75
Total Community Services 153,00:
(a) Reclassification of 1.0 FTE Staff Secretary to 1.0 Administrative Assistant in new Li.brary Department
(b) Removal of 1.0 Deputy Director of Community Services due to promotion of Deputy Director to Director
1.00
1.00
1.00
1.00
1.00
4.00
1.00
2.00
6.00
1.00
0.75
Page 2 of 2
Exhibit D
UTILITIES DEPARTMENT
2001-02 2002-03 2003-04 2003-04 2003-04
Actual Adjusted Adopted BAO Adjusted
Budget Budget Budget Changes Budget
Administration, Electric, Gas, Wastewater Collection and Water
Marketing Engineer
Meter Reader
Meter Reader-Lead
Office Specialist
Program Assistant
Project Engineer
Project Manager
Public Relations Specialist
Resource Planner
Senior Electric Project Engineer
Senior Field Services Representative
Senior Market Analyst
Senior Project Engineer
Senior Resource Originator
Senior Resource Planner
Senior Technologist
Senior Water System Operator
Staff Secretary
Storekeeper
Supervisor Electric Systems
Supervisor Shop and Field WGW
Supervisor, Meter Readers & Field Services
Supervisor, Utility Construction
Supervisor, Wastewater, Gas, Water
Tree Maintenance Person
Truck Driver
Utilities Accounting Technician
Utilities Credit/Collection Specialist
Utilities Engineering Estimator
Utilities Field Service Representative
Utilities Installer/Repairer
Utilities Installerl/Repairer Assistant
Utilities Installerl/Repairer-Lead
Utilities Key Account Representative
Utilities Locator
Utilities Rate Analyst
Utilities System Operator
Water Meter/Cross Connection Technician
Water System Operator II (23)
Water Transmission Specialist (23)
Water Transmission Specialist-Lead
Water Transmission Supervisor
1.00
6.00
1.00
2.00
0.00
6.00
0.00
1.00
4.00
5.00
1.00
3.00
4.00
1.00
4.00
0.00
0.00
8.50
0.00
6.00
1.00
0.00
2.00
4.00
0.00
1.00
1.00
1.00
6.00
8.00
14.00
2.00
6.00
3.00
3.00
1.00
5.00
2.00
0.00
2.00
1.00
0.00
1.00 1.00 1.00
6.00 5.00 5.00
1.00 1.00 1.00
2.00 2.00 2.00
1.50 4.00 4.00
6.00 6.00 6.00
0.00 0.75 0.75
1.00 0.00 0.00
4.00 4.00 4.00
5.00 5.00 5.00
1.00 1.00 1.00
3.00 2.00 2.00
4.00 4.00 4.00
1.00 1.00 1.00
4.00 4.00 4.00
0.00 1.00 1.00
0.00 1.00 1.00
8.00 6.00 6.00
0.00 1.00 1.00
6.00 6.00 6.00
1.00 1.00 1.00
0.00 1.00 1.00
2.00 2.00 2.00
4.00 4.00 4.00
0.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
6.00 6.00 6.00
8.00 8.00 8.00
14.00 14.00 14.00
1.00 1.00 1.00
6.00 6.00 6.00
3.00 3.00 3.00
3.00 3.00 3.00
1.00 1.00 1.00
5.00 5.00 5.00
2.00 2.00 2.00
0.00 2.00 1.00 3.00
2.00 1.00 -1.00 0.00
1.00 0.00 0.00
1.00 1.00 1.00
Total Utilities 230.50 228.50 233.75 0.00 233.75
Page 1 of 3
Exhibit D
2001-02 2002-03 2003-04 2003-04 2003-04
Actual Adjusted Adopted BAO Adjusted
Budget Budget Budget Changes Budget
Wastewater Treatment Fund
Assistant Manager, WQCP 1.00
Associate Engineer 3.00
Buyer 1.00 1.00
Chemist 3.00 3.0r)
0.00 0.00
Electrician-Lead (24)0.00
Engineer 1.00
Engineering Technician III 2.00
Environmental Specialist 1.00
Industrial Waste InSpector 0.10
Industrial Waste Investigator 2.00
Instrumentation Electrician (25)2.90
Laboratory Technician, WQCP 2.00
Maintenance Mechanic, WQCP 8.00
Manager, Environmental Compliance 1.00
Manager, Environmental Control Progam 2.00
Manager, Laboratory Services 1.00
Manager, WQC Plant 1.00
Office Specialist 1.00
Program Assistant 1.00
Programmer Analyst 1.00
Senior Chemist 1.00
Senior Engineer 1.00
SeniorInstmmentation Electrician (24) ~~-1.00
Senior Mechanic, Water Quality Control 1.00
Senior Operator, Water Quality Control 5.00
Staff Secretary 2.00
Storekeeper 2.00
Supervisor, Water Quality Control Operations 5.00
Water Quality Control Plant Operator II 15.00
1.00 1.00
3.00 3.00
1.00
3.00
0:00
0.00 0.00
1.00 1.00
2.00 2.O0
i .00 1.00
0.10 0.10
2.00 2.00
2.90 2,90
2.O0 2.00
8.00 8.00
1.00 1.00
2.00 2.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 !.00
1.00 1.00
5.00 5.00
2.00 2.00
2.00 2.00
5.00 5.00
15.00 15.00
-2.90
’1.00
i .00
3.00
1.00
3.00
2.90 2.90
1.00 1.00
1.00
2.00
1.00
0.10
2.00
0.00
2.00
8.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
i .00
o.oo
1.00
5.00
2.00
2.00
5.00
15.00
[Total Wastewater Treatment Fund 68.00 68.00 68.00 0.00 68.00[
Page 2 of 3
Exhibit D
2001-02 2002-03 2003-04 2003-04 2003-04
Actual Adjusted Adopted BAO Adjusted
Budget Budget Budget Changes Budget
Storm Drainage Fund
Assistant Director Public Works 0.15 0.15 0.15 0.15
Assistant Engineer 0.25 0.25 0.25 0.25
Cement Finisher 1.00 1.00 1.00 1.00
Electrician (25)i 0.00 0.00 0.00 0.10 0.10
EleCtrician:Lead (24)0.00 0.00 0.00 1.00 1.00
Engineer
Engineering Technician III
Equipment Operator
Heavy Equipment Operator
Heavy Equipment Operator-Lead
Industrial Waste Inspector
1.10 1.10 1.10
0.40 0.40 0.40
0.45 0.45 0.45
1.10 !.10 1.10
0.95 0.95 0.95
0.90 0.90 0.90
I~trumentation Electrician (25)0.10
Manager, Maintenance Operations ’0.50 0.50
Senior Engineer 1.00 1.00
Senior InStrumentation Electrician (24)1’00 1.00
Superintendent Public Works Operations
Supervisor Inspection!Surveying, PW
Surveying Assistant
Surveyor, Public Works
Traffic Control Maintenance I
Truck Driver
0.10 0.10
0.10 0.10
0.10 0.10
0.10 0.10
0.30 0.30
0.15 0.15
0.10 )0.i0 -0.10 ;
0.50
1.00
1.00 -i.00
0.10
0.10
0.10
0.10
0.30
0.15
1.10
0.40
0.45
1.10
0.95
0.90
0.00
0.50
1.00
0.00
0.10
0.10
0.10
0.10
0.30
0.15
ITotal Storm Drainage Fund 9.75 9.75 9.75 0.00 9.75[
(23) Reclassification of Water Transmission Specialist Lead to Water System Operator II.
(24) Reclassification of Sr. Instrumentation Electrician to Electrician-Lead.
(25) Reclassification of Instrumentation Electrician to Electrician.
Page 3 of 3
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
As of December 31, 2003
rE-01006
rE-01008
TE-01012
TE-02025
Enterprise Backup
Solution (10106)
:Systems
Management
(10108)
IT Disaster
Recovery Plan
(10112)
Cable Television
Broadcasting
Equipment (10225)
TE-95016
TE-O0010
TE-00021
Permit
Information
Tracking System
(19516)
Telephone System
Replacement
(82201)
New Phone
System (10021)
$70,000
Minor
Minor
Minor
Multi-Year
Multi-Year
Multi-Year
$320,000
5330,000
S50,000
$890,000
$650,000
$180,000
$70,000
s0
$330,000i
$34,837
$201,868
5650,000
$174,745
S0
S37,180
S0
S0
$93,513
$0
$0
$70,000
($37,180)
S330,000
$34,837
$108,355
$650,000
74,745
Design
Design
Design
Construction
Construction
Desi~ma
Design
Jun 04
Dec 04
Jun 05
Jun 05
Jun 04
lun 06
Iun 06
solutions.
2003-04 year-end budget
adjustment request will be
made for S80,000.
IEvaluating strategic
approaches to disaster
recovery.
Continuing equipment
improvements for the cable
booth.
Code enforcement is being
implemented. Various
other departments still need
to be addressed. This
funding is also for the
Accela automation software
license. As the permit
tracking needs to be
assessed for replacement by
SAP functionality, the
software licensing and
funding for such may need
to be extended further.
Continuing evaluation of
developing technology. A
test site has been installed
at 1003 Elwell Court. Also
researching an Open
System IP PBX.
Page 1 of 13
Attachment 2
ADMIN!STRATIVE SERVICES DEPARTMENT- Continued
TE-02012
TE-02013
Desktop
Automation
(10212)
Institutional
Network (I-Net)
(10213)
Multi-Year $80 000 $79,317 $0 $79,317 Design Jun 04
Multi-Year S 1,000,000 $1,000,000 $0 $I,000,000 Construction Jun 06
Currently evaluating
desktop automation
software for web upda~
In preparation to connect
the l-Net the City made fi
optic connections to nine
sites: Fire Stations 1-5,
Cubberley, Mitchell Park
Lucie Stem and the Main
Library/Art Center campuses.
After a delay in 2003,
Comcast is nearing
com fletion of the Z-Net. Once
corn fleted, the
lm 91ementation phase of I-Net
will be initiated in the firs
half of 2004. The im )terr
atlon phase requires the
mrchase of additional I-!’;
equipment.
TE-02014 eGov - Web Multi-Year 5400,000 S354,166
Infrastructure and
Application (102141
TE-02015 Citywide GIS Data Multi-Year $1,027,162 $666,233
Infrastructure and
Applications
(10215)
$0 5354.166 Pre-desig-n Inn 06
5121,246 S544,987 Construction !Jtm 04
Currently laying the
foundation for eGov with
ERP and some other related
projects.
Will improve the capabiin
of the City’s Geogxaphic
Information System (GIS)
Included are the improve-
ment2 and additions to dm
and GIS applications to
isupport Public safety.
TE-02016 Enterprise Resource Multi-Year $5,018,476 $2,113,194 51.895,715 $217,479 Construction Mar 04
Planning ( 10216)
There will be a mid-year
adjustment to the budget
involving transfers from other
related Cl]?s which will be
presented to Council in Fe
03.
TI~-99010 Acquisition of New Multi-Year $170 000 S63,325 513,917 549,408 Construction Jun 04 Fulfilled current fiscal yea
Computers (82200)requests for new computer
eqmpment.
Page 2 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
As of December 31, 2003
MINORPRO~ECTS~
OS-99005
PG-01013
AC-02024
AC-03005
Cubbefley Athletic
Field Irrigation
(19905)
El Camino Median
Landscape (I0113)
Children’s Theatre
Light & Sound
Systems Upgrade
(10224)
Lucie Stem
Community Theatre
Stage Floor
Replacement
(10305)
AC-04010 Cubberley &
Children’s Theatre
Stage Floor
PG-04010 Athletic Field
Artificial Turf &
Lighting Projects
MULTI-YEARPR~ECTS ~
PG-94014 Park Irrigation and
Backflow
Improvements
(19414)
Library Automation
Service (19418)
LI-94018
PG-98001
PG-98003
OS-98012
AC-99010
School Siie
Irrigation ( 19801 )
Mitchell Park
Facilities (19803)
Arastradero
Preserve Gateway
(19812)
Community Theater
Renovation ( 19910)
Minor
Minor
Minor
Minor
Minor
Minor
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
S30,000
$1,527,000
S210,000
$45,000
$108,705
S155,000
$1,708,000i
$1,286,751
$816,000
$2,382,644
$339,800
$891,000
$14,427
$1,433,620
S208,756i
$45,000
S108,705
$155,000
$4,989
$702,310
$294,171
S1,090,759
$232,069
$58,734
$I
$194,974
$208,756
,542,168
$103,705
S0
s0
$334,032
$11,930
$219,961
$9,009
$56,026
$14,426
$1,238,646
s0
$2,832
$5,000
$155,000
$4,989
$368,278
$282,241
$870,798
$223,060
$2,708
Complete
Construction ;Mar 04
Construction JunO4
Construction Jun 04
Construction Jun 04
Design Dec 05
Construction Dec 04
Ongoing Dec 04
Design Sep 04
Design Dec 04
Ongoing Mar 05
Complete
IPhase 1 median landscaping.
Embarcadero to Park Blvd.
Stanford project at Mayfield
site. Greet Park master plan
changes.
Point of connection work as
needed.
Contract for purchase of
~ublic PC management
system under review by City
Attorney. Selection of new
integrated library software
system in progress with
installation scheduled to begin
in Jul 04.
Jordan Middle School
Phase 2 - pathways, picnic
areas and arbors.
Design completed. Permits
have been obtained.
Construction will begin Feb
04.
Page 3 of 13
Attachment 2
COMMUNITY SERVICES DEPARTMENT - Continued
As of December 31, 2003
OS-00001
OS-00002
OS-00003
Park Trails (10001 Multi-Year $1,009,000 $457,365 $57,102 $400,263 Ongoing Mar 05
Open Space Lakes Multi-Year
& Ponds
Maintenance
(10002)
Bayland Parking
and Site
Improvements
(10003)
S150,000 $40,000 $14,750 $25,250 Ongoing Feb 04
Multi -Year 51,037,000 5785,940 $518,097 $267,843 Ongoing Sep 04
Ire
complete. Phase 2 work
the implementation of the
Asastradero Preserve Trail
Master Plan in pro~ess.
Sailing Station and Byxbe,
Park Hilt parking lots
completed. Site and deslg
for the Evans Nature Cent~
parking lot are under revue
PG-00009 Medians, Islands
and Planters
Renovation Projects
(10009)
Multi-Year S624,000 S590,601 $6,965 $583,636 Design Final design on landsca 9m
all medians and island on San
Antonio Road. Embarcad~
medians out to bid Jun 04.
PG-O0010 Park Facilities
Improvements
(10010)
Multi-Year $2,828,450 S 1,580,630 $43,669 S 1,536,961 Desi~ma New playgrounds at three
parks in design phase with an
estimated completion date
Mar 04. B~ylands Athletic
Center electricals desi gnd
Ifor completion Apr 04.
CA-01014 Community
Services Facilities
Lighting
Enhancements
(1Ol 14)
Multi-Year $424,000 $390,383 5161,426~$228,957 Construction Apr04 Main Library and Art Cent ,
Lucie Stem Parking Lot ar
Golf Course Parking Lot.
PG-02018 Palo Alto SOFA Multi-Year $236,000 S221,011 S760 $220,251 Design Sep 04 Interim park construction.
Park (10218)
Page 4 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
i
As of December 31, 2003
FD-98021
FD-03002
Emergency
Notification
System (19821)
Apparatus Floor
Lockers for Fire
Stations
#1,3,4,5,7 & 8
( 10302)
Minor
Minor
$172,000
$40,000
$57,781
$40,000
$0
$0
$57,781
$40,000
Complete
Ongoing May 04
Station Alerting System
fully operational.
Materials to be ordered Mar
~.a~. Installation estimated
to be completed by May 04.
Page 5 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of December 31, 2003
VR-00001 MSC Fuel Storage Minor
Tank Replacement
(81101)
VR-O1002 MSC Equipment Minor
Washing Facility
Upg-rade (81102)
VR-01000 MSC Equipment Minor
Maintenance
Facility Mezzanine
Storage Area
(81100)
VR-01001 MSC Fuel Storage Minor
Tank/Svc Island
Replacement
(10022, 10023,
19521)
VR-03001 New Vehicles Minor
iMULTI~yEAR PRO~EC~S :
VR-92006
VR-95005
VR-01003
VR-01004
VR-04010
VR-04011
Fuel Tank
:Storage/Upgrade
(1920518 11 06)
Wireless Vehicle
Management
System (81 !05)
Golf Course
Equipment
Replacement
(81103)
New Vehicles
(81104)
Multi-Year
$225,000
$300,000
$85,000
$775,000
$108,000
$100,000
$255,703
$64,972
S707,547
$108,000
$52,712
$40,953
$0 $100,000 Design
5;0 $255,703 Design
$12,260 Design
5;666,594 Design
S0 S108,000 Pre-design
Sep 04 Design complete. Permitting
process delayed the project.
1(~! for construction by Feb
Sep 04 [Design 50% complete. Major
changes are required as
original plan for washwater
treatment is not feasible. Bid
,for construction by Mar 04.
Jun 04 Design 50% complete.
Permittinz process delayed th~
project and required major
ladditions to scope. Re-desizn
~will be completed by Feb 04.
Sep 04 Design complete. Permitting
Iprocess delayed the pmject.
IBid for construction by Feb
04.
Jun 04
Multi-Year
Muhi-Year
Multi-Year
CNG Vehicle Multi-Year
Maintenance
Facility Upgrades
Compressed Multi-Year
Natural Gas
Refueling Station
Relocation
$341,000
$245,000
$145,000
S208,000
$85,000
$50,000
$100,062
$33,277
5;4,152
$46,462
$85,000
$50,000
$15,849
5;893
$500
$15,743
$0 $100,062
$17,428
S3.259
$45,962
S69,257
$0 $50,000
TBD
Construction Jun 04
Complete
Design Jun 04
Pre-design Jun 05
Pre-design Jun 05
Project on hold until MSC
Fuel Storage and MSC Wash
iFacitity are bid for
construction. Will purchase
fixed components by Dec 03.
Stationary infrastructure in
place. Vehicle outfitting is
ongoing.
Al! vehicles have been
delivered, however, one did
not fit the intended
application. Vehicle will need
to be re-ordered.
Page 6 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF)
PLANNING DEPARTMENT
As of December 31, 2003
M]NORI~PRO~ECTS~
~L-95024 Bikeway System
Improvement (SIF)
(19524)
=L-O1016 Sheridan SidewaLks
/10116)
~L-02005 El Camino Real/
Ventura Avenue
Traffic Signal
’, 10205)
~L-O2006 Traffic Signal San
Antonio,rrlwy 101
(10206)
L-02023 Master Schematic
Design ( 10223 )
L-04010 Bicycle Boulevards
Implementation
Project
Minor
Minor
Minor
Minor
Minor
Minor
$51,200
$31,000
S61,000
$280,800
$288,000
$50,000
$46,964
$31,000
$61,000
$280,800
$10,360!
$50,000
$7,467
$0
$0
$0
$0
$39,497
$31,000
$61,000
$280,800
$10,3601
$50,000
Design
Closed
Design
Design
Pre-design
Pre-design
Dec 05
Dec 05
Dec 04
Apr04
Sep 04
Louis/Charleston median
island was modified to
provide improved bike a~ ~s
across intersection.
Additional projects will
implemented including
tmprovemefits along Part
Blvd.
No activity for more than
years. Project will be cle
in SAP in FY 034)4.
Caltrans is the lead agent y for
this project. Caltrans
indicated that they will ft
the project in FY 04-05.
Caltrans is the lead agency~or
this project. City’s share for
this project is estimated to be
$280,800. City has exect
cooperative a~eement w:
Caltrans who will im ~len
this project.
Draft Plan was corn ~leteC
endorsed by the Planning and
Transportation Commission in
Mar 03. A study sesszon with
the City Council will be l-
in early 2004. Caltrans
District 4 has applied for grant
funds to install improvem
at Stanford Avenue and E
Camino Real consistent ,~ th
the 6-lane option in the D
Plan.
No activity to date. Desig
will begin in early 2004.
Page 7 of 13
Attachment 2
PLANNING DEPARTMENT- Continued
As of December 31, 2003
PL-95023 El Camino Real Multi-Year $212,750
Intersection
Improvements (SIT
(19523)
PL-98013 School Commute Multi-Year 5300,000
Safety
Improvements (SIT
(19813)
i PL-00026 Local and Multi-Year S470,000
Neighborhood
Collector Street
Traffic Calming
Program (10026)
PL--01017 El Camino Multi-Year $100,000
Real/Churchill
Avenue (10117)
$1,527 $0 $1,527 Complete
$117,549 $686 $116,863 Design Dec 04
S306,840 5163,159 $143,681 Construction I’BD
$100,000 SO $100,000 i TBD
Project will be closed in SAP
~n FY 03-04.
The remaining projects
include intersection
modifications at Stanford
Avenue and El Camino Real
which must be coordinated
with Caltrans.
Since the formal start of the
Neighborhood Traffic
Calming Pro_m-am in Apr 01,
I 1 projects have been
tnitiated. During the past
year, projects have been
undertaken on Channing
Avenue, Waverley Street,
:Ross Road, Moreno and
Indian Drives.
Draft Plan was completed and
endorsed by the Planning and
Transportation Commission in
Mar 03. A study session with
the City Council will be held
in early 2004. Caltrans
District 4 has applied for grant
funds to install improvements
at Stanford Avenue.
Page 8 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
As of December 31, 2003
PD-02017
PD-03003
PD-04010
Public Safety
Mobile Data
Computer (10217)
Additional Fire
Frequency (10303)
Fire Portable Radio
Replacement
MULTI-YEAR PROJECTS
PD-93012 Fire
Communica. tions
Computer Systems
](19312)PD-99013 Police Records
Management
1(19913)
Minor
Minor
Minor
Multi-Year
Multi-Year
$163,596
S95,000
$130,000
$485,050
$526,435
$163,596
S95,000
$130,000
S89,502
$57,335
$88,596
$0
$126,143
$55,174
$20,000
$75,000
$95,000
$3,857
S34,328
$37,335
Construction Apr 04 ;Vendor work delayed.
[Design Apr 04 Bid requirements for
equipment complete.
Construction Feb 04 Equipment ordered. FEMA
funding received to offset
COSts.
Construction Jun 04 IVendor work delayed to
coincide with
reappropfiations.
Construction Mar 04 I Vendor work delayed.
Page 9 of 13
Attachment 2
FY03-04 MID-YEAR CAPITALIMPROVEMENT PROGRAM PROJECTS STATUS
GENERALFUND
PUBLIC WORKS DEPARTMENT
As of December 31, 2003
MIN OR PROJECTS i ~/;~
~E-98020 Public Safety
Building (19820)
~E-00017
~E-00018
=E-01019
~E-02004
’E-02019
~E-03004
~E-03005
’0-03006
’E-04011
Adobe Creek
Pedestrian/Bike
Undercrossing and
Highway 101
Pedestrian/Bike
Overpass Lighting
Improvements
(10017)
Sand Hill Road
Bridge (10018)
Baylands Bike Trail
Replacement
(10119)
Library Master Plan
Project Definition
Study (10204)
Fire Station Sei: mic
Evaluation (10219)
Roth Building
Wings Demolition
(10304)
Wildhorse Valley
Vehicle Bridge
Replacement
(10301)
Animal Servic~
Protective Holding
Kennels (10306
i Cambridge Parking
Structure
Improvements
Minor
Minor
Minor
Minor
Minor
Minor
Minor
Minor
Minor
Minor
$765,028
$100,000
S91,000
S 100,000
$977.550
$125,000
$1,235,350
$172,000
5172,000
S48,000
$267,456
$93,446
$85,660
$63,563
$31,075
$59,817
51,131,185
$171,899
$160,000
$48,000
5266,556
$0
$73,436
($340)
$0
$0
$1,116,320
S156,261
$0
$45,767
$900
$93,446
$12,224
$63,903
$31,075
$59,817
$14,865
$15,638
$160,000
$2,233
Design
Complete
Desizn
Complete
Complete
Complete
Construction
Construction
Pre-design
Apr 04
Sep 04
!Mar 04
Jun 04
Feb 04
Conceptual designs, site
evaluations and funding
options will be presented
Council for direction.
Project will bid and ready for
construction after June 15
2004. Due to Fish & Gan
regulations there is a smal
window of dine that we c;
do construction in or near San
Francisquito Creek.
Demolition of the wings
started.
[Staff has scheduled
construction to be complel
before the summer campir
season.
This project will be closed
and will be incorporated into
PE-04014 (Animal Shehei
Expansion and Renovauo~ ).
Consultant has made initia
recommendations and as a
result a new CIP for desi~
and construction has been
added to the FY 04-05 bu, lget.
Page 10 of 13
Attachment 2
PUBLIC WORKS DEPARTMENT - Continued
As of December 31, 2003
PE-04013
PF-04011
PF-04012
Fire Stations 3 &
Replacement:
Feasibility Study
Junior Museum Fire
Sprinkler
Installation
Cubberley Building
Air Conditioning
Replacement
PE-99006
PE-89004
PE-93010
PF-95005
PE-95012
PE-95030
PE-96008
PO-97004
PE-98015
PE-99007
MSC Feasibility
Study (19906)
Harbor
Improvements
(18918)
Embarcadero
Pedestrian Bike
Bridge Path
Extension (S~)
(19310)
Revenue Collection
Remodel (19505)
Civic Center Plaza
Waterproofing
(19512)
Downtown Parking
Structure Indirect
Cst P (6900)
(19530)
Do~vntown Urban
Design
Improvements
(19608)
Traffic Control
Safety Devices
(19704)
i Ai’astradero Rd.
Bike Lane
Improvements (S~
(19815)
San Mateo Drive
Bridges (I 9907)
4 Minor
Minor
Minor
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
SlO0,O00
S 125,000
S175,000i
$6,958,297
$2,139,000
$2,024,555
$85,000
S250,000i
$40,136,753
$1,220,349
$100,000
$125,000
S175,000
$137,995
$99,705
$1,446,380
S743
$177,916
$17,972.083
S104,708
$66,592
$376
$191
$3,288
$28,797
$1,114,554
S0
$53,785
$9,916.170
S0
$33,408
S124,624
$174,809
$134,707
$70,908
$331,826
$743
$124,131
$8.055,913
S104,708
Pre-desi~ma
Design
Design
Pre-design
Complete
Construction
Complete
Pre-design
Construction
Complete
Mar 05
Jun 04
Jun 04
Jun 04
Apr 04
Aug04
Mar 04
Multi-Year
Multi-Year
Multi-Year
$320,000
$455,000i
$118,000
6,605
$81,576
$104.567
$20,649
$66,427
S1,307
$95,956
$15,149
$103.260
Complete
Complete
Construction Feb04
Consultant has been hired.
Feasibility study is in progress
and once the study is ¯
complete, findinzs and
recommendations will be
presented to Council.
Mandatory monitoring
required.
A consultant was hired to
conduct further investization
and analysis in order to make
recommendations for future
repair and seek alternatives to
a costly replacement of the
entire Civic Center deck.
]Project consists of WBS I
]element numbers - PE-95030,
PE-95030-600. PE-95030-601
and PE-95030~602.
Phase 1 complete.
Page 11 of 13
Attachment 2
PUBLIC WORKS DEPARTMENT - Continued
As of December 31, 2003
PE-99023 Page Mill!Hanover
(19923)
PF-00006
P0-000!5
PF-00020
PF-01002
PF-01003
PF-01004
PF-01005
Roofing
Replacement
(10006)
Fire Station
Driveway
Modification and
Installation of
Oil/Water Separator
System (10015)
Office Space
Renovation and
Reallocation
(10020)
CCOB
Infrastructure
Construction
(10102)
Building Systems
Improvement
Construction
(10103)
Fire Station
Improvements
001O4)
Lucie Stem
Community Center
Improvements
~10105)
Multi-Year
Multi-Year
Multi-Year
Vlulti-Year
S1,068,000
$280000
$235,000
$882,934
$994,666
$198,244
$67,945
$39,748
$8,247
$150,845
$48,826
$11,964
$986,419
$47,399
$19,119
$27,784
Construction
Design
Sep 04
Multi-Year
Multi-Year
Multi-Year
S2,492,000
$115,000
$822,0001
$2,283,857
$107,611
5818,000
$212,043
$85,090
$116,259
$2,071,814i
$22,521
$701,741
Mar04
lAug04
Construction Feb 04
Desi_m-a Apr 04
Construction Jun 04
i Design Jun 04
Multi-Year $379,000 $378,975 $60,084 $318,891 Design Jun 04
Trans ~ortation Division i:
finalizing prelirrfinary des
concepts and Public Wor~
Engineering will proceed
desi_ma once this input is
received from the
Trans ~ortation Division.
Project delayed due to iss~ ’.s
with Purchasing that are r
resolved. Projects to be
completed in FY 03-04 are the
Baylands Interpretive Cen
Baylands Athletic Center and
Luci¢ Stem Community
Theatre Scene Shop.
Project is out to bid and
construction is tentative y
scheduled for Spring 2C
Sixth floor renovation will
be completed in FY 03-
Currently working on design
phase for the elevator
iupgmdes. Construction
estimated for completion I
Jun 05. Design and
constmcnon schedule for-
Phase B to be determined.
Rinconada Pool Boiler
replacement and Park
restroom electrical upgrad
will be completed in FY 0
04.
Project combined with
seisrmc upgrade of f-u-e
stauons. Project schedule
be determined due to
necessity to relocate
firefighters during
constroCllOn.
Project re-assi~ed to Pub
Works Engineering, then
returned to Facilities Divis
due to staffing changes.
Page 12 of 13
Attachment 2
PUBLIC WORKS DEPARTMENT - Continued
As of December 31, 2003
PE-01021 Homer Avenue Multi-Year 58,368,010
Undercrossing
(10121)
PF-02022 Facility Interior Multi-Year $114,400
Finishes (10222)
PF-03000 Foothills Park iMulti-Year $92,000
Interpretive Center
Mechanical
Upga’ades (10300)
$7,923,954 $4,704,680
$99,100 $34,700
$91,818 $86,728
$3,219,274 Construction
$64,400 Construction
$5,090 Design
Project delayed due to
Purchasing issues that are
now resolved. Sixth floor
renovation will be completed
in FY 03-04.
Design completed.
Construction will start Jan 04.
PE-04010 Children’s Library Multi-Year $300,000 $300,000
Improvements &
Expansion
PE-04012 Mitchell Park
Library &
Community Center
improvements
$355 5299,645 Design
Multi-Year 5290,000 $290,000 $2,779 $287,221 Pre-design
Staff is working with CSD
staff and the funding groups
towards scheduling and
project implementation
methods.
A space programming study
will be conducted prior to the
design phase.
PE-04014 Animal Shelter Multi-Year $365,000 S365,000 $5,967 $359,033 Design Requests for proposals have
Expansion &been received and staff is
Renovation currently negotiating a
contract with the proposed
consultant.
PF-04010 Cubberley Multi-Year $425,000 $425,000 $15,552 5409,448 Design
Mechanical &
Electrical Upg~des
Page 13 of 13.
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ELECTRIC FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
As of December 31,2003
EL-01021 Natural Gas Back-Up
Generator (0121)
EL-04010 ]Foothins System Rebuild
IEL-04011 Rhodes/Edgewood 2.4/4
kV Convers on
EL-99016
EL-96011
EL-98004
Fiber to Home Trial (9916)
Embarcadem/Middlefield
UG Conversion District
#37 (9611)
OregordColorado/Cowper
UG Conversion District
#38 (9804)
EL-99001 Stanford West
Underground Extension
EL-99003 Stanford Park UG Cable
Rebuild (9903)
EL-00006 Park Boulevard Substation
Bus Re-arrangement (00061
EL-01003 Underground
Cable!Equipment
Replacement (0103)
EL-01015 I West Bayshore UG System
Rebuild (0115)
EL.-01016 Downtown Street Light
System Upgrade (0116)
EL-01017
EL.-01002
Up2d-ade Traffic Signal
Control System (0117)
North!South Hampton UG
System Rebuild (0102)
Minor $4,982,739
Minor $850,000
Minor $150,000
Multi-Year
Multi-Year
Multi-Year
$1.005,000
55.360,000
$2,875,000
51.700.000
$4,575,000
52.755.000
$1,000,000
Multi-Year
Multi-Year
Multi-Year
Multi-Year
$245,633
$850,000
$150,000
$18.537
$100,000
$2,485,716
$100,000
$1.451,058
$2,552,091
$67.850
$0
$0
$13.257
$31.031
S166.988
S7.425
$4,932
$245.633 Construction
$848,675 Design
$150,0001Design
Jul 04 Construction complete except
If or metering and SCADA
Dec 04
Dec 04 I
Dec 04
Ju104
Ju105
Dec 04
Ju104Multi-Year 5450,000
Multi-Year $579,000
Multi-Year $2,140.000
Multi-Year $1.700.000
S1,576
$74,7491
$1.953,473i
$972.045
$0
$2~992
S245.487i
5359.60~
518.537 Complete
$100.00C Complete
$2,472.459 Construction
$68,969 Construction
$1,284,07~3 Construction
$2,544.666 Construction
$62,918 Complete
$1,576 Construction
$47.757 Complete
$1,707.986 Construction
$612,445 Construction
Design complete. Construction
on hold due to SBC.
Construction complete except
for the senior housing complex.
~rst two phases are complete.
]’laird phase in construction.
Design complete. Construction
contract has been awarded.
iConstruction complete.
Jun 04 Construction in progress.
Dec 04 Construction in progress.
Page 1 of 6
Attachment 2
DEPARTMENT NAME: UTILITIES DEPARTMENT - ELECTRIC continued
Baylands Unde~mund
(0209)
EL-02010 SCACASystemUp~m-ades Multi-Year $400,000
(0210)
EL-02011 Electric Utility GIS Data Multi-Year S212,500
(0211)
EL-03005 ]Sherman/El Camino/Page Multi-Year $2,995,000
Mill/Park UG Conversion
District #39 (0305)
EL-04006 Welch Road Underground Muhi-Year $100,000
System Rebuild
EL-04007 IHolly Oak and Christine Multi-Year S 100.00(
UG System Rebuild
EL-O4012 Utility Site Security Multi-Year $80.00~
Improvements
EL-04013 Foothills Communication Multi-Year S250.00~
Improvement Plan
EL-04014 Automated Meter Reading Muhi-Year $462,0013
System
$25,608 Construction
$200,370 $84,010 $I16.361] Construction Jul 04
$51,229 $0 S51.229 Construction ]ul 05
$2.987.232 . $8,995 $2.978.237 Design Dec 05
$100,000=S0 5100,000 Design Jul 05
$100,00{S($100.000 Design Jul 04
$80.01X $353 S79,647 Design Dec 04
$250,00C $49C $249,51( Design Dec 04
$462.00~$1]$462,0011 Design Dec 05
Construction in pro~m-ess.
Phase 1 of construction is
complete.
Layering standards are complete.
Formation of the District will
start in Nov 03.
RFP to be sent to purchasing Jan
04 for review.
Page 2 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: GAS FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of December 31, 2003
MINORPR~E
GS-99011 Gas Station Number Three
(9911)
GS-01018 All Weather Arastradero
(0118)
GS-01020 Gas Main Directional
GS-02013 Directional Boring
Machine (0213)
GS-03010 CNG Sequential Fuel
System (0310)
GS-04010 Gas and Water Facility
Security Fencing
MULTI-YEAR PROJECTS
;S-00011 ICompress Natural Gas
Station (001 l)
iS-01019 tGlobal Positioning System
(0119)
IS-03007 IDirectional Boring
Equipment (0307)
iS-03008 I Polyethylene Fusion
Equipment (0308)
Minor
Minor
Minor
Minor
$70,000
S275,000
$47.500
26,000
$75,000
$199,000
$440.000
$3,185
$97,792
$1,322
$46.394
$75,000
S199,000
$379,929
$0
$83,523
$o
$o
$o
$6,936
$0
$3,185
$14,269
$1,322
$46,394
$75.ooo
$192,064
$379,929
Complete
Complete
Complete
Construction
Design
Construction
Jun 04
Dec 04
Mar 04
Dec 04
Jun 04
Jun04
Minor
S381,000
$47.500
$25.000
$251,198
$43.830
S5,123
SI.700
$13,906
$4,520
$249.498
$29,924
$603
Design
Construction
Complete
Remaining balance will
~urchase chassis for vaccum
excavation equipment to support
directional boring operations.
Planning permits approved,
preliminary plans completed.
Project to bid in May 04.
Planning permits approved,
preliminary plans completed.
Project to bid in May 04.
GPS Base Station installed on
top of City Hall. Roving data
collection units ordered. Staff
training in Jun 04.
Blanket order established with
local equipment supplier.
Page 3 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: MULTI FUNDS
DEPARTMENT NAME: UTILITIES/PUBLIC WORKS
As of December 31, 2003
MLI ROJ
EL-99005 Utilities Bill Print Design
(9905)
Multi-Year
Multi-Year
$845.539
$5,366.553
$435,508
$1,452,990
$0
$85,885
$435,508
$1,367,105
Constmction Jun 05
Construction Inn 07EL-93057 Utilities Customer Info.
System (9357)
Upgmdes have been done to
DOC1 application, eBPP
functionality is now being
researched.
Major upgzade of software was
completed in Apr 02. The TCP
contract was upgraded to a 7x24
support contract. New server
up~.~-ades are in the plan for 04-
05. The CWA project is
completed. Further Banner
upgrades are being planned.
Also researching the SAP utility
system.
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: REFUSE FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of December 31, 2003
RF-04011 Leachate Extraction
ISystem Repair and
RF-04012 Landfill Gas Collection and
Emission Control Sys
IRepair and Replace
MULTI-YEAR PROJECTS :: :,~ ~
RF-45900 Environmental Services
Center (9701)
Minor $100,000
Minor $300,000
S100,000 $01 SI00,000
$300.000 $0 $300.000
Pre-Design Oct 04
Pre-Design Oct 04
Page 4 of 6
Attachment 2
F’Y 03-04 MID.YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WATER FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of December 31, 2003
tS-01009
IS-01013
Mayfield Reservoir Roof
Repairs (0109)
Irrigation Meter
Installation Program (0113)
IS-01014 Land Acquistion for a
reservoir, a well and pump
station. (0114)
1S-02017 Water Bottlin~ Equip
IS-04016 New Vehicles
MULTI ~EAR PR~ECTS ~~
WS-87049 Water Reservoir Improv.
1(8749)
WS-97004 lWater System Study (9704)
WS.-01008 Foothills PRV Installation
(0108)
WS-01010 Reservoir Booster
IImpmvements (0110)
WS-01011 IDistribution System Water
IQuality Enhancement
1(01]1)
MULTi ~ ~EAR ~RO~ECTS;: ~ ;
WS-01012 Booster Station (0112)
WS-02004 Existing Well Rehab
(0204)
WS-02005 E1 Camino Park Reservoir
and Pump Station (0205)
WS-02006 E1 Camino Park Well
(02O6)
WS-02007 Middlefield Road Well Site
(0207)
’WS-02008 Eleanor Pardee Park Well
(0208)
WS-04004 Mayfield Pump Station
Minor
Minor
Minor
Multi-Year
Multi-Year
Mu t -Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
$290,00C
$60.00C
$2,000.00C
$25.0013
$100,00~
Not Available
$275.000
$236,000
$1.360.000
$457,000
$205,000
$3.160.01~0
$1.700.000
$280.000
$930,000
S930,00ff
$545.00(
$14,95C
$59,33:
$1.999,055
$24.430
$100,000
$6,502
$40,598
$235,150
$1,284.327
$434,279
$193,310
S3,159.400
$1.634,745
S213.65~
$929,735
$929,452
$545,00C
$14,950
$59.335
$1,999,055
$24,430$99,505
SC
$495
$C
$155
$151.869
5116.234
$33,786
$16.603
$254
$32,858
$2,210
$0
$0
$01
$6.502
S4044~
$83.281
$1.168,092
$400,492
$176.707
$3.159.146
$1.601.887
$211,449
$929,737
$929,452
$545,000
Complete
Pre-Design
Pre-Design
Pre-Desi~n
Desi_.qn
Complete
Complete
Construction
Design
Design
Design
Pre-Design
Design
Design
Pre-Design
Pre-Design
Pre-Design
TBD
Jan 05
Jun 04
Jun 04
Oct 04
Oct 04
Oct 04
Oct 04
Jun 05
Jun 05
Jun 05
Jun 05
Ian05
lun 07
Having difficulty with customers
taking advantage of program
benefits.
Design of the Foothills PRV
continues. Three additional PRV
installations, Lytton, Page Mill
and Arastradero have been
Carollo Engineering submitted
65% desi~m’a of booster station
improvements has been
submitted for review.
Camllo Engineering submitted
65% design of reservoir water
mixing systems for staff review.
Carollo Engineering submitted
65% desi~ma of booster station
pump systems. Staff review has
started.
Carollo Engineering is preparing
CEQMEIR documentation for
all Water Study Project Design.
Camllo Engineering is preparing
CEQA/EIR documentation for
all Water Study Project Design.
Carollo Engineering is preparing
CEQA!EIR documentation for
all Water Study Project Design.
ICarollo Engineering is preparing
CEQMEIR documentation for
all Water Study Project Design.
Car’ollo Engineering is preparing
CEQA/EIR documentation for
all Water Study Project Design.
Carollo Engineering is preparing
CEQA!EIR documentation for
all Water Study Project Design.
Design will be part of Phase
Page 5 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER COLLECTION FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of December 31, 2003
WC- }1022 Wastewater Collection Minor
System Master Plan (0122) i
WC- )4013 New Vehicle - Video Minor
Truck
WC- )4015 New Vehicle - Hydro Minor
Fiusher/Vacuum Truck
MULTI-Y~ PR~ECTS
$400,000
$130.000
$275.000
$131.697
$130,000
$275,000
S64,270
SO
$0
$67,427
S130,000
$275.000
Design
Design
Design
Apr 04 Hydraulic Model calibration is
complete. Final report is due in
Apr 04.
Jun 04 Vehicle is in desima and
lassembly. Expected delivery
Jun 04 Vehicle is in design and
lassemblv. Expected delivery
WC-91073 IWastewater Multi-YearI $2,119,390I $487,647 $51,000[ $436,647 Complete
Rehab/Auzment (9173)
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER TREATMENT FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of December 31, 2003
WQ-98005 Effluent Line Modification
1!98o5)
WQ-02150 500 KW Emergency
Generator (0215)
MULTIZYEAR PR~ECTS ;
WQ-95040 Interceptor Maintenance
Cleaning and Repair
WQ-97070 Wastewater Solids
Disposal Proiect (9707)
WQ-04010 Replacement of Existing
Reclaimed Water Pipes
WQ-04011 Facilify Condition
Assessment and Retrofit
WQ-04012 Landfill Gas Incineration
Minor $150,000
M nor $150,000
Multi-Year
MuRi-Year
Multi-Year
Multi-Year
Multi-Year
S1,750,000
$7,641,706
S800,000
$150,000
$500,000
$43,784
$41,181 soI$43,784
$41,181
S68,713 $54,154
$189,374 $63,215
S800,000 $0
$150,0001 $150,00£
S500,00C SC
$14,559
$126,159
$800,000
$0
S500,000
Complete
Complete
Construction Jun 04
Pre-Design Jun 07
Pre-Design Jun 07
Design Jun 05
Page 6 of 6
Attachment 3
ADMINISTRATIVE SERVICES
TE-86014 (18614)
TE-88022(18822)
TE-96018(19618)
TE-99014 (19914)
COMMUNITY SERVICES
AC-86017 (18617)
PG-940t5 (19415)
PUBLIC WORKS
General Fund
PO-89003 (18903)
PE-86070 (18670)
PF-90018 (19018)
PE-91001 (19101)
PF-93009 (19309)
Storm Drainage Fund
SD-88070 (8870)
Wastewater Treatment
WQ-80021 (8021)
WQ-80022 (8022)
UTILITIES
Electric Fund
EL-89028(8928)
EL-89030 (8930)
EL-89031 (8931)
EL-89038 (8938)
EL-89044 (8944)
EL-93054 (9354)
EL-97003 (9703)
EL-98001 (9801)
EL-98002 (9802)
EL-98003(9803)
Gas Fund
GS-80017 (8017)
GS-80019 (8019)
GS-92030(9230)
GS-04003
Wastewater Collection
WC-80020 (8020)
WC-04002
Water Fund
WS-80013 (8013)
WS-80014 (8014)
WS-80015 (8015)
WS-02014 (0214)
WS-04001
Financial Database Upgrade
Computer Aides Mapping
GIS Application
New Computer Acquisitions
Art in Public Places
Park Facilities Improvements
Sidewalk Improvements
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Collection System Improvements
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Customer Design and Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Gas Main Replacements
Sewer System Extensions
Sewer System Rehabilitation and Augmentation
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water-Gas Wastewater Utilities GIS Data
Water Main Replacements
Page 1 of I