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2004-03-01 City Council (13)
City of Palo Alto City Manager’s Report TO: FROM: HONORABLE CITY COUNCIL 1 4 CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE: SUBJECT: MARCH 1, 2004 CMR: 152:04 ROTH BUILDING, 300 HOMER AVENUE: RECOMMENDATION TO ACCECPT THE SUBMITAL BY THE PALO ALTO HISTORY MUSEUM TO THE REQUEST FOR PROPOSAL FOR THE ROTH BUILDING REPORT IN BRIEF This report: 1) transmits the proposal submitted in response to the Request for Proposals (RFP) for the Roth Building; 2) transmits the Roth Building Proposal Evaluation Committee’s (Committee) recommendation to accept the proposal; 3) recommends that Council direct staff to prepare an option to lease and lease for the Roth Building to the Palo Alto History Museum and an environmental review. The submittal proposes to restore, preserve and improve the historic Roth Building, at no cost to the City, for use as a Palo Alto history museum. The estimated cost of required improvements is $5,500,000. As requested in the RFP, the proposed use includes a meeting room to be available to the community and a public restroom open to the public. The proposal also includes rental space for non-profits and a caretaker’s residential unit. The proposer would like to see the Roth Building dedicated as parkland; however the rental space could present conflicts with the park ordinance. Staff will work with the proposer to resolve any potential conflicts relating to the dedication and return to Council with a recommendation. Staff is also recommending that the City maintain the public restroom constructed by the proposer. The option to lease agreement will provide the optionee with a two-year period to obtain City development approvals and to raise and provide the City with evidence of sufficient financing to complete the project. Once the option conditions have been met, the lease will be executed by both parties without returning to Council. Council will have the opportunity to review and approve the detailed plans for the project during the option period. CMR:152:04 Page 1 of 13 RECOMMENDATION Staff recommends that Council: 1) accept the proposal submitted by the Palo Alto Historical Association (PAHA), 2) direct staff to prepare the Option to Lease, Lease Agreement and complete the environmental review. BACKGROUND In April 2000, the City Council approved the $1,957,000 purchase of the Roth Building and its 0.41 acre site for potential development as a "public facility or alternative use if a public facility is not feasible," in conjunction with the South of Forest Avenue Coordinated Area Plan (SOFA CAP). In acquiring the Roth Building, the City entered into a development agreement with the Palo Alto Medical Foundation (PAMF). The development agreement required that the City complete demolition and removal of the non-historic wings by July 2003. The purpose of the demolition was to provide for additional park space and provide a buffer of approximately 100 feet between the historic Roth Building and a residential development project being undertaken by Summerhill Homes immediately south of the Roth Building. On March 4, 2002, Council: 1) approved the demolition of the basement/wings associated with the non-historic 1947 addition; approved the temporary retention of the spine of the 1947 addition; and 3) reviewed and commented on the summary of a request for proposals for non-profit organizations to lease and renovate the Roth Building. Staff complied with the RFP process, notices were sent to all interested parties, and ads were placed in the Palo Alto Weekly. On May 20, 2002, Council approved a Request for Proposals (RFP) and directed staff to solicit proposals for the lease of the Roth Building. On May 12, 2003, Council approved the permanent retention of the spine. On December 8, 2003, Council dedicated the park space, excluding the .41 acre Roth Building site. In December 2003, the Roth building non-historic wings were demolished. Seismic bracing of the spine is scheduled for completion in February 2004. DISCUSSION Request For Proposals The intent of the RFP is to lease the 17,000 square foot Roth Building under a long-term lease to a non-profit group or organization that can improve, maintain and operate the property for a use that provides public benefit and/or fills a public need: preserves and maintains the historic significance of the property; is compatible with adjacent park use and does not adversely impact the residential neighborhood. In addition, improvements, maintenance and operation of the property are to be at no cost to the City. The RFP specifies that preference be given to non-profit groups located in or serving Palo Alto and requires public access to the Roth Building restrooms by users of the park. It also CMR: 152:04 Page 2 of 13 strongly encourages the provision of a community meeting room as part of the project. The RFP, including terms of the proposed option to lease, is summarized in Attachment A. Solicitation Process In late May 2002, staff solicited proposals by sending information flyers to interested parties and placing notices and advertisements for the RFP in local newspapers. Staff also advertised the RFP at a 6-month and 1-year interval during the 18-month solicitation period. In response to this advertising, staff received 15 requests for the information flyer and showed the property to two interested parties. Proposals were due November 25, 2003, at which time one proposal was received, from the Palo Alto Historical Association (PAHA). Proposer PAHA is the lead organization providing non-profit 501 (C)(3) status for the project until such time as a lease option may be granted. The proposal was prepared by the Palo Alto History Museum Committee (PAHMC), a group which includes PAHA and which will incorporate to become the Palo Alto History Museum (PAHM). The Museum will be the entity entering into the lease option. The PAHMC is in the process of applying for non- profit status at this time and it anticipates having a non-profit corporation number to use for purposes of signing the lease option. Incorporated in its present form since 1948, the purpose of the PAHA is to collect, organize and preserve materials pertaining to the history and heritage of Palo Alto, spread information about Palo Alto history, and recognize and preserve historic sites and structures. Membership is open to the public. PAHA has had a contract with the City of Palo Alto since 1957 to maintain, preserve and make available to the public the City archives. PAHA presents eight public educational programs per year and has published a series of pamphlets, small books, and the 1993 hard cover Centennial History of Palo Alto. The PAHMC is discussed in more detail in the evaluation section below. Proposed Use The proposal is to restore, preserve and improve the historic Roth Building for use as the Palo Alto History Museum. Through exhibits, programs and interactive demonstrations, the Museum will provide a place to learn about the people, places and events that played a part in Palo Alto history. The proposed space layout for the first floor includes museum offices, a local history exhibit, a temporary exhibit area, a history classroom!public meeting room, kitchen, gift shop and curatorial storage. The second floor includes museum office space, caretaker’s quarters, non-profit office space, museum storage and a room for the Guy Miller archives. The basement includes artifact storage and work areas, and equipment storage. CMR:152:04 Page 3 of 13 Proposed Improvements A variety of upgrades are planned to accommodate the museum program and to promote the building’s safety and longevity. The exterior will undergo minor deferred maintenance upgrades. Minor exterior additions are proposed but only to address code requirements and architectural character. These include the addition of an additional enclosed staircase, the infill walls at the location of the wing removal areas, and an area of wall affected by the removal of the Lee building. Only minor alterations are planned for the historic entry courtyard. The original landscaping and the Victor Arautoff murals on the walls of the entryway will be restored. Improvements to the structural systems and building systems include seismic upgrades, replacing the heating system, and additions of data and phone lines. The museum’s space needs have been set out based on programmatic needs, proximity to the park, and their effect on the historic nature of the structure. Space layout diagrams are included in the proposal. In addition to the museum offices, exhibit and archive space, the layout includes a community meeting room that will be available to neighborhood groups, a public restroom, a residential unit on the second floor for a museum caretaker, and office space to be rented to non-profit groups. As required by the RFP, improvement and restoration of the building is planned, to comply with the Secretary of Interior’s Standards for Rehabilitation of Historic Buildings (Secretary’s Standards). The project anticipates no addition to the footprint of the building and no changes to the historic facades. Financial Information PAHMC estimates its proposed improvements will cost $5,500,000. The plan is to raise $6,500,000, to include a $1,000,000 endowment for operating costs. So far, the group has secured pledges and contributions totaling $1,250,000, consisting of about $100,000 in cash contributions, capital pledges of $1,131,000 and in-kind labor/expertise donations of $19,000. If the option is granted, the fund-raising plan calls for professional fund-raising consultants for the capital campaign with a $6,500,000 target from foundation grants, major gifts and a broad-based community campaign. As shown in the five-year pro- forma, first year building operating expenses are estimated to be $126,000 and income at $211,000, leaving $85,000 available for operations. Proposed Method of Development and Operation The PAHMC has employed a design firm with experience with the Secretary’s Standards and has and will utilize the expertise of committee members who have experience in areas needed to implement development and operations plans. The museum program contains several components that provide for on-going financial support such as a bookstore, possible caf~, meeting rooms, rental space and a housing unit, which may subsidize the salary of an employee. A director would be hired to run the museum, with CMR:152:04 Page 4 of 13 the majority of the Museum’s function depending upon volunteer efforts. The museum will be open to tlie public. Memberships will be sold but not required to use the museum. Proposed hours of operation are 11-4, Friday through Sunday. To address the lack of on-site parking, the proposal discusses alternatives to automobile access to the site and possible off-site parking. The location of the museum on the Bryant Street bicycle boulevard will offer opportunity for the museum to be accessed by bike rather than car. The Homer Avenue bicycle /pedestrian undercrossing will further promote visitors traveling by bike. The Roth Building is near both downtown and neighborhoods, providing an opportunity for many visitors to walk to the building. All members, volunteers and employees of the museum will be encouraged to use alternative forms of transportation to the museum. The museum will display and make available public transportation schedules and routes. The Palo Alto free shuttle goes within 3.5 blocks of the Roth building. Concerning offsite parking, the Development Agreement with PAMF provides for 60 offsite public parking spaces for the Roth Building at the proposed office building at Bryant and Homer. This parking would be provided on Saturdays and Sundays from 8 am until 9 pm and on weekday evenings between 6 and 10 pm. Additionally, the City Hall parking garage, with approximately 700 spaces, is 1.5 blocks away. All 700 spaces are available to the public on weekends and holidays, and after 5 p.m. on weekdays. From 8 a.m. to 5 p.m. Monday through Friday, 190 spaces are available to the public for 3 hour parking. The museum will make available a map showing the location of available parking facilities and to encourage driving visitors to use those facilities and to carpool. The majority of events at the museum would be on evenings and weekends when parking demands are less. Bid ltems The proposal offers the minimum bid of a $5,000 purchase price for the option and a monetary rent of $1.00 per year. Non-monetary consideration includes the public benefit provided by the proposed use which is described below. Evaluation of Proposal As directed by the Council, the committee formed to evaluate the proposals and make a recommendation to the Council was composed of staff from Public Works, Planning, Community Services and Administrative Services Departments, as well as representatives from the Historic Resource Board and the Architectural Review Board. The committee evaluated the proposal based on the criteria included in the RFP (Attachment C). Following is a discussion of the proposal in terms of the criteria listed on Attachment C. CMR:152:04 Page 5 of 13 Satisfies a public need and or provides a public benefit Palo Alto currently has no place to collect, exhibit, or demonstrate its heritage. The proposal claims that all but one other municipality in Santa Clara County, as well as towns all over the country, have local history museums. The proposed project fills this void in Palo Alto and provides a place to learn about the people, places and events that played a part in Palo Alto’s history. The proposed museum will benefit the community by restoring the Roth Building, in compliance with the Secretary of Interior’s Standards. It provides a much-needed public meeting room and restrooms accessible to the public. The proposal provides for interactions with the park by providing limited entry to the building from the back and including "museum windows" containing rotating exhibits that will create visual interest for park visitors. Responding to neighbors’ requests, the proposer is considering a small caf~ to serve coffee and light fare to park visitors, neighbors and museum attendees. In addition, the museum has identified space to rent for one or two other non-profit organizations, thus accommodating groups who might otherwise be priced out of a Palo Alto location. The proposed residential unit for a museum employee will provide a housing unit without a commuter trip. The museum includes a space for the Guy Miller archives, which could free up library space should it be determined to be in the community interest to relocate these archives. The Museum will maintain landscaping in the historic courtyard and will consult with and encourage the participation of groups such as the Peninsula Camellia Society and Canopy. Degree of Public Access The museum will be open and accessible to the public during operating hours, and the restrooms will be accessible to the public during park hours. The community room will be available to the public as well as used by the museum. The availability of the community room to the public will not be dependent upon the hours of the museum. Proposed hours of operation are 1 l am-4pm Friday through Sunday. Members of the Evaluation Committee expressed concern that the proposed hours of operation are somewhat limited and hoped the Museum might be able to consider expanding them. According to the proposer, these hours are practical in that the 11 am opening time respects the early Sunday parking need by the nearby St. Thomas Aquinas Church; school tours most logically commence in the late morning hours and before 2 pm; after school groups typically tour from 2-4 pro; and the Friday hours accommodate people who work but do not live in Palo Alto. The Museum will be staffed primarily by volunteers, and 11-4 is a reasonable shift. Further, these hours mirror those of the Museum of American Heritage (MOAH) across the street, and having the same hours as MOAH will provide maximum convenience for those likely to be interested in the two museums. Consistency with the Secretary of the Interior’s Standards for Rehabilitation The proposal’s detailed proposed treatments of the building are based on the recommendation of the Secretary of the Interior’s Standards for rehabilitation to identify, CMR:152:04 Page 6 of 13 retain and preserve, and the Committee was impressed with the historic identifications and treatments presented in the proposal. The proposal represents a high degree of conformance with the Secretary of Interior’s Standards. The Department of Planning and Community Environment’s standard requirement for historic properties is "substantial conformance to the Secretary of the Interior’s Standards but this project would well exceed that threshold in that: 1) the interiors will be treated in compliance with the Secretary of the Interior’s Standards, which is not usually required by the Historic Preservation Ordinance; 2) interior spaces have been carefully prioritized for significance with treatments assigned for each of three priority levels; 3) all the character-defining architectural features (identified in the proposal’s Appendix A - Conceptual Historic Structures Report) will be retained and preserved; 4) no additions are proposed; and, 5) the massing study of the new rear elevation of the Roth building demonstrates the intention and ability of the Museum’s architect to achieve a high level of compatibility of new construction with the historic building. Consistency with Existing City Goals and Objectives The proposed use is consistent with City goals and objectives as set forth in the Comprehensive Plan, SOFA I Specific Plan, Zoning Ordinance, and Municipal Code, including compatibility with the adjacent park use. A list of specific goals, policies and programs of the Comprehensive Plan and SOFA I Specific Plan and how the project meets these will be addressed when staff returns to Council with the Option to lease and the lease. The proposed use will be allowed in the Public Facility District (PF) zone with a conditional use permit. It will also require a variance due to the lack of on-site parking. Similar to many other public facilities in or adjacent to City parks, such the Junior Museum and Zoo, and the Museum of American Heritage, the museum use is a compatible and complementary park use. Impact on the Neighborhood Community and Environment Use of the building as a museum could result in increased traffic and parking demand on weekends and Friday due to the museum use. Traffic will increase to some degree with any use going into a vacant building. Both the variance and conditional use permit processes, which would be part of development approvals during the option period, will further explore parking and transportation alternatives. The proposal includes preliminary plans to address both the traffic and parking through those means described previously in this report under the section titled "Proposed Method of Development and Operation." Based on evidence provided in the proposal, there is a high degree of neighborhood and community support for the proposed museum. The proposal has the endorsement of the Woman’s Club of Palo Alto, University South Neighborhoods Group, Palo Alto Stanford Heritage, Museum of American Heritage, and a letter of support from the Palo Alto Housing Corporation. CMR:152:04 Page 7 of l3 The Evaluation Committee was pleased to see that the proposal includes implementation of sustainability practices in the design of the Roth Building restoration. The preservation of the building conserves building materials and limits energy use during construction, and the new efficient building systems can create additional energy savings. Reuse of salvaged materials from the wing demolition further conserves resources. The proposer plans to investigate alternate measures to increase the building’s overall performance using a LEED’s checklist to measure and maximize this performance. History and Assessment of the Proposer’s Ability to Improve and Operate the Property Neither the PAHA nor PAHMC has a history of developing and operating a museum facility. However, PAHA does have a stable financial history and a long and successful history in fulfilling its purpose, and the PAHMC makes up a team of volunteers with expertise and experience in areas necessary to successfully complete the project. Through many years, PAHA’s expenditures have remained stable and sources of income have remained basically the same. 2002/03 PAHA revenues were $42,153 and expenditures were $65,100, with $78,000 in reserve funds. Through careful money management and the success of the Centennial History of Palo Alto, PAHA has accumulated reserve funds. Due to two major projects (the Palo Alto History Museum project and the Photo Digitizing of the Archives Historic Photos) the association is beginning to use some of its reserve funds for capital funds for these long-term goals of the organization. The proposer’s architect and the members of the Palo Alto Historic Museum Committee are highly qualified. Garavaglia Architecture has experience not only in the field of historic preservation but also with museums. Garavaglia is familiar with City processes and procedures and has acted as a consultant for the City. The expertise of the six-person firm is outlined in Attachment B, Exhibit VIII. PAHMC members include individuals with experience in design, restoration, construction, historic preservation, museum operation and fundraising. Members include former Council members; former and current members of the Historic Resources Board and Planning and Transportation Commission; members of the Palo Alto Historical Association and Palo Alto Stanford Heritage; and community organizers and developers. Consideration Provided to City and Fees Charged to Palo Alto Citizens The monetary consideration proposed is the $5,000 purchase price of the option and the proposed rent of $1.00 per year. The non-monetary consideration is the development and operation of the facility at no cost to the City and the public benefit provided as described above. The museum will be open to the public free of charge. Memberships to the museum will be sold. Fees for museum programs are to be reasonable and competitive compared to the fees charged by other organizations for similar activities. CMR:152:04 Page 8 of 13 Five Year Pro Forma and Evidence of Ability to Finance the Project As shown in the five-year pro-forma analysis of the proposed use (Attachment C, Exhibit XI B), the cost to operate the facility and program are to be covered by income from various sources such as the Museum bookstore and caf4, membership fees, endowment income, grants, and rents from the non-profit office space, meeting rooms and a residential unit. First year building operating expenses are estimated to be $126,000 and income $211,000, leaving $85,000 available for operations. The estimated income and costs outlined in the pro forma are generally reasonable and in line with other local history museums. Income in the amount of $18,000 is proposed to be derived from rent from non-profit groups who would sublease 1,070 square feet of space on the Roth building second floor. This works out to a monthly rent of $1.40 per square foot, which is in line with the rents charged by the City to non-profits at Cubberley Community Center and would benefit non-profit tenants wishing to locate in Palo Alto who may be priced out of the market otherwise. It should be noted that of the $85,000 available for operations, $18,000 is attributable to the proposed 912 square foot residential unit which is proposed to be occupied by a Museum employee. Rather than receiving rent for the unit, it is most likely that PAMHC would make the unit available to subsidize salary. The Evaluation Committee voiced concern about the difficulty of raising sufficient funds to cover the high capital costs of the project. However, the Committee was impressed with the expertise and experience of the PAHMC members and the fact that the group so far has pledges and contributions totaling $1,250,000, prior to having an option to lease, which will significantly increase fundraising capability. The capital campaign planned by PAHMC targets gifts in accordance with a proposed schedule which is outlined in Attachment B, Exhibit VII D. Evidence of Ability to Address Sensitive Design Issues Relating to Adaptive Re-use and Interface with the Park The massing study included in Attachment A of the proposal demonstrates the ability of the proposer to interface sensitively with the park. During the option period, pictorial information will be submitted regarding the proposed treatment of the currently blank section of the east wall where the demolished Lee Building once attached to the historic Roth Building. The proposal addresses adaptive reuse issues with a consistently high degree of respect for the historic character of the building. Summary of Evaluation The Committee concluded the proposal met the requirements and criteria of the RFP. Committee members were impressed by the thoroughness and professionalism of the proposal and by the experience and expertise of the PAHMC members and team. The proposal is particularly strong in the degree of public benefit the proposed use will provide, in its compatibility with the neighborhood and park, and in the consistency of CMR:152:04 Page 9 of !3 the proposed improvements with the Secretary of Interior’s Standards. Committee members expressed the hope that the proposed hours of operation might be increased, but realize that may not be possible with a new operation mostly dependent upon volunteer staff. The Committee was also concerned about the significant amount of capital that will need to be raised to fund the project, but based on the strengths of the proposal, felt optimistic that the Museum would be successful. The Evaluation Committee voted unanimously to recommend the Palo Alto History Museum proposal be granted an option to lease. Park Dedication Issues In December 2003, Council dedicated the park, excluding the Roth Building, pending a decision on its use. The proposer would like the building added to the park dedication, as this would qualify the property for Santa Clara County park charter funds, which are granted for restoration of historic structures in public parks throughout the County. Years ago, the City was granted $50,000 in park charter funds for restoration of the Harbor Master’s House, and the City’s tenant, Museum of American Heritage, has received three grants totaling close to $100,000 over the past several years. As mentioned above, the proposal includes a residential unit in the building to be occupied by a museum employee. It also proposes subleasing second floor space in the building to other non- profits. If the building were to be dedicated, certain limitations would apply to the residential unit in order to meet park dedication requirements. The unit would need to be incidental to and supportive of the park use. It may only be rented or made available to an employee or individual providing services, no rent may be charged, and there would be a prohibition on subleasing. In addition, it would need to be clear from the design that the creation of the apartment contributed to rather than displaced the museum program. Some of these restrictions may also apply to subleasing to non-profit groups. In addition, it may be that certain non-profits would not be allowed at all in a dedicated park. Staff will work with the proposer to resolve the issues relating to possible park dedication and return to Council at a later date with more information and a recommendation. It is important to note that by adding the Roth building to the park dedication, the City will have less flexibility in utilizing the facility for other purposes in the future. Proposed Changes to RFP Documents The proposal requests further discussion and determination concerning two issues that would involve changes to the RFP as approved by Council. The first concerns maintenance of the public restroom. The RFP requires the proposer to provide a public restroom accessible to park visitors and also requires that the facility be developed and operated at no cost to the City. The proposer will construct a public restroom, but is concerned about its ability and resources to maintain the restroom. Evaluation Committee members from Public Works and Community Services determined the Roth Building public restroom would be best maintained by the City as are other park restrooms. The annual cost to maintain the restroom (repair and custodial service) is CMR:152:04 Page 10 of 13 estimated to be $25-30,000. Staff recommends the restrooms be maintained by the City. Staff will work with the proposer on responsibilities for opening/closing the restroom on a daily basis. The second issue is the proposer’s request that the City consider an option to renew at the end of the 30-year lease period so that donors may be assured of a permanent home for their artifacts and the long-term benefit of their financial contributions. The form of lease approved by the Council as part of the RFP does not include an option to renew. The 30- year term is longer than that of other City leases. Currently the City has no long-term leases with more than a 20-year term, and none include an option to renew. Therefore, staff does not recommend this change be made to the lease. Option to Lease Based on the recommendation of the Committee, staff recommends the Council direct staff to prepare an option to lease and lease to the Palo Alto History Museum (PAHM). The option agreement will grant the PAHM a two-year period to satisfy the following conditions prior to exercising the option and entering into the lease: pay the purchase price of the option ($5,000); obtain approval of the development plans from the Joint Architectural Review/Historic Resources Board for SOFA 1 projects, Planning & Transportation Commission and City Council; obtain any required land use permits; comply with the California Environmental Quality Act; receive City Manager approval of a long-term maintenance plan and schedule for the building; obtain approval from the City Engineer and Chief Building Official of construction drawings, including the construction contract form and proposed construction schedule; provide evidence of sufficient finances to implement the project and furnish evidence that sufficient financial security will be available to construct the project; and submit the $10,000 security deposit as required by the lease. Staff recommends that a decision on park dedication be deferred until all of the above conditions are fulfilled. The option to lease will benefit both the City and the PAHM. It will benefit the City by providing assurance of a viable project before it commits to a lease of its property. It benefits the PAHM by providing a degree of site commitment to justify a fundraising campaign and expending resources on plans and development approvals. NEXT STEPS Staff will return to Council with an Option to Lease and completed environmental review. Once approved by Council, PAHM and the City will execute the document. Following execution of the agreement by both parties, the optionee will have two years to meet option conditions listed above, including obtaining City development approvals and providing evidence of financial security to complete the project. Once all conditions are met, the lease agreement will be executed, and the construction of improvements will begin. Once the option conditions have been met, and assuming no substantial changes CMR:152:04 Page 11 of 13 are made to the proposal or the form of lease during the development approval process, the lease will be executed by both parties without returning to Council. Council will have the opportunity to review and approve the detailed plans for the project during the option period. RESOURCE IMPACT The proposed improvements, maintenance and operation of the property is to be at no cost to the City with the exception of the maintenance of the restrooms open to the park public. The estimated annual cost for restroom maintenance is $25-30,000. The estimated value of the proposed tenant improvements is $5,500,000. It is important to note that while the development and operation is to be at no cost to the City, the City will receive only the nominal $1 per year lease revenue for the facility. Had the facility been leased as office space, it is estimated that the annual rent would have been around $500,000. The City of Palo Alto purchased the Roth Building at a cost of $1,957,000. POLICY IMPLICATIONS The proposed option to lease does not represent any changes to existing City policy. ENVIRONMENTAL REVIEW An environmental review will be included when Staff returns to Council with the Lease Option and Lease. During the option period, the optionee will also be required to fully comply with all provisions of CEQA as they may apply to the specific development plans. ATTACHMENTS Attachment A: Summaw of RFP Attachment B" Palo Alto History Museum response to Request for Proposal Attachment C" Proposal Evaluation Criteria PREPARED BY: WILLIAM W. FELLMAN Manager, Real Property CMR:152:04 Page 12 of 13 DEPARTMENT HEAD APPROVAL: CARL YEATS Services CITY MANAGER APPROVAL: EMILY HARRISON Assistant City Manager CC:Palo Alto Historical Association Beth Bunnenberg Gloria Brown Carolyn Caddes Karen Holman Dick Rosenbaum Steve Staiger University South Neighborhood Group CMR:152:04 Page 13 of 13 ATTACHMENT A SUMMARY - ROTH BUILDING PROPERTY REQUEST FOR PROPSAL The Request for Proposal (RFP) consists of I.) the Information Flyer and II.) the Proposal Package. I.Information Flyer The information Flyer summarizes the offering and will be sent to interested person or organizations. The Information Flyer includes the following information: A.Minimum bid ($5,000, which reflects the estimated cost to solicit proposals,) and the date the proposals are due (May 20, 2003). B.General description of the property to be leased, including location map. C.Statement of intent of the RFP and requirements for use. D.Required improvements,~’maintenance and historic preservation. E.Summary of the terms of the Option to Lease and Lease. F.Instructions for obtaining the Proposal Package. II.Proposal Package The Proposal Package summarizes the proposal requirements and procedures and lists the evaluation criteria. R includes the Proposal Forms, Proposal Questionnaire and the Option to Lease and Lease. A.Option to Lease - The term of the Option will be 2 years, and it may not be exercised until the Optionee has fulfilled the following conditions: 1. Paid the purchase price of the Option (minimum $5,000). 2.Submitted schematic plans for the project within six (6) months of the commencement of the option. 3.Received approval of its development plans for the entire project from the Historic Resources Board (HRB), Architectural Review Board (ARB); Planning & Transportation Commission and City Council. No Received approval from the City Engineer and Chief Building Official of construction drawings, including the construction contract form and proposed construction schedule. If property is phased, this requirement shall apply only to Phase I improvements. 5.Complied with all requirements of the California Environmental Quality Act (CEQA). 6.Received approval from the City Manager of a long-term maintenance plan and schedule for the building during the lease term. 7.Received approval of any land use permits or approval required to implement the project and development plans. o Provided evidence to the Real Property Manager that any and all permits from any agencies having pre-construction jurisdiction over the proposed development have been authorized and are available. If property is phased, this requirement shall apply only to Phase I improvements. Satisfied the Director of Administrative Services that the Optionee has sufficient finances or financial commitments to implement the project as approved by the C{ty and furnish to the Director of Administrative Services evidence that sufficient financial security will be available to construct the project. 10.Submitted to the Real Property Manager a security deposit as required by the Lease. Lease - the key provisions of the proposed lease will be as follows: Premises: the property and improvements known as the Roth Building located at on Homer Avenue in Palo Alto. Required uses: specific use is to be determined, but any use shall provide public benefit, be compatible with adjacent park use and have no adverse impact on the neighborhood. Term: 30 years Rent: the minimum rent is $1.00 per year. The amount of any monetau rent will depend on the value of improvements and the public benefit (non-monetary consideration) proposed. o Improvements to be made by tenant: Required improvements will be those improvements which are identified and shown in the plans approved by the City during the option period. Construction or additional alteration by tenant subsequent to the initial construction: Tenant may not make any changes to the property without prior City review and approval. 7. Security Deposit: $10,000 °Maintenance and Repairs: Tenant shall be responsible for all maintenance and repairs in accordance with the City-approved maintenance program approved during the option period. 9.Assignments and subletting: Any assignment, subletting or encumbrance of the lease is subject to City approval. 10.Taxes, Assessments and Utilities: Tenant shall be responsible for all costs for utilities, taxes and assessments for the premises. 11.Insurance: The tenant shall maintain insurance meeting the City’s standard requirements for insurance protection. ATTACHMENT B Palo Alto History Museum response to Request for Proposal Roth Building TABLE OF CONTENTS TABLE OF CON-FENTS ..................................................................................................................ii LNTROD UCTION ........................................................................................................................... R.EQUIRdz-D PROPOSAL LN’FORivL4TION .......................................................................................iv PROPOSAL ~ .....J: ACI-C&G ................................................................................................................... x A,’F’fACHMENT A .....................................................................................................................A-! 1,Public Need and Benefit to Communi~ ......................................................A-1 2.Pubhc Access ..................................................................................................... 3.Proposed Modifications ..................................................................................A-4 Exhibit A.3.1 Site Plan Exhibit " vA.a._ Pro~am/Floor Plan Exhibit A.3.3 Massing Studv 4.Significance and IntegMty of Roth Building ................................................A-!2 5.ParMng Management ......................................................................................A-!6 6.Expertise and Experience of Project Team Members ................................A-38 Garavag!ia Firm Resumes ...............................................................................A-20 ATTACHIVLEN~f B Proposer’s Questionnaire .........................................................................................B-! V.Nonprofit Corporation Statement .................................................................B-3 Exhibit V.l.a--A_rtides of Incorporation E,x~bit V.l.b---Bv-Laws Exhibit V.!.c--II~S Statement Exhibit V.l.dwState of California Statement Exhibit V.2--P,’-M~La, M_ission Statement Exhibits V.3-4--Membership PA_I-L4’s Board of Directors \q2. Financial Data ...................................................................................................B-5 Exhibit Exhibit VILD V13I. Expe~ence--Resumes of Chairs and Committees .....................................B-7 LX.References ..........................................................................................................B-8 X.Method of Operation .......................................................................................B-10 XI.Financial Information ......................................................................................B-11 Budget Pro-forma Analysis XIL Other Information .............................................................................................B-13 Topics Not Specifically Addressed Elsewhere ....................................................B-!4 ATTACP~-NfENT C ......................................................................................................................... Option A~eement Exhibit I; Lease ATTACI-EMEN"T D ............................................................................................................D-1 Environmental Assessment Wor,~heet A_PPEN-DIX A: Historic Structures Report/Priority Zones APPEN-D~ B: Community, Letters of Support ii INTRODUCTI~ON The Roth Building, bttitt in 1932, is a .histon’cally sigy~cant bttilding and is protected by the SOFA ! development agreement. The importance of the iRoth Building to the communiv:r is due to its: ,_~ark, -Mdely considered P-do A.lto’s premier architect¯~c.hdte~, Birge ¢"~- ¯arc~hitectural s~le, Spanish Colonial Reviv~ which exemplifies Palo Alto’s quintessential architectural swte that defines Palo Alto’s downtown and many of its neighbo½hoods ¯murals by Victor Arnautoff, a disdple of Diego Rivera ¯o~,~m history as the original home to the innovative Palo Alto Clinic In consideration of the appropriateness of the building and its tocation for a local history museum, in recog-nizing the absence of such an importani resource in our community, and in keeping with the desire of the City to retain and restore the btfilding, .the Palo _’Alto History Museum Project Committee respe~lv submitsthis proposal to lease the Rot~ Building as the permanent home or the ~alo Alto History" Museum. iii Proposal documents sh~ be reviewed and proposers interviewed bv a committee made up of representatives of ci~.~ staff ~om Planning, Real Estate, Public ~Aror~, Corrum.u~/ Services and a member of the Historic Resources ]Board and/or Architectural Review Board. Review of proposals shall consider many factors, including but not limited to the following information which must be provided" in each proposal: 1.The extent to which the proposal satisfies a public need or provides public benefit. Preference will be ~ven to non-profit groups located in or serving Palo Alto. Please see A~achment A.!--Public Need and Benefit to the Comm~-mi~° response (p. A-l). o The extent to which the proposal is responsive to the guidelines ad standards for rehabilitation for historic preservation of the property, as set out in the Secretary of Interior’s Standards for Rehabilitation of Historic Buildings attached as Exhibit II to the Option to Lease Agreement. Please see A~ac~hrnents A.3--Proposed Modifica~ons and Upgrades (p. A-4) and A.4--Si=_cn-dficance and Integri_’ty of !loth Building (p. A-12).responses. 3.The consistency of the proposed use with existing City, goals and objectives (set forth in the Comprehensive Plan, Zoning Ordinance, and Municipal Code), including compatibility with park use. COMPREHENSIVE PL’A~N CONSISTENCY Goal L-7: Conservation and preservation of Palo Alto’s historic buildings, sites and districts. ~ addilion to ie Roth Building, the site Lndudes the front camellia garden, which is ve~- possibly original to the building. In a meeting mdth representatives of the Camellia Sode<~, they expressed interest in working -with us to restore the garden. Policy L-51: Encourage public and private upkeep and preservation of resources that have historic merit, including residences listed in the Historic Inventory. The Palo Adto Histo~ Museum project would restore the Roth Building, which is listed on the City’s historic inventory... Policy L-52: Encourage the preservation of significant historic resources owned by ihe City, of Palo A!to..%!low such resources to be altered to meet contemporary needs, provided that preservation standards adopted by the City, Council are satisfied. The Roth Building is on the City’s historic inventory, and has local sio_o-nificance iv RFP RF.SPONSE: ROT:_-{ BD’fLDhNGiPALO ALTO I4_ISTORY ~IUSEUM PROIE,t-T based on severn ~teria. The Pio Alto History Museum Proiect would restore the building according to the Secretary of the Interior’s Standards, as set for*& in the RFP and as directed by Council in the SOFA I CA_P. Program L-59: _~A!ow par!ring exceptions for histoNc buildings to encourage rehabilitation. Require design review findings that the historic integ-rity of the building exte~or will be maintained. The museum project is offering alternaNves to on-site parking, which carw, ot be accommodated on site. We have chosen a qualified, experienced historic preservation architect to insure retention of the historic inte~ity of the building. Policy L-58: Promote adaptive reuse of old buildings. Part of what makes Palo AIto’s business districts and neighborhoods so interesting is the juxtaposition of buildings from different eras. This richness of character can be preserved by "adaptively reusing" or updating older buildings instead of tearing the down and replhcing them. Even when the buildings are not historic, their reuse can help maintain the scale and visual interest of the City or a business district. The adaptive reuse of the Roth Building as a Pio .Alto History Museum would be a reuse consistent with how other cities have reused historic resources. The c~mmuni ,ty, and certainly the neighborhood, value the Roth Building, and its preservation will "...help maintain the scale and -visual interest of the City,’..." most immediately that of the Lmmediate neighborhood. Goal L-8: Attractive and safe civic and cultural facilities provided in all neighborhoods and maintained and used in ways that foster and enrich public life. The Pio _Alto HistooT Museum will serve-as a place for the community, to gather whether for purposes of visiting the museum, partidpate in a neighborhood meeting or attend a class. Program L-70: Study the potential for landscaping or park furniture that would promote neighborhood parks as outdoor gathering places and centers of neighborhood activity. The locating of a history- museum adjacent to the new SOFA park would enhance the park use as a public place. The (apparently ori~ni) camellia garden in the front of the Roth Building offers opportuni7 for small gatherings or activity. Policy L-64: Seek potential new sites for art and cultural facilities, public spaces, open space, and community, gardens that encourage and support pedestrian and bicycle travel and person-to-person contact, particularly in neighborhoods that lack these amenities. Pato .Alto lacks a loci history museum, a cultural fadlity enjoyed by all but one other communiW in Santa Clara County’. The museum, located in the Roth Building, would encourage pedestrian and bicycle trave! as it is easily walkable from neighborhoods and downto~n. It is additional!v on one existing bicyde boulevard and on another proposed bicyde boulevard. The Museum will proxdde opportunity- for communi~- members to meet while visiting the museum, participating in a neighborhooc~ meeting or attending a das.s. Adjacency to the future park also affords opporV_mity for person~ conrad. v Policy L-;~.: Encourage religious and private institutions to provide facilities that promote a sense of community and are compatible with the surrounding neighborhood. A restored Roth Building ~ill be compatible with ~&,e neigkborhood as ,MII the museum use. ,History museums, b. particular, promote community as they celebrate those people, places and events that made our commtmity what it is and how it has evolved. Policy T-19: Improve and add attractive, secure bicycle parking at both public and private facilities, including multi-modal stations, on transit vehicles, in City, parks, in private developments, and at other community destinations. The museum project will include bicycle rac&s as none currently east. Policy N-51: ~hnimize exposure to geological hazards, including slope stability, subsidence, and expansive soils, and to seismic hazards including ~oundshaking, fault rupture, liquefaction, and landsliding. The Roth Building will be addressed seismically as part of its rehabilita~on. Policy C-29: Strategically locate public facilities and parks to serve all neighborhoods. Located at the corner of Bryant Street (a desig-nated bicycle boulevard) and Homer Avenue (a proposed bicycle boulevard), the Roth Building is ideally located for easy access by bicycle. Located near downtown it is also easily accessed by the Marg-uerite, the Palo Jdto shutile and bus service. By automobile, it is easily reac~hed from all directions. Policy G-10: Encourage citizen volunteers, including youth and seniors, to provide community services. Where feasible, allocate City, staff time and resources to projects initiated by volunteers that could not otherwise be accomplished. The vast majority of se_wice provided by history museums is by citizen volunteers. A local history museum is a community.- service and ~n~jtural resource currently lacking in Palo .Alto, and the creation of such a facility will provide the opporO.mity for participation by a wide range of volunteers dW-wide. CONSISTENCY WITH SOFA I SPECIFIC PLAN" POLICIES AND ZO~N]NG The site is designated PF, and the Palo .’Alto History Museum would f~mction as a public facility available to the entire community-. A history museum serves foremost as an educational and cultural resource. The project additionally indudes a (history) dassroom for community use. PF purpose per Municipal code (18.32.010 Specific purposes.) The PF public facilities district is desig-ned to accommodate govenn’nental, public utility, educational, and community service or recreational facilities. SOFA I Policy T-!: Reduce vehicle use in the Downtown and SOFA area, where developable patterns support transportation alternatives such as walking, biking and transit use. As stated prexdousiy the Roth Building is we!! situated for use by pedesiMans and cyclists, and is within close proximi~ of ~he Marguerite, the Palo .Alto shuttle service and bus service. SOFA ! Po!iQ~ CF-3: Presem~e the histoMc Roth Building located at the cm~_.er of Homer Avenue and Bryant Street Encourage desig-n and uses of the Roth Building which complement the adiacent park. Require compliance with +.he Secretary of !nteior’s Standards for Rehabilitation. The project would comply with the Secretary of Interior’s Standards for Rehabilitation. !vluseums are not uncommon uses in or adiacent to parks and !s such have proven quite successful for both the museum and park alike. SOFA I Policy, DC-9: Encourage public and private efforts to maintain, preserve and use historic buildings and other historic resources in the SOFA Plan Area in order to maintain the scale and character of the area. The retention and restoration of the Roth Building is an undertaking the Pa!o .Alto FiistoD- Museum is eager to take on. Retaining the existing building will, of course, maintain the &aracter and scale of the area. SOFA I Program DC-2: consider use of Transfer of Development Rights program, similar to that for the downtown area, or similar incentives to encourage preservation. The restoration and seismic upgrade of the Roth Building has been estimated at $5.5 million. The Project Commit-tee is interested in obtaining TDR’s for the restoration of the building-as is the program for downtown and has been employed in other parts of SOFA I. SOFA I Policy, DC-10: Allow exceptions of up to 25% less than the full parking requirements to encourage reuse of historic buildings for original or compatible uses. Par ~king exceptions are necessitated by tack of parking possibilities on site. SOFA I Policy DC-12: Preserve the original Roth building, including the historic murals related to the history of the Palo Alto Medical Foundation. Restore and rehabilitate the building in accordance with the Secretary of Interior’s Standards for Rehabilitation of Historic Buildings. Renovation of the building should in no way impact surrounding existing protected vegetation. In restoring the Roth Building, there is a protected oak at the front whicta wi!I be protected. Additionally, the camellia garden in the front courtyard looks to e ori~mal to the building, and the museum committee is interested in working with the Ci,ty and the Camellia Sodety to restore that garden. SOFA I Policy, DC-14: Promote continuation or restoration of the origina! use of historic buildings wherever possible, but allow adaptive reuse if compatible with preservation of historic features where origin!! use is infeasible. The Palo A!to lq_istory Museum’s arcinitect has identified the character defining features of the Roth Building, and those features will be retained and also restored where necessary. ~’~0 ~ -~ TT~.C,.dVL~ .A~uIL. ~ WITH P,~-iXl< USE There are many examples of very successful public facilities in or adjacent to parks in Palo Alto. The Girl Scout House and the junior Museurn and Zoo are assodated with P,J_nconada Park. Mitchell Park Library and Community Center are both in ~Litchell Park. College Terrace Library, is in Mayfeid Park. i~hese facilities have been popular community assets, funodoning well and interfadng with parkland, for many decades. 4.The impact of the proposed use upon the immediate neighborhood, the community, generally, and the environment. IMPACT ON THE h-MMEDIATE NEIGHBORHOOD The Palo Alto History Museum will restore an important historic building in the neighborhood which is currently standing empty and mothballed. With a local history, museum, a desired public and cultur~ resource will be appropriately located in one of Palo Afro’s oldest neighborhoods and adjacent to historic Professorville. The project wil! provide a community meeting room in a nearby, walkable location. Traffic will likely increase to sorrre de~ee with any use going into a vacant building. We believe the Roth Building is ideally located to minimize this potential, and mitigations are listed and discussed later in response to Attachment A.5--Parking Management (p. A-16). IMPACT ON THE COMM-UNITY GENERALLY The Palo Alto History Museum will provide continuing benefits to the commtmity at large. A ~ocal history., museum will further enhance Palo Alto’s reputation as a culturally rich community,. The restoration of the Roth Building for a local history museum can be an excellent example of adaptive reuse and retrofit-ring older buildings to save energy by installing energy-efficient lighting, heating, fixtures. The History Museum will contribute to the education of the community through exhibits, speakers, workshops and classes. h-V[PACT ON THE EN-VIRONM-ENT The History Museum project intends to implement sustainability practices in the desi~ of the Roth Building restoration. Increased traffic can be expected for any use going in to an empty building, but as stated above methods of minimizing and mitigating this will be discussed in response to Attachment A.5--Parking Management (p. A-16). P~P RESPONSE: ROTH BUILDINC/PALo ALTO HISTORY MUSEUM PROJECT. The history, and assessment of the proposer’s ability to carry out the proposed improvements and ope.rate the facility and services as proposed. Please see Attachment B, Exhibit ~fII. 6.The consideration (monetary and non-monetary) to be provided to the City,. The Palo .aJto History, Museum will pay $5000 for the lease option and $I per year rent. The Museum Mill restore the Roth Building in conformance with the Secretary, of the Interior’s Standards and restore the i!’ictor A_rnautoff murals. For additional non-monetary considerations, please see Attachment A.I (p. A-I). The degree of public access, i.e., the numbers of people, especially city residents and taxpayers, that will be served by the proposed use. Please see Attachment A.2--Public Access (p. A-2). 8.The fees that wil! be charged to the Palo AIto citizens, if any. Please see Attaclnment A.2--Public Access (p. A-2). A five-year pro-forma finandal analysis of the proposed use, setting forth the project revenues and expenses fro that period of time. Please see .Attachment B--Prof0rma Analysis (p. B-12). 10.Evidence of the proposers ability to finance or to obtain financing for the required improvements. NOTE: If the proposal is being submitted by more than one group or organization, evidence of financial commitment, as a group is required. Please see Attachrnent B--Proforma .amalysis (p. B-12). 1!.Evidence of the proposer’s abili~ to address sensitive design issues relating to adaptive reuse of the historic building and interface with the park. Please see Attachments A.3--Proposed Modifications and UpgTades (p. A-4) and A.4 --Significance and Integri~- of Roth Building (p. A-12) responses. PRO3 =CT : PRO3 ECT NO: PROPOSAL PACKAGE (With Option to Lease) THIS IS A PROPOSAL TO ACQUIRE AN OP~ON TO LEASE FOR The Roth Building at 300 Homer Avenue, Pa!o Alto, CA 9&30! PROPOSER Name: Add res s : Paio Alto Histor7 Museum (Please print) c/o Pa!o Alto ~storica! Association P.O. Box 193 Pa!o Alto, CA 94302 Phone No. Home ~50)32!-6170 Work ~50)321-6!70 The undersigned ("PROPOSER"), hereby submits a proposal to the City of Palo Alto, ("C.,~-TY") to acquire a lease more fully described in the Option to Lease Agreement (ATTACHMENT C) and its exhibits, in accordance with the terms, covenants, and conditions contained in this PROPOSAL and in the Option to Lease Agreement. A.PROPOSER HEREBY PROPOSES THE FOLLOWING: Monetary Bid Items: a)PROPOSER agrees to pay to CITY as the purchase price of the option, as set forth in Clause 3 (PURCHASE PRICE OF OPTION) o~ the attached Option to Lease Agreement: Five thousand dollars and no/cents (Amount in Words) $5,000.00 (Amount in Numbers) b)Additional monetary bid items (including proposed rental during lease term): One dollar per year (typica!) Non-Monetary Bid Items (these may be described in Attachment A, PROPOSED USE, PRESERVATIZ_ON AND DEVELOPMENT OF PROPERTY): See attached responses. TERMS .AND CONDz-TIONS PROPOSER has carefully read and fully understands this PROPOSAL document and the Option to Lease Agreement attached to this PROPOSAL, including its exhibits, The Option to Lease Agreement, and its exhibits, is an integral part of this PROPOSAL and must be attached, to this PROPOSAL. PROPOSER warrantsthat it has the capability to successfully undertake and complete the responsibilities and obligations o~ OPTZONEE and TENANT contained in the Option to Lease Agreement and its exhibits. A PROPOSER’s Deposit in the Sum of Five Thousand Dollars ($5,000.00), in the form of a Cashier’s or Certified Check made payable to the City of Palo Alto, must be submitted with this PROPOSAL and is attached hereto. The PROPOSER’s Deposit will be held by CITY as a guarantee securing the obligations PROPOSER agrees to assume in this PROPOSAL. In the event this PROPOSAL is accepted by CITY and PROPOSER fails to meet the terms hereof, PROPOSER agrees that said sum represents a fair and reasonable estimate of CITY’s cost in preparing and soliciting this offering, and PROPOSER further agrees that said sum shall be retained by Cz-TY as compensation for these costs. Upon execution of the Option to Lease Agreement, said sum shall, at PROPOSER’S option, be returned to PROPOSER or shall be credited toward the Security Deposit required under the Option to Lease Agreement. PROPOSE~’s Deposit will be returned to each proposer not selected -by the City ~pon City’s execution of an Option to Lease Agreement with the successful proposer., This PROPOSAL may be withdrawn at any time prior to the time set for opening the proposals, but may not be withdrawn after the time set for such opening, i.e., November 25, 2003, 3:00 p.m. Within ten (10) days after notificat-ion of the acceptance of this PROPOSAL by Czl---TY, PROPOSER will execute copies of the Option zo Lease Agreement in duplicate and deliver to CITY the executed copies of said aereement, the required Security Deposit and the balance of the purchase price OT the option as set forth in the Option to Lease Agreement. PROPOSER has fully completed the Proposed Use, Preservation and Development of Property (Attachment A), the .Proposer’s Questionnaire (Attachment B) and the Proposed Physical Change to Property and Environmental Assessment Worksheet (Attachment D). Attachment A, the completed Questionnaire and the Option to Lease Agreement with its exhibits, including the Lease (Attachment C), and the Proposed Physical Changes to Property and Environmental Assessment Worksheet (Attachment D), are attac~ed to this PROPOSAL together with any appropriate or requested supplemental material, PROPOSER represents that all of the information contained in or supplementing said Questionnaire is true and Correct to the best Of PROPOSER’s know7edge. CITY reserves the right to reject any or all PROPOSALS and to accept that PROPOSAL which will, in its opinion, best serve the public interest. , R~L=~TAT.*-. 7/MSPROP2 x± 11. 12, 13. ROTHPROP5 public interest. ,.h,s proposal PROPOSER acknowledges and agreesBy submission of ~ ~, znat ~he Ci~TY has ,~he rqght ~o m~.ke any ~nqu~ry or ~nvestigation it deems appropri ate to s ubstanti ate or supplement i nfo rmati on contained in this Questionnaire, and authorizes the release to Cz,,-~, of any and all information sough% in such inquiry or investigation. A]-FACHMENT A (ProposedUse, Preservation and Development. of Property), AI-FACHMENT -B (Proposer’s Que.~:onnaire), ATTACHMENT C (Option :to Lease Agreement) and ATTACHMENT D (Proposed Physical Changes to Proper~y and Environmental Assessment Worksheet) areattached to and by ~his reference.made a part of this PROPOSAL. PROPOSER acknowledges and agrees that the Option to Lease Amreement and its exhibits, including the Lease, may be subject to change and further negotiation with the City, based on the proposed use by the successful PROPOSER for the property. PROPDSER (Please sign) Go,,, (Corpora%e seal) Dat& xii A.3 PROPOSED MODIFICATIONS AND UPGR.ADES How your, proposed modifications to the property, are responsive to the Secretary’s Standards For Rehabflitatfon of Historic Buildings, which is attached as Exhibit II to the Option to Lease A~eement. GENERAL A variety of upgrades are planned for the Roth Building to accommodate the Paio ~to History Museum Project’s (PAJ-tlvIP) progr_ am. In addison, various up~ades are needed for required or desirable improvements to promote the building’s safety and longevity,. The report commissioned by the Ci~T referenced in the Information Fiver has been reviewed, with additional "analysis having been completed by PAHIv~’s preservation architect,. Generally the report reflects a reasonable approach for the building’s upgrade, although PAI-~IP’s space needs wk!l not require extensive interior wall removal. Therefore some of the work suggested by the report can be limited or eliminated. _,Minor additions are proposed but only to provide for code requirements (stairway) and to address architectural character (on the back of the spine). These upgTades and modifications are to be evaluated for their compliance to the Secretary of the Interior’s Standards for Rehabilitation and the use of the State Historica! Building Code (SHBC) to assist in tha~ endeavor when code upgTades may affect historic fabric or cost may be of concern. A careful analysis of the use of t~e SHBC v~4!! be undertaken at a later date through dete_wninations by the museum and its preservation architect as to the nature of desired or required code upgrades and ~dth communications with the chief building official. PROGrLa.MMATIC NEEDS The museum’s space needs were evaluated by a sub-committee of t,he PAJ-EMP, which indicated the necessarvo func~ons, size of space, adjacency needs, and location within the building. The museum’s needs were additionally evaluated by the preservation architect for their pro,’dmi~, to the park and how they might affect the historic nature of the structure. The placement of the necessary spaces for the museum is informed by the need to preserve important spaces amd features balanced with proper functionali~, of the museum. Space layout diagrams for each floor, "which are located at the end of this section, show the successf-ul implementation of this effort. PRIORITY ONE spaces--The PA_HIvI should inse~ into these areas non-impact uses that wil! preserve character-defining layout and materials. The placement of suitable uses for the First Floor includes: ¯PA_I-LM offices in the northwest 1931 wing offices¯Curatorial/Storage area in the northwest 1931 wing. ¯Lobby area in former lobby area¯Local"History exhibit space in the northeast 1931 wing ¯ ,~ Continue use of existing stair and elevator in 1946 spine. ¯ Continue use of existing Bryant St. entry. The placement of suitable uses for the Second Floor includes: o Continue use of existing stair and elevator in, 1946 spine. ¯ Continue use of wood balcony. A ~’I-fAC_~L!vIENT A--PAGE A-4 The placement of suitable uses for the Basement includes: ¯ Continue use of erdsting stair and elevator in 1946 spine. PRIORITY TWO spaces--The PAZ-Evl should insert into ~.ese _~eas minLm.al-Lm_.pact uses that will retain character-defining layout and materials. The placement of suitable uses for the First Floor includes: ¯Local ~dstory exhibit spaces in the northeast 1931 wing. ¯Public toilets in the northeast 1931 wing. ¯Museum offices in the northwest 1931 wing. ¯Staff toilet and Break room in the northwest 1931 wing. ¯Curatorial/Storage area in the northwest 1931 wing. ¯Ex2tibit Preparation area in southern area of 1931 spine. ¯Community Kitchen in southern corner of 1931 spine. The placement of suitable uses for the Second Floor includes: ¯Museum office space. ¯Museum storage room, ¯Office space for rent. -Toilet rooms. PRIORITY THREE spaces--The P~I should insert into these areas high-impact uses that may require changes to e,’dsting wall layout m~d mate~als. T~e placement of suitable uses for the First F!oor includes: ¯Large Temporary ex~dbit space in northeast area of 1931 and 1946 spines. ¯History, Classroom/Public Meeting Room in southern corner of 1946 spine. ¯Museum toilet rooms in 1931 spine. ¯Ticket counter in 1931 spine. ¯Gift shop and office in the northwest 1931 wing. ¯Exhibit Preparation area in southern area of 1931 spine. ¯Community Kitc~hen in southern corner of 1931 spine. ¯Staircase from Second floor (required second means of egTess). The placement of sui~aMe uses for the Second Floor includes: ¯Proposed Guy Miller :Archives in southern corner of 1946 spine.¯Caretaker’s quarters in northern area of 1946 spine. The placement of suitable uses for the Basement includes: ¯Artifact Storage and Work areas in 1946 Spine. ¯Continue function of Equipment. ¯Continue function of Mechanical spaces. BUILDING EXTERIOR The Roth buildings exterior will generally undergo minor deferred maintenance upgrades. Three spedal concerns are !) the infill walls at the location of the wing removal areas, 2) the addition of a second floor stair element, a_nd 3) an area of wall affected by the removal of the Lee building. A--PAGE A-5 GENEI~_-~ .L--The cement plaster w~ls -wilt have minor cracks repaired and a new paint job completed. Woodwork such as the balcony and overhang will be repaired or replaced, as needed based on the extent of damage. The wood’s finish will be analyzed and reappliel. The steel windows will be re-glazed as required, adjusted for smooth operation, rand rep~nted. The clay tile roofing w~ be removed and carefttlly stored so that a plywood diaphrag-m can be installed and a new waterp_oo~ membrane applied. The day tiles will then be reinstalled utilizing the additional salvaged tiles from the wing demolition to make up for breakage or heavy wear. Copper g’utters and rainwater.leaders will be repaired and missing elements will be installed from salvaged materials from the demolition of the wings. WLNG REMOVAL / EN-FILL WALLS--The wings of the 1946 Roth Building addition will be removed creating two large openings, which need to be "thrilled." The basic architectural design concept is to create a sense of depth on a very flat remaining wall surface. As the infill area will be exposed to the public park, this desigm aspect is important to successfully communicate activities inside the museu~m building and to create a welcoming effect. Although very, small in floor area this addition must comply wi.th the Standards for Rehabilitation. Utilizing similar elements that are typical of the Spanish Revival style genre, a variet7 of shade / shadow, and void / solid can be sculpted in "bas relief." The elements being used for this effect are bay windows, balconies, deep roof overhangs (utilizing the original roof plane), recessed openings, and stairs / level changes to landscaped gardens. These elements are s~ar to the ones found on the historic Roth Building so a basic "massingo" compatibilit-y can be established. .Also due to the museums programmatic ne~ds the ground floor spaces (exhibit and commu_nit~ room) will utilize a deep recess (as shown on the plans at the end of this section) that reflects the desig-n of the mural porch on the front of the building. A massing study has been provided at the end of this section to communicate how this sculptural effect has "animated" a Ilat wall surface while keeping the overall character of the proposed work in keeping with the Spanish Eclectic stT~ ling. To comply with the Standards for Rehabilitation spedfic treatments to differentiate the new work from the existing building must be established and involve the selection of material, color, texture, and detailing. This will be further studied once a lease option is entered into. LEE BU-ILDLNG REMOVAL WALL ~XLF_~--.Am existing cement plaster parapeted wall can be returned to its original appearance utilizing the salvaged ~4ndows from the wing demolition. Orig-inal plan documentation can be used to locate the windows. The parapet can also be removed, and salvaged copper gvtters ar, d rainwater leaders can be insta!led. SECOND STAIR TOWER--To comply with current code exiting r~quirements an additional enclosed staircase must be installed at a sDecific location within the second floor. This wil! create a minor second floor addition since the stair must be located outside of the second floor "footprint." T~s addition will be constructed using cement piaster walls with a variation in paint color and stucco textm-e to differentiate it from the original building. The roofing may be day lile of flat depending on final design and fenestration wil! be dJdferentiated. It is located on a secondary, facade and is not visible from three sides of the building. A_7-fACHMENT A--PAGE A-6 RFP RESPONSE: ROT’r{ BU-F-DING/PALO ALTO HISTORY MUSE~-M PR©~ECT BUILDING INTERIORS The interior of the building indudes original wall layouts creating offices of the prindpal doctors, treatment rooms, y~aiting areas, storage, etc. The original lobby is partially deined (including of~nal floor tile). Remodeling projects for adaptations for the dLnic have been made over the years in the area abutiing the spine. The spine itself has been gutied of finishes so as to complete seismic upgrade work~ The musetwn progrmzn -will uiilize, to a great extent, the rem=&ning original wall layouts. This includes t&e doctor’s offices, which are dad with "flexwood" which has a wood-~ain appearance (and may be a thin wood veneer on a backing). STRUCTURAL SYSTEMS The building is comprised primarily of Concrete foundations and slab on grade basement and first floor, concrete exterior walls, wood and concrete second floor (concrete in the spine), and wood roof structure. Vertical load capacity., of the building is adequate. (Individual room uses will require an analysis of floor load capacity). Lateral or seismic load capaci~ needs further analysis but is assumed to be deficient. The report commissioned by the City., regarding the seismic work for the building outlined a variety of upgrades to consider. This involves .tying ~e floor and roofs to the walls and adding additional lateral resisting elements to the building (shear walls or moment frames). The location of such elements must be carefully considered both for efficacy, and for pro~ammatic appropriateness~ Also the roof structure is to be sheathed in pl~vood. BUILDING SYSTEMS The existing electrical, plumbing, and heating / ventilating systems for the building are in various states of upgrade..An analysis of which systems are .adaptable and which need complete replacement needs to be completed. Distribution of new systems and maintenance of existing systems must be addressed to be as non-disruptive of historic fabric as possible. Utilizing existing attic and iowered ceiling space for new work is highly desirable. It is assumed that the heating system will be replaced with a modem HVAC system. Also a fire sprinkler system can be considered. Data and phone lines must be installed. P:MRK INTERFACE The park in which the Rot& Building is located presents a unique opportunity for interaction between this proposed muse,am and a public park. While not assumed t&at this opportunity is a foregone conclusion there has been much support for this interface as the two functions are often seen as a compatible and desirable melding in other areas of town and in other cities. ENTRY COL~TY:~D--The wings of the original Roth Building endose a paved courtyard with a brick walkway, which leads to the mural porch and the building’s primary entrance. This layout is assumed to be historic so only ~or alterations are being considered. These alterations are envisioned to au~ment the "hardscape" areas so that certain <%-pes of events might be more successful such a small gathe_,ings like a museum opening. The original landscaping wil! be restored through photo documentation to the greatest possible. ROTH P.iRK "P.4~,q-H_4~’~-DLE"~The museum emhibit spaces and the community room are located to face this portion of the park so as to allow both visual and physical access tothe park. Events and e~hibits may take advantage of this exterior space to augment the success of t~he event. This will require coordination with Palo Afro’s park’s department for use of the park space. T~s portion of the park is potentially envisioned as a "hardscaped" area although formal landscape design and community input has yet to b%~n. !t is s~e to say that the P_&~z-XM_P will be supportive of this interface so as to aug-rnent p~rk ac~f~.d~es, the use of the communit-y meeting room, and the museum exlnibits and events. RO~-I P.~RK--The larger portion of Roth P~rk has been desk.bed as a generally open area for many different activities. Some museum interface can occur here including the major exhibit area. The public restrooms have also been placed on ~d~is side of the building for the convenience of park users with good xdsibility from Homer Street to provide for security concerns. A schematic site plan, which is located at the end of this section, situates the Roth Building and potential adjacent "hardscaped" areas within Roth Park. MUIK~_LS The Roth Building’s murals are we!l knov~m and considered an impotent exhibit for the museum. The inclusion of the murals in the project is assttred and their ongoing maintenance will be caref~lly considered as a par~ership between the museum and the SUSTAINABILITY ]7he preservation of the historic fabric of a building goes a !ong way ~owards conserving building materials and !imiting energy use during construction. New efficient bui!ding systems can ~eate additional energy savings. Utilizing an existing building also eliminates the conversion of open space and the extension of roads and other infrastructure. Reuse of salvaged materials from the wihg demolition will further conserve resources. Establis ~hing links to transportation routes and commercial district facilities assists in creating energy efficient lifestyles. The P~-LMP sees the opportunity to create a sustainable project and ~dll inves@gate alternate measures to increase the building’s overall performance. A LEEDs checklist will be utilized to measure and maximize this performance. CONFORMANCE OF PROPOSED MODIHCATIONS WITH THE SECRETARY OF THE INTERIOR¢S STANDARDS FOR ~EHABILITATION In this section the proposed modifications of the Roth Building are systematically reviewed for conformance wdth the Secretary. of Interior’s Standards for Rehabilitation. A PROPERTY SHALL BE USED FOR ITS I-ILqTORIC PU’I~OSE OR BE PLACED ]iN" A NEW USE THAT REQU~fRES ~v~\rIiviAL CN_~NGE TO Tt-~ DEFL-N-fNG ~CTEI~STICS OF THE BUFLDLNG .~ND ITS SiTE :--~NrD EN~qRONN[ENT. The PAHLM_P proposal seeks a new use for the Roth Building that minimally alters its character-defining features. Exterior work, in general, addresses deferred maintenance issues and would be executed following the "Repair before replace" methodology. Inte~dor spaces and features, which are considered of moderate to high priority, are uiilized- successfully with little to no alteration. The PAL-~,fP seeks to engage Rot_h Park (the building site and environment) but A.qT. AC’_-tiv~NT A--PAGE A-8 _Pr°uoses. no major a!terations to the ’~’-~’, =,. terrain, p aving, or removal ofvegetation (primarily focused on the entry courtyard). THE HISTOR!C CI-LARACIER OF A PROPERTY SHy’ALL ~c~_ "=’~,~, .-u~nu" ~-~ :~’ ~i-D ....... r RE=nRV aD. TI-~ REMOVAL OF HISTORIC ,.’vLATERL%LS OR ALTE~%TION Ol= i~_.-~, tT~ES Ad~-D SPACES THAT CHARACTEKLZE A PROPERTY SI-L%LL BE AVOIDED. The preservation architect has identified ch~cter-defi~ning features of the Roth Building and created priority zone diagrmns for each ~oor. The PAiqlVIP’s proposal seeks to make necessary repairs to the building’s exterior and major systems in accordance wil the ’"Repair before replace" methodology using current preservation technology (this efforl will be augmented through the use of an archite~cm:al consem~ator). The proposed museum layout locates low-impact uses in spaces retaining high integrity of character-defining elements and situates uses requiring new construction in those spaces that possess a low level of integrity and/or character-defining elements. K~.CH PROPERTY SHALL BE RECOGNIZED .iS A Ph~YSICzAL RECORD OF ITS ThME, PLACE, AND USE. CI~L4NGES TI--LAT C1LEATE A FALSE SENSE OF HISTORICAL DEVELOPbfEN-f, SUCH _AS ADD!ING CONJECTUILa~L FEATU-RES OR ARCHYfECYUT<AL ELE:’vLENTS FROM OTHER BUILDINGS, SDLALL NOT BE UN-DERTAKEN. The PAt-£MP proposal does not create a false sense of histo~.cal development nor add conjectural features to the Roth Building. The fac~ade desig-n proposed for the infill -walls (where the 1946 w~gs were severed) will read as a physical record of the rehabilitation work through a differentiated desig-n, which is s}n-npathe~c and compatible to the existing character of the Roth Building. ~/~OST PROPERTIES C~LANGE OVER TRvLE; CHANGES TI-IAT }-L~VE ACQUIRED HISTORIC SIGNIFICANCE EN" TI-~IR O~,’\’.~ RIGHT St-LALL BE RET.Ah-N-ED .~N’D PRESERVED. The Roth Building has changed over iime~, with additions and interior modifications p6_marily with the 1946 addition. The P~IP proposal prioritizes spaces (according to de~ee of LntegTi_ty) and retains features from the various building campaigms. The spine indudes a staircase and elevator, which will be preserved and upgTaded. The State Historical Building Code will be used ~o accommodate minor code variations for minimal modifications. DISTLNCIWE FEATURES, FLNLSI-IES, AND CONSTRUCTION TEC~NIQL-ES OR EXAMPLES OF CILiFTSbL~\rSHIP THAT CHARACTERIZE A PROPERTY SI-L’%LL BE PRESERVED, The PAHMP program seeks to retain character-defining features, which communicate the Roth Building’s significance. Exterior work will address three areas of spedal concern: i) the infill walls at the location of ~e wing removal areas, 2) the addition of a second floor stair element, and 3) an area of wall affected by the removal of the Lee building. This work will preserve the materials and methods of construction (which have been identified by the preservation architect) inte~al to Birge M. Clark’s "California Colonial" desig-n. Exterior work will introduce new uses into the historic Roth Building but will retain interior character-defining features identified by preservation architect. A--PAGE A-9 RPP RESPONSE: ROTH BUILDING / PALO ALTO HISTORY MU$=--~lvf PROIECT The PA_ _~iM?’s proposed layout follows the preservation architect’s prioritization of existing spaces according to integrity.. High-impact spaces are located in existing areas with the lowest de~ee of integrity while non-impact spaces are places in existing area with the ~ghest degree of integrity, in this manner the layout and high-quality finishes that con~a~,’~wdcate t~he ~c design are preserved. DETERIORATED HISTORIC _-~ATU_KES S~.LL BE P~P3.~’[D RATHER TPL42q REFL,~.CED. WHERE THE SEVERITY OF DETERIORATION REQUIRES REPLACEMEN~f OF A DISTINC!flXrE FEATUTfE, THE ..XFEW FEATUq-fE SPL&LL M_ATCH THE OLD IN" DESIGN, COLOR, TEXTUXLE, .~N’D OTHER VISUAL QUALITIES AND, WHERE POSSIBLE, ~£A.TERLa_LS. REPLACEMEN~ OF MISSING FEATURES SHALL BE SUBST.MNTL4.TED BY DOCUM-ENTARY, PHYSICAL, PICTORIAL E’vq’DENCE. The P.Mu_~vIP’s proposal calls for completing deferred maintenance work, whic,h engages historic materials and features. These elements, such as copper rain water leader (and attachments), steel windows, and ~de flooring, wi!! be repaired rather than replaced. When replacement is necessary, new features will match the old in design, color, texture, etc. The nor~daeast elevation of the Roth Building, modified to connect it to the Lee building (now demolished) wi!l be returned to ori~nal config-uration based on drawn documentation. CHEMICAL OR PHYStCAL TREATIvFcNTS, SUCH .45 S_M.N-DBLASTLNG, THAT CAUSE DA~ia_GE TO I-ELSTORtC N,L,&TERL’~LS SPLA.LL NOT BE USED. THE SUT<_FACE CLE.&N’ING OF STRUCTLTLES, IF .APPROPRIATE, SPLQLL BE U...~-DERTAIK~N USINTG THE GENTLEST ME.,a~N’S POSSIBLE. The PAI-LN’LP proposal recogrdzes the impo~ance of properly assessing historic materials and using the gentlest means possible when treating character-defining features. Therefore, an architectxrral conservator will be added to the architecvare/engineering team, once a tease option is entered into, ~o gq.tide the preservation of significant features such as the fresco murals and medallion porn:aits. SIG_N~C4.NT ARCHEOLOGICAL RESOLVRCES ,a~a’FECTED BY A PRO~CT SHALL BE PROTECTED I~N’D PRESERVED. T_j: SUCH RESOURCES MUST BE DISTL.T<BED, MITIGATION MEASURES SPL&LL BE U.,’NDERTA_KEN, The PAI-EM_P proposal rec%maizes the impo~a_nce of preserving sigTdficant archeolo~cal resources. Therefore, depending on nature of the construction work and sensitivity of the immediate area of Roth Park, an arc_heolo~st may be added to the architecture/engineering team once a lease opt-ion is entered into. NEW .aDDITIONS, EXTERIOR ALTERATIONS, OR RELATED NEW CONSTRUCTION SI-L4LL NOT DESTROY HISTORIC ,.’vL~_TERL~LS THAT CI-L4_RACT_-~E THE PROPERTY. TPIE NE_W WORK SHALL BE DIFFERENTIATED FROM THE OLD AaN’D BE COMPATIBLE WITH THE .~,L.-hSSIN~G, SIZE, SC_a.LE, .a2N’D :MRCHITECTL,’TL~.L FEATDT~ES TO PROTECT THE HISTORIC LNTEGILWY OF THE PROPERTY MN’D ITS EN-VIRONlvIENT. The PAI--EVLr~ proposes to "in,ii!" the openings created by the removal of wings of t_he 1946 Roth Building addition. The basic arc_hitec~%~rai design concept is to create a sense of depth on a very flat remaining wM1 surface. Utilizing elements AT’fACI-LME.N-f A--PAGE A-! 0 that are t.vpical o{ the Spanish Re~,,a! stT!e ge~e (a "’^= ~7..- .....~e~v of shade / shadow, and void / solid that will be sculpted in "has relief") ~eate’s a sculptural effect that "animates" a flat wall surface whose overall chara~er is in keeping with the Spanish Edectic s71ing. These elements are sim~ar to the onesformal on the historic Roth Building so a basic "massing" compatibili~ [s established. The proposed work recognizes that specific tre~tmer[ts to di{ferentiate the new work ~om the erdsting building must be established and will involve the selection of material, color, texture, and detailing. The PzA~I-P proposes to return a portion of the northeast elevation of the Roth Building (an e~stin~ cement plaster parapeted -wall where the Lee Building once communicated) to its oriocdnal appearance. Utilizing ori~nal plan docmmentation to !ocated missing features, installing salvaged building materials in documented locations, and removing non-contributing elements protects the inteom’i_~" of the Roth BufldLnz. The PAi-~£P proposes to introduce a second stair tower to comply with current code e~ting requirements an additional enclosed staircase must be installed at a spedfic location within the second floor. This minor second floor addition since the stair must be located outside of the second floor "foo~rint" The placement of this addiNon, its desig-n and construction material appropriately differentiate it from the ori~nal building. N’EW ADDFfIONS .anN’D ADJACE:N-f OR RELAT_~ NEW CONSTRUCTION SFLALL BE UNDERTAKEN IN" SUCH A ._’vL~_NXNER TI-iAT !F REMOVED IN" THE FL’TL-RE, TL-r~ ESSEN-~_AL FORM AND IN-fEGRITY OF ~ I-I~STORIC PROPERTY :-MN~!D ITS EN-X;TRO.N~LEN-f WOULD BE U L-NIMP :affRED. The proposed facoade design at the "infii!" locations, the addition of a second tower, and placement of non-impact uses in locations with .high integ-ri.ty are program elements intended to respect the essential form and integ~ty of the Roth Building. The removal of these elements wiLl yietd a Roth Building with intam character-defining features that dommunicave its significance. The documents listed below immediately follow: Exhibit A.o. !. Exhibit A.o.2: Exhibit Roth Park--Schematic Plan Roth Building--First Floor Proposed Layout Roth Building--Second Floor Proposed Layout Roth Buiiding--Basement Proposed Layout Roth Building--Massing Study (at inF_ll w~,dls) ATIACHMENT A--PAGE A-I ! A.4 SIGNIFICANCE & INTEGRITY OF ROT*~I BUILDING A description of the improvements to be performed to the property.,- as requiredunder Section ~ (C) (2) of the Information Flyer. To properly determine the .historic nature of the Roth Building and therefore how the building must be preserved requires a ca~ef%l analysis. The PAi-~-~fP has taken upon itself the crealon of a conceptual historic structures report (HSR) so as to create deten-ninations for buildings prese~wation planning. ~though not extensive, this report provides first steps in compliance with the Secretary of the Lnterior’s Standards for Rehabilitation - a maior requirement of the R.FP. This conceptual HSR can be found in .Appendix A. Its fLndings and implications are stwnmarized here. INTRODUCTION The Palo Alto Clinic building, commonly known as the Roth Building, is located at 300 Homer Ave., Palo :Alto, CA. Prominent Palo .’Qto architect Bfrge M. Clark desig~ned the original portion (1931) as well as an addition (1946). Stun~a-nerhill Construction is presently seismically up~ading the Spine of the 1946 addition and will then demolish the wings of the 1946 addition. (No work is currently scheduled for the 1931 portion of the building.) The building was recorded by the Palo Alto Historic Resources Board in 1981 and assigned a Category, 2 rating. As defined by Palo .Alto Municipal Code, "Category 2: ’Major Building’ means any building or group of buildings of maior regional importance, meritorious works of the best architects or an outstanding example of an architectural sty. le or the s~listic development of architecture in the state or re,on. A major building.rnay have some exterior modifications, but the original character is retained." Policy, DC-12 of the South of Forest ~’adea Coordinated .’Area Plan (Phase I) calls for the preservation of the iKoth Building ~&rough "restoration and rehabilitation of the ~uilding in accordance witch the Secretary- of le Interior’s Sfandards for Rehabilitation. Additionally, Program DC-3 directs that "[t]he continued use of The Roth Building should include a public facility.." HISTORICAL BACKGROUND The historic back~ound of the Roth Building and the practice of Palo :Alto C~inic, Inc. have been documented primarily in four previous publications: An Architect Grows up in Palo Alto: The Memoirs ofBirge M. Clark, F.A.I.A. (Bi_rge M. Clark, 1982).¯History qfPalo Alto: ~ze Early Years (Pamela Gullard and Nancy Lund, 1989)¯Palo Alto: A Centennial History (Ward Winslow and the Palo .Alto Historical Assodation, 1993) ¯History of Innovation - A Place ahead qfiits Time (Palo :Alto Medical Foundation website, <htl-p: / / www.pamf.org/about/history/> In 1929 a g-roup of locally and nationally known physicians, headed by Dr. Russe! V. A. Lee, founded the Palo .Alto Clinic, Iric., creating an early group medical practice. Each medial parnner practiced a medical specialty., such as surgery, obstetrics/gynecology, internal medicine, and pediatrics, in 1931 the ~linic hired Birge.M. Clark to design a disc building. The building -was ATy~ AC.~-~,IENT A--PAGE A-12 constructed during ~ q39 in the ._alfforma Colonial" idiom, The prac~ce grew during the 1930s and 1940s, adding doctors and medial spedalties to its services rendered, to meet patient care needs..~ter WW~, in 1946, the Clinic again hired Birge M.Clark to desiz-n an addition. That same year, upon ~,e suggestion of Dr. Lee, the Clinic contracted with Stanford Univer~i~r__. to r-~rm~ ~I~.~_~ r~-r~ ~ai~ ~,~,I~==~+1~ services, an early instance of this health care arrangement. The Clinic changed its name to the Palo Ako Medical CFinic. The !950s continued the need to ~ow based upon the commitment to meet the demands of an ever-increasing patient population. Additional partners joined the Clinic, and during this decade Dr. Lee partnered with Dr. Marcus Krupp to found the Palo Alto Medical Research Foundation. The Foundation erected its o~m building in 1958. In 1961, m%er years of overcrowding the Clinic occ-apied a new three-story building to the east of the Roth Building. This building was named after Dr. Lee. In 1980 the Palo .AJto Medical Foundation was fo_m~ed to combine the work of the Clinic and the Research Foundation. In 1987 the Medical Foundation completed the purchase of the land and buildings of the Clinic. The Medical Foundation sold the Roth Building ~o the City of Palo AJto in 2000. PERIOD OF SIGNIH~ANCE Based upon known data, the oeriod of si~_~ficance (the chrono!ogcal period that relates to the historic context)- has been established as 1932, the year of Roth Building’s construction, to 1955 when the building and addition would be over ~f~- years of age. CONSTRUCTION HISTORY ORIGINAL CLLb]C (t931-32)~The Palo AJto Clinic, Inc. hires prominent Palo Alto architect Birge M. Clark to desigm a new clinic building for its practice. Clark designs a U-shaped building with one-story wings and a nvo-story ’spine.’ The building’s exterior exhibits the t~ademark "California Colonial" features t)~ical of Clark’s projects, such as stucco finish walls, tile roofs, and wood balconies. The entry." porch is decorated with medically themed murals executed in fresco by Victor A_mautoff. CLLN-IC ADDITION (1946 - 47)--The Palo .’Alto Clinic, Inc. again hires architect Birge M. Clark to design an addition to its practice. Clark designs a U-shaped building with three-story wings and ’spine.’ A sunken garden is located between the wings. The bu{lding’s exterior exhibits the trademark "California Colonial" features .typical of Clark’s projects, but in a more utilitarian execution. ~-fERIOR REMODELLNG (!940s-i995)--Interior remodeling to fad!itate changes in medical technology & practice needs. Northeast comer of the 1931 portion is altered to connect Roth Building with Lee Building, erected in 1961. [Note: City,- of Palo Alto disposed of plans & permit applications dated prior to 1971.] PARTLAL DEMOLITION & SE!SNLIC UPGiK’4DE (2000-PRESEN~)--Exterior openings at northeast corner of 1931 portion are blocked up ~ith demolition of Lee Building. Wings of !946 addition are severed from ’Spine’ and specific building mate_dais are salvaged from wings. Spine is seismically upgrade. Upon completion of ATTACHMEN"7 A--PAGE A-IS seismic up~ade work, the wings are to be demolished. The wing footprints and the intermediary sunken garden are to be badKfilled. Ci-L~P~- CTElt- DEFLNIN G FEATURES The Roth Building possesses character-defining features that must be identified for protection to comply with Secretary of the Interior Standards. Character- defining features are elements that collective!y contribute to the b.istoric character of the resource in c~uestion and are the elements, which convey the historic significance of the 1~uilding. The Roth Building retains interior and exterior elements that are character-defining features based upon the Period of Sio-°’nificance. These are the building elements that must be preserved so that the building maintains its ability to convey its significance as a medical clinic and an example of a prominent architect’s work. Exterior feat-~es are: ¯Landscaping (~ h~fidd)¯Concrete and/or brick walkways¯Cement plaster finished concrete walls¯Wood doors ¯Metal sash windows¯Glass block windows (at existing stair landings)¯Metal g-~tters and rain water leaders¯Piaster and/or wood cornice molds¯Clay roof tiles¯Exterior fresco murals at !Obby (conservator to assess infield)¯.’Arcade entry, w/medallions¯Projecting 2’~ story wood balcony w/turned balusters¯He~wn wood post and beam Bryant St. entry¯Circular tile s~een vents¯Chimney. Interior features are:¯Room layout of 1931 dinic spaces (in wings)¯Tile, and linoleum iooring¯Plaster, stucco, wood, and Fle,vood wall finishes¯SK~cco and plaster ceilings¯Flem,~ood and metal trim ¯Terrazzo staircase¯Metal staircase railing¯Elevator shaft, cab, doors, and equipment ¯Metal wall radiator screens STATEMENT OF StGNIFIC-~NCE T_his building is sigr~ificant because it is an example of an early medical clinic in Palo .Alto desig-ned by a noted regional architect~ Birge Clark." It is probably eligible for the State and NationM Re~sters at a local level. PRIORITIZATION OF SPACES/ROOMS The Roth Building’s altered floor plan can be prioritized into several zones, which reflect the integMty of the ~dividual spaces/rooms. The location and priority of each space strongly determines an appropriate new use for the space, and the extent to whic~ a space can be altered. T_his prioritization is crucial for ATT. AC~I~,LENT A--PAGE A-!4 crea~J~g a proje~ i~at complies with the Secreta_D, of the Interior’s Standards for Rehabilitation. (The State Historic Building Code can also be utilized to assist in the preservation of these features.). PRIORITY ONE (Red color - features and spaces whid~ should not be altered) indicates the presence of the following character defining features, typically:¯Wall layout original to the 1931 clinic desig-n (doctors’ offices)¯The presence of high quality inter, or ~nishes, such as Fiexwood, tile, terrazzo, metal railing, decorative metal radiator screens, etc. ¯The presence of high quality exterior finishes, such as fresco murals, wood balcony, wood posts i bem-ns, etc. These spaces indude, but are not limited to the following:¯Mural Porch (Arnautoff’s medical-themed murals)¯Doctors’ offices (radiators, Flexwood wall finish) ¯Former lobby area (original tile, radiators, ~exwood finish on columns) ¯Toilet room in northwest 193! wing (ori~nal tile on floors and walls)¯Stair and elevator in !946 spine. (A!1 floors) o Bryant St. entry porch (Hewn wood posts and beams) ¯ Homer St. vestibule/entry on northeast 1931 wing. PRtORFFY TWO (Yellow color--features and spaces which should be minima!ly altered) indicates ~e presence of the foliowing character defining features, ..typically:¯Wall layout original to the 1931 clinic design (trea~nent suites)¯Wall layout original to 1946 building campaign¯The pr$sence of secondary quali~ ihterior finishes, such as plaster, vin)d. tile, metal radiator screens, etc. These spaces include, but are not limited to the following: ¯Treatment suites (treatment room, antechamber, & toilet room, t~.)¯Office spaces (onSecond floor) ¯Corridors and halls (on First and Second floors). PRIORFFY THREE (Green color--features and spaces which may be altered) indicates the presence of the following character defining features, t.vpically:¯Post 1946 wall layout (or absence of walls due to recent upgmade work) ¯Low quality finishes such as carpet, sheet rock, etc. These spaces include, but are not limited to the following: ¯Area in 1946 spine; all floors (not including stair and elevator)¯Majority of area in 1931 spine (not including former lobby area or treatment rooms at south comer). SUPPORTING IM_ATERIAL The documents listed below can be found in Appendix A: Roth Building--First Floor Prio~tized Zones Roth Building--Second Ploor Prioritized Zones Roth Building--Basement Prioritized Zones A_,’-r, AC_~v[EN-i" A~PAGE A-!5 RFP RESPONSE: Ro~{BUILDRqG/PALOALTO HISTORY MI2SED----MPROIECI" ATTACHMENT A PROPOSED USE. HISTORIC PRESERVATION AND u~ v £LOPMENT OF PROPERTY A.!PUBLIC NEED AND BENEFIT TO THE COMMD_-NITY How will your proposed use satisfy a public need and benefit the City and/or community. THE NEED Palo .Alto is exceptionally rich in history and innovation. Our past stretches from the Ohlone Indians to early Mexican land gTants tO the establishment of Stanford Universi~T to the leading edge of both serrdconductor and software industries. It harkens from a time of Juana Briones and mission bells on an eaz+..hen E1 Camino Real through the birth of Hewlett-Pack~d in a garage on Addison Avenue to current biotechnology breakthroughs. University towns engender cultural, intellectual, architectural and educational possibilildes only dreamed elsewhere. Such possibilities in Palo Alto have shaped not only Palo .Alto itself, but also the national and intemationa! commtmity..Yet, we have no pl ace to collect, exhibit, or demonstrate our heritage. Our history provides a sense of place and establishes a cultural seducing for our lives. Through ex~bits, programs, and interactive demons~ations, a Paio Alto History Museum ~xdt! provide a place to learn about the remarkable people, places, and events that played a parl in our history. The very fact that all but one other munidpaE~" in Santa Clara CounW--as wei! as tow-ns all over this cotmtry, many much smaller than Palo Alto--have loca! history museums speaks to the recoo_o-nized need of capturing for poste~ty stories that wq_l! be !ost without a permanent home. THE BENEFIT As described above, the creation of a Palo ~Alto HistoW Muse~trn is itself a benefit to the communitv. The PaJo .Alto History Muse~trn project will restore the Roth Building, the original Palo ’Alto Clinic, in compliance with the Secretary of Interior’s Standards. The Victor _4_rautoff murals will also be restored. The prog-ram layout indudes a community meeting room that will be available to neighborhood g-roups and City Staff for meetings similar to those now held at the Cardinal Hotel and ~vVoman’s Club sponsored by neighborhood g-roups and Ci~ staff. There is a shortage of public meeting rooms, and this additional space should he!p serve ~e community’s needs. The community meeting room wiI1 double as a history classroom and will be available for speakers, workshops and ctasses for the Museum as well as the community. Neighbors and park advocates with whorn we have spoken want ie museum to interact with the park. Therefore, we have al!owed for Rmited entry to the building from the back and have proposed "museum windows" containing A--PAGE A-I rotating exhibits that ~vili create visual interest, thus enlivening the back of the building for the pleasure of park visitors. Respon~ng to neighbors’ request for a car4, we are considering a small car4 to serve coffee and Hg~ fare to park ~sitors, neighbors on ~d-~eir way to work, and museum goers. A local restaurateur has expressed interest in such a proposal, and we plan to pursue this further, but no commitment can be made at this time. Palo A!to’s historically high rents make it difficult for non-profit entitiesto stay in our community. The history, museum has identified space to rent for potentially one or two other non-profit organizations. The Museum project committee intends to include a residential unit on the second floor for a museum employee. The community would acquire a housing unit without a commuter trip. The second floor pro~arn layout shows space for the Guy Miller .Archives. The community would benelt from this relocation because space would be freed up at the Main Library.. Reference materials would be separated, however, and considerable discussion is needed to determine whether moving these archives is the best way to serve the community. AT’fAC.’.-LME.~-f A--PAGE A-2 A.2 PUBLIC ACCESS The degree of public access’ provided by your proposed use, including how you propose to make the Roth building restrooms available for use by the public using the adjacent .-’ ’ ~" "~p ....d~ a commumtv ,.e~.,n~ room as part ofpark- (required) amd ,x h~,h~, you p!an to ....; ~"--" ~’; " your pr~ect (strongly encouraged). THE MUSEL~M The very, nature of a musetwn is that of a public fadliD,: Our displays and pro~arns will be of lasting interest and value not only to the general viewing public, but also to history" students, families exploring their personal heritage, or public offidals investigating the past of a community in order to make informed derisions about its f-uture. The Pal© Alto I-IistoW Museum wil! serve the entire community. Memberships will be sold but will not be required to enjoy the resource. The proposed Pal© .’Alto History Museum hours being considered are 11-4 Friday through Sunday, mirroring t~e hours of the Museum of America Heritage (MOAH) across the street at 351 Homer Avenue. These hours are practical from several perspectives. ¯llam respects the early Sunday comings and goings and parking need by St Thomas AquiKas Church a{ Waverley and Homer.¯Sc~hool tours most !o~cally commence in the late morning hours and before 2pro.¯.’After school ~oups such as scouts Zgp_ icaily tour from 2-4pro.¯The Friday hours accommodate people who work but do not live in Pal© Alto.¯Museums staffed pri_mar~ty by volunteers, which more museums are, need to respect the length of a shift of du~, 11-4 being a reasonable shift.¯Haxing the same hours as MOA_H will provide maximum convenience, ~Mthout requiring a second rep, for those likely to be interested in the ~vo history musemns with different loci. PUBLIC RESTROOMS The project requires access to public restrooms. In desig-ning our pro~am tayout and in considering the Museum’s proposed hours of operation, it was determined veW quickly that outside access to the restrooms was essential in order to best serve park users. This arrangement provides maximum oppo~amity for restroom access without reliance on the presence of Museum staff. COM2vlUNITY MEETING ROOM The Pal© _’Alto Histow Museum Project includes a community meeting room for public meetings, speaker events, workshops and classes. Space for suc~ purposes is currently in short su.Dpt-v- in Pal© ~to, and the Committee be~eves this to be an appropriate public A--PAGE A-3 A.5 PXRKING MANAGEMENT Your plan for managing the parking need generated by your proposed use, i.e., alternatives to on-site parking. The Roth Building site does not have any on-site parking avaiiabfiity. The Palo AIto History Museum Project Committee appreciates how this al!ows for the maxi_mum mount of park space. Being surrounded by partdand also makes for a wonder#’~l seV-dng for a public community faciiiw, such as a museum. ALTERNATIVES TO AUTOMOBILE The Roth Building is located at the comer of Bryant Street and Homer Avenue. Bryant Street is a bicycle boulevard, and the plan for Homer _Avenue to become a bicycle boulevard offers g-r_eat oppommi~ for the History Museum to be accessed by bicvc!e rather than car. The completion of the Homer Avenue bicycle/pedestrian under-tossing will f-ctrther promote visitors traveling by bike. Bicycle parking can be accommodated on site. The Roth Building is near both downtown and neighborhood, providing ample opportunity for many visitors to arrive by foot. The Roth Bui!dJa.ng is we!! located for pedes~.m~ access. At! members, voiu_v.teers, and employees of the Palo .Qto History Museum will be encouraged to use alternative forms of transpo~ation w~en traveIkng to the Museum. The Museum will display and make available pubic transportation schedules mad routes. The Palo .adto free shuttle currentiy goes ~,,,~,~_Nn Roth Building. OFF-SITE PARKING Any new use in a vacant b~tilding will cause some in,ease in trMfic and parking demand. As is mentioned in the information flier and in the SOFA I development a~eement, there will be 60 public parking spaces available to the ~<oth Building a half a block away at 250-270 Homer Avenue. The spaces are to be available on Saturday and Sundays from 8am to 9pro and on weekday evenings from 6pro to 10pro. Additionally, the City Hall parking garage with over 900 spaces is a block and a half away. Demand is typically not as ~eat in that fad!iV on weekends and evenings whic~h is when most activities would be taking place at the History.. Museum. We are in discussion with the Museum of A_merica Heritage about the feasibility of an overnight parking space at their !ocation for the Histou,.- Museum’s residential unit should it be needed. The Museum will make available a map showing the location of available parking facilities and encourage visitors arriving by car to use those fad/tries. ATTAC~nvLEN-7 A--PAGE A-16 Ch~e~ng at l!am respects the early Sunday morning parking need of St. Thomas Aquinas Church at Waverley and Homer, thus not exacerbating the paff ~King need. Having the same hours as MOAI-I wi~ provide maximum convenience, without requiring a second trip, for those likely to be interested in the two Nstory museums with different foal. The vast majority of events at the Museu_m would be on evecdngs and -weekends when parking demands are tess. Museurn visitors, employees, volunteers who must drive -,ill be encouraged to car pool. ATTACI-INf£A~f A--_ AG~ A-17 A.6 EXPER,2XSE AND EXPERIENCE OF PROJECT TEAM MEMBERS Describe the pertinent expertise and experience of any members involved in your project tern-n, including any consultants (arci~itects, engineers) to demonstrat~ abiii~ to provide design solutions, ~duding adaptive reuse fi~rough historic preservation, transitions with the park area (including the spine, if retained) and interface with the neighborhood. GARAVAGLLA ’ARCHITECTL-ILE I~£KM BACKGROU,.-ND Garavaglia :a~rchitecture is a six-person, _~ service architectural fi_._’Tn, corrurdtted to providing innovative and cost effident solutions for a variety of arc.hitectural and planning needs and for a broad range o{ dirents suc~h as: ¯Federal, state, and local agendes ¯B~filding owners ¯Private developers ¯Non-profit groups Since the establishment of the fizm in 1986, we have deveioned exne~-~ise in providing clients with creative, technically competent, solu~dons t$ their design needs, including: ¯Historic prese_wation projects and reports ¯Building renovations and up~ades ¯Commerdal and retail development ¯Office and retail interiors, space planning ¯~_X!laster plan analysis We approach eac,h project as being unique to create a range of solutions tha~ are developed to provide a positive desig-n impact that respects the client’s goals and budget ms well as the historic c~aracter of the building and its site. FIRM PHILOSOPHY The work of t.he ~rm bears witness to the pursuit of excellence in all projects, partic~flarly in resolving complex problems within budget restrictions. We maintain flexibility in meeting the needs of client groups and building users. We strongly believe that there is an appropriate level of architectural ser~Ace specific ~o the individual needs of each client. Our experienced staff enables us to provide a wide range of se_wices, which support our clients, needs in all stages of the project from initial planning to post occupancy review. The skilled staff of professionals provides hands-on contact with loc~ agendes and communities to expedite situations as they arise, with immediate response and resourcefulness. The firm’s work has been published, praising the abilit-v- to design and renovate existing struct~tres utilizing creative design solutions. We have received ~vo awards from preservation organizations for preservation projects and also recoo-o-nition for our work on a preservation battle in San Carlos for the Garden I-Iadenda. The firm’s vision includes a passion for the place of history in our lives. We have developed our services with the long-range goal of saving the historic fabric of built environments while Wing them new life. The firm is committed to the prese~-ation and rehabilitation of California’s historic structures. As an architect and a California native, ~ir. Garavaglia has a high regard for maintaining the character of California’s small town’s and sensitivitw- towards building A.!-fACI~MEN-f A--PAGE A-18 conse_~ation, ~storic prese_~mtion and the inte~eiationship be~veen older structures and community context. This dedication extends to the ~.~aff as Garavag!ia Arcmrecrur . Each staff member has rehabilitation, renovation and new cons~-ucdon expe~_ence in adaptive reuse, feasibili%~ and reuse studies, historic structures and materials assessment, seismic upgrades and urban building facade improvement projects as well as traditional and small town _~!a~_nin_~ issues including the "Main S~reet" approach to preserving and enhancing communities. The staff is ~ly versed in the Secretary of the Interior’s Standards for Rehabilitation, ~nd the State of California’s Historical Building Code and their Lmp~ications on individual projects. We a~e also knowledgeable about funding sources and federal Historic Presentation Tax Credits. Garavaglia Architecm_re understands that truly innovative solutions are not achieved in a vacuurn. We are committed to a collaborative approach to desigm, encompassing economic as we~J as aesthetic decisions that benefit the client and the community. KNOWLEDGE OF ST;~NDARDS, REGULATIONS, CODES ~: TECHNOLOGY Our projects keep us actively researching the U-BC, State Historic Building Code, California Building Code, energy codes, accessibiliq,~ regmlations (induding ADA), Secreta<¢ of the Interiors Standards for Rehabilitation and Prese~¢ation, and other applicable references. With d-ds constant review and verification, we are ve~- comfortable with the various aspects and applicability of the codes espedally how they apply to existing buildings, relocation, change of uses and other upgrade ",IMggers." Our work with historic structures keeps us in dose contact with the spirit of The Secretary’s Standards and how they appiy to the various ty?es of historic properties. We have been involved with projects addressing the needs of the California Environmental Quaii~- Act and the laws impact on Historic Resources. We have provided input on the laws implications and made recommendations on its use. We also have a good working relationship with the State Historic Preservation Office as well as many !ocal governmental agendes, planning and building deparm~ents, allowinZ us to coordinate reviews and work with these agendes to eliminate potential problems or delays. ATTACI~MENn2 A--PAGE A-19 MiC:{ L A. GARAVAGLIA, AiA POSITION Owner and -~~ r,_nc~pm in <_nar~e EDUCATION Bachelor of A_rchitecture, California State Polytechnic University, at San Luis ©bispo With emphasis in Historic Preservat{on License to pracdce architecture in California Exceeds Secretary of the Interior Professional Qualifications Standards--Historic Architecture RELEVANT EXPERIENCE Mr. Garavazlia has over 22 years of experience in the arc~tectural profession. He has completed a wide variety of proiects ran~ng from large-scale public proiects down to small residential remod$1ing. He is dedicated to providing architectural services that create unique and interesting design solutions, which respect the clients needs, the concerns of the comrnunitv as we]] as the project’s scheduling and budget requirements. :’vLr. Garavagtia established his arc~tecture firm in San Francisco in 1986, dedicated to producing quality commercial, institutional, and residential renovation and rehabilitation projects, which are sensitive to limited budgets and special user groups. His knowledge and love of historic structures has led to the firm’s approach and emphasis on historic preservation, adaptive reuse, and the "Main Street" approach to community revitalization. His specific project experience includes major involvemem and direction in the firm’s listed projects, contributing expertise in management, technical input, project implementation, and espedally historic preservation issues. Projects with his major technical and management involvement for historic building rehabilitation projects and reports include: ¯Palo .4/to History Museum Project, Palo A!to ¯Roth Building Protections, Palo Alto ¯Knight Foundry Historic Structures Report, Sutter Creek ¯Richardson Grove State Park, Lodge & Theater Historic Structures Report ¯Forest Home Farm Walnut Building Rehabilitation, San Ramon¯Presidio of Monterey Historic Building A_nalvsis¯Lake Chabot Golf C~urse Historic Clubhous$ Study ¯Aquatic Park Aububon Center, Berkeley Marina ¯Bryant Street Residences Relocation Study and Rehabilitation Project, Palo .4!to ¯Ri~zer Street Historic District Alternatives A_nalysis and Rehabilitation Projects ¯Loomis Fruit Packing Building Reuse Study, Loomis ¯Webster Hotel Rehabilitation, :Alameda ¯572 Folsom S~eet Building Re-use Study, San Francisco His commitment to historic preservation issues includes current memberships with the California Preservation Foundation (at a "partner" level), National Trust for Historic Preservation, Association of Preservation Technology including a training course in wood conservation and attendance at the upcoming conference’s training course in historic adobe conservation, San Frandsco Heritage, National Main Street Center, and the Preservation Action Counci! of San Jose. He is also a participant in Alameda% West Alameda Business Association’s Design Committee and is currently working on design guidelines for that district. Mr. Garavaglia is the past President of the North Beach Chamber of Commerce. He led a subcommittee regarding streetscape improvements for ATTACIm"v[EN-f .%--PAGE A-20 Broacl.wav, the revitMizaNon of Grant (a shopping street), and neighborhood planning and transportation issues. iVlr. Garavaglia’s speaking engagements have included: Sustainabihty and the Secretary of the Interior’s Standards for Rehabihtation at the 2003 California Preservation Foundation’s Santa Barbara Conference¯Training in January 2003 for the Palo Alto Planning Department and Corm’nission, The t-~B and ARB on "Interpreting the Secretary of the Interior’s Standards for Preservation and CEQA"¯Presentations at the 2002 CPF Conference in Santa Rosa¯"State Historical Building Code / Secretary of the Interior’s Standards for Rehabilitation" for the May 2001 Palo Alto / Stanford Heritage Association Historic Preservation Awards Ceremony¯"State Historical Building Code / Secretarv of the Interior’s Standards for Rehabilitation for the Summer 2000 Associatior[ of Building Designers¯"Feasibility Studies for Problem Buildings for the Summer !999 California Main Street Network Meeting ¯Presenting the implication of the State Historical Building Code at a series of public forums in the City, of Palo Alto¯"Guiding Design on Main Street" sponsored by California Main Street and the California Preservation Foundation; Marc~h 1997¯"Economic Development Workshop", sponsored bv the Chinatown Neighborhood Preservation Initiative¯The 1996 California Preservation Foundation State Conference fin San Jose. He has been included in severa! publications including Northern California Home & Garden, A_rchitectural Record, and the San Francisco Chronicle. A.TT. AC_~IMENT A--PAGE A-21 I’ZFP R.E-SPONSE: ROTH BUILDING/PALOALToH~oRY MUS~’MPRO.~CT JOSEPH COSTA GARA VAGLIA ARCHITECTURE POSITION EDUCATION Bachelor of .a~chitec.h.tre, California College of ~a~ts & Crafts Selected for Louis Kahn Honors Studio. Meets Secretary of the Interior Professional Qualifications Standards--Historic ~irchitecture RELEVANT EXPERIENCE Mr. Costa has worked in the architect-u.ral profession for over 15 years. His primary focus is to cultivate design responsive to the unique character of each project while inte~ating consultant coordination, construction observation and quabty control. He has a strong interest in sustainable desig-n practices and the use of historica! research and community input as purposeful resources in planning and design processes. Mr. Costa has managed and desig-ned projects in locations throughout California which include large and small scale residential zestoration and rehabilitation projects, public housing, urban planning, state parks historic structures reports, transportation facilities, educational facilities, seismic retrofit, cultural arts facilities, courthouses and commercial structures, adaptive use projects and preservation studies for historic structures. Projects in which he has managed or had major desio~a or technica! involvement with include: ¯Palo _~to History M~seum ¯Palo Alto Caltra{n Station Rehabilitation, on the National Re~ster¯Knight Foundry historic Structures Report¯Richardson Grove historic Structures Report¯BO,’ant Street Residences Feasibility Study ~or ~e City of Palo Alto¯Bryant Street Residence Rehabilitation ¯2406-08 Washin~on Street in San Francisco, a residence included in San Francisco’s Historic Building Survey¯River Street Gardens Rehabilitation in San Jose ¯Lake Chabot Golf Course Historic Clubhouse Study ha Oakland ¯Presidio of Monterey Historic Building Survey¯Aquatic Park Audubon Center in Berkeley, California ¯Swords to Plowshares building rehabilitation in San Francisco ¯Stevenson / Drinkhouse Estate Rehabilitation, Atherton, California¯Emmett House Rehabilitation, for the City of Belmont¯The Eureka California Came~e Library Rehabilitation¯Ci~ of Eureka Public Walknvays and ~lazas ¯Cqunty of Humboldt Courthouse and Libra,, Seismic Retrofit¯Park Entry Gate and Kiosk, Toro Re~ona! Pdrk, Monterey County, California ¯Salinas Union High School Rehabilitation ¯Caminos Hote! Rehabilitation FeasFr~ilit-y Study, Salinas, California ivlr. Costa was a design review member of the Eureka, California Main Street Pro~am _from 1992 to 1997, and is presently a Vallejo, California Main Street Design Committee member. As a team leader for the 1993 Livable Communities Forum in Humboldt County, California he developed a plan to revitalize a neglected area of Eureka, California using sustainable design principles and local historic research. The plan was presented in an open communit3’ forum sponsored bv The Livable communities Pro~am. His work has been published in the "Salinds, Californian" and the Eureka "Times Standard". ATTAC~L’v~N-T A--PACE A-Z2 RFP P,.ESP©NSE: ROTH BUILDING / PALO .-~L~ O HISTOR. MUSEL%~ PRO~CT SHEILA MCELROY GA~4 VAGLIA ARCn~_ a’" , ~CTURE POSITION .*~rchitectural Historian EDUCATION Master of Science Historic Preservation, Universi~- of Pennsylvania, Philadelphia, PA Concentration in Research and Documentation Additional course work included American Architectural History, American Material Culture, and Materials Conservation Duel Summer Internship, Cliveden, a National Trust property. Chew family papers research & documentation of a 194 century architectural addition to the 18~ centuD’ home and cataloguing the family’s decorative arts collection Bachelor of Art De~ee, Roger Williams College, Bristol RI Emphasis on Historic Preservation, :&merican Art, and Histo.r3., of Architecture Supplemental studies: .’American Architectural History, Columbia UniversitTI-iistorv of American :~t, and Museum Studies, Hunter College AmeriCan Decorative Arts, The Cooper Hewitt Museum Design, Economic Restructuring, Organization, and Promotion, the Main Street CertL~ication Institute, National Main Street Center, National Trust for Historic Preservation Exceeds Secreta~ of the Interior Professional Qualifications Standards - .’Architectural History RELEVANT EXPERIENCE Ms. McElrov is dedicated to historic resource preservation by facilitating the revitalization and development of historic properties and districts. ~he has 12 years of historic preservation and architectural research, management and design-related experience with profit and non-profit corporations, including eight years of experience as an executive director for Main Street towns. Her responsibilities have included historic research, adaptive re-use, streetscape analysis, design assistance, identification of funding resources, program development, product markeiing and staff supervision. She works closely with local cornmunitT development and planning departments, and historic commissions on issues of preservation planning, facade improvement design issues, and economic development on a varie~ of projects. Examples of such projects include: ¯Palo Alto HistoD~ Museum, Palo .aJto¯Preliminary Analysis and Cost Feasibility Study for Six Un-Reinforced Masonry Buildings, Salinas¯NaNona! Reg-ister Eli~bili~’ Report for the River Street Historic District, Sap, Jose Ms. McEIrov was sub-consultant for a project where she conducted research and analysis for National Re~ster of Historic Places eHgibilib, for the Privet Street Historic District in San Jose, and is currently deve!oping the National Register nominations. She was recently a contributing consultant for an adaptive-use study of historic boarding houses for the City of 1%1o AJto. This project led to a second study analyzing National Re~ster of Historic Places eligibi]itTy" for the buildings. his. McElrov worked closely with a private property. owner in efforts to retain and rehabilitate ~ne of the oldest commercial buildings in King City. A major portion of the project was Working with land-use attorney on analysis of CE’QA issues and applicable A--PAGE A-23 Eminen~ Domain law. The result was a Preservation Plan that the owner used in negotiations with the City.. During her tenure with Main Street prograx~, Ms. McE!roy-was ~mvo!ved with a of facade design and rehabilitation projects. Her projects have facilitated tb:e development of historic properties and include the adaptive-use of a 1920% commerdal property, for mixed-use, preservation of an historic hotel, and a feasibility, study for the restoration and adaptive-use of a 19th century brick stable. Ms. McElroy has. experience with historic inventory / survey form preparation with nearly 12 years of l~istoric inventory/survey form evaluati6n and review. Related projects incJude the following: ¯Citvwide Historic Survey, Monterey ¯Assessment Report for "La Casita," Carmel-by-the Sea ¯Presidio Of Monterey Historic Building Survey, Monterey ¯Chabot Golf Course Clubhouse, Oakland ¯Architectural Survey and Report for Harbor Boulevard Smart Street, Garden Grove ¯National Re~ster Eli~bili~ Report for the River Street Historic District, San Jose ¯Impact Assessment and Mitigation Measures Report for 802-80~, 806, 8~0, and 8’46 Bryant Street, Palo .’Alto ¯zlrchi{ectural :Analysis and Cost Fe’asibiliP¢ Study for 840, and 846 Bryant Street, Palo Alto ¯.!02-208 Broadway Preservation Plan, I<~g City¯Webster Hotel, ,~ameda ¯River Street Historic District.Mternatives, San Jose Ms. McElroy is an active member of the Board of Directors for the California Preservation Foundation, National Trust for Historic Preservation member, and a member of The California Historical Sodetv. NON-PROFIT ,a_FtqLL’~TIONS EWCLUDE: ¯ California Preservation Foundation; Board of Directors, and co-chair of the Development Committee¯California Historical Society, member .National Trust for Historic Preservation, member¯Sierra Business Cound!, member A--PAGE A-24 i-~P RESPONSE: RoTHB~XLDEqG/PALoAtToHI~fORY MUSEUMPROIEC-f~ CLARK CIqlKISTENSn’-N GARA VAGLM ARCH~ECTURE POSITION Draftsman EDUCATION Master of .~rts A_rchitectural History, Urdversi~T of Virginia Cerffufcate in Historic Preservation, University. of Virginia Bachelor of ,~ts American I-IistoD,, Kalamazoo College Meets Secretary of the Interior Professional Qualifications Standards - Architectural History RELEVANT EXPERIENCE Mr. Christensen has associated himself with historic buildings for the past ten },ears and has worked in architecture offices since 1999. Since joining Garavaglia Architecture in 2002, he has worked on the following projects: ¯Palo .~dto History Museum, Palo Alto, C_& ¯Roth Building Protections, Palo .~dto, CA¯Historic Structures Report (f61lowing the Secretary of the Interior’s Preservation Standard) for the Knight Foundry, Sutter Creek,¯Renovation and partial restoration of a Victorian house, Atherton, CA;¯Rehabilitation of historic residence for Oak Court, Palo .Mto, CA;¯Renovation and partial restoration of Emmett House, Belmont, CA;¯Contra Costa Coun .t-y Facade Improvement Projects in Rodeo, CA;¯Commercia! Design GuidMines for Webster S~eet, ,~ameda, CA. Previously, Mr. Christensen worked at two ~_~ationaI Trust for Historic Preservation museum properties, Chesterwood and Decatur House, as a Maintenance Technician, Docent, and as Special Events Site Manager. During his graduate coursework, he specialized in 191~ and early 20’h century ;a~nerican architectural history, examining the early preservation efforts by the last individual owner of Decatur House as his thesis project. From 1999 to 2002 he worked in a residential architecture office in San Francisco, drafting contract documents and facilitating construction administration for historically minded remodels of Victorian residences in San Francisco and the greater Bav Area. On a volunteer basis he participated in a space planning study for the r~novation of a contributing commercial/office building in the mid-Market Street district in San Francisco. A--PAGE A-25 ENGIN~EilING AND M!SCELL~\~EOUS SD-B-CONSL~T~"CTS A complete team of sub-consultants working under Garavag!ia Architecture is needed for the competent completion of a project !ike the adaptive use of the Roth building for the Palo Alto .Histo~- Muse~um. Many of the sub-consultants have an ongoing professional relationship with the prese.wation architect. We present our primary sub-consultants here for re,Aew. The selec~on of other sub- consultants such as landscape architec’n~re, dvil eno~_neehng, soils en~neer, lighting, etc. wil! be considered once the project is barther developed. S TR UCTURAL ENGINEERING The P~/-L’vLP is currently reviewing its needs for a s~actural engineer for the project’s implementation. The work requires an engineer who is familiar with historic preservation work, the possible uiiization of the State Historic Building Code, the Roth Building proper, and City. of Palo Afro’s practices and procedures for building permit review. Two firms are currently being considered for portion of the work. A_n F<FQ process will proceed once the [ease option recipient is selected. The two firms being considered are: Duquette En~neering Located in 5an ~ose this finn has had many years working with _historic buildings and the State Historic Building Code. They have completed minor evaluations of the Roth Building as part of its historic fabric protection measures plan. They have had a variety of project go through plan check in Palo A!to. Rinne & Peterson Located in Palo Alto this firm his completed the spine upgr. ade work on the Roth Building as well as partidpated in the report created for the City and referenced in the RFP. They have had a variety _of project go through plan check in Palo Alto. ~VIECIq_ANTCAL & ELECTRTCAL EN GI?,,,’EERING One firm that the City is familiar with for this area of cons~fl~.ng is Salas / O’Brien located in San Jose. The have many years of experience working with the City and are familiar with historic building issues. They are atso capable of completing an energy audit for the buitding which wil! be ~.ns~umental ~n addressing the sustainabili~ decision-making process. AR Cf-tlTE CTU1LdL CONSERVATOR MoLly Lambert~Architectural Conse~,ation, has completed many projects in identif~ng and tmeating historic mate~ats. Her firm recently completed the Roth Building mural assessment and protection measures for the spine up~ade project. There are a variety, of unique mate~als requiring care~t assessment and rehabilitation, which their experts wi!l advise on. Experience and exper~se of volunteer project team can be found as response to Attachment B, P-ffI Experience Statement. A--PAGE A-26 .~/I information raques~ m this questionnaire .~ST be furnished by *,.he PROPOSB~, and ~ST be submitm_.d wiah ~e PROPOSAL. Smmmen~ must be complem and accumm. Ormssiom inaccuracy, or missuzt~ment MAY be ca,~e for rejection of ~kis PROPOSAL. How did you lemm of this PROPOSAL o~efinz? )!.Received CiD’ direct ,mail flyer ]"Word of mouth )X Read about offe,-in= in %llowin_~ newspap~, magazine or (x)4.Representatives from the Pa!o Alto Historical Association (PAHA), University South Neizhborhoods Group (USNG), Museum of American Heritage and Paio i%ito Stanford Herita~-e (PAST) requested opportunity to submit proposal. I. PROPOSER Name of PROPOSER exactly as k appe~,~ on ~. PROPOS~_ and as it wi~ appear on any proposed a=~reement wifi-, ¯ e cab’: Pa!o Alto History Museum Address of PROPOSER for purposes of notices or other communicadon relating to ~e PROPOSAL: c/o Pa!o Alto Historical Association P.O. Box 193 Palo Alto, CA 94302 Telephone Number of PROPOSER: 650/321-6170 PROPOSER inmnds to ooerate as a Sole Doprietorship ( ); Pm-mership "); Co~oradon ( ): Joint Venture ( ); or 501(c) (3) Nonprofit organization ATTACHMENT B [I. SOLE PROPRZETORSh.qP STAT~-Tv. WNT If a Sole Propfietership, f-onfish the following: 1.Name in full: 2.Address: Caiiforrda Driveffs Lic. No. ts Wopfietor doing business under a fictitious business name? K so, furnish evidence that proprietor is authorized to do business und~ such fictitious business name (e.g.) notice published in new~aper of general circulation; no. of filing with a County Clerk). If a Parmership, furnish the following: h 2. Date of Organization? Oeneral Pa~nership ( Ltmimd Pm’nnership ( Smmmen~ of Pm’mership recorded? Yes ( ) No ( ) .Dam Book Page Kas the pm-mership done buziness in Santa Cl~ra CounU? Yes () No () When? County ATTACHMENT B Name, address, and par~nersffip share of each general partner. Name Address Share Furnish the Social Security number and California Driver’s License number ofeach person shown above. V. NON-PROFi-T CORPORATION STATENENT*:-;,NOTE: Please see ** below. if a non-profit corporation, furnish one copy of the following: Please see attached Exhibits V.l.a-d. a.Articles of incorporation b.Bylaws c.A letter from the internal Revenue Service stating that the organization is tax exempt under Section 50!(c)(3) or !Oi(b) of the ZRS Code. A tax-exempt status under Section 170(b) or 509(a) isa!so acceptable. The IRS letter must contain the proper name and address of the organization, or a copy of the change notice which has been forwarded to them. d.A letter from the State of California sta~ing that th~ organization is tax exempt. State the mission of the organization: Please see attached E.xhibit V.2. Please a~tacn an organization char~ =bowing Board of Directors, members, if any, management and staffing levels. Please see at~ac~e~ Z]ci~mbit V.3-4. Please include a membership list of your Board of Directors, their City of residence, occupations, and dates of service on the Board. 5.How often does your Board mee~?Monthly 6.What was the average a~tendance at Boardmeetings las~ year? 15.4 *NOTE: Proposers consistina of more than one non-profit organization shall provide evidence of financial/legal commitment as a group ~*The Palo Alto ~istorica! Association is the lead organization providing 501(c)(3) status for the Paio Alto History Museum project until such time as a lease option may be granted, and can also show a long history of financial responsibility. ATTACHMENT B VL JOINT VENTURE. STATE~’T If a Joint Venture, answer the following: I.Date of Organization ~-Joint Venture Ageement recorded? Yes (). No ( ) ~.H~ .’.he Joint Venture done business in Santa C!ara County.? Yes ( ) No ( ) When? Name and address of each Joint Venture: Name Address Furnish the Socia! Security. number and Ca!ifomia ’Driver’s License number of each person or principa!s or officers of any entiw shown under Item 4 above: At’inch a com~iete copy of the Joint Venture Ageement and any amendment. ATTACHMENT B 1 DI MARIA & Di MARIA Attorneys at Law 630 University Aveuue .Palo Alto, Califo~ia Telephone: Palo Alto 2-2325 Exhibit V. !. a. 2 3 7 !0 II 12 13 !~_ 15 A~TIC~ES OF INCOEPORAT!O~ OF T~E P~ ALTO HISTORICAL ASSOCIATION That we, the undersigned citizens and residents of ~he State of Ca!iforuia, do hereby certify that we have voluntarily associated ourselves together for the purposeof formln~ a cor- poration under the provisions of Article I of Title XI! of Part IV, Division First, of the Civil Code of the Sr.ate of Ca!ifornia~ for purposes other than pecuniary .profit,. and we hereby carrie-y: i. That the name of this corporation shall ~e The Palo itl.to Historica! Association. 2. That the purposes for which this corporation is formed 17 19 2O 21 22 23 28 27 29 50 32 (a) To collect and preserve historical da~a, t!on, relics and objects and records of historical imteres~ ring to the City of Pa!o Alto and ass~Sle and display artifacts ~Ca re!at~~ to sa~d city and state. (b) To foster ~he s~dy of history i~! subjects, such as geneology, of io~i interest in ~he City of Palo Al~o a~ other paT~. ~l~o~ia. (c) To establish scholarships, awar~ prizes, ~ts ~o ~rthy students of hist=ry (d) To enc~a~e a~ provide for ~e diss~i~ti~ ~!ed~e of the ar~s~ sciences ~=~’~ For ~he purposes a~ve specified, ~o reeei~ tions and l~ns and ~o ~ dog,ions ! iO il i8 ~0 BO g! funds and main=din and invest =he same. (f) To purchase or otherwise acquire, to rent, lease,. pledge, hypothecate, convey in trust, mortgage, improve,exc.~nge~ or o=he~se deal in or wi=h, and to ~im=aim, ~ge,or sell, o=he~ise dispose of all proper=y, person!, r~l, or m~a soever a~ ~eresoever siCCed; =o receive any such preperty gift, ~anu~ devise or Bequest; and =~ accep~ and ~Ifi!! ~e ~iEions of any such gifts, ~an=, de~_se, or (g) To borrow mone~, and ~en.required, ~o execu~ security therefor, and to deliver, pr~issmry no=as, ~s, gages, pledges, deed of ~st, or o~her evidences of ~o lend money amd ~o accept as security ~herefor pr~issory bonds, mor=ga~es, pledges ~ deed of t~st, or other evidences of indeb=e~nes s. (h) To ac= as =ru~tee under any ~rust incidental principal objects of ~his co~oration and to receive,h~id, a~- is=at and e~end ~nds and proper=y subje=~ to such =~s=. (i) .!u general to do all ocher ac=s necessary or dient for =he a~inistration of the affairs and at=ainu= of purposes of =his collation, including =he p~rs u~ ~r here- af=er en~era=ed in ’Section 597 of the Civil c~e of ~e ~lifo~ia. 5. ~a= Uhis coTporat!on does no= c~t~la~e pec~iary ~i~ ~r profi.= ~o =he ~ber.s thereof or any of ~h~, and =~ no ~pi~l s~ock ~d no shares of stock. ~. ~a: ~e place ~ere the principa! ~iness of ~i~ potation is to 5e ~ransacted is is the City of Pa!o A!~o~ of Sa~a Clara, S:a~e of California. 7 !0 i! 17 18 20 21 2~ appointed ~o aerve ’~.t!! the elect~on and qualification-el =heir successors are as fo!lows: C. E. Jordan Harry B. Kobolds Elinor V. Co,swell ~muel I. Piers No~od B.-Smith E= C. ~oira Ka=heri~ S. ~dget= 900 Hamilton Avenue 360 Kellogg Avenue 1321 Byron Street Pale A!=o~ ~a!ifo~ia Pa!o A!~o, Ca!ifer~ia 283 San=a Teresa Street Stanford~California 4260 E1 Canine Rea! 560 Center Street 159 Melville Avenue .II9 Bryamt Street 730 Scale Avenue 5 71 Sea le Avenue !80 Ed~ewood Drive Pale A!to~ Calif~ia Pale A!tq~ Ca!i~eraia. Pale Alto, Califor~..ia Palo.~it~.,.Ca!$f~r~.ia Pal% Alto, Ca!if~nia Palq. A!to~..Cal!fornia Pale AI~o~ C~lifornia Thenumber of directors may be increased or decreased fre~ time to time in accordance with the by-laws of this corporation., provided the number of directors shal! never be less than =~ That ~he authorized number andqualifications__ _of members, ~he differan~ classes of membership ~herein, the an~ ether ri=~hts a=~ ~rivileges of each class ~f membership, Lhe iiabi!i~y of each an~ all such ciasse~ =0 dues a~ a~e~s~em~s and the method of collection ~hereef, shall be set forth by-law~ ef said corporation. sO g!’" 3 - ! 2 I0 ii 12 13 15 16 !7 18 2O 21 22 25 2~ 27 28 2~ 31 32 7. The names and residences of persons forming this corpor- ation, who shall be known as the founders of ~h£s corporation, are: ’i GeorKi~a s~,uire ..... ~-Elizabe~h F. gamble Marie de Forest Emery Ray L~n Wilbur Jessie Knight Jordan ¯ Irene W. Buchan guy C. Miller G_eorKe J. Peirce Frank F. Walker George E. CroChets C. P. Cooley ~llen Celt Elliott : A. M. Cathcart L~ia P. Mitchell R~SIDENCES _ _..~_~:, ...~ Avenue 1431 Waverl@~ Street Menlo _~a~s Drive ...... 548 Gero~ R~d 330 Sierra Street ~=I^ Alto California Palo A.l~o, Ca..l.ifor~_ia Menlo Fa~k,Calif.ornia S ~anford ~ Califernia ....Stanford, Cal!,f~rnia 1201 University Avenue...~Palo..Al=ozCalif~rnia 475 Everett Avenue 281 Embarcadero Road 150 Fair Oaks Lane Palo Alto~Califernia [.alo .Al=@~Ca!ifo~nia Ather,=on~ California .I000 California Street San Franmis~o~Calif0r.~_~ 409 Webster S~reet ~a~,o ~Ito,California 756 Santa Ynez Avenue Stanford~Calif~rnia 710 Alvarado Avenue Stanfor~,~Califormla 252 KingsleyAvenue Palo ~l~0~Calif0rnia - 4- Irene W. Buchan .G.e°r ge J. Frank F. Walker George E o Crothers C P Co,o!ey C. E. jordan Elinor V Cogs~!l 25 Ellen Coit EIIio~ philip ~,,,, Di Maria Manuel I. Piers Norwood B. Smith W. M. Kelley A. M. Cathcart L.Td~a P. ....Mitchell R. L. ,Cod~, - 5 - ,( Exhibit V.!.b. Section I Section2. Section TI-]E PALO ALTO HISTORICAL ASSOCIAT_~ON- BY-~WS The name of this organization shall be The Palo Alto PAstorieal Association, called herein the Association. The pfincipa] office for the transaction of business of the Ass~at~on Js hereby fixeA and located at the Main Library, City of Palo "Alto, Co~--ay of Santa Clara, State of California The Board of Directors may at any time or from tfirte m trine c-han~ the location of the principal office from one location to another ha said county.. There shall be kept at the principal office a register showing the names, addresses, and phone numbers of members and a se.~rate r%wister showing the names, addresses, and phone numbers of currem members of the Board of Directors. The purrF.~ses of the Association shal! be to: Col!ec~. organize., and preserve materials pe,,~aining ~ the hL~tory and heritage of Palo Alto. S~ead information about Palo ~hto ~istoU by means of programs, displays, and periodic ~mStlen information such as "that included ~n The Tree, the official publication of the Association. Reco..maize and preserve historic sites and structures. Fulfill such other purposes as are set forth in the Articles olin, corporation of the Association_ Qualifications: Membership ha the Association shal! be open to any person with an in, rest in promoting the purposes of the Association. Membership classes are: Life, Sponsoring,_~ S~taining, Family (husband and vdfe), IndividuaL. Student,. and Honorary.. membem. do . Section 2. Section 3. Section Se~ion I. in addition to personal membership, the Association shall be open m mem~-rship of ~ny o~arAzafion of the commtmity, such as paSo.am business enterprises, whose propose of membership shall be to s _upltmrt the purposes of the Association. . Smdem membership snail consist of students who have rtot completed the Bachelor of Arts or equivalent academic de~ees. Honorary membership shall include past presidents of the .Association and such other individuals as are elected to honorary" status by a majority of the Board of Directors. The status ofhonoraty~ membership is perman~-~xL except as provided in Section te of this Article. A member in good standing may resign at any. time. Membership shall be terminated ~" nonpayraent of annual dues, except in the case ofiife and honorary memberships. Application and Dues. Any person or orTanizafion meeting the requirements of Section 1 ~ Article III, may be admitted to membership in this Association by acceptan~ of the membership application by the Board of Directors and upon pa_~nent of annual membership or life membership dues. Membership fee for life members shall be $350.00. Honorary members shal] receive ~m’atuitous membership, or the, may exercise the option of electing any other classification ofmember~p. Annual dues of other membership classes shall be established biennially:. starting in !985, by vote oftwo-~rds of the wJaole number of m~a’t~rs of the Board of Directors. Assessments: Members of this Association shall have no liability for Liabilities and Pmper~. Rights: No mernb~ of the Association shall be personally liable to its creditors for any indebtedness or liabili~,, and any. and all creditors shall look only to assets of the _Association for payments. ARTICLE ~V--BOARD OF DIRECTORS Number and Term of Office. _o-~ the Board or Direetom..The gow~fing body of this Association shall ~" " consisting of not fewer than fifteen nor more than twenty-one member-~ one-third of whom shal! be~elected each year for a term of hhree 2 bo Section 3. S~tion 4. b. A Director who ]’ms served continuously for three terms shall be ]ne!i~"ole for reelection to ~e Board of Direc*a3m for a period of twelve months. (.316196) Q-~Aificafio~: Directors mail be members of the Association -and Dh’ector so elected mttst continue to be a member Jn good standing dur:mg his or h~ term of office. Taking Office The newly-elected Directors shall take office on July i of the year in which el~ The Board of Directo~ shall meet in ~ to choose from ~s own membership or the membership at lar~ the following officers of the Association: President and Vice President, who shall also he Cha~rson and Vice Chaff-person, respecti-gely., of the Executive Committee; S~nd Vice President; and Secretary (or Secretary...-Treasurer). It shall a ,ppoirrt an Historian and, unless otherwise provided, a Treasurer and such oth~" officers or assistants, who may or may not be members of the Board of Directors, as it may deem necessary~ Any Director whose term .has not b~n completed ma~v, upon inabfl~, to attend meefing~ tbr a~" good cause, be elecmd Dh’ector Emeritus b3 unanimous vote ofDirector~ presem at a re~mflar meeting of the Board. A Director who fails to attend ~ consecutive regj~lar Board w~thout an excuse shal! be deemed to have resigned and the ~ney shal! be filled in accordance, win Section 3c of this .Article. The Board shall fill any vacancy that may occur of the Board or Exec~-ge Committ~, or in arty office, and such appointee shall serve the Nal,:m~ of the unexpired tema. Such appointee is elig~te for elation to a ~ term_ Powers wad Duties. The Board of Directors shall have general contro! over all officem and ma3~-, for continued absence or other ~ cause, declare any office vacarm The Board shall appoint and remove at ~ts pleasure all employees of the Association, and shall prescribe the duties of officers and emp!~s insofar as the same are not prescribed in these By-Laws. The Board of Dire~ors ma.v require of any offic~ or ,,-~"mployee securiV. for the faithfu| performance oft~s or her duties. The Board of Directors shall have charge and control of the property." and assets of the Association and of ~e sa!e or exchange of any ]~art of said property except as provided for in Section 4c of ~ Article’_. shall have e.,clusive power to incur indebtedness° but no [ndebtedness beyond .the current fiscal year;s income shall he incurred except upon previous Section 6. bo authorization of the members at a meting thereoi~, shall cause records to be kept of the business and finances of the Association, including prigs of the meetings of members and of the Board of Directors and Ex~utive Committee; and shall prescribe the rules not inconsistent with the .Articles ofhacorpomtiou or these By-Laws re~alating from t;ane to time the affairs artd conduct of the Association. Ownership and Distnbmion of Assets. The Board of Dir~,~tors shall keep title, on behalf of the Association, to the following items: (1) Association bank accounts; (2) records of membership; (3) corporate book~ and minute books; (4) supplies and publications, including The Tall Tree, as weU as such other things of value that may be reqttired for the on~ing adminiswation of the Association;. (5) any historical objects or other materials that may be physicai~, or otherwise inappropriate or unacceptable for location in the City of Palo Alto Librat3" system. Otherwise, all other historical materials, including books, pictures, ma~, newspapers, old records and other data,, now in the possession of or to be acquired in the ftware by the Association are-to be located in the City of Palo Alto LibraEv system and shall be and are hereby consid~ed and made the proper~, of the Cit)° of Palo Alto Library System so that they will be available to all persons wishing to make use ~ereof pursuant to the said L~rary system’s rules and regulations. It is further agreed and provided that no part of the ass,,,~,s of the Association shall ever accrue to the benefit of any individua!. It’~e Association is dissolved any such assets not then in its possession as provided shall become the proper~y of the City. of Palo Alto Library s3~em. (5/09_/0t) The Board may a.~rpoint such committe~ as it shall deem appropriate to advance the welfare of the Association, and may discharge such committees when the Board deems such action advisable. Compensation and Expenses: Directors shall not receive any compensation for their services as such, but by resolution of the Board shall be entitled m reimbursement for actual and necessary, e~-qx~ses incurred in the performance of their duties. Me~-~_ngs: Re_radar meetings, of the Board of Dffeetors sna!! be. he!d not !ess frequently than quarterly m such time and place as the Board of Directors shall determine ~om time to time. Eight Directors shall consti~me a qtmnma. Special meetin~ of~e Board of Directors may be c~ed ~, the Presider or Vice President or by any two other Directors. 4 Co Section 1. Section 2. Notice of meetings of the Board of Directors shall be ~ven to each Director by telephone or by a .wr~en or printed notice mailed to his last known addr~s, at least three days before such meeting. Each Director may feaster ~th the Secretary his or her address to which e!! notices shall be sere_ In the absence of such registered address, notice may be sent to each Director at Palo Alto, Caiitbmia, which shall be considered sufficient notice t~ comply with requirements of these By-Laws and the !aws of*..his Stat~. Officers of the Association and Te~,xn of Office: The officers of~e Association shall be: President, Vice President, Second Vice Prezident~ Secretary, Treasurer (or Secretary-Treasttrer). Historian, and such other officers as may be named by the Board of Directors. They shall serve for a ~erm of one year and until their successors shall have been elecied. Duties: The following duties shall be assigned to the officers as indicated, provided such are not in confli~ with the By-Laws of the Association. Each Immediate Past President shall be a member of the Board for the year following his~her final term as President. (1/9/92) The President shall preside at all me~-~ings of~e members and offlae Board of Directors and the Executive Committee; shall sign all written contracts and obligations of the Association; shall a~trpoint all standi~ committe~ and other committees as herein prescnq3ed; shal! pass on all _~aestions of order and, in deciding questions not herein provided tbr, shall be governe~ by current edition of Robert’s Rules of Order, provided such are not in conflic~ with the By-Laws of the Association. The Vice President shall perform, in *,he absence of the President,. all duties pertaining to that office, and shall perfo~ .-m such other duties as may be assigned by the Presideut or the Board of Directors. The Second Vice President shall perform such duties as are assi~maed by the President or the Board of Direr, ors. The Secretary shall keep a record of the business transacted at all meetings of members and of the Board of Directors and the Executive Committee; Nve all notices required to be given; maintain a file of members" names and addresses and prepare mailing lists and se~ of address labels; conduct elections as prescribed in Article VIA of these By-Laws; sign certifi~ of membership, countersign all conWacts and obli~tions of the Association; rent a post office box in a Palo Alto po~t office, which will be the marling address of the Association; receive all incoming mmq; conduct the correspondence of the Association; act as Sec~try of any committee when Scion t. S~fion 2. so requested by the chairperson thereo~ and generally perform such other duties as ordinarily come tmd~ ~at office or are provided herein. The Treasurer shall receive, hold and disburse all moneys of the Association, and si~m all checks or drafts against its funds, provided that autho,~ation must a-%-st be obtained from the Board of Directors for all payments except those for minor expenses incurred routinely in the or ,din,~E¢ course of administering the affairs of the Association. .7~e Tre, astaer sb~dl keep financial records of the transactions of the Association, and render reports thereof to the Board artd to members. The Treasurer is dire¢~ to arrange for an annual audit of the financial affairs of the Association, and render a report at the September Board of Direr, ors’ meeting. This information shall be commtmicated to all members in the issue of ~ne Tall Tree which is published following the September meting. (1/1019 l) The Historian shall fimaish technical assistance ~o the Board of D;,reetors; devise and promote activities intended to e~end public interest in the Association and its purposes; and otherwise carry out ~e duties assi_maed by the Board of Directors. ARTICLE VI--COMMn’TEES Types of Committees: Committees of the Association shall consi~ of an Executive Committee, standing committees, and such other co~s as the Board of Directors shall authorize from ffme to time. Executive Committee: The President, the Vice Presidettt, the Second Vice President, Secretary, Treasurer and one other Director chosen ~, the Board of Directors at the first meeting tbllowing the annual election shall constitute the Executive Committee of the Board until June 30 of the following year. The Executive Committe shall meet at the call ofthe President and shall have authority to act for the Board of Directors on matters arising between regular meetin~ of the Board, except the filling of an3’ vacancy that may occur in the Board or the Executive Committee or in any office. Four members shall constitute a quorum for the transaction of business. Minutes of meetings, of the Execu~,e Committee shall be distributed by hand or by mail to all members of the Board of Directors. Standing Committees: The President shall appoint the committees set forth in this article, and the3’ sb~ll have ~e duties herein prescrfbed. Such appointments shall be for a period of one year and until the successor of the appointee is appoimed_ Each committee shall have not fewer than three membe=, who ned not be members of the Board of Directors. When ii d~’-nas it desirable, the Board of Directors may desi~aate additiona~ committees as standing committes. 6 4;03 Section I. Sectiou 2. The Accessions Committee shall consider and rec, ommend proposals tbr a~.ttirJng historical material, and-. shal! conduct F~efi"~dc memorabil~a drives. The Committee shal! cooperate with the PAstorJan in so doing m the end that as much of such material as possible shall be preserved_ The Committee sh~l also consider and recommend proposals for r~ording and prescrc~r~ the recollections of long-time residetrts of the area. The Landmarks and Street Names Committee shall consider and re~.orttmend proposals with respect to naming streets an~or City facilities, park.~ and districts, .and for placit~2 markers commemorating locations, buiidit~_, or institutions ofhistodcal si_u~aificance. The Membership Committee shall consider, devise and suggest, wa~ and means for augmeming the membership and increasing the interest of the public m becoming members. The Nominating Committ~ shall submit the names of at least as many. candidates tbr the Board of Directors as there are Directorships to be fille~ The Committee also shall nominate at ]east one candidate for each of the offices provided for in Article V. The Pmgam Committee shall formulate and cart.- out a series of pro=.~u~s to help promote the purposes, of the Association, said pro~’,ans to be presented at general me,.-~tin~ throughout the yem-. The Publications and Exhibits Committee shal! consider and recommend m the Board of Directors plans for the preparation, financing, pubiicatiom mailing, and marketing of publications; and shall tbrmul~.te and exeeme plans for e:daibiting materials of the .Association. It shall be the ~li~" of the Association to publish The Tail Tree once each year if feas~le, and to issue such other publications and arran~ for such e~its as wSll fuifi]l lhe pur-~ses of the Association. Directors of the Asociation shall be elated in June each year according m procedures which gvarant~ all members ~ good standing (except student members) to hold Directorships, if ~eete~ and to nominate and Io voi.e for as many candidates as there are ~mcanc/es to be filled on the Board of Directors. At least thirty (30) days before the elation date fixed by the Board of Directors, the Nominating Committ~ shall present a list of nominees for all vacancies. (4~2/03) The list of nominees shall be sent to all membe~ of the Association, accompanied by an ~vitation for additional notninatio~ to be submitted by a stated date to the Secretory. Any such nomin~s shah be supported by at least ten members si~ma.ing a nominating petition, in which ease the nominee’s name shal! be added m .*,he list ~opo ~sed by the Nominating Committee. Section 3. bo At least m’enty-five (25) days before the election date, the Nominating Committee shall provide the Secretary with the names of all nomineeN including .those which it has selected and those nominated by petition,, if any. If there are no nominees except those selected by the Nominating Committee, and publicly announced as such according to Section 2 above, the Secretary shall so report to the President. At the annua! meeting the President shall propose and the Secretory shall secoud the follo~ motion: "There having been no nominees for election to the Board of Directors except those previously announced b.~ the Nominating Committee, therefore: (all names shall be inserted) are hereby d~med elected. "~ Should the motion fail by majority vote, the Secretary shall promptly proceed with the election provided in Section 3c below. If there are nominees by petition in addition to "daose selected b.v the Nominating Committee, or if members at the annual meeting fa~7 to adopt the motion stated in Section 3b above, the Secretory shall mail a ballot to all members of the Association at least fifteen (15) days before the ei~’tion date. The ballot shall include all names of nominees from the Nominating Committee and from the membership at lane. The order of listi~_~ shall be determined by lot. For each nominee there shall be indicated wheth~ incumbent, nominated by the Nominating Committee, or nominated by petition. Spaces shall appear on the ballot for’~te-itt names. Nomiv.ees receiving the highest number of votes shall be eteet~ed. Sec~ou 1. Section 2. The annual meeting of the Association for members shall be held in June each year, or at such other date as the Board of Directors shall deem more suitable, at which time the President and/or other officers shal! present a summax3’ report of the years’ aetN’ities. Twenty-five (25) meters s~tmll constitute a quorum. Special meetings of the members of the Association may be called by the Board of Directors, and the President shal! call such meetin~ upon the written request of ~en members. It shall be the policy of the AssocialJon io hold membership mee*dn~ as frequently as warranted by the inte~-est of the members. Twenty-five (25) members shall co-~tute a quorum. Semion I. Section 2. Sewaon S~tion 4. Section 5. Section I. Sec~don 2. Ex~"ation of Documents: The Board of Directors may authorize an..’ officer or oI~cers, ag-ent or agents, to enter into any contract or execute any instalment in the name of and on behalf of the .association, and such authority, may be general or confined to specific instances; and unless so authorized by the Board of Directors, no officer, agent or other ~son have the _~wer or authori .ty to bind the Ass~iatiou by my conWact or eo~oage or to pledge its credit or to render it liable for any purpose or to any amount. ~Inspection of By-Laws: The Association shall ke~-~p in its principal office the original or a copy of these By-Laws, as amended or othe.,~ise altered to date, cerlified by the S~retary., which shall be open to impection by the members at all reasormble times during o~ce hours. Construction and Definitions: Unless the conte~ otherwise requires, the gen ~er~,A provisions, rules of construction and definitions contained in the California General Nonprofit Corporation Law shall govern the consmac’tion of these By-Laws. Rules of Order. The rules contained in Robert’s Rules of Order, Rm~ised~ shal! govern all members: m~tings~ and Directors~ m~tings of the Association, e.x~pt in instances of conflict betw~n said Rules of Order and the .zn-fic!es of Incorporation or By-Laws of the ’Association or provisions of ta,~: Fiscal Y~ar. The fisc!l year of the Association shall end annually on J~w_e 30. ART~CkE X~AMm~ME~-T OF B~’-LAws These By-Laws may be amended by majori~ vote at any re~ia~ or s.cecia! me~ing of the Board of Directors at which two-thirds of the entire membership of the Board of Directors is present. The By-Laws also m~: be amended at any annual or special meeting of the membem by a vote of the majority, of the membem present, provided there is a quorum. The foregoing By-Laws take prec~-xience over a!l other By-Laws heretofore adoved by this Association 9 4/03 KNOW ALL MEN BY THESE PRESENTS: That I, the undersigned, Secretary of The Palo .alto Historical Association, a eorpo_m_fion incorporated, organizeA, and ~xisti~ under the laws of th~ State of California, do hereby certify that the foregoing By-Laws \vere ~d.u~y adopted as hhe By-Laws of the said ¢o _rporation on the .7~.~day of ~ , 20~.~. x....__.~The Palo Alto 1~storica,~ Ass~iatio~ !0 E~nibit V. i. c. U..%. I’[REASURY D~-_I,AFRTMENT. IN[KTtNAL ItEVENUI’. SEIq’V|I’:E Code 414 the tlelt, rmlmltilm .i lhl. nl’l’h:e, bnn..d upnn lh¢ evl~nce pre~nlrd, lhnl you ~re .. ~eml~l from lht, I}I~Irh’l I)Irl,tuor o( Inl~:;’llnl Itevl.l,ltlt,, Pill lO~lg n~ |hil~ exemptlo,~ remain~ in lhl. hlrm tony I~’ .hl0htcd ¢r~.t~ lh~ l)l~Irlct [11r~tor nndi~ re~Ir~ to M or bt.forv the flflt:tmlh day t~{ the fifth Int~lth folh~wtng t~ ct~ ~ your flit. the rt:qulvt.d I,,t’ormmllm r~:turn 0c to olt~fwt~ c~fiibl~~iilitl~~ (:¢mlrihulh.m mmlt’ tft yt~t~ ~vt’ dvdt~’llbh, by tht’ tl~r~r~¢ In compulbtg their l~xnble ~l lh(, lll~llllll,~ lltld IH lht- t’xlt.m l~l’Hvhlt.~{ h~ m.t’llOll 171) o( ll~ ]lllerlla{ l~evcnm .@ -2- Gifts of property to you a re deductible in computing net gifts for gift tax purposes In the manner and to the extent provided by section 2522 of the Internal Revenue Code of 1954. No liability is Incurred by you for the taxes Imposed under the Federal Insurance Contributions Act (social security taxes) unless you hhve filed a waiver of exemption certificate in accordance with the applicable provisions of such Act, in the event you desire social security coverage for your emp|oyee~ but have not filed a waiver certi- ficate you should take the matter up with thin office. Tax llsbtltty is not incurred by you under th~ Federal /Jnempl¢~yment Ta× !~ct by vtrtu~ of section 3306(c)(8) of such Act. Your attention is called to the provisions of section .501(cX3) of the Internal Revenue Code of 1954 under which your exemption will be [evoked if any substantial part of your activities consists of carrying on propaganda, or ~ah~rwise attempting, to in- fluence legislation, or if you participate in, orimervene In (including the publishing or distributing of statements), any political campaign on behalf of any candidate for pub- lic office. h is important that any change in your mailing address be reported at once to the above District Director o[ Internal Revenue, attention: Chief, Collection Divisions. Very truly yours, Audit Division ICHAS. J, MCCQLGAN Exhibit V.l.d. STATE OF CALIFORNIA SACRAMENTO 14 April 19, 1948 The Palo ~_lto Historical Assoeiation }0 Uni~ersis~ A~enae Pa!o ~to, California RE: Exem,o~ion From Franchise Tax The claim submitted by your organization for exemcticn from taxation under the Bank and Corporation Franchise¯~,’-’~’~’=~ ~.nnua] franchise, tax r~Tax Acz Is a~:~ ........ noz be filed ~niess the character of the-organization, its pu-rposes, methods of operation, sources of income, or methods of distribution of its income, be changed, Cha~ges in any of these particulars must be reported promptly to this department. CHAS. J. McCOLG~2~ Franchise Tax Commissioner ~ilton A. nuos Assistant Tai Counsel ~H: no cc - Sec. of State cc ~ Russel! STATE OF CALIFORNIA FRANCHISE TAX BOARD 0 BOX 942857 . ,ACRAMENTO CA 94257-2020 THE PALO ALTO HISTORICAL ASSOCIATION ?O. BX 193 PALO ALTO CA 94302-0193 Subject ’ NOTICE OF RESTORATION Corporate Name " THE PALO ALTO HISTORICAL Corporate Number " 0226783 ASSOCIATION This corporation was suspended or forfeited in error. The suspension or forfeiture hds been nullified and the corporation restored to good standing. The Secretary of State has been notified of the restoration. Enforcement Bureau TELEPHONE ASSISTANCE Our regular toll-free telephone service is available from 7:00 a.m. until 8:00 p.m. Monday through Fdday from the first working clay in January through the last filing day (generally April 15). The best times to call are between 7:00 and 10:00 in the morning and between 6:00 and 8:00 in the evening. Service is also available from 8:00 a.m. through 5:00 p,m. on the two Saturdays prior to the.final filing date. After Apdt 15, service is available Monday "hrough Friday, between 8:00 a.m. and 5:00 p.m. From within the United States, "call ............................1-800-852-5711 From outside the United States, call (not toll-free) .... ...............1-916-845-6500 For hearing impaired with TDD, call ...........................1-800-822-6268 # ]~]~-~BIT V.2. The purposes of the Palo .Alto I-listorical Assodation shall be to: ao Collect, organize and preserve mate_rials pertaining to the ~story and heritage of Palo Alto. Spread information about Palo Alto history by means of progr_ams, displays, and pe~odic written information such as that included in ]7,he Tall Tree, the offidal publication of the Assodation. c.Recognize and reserve ~sto~c sites and s~ctures. A~achrnent B--Exhibit V.2 ~:~Xt-IIBITS V.3 AND V.4 The Palo .Alto Historical Association has one employee, the PA_t-L~ Historian, who reports to the board at large..’411 committees report to the board at large. PALO ALTO i-~STORICALA~bUt.Z_~ .......... OFFICERS :AND DIRECTORS 2003-2004 President Tom W}q-nan First VP Judy Le~,y Second VP George Gleim Recording Secretary Corresponding Secretary Treasurer Jan Murphy Betty Gerard Dick Rosenbattm NAaME _an-pan, Susan Ball, Faith Btoom, William Brown, Gloria Bunnenberg, Beth Caddes, Caroi~..-n Davis, Roland Gerard, Betty Gteim, Geor.~_e Holman, Karen Lacey, Ruth Leahy, Judy McKee, Peggy !vlitchetl, Carol C. Mm-’phv, Jan Rosenbaum, Dick .....Winn, Susan Bright Wyman, Tom Yee, Roberta CITY OF RESIDENCE San Jose, CA Los :Altos, CA Palo Alto, CA Palo _’Alto, CA Palo Alto, CA Palo ,Alto, CA P~o ~Alto, CA Palo .Alto, CA Palo :Alto, CA Palo .Alto, CA PaJo .4_ito, CA Palo .Alto, CA Palo .Alto, CA Palo .Alto, CA Palo .Alto, CA Palo Alto, CA Palo Alto, CA Palo Alto, CA I Palo .Alto, CA O CCD-PATION Direc~°r °f Ec°n°mic Deve!opment, City of Patio .Alto Owner, Bell’s Book Store Retired teacher Volunteer IRetired teacher; member, I-tRB Fhoto~apher Retired a~orney I Retired ~riter / editor I O~xmer, Gleim’s Jewelers Graphics arts field; member of Palo .Alto Planning Commission I Retired Reading S~edalist Pro~am Director, Sodal Se~wice Agency History Teacher Volunteer Retired Administrator Former City Council member and Mayor, CiW of Palo .Alto Owner, Bright T? ,-ping Retired manager, Chevron Shipping Corporation Library.. Advisory.. Commission I Realtor YRS ON BOARD 2 7 8 10 6 6 8 4 6 3 3 4 4 3 3 9 !7 HISTORIAN StaiFer, Steven t Portola Valley, CA Retired Librarian, PA_I-LA Histo~dan Attachment B--Exhibits V.3 and V.4 ~-NANCIAL Attach complete audim’d financ!! statemenm, prepared in accordance with generally accepted accounting principles, reflecting your cm-rent fina~al condition and that of the previous five years. The report must include a balance sh~ md income statement and m~t prepared by a licensed auditor. You must be prepared to substantiate all ~onn~don shown. Please see attached Exhibit VII .A. SL%RET~" LN~O I~M_ATION Have you ever applied for and obtained a bond? if so, provide details of most recent bond. i~tav,e you ewr had a bond or surety denied, canceled or forfeited? Yes ( ) No (x) If yes, attach a statement naming the bonding company, date, cancellation or forfeiture. amount of bond, ~d reason for such B.~xN-KI~U]=~FCY INt=OP, IvLATION Ymve you ever fkled ba~-upmy or been d~iaxed ba~n.~pt? Yes ( ) No (N If yes, ~ve derails, state date(s), court jurisdiction(s), case docket number(s), amount of liabilities, and amount of assets. ATTACHMENT B D.P~ROPO,qF, D METHOd, OF FLN,~NCING REPA!RSf~VfPROVEME_N~fS#gSF-7OPER-&TION ~ The development and operation to which this proposal relates shM1 be financed in the following manner: Please see Exhibit VII.D. Ffi~ONY LNTOP~MATION Have you or any principsJs or officers of the partnership or of-~csrs or dire~ors of the corporation: as applicable, ever besn convicted of a felony? Yes ( ) .No ( ) ¯ If yes, please smt~ date(s), court location(s) and demiis of conviction. A ACHMENT B 6 RFP RESPONSE: R~-i BUXLDI2WGiPAL© ALTO HISTORY MUSEL,.’MPR©.FECT EXHIBIT VII.A (CONTD) PALO ALTO HISTORICAL ASSOCLATION P, azmTEzN-U-ES ;-M,N-D E,’LPENDITURES FOR ~FwE YE:a_P,S REveNUES Membership City,- of PA IB ook Sales Photo !DigitizationIInterest Other TOTAL 2001-2002 2002-2003 $10,638 l $10,000 !22,500 !4,500 1998-1999 $10,600 1999-2000 $9,220 2000-20011 $11,oo0 22,500 9_2,500 22,500 ~,500 7,400 10,450 5,718 5,800 8,464 3,383 3,153 5,000 5,573 7,040 4,605 1,000 9~1,500 _,o80 .,u/o 2,500 1,000 $47,000 $50,123 $57,125 $49,’426 $42,153 tRESERVE ~10!,220 99,49!105,827 I 104,192 . 78,000 EY,_PE,_ND!fFU~RES Adminis~ation i 2,835 6,131 4,451 I 10,043 4,00 Historian & :archives 19,536 17,6’42 20,718 I 27,302 26,400 Tall Tree i 4,500 3,865 3,878 !2,870 5,200 i Program ]6,700 5,420 5,787 I 2,306 3,000 ~ Pubiications i 350 4,994 91 !3,769 ~ Photo Di~tization 4,804 o,4o~.11,526 18,700 Spedal Proi.I 410 4,602 2,000 7,100 TOTAL I ~’~a~~ ~ ~ "~o _,oo±$47,458 $42,o5/$57,8!6 $65,100 BUDGET NOTES Fig-ures for 2002-2003 are approximate actuals. Administration includes pay and benefits for Steve Staiger, pay for .lack Parkhouse, storage costs not paid for by ie City of Palo Jdto, and miscellaneous arc_hive expenses. Tall Tree includes layout, printing, and mailing costs. Pro~arn includes hospitality, publicity, room costs, and video expenses. Photo Di~tization includes ~ expenses assodated with di~tizing and cataloomaing the PAHA photo collection. Attachment B--Exhibit VII.A/Page 2 RPP RESPONSE: ROTH BLriI.DILNG/PALO ALTO I-J_LSTORY MUSEUM PROJECT [FINANCIAL DATA The Palo Alto Historical Assodation is a nonprofit 501(c)(3) corporation that was established in its present form in 1948. The Assodation has had a contract xadth the City of Palo .Alto since 1957 to maintain the .Archives of the City of Palo Alto, to hire and pay an historian, preserve and protect items in the .Archives, and make the Archives available to the public. The Assodation also presents eight. public pro~ams per year for the education of the community-. The Assodation has published a series of pamphlets, small books, and the hard cover Centennial Histor~T of Palo .Also (1993). The publication of the latter was the only time in recent history that the Assodation has borrowed mone~,~. Fifteen individuals loaned $5,00D each to help with the cost of printing the’Centennial History. These individual sponsors were repaid within one year. Through many years, the Palo .Alto Historical Assodation’s expendi~es have remained stable and with some increases each year for salary and inflation of costs. Sources of income have remained basically the same. Therefore it has not appeared necessary to have an expensive professional audit done. Through carefu! money management and espedalIy because of the success of the Centennial I-Iistory, the Association has accu_mulated reserve funds. Due to ~,vo major projects (the Palo Alto History Museum Project and the Photo Di~tizing of the .Archives Historic Photos), the o~ssodation is b~nning to use some of the Reserve Funds for capital funds for these long-term goals of the organization. At!achment B--Ex~bit \.~.A/Page ! E,~IBIT VII.D PROPOSED METHOD OF FIN.MN-CING REPAIRS/~LMPROVEMENTSiUSE/OPERATION Funds for the Roth Building project total $6,500,000 consisting of $I,000,0000 endowment for operating costs and 55,500,000 for capital expenses and start up costs. So far, we have secured pledges and contributions totaling approximately $1,250,000 consisting of about $I00,000 cash contributions, capital pledges of SI,I$I,000 and in-kind labor/expertise donations of .S19,000. Our fund-raising plan calls for professional fund-raising consultants for the capital campaig-n with a target of S6,500,000 from foundation ~ants, major o~_fts and a broad- based comm.unity campaig-n. Gifts are targeted in accordance with the following schedule to be refined as the campaig-n beans in early 2004. Fundraising capability is increased sio.o-nificantly with a lease option. 3 ~fts at $1M $3,000,000 3 gifts at $500,000 $1,500,000 3 ~-ts at $250,000 $750,000 5 gifts at $100,000 $500,000 I0 ~fts at $50,000 $500,000 20 ~fts at $10,000 $200,000 40 gfts at $1,000 $40,000 400 ~_fts at $250 $10,000 ATT,.~C~vIE,.’~ B--EXHIBrr VII.D D~scribe in detail the duration and ex~nt of your experience with special emphasis upon experience directly related to development and/or management of the .type of operation proposed for this projecL Also describe, in derail, the p~-’rtinen~ experience of the persons who will be directly involved in operation and/or management of the operation proposed for this proj~a Please see attached ~inibit VIII for biographies of Honorary Co-chairs, Co-chairs, Coordinator, Committee Members and Advisory Committee Members. ATTACHMENT B R_b’P RESPONSE: ROTH BDXLDIIN’G/PALO ALTO HISTORY MUSEUM PROJECT EXHIBIT VIII ]~XPERIENCE STATE,KENT Describe in detail the duration and extent of your experience with spedal emphasis upon experience related to development and/or management of the type of operation proposed for this, projem..Also des~ibe, in detail, the pertinent experience of the persons who -,ill be direc*&v involved in operation and/or management of the operation proposed for tl~is project. The Palo Alto History. Museum Project has put together a team of volunteers with extensive experience in specific areas necessary,, to accomplish a !ocal history museum as wel! as community members whose gr_eat wish it is to see a local history museum become a reality. These individuals’ bios follow our full committee list. Our architect, Michael Garavaglia, and his team’s biographical information is available as response to Attachment A.6 (p. 20). Those individuals with experience most pertinent to design, restoration and construction phase: Garavaglia A_rchitec~%tre Jim Baer Joe Ehriich Te~- Beaubois Those individuals with experience most pe~dnent to historic prese~wation ~tid.elines and incentives: Garavaglia Ar c_hitectur e Jim Baer Terry Beaubois Maril~vn Baue.ddel Beth Burmenberg Karen Holman Millie Mario Carol Murden Gail Woolley Those individuals with exve~ence most pertinent to museums: G aravaglia Ar chite cture Ellen Harrington Steve Staiger Joe Ehrlich Laura ~ones Bey Nelson ]Bob and Marion Grimm Beth Bunnenberg Nancy Huber Shularnith Rubenfein Those individuals with experience most pertinent to ftmctraising: Mary Davey Caravaglia Architecture Gary Fazzino _Anne Cribbs lane M~tche!l Bev Nelson Susan Sweeney Pe~v McKee Shularnith Rubenfein Michae! Santullo A~,~ACHME’-~. B--E:<~-rXBIT VIII / FAGE ! I~P RESPONSE: ROTH BU~-LDLN-G/PALO ALTO I-LiSTORY!VIUSEU~[ PROJECf PALO ALTO HISTORY MUSELEM COMMITTEE HONORARy CO-CHAIRS Hewle~ Lee, lVI.D. Dick Rosenbaum CO-CHAIRS Gary Fazzino Atone C.dbbs PROJECT COORDLNATOR Karen Holman COMMITTEE Terry Beaubois Gloria Brown David Bubenik Beth Bunnenberg Carolyn Caddes Wanda Cavanaugh Joe Ehrlich Georgie Gleim Ellen Harrington Birt Harvey Laura Jones Mitlie Mario Carol Murden Steve Reyna Sh~.d a_mith Rubinfien Steve Staiger Tom Wyman ENDORSING ORGANIZATIONS: Museum of American Heritage Palo .Alto Historical Assodation Palo Alto Stanford Heritage Woman’s Club of Palo Alto University South Neighborhoods Group ADVISORY COM-MZTTEE Jim Baer Marilyn Bauriedel Greg & Ju~ie Brown Loren Brown Dean Clark Malcolm Clark Marge Collins Mary Davey Jmdy Doty Megan Swezey Fogarty Crys.tal Gamage Dr. James Gibbons Bob & Marion Grimm Ruth Hammett Nancy Huber Guy If(awasaki Hon. Liz Kniss Phillip Lee, M.D. Mic~hae! Litfin Edgar McDowel! Peggy McKee Jane Mitchel! Phyllis Munsey Bey Nelson Enid Pearson Robin Robinson Michae! S antullo Hon. Joe Simitian Susan Sweeny Leo Ware Natalie Wells Gaff Woolley Roberta Yee P,~ I{ESPONSE: ROTH BL’ILD[NG/PALO ALTO ~HISTORY MUSEU~I PRO~CT RUSSELL HEWLETT LEE, M.D. " PALO ALTO HISTORY MUS’~’d_M COlv~IYTEE HONOK4RY Co- CH.AdR OCCUPATION Clinical Professor of Surge~, Stanford, 1956-present EDUCATION Stanford Universi~,--A.B. 1945, M.D. 1949 Stanford University.. School of Medicine, Residency. in Surgery--1951-!956 U.S. Navy--1943-1945 and 1949-1951 RELEVANT EXPEllIFaNCE Presently on Avenidas Senior Center Board, Senior Day Health Board, Peninsula Stroke Association Board, Mid-Peninsula Bank Board, and Board of Governors of the R. Hewlett Lee, M.D. Surgecenter. Past membership P-1 Industrial Diamonds Board. Over the years on many communiD" boards including the Community CouncLl, Age Center .Mliance, Past President of the Santa Clara County, Medical SodeDr, State of California Health Care Commission, and Chairman of Pre-Paid Plans Committee. As a lifelong resident of Palo .~to, and having worked in the old FNtz Roth Building when at the PA Clinic, and having seen Palo ;~to progress through its grow~ and ~owing pains, I have an intense interest in the LMng History of Palo Alto. My father was co-founder of the Palo Alto Clinic wit~ Tom Williams, my brothers Richard and Phitip both worked at the Clinic as physidans, and thus our roots here are deep.. Birge Clark was my" patient, his sister Esther Clark my partner at the Clinic, Dean Clar~ was a classmate at Paly and a~ UCLA. Mv Mother and father gave 1200 acres to the Ci~ of Palo Alto to establish FoothiLls Park in’the early 1960s, Hobbies are woodwork, wildlife photograph.~’, computer ~aphics, gardening (especially roses). DICK ROSENBAU~I : PALO ALTO HISTORY MUSEUM CO~vh~,IITTEE HONORARY Co-CHJdR OCCLrpATION Aeronautical En~Lneer at Lockheed for S0 years EDUCATION Doctor of Sdence in Aeronautical engineering RELEVANT EXPERIENCE Mayor and Ci~ Coundlmember A~.achmmN-r B--ExHmrr VIII / PAGE 3 RFP RESPONSE: ROTH BLrFLDING/PALO ALTO HISTORY IVIUSEUM PROJECT Co- C~_~_IRS ANNE WAKNER CRIBBS PALO ALTO HISTORY MUSEUM COMMdTTEE CO-CHAIR OCCUPATION President, Anne Cribbs & Company--Public Relations and community EDUCATION Stanford Universi~, A.B., Political Science Foothill College, A.A., Political Science Menlo-Atherton High School RELEV.4_NT EXPERIENCE California native, born in Burlingame, g-few up in Menlo Park~ Palo .~to Resident since 1963--40 years Current Park and Recreation Commissioner Past Supervisor of Ci~’ of Palo .Alto Recreation President of Northern California Olympians Board member and V.P. of U.S. Olympians Past Chair and current Board member of San Jose Sports Authority. Mother of nine - grandmother of 24 2.003 Inductee, San Yose Sports Hall of Fame President and CEO of the 2012 San Francisco Bid for the Olympic Games--raised S~M in cash and another $3M in in-’kind services during the three-year bidding process. Great love for Palo ~Alto and Stanford. First "knee injury treated by Dr. Roth at the Roth building in 1959. RESPONSE: R©TH BUTLDLNG/PALO ALTO HISTORY MUSEU~.[PRO.~CT GARY F.AZZIuN- O .-.-.PA.LO ALTO HISTORY MUSELh~vl COMMITTEE CO-CHAIR OCCUPATION Vice President, Government and Public Affairs Hewlett-Packard Company EDUCATION M.B.A., University.. of Washington M.A., Occidental CoIlege--Public Policy B.A., Reli~ous Studies, Stanford RELEVANT EXPERIENCE Palo Alto Historical Assodation Palo Alto Mayor and City Councilmember Government and politics contributor, Palo Alto Centennial History Gary Fazzino was named Hewlett-Packard’s Vice President of Government and Public Affairs in May 2000. In this capacity, Gary is responsible for working with HP managers worldwide and with state and federal legislators, other government officials and industry associations and non~governmenta! organizations on public policy and cornmunit-y affairs activities affecting the interests of HP. Gary has held a number of positions at I-T_P since joining the company in 1977, including Northwest Public Affairs manager, State Government :adfairs manager, and most recently, Director of Federal Public Policy in Washington, DC. Prior to joining HP, Gary served as Assistant to the City.. Manager of Palo Alto, California, and progr_am manager at the Bay Area Council. From !996-!998, Gary served as the first president of the Technology Network, a national public policy and political organization representing the high-technology sector. In January 1999, Gary became Mayor of Palo ’Alto for the second time. He previously served as mayor in !992. Gary has been elected to the Palo Alto City Council five times. GaD’ also served as chairman of the Santa Clara County. Transportation Authority. from 1992 to 1995. He is a former president of the Junior Statesmen Foundation and former chairman of the American Electronic Association’s State Government :4affairs Committee. He has also served on the boards of the Palo Alto .~rea YIVICA, the Paio Alto Education Foundation, and the Palo .Alto Senior Coordinating Council. RFP t-tESPONSE: ROTH BUILDING/PALO ALTO HI_cFORY MUSEUM PROJECT COORDINATOR KAREN HOLN~N .ALTO HISTORY M~SEUM OCCI~PATION Graphic .arts and Print Management EDUCATION B.A., Universi~ of Arkansas--- Graphic and Fine Arts RELEVANT EXPERIENCE Owner, Holman Graphic Productions SOFA I Working Group SOFA II Working Group co-chair Palo .Alto Planning and Transportation Commission Palo ;Alto Stanford Heritage (PAST), two-term board president Palo .~to Stanford Heritage docent Board member, Pgto .,’Mto Historica! Association (PAI-iA) Palo .~to Historical .’Association Program Committee Student of architecture, history, historic preservation, sustainabili~ Karen has been very active in the communiD" in the areas of arc~tecture, history, historic preservation for several years with a particular focus on sustainabitigy aspects of preservation and adaptive re-use. She has also been a speaker on a number of occasions addressing these topics in this and other communities. q q q q RESPONSE: ROTH BUILDLNG / PALO ALTO HLg?ORY ~IUSELFM PROJECT TERRY BEAUBOIS r;~u,O ALTO .~ISTORY ~.~/.[USEUM CO~vhYU,_TTEE OCCUPATION Practicing architect in Palo .’Alto, licensed in California since 1978. Lived and/or worked in Palo .’Alto since 1977. EDUCATION Master of Architecture Degree, Universit-y of Michigan, College of .Architecture & Design, 1973. RELEYANT EXPERIENCE Has been involved in architectural restoration projects in Woodside (barns and related buildings) and Portola Valley (windmill on Portola Road), as well as participating in the excavation of the Stanford Mansion as part of an archaeological course at Stanford University.. Research induded reviewing records and photo~aphs in Palo Alto library with Steve Staiger. Current activities include: Consultant to RESTORE Media, publishers of the Old-House Journal, Traditional Building magazine, and Period Homes magazine. RESTORE also operates the Restoration & Renovation Conference & Exhibition a national tradeshow whic~ has a focus on historic buildings. Worked with PMo Mto History. ,_Mudeum Building Committee to develop initial architectural program/space use of Roth Building for further development by Preservation Project Architect. Recent volunteer activities include: 2003 Dreams Happen Playhouse Designer--Rebuilding Together GLORIA BROWN PALO ALTO HISTORY I~v~usEUM CO~VhVUTTEE OCCUPATION Community. Volunteer, Photo~apher, Historian EDUCATION A.A., DeAnza College--Histo~. Foothill College--Photography. RELEVMNT EXPERIHqCE Came to Palo Alto as a boarder at Miss Harker’s School from i9~v-1945, where i remain involved and was a part of their 100~ birthday celebration in 2002. Have been a full-time resident since 1950. Long-time community, volunteer. Member of PA.FL4 for 20 veers, most of which time I have headed marketing. Did visuals plus helped e~dit the P~lo _’-kko ~entenniai History book as well as worked on The Streets of Palo .~to and Parks of Palp .aJto booklets. Member of the Peninsula CamelLia Society which will take particular interest in all those camellias on the Roth Building site. .ATTACH~.,’~ B--EXHIBrT V~ / PAGE 7 P,_Vp RESPONSE: ROTH BUILDING/PALO ALTO HSTORY .MUSEUM PROJECT. DA~ZD BUBENIK PALO _ALTO HISTORY MUSEUM COMMITTEE O CCiTPATION Principal Sdentist, SF~I International En~neering and Systems Division (since 1977). EDUCATION Ph.D., Stavdord Universi~,, Elec~ical En~neering RELEVA_NT EXPERIENCE David Bubenik drove into Palo A~to in September 1968 planning to dr~ve back to Colorado after completing his g-raduate work at Stanford University. But, like his fellow- hometowner David Packard, he never made the return trip. Dr. Bubenik’s acute interest in the continuum between the past and present stems from having ~own up in southern Colorado, an area notably rich in natural and cultural history and unabashedly proud of its herita_~e. He is kSenlv interested in Palo A.lto’s righff-hl claim as the bir[hplace of electronics~, and hopes th’at this watershed event in global history wilt soon be properiv celebrated at the Palo Mto History Museum in the Roth Building. He is currently the ~resident of Palo .’Alto Stanford Heritage. BETH BU-NNENBERG PALO ALTO HISTORY MUSEIJM CO~VL~_~EE OCCUPATION Retired Teacher, Communi~ Volunteer EDUCATION B.A., Art and History RELEVANT EXPERIENCE Beth has had a life-long interest in history. Her college major was art and her minor was history. Beth taught elementary school classes and later preschool/parent education. Beth and her family moved to Palo :Alto in 1958. Her recent activities include serving two years as President of the Palo .Alto Historical Association (PAHA) and nine years as _Archives Chair. She has organized many exhibits for P~aH-LA. Beth volunteers with the Museum of .American Heritage (MO.’,KH) by serving as liaison between the two organizations. Beth has been on the MOA&I Corm-nuni~ Advisor),.." Board since !998. She has worked extensively with the MOA_H Exhibits Committee in procuring artifacts, organizing local history aspects of each exhibit, setting up displays and especially with hands-on exhibits for children and adults. Beth is currently chair of the Cit-)., of Palo .’Alto Historic Resources Board. Her awards include co-winner, Preservationist of the Year 1998 and the Gleim Communi~, Service Award 2002. ATTACHmeNT B--E,v_dIB~ VIII / PAGE 8 RESPONSE: ROTH BDXLDING / PALO ALTO HISTORY IVIUSED~ PROJECT CAROL-,N CADDES ALO .ALTO f-JiISTOR] MUSEUM Cotv’h~vfhTfEE OCCUPATION Previous careers: School teacher, photographer, writer Volunteer Activities: Hospital Pink Lady, Head Start, member of several nonprofit boards, photo~aphed for the International Rescue Committee in .Albania. EDUCATION B.A., English Literature, Rice University, 1958 Courses in Photo~aphy. :Assisted three years at .amseI Adams’s Workshops. RELEVANT EXPERIENCE Photo~aphed Russel! Lee, Hewlett and Elizabeth Lee, Esther Clark and Birge Clark and his family, ,affter taking a downtown tour of Palo _Alto in 1959, I fell in love with Palo A_lto, its architecture, its main architect Birge Clark, and its life. I was so interested in its history that I did a series of photographs called "Palo .’Altars" that led to a book about the founders of Silicon Valley named portraits of Success: ImpressiQns of Silicon Valley Pioneers. I am now dedicated to helping provide a Palo Alto history museum to make sure that our history is not lost. OCCUPATION Prindpal, Windward Communications EDUCATION M.S,, Florida international University B.A., Universi~’ of Miami--Education A,B.C.--Accre~tited Business Communicator Certificate, Intl. Assn. of Business Communicators RELEV#dWT EXPERIENCE Wanda specializes in working with company leaders to create and implement programs that help them meet their communications objectives. After 20 years of communications leadership, she founded public relations company Windward iommunications in 1999. Wanda is also a co-founder of online auction monitoring leader iTrack. She often serves as an advisor to other public relations and marketing companies. Her management positions with other companies included worldwide executive marketing pro~ams for Tandem Computers. As the company’s manager of corporate relations, she was responsible for Town Hail meetings that brought then-presidential candidate Bil! Clinton and California Governor Pete Wilson to Tandem, helped found the company’s volunteer pro~arn, and led yearlong prog-rarns in computer-based science for Santa Clara County science teachers and vision and management for school superintendents. A former journalist, Wanda also spent ten years as a teacher and holds a California Reading Specia!il’st credential She is currently president of the Woman’s Club of Palo .Alto and serves as committee representative. A Leadership PaIo Alto ~aduate, she served on the board of advisors for f.eadership Midpeninsula ~or ten years. ATTA~-LM]SN-f B--ExHIBFr ~-II! / PAGE 9 ~ _FiESPONSE: I{OTH BLTLDLNG/PALO ALTO HISTORY MUSEUlVl PROIECT JoE EHRLICH P.aLO ALTO f-fISTORY MUSEUM CO~¥hVIITTEE OCCL~ATION EDUCATION Bauhaus Institute of Desig-n, Post-g-raduate studies in Architecture, !94~-!949 KS.S, Education, 1941 RELEVANT EXPERIENCE Ln 1995 1 was invited to serve on the Board of the Museum of _American Heritage. ! was deeply involved with the process of responding to Palo Alto’s RFP for the William’s House and gardens. After we were awarded the option to proceed, I was in charge of evaluating and selecting the architectural firm and the building contractor. I ~nctioned as the construction manager for the Museum which involved weekly meetings attended by the architect and contractor to check both the cons~action schedule progress and the quality of the work. I have been a Board member since then and am President of the Museum and Chairman of the Board this year. I have been involved with the Museum from the initial decision to secure the historic William’s House and Gardens and helped raise the necessary ftmds to restore the house, the Garage and build a new Learning Center on the property. I am currently working with the History Museum Project commit-tee in the selection process of retaining the professional service Sf the Architect to assure that the historic value of the Birge Clark-designed Roth Building is preserved and enhanced. GEORGIE GLEIM PALO ALTO f-fdSTORY MUSEUM CO.?vh~4LTTEE OCCUPATION Certified Gemologist, .’American Gem SocieD" Gemolo~st, Gemolo~cal Institute of America President, Gleim the Jeweler EDUCATION .&A, Foothill College RELEVANT EXPERIENCE Past President, Palo Alto University. Rota~ Club, Past President, Peninsula Executives Assodation, Past President, Arnerican Gem Society, Past President, Jewelers Education Foundation, Co-Chair, Partnership For Excellence fundraising campaig-n, ,American Gem Society, Current Executive Committee member Jewelers of .America, Member, Downtown Marketing Assodation of Palo ’Alto Chamber of Commerce for 20 years. Past Chair, Palo Alto Chamber of Commerce, Board Member, Palo Alto Historical Association, Palo ,aato Native, Graduated from Castilleja School, 1969, Family business founded in Palo .aJto in 1931. My brothers and I were all patients of Dr. Esther Clark, and well remembered the murals by Wollo inside the Roth building. Our business has a variety of artifacts which would be donated to themuseum. VIII/PAGE I0 RESPONSE: RO~-I BUILDING / PALO ALTO HL~ORY MUSEUIvl PRO~ECT ELLEN B. H~NGTON PALO ALTO HISTORY MUSEUM COM,?vffTTEE OCCUPA ~I~iON Museum of American Heritage, Executive Director Classical Cuisine--catering company owner and teacher of cooking classes Hewlett-Packard Co. Components Scheduling Supervisor--Inte~ated Circuiis Test Supervisor Scientific Instruments---Accounting for small division Crocker Bank, Wells Fargo Bank, Cornish & Carey--Real estate and real estate banking EDUCATION A.A., Foothill College--Music RELEYANT F-XPERIENCE Current: Avenid~s Senior Day Health Center--Board member in charge of facililJes, develop and maintain extensive gardens. Sourisseau Academy --Board member (San Jose State Univ. History Dept.) Garden Club of Palo AJto--Fund raising event~ Rotary Club of Palo .’-Mto --Member Palo Alto History Museum Project--Committee member, one of tKree to suggest the Roth building for a history museum for Palo Alto. Past: Museum of American Heritage--Board Member in charge of an historic garden, Community Advisory Board Member, Fund Raising Committee, Garden Commi~ee, Publicit3.: Committee, special events planning, catering and decorating Garden Club of Palo A.Ito--President; Fundraisin~ Chairman three times, entries in Filoli Spring shows. Gamble Garden Center--Secretary on Board of Directors; Garden volunteer; Special Events Committee; Tea Committee Hewlett-Packard Co--United Way campaig-n chairman twice. Interests/Skills: Construction management, garden design & gardening, culinary arts, floral desig~n, photo~aphy, proper~ management. My uncle was one of the founders of the Palo Alto Medical Clinic. I work in the Williams House across the street, owned bv Dr. Thomas Williams who was another co-founder. I am a second generation born Palo Altan, and my mother and father’s families have offered a fair amount of history in this ci~,. ATTACHMEN-f B--EXHIBIT V-fII ~, PAGE ! 1 R_FP RESPONSE: ROTH BD-!LDFNG / PALO ALTO I-I~ISTORY ~USED,--M PROJECT, BIRT I-I_ARVE Y PALO ALTO HISTORY MUSEUM CO~Vh~¢FFTEE OCC’r,~ATION Birt Harvey, a 40-year resident of Palo .’Alto, practiced pediatrics here for over 30 of those years. He is Professor of Pediatrics, Emeritus, at Stanford University., School of Medicine; past president of the .’American Academy of Pediatrics; and an emeritus member of the Institute of Medidne of the National Academy of Sciences, the .4_merican Pediatric Society., and the ’American Board of Pediatrics. He is a member of the Advisory Committee to the EPA on Children’s Health Protection and of the Children’s ,~dvocacy Institute. EDUCATION RELEVANT EXPERIENCE Dr. Harvey is a member of the Palo :Alto Historical Assodation. At the Museum of the ,American Heritage, he donated equipment for the doctor’s office, collected medical equipment ~om other Bay Area physidans, and wrote some of the text displayed in the office. In the community, Dr. Harvey served on the governing board of Adlai Stevenson House, the Santa Clara <oun .ty Com~ssion on Mental Retardation, and on the Board of Advisors of the Palo ~Alto Adolescent Corporation. He was also on the Board of Directors of Children’s Hospital at Stanford and on the committee that worked with the architectural firm in planning Lucile Packard Children’s Hospital, and he continued on the Board of Packard Hospital. He received a PTA certificate of merit for outstanding service to children and a Santa Clara County, Medical Socieq~ award for outstanding communi~, service. LAURA j o.N- s _PALO ALTO HISTORY MUSEU_M COfvhVU.TT. EE OCCUPATION Stanford Universi .ty Campus .~rchaeolo~st !99~present Director of the Communi~ ProgTam, Carneg-ie Foundation for the Advancement of Teaching, 2002-present EDUCATION B.A., U.C. San Diego--Anthropology M.A., Ph.D., Stanford Universi~’--Anthropology RELEVA~NT EXPERIENCE Museum collections management experience: San Diego Museum of Man, Field Museum of Natural History, Stanford Anthropology and Archaeology Collec~dons. Historic preservation experience: Managed compliance with National Historic Preservation Act for Stanford University. (1996-2002), manage Hanna House Board of Governors (1996-present), preservation oversight for restoration of ;-krizona Garden~ Local historical research experience: Excavation of the Stanford home site (!995-2002), extensive research experience with local Oh]one culture (prehistoric and contemporary,). AT1LACHMENT B--EXI-rdBIT’V-]I[ / PAGE 12 MILLII: M.amo PALO ALTO HISTORY MUSEUM COMMITTEE CAaROL MURDEN P,-I_LO J.LTO HISTORY ,~([USEUM CO?viMiTTEE OCCUPATION Communit,," Volunteer EDUCATION B.A., University. of Wales, Great Britain--English and History,. RELEVA_NT EXPERIENCE Member of the Ci~ of Pale AJto’s Historic Resources Board from 1996 to the present, Board chair 2000. Historic research for Pale AJto Stanford Heritage (PAST) Chair of PAST’s Preserv-ation Week 1999, 2000 Research on Dr. Thomas M. Williams and 351 Homer Avenue, Pale Alto for the Museum of American Heritage. Member of the History Committee of the Pate ,~to Woman’s Club. STEVE REYNA PALO ALTO HISTORY MUSEUM COMMITTEE S HU-LAMITH RL-BINFIEN PALO ALTO HISTORY MUSELhYI COMMITTEE OCCTJPATION Career: 12 years in documentary-style film and slide-film !2 years in advertising 21 years directing an import business (wholesale) in arts and antiques EDUCATION B.A.--Journalism, M.A.-- Communications PreqvL’A (unpublished thesis)--History RELEVANT EXPERIENCE Museum field--three years on Study Groups committee at Cantor ,~rts Center, Stanford. Three additional years (to present) as Chairman of the above. Communit);--Eight-year board member, University..- South Neighborhood Groups Presently the representative to I-iistorv Museum Project. A .~fACI-~n~LE,.NT B--EX~.ImIT VIII/PAGE 13 i-~P RESPONSE: ROTH BUILDING/PALO ALTO i-IISTORYMUSEUM PROJECT STEVE ,~TAIGEll PALO ALTO HISTORY MUSEUM COMMITTEE OCCLrPAT!ON Worked professionally as a Librarian for more than 25 years before retiring from the City, of Palo Alto where he was a reference librarian at the Mare Library,. He was responsible for the dispersing the Peninsula Times-Tribune newspaper archives to numerous historical groups throughout the Peninsula. EDUCATION Master of Librar?- Sdences, U.C. Berkeiey B.A., History., U.C. Davis RELEVANT EXPERIENCE In 1984 he began working for the Palo Alto Historical Association as their Historian. In this position he manages the Guy Miller Archives, acquiring, conserving and accessing documents, photographs and artifacts relating to Palo Alto’s history. He is available at the History Desk two days per week to assist the public with their ~nquiries and research. Other duties of the Historian include speaking to civic organizations, social or church groups, businesses and especially third grade classes on various topics relating to Palo Alto’s past. He has researched and edited several of the Association’s publications, most notably the 1993 book "Palo .’Alto: .% Centennial History," in which he wrote the transportation chapter, provided research and editing to other chapters, and contributed most of the 200-plus captions used in the book. For the last nine years he has worked to develop and create a photo-di~talized and cataloged project for ~e more than 10,000 photographs in the Archives. The first 500 images, all cataloged by him, will soon be available for searching and viewing on the City’s website. He serves in an ongoing capacity, on the board of Palo .aJto Stanford Heritage (PAST), a local preservation and education organization. His involvement has included research for Holiday House Tour houses, Preservation Week award background research, and serving as docent for PAST events. He served three terms on the board of the Heritage Council of Santa Clara County., a group of local history, museums, historical societies and government agencies throughout Santa Clara County.. With his assistance the group produced a guide to histo~, museums and history houses in the county, and created several workshops that educated or promoted an interest in local history. He was a founding member and chair of the Mid-Pemnsula History Consortium, a group of local historical societies in northern Santa Clara County and southern San Mateo County. For several years the group organized a series of history programs on topics such as collectors and collecting; preserving ones historic artifacts for its member’s membership. He has been on the Museum of American Heritage Community Advisory Board since its inception. ATTACPI_MEN~ B--EXHIBIT VIII/PAGE 14 ~ I’<ESPONSE: ROTH BUILDLNG/PALO ALTO HISTORY MUSEIIM PROIECr OCCUPATION ~_nevron ~ exaco Corporation, retired. Petroleum en~neer, financial analyst, company representative--Middle East operations and U.N. co~erences, manager Chevron Shipping Co. EDUCATION Walter Hays, Jordan, PAHS and Stanford University B.S.--Mining En~neering and Geology, 1949 M.S.-- Mining En~neering, 1951 RELEVANT EXPERIENCE Co-manager, Friends of the Palo .adto Library book sales 1994-2000 Community.involvements: President, 9alo Alto Historical .Association Member and Past Chair, Library Advisory Commission Board member, Associates of the Stanford University. Libraries Past President, Associates of the School of Earth Sciences of Stanford University, Board member, Museum of American Heritage Past Chair, World Affairs Council, Peninsula Section Author of published historical papers including Palo .aAto and Its Libraries--A Lon~- Time Love Affair and An ~rchitect and His Use of Tile--Bir~e Clark of Palo A!to. ATT. AC:-hMEN~ B---EXHIBIT \,XII/PAGE 15 P,.FP RESPONSE: ROTH BUILDING/PALO ALTO HiSTORY MUSEUM PROIECT ADVISORY COMMITTEE ME~fBERS OCCUPATION Attorney specializing in real estate and land use Adjunct Teacher at Stanford Law School in real estate and land use EDUCATION B.A., Stanford, 1972 J.D./M.B.A., Stanford, 1978 RELEVANT EXPERIENCE Boards: Avenidas, Palo .~to Housing Corporation, NEd-Peninsula Support Net-work, American Leadership Forum, Haas Center for Public Policy, Leadership Palo .~to, Center for Self Reliance, sLx or eight additional boards. Real Estate Developer: Over 70 projects in Palo .adto including over 10 historic resource properties. Managed over $200 million construction for Palo Alto projects; over 300 public hearings in Palo .’Alto. Conse~ationist of the Year from Peninsula Conservation Center, 1990 Ci~ Environmental Award, 1991 Canopy Achievement Award, 2000 M~-KRILYN B ALrRIEDEL fO.4LO ALTO HISTORY ~.~,’~.USEUM ADVISORY CO~Vh~/LVfT.EE GRE6 & JULI] BROWNP.v.o a ro HiStORY A>v soRY Greg and I are both native Palo ,’a_itans and were introduced to the Roth building early as patients. We both g-caduated from Palo Alto schools. I received my Masters in A.rt Ed. from Stanford and now teach at J. L. Stanford Middle School here in P.A. Greg is an artist, whose early (1976) Pedestrian series murals continue to cover several wails in the Universitw Avenue area of our fair city... LOREN BROWN ~A£O _,iLTO HISTORY ]V~USEUM ADVTSORY COMdVilTTEE ATTACP~{E,N-]7 B---EXI~TBIT *vXII/PAGE 16 ! d RFP RESPONSE: ROTH BUILDhNG/PALO ALTO I-l!STORY MUSEUM PROJECT DE.aN CLARK PALO ALTO HISTORY MUSEUM ADVTSORY COM~,IrrFEE OCCLrPAT!ON General surgery practice in Los ~adtos for nearly 50 years. EDUCATION A.B., Stanford University, 1948 M.D., Stanford University School of Medicine, 1951 Pato Jdto High School, 1943 RELEVANT EXPERIENCE Palo .Alto Medical patient since 1925. Worked as ldDorer on Roth Building in 1947. A good source of historical information about Palo .Alto doctors. MALCOLM CLARK P.4LO ALTO HISTORY MUSEUM AD~;TSORY COM~¥~ffVEE Research Geolo~st, USGS Menlo Park, 30 years, studying geologic history" of active faults (they certainly influenced Palo .Alto’s history!). EDUCATION B.S., U.C. Berkeley--Chemical Engineering, 1957 Ph.D., Stanford Lfniversity--Geolo~’, 1967 RELEVANT EXPERIENCE Born and grew up in Palo .’Alto, son of Birge and Lucile Clark. Graduated Palo .Mto High School !949; patient of Palo Alto Medical Clinic from 1931 on. Worked as laborer for Wells P. Goodenough, general contractor, on 1947 addition to R~)th Building. Frequently treated in Roth Building by Drs. Esther Clark (aunt), Sox (pre-natal), Wilbur, Roth, and Saier. RESPONSE: ROTH BUILDING / PALO ALTO I-~ISTORY MUSEUtvI PROJ’ECT MARGE COLLINS PALO ALTO HISTORY MUSEUM ADWSORY CO?vh~d~EE OCCDn2A ~ION Career: Teacher, Palo .~to Unified School District (PAUSD) (34 years)--De:amza, Los Ninos, Palo Verde Schools. Mentor Teacher & Literacy SpedaHst, PAUSD District Office (seven years) Principal, Literac3r Summer School (four years) Literacy Consultant, PAUSD currently Coordinator or committee member of all-school history., projects, PAUSD Centennial Materials and Celebration, PAUSD Staff Development Training and Conferences, etc. Workshop Presenter for PAUSD, California Reading Assodation, California Social Studies Conferences, International Reading Assodation, Sister Cities International, etc. Teacher, UniversiW of San Diego exte~ion. EDUCATION B.S., Elementary Education M.A., Early Ck{ldhood Education M.A., Administration and Supervision RELEVANT EXPERIENCE President and board member of .american Assodation of UniversitT Women, President and board member of Neighbors Abroad, Palo .4Ato’s Sister City Pro~am Member of Gamble Garden Adviso~ Board, Board member and educational consultant for the United Nations .association, Board member for the Palo Alto Historical Association. Current member of’the board of ~rustees for the Environmental Volunteers MARY DA~v~EY P.4LO ALTO HISTORY MUSELLM ADV!SORY AN-DY DOTY PALO ALTO HISTORY MUSEUM ADVISORY CO,MdvflTTEE MEGAN SWEZEY FOGARTY PALO ~qZTO HISTORY Zl/~USEUM ADVISORY COz¥h’vIFFTEE CRYSTAL GAMAGE PALO ALTO HISTORY MUSEUM ADVISORY C07vh~WFTEE DR. JAMES GIBBONS OCCUPATION Former Dean of the School of Eno~neering at Stanford University (198~1996). Reid Weaver Dennis Professor of Electrical Engineering (1983-2003) Presently Research Professor. Dr. Gibbons has received major international awards for his pionee~,ing work in the use of ion implantation and rapid thermal processing techniques for solid-state physics andtechnoloz7". In 1972, he invented the Tutored Video Ins~uction process, which has been widely used at Stanford and elsewhere for continuing education of en~neers. He has applied his tutored video instruction to pressing social problems, including the education of children of mi~ant farm workers (in the t980s) and to anger management in at-risk teens (in the 1990s), primarily through SEILa~ Learning Technologies, a company he founded. As Dean of Engineering, Dr. Gibbons led the School in creating new research and teaching programs and generating the financial sunport necessary to mromote a vigorous, academically.appropriate interaction of the School~,ith the global hig~h tech industry. When he retired from the position, his colleagues honored his contributions to the Sb.hool and the Universi~ by creating the Gibbons Grove with a dedication which reads: "His enormous contributions as teacher, scholar, entrepreneur and Dean have changed forever the physical and intellectual landscape of Stanford and its School of Engineering. His visionarv leadership has set us off a course of unparalleled excellence, and ensured the preeminence of our endeavors for generations to come". Dr. Gibbon’ has been involved in several start-up ventures, and served on the Board of Directors of public, private and non-profit companies. As Vice Chairman of the Board at PA_RC (formerly Xerox PA_RC), Dr. Gibbons is helping PAI-~C create major corporate research partnerships and commercialize their research as appropriate. EDUCATION B.S., Northwestern University, 1953 Ph.D., Stanford University,, 1~56 BOB & NLa~RION GRIMM AZTO HISTORY ADVISORY CO , ,mVS RUTH HAM!vIETT PALO :iLTO HISTORY 7~,’.~USEUM ADVr~SORY CO~VhYfITTEE ATT.~C-mrENT B--EXHFB~T V-f[I / PAGE 19 RFP RESPONSE: ROTH ]3UILDLNG / PALO ALTO I-~ASTORY MUSEUM PROJECT NANCY "~" ~ PALO .ALTO HISTORY MUSEUM ADVISORY COiVh’VfITTEE OCCUPATION Communi~ Voiunteer EDUCATION B.A., Universi~ of .~rizona--Elementa~] Education M.A., San Francisco State University--Special Education RELEVANT EXPERIENCE Taught special education and g-fades 4 and 5. Worked as an aide in the PAUSD and as volunteer coordinator at Palo .Alto High School. Member of PTA Boards at Addison, Jordan, and Palo .Alto High School, and President of Addison PTA. Served on the Assodation for Day Health Board, the Palo .Alto Foundation for Education Board, the PAHA Board, and the PAST Heritage Board, serving as President in 1997- 1998, and on the Advisory Board for the Museum of American Heritage. Currently keep the database for PAST H6ritage, serve on the Juana Briones Heritage Foundation t~oard, and on the Exhibit Committee for the Museum of ;~nerican Heritage. GuY KAWASAKI PA_LO J-LTO HISTORY MUSE~’vI ADVISORY CO!vLMITTEE OCCUPATION C.E.O., Garage Technology Ventures, a venture capital investment bank for high technology companies. Columnist, Forbes magazine. EDUCATION Honorary Doctorate, Babson College M.B.A., O.C. Los .Angeles B.A., Stanford Universi~ RELEVANT EXPERIENCE Previously, he was an Apple Fellow at Apple Computer, Inc. A noted speaker and the founder of various personal computer companies, Mr. Kawasaki was one of the individuals responsible for the success of the Madntosh computer. He is also the author of seven books including Rules for Revolutionaries, How to Drive Your Comr~etition ~ Selling the Dream, and The Macintosh Way. HON. LIZ KNISS PALO ALTO HISTORY MUSEUdvl ADVISORY COIvL,~,UTTEE A.~ACPLMENT B~Ex1-miBrr VIII / PAGE 20 RFP RESPONSE: ROTH BDqLDING / PALO ALTO HISTORY ~XilUSEUM PROJECT 1VIICHAEL LITFIN PALO ALTO HISTORY MUSEUM ADVISORY COlvh’vI_rTTEE EDGAR McDOWELL PA_LO ~Z.TO HISTORY ~USE rldivf ADV’ISORY CQ~D,’~EE PEGGY MCKEE P,~o AL£o HISTORY MUSE~ ADVISORY CO~v~IVrEE OCCUPATION Castilleja School, 1960-1962, 1965-!966, !973-present New Trier Township High School, t96~-_96~ Palo Alto Adult School, 1973-t975 EDUCATION B.A., Smith College--HistoWM.A., Northwestern University--History Additional course work Stanford, Yale, Foothill College RELEVANT EXPERIENCE Fundraisin~: Class / House Representative for Smith College (1998-present), assist in fundraising for Trees for E1 Camino (2002-2003) Cornmunitv: Woman’s Club of Paio Alto--Board member (1998-2000), Historv Committee, (1997-present). Board member, Palo .4.lto Historical Association (i000- present). Interest in and commitment to local history and the completion of the Palo Alto History Museum Project. JANE MITCHELL PA_LO ~’-~LTO HISTORY IV~USEUM ADVISORY CO~¥h’vUTTEE PHYLLIS MU_’NSEY PALO ~4.ZTO HISTORY MUSELL¥i ADVISORY COMMITTEE BEV NELSON IgALO ALTO HISTORY MUSEUM ADVISORY CO1Vh~vIITTEE A.~r~ AC~VLENT B--EXH_rB~ "viii/PAGE 21 .RESPONSE: ROTH BUILDING / PALO ALTO HISTORY MUSEIAvl PROJECT ENID PE ’~SON PALO ALTO HISTORY MUSEUM ADVISORY ROBIN ROBLNSON P.~O AtTO 7-rdSTORY MUSEUM ADVISORY. OCCL’ PAT ON Exxon executive, Clean Sites, Inc. executive vice president EDUCATION B.S., Rice Unive~si~--Chemical Engineering Ph.D., UniversiW of Michigan--Chemical En~neering, 1959 RELEVANT EXPERIENCE Volunteer Activities: Currently on boards of Community Association for Rehabilitation, Inc. (C.A.R.) and 101 ;’Alma Condo Association; previously treasurer of two Habitat for Humanity, "builds" in Redwood Cir. MICHAEL S ANT-u-LLA P,4LO ALTO HI£TORY MUSEJA,{ ADVISORY CO:>h>LTTEE OCCUPATION Co-founder and CEO of Foirl! Corporation, a directory and e-mail services company which was acquired by Yahoo in 1997. Investor and board member with a number of start-ups, including: DirectHit, Access Magazine, and Bizfinity. Started career as an electrical engineer, working for a varie~ of telecommunications companies. Significant experience raising funds for early stage ventures and helping them get off the ground. EDUCATION B.S., M.I.T.--Electrical Engineering RELEVANT EXPERIENCE Member of SV2--Silicon Valley Social Venture Fund--a Bay Area organization which promotes active and effective ~ving to nonprofit organizations. Member of Environmental Entrepreneurs, an organization which supports ~e NRDC to int-luence state and national environmental policy,.. I moved to California in 1983 and have lived in or near Palo .~to for the last 20 years. I lived in the President Apartments for many years and am a great admirer of th~ Birge Clark and Pedro De Lemos styles of architecture, such an admirer, that mv wife and I are nearing completion of a new home which is of this stvle. Our architect, ~lonty Anderson, h~s guided the restoration of Waverley Oaks for many years, and has inco~orated many Birge Clark and De Lamos elements in our home. Prior to this new home, we had spent a year fully renovated an older Palo ~adto home. In other words, for the last four years I have spent about 20 percent of my time engaged with historic renovation or historic re-creation involving structures in Palo Alto. RESPONSE: ROTH BI:XLDEqG / PALO ALTO I-I]sTORY MUSEUM PRO~CT NATAI_IE WELLS PALO .,iLTO HISTORY MUSEUM ADVISORY COIVh~’IITTEE OCCUPATION Cunent career: ADA/Accessibility" specialist--Santa,_~ar,~r~’ - Valley Transportation Authority (eight years). Currently working on two projects in Palo Alto--~e depot seismic up~ade and ~a_DA improvements; also the mural restoration; and the new design [or the PA Transit Center. Past: Santa Clara County Board of Supervisors--Board .Aide for Supervisor Rod Diridon. Staff support for two communityy advisory committees. Included project manager for historic home review in Burbank (eight years). EDUCATION B.A., U.C. Berkeley--English M.A., Sa~ Frm_ncisco State University--Broadcast Communication Arts RELEVA_NT EXPERIENCE Community experience: Palo Alto Public Arts Commission (three terms). First introduction to the Roth building--evaluation of murals. Board member San Jose Preservation Action Council San Jose (six years). Worked on saving Jose theatre from demolition. PAST Heritage Board member (six years). Worked on Varsity, Theatre with ad hoc committee members, including Dennis Backlund. Share values of history (museums and books), historic preservation and public art. OCCUPATION EDUCATION RELEVANT EXPERIENCE I have been working with ~oups interested in the history of Palo Alto and the preservation of its historic struc~%tres for 34 years. I began by playing a major role in the research, writing and produc~on of four booklets on local history. Later I became president of the Palo ;~dto Historical Association, chair of the Santa Clara Countv Historical Heritage Commission, chair of the d~’s Historic Redources Board and president of the Juana Briones Heritage Foundation. I also served on the boards of the California Preservation Foundation _and. Palo AJto Sta_ruford He~tage, and. the Advisory Board of the Museum of A_rnerican Heritage. I was elected to two terms on the City Council and served one year as mayor. A ~--fACi-I.~r;..N-f B---EXHIBFf -VVfII / PAGE 24 I~XP RESPONSE: ROTS BUFLDING/PALO ALTO HISTORY MUSEUqv~ PROJEC-f HON. jOE SIMITI. PALO ALTO HtSTORY MUSEUM ADVISORY Co~,h~v~h~fEE SUSAN SWEENEY PALO ALTO HISTORY MUSEUdv~ ADVISORY COMMITTEE OCCUPATION Career: English Teacher; Executive Director, California Consortium of Education Foundations (provides trainings and networking opportunities to 450 local education foundations statewide), and for the last twen~ years communications consultant specializing in meetings and publications EDUCATION B.A., Scripps College--English M.A., Stanford Universi~--Education RELEVANT EXPERIENCE Elected Offices: Trustee, Las Lomitas Schoo! District, Board President ~982-!983 Nonprofit Experience: Past President Junior League Mid Peninsula; Palo .Alto Centennial C~)mmittee Board (serving as Chair and Vice Chair); PAST Heritage (co-chair and served on committee that developed docent pro~arn as welt as house tour); Palo .Alto Foundation for Education Board; YiVICA Mid-Peninsula Association Board, Chair Membership Task Force; Peninsula Center for the Blind and Visually Impaired Board (serving as President), Current Nonorofit Experience: Palo Alto Communi~" Fund, Community Development Co-Chair with responsibility for fund development; Gamble Garden Board, Facilities and Fund Development Chair; Filol] Board of Governors; Stanford Historic House Committee, Chair of spring 2004 House Tour. LEO WARE _PALO ALTO HTSTORY MUSELLM ADVt3ORY COIvh~vIfTTEE R_VP RESPONSE: ROTH BUILDING/PALO ALTO HISTORY MUSEUM PROIECT ROBERTA YEE PALO .ALTo HISTORY MUSEUM ADVISORY COMMITTEE OCCUPATION Independent realtor active with the Palo Alto Real Estate Board since 1964. Co-founder with husband of Joye Enterprise, import and wholesale home and garden accessories, and Bey Roofing Company, a dealer of electric vehides for industrial uses. EDUCATION B.A., U.C. Berkeley GRI, Real Estate RELEVANT EXPERIENCE Co-founder, Chinese Community Center of the Peninsula (1968). Founded Senior Luncheon Program (1976), now co-sponsored with Ciw of Palo ?dto Recreation Department. Board member of Avenidas, Age Center :Alliance, First United Methodist Church of Palo ~aJto, Council of Aging of Santa Clara County, and the Palo Alto Historical Association. SecretaoT/Treasurer of General Joseph Swing Chapter of the 11’h ~Mrborne Division. Numerous awards from various organizations. ATTACHMm-NT B--EXHIBIT VTII / PAGE 25 REFERENCES List at least four p~sons or arms with whom you have conducted b~Lness transac~ons dining the pa~-t three years. At least two references named should h~ve knowledge of your abfHD, to ~nance the proposed project and your debt pa.nnent histoU. At least two ref~ences should have knowledge of your abili~es to op~rmte the proposed facHky. -Rm.-~’-rE~-r, ENCE NO. 1 Title: Steve Staiger 2a!o -~to liistorica! .~-ssociation 4109 -~!p~ne Road Porto!a Va!lev. Telephone:... 650/8~!-22&8 Na~e ~d m~mde of p:ch~e, sMe, Io~ b~iness ~socia~on, etc.: Pa!o Zip 94028 ~to Historical Association HistDrian since 1986, hourly employee. REFERENCE= NO. 2 Name:Shirley -~cDouga!! Fh-m:Ci rib ank Title:Financial Center ~ana~er Ad~ess:525 D>!versitv Avenue Telephone:6 ~ 0! 3_3- o 102 Nature and ma=-mimde of purchase, sale, loan, business association, etc. P:4i~.’ s banking institution. ATTACHMENT List at least four persons cr 5~--ms wiLh whom you have conducted business transactions dm-ing the pas~ three years. At lemst two references named should have knowledge of your ability to finance the proposed proj~t and your debt payment history. At least two references should have knowled___.e of your abilities to operate the proposed faciiky. REFERENCE NO. 3 Name:Dale Sainsbur~. Finn:0mesa PrintinZ Tide:Ovmer Address:441 Waverley Street Palo A!to, CA Telephone:650/326-9901 .Nature and mam~imde of purchase, sale, loan, business assodafiom era.: PAHA’ s Zip 94301 printer of monthly newsletter and other material as required. REP-ER~NCE NO. 4 Name:Dee Gaynor Firm:Alpha CD Imaging Tide:~kcner 675 Menlo AvenueAddress: Men!o Park, CA Telephone: 650 / 325- 4877 Nature mad magaimde 8f purcl:mse, sale, loan, business associatio~ Digitizers of PAKA’s photo collection for eventua! 94025 online presentation. AT[ACHMENT S 9 X. ~FE~B--OD OF OPERATION Desc~b~ your sp. ~-ific plan for d~velopment and]or operation of th~ proposed faciliv.~. The P~lo A!to History Museum Project would employ the follow~,mg methods, resources, and pro~ams for successfully ~eating a loci history museum in a restored Roth Building: Employ a desig-n firm e,’cpe~.enced with the Se~etary of Lnte~or’s Standards for Rehabilitation ¯ Utilize the expe~,~-dse of committee members, such as Joe E~h_r!ich.and Jim Baer, in evaluating the project’s efficiendes Reference Ci~ utilities and conservation experts in implementing the best environmental practices for a sustainable project The P.~oject Coordinator and ’~chitect have gathered input and opLnion by: ¯meeting with representatives from the neighborhood ¯meeting with representatives £om Sunnner>d!l Homes ¯meeting SOFA park interested parties ¯discussion ~, .vi~ City- Police offidals regarding public bati~oom location ¯discussion with City Parks and Re~eation regarding bathroom location and park-compatible usage ¯discussion with Public Works ¯meeting with Real Estate and Planving Division representatives ¯touring other history museunns with their directors ¯meeting with Camellia Society representatives This process wi!l continue to make for a be£er, more suciessful project. The pro~a_rn for the MuseLwn has been developing over several months, and may continue to evolve as we have further discussion with stakeholders. The Commi~ee is compNsed of members of the communi~" who have exper~dse in all areas needed to successfully implement, development and operations plans. I-iifmg the level of knowledge that axists on the committee would be economically infeasible. We will continue to utilize this expe_Wdse. ¯The Museum progam contains several components that provide for on- going finandal support of the histo~ museum: bookstore, potential caf4, meeting room potential, rental space, and a housing u_vit which has several benefits with. major one being subsidizing of salary given the high cost of housing in Palo .Alto. ¯A museum dire~or would be hired to run the musel, un. The majority of the museum’s funcion would depend on volunteer eff0~s. Given the enthusiasm and support the project is generating and recog~pizing volunteers come when there is a faciliW in which to gather for common purpose, ample volunteers should be avaiia~ble. ATTACHMENT B ~o XI.FINANCIAL INFORM~_TI ON EST~_ATED CONSTRUCTION COSTS ROTH BD-ILDING 17,000 square feet Proi,ect Budget 11/25/2003 Amount psf 1. Architecture & En~neering:$550.000 a. Architecture 255,000 b. Structural Engineer 60.000 c. Landscape Architect 25,000 d. MEP Engineer 80.000 e. Soils Engineer 10,000 f. Civil Engineer 25,000 ~ Environmental En_~ineer 10.000 h. Testing Engineer 60,000 i. Contingency (5%)25,000 $32 City Fees: ..$110.000 a. Zoning Approvals 15,000 b. Building & Encroachment Permits 55,000 c. Utility Installations 25,000 d. Miscellaneous (18%)15,000 $7 3. Building Improvements:$4,150,000 a. Hazardous Materials Abatement 75,000 b. Renovate & Seismic Upgrade 1.445,000 c. Interior Improvements 1,700,000 d. Site Improvements & Landscape 100,000 e. Mechanical, Electrical, Plumbing 100,000 f. Utility Upgrades 200,000 ~, Furniture, Fixtures. Equipment 150,000 h. Contingency (10%)380,000 $245 4. Construction Period Costs:$..390.000 a. Insurance 40,000 b. Legal 20,000 c. General Administration 200,000 d. Construction Manager 100,000 e. Contingency (8%)30,000 5. Overal!. Contingency: (6 %’~$300.000 $5,500,000TOT.&L PROJECT COST: $230 $17 B-i! ROTH BUILDING 17,000 square feet Pro_iect Budget Notes 1 !/25/200,3 a. Architecture $255,000. This line item includes coordination of design consultants with responsibility., for all architectural elements of the project, including construction administration. b. Structural Engineer $60,000. This line item includes all services, including construction administration necessary to upgrade the Roth Building, exclusive of the "Spine" to appropriate seismic safety, standards. c. Landscape Architect $25,000. Landscape architecture, including arborist, as will be necessary for new landscaping and canopy enhancement. This will include desig-n of any surfaces to be planted that mu.st be worthy of fire truck strengh (eg Rima Pavers). d. Mechanical, Electrical and Plumbing Engineer $80,000. This may be too high a value particularly since much of this work may be done as "design build" work by qualified subcontractors with la4rge budgets included for Building Improvements for utilities upgrade, interior improvements and’mechanical, elecmcal and plumbing line items. e. Soils Engineer $10,000. We anticipate support for compaction of sub-grade for curb, sidewalk, and foundation elements. f. Cb4_l Engineer S25,000. There are three tasks included: (a) surveying efforts including topographic, boundary and utilities review: (b) curb, gutter and sidewalk construction drawings; and (c) utility connections to City utilities and storm drainage including pervious area designs and anticipated storm detention systems acceptable to the City. g. Environmental Engineer $!0,000. Phase I Environmental Site Assessment and asbestos, PCB and lead paint investigation and air monitoring as necessary. h. Testing EngineerS60,000. State mandated inspection of concrete, steel and CMU installation. i. Contingency $25,000. A 5% contingency for this cost category is adequate. 2. City Fees: $110.000 or $7 per,,,square foot. a. Zoning Approvals $15,000. This analysis is based on the July !, 2003 Cost Recovery. Schedule for zoning and legal administration by City. Staff to implement the RMP. b, Building & Encroachment Permits $55,000. Building permit fees by Palo Alto Schedule are $~,538 for the first $i,000,000 plus $4.26 for each $1000 above $1,000,000. 53,350,000 above 5!,000,000 is an additional 514,271 for total building permit fee of 520,809. Fire, Zoning and Pubic Works fees in addition are 87% of base fee or 518,103. Total Building Permit fee is $38,913. Encroachment Permit is estimated to be an additional $16,087. c. Utility Installation $ 25,000. This ! line item is ford,r~t; ~o pa:,,ments to Utilities and Public Works Departments for engineering costs and installation connecting to City utility lines using City labor. d. Miscellaneous $15,000. An 18% contingency for these line items is generous. 3. Building improvements: $..1~0.000 or $245 per square foot. a. Hazardous Materials Abatement $75,000. This value is derived from Exhibit B of the City RFP Information Flyer $~., ~ per square foot for asbestos remediation is generous for a building of this age and use. b. Renovate & Seismic Upgrade $1,445,000. The April 5, 2000 Conceptual Cost Plan adopted by the City of Palo Alto based on drawings prepared by Stoecker & Northway Architects and Rinne & Peterson Structural Engineers with Cost Estimating by Davis Langdon Adamson and includes all strenghening 9ptions recommended. The City, will be responsible for seismic upgrade of the "Spine". c. Interior Improvements $1,700,000. $100 per square foot for tenant improvements Js a very conservative, generous value given that fire sprinklers, elevator, I-FV’AC, electrical and communications distribution and minor plumbing line replacement are included in the April 5, 2000 Conceptual Cost Plan (Item 3.b) at a value of $240,000. d. Site Improvements & Landscape $100,000. Integration of landscaping features with adjacent properties - the Park and Summer Hill Homes -.will require extensive efforz. e. Mechanica!, Electrical, Plumbing $100,000. This value is in addition to $240,000 included in the April 5, 2000 Conceptual Cost Plan for plumbing, electrical, HVAC and fire sprinkler installation. f. Utility Upgrades $200,00!). This value is derived from Exhibit B of the Cir), RFP Information Flyer, These utility" upgrades include City, connections for new water, fire sprinkler, gas, sewer and storm drain lines as well as a new electric utility transformer and primary, feeds to building panels. This is a conservative estimate particularly given the large budgets carried for other elements of hard costs of construction. g. Furniture, FLxmres Equipment $150,00(t. ~’F&E is in addition to the distribution of telecommunications support lines. Office computer equipment and furniture, display cases, storage facilities, conference room furniture and amenities and reception and guest furniture. h. Contingency $,380,000. 10% as a contingency takes into consideration construction inflationary, factors. The April 5, 2000 Conceptual Cost Plan was estimated without subcontractor bids. Late 1999 and early 2000 were the peak of the Silicon Valley bubble that impacted commercial construction costs for labor and materials due to extraordinarily high demand.. 4. Construction Period Costs: $.390,000 or $230 per square foot. a. Insurance $40,000. This value covers construction period insurance for property. damage and liability, coverage in addition to that provided by the General Contractor. b. Legal $20,000. This value covers legal support for negotiating the City Lease, consultant agreements and formation documents for the applicant. c. General Administration $200,000. This value includes salary and administrative expenses for organization of the applicant, programming, fund-raising and other general functions. d. Construction Manager $100,000. This covers third-party professional management of design, bidding, contract negotiation, purchasing and construction administration. e. Contingency $30,000. An 8% reserve for this category of costs is generous. 5, Overall Contingency: $300,000 or $17 per square foot. This constitutes a 6% contingency of all costs and is in addition to $450,000 included as contingency in the specific cost categories for total contingency of $’750,000. Xi. B Five-Year Proforma Analysis ROTH BUILDING OPERATING INCOME & EXPENSES !Nr’OME ,VELAR 1 YEAR 2 ".,’EAR .3 "{EAR 4 YEAR 5 Museum Bookstore 15,000 x x x x Care/Retail 6,000 x x x x Non-Profit Office Rental i 8,000 x x x x Meeting Room Rental 3,000 x x x x Special Events Rental 3,000 x x x x Membership 28,000 x x x x Endowment Income 50,000 x x x x Grants 30,000 x x x x Fundraising Events 40.000 x x x x Subtotal Income: 193,000 203,000 213,000 224,000 235,000 Building Operating Expenses: (See Attached Schedule #1 ) Cash Available For Operations: Plus Rental Unit: 26,000 130,000 134,000 138,000 142,000 67,000 73,000 79,000 86,000 93,000 18,000 18,000 18,000 18,000 18,000 Total Available: 85,000 91,000 97,000 104,000 111,000 ROTH BUILDING - 17,000 S.F. SCNEDULE #! :.... OPERATING .’=_XPENSE~ UI-,..,IN~, EXr=N..-c~AMOUNT PSF LANDSCAPE 12,000 0.71 HVAC 9,000 0.53 JANITORIAL t 8,000 1.06 ELEVATOR 4,000 0.24 ROOT MAINTENANCE 2,000 0. ] 2 PLUMBING 2,000 0.12 PAINTING 3,000 0.18 ELECTRICAL 2,000 0. i 2 FiRE SPRINKLER 1,000 0.06 PEST CONTROL 2,000 "0.1 2 UT~LITIES 28,000 i. 65 GENERAL REPAIRS 6,000 0.3,5 PROPERTY TAX 0 0.00 INSURANCE 24.,000 ! .41 PROPERTY MANAGEMENT 10,000 0.59 ACCOUNTING/LEGAL 3,000 0.18 $i 26,000 $7.41 ANNUAL MONTHLY $7.41 $0.62 XU. OTHER ZNFORM~TION Please provide any other information which you feel will be helpful in evaluating your ability to successfully develop and/or operate the proposed facility in compliance with ~he Ci~’s Request for ~oposals. Fundraising capabilities wil! be greatly expanded with the g-ranb_ng of a lease option to the Palo Alto History Museum. Having the endorsement of the Woman’s Club of Palo Alto, UniversiV South Neighborhoods Group, Palo Alto Stanford Heritage, Museum of A.meNcan Heritage, and P~o ~’~to Historical Assodation and a letter of support from .the Palo Ako Housing Corporation c_~eates a coming together of comm~.mity for the project phase which we envision the Museum itself will be host to upon its completion. Our goal is the CiU"s goal of a truly punic fadlity. Consulting the Peninsula Cametlia SodeT, and likety Canopy as we proceed, will further engender the community par~dpation even beyond our dedicated committees and other talented volunteers. Our choice of arc~tect was a well considered one due to Garavaglia Architecture’s experience not only in the field of historic preservation, but also with museums and with fund_raising through grantwriting. Garavaglia is also familiar with CPA processes and procedures. As.well, he has acted as a consultant for the City. Our History Museum project antidpates no addition to the foo~rint of the building and no changes to the historic facades. Our approach is one of a light touch on the original Birge Clark and Victor Arna£ttoff features. M visiting "behind the scenes" at other history museums it was wonderful to see how commuanity members volunteer in large numbers when there is a radii7 where they can come together for a common pturpose and to spend time with each other. Just across the street ~om Roth Building at the Musetma of American Heritage, as a museum example, there is an apparent sense of reward and communiV that results from working on e,-chibits and fundraising events together. tn order to make for effident space usage for both facilities, discassions have been ~aking place and ~ii1 continue with MOAI-I to identify opportunities, including the possibility of overnight parking for the Histo~ Museum’s living unit should it be desired. ROTHQUEST6 ATTACI~-~V..W_NT B 13 RFP IKESPONSE: _]’<O~ BLT_D~’G / PALO ALTO HISTORY ~[USEU~’M PROJECT ~: ~ ’ -~"~.EWHER~-TOPICS NOT SPeC!f!CALLY ADDRESSED ~:T ~ ~ , ~: There are some topics which will require discussion and determination going forward. These items, which may or may not be a complete list, are referenced below to the best of our kno ~ ~e_o~ =~ +~ds time. The term of lease, 30 years: The Palo AAo ~story Museum may desire a lease period longer than 30 ye~s. One reason is obdously finand!. The project’s estimate is 55.5 million. Over a pehod of 30 years, an investment cost of 5184,000 per year is quite sig-nificant for a nonprofit to recoup in terms of investment. Public restroom maintenance and implementation: As mentioned elsewhere in the RFP response, the Project Coordinator and Project _Architect met with representatives from Parks and Recreation and Ci~ Police Depa_r~ent. The location of the public restrooms represented on the pro~ammatic layout is a result of those discussions and will require further discussion to" completely satisfy all concerns and desires. The History Museum has shown space available for the restrooms but is not experienced .in management of such facilities, nor is the ’,n~e of facility determined at this time. Discussion with Police and Public Works resulted in a mossibie solution to issues that arise with public restrooms, but practical ~r~ancial and management questions remain. $!0,000 security deposit: Some have questioned the need to submit a $10,000 security deposit after investing $5.5 million dollars in improvement to the Roth Building. AI-fACHME’.N-f ]B--PAGE 14 A_TI’AC~NT C OPTION TO ~EASE (includes Exhibit I - Lease Exhibit K.- Secretary of Interior: s Standards for Rehabilitation) ATTAC!-]2vIENT D PROPOSED PS.-fSICAL C~A~NGES TO PROPERTY ENVm_RONMENT.~_L ASSESSMENT WO~SHEET For purposes of e~viro~enta! assessment of the proposed project, provide the following: ..~4 ~ ~ m = a~ I -_’~ su_mma_~_¢ desc~pu~o__ o~_ _ physical changes proposed to the site and structure. (Cross-referencing to proposer’s response under Attachment A, Proposed Use, Kistoric Preservation and Development of Property, wil! be allowed. ) £~=~_~.~._-~ ;,-~.~:_~,’ " " ¯ .. -- .~- z~ ComD=~e_ and sign the attached Enviror_mental ~_sessment~= Worksheet. ENViRONNENTAL ASSESSMENT WORKSHEET ATTACH_WZENT D Address of Pr0je0t 300 Homer Avenue, ?a!o /L!to, California Current Zoning, rr Comprehensive P!an Designation PF--!.~jorinstitution Applicant: ~a~ Paio _~ito History Museum Owner: Address cio Pa!o ~!to Historical AssociationTeleph0ne 650/32.1-6170 P.O. Box 193, Palo Alto, CA 94302 Application for: $ite and Design ,, Use Permit Other: Parcel Map ......... Zone Change RFP Response for Lease Option Assessor’s Parcel Number by appl leant. Existing use of property,., Current!v............. ~ vacant; previous_ use was a medical clinic. 4,Total number°of building occupants for the existing use N/A Number of existing parking spaces o Percent of comp, ac~ spaces o Number of e×i ~"Classs~ng bicycl~ parking spaces o 6.Numberof existing structures 1 Current use Will Bny stru:tures be demolished for this ~roject? Yes NoApp. 17,000 sq.zt~ 7,Size of existing structures on. three f!oors ¯ Condition Gooa 8.!f’the current use is residential: Number Of o~n~r-occupied units. Humb~r of renter-~ccupied units X ~ : ~ i awork, doc P~ge PROPOS-~ PR0,JE~ Description of project_Pa!o Alto History Museum O/located on~ public . Dark. i0o Number of ~ ....~ ......s~,~u,:~ proposed i Size (in square feet)17,000 (a~.) !i.Number of floors 3 Square footage of each floor !~.P~r~n+ of sit~ to be covered by pavement 0 !3.Total number of building occupants for the proposed project 25 avg. per day 14.if the proposed use is residential: one minor unit to serve the musetl~n. Total number of units’I Number of units/acre ExpeCted sales price or monthly rent per dwelling unit List kinds and sizes of community buildings Area of private open space sq. ft. Are~ of co,on open sp~ce Provision of low/moderate income units: !) Number.of units provided for: sale 2) S~le and/or rental price Total number of vehicles expected daily for proposed project App. lO/day average Number of proposed parkin9 spaces o Percent of com~,~ct spaces Number, Of proposed bicycle parking spaces Cl ass !6.Are any. toxic wastes to be discharged? Yes (If yes, please complete a Sewer Dische~ge Questionnaire, which is furnished by the Building Department) i7. Has this faciiity in the p~st-or will the operation of theprop.osed facil.ity involve the storage or use of hazardous materials? Yes No x. (If.yes, please complete a Hazardous Materials D~closure Checklist, which is furnished~y the Fire D~p~rtment) a:eiawork.doc Page 2 Domestic -~]~{lal/day Peak" use ~D gel/rain Com~,erci al rBD o~.I/day-Peak use ~m qai/min Expected fire flow demand .real/rain b~ily sewer discharge (over 3b fixtdres only)Does not appZy. .xp.ct.d =n:r~v us:" G~s ~D therms Electric KWH Peak electr,ic demand Use~ and equipment sizes A. Sp~ce h~ating: Gas ..... YBD Electric rBD KW BTUH _~D Sdlar Possible TBD Heat PumP.,,~3D,Tons TBD Other Air conditioning:. Number of units TaD Water He~ting: G~s TBD" Elect~ic KW Other 7ot~l tonnage_T~D BTU~ TBD Sol ~r ~ssible Heat Pum~ T_BD -rons Type: Other: Central system x Recircul~tin~ Loop? Individual systems Yes__ ~O_ X Possible point of source. !ndoor lightjno x KW TaD .Cooking, z KW ~D ReTrigeration Motors Elevator~p TBD X-Ray. ~o l~ni- Outdoor lightino ma! KW T~D X To~s or ft~ . Computer Yes a:ei mwork.doc Air pmilution emission~ (Check applicable BAAPCD regulations). Commercial/!ndustrial only:Source and type, o ~ount. Nois~ generation: 5ourc~~omnt (dBa)_ Sound-proofing proposed Z3.Site drainage provisions Existing 24.’ ~ount of proposed grading (cubic yards)" 25.DispositiDn of excavated m~teri~l~N/A 26.Permits required from other ~gencie~: Sant~ Clara Valley W~ter District ~o. B~y Conservation and Development Commission No B~y Area Air Pollution Control Distri’ct’Lead/asbest°s abatement? CDrp. s of Engineers NO -Other !!1.EN~’~ROHMEN’FAL DESCR!PT!OH 27..Percent and direction of ground slope,at site Generally fla~ 2~, !s this site within ~ special flood h~zafd area? Yes No x 2~.Existing site vegetation (please list, and indicate any to be removed) Several !erie trees including oak--wil! not re_move any trees ~nless direct@d by City Existing animal and bird life on .site Common to neighborhood a:eiawork.~oc P~ge 4 31.Land uses ~djacent to.site Multi-family residential, proposed commercia!, museum . ~,~,~ ..~ ~ ~ ~-- ~ ~ !~ i o ~ .Prepared ::el" ’-:worK.doc RFP RESPONSE: ROTI~IBbTLDLNG/PALo ALTOH.b-fORY ~IUSE~’MPRoIECT APPENDIX A CONCEPTUAL HISTORIC STRUCTURES REPORT FOR THE ROTH BUILDING To properly determine the historic nature of the Roth Building and therefore how the building must be preserved requires a careful anaivsis. The P:AL~.’vU~ has taken upon itself the creation of a conceptual historic structures report (HSR) so as to create determinations for buildings preservation planning. Although not extensive, this report proxddes first steps in compliance with the Secretary of the Interior’s Standards for Rehabilitation - a major requirement of the RFP. INTRODUCTION The Palo .Alto CILnic buildLng, commo_~y known as the Roth Building, is located at 300 Homer Ave., Palo .Alto, CA. Prominent Palo .Alto architect Birge ,.’vL Clark desig-ned the original portion (1931) as well as an addition (1946). Summerhill Construction is presently seismically upgrading the Spine of the 1946 addition and will then demolish the wings of the 1946 addition. (No work is currently scheduled for the 1931 portion of the building.) The building was recorded by the Palo .Alto Historic Resources Board in 1981 and assigned a Category 2 rating. As defined by Palo Alto Municipal Code, "Category 2: ’Major Building’ means any building or group of buildings of major re~onal importance, meritorious works of the best architects or an outstanding example of an architectural s~le or the s~-listic development of architecture in the state or re,on. A major building may have some exterior modifications, but the original character is retained." Policy DC-12 of the Sou@~ of Forest .Area Coordinated .Area Plan (Phase I) calls for the preservation of the Roth Building through "restoration and rehabilitation of the building in accordance ~dth the Secretar7 of the Interior’s Standards for Rehabilitation. Addi~onally, Program DC-3 directs that "[t]he continued use of The Roth Building should include a public facility." G EN’EIL’4L METHODOLOGY Specific steps should be continued to compile data necessary to develop recommendations; these include: ¯Historical research and documentation to develop historic backgrotmd, past uses, building layout, dates of construction and alterations, associated persons, architectural style, period of sig-nificance, etc. Research for ~dais report includes evaluation of written material and graphic documentation such as photogTaphs and Sanborn Fire Insurance Maps. ¯.Architectural research includes development of interior and e×terior character defining elements, analysis of historic inte~or and exterior building configurations, identification of materials and finishes, and analysis of methods of construction. ¯Establishing Character Defining Features for the resource. ¯Architectural documentation to include production of drawn and photo~aphed building configurations, details, furnishings and accessories. ¯A building conditions survey and assessment to deten-nine t~he current status ~of various building components including materials and systems. APPENDLX A--PAGE 1 OF 20 ¯19<-~’e!op recommendations for ~eatment of the building to fad!irate the museum rehabilitation proposa!. _FIELD SURVEY METHODOLOGY The Garavaglia .architecture team (consisting of Michae! Garavaglia, Historic .Architect, and Clark C. Christensen, Preservation Technidan) visited the site on O~ober 8, 2003 to preliminarily evaluate the property for integ~ty issues and identify character defining features that must be retained to comply with the Sect°eras! of the lr~terior’s Standards for Rehabilitation. According to ~e California Environmental Quality Act (CEQA) "Generally, a project that follows The Se~. etary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings or The Secretary of the Interior’s Standards for Rehab~ta~.g _~storic Buildings...shall be considered as mitigated to a level of less than a sig-nificant impact on the historical resource." (State CEQA Guidelines Section 15064.5 (b)(3)) Additionally, the team surveyed the sk--uctures to deten-nine overall conditions and to document ’-<he bu~idinos configmration and elements ~ith measurements and photographs. The team consulted the 1931 and 1946 drawings prior to the field visit. The team used the Exterior Condition :~sessment Fon~ to record the feata~res and condi~ons of the bttildings. Inte~or conditions that provide clues, dates, and methods of construction were noted on this form as welt. Two additional survey fo.rcns would be used for more intense survey: h~terfor Condition Assessmer~t and Exterior Cm~dition Assessment Form--Foundations. tn assessing the condition of each of the above-mentioned elements, Garavagtia :architecture uses a "Poor - Fair - Good - ExceLlent" r~oxtking. This system allows for a speedy field evaluation and recordation of the building and its fea~u:es. The rankings are defined be!ow: o "Poor" (P) means the element req~res complete or extensive repair or replacement°"Fair" (1:) means the element requires moderate repair or replacement ¯"Good" (G) means the element requires minor repair or replacement¯"Excellent" (E) means the element requires little to no repair or replacement. ARCHITECTLVfLa~L EVALUATION METHODOLOGY An initial architectural evaluation was also undertaken on October 8, 2003 to establish the Character Defining Feat~tres of the building and compare the existing elements with original as documented in period architectural plans. Character Defining Features were defined as: ¯9ol ! o~""Premiere" (PPdvl) means those elements that are original to the ....~ building camp aig-n¯"Important" (t) means those elements that date bet~veen 1931/32 and 1946/47¯"Contributing" (C) means those elements that date to the 1946/47 building campaiomn, but precede 1953.¯"Non-contributing" (NC) means that which is tess than fif~ years of age, is not of exceptional importance, and is not compatible with the historic APPENDLX .:K--PAGE 2 OF 20 0 0 RFP RESPONSE: RO~-I B DT-D~NG/PALO ALTO H~TORY MUSED]v[ PROJECT ¯"Unknown" (UI<), either because there is no valid historical research to verify its importance or it was not accessible for visual inspection GUIDELINES .AND CODES This report and the recommended code upgTades described within utilize the following sources: ¯Secreta721 of the !nte~’ior’s Standards for Rehabilitation¯State Historical Building Code (200!)¯California Building Code (2001)¯Palo Alto Municipal Code ¯South qflForest Area Coordinated Area Plan--Phase One (2000). HISTOPdCAL BACKGROL<ND The historic back~ound of the Roth Building and the pracdce of Pato Alto Clinic, Inc. have been documented primarily in four previous publications: ¯An Architect Grows up in Palo Alto: The Memoirs ofBirge M. Clark, F.A.I.A. (Birge M. Clark, 1982).¯History of Palo Alto: 77~e Early Years (Pamela Gullard and Nan~ Lurid, 1989)¯Palo Alto: A Centennial Histond (Ward Winslow and the Paio A!to Histo_dcal Association, !993)¯History qfifnnovation--A Place ahead of its Time (Palo }dto Medical Fomndation website, <htt-p://www.pamf.org/about/history! > In 1929 a gToup of locally and nationally known phvsidans, headed by Dr. Rusel! V. A. Lee, founded the 16alo .Alto Clinic; Inc., c_~eadrig an early group medical practice. Each medial partner practiced a m~dical spedalty, such as surgery, obstetrics/g)mecology, internal medidne, and pediatrics. In 1931 the c!imc hired Birge M. Clark to design a clinic building. The building was constnacted du~_ng 1932 in the "California Colonial" idiom. The ~racfice grew during the 1930s and !940s, adding doctors and medial spedaltles to its services rendered, to meet patient care needs. After WWII, in !946, the Clinic again hired Birge M. Clark to desig-n an addition. That same year, upon the suggestion of Dr. Lee, the Clinic contracted with Stanford University to provide pre-pald health services, an early instance of this health care arrangement The Clinic changed its name to the Palo Alto Medical Clinic. The 1950s continued the need to grow based upon the commitment to meet the demands of an ever-increasing patient population. Additional partners joined the Clinic, and during this decade Dr. Lee partnered with Dr. Marcus Krupp to found the Palo Alto Medical Research Foundation. The Foundation erected its’own building in 1958. In 1961, after years of overcrowding the Clinic occupied a new three-story. building to the east of the Roth Building. This building was named aher Dr. Lee. In 1980 the Palo ’Alto Medical Foundation was formed to combine the work of the CEnic and the Research Foundation. In 1987 the Medical Foundation completed the purchase of the land and buildings of the Clinic. The Medical Foundation sold the Roth Building to the City of Palo Alto in 2000. PERIOD OF SIGNIFICANCE Based upon ~novvn data, ~e ve~od of siznifi’ cance (the chrono!o~cal pe,dod that relates to the historic context)-has been established as 1982, ~e year of Roth APPENDLX A--PAGE 3 OF 20 Building’s constructon, to 1953 when the building and addition would be over fifty years of age. CONSTRUCTION HISTORY ORiG~-N’AL CLINIC (1931-32)--7he Palo Alto Clinic, Lnc. ~hires prominent Palo _A_tto architect Bzroe ~¢I. Ca~. tO desigl~L a new clinic buildLng for ~#~ practice. Clark desig-ns a U-shaped building with one-story ~Mngs and a two-story ’spine.’ The building’s exte.rior exhibits the ~-adema~k ’;California Colonial" feat~Lres typical of C!ark’s projects, suc~L as stucco finish wails, tile roofs, and wood balconies. The entry porch is decorated with medically themed murals executed in fresco by Victor .A_rnautoff. CL~N’IC ADDITION (1946-1947)--The Palo ~to Clinic, Inc. again hires architect Birge M. Clark to desig-n an addition to its practice. Clark designs a U-shaped building with three-story wings and ’spine.’ A s~.uaken garden is located between the wings. The building’s exterior exhibits the trademark "California Colonial" features typical of Clark’s projects, but in a more ulilitarian execution. hN-fERIOR iLEMODELING (!940s-!995)--Interior remodeling to fadlitate changes in medical technology & pracdce needs. Northeast comer of the 1931 portion is altered to connect Roth Building with Lee Bttitding, erected in 1961. [Note: City of P~o Alto disposed of plans & permit applications dated prior to 1,,~1.] P.~RTLAL DEMOLITION & SEISMIC L.’-PG1LADE (2000-PRESEN-r)--Exterior openings at northeast corner of 1931 por~don are blocked up wid~ demolition of L~e Building. Wings of 1946 addition are severed from ’Spine’ and specific building materials are salvaged from ~ings. Spine is seismically upg-rade. Upon completion of - seismic upg-rade work, the wings are ~o be demolished. The wing foo _t-prints and the intermediary sunken garden are to be bac_kdilled. CHAIL;kCTER-DEFINING FEATURES The Roth Building possesses character-defining features that must be identified for protec~on to comply with Secretary, of ~e Interior Standards. Character- defining features are elements that collectively contribute to the historic character of the resource in question and are the elements, which convey the .historic significance of the building. The Roth Building retains interior and exte~or elements that are character-defining features based upon the Period of Significance. These are the building elements that must be preserved so that the building maintains its ability to convey its sio.-mificance as a medica! clinic and an example of a prominent architect’s work. Exte~or features are: ¯Landscaping (ver~d in,field)¯Con~ete and! or b.~_c_k walkways¯Cement plaster finished concrete walls ¯Wood doors¯Metal sash windows¯Glass block windows (at existing stair landings)¯Metal g-utters and rain water leaders¯Plaster and/or wood cornice m~lds¯Clay roof tiles APPENDLX .~--PAGE 4OF 20 ¯Exte~or fresco murals at lobby¯Arcade entry, w/medallions¯Proiecfing 2na story wood balcony w/~%n’ned balusters ¯ ~ Hewn wood post and beam Bryant St. entry¯Circular tile screen vents¯Chimney. Interior feat-o_res are: ¯Room layout of 1931 clinic spaces (in ¯Tile, and linoleum flooring ¯Plaster, stucco, wood, and Fle,-o, vood wall finishes ¯Stucco and plaster ceilings ¯Flexwood and metal trim ¯Te~azzo staircase ¯Metal staircase railing ¯Elevator shaft, cab, doors, and equipment ¯Metal wall radiator screens STATEMENT OF SIGNIFIC:MWCE The Roth Building is significant because it was desig-ned for, and u~ze.d by the Palo ~Qto Clinic, Inc., an early medical clinic in Palo Alto’s health care system. From this clinic a group of doctors, headed by Dr. Rusell V. Lee, provided special~- ou~atient care. The Roth Building (and later addition) is designed by a noted re~onal architect, Birge M. Clark, and embodies Clark’s sig-nature "Calffornia Colonial," or Spanish Edectic desig-n idiom. It is probably eligible for the State and National Re,stets at a local level. ASSESSMENT OF FEATL~RES A~,ND FINISHES (PRIORITIZATION OF SPACES/ROOMS) The Roth Building’s altered floor plan can be prioritized into severa! zones, which reflect the integTity of the individual spaces/rooms. The location and priority of each space strongly determines an appropriate new use for the space, and the extent to which a space can be altered. This prioridzation is crucial for creating a project that complies with the Secreta_D." of the Interior’s Standards for Rehabilitation. (The State Historic Building Code can also be utilized to assist in the preservation of these features.) PKIOP, F~’ ONE (Red color - features and spaces which should not be altered) indicates the presence of the following character defining featttres, ,topically: ¯Walt layout original to the 1931 clinic desig-n (doctors’ offices)¯The presence of high quality, interior finishes, such as Flexwood, tile, te~azzo, metal railing, decorative metal radiator screens, etc.¯The presence of high quality exterior finishes, such as fresco mttrats, wood balcony, wood posts & beams, etc. spaces include, but are not r_.. ~ th~ ;~11o~adng. Mural Porch (Arnautoff’s medical-themed murals) Doctors’ offices (radiators, Flexwood wall finish) Fo_wner lobby area (original tile, radiators, F!exwood finish on columns) Toilet room in northwest 1931 wing (original tile on floors and walls) Stair and elevator in 1946 spine. (_’~I floors) B~ant St. entry porch (Hewn wood posts and beams) Homer St. vestibule/entry on nor~&east 1931 ~,ing. .~PE!x-DIX A--PAGE 5 OF 20 PRIOF~Pf ~-,’:O (Yellow color - features and spaces whi~. should be mi~ly ~tered) ~cates ~e presence of ~e follo~ng ~acter de~g feazes, ~ic~y: W~ layout ori~ to the 1931 d~c desi~ (~ea~ent s~tes) W~ layout ori~m~ to 1946 b~ng c~p~ The presence of secondly qu~ty inte~or fimshes, su~ as piaster, ~nyl file, met~ ra~ator s~eens, etc. These spaces include, but are not limited to the following: ¯Treatment suites (treatment room, antechamber, & toilet room, typ.) ¯Office spaces (on Second boor) ¯Corridors and halls (on FLrst and Second floors). PRIORITY THREE (Green color - featttres and spaces which may be altered) indicates the presence of the following character defining features, typically: ¯Post 1946 wall layout (or absence of walls due to recent upgrade work) ¯Low quali~ £nishes such as carpet, sheet rock, etc. These spaces include, but are not limited to the following: ¯.Area in 1946 spine; all floors (not including stair and elevator) ¯Maiori~ of area in 1931 spine (not including former lobby area or Izea~-nent rooms at south comer). 5ECRET.4_RY OF THE INTERIOR’S ST~’AaN’DA.RD5 FOR REHABILITATION These standards are utilized by many jurisdictions to meet an appropriate minimum level of treatment when unde~aking a maintenance or construction project on an historic building.-The upgTades proposed in this report are applied in the context of these standards. The Standards for Rehabilitation are listed below: STANDARD 1--A PROPERTY SHALL BE USED FOR tTS HISTORIC PURPOSE OR BE PLACED IN A NEW USE TI-LiT REQUIRES MIN-hXiAL CHA~NGE TO THE DEFINEN-G CI-LAIL~CTERIS~CS OF TILE BUTLDI1NG .A_.N-D ITS SITE A~N’D EN-vqI1ON~I]£_N-F. STANDARD 2--The historic character of a property shal! be retrained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided. STANDARD 3--Each property shall be recog-nized as a physical record of its tLme, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or architectttral elements from other buildings, shall not be undertaken. STANDARD ’4---Most properties change over time; changes that have acquired historic sio.o-nificance in their own right shall be retained and preserved. ST.-MNDARD 5--Distinctive features, finishes, and const~action techniques or examples of craftsmanship that characterize a property, shall be preserved. ST.A~NDA_P,D 6--Deteriorated historic features shall be repaired rat_her than replaced. Where the severity of deteriora~on requires replacement of a APPENDLX A--PAGE 6 OF 20 RESPONSE: ROTH BU3tDING/PALO ALTO HISTOR’,: MUSED.m4 PROIECI. distinctive feature, the new feature shall match the old in desig-n, color, texture, and other visual qualities and, where possible, materials. Replacement of missing feai-~tres shall be substantiated by documentary, physical, and pictorial evidence. STAND.KriD 7--Chemical or physical ~ea~nents, su-_h as sandblasling, that cause damage to historic materials shall not be used. The surface cleaning of stractures, if appropriate, shall be unde~aken using the gentlest means possible. STAN-D:a_RD 8--Sigmificant archeolo~cal resources affected by a project shall be protected and prese_wed. If such resources must be disturbed, mitigation measures shall be undertaken. STAN-DARD 9--New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the properts< The new work shall be differentiated from the old and be compatible with the massing, size, scale, and architectural features to protect the historic integ-rit7 of the property and its environment. 5T,a~NDARD 10--New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the ~ture, the essential form and integ-ri_ ky of the historic property and its environment would be unimpaired. BUILDING CODES Al! building proiects must meet a defined minimum level of life/saiety requirements to protect human life and the building resource itself. The 1997 Uniform Building Code (UBC~ is ..tTipicall¥ the code adopted and utilized by a jurisdiction for the evaluation of confori~ty, to acceptable standards, for building projects. In addition, the State of California has adopted the same code along with specific additions, deletions, and dassifications and is hnown as the California Building Code (CBC). This code includes requirements for disabled access to sites and buildings, and has deve!oped extensive energy conservation requirements. This code typic-~d]y applies to projects when more restrictive than the U-BC. In addition the State code has specific methodolo~es for addressing "historic" s~_~’uctttres. This code is referred to the California State Historical Building Code (SI-tBC). This spedfic project being a State property requires that the S.~tBC and the CBC be udtized for code evaluations. The S_T-iBC is utilized for qualified historic buildings and provided alternative methods for meeting the spirit of the "regmlar" code and a level of safe~, which protects the occupants of the stnacture. It is the code, which must be used for historic structures. Creating accessibility to buildings for the disabled is important for al! building projects. Standards "are being established to define compliance to the federal A_merican with Disabilities A~. In some circumstances the requirements can be met for historic strucVares ’-&rough an equivalent methodology, whic_h the St-IBC provides. APPEND~ A--PAGE7 OF 20 General sections which establish the intent of the State I-{istorical Building Code and state the following: 18951. PURPOSE--It is the purpose of this part to provide alternative btilding regmlations and building standards for the rehabilitation, preservation, restoration (including related reconstruction), or relocation of buildings or structures designated as historic buildings. Such alternafive building standards and building regmlations are intended to facilitate the restoration or change of occupancy so as to preserve their o6~nal or restored architectural elements and features, to encourage energy conserCation and a cost effective approach to prese~,ation, and to provide for the safety of the building occupants. 18952. APPLICATION--This part shall apply to all qualified struc,.h_tres as defined in Section 18955. 18953. IN-rENvf--It is tl~e intent of this part to provide means for the preservation of the historical value of designated buildings and, concurrently, to provide reasonable safe~ &om fire, seismic forces or other hazards for oco_lpants of such buildings, and to provide reasonable avaitabili~ to and use by, the physically disabled. 18955. QUALIFIED H~ISTORiQa_L BU!LDLNG OR STRUCk-RE--For the purpose of this pari, a qualified historical building or st~acture is any structure, collection of structures, and their assodated sites deemed of importance to the history-, arc_hitecture, or culture of an area by an appropriate local or state goverrumental jurisdiction. This shall include structures on existing or fftture national, state or local historical reg-isters or offidal inventories, such as the National Re~ster of Historic Places, State Historical Landmarks, State Points of Historical hn.terest, and d~" or county registers or inventories of Nstorical or arci~Jtecturally significant sites, places, historic districts, or landmarks. 18960. STATE HISTORICAL B~TLDLNG SAFETY BOARD--(a) A State I-listorical Building Safety Board is hereby established within the Office of ~e State Architect which shallbe composed of qualified.., public agendes, professional desio~n sodeties and building and prese.wation oriented organizations. (b) This board shall act as a consultant to the State .’A_rchitect and to the other applicable state agendes. The board shall recommend to the State ~_rcllitect and oT/~er applicable state agendes .rules and regmlations for adoption pursuant to this part. (c) The board shall also act as a review body to state and local agendes -Mth respect to interpretations of t_his part as well as on matters of administration and enforcement of it. The board’s decisions shall be reported in printed form. (!) Not~,vJthstanding subdivision (b) of Section 18945, if any local agency administering and enfordng this part or any other person adversely affected bv any reomalation, rule, omission, interpretation, derision, or practice of this agencn/ representing a building standard wishes to appeal the issue for resolution to the state Historical Building Safety Board, these parses may appeal to the board. The board may accept the appeal only if it determines that the issues involved in the appeal have statewide sigr~ificance. .APPE~,~DLX A--PAGE 8 OF 20 RPP RESPONSE: R " -’©TH" BUY.D_~C / PALO ALTO HISTORY MUSEUM PRO~Cr Basic buildinf code analysis was unde~aken to define the context for applicable codes and areas of non-compliance. Starting wi~& basic Uniform Building Code (UBC) parameters, the building was evaluated for its construction type, occupancy, proximity, to other buildings, etc. Overall the building complies with its current use in most of the general life-s~ety arenas. Disabled access is fairly compliant. Major construction work will ~.gger full complim~ce for accessibilfty. The following analysis of the noted applicable building codes summarizes major issues regarding the building. In addition to required code upgrades there are a variety of "voluntary" upgrades that the P_%I-Lk~ may desire to implement. These general follow seismic stabili~¢ fire protection, and exiting° BUILDING CODE .ANALYSIS The following analysis of the noted applicable building codes summarizes major issues regarding the building. OCCUPANCY CLASSIFICATION--Chapter I0 of the California Building Code establishes the allowed number of occupants in the buildings, (a ratio referr_ed to the occupant load) and Chapter 3 outlines occupancy, requirements. ,~REA AND OCCUP_&NCY MATRLX--ROTH BUILDING F!oor / Area :area (sq. Ft.) Ex~hibit Space 4,348 Sq. Ft, MeeNng Space Gift Shop / Ticket Museum Offices Prep./Curatorial Cormm. Kitchen Use Occupant" "’ Oc~apant No. O’f ....E~ess Load Occanants ComMiant? Exhibit Assembly A-3 A-3 4,348/ 15 942/ 15 90 Collective Occupants Collective Sq. Ft. 846 Sq. Ft. Retail M B 395/ 30 846/ I00 Occupants Colle~ve Occupants 8 Collective Occupants 974 Sq. Ft. Sq. Ft. Workshop Kitchen F-2 B 974/ 100 270/ 100 I0 Collective Occupants 3 Collective Occunants (provi.d- mesdn.s) Yes Yes Yes Yes APPENDIX A--PAGE 9 OF 20 Floor / ~re~ SECOND FLOOR Offices .Archive Caretaker’s Qtrs, BASE,LENT Mechanical Storage/ Equipment :~ea Use Occapanc7 Occ.apant No. Of Egress (5q. Ft.)Load Occumants Compliant? 1,690 5q. Ft. 970 Sq. Ft. 912 Sq. Ft. 467 Sq. Ft. 2,210 Sq. Ft. Offices CoHections ,Archive Residence Mechanical Storage B S-2 B R-3 S-2 S-2 1,690/ 100 454/ 30O 970/ i00 912/ 300 467/ 300 2,210/ 30O 17 Collective Occupants 2 Collective Occupants I0 Collective Occupants 3 CoLlective Occupants 2 Collective Occupants 7 Coilective Occupants No (2n~ exit req~.tired) No (2nd e,xit required) No (2n~ e.-dt required) No (2"a e,xit required) No (2~d e,xit reqt~red) (2~a exit required) TYPE OF CONSTRUCTION/ALLOWABLE FLOOR :AREA/ALLOW.aBLE BLTLDING HEIGHT--The fol!owing table compares existing floor areas and heights of buildings to ailowable floor areas and _heights per the 2001 California Building Code (CBC). Alternate reomalations as provided by the State Historical Building Code (SHBC) allow for continuance of the exis~ng or historical use of these buildings with the following parameters: Per Section 8-302.4 (Maximum Floor .Area) of the 2001 State Historical Building Code (SI-tBC): "Regardless of the use or character of occupancy, the area of a one-story- historical building may have, but shal! not exceed, a floor are of 15,000 square feet unless permitted in prevailing code." Per Section 8-a0_.5 (Maximum Height) of the SHBC: "The maximum height and number of stories of a historical building shall not be limited because of construction type, provided such height or number of stories does not exceed that of its desiomnated historical design." APPENDLX A--PAGE I0 OF 20 RFP ~PONSE: ROTH Bt:LDmrG/PALO ALTO I~’TORY MUSEU%,I PRO~CT Rooms / Buildings First Floor Second lqoor Basement Occapanc7 A-~"’- most restrictive use on the floor (Sq ....) Ienti}e ’ floor is 9,615 s.f. endre._~n~ floor is ~,!,, s.f. 3,406 s.f. AllovSed Area of Const,) 13,500 s.L’ +/- (w/ increases) for Type III - N 18,000 s.f. +I- (wl increases) for T~lve III- N same as !st me2gm / A~a~ Height I story 2 stories basement Cortmrms to Bldg. height and .~ea .’-allowed in Yes (A-3 ordy on gound loor) "Yes Yes EXTERIOR FIRE PROTECTION MATR~., (BASED ON LOC_4TION TO PROPERTY LLN-ES)~TEe Matrix information in cMumns with ..... relates to the 2001 California Buitding Code (CBC) requirements and is for reference regarding any c~kange of use. Akemate re~dations as provided by the S~ate Historic~ Building Code (SHBC) allow for ce~ain o{ these requirements. E,’<TEiRIOR FiP~ PROTECTION MATRIX--ROTH BL-ILDING Rooms / Buildings First Floor Second Floor Basement Occa0anc,~Const Type A-’g ..................... %~pe "Exterior W-otis Bern-rag / Non- BearinKFou:-hour " Operings May require fiazther an~vsis upon use? B S or Type ITmI-ll-a" determina don to be made) less than 5 ft. Protected !ess than 20 h., not allowed less ’-&an 5ft. No, assuming Park is considered a Public Way ACCESSIBILITY OF BUILDING The existing building has three levels of occupan%< The main entrance to the btfilding is located at the e_ntO, co ,urtq!ard and has livde level change. The basement and second floor are accessed via an elevator. At grade access may reqvire minor modification through warping paved brick areas. Internal clearances can be maintained espedalty in the new res~oom areas. The elevator wili need some modification of control height and other minor changes. All new phones and drinking fountains will be provided as £-ully code compliant. There is no on site parking..’An accessible parking space can be provided on t_he street near the front on the building with the sidewalk curb cut being altered to provide accessibility. APPEN-DLX A--PAGE !! OF 20 LIFE SAFETY ISSL~ES FOR BUILDING The existing medical clinic adequately provided for life-safety code compliance. The proposed use is predominately an assembly use and offices. Therefore life- safety code compliance is a concern. The State ~-iistoric Building Code can be utilized to provide code compliance while limiting damage to historic fabric. SEISMIC SAFETY--The structural system for the building is comprised of concrete foundations and slabs-on-gTade, concrete exte_~_or -walls, concrete first and second floors in the spine, and wood roof system. The spine is c~arrently undergoing a complete seismic upgrade. A City, cons~tant has analyzed the building for potential needed upgTades, which at a minimum, will b~ implemented. The tenant may suggest vm-iations to the proposed methods of upgrade due to issues surrotmding the preservation of historic materials and the preferred level of upgrade. Primarily the walls and floor / roof s~uct~tres must be properly attached. Deficiencies in the strength of lateral force resisting members must be improved through she~r walls and moment Dames. Placement of these elements must avoid historic fabric disruption. EXITING--The eMting system for the building is adequate for on’rent needs. Modifications must be provided due to new Uses and layout config-urations. The at-grade e,’ci[ing will be auo_oTnented with e,’dts facing onto the new park. Once the wing demoli~on project is completed the basement and second floor will only be served by on exit. N-ew enclosed stairways must be ins~alled from these levels. FIRE SUPPRESSION A~N-D DETECTION--A state of the art fire detection system should be installed in the upgraded buildhng. Fire sprinlders may be req~.ti~ed or desired. Further analysis of code and building occapancy must be completed. H_AZ~ARDOUS NLATERL-~LS---The building contains lead and asbestos as determined by a City consultant..Abatement activities have been completed in the spine as a part of ~e wing removal project. The remaining materials will be evaluated for their importance to the historic integ-rity of the building. Removal or encapsulation decisions will be based on the affect on the historic fabric and necessary levels of safety. CONDITION OF CHARACTER-DEFINING FEATI~TiES The Roth Building possesses character-defining features that must be assessed and protected for to comply wfth Secretary of the Inte~or Standards. These are the building elements that must be preserved so that the bulldLng maintains its abili~- to convey its sig-nificance as a medical clinic and an example of a prominent architect’s work. The condition of character-defining features is assessed utilizing a "Poor - Fair - Good - Excellent" ranking. The rankings are deft_ned below: ¯"Poor" (P) means the element requires complete or extensive repair or replacement ¯"Fair" (F) means the element requires moderate repair or replacement ¯"Good" (G) means, the element requires minor repair or replacement ¯"Excellent" (E) means the element requires little to no repair or replacement. APPENDIX .-k--PAGE 12 OF 20 RFP RESPONSE: ROTHBDXLDKNG/PALo ALTOFLSTORY MUSEU~. PROJEC? EXTERIOR FEATU1LE5 Concrete and / or brick walkwavs Cement olaster fimiS_h.ed concre~.e wal!lls Wood doors Metal sash windows Glass ~lock windows (at existing stair !andings) .... Metal gutters and rain water leaders ?laster and/or wood cornice molds Z~ay r’o’of tiles (cons"e~-oator to assess in field) Exterior fresco murals /medallions i~er City °s :onse~-oator’s assessment) P-roie~ng 2~° story wood balcony w! ttu-ned balusters Hewn"’wood ..... post and beam Bryant St. entw Circular tile screen vents ._mmney E = Excellent; G = Good; F = Fair; P = Poor i CON-D1T1ON RATLNG G G G G G G G G G G ~NTERIOR FEATURES Room layout o’f 1931 clinic spaces (in wings-- ~ee attached priority, p!ans) l~ile flooring at lobby (conservator to assess in field once tile is uncovered) Linolen_m floo~m~_ Piaster, stucco, wood finishes ’~lexwo0~~’ wall finishes (conservator to asse~s i~..fieId) Seucco and’ piaster ceiiings (obscured by drop ceiling) .:lexwood trim (cousm-~;ator to a{~ess in,field) ~etal’ trim ~’~rrazzo..... staircase (conse~-oator to assess in ,fieid~. Elevator shaft, cab, doors, and equipment Metal wall radiator screens ’~ = Excetient; G = Good: ~ = Fair; P = Poor CONDITION IL%TLNG G G G G G G G G APPENDIX A--PAGE 13 OF 20 ASSESSMENT OF BUILDING SYSTEMS The existing electrical, mec_hanical, plumbing, elevator, ~_nd phone systems for the building reflect a variety- of upgrades over time. _also the systems reflect various levels of sophistication and various levels of condition. One aspect of the building whic.b~, may help to limit disruotion of the historic fabric, is the "pipe trench" constructed of cast in place concrete under the slab of the building. System improvements may be able to utilize this ori~nal distribution vault. ELECFRIC~L--The electrical system for the building is a combination of ori~nal or early improvements and sequential upgrades. The basic service to the b~tilding is adequate along with some of-the distribution. As a medical clinic the electrical systems may have been kept ur~ to support ctwrent need. Some aspects of the system may ne’ed replacement du$ to possible current code compliance issues and safety improvements. Where systems are located in areas of sensitive historic fabric methods of up~ade should focus on limiting damage to finishes either through "fishing" new wire inside of walls or carefully placing surface mounted distribution and devices (limited use). Any up~ades required in the aVdc or in areas already altered are easily implemented. a,~CHANIC_~L--The mechanical system for the building is predominately steam radiators for heat and natural ventilation. The:e is no air conditioning. Ventilation is gener~ly provided with operable windows. The boiler is not new. The heating and ventilation system must be upgraded to meet the temperature and humidity co.n~oi ranges for the proposed use..Also energy efficiency can be improved in this area. At a minimum air conditioning may be considered for limited areas needing better tem!~erature control such as collections storage. PLU~IBING--The plumbing system for the building is a combination of original cast iron / galvanized and sequential up~ades. Plumbing systems in the more historic areas of the building can be assessed for adequa~- when retained so that disruption of historic fabric can be limited. New plumbing systems, especially the public and general population museum restrooms need modern plumbing and fixtures for ease of maintenance and maximum water conservation. Existing restrooms in the wings of the building being reused may also keep existing fix~Ktres. The sump in the basement must be flily operational and may need a complete upg-rade to eliminate any flooding due to sensitivity of stored items. ELEVATOR--The elevator system for the building is comprised of the orig’.hal cab, control devices, and mechanisms. These systems can be upg-r_aded without complete replacement for continued operation. Accessibility requirements for mounting heights of controls, etc. must be completed. PHONE / DATA--The phone / data systems for the building are considered for complete replacement as the new use will have completely different requirements and the abandonment of the existing system witl not affect the historic fabric. New systems can be distributed through aVdc spaces, "fishing," the pipe trench, and judidous surface mounting. W~reless technology may also be considered for appropriate applications. 5PRIN-KLERS / FIRE 5.42:ETY--Currently there is no sprinkler system in the building. Smoke detection is limited. New systems ~,~dll be evaluated upon further code analysis and desired level of protection and safety. APPENqDL’< A--PAGE 14 OF 20 RFP P~SPONSE: RO~IBUiLD]]’4G/PALo ALTOI-IL~TORY MUSZVo%,IPROIECT PROPOSED WORK EXTERIOR (GENEIL~.L)--The cement piaster walls will have minor cracks repaired and a new paint job completed. Woodwork such as the balcony and overhang will be repaired or replaced, as needed based on the extent of damage. The wood’s finish will be analyzed and reapplied. The steel windo~vs will be re- glazed as required, adjusted for smooth operation, and repainted. The day tile roofing will be removed and carefully stored so that a ply-wood diaphra._~n can be installed and a new waterproof membrane applied. The clay tiles will then be reinstalled utilizing the additional salvaged tiles from the wing demolition to make up for breakage or hea~ wear. Copper o~utiers and r~inwater leaders ~dll be repaired and missing elements ~ill be installed from salvaged materials from the demolition of the wings. WING REd, OVAL / iN-FILL WALLS--The wings of the 19~6 Roth Building addition will be removed creating two large openings, which need to be "infilled." As the infill area will be exposed to the public park, this design aspect is important to successfully communicate acti~d~es inside the museum building and ~o ~eate a welcoming effect. Although very small in floor area this addition must comply with the Standards for Rehabilitation. LEE BU-ILDL~G REMOVAL WALL .~-d-tEA--~in existing cement piaster parapeted wal! can be returned to its original appearance utilizing the salvaged windows from the wing demolition. Original plan documentation can be used to locate the windows. The parapet c~n also be removed, and saJvaged copper g-u~ers and rainwater leaders can be installed. SECOND-ST.MR TOWER--To comply with current code exiting requirements an additional enclosed staircase must be installed at a spedfic location within the second floor. This will create a minor second floor addition since the sta’k must be located outside of the second floor "footprint." This addition must be desig-ned const~-ucted to differentiate it from the orig~mal building. It should be located on a secondary facade. I~N-fERIOR (GEN-EIt~L)--The musettm’s space needs were evaluated by a sub- committee of the PAH_~VIP, which indicated the necessary ftunctions, size of space, adjacen~ needs, and location ~thin the building. The museum’s needs were addiNonally evaluated by the preservation archite~ for their proximi,~., to the park and how they might affect the historic nature of the st~acture. The placement of the necessary spaces for the museum must be informed by the need to preserve important spaces and features balanced with proper functionali~, of the museum. Space layout diagrams for each floor, are located within the body of the RFP. STRUC-fUP,~L SYSTE~IS---The buildhng is comprised primarily of concrete foundations and slab on grade basement and first floor, concrete exterior walls, wood and concrete second floor (concrete in the spine)~ and wood roof structo_re. Vertical load capacity of ’-~e building is adequate. (Indixddual room uses ~dl! require an analysis of floor load capaci~). Lateral or seismic load capaci~ needs further analysis but is assumed to be deficient The report commissioned by the Ci~ regarding the seismic ~v-ork for the building oudined a varie~~ of upgrades to consider. This involves tying the floor and roofs to the walls and adding APPENDIX ~.--PAGE 15 OF 20 l~P I-(ESFONSE: i’<OTH BUILDING/PALO ALTO HISTORY MUSEUM additional iateral resisting elements to the bttiiding (shear walls or moment frames). The location of such elements must be carefully considered both for efficacy and for programmatic appropriateness. ~so the roof structure is to be sheathed in plywood. B5TLDh-NG SYSTEMS---The existing elec~:ical, plumbing, and heating / ventilating systems for the building are in various states of upgrade. _.’4~n analysis of which systems are adaptable and which need complete replacement needs to be completed. Dis~.bution of new systems and maintenance of e,’dsting systems must be addressed to be as non-disruptive of historic fabric as possible. Utilizing existing attic and !owered ceiling space for new work is highly desirable. It is assumed that the heating system will be replaced with a modem I-IVAC system. Also a fire sprinkler system can be considered. Data and phone lines must be installed. RECOMMENDED UPGRADES A variety of up~ades are plan_ned for the Roth Bui!ding to accommodate the Palo _’Alto Histo~" Muse~.urn Project’s (PAI-~IP) proof:am. In addition, various upgrades are needed for required or desirable improvements to promote the buflding’s safety, and longevity. The report commissioned by the City referenced in the Information Flyer has been re,.dewed, with additional analysis having been completed by P~’M-~LP’s prese~ation architect. Generally the repo~ reflects a reasonable approach for the building’s upgrade, although P~M-IM-P’s space needs will not require extensive inte~or wall removal. Therefore some of the work suggested by the report can be limited or eliminated. Minor additions are proposed but only to provide for code requirements (stairway) and to address architectural c~haracter (on the bad,: of the spine). These up~ades and modifications are to be evaluated for their compliance to the Secretary of the Interior’s Standards for Rehabilitation and the use of the State ~W_lstoNcal Building Code (SI-{BC) to assist in that endeavor when code upgrades may affect Nstoric fabric or cost may be of concern. A careful analysis of the use of the SI-I-BC must be undertaken at a later date through determinations by the musetu-n and its prese~’~,~ation architect as to the nature of desired or required code upg-rades and with communications with the chief building offidal. BIBLIOGRAPHY "About the Mural" Airfield & Co., Inc. Online. Lq-~L: http://www.ashfield.com / mural.htrnl. "After 25 Years - a Delay." Palo Alto Times, April I, 1953. "Artists: bio~aphies." Colt Tower: Its History and .Art. Online. U_-RL: htip: / / w~-w. coi~ower, org / m,~is ts / bio s.htrn!. "Board of works pen-nits moving of ~%vo old residences so P.A. clinic can expand." Palo Alto Times, June 18, 1946. "Butch Rot_h, retired team physidan, dies." Palo Alto Times, Apri! 4, 1972: Obituary. A--PAGE 16 OF 20 P, FP RESPONSE: ROI-~ BLXLDING / PALO ALTO HISTORY "Cer~a~cate ef Doing Business Under Fictitious Name." Palo Alto Times (February 11, 1946): Legal. "C~i_nic adds eight specialists, will erect $000,000 bu~ldin=. Palo .Alto Times, December 24, 1945. "Diego Rivera." .American Masters, PBS Online. UP, L: htlp: / / www.pbs.org /wnet / americanmasters / database / rivera_d.htrni. "Dr. Herbert Lee Nlebe!. Np., February 26, 1979. "Dr. ,.Milton H. Saier." San Francisco Chronicle, Np. Obituary,. "Dr. tVIilton Saier, founding partner of Palo Alto clinic." Palo Alto Daily News, June 1, 1996. "Dr. Roth linked 2 medical eras." Palo Alto Times, April 6, 1972. "Esther Clark." PaSo Alto Times, Mar~. 2)’, !9,,. Obituary. "Esther Clark." PaIo Alto Times Tribune, Np. Obiiuary. "Fadli~" seeks complete .....commurunf care. Palo Alto Times, September 15, 1959. "Hak, e our murals huri our morals? New clinic is defended by scholar." Paio Alto ~ zmes, Aug-u~ o0, 1932. "History: politics." Coit Tower: Its ~storv" and A_rl. Online. URL: htip: / / www. coittower.org / Nstor7 / poliics / politics.html. "Home bought for diagnostic center in P.A." Palo Alto Times, September 19, 1952. "Medical Staff in New Building." Np., Auguast ’4, 1932. "Murals and Morals: Palo Alto’s pulse quickens" San Francisco Chronicle, Aug-ust 21, !932. "P.A. Clinic major medical center." Palo Alto Times, July 30, 1953. "Paintings of Seminudes in Clinic S~ir Palo Alto." Sa~z Fra~zcisco Chro~zicle (Aug-ust 21, 1932). "PNo _aJto Clinic buvs site at corner of Bryant, ~_nanm o. Pa]o Alto Times, August !, 1946. "Permits gTanted for addition to CHnic, new store building." Palo Alto Times, Aug-ust 28, 1946. "Seven impo~ant Dates in P_%~vfF’s 70-Year Past." Int~’oducing the Nao Campus qf the Palo Alto Medical Founda~qon, Special Souvenir Edition. Palo Alto: Palo .alto Weekly & Palo _Alto Meaicai Foundation for H~aith Care, Research and Education: 1999. APPENDLX A--PAGE 17 OF 20 "Stanford now offers students ful! prepaid health progrmm." Palo Alto Times, April 29, 1946. "Two parce!s of prope~~ ~.~,,~a h,T ~i~ A/to Clinic." Palo Alto Times, July 1959, "Work to begin on $450,000 Clinic addison." Palo Alto Times, July 26, 1956. A_rchitectural Record. Hospitals, CIi~zics, alzd Health Centers. New York: Dodge, 1960. Clark, Birge M. An Architect Grows up in PaIo Alto: ~e Memoirs of Birge M. Clark, F.A.I.A. Np. 1982. FormeD Mary T. "Dr. Russe! V. Lee dies - was health care pioneer." Palo Alto Tribune, January 27, 1982. Gullard, Pamela and Nancy Lurid. I~story of Palo Alto: The Early Years. San Frandsco: Scottwal! Assodates. 1989. Kirk, Paul Hayden. Doctors" Offices & Clinics, Medical & Dental. New York: Reinhold Pub. Corp., 1955. Lee, R. Hewlett, M.D. HistoNcal notes on the Paio :alto Medical Clinic. Paper presented to Partnership on September 11, 1989. MacColl, William A. Group Pracice & Prepayment of Medical Care. WasNngton, D.C.: Public .~fairs Press. 1966. Palo Alto Medical Foundation House Report ,qanuary 28, 1982): Vol.1, No.l, Page 3. Palo ..alto Medical Foundation. History of lm~ovation--A Place ahead qfi its Time Online. D-RL: http://ww-vv.pamf.org~a~out/history./ Peninsula Note. Palo Aleo Times files dated July 3, 1947. Untitled article draft. Palo Alto Times files dated June 3, 1946. Winslow, Ward and the Palo A/to Historical Assodation. Palo Alto: A Centennial Histo~. Palo Alto, CA: Palo ’Alto Historical Assodation. 1993. RESOURCES The prese~.~a~on ~Jtect has re~Aewed the following resource documents regarding the construction and alterations to the Roth Building. ARCHITECTUqLAL FOR ORIGINAL BUTLDEN~ (Birge M. Clark .Architect, 12/19/31)¯1 - Footing & Basement Plan¯2 - First Floor Plan¯3 - Second F!oor Plan & Schedules ¯4 - Elevations ¯5 - Elevations APPENDbX A--PAGE 18 OF 20 RFP RESPONSE: ROTH Bb-g-D~NC~ / PALO ALTO HISTORY ~Ib’SED’M PROJECT ¯6-Sections ¯_-Sections (sheet # unreadable) A_RCHr~CTbq~L FOR 1946 ADDITION / MODIFICATIONS (Birge M. Clark & Walter Stromquist, Architects, 06/1_,/462¯A1 - Garden Floor Plan &- List of S)~-mbols (rev. 07/22/47)¯Jd - First Floor Plan & Finish Schedule ¯AS - Second Floor Plan & Door Sd~edule ..A4 - Roof Plan, Mirror & Sash Schedule ARCHITECILFILa_L FOR SPIIN-E UPGR_ADE AND ~’ff_N’G DEMOLITION (Stoecker and Northway ~amc_hitects Inc., 12/19/02)¯AI.1 - Site Plan & Title Sheet¯.41.2 - Garden Floor & First Floor Demolition Plans ¯A1.3 - Second Floor & Roof Demolition Plans ¯.42.1 - Garden Floor & First Floor Plans ¯A2.2- Second Floor & Roof Plans¯AS.1 - East & West Elevations ¯A5.2 - South Elevations¯A6.1 - Wall Secto.ns, Det-,dls ¯ ¯Project Manual STRUCT.: U~L FOR SPINE UPGIL4DE AND W~’G DEMOLITION (Rirme & Peterson, Structural Engineers, 12/19/02) ¯S0.1-GeneralNotes ¯$2.1 - Framing Plans ¯$5.1 - Elevations ¯$6.! - Concrete Details ¯$6.2 - Concrete Details ¯$6.3 - Concrete Details¯57.1 - Steel Details ¯SS.I-WoodDetails ¯58.2 - Wood Details GEOTECi-~NC_a~L FOR SPINE t~GILadDE A_N7) WEN’G DEMOLITION (Lovxmey Associates, 12/06/02)¯650-14G--Geotechnical Recommendations Additionally, the preservaVlon ar&itect has reviewed the following documentation: MUNICIPAL (City of Paio A!to) ¯Historic Resources Inventorv record (Historic Resources Board, 198!)¯Report to City Coundl ~CM~R:218:00 (City Manager’s Report, April 10, 2000)¯Repo~ to Ci~- Counci! #CMR:176:03 (City Manager’s Report, March 17, 2003)¯Building Pemtit History, 300 Homer Ave. (10/02/1984 to 09/30/2003) MAPS ¯ Sanborn Fire Insurance Maps (t924 mad 1949 update) APPENDIk< A--PAGE 19 OF 20 SUPPORTING iVL4TERIAL The documents listed below immediately follow: RothB " " ~ ""uildino--¢trst ~oor Priorifized Zones Roth Building--Second Floor Prioritized Zones Roth Building--Basement Priorit~zed Zones .’A-PPEN’DLX ~$.--PAGE 20 OF 20 ¯I i I I/III/I/ / .I Palo Mt0 kiist0ricN Association P.O. Box 193 ~’~ Pal0 Alto, California 94302 (650) 326-3355 Members, Palo .’Alto City Council 250 Hamilton Avenue Paio .Alto, CA 94301 Dear Councii Members: As one of the organizations strongly supporting the m-cation ofbhe Palo Aim HistoD; Muswxm ~m the Roth Building, the Palo .Alto HistoricaI .Association respectfully urges m~mbers of the Palo ~&o City. Counci! to grant a lease option on that b ,uilding m the ,~alo .Alto t-Listo~, Museum ~ .th-ojeet Committ~. The project has broad suppo~ and the Committee is making substantial pro_m-ess in identit~:,~ng funding sources for the proje~ With a lease option in hand and assurance tha~ ~e propem_.; can b~ome the City’s history museum,, fund raising opgormnities will multiply. rX’s su .rprising that Palo :Alto does not y~ have its own histo~ m,~eura~ and it’s time to corre~ that deficiency.. We have a remarkable histoB~ that needs a sho~,~ace ofi~ ov~. someplace where our history., can be gn~aphically seen and enjoyed. Civic p6de b~i~’ns with aa appreciation of the histo~ of where we live. it starts with the question: %Vho and ~at ,a~as he~-e before Pato .~Am was here?" How many know that but for the refusal to close do,ore the town’s bars we could be called May-field today? The story., n~xts m be told of early Pato .~tans who were Stanford professors and who, with foresight and devotion, contributed so much to what we are today. Youngsters need to Imow that the roots of Siiicon Valley date ~ to the ~ariy 1900s. _The ;~istou of Stanford Universiw is not ~11 chronicled on the ~.mpus. Given the close interrelationship of our two communities, it’s na~*ural that our new museum should offer glim,~ses of how Stanford and Palo .Alto each be=~m and then gew up togeth~-. Graphic displays of our sMred history, would be a natural off-campus attraction for visitors to the University. In additio~ the Stanford-Palo Alto link would also draw school-age yotmgsters to the museum from Palo Alto and from nearby communities. Preliminary design proposals envision int%orating the museum w-Lth the adjacent park area so tha~ together they can serve as a focal point ofin~eres~ and activity for the n~,2-hborhood. There’s so much that can be done once we open our Palo .-Alto i-~smry_ Mus~,~tm_. But there is also a gent deaI*.o be done before this vision can become a reality, "Une first stop is for Council to a ~pprove the RFP sff~mitted by the Palo ,Alto _r-~sto~ Museum Pmje-~ Committee as’~ug for an o.~rtion to lease the property., tn the interest ofl~-do Aim, we u-~ yx~u wii! _m-ant this lease option. Sincerely yours, President, Paio ~dto H.istodcai We bring early inventions to life November "~zt 2003 THE ivl USEUM of AMERICAN HERITAGE FOUNDER Frank Livermore BOARD 0i~ DIRECTORS Joseph Ehrlich Preei&nt/ Chairra a e Robert IL Katzive Vice -ch n irra a n Charles L. Pack Treasurer Loret~:a Green Secretary. Ted Aberg MontgomerB" Anderson Suzanne H. Beaver Allan Chin Duane Bunwoodie "Crystal D. Gamage Bill Kieiy Kenneth Kormanak Marshall Mathews Carl B. Moerdyke Beverly j. Nelson Donald W. Nusbaum john H. Tilton IV .anne K. Wilbur George Eimmerman COMMUNITY ADVISORY BOARD Crystal D. Gamage Chairm~n james L. Adams j.. Robert Beck Robert E. Bond Roger Broussa! David Bubenik Beth Bunnenberg Caroi!e Carter Marybelle Cody Joan Cunneen Wallace V. Cunneen Leonard W. Ely Charles M. Gillis Marge 6ratiot Carrol! Harrington Larry R. Hassett Ralph igler David hl. Kelley Leo Keoshian, M.D. Jacques Littlefield james ~J.. McClenahan jeanne McDonnell Steve hioore Theodora Nelson Barbara Newton Peter Nosier Karen Olson Roxy Rapp Wil!iam, E, Relier Dick Rosenbaum Rixford K. Snyder Steve Staiger Fernando Vescia. M.D. Susan B. Winn Thomas Wyman Gai! Woolley EXECUTIVE DIRECTOR Ellen B. Harringron To Whom it May Concern: The Museum of A,merican Heritage has been a supporter of having a history museum in Palo Alto for over two years now. Our Board of Directors discussed the concept of using the Roth Building at 300 Homer Avenue as a museum for Palo ,Alto as an asset for both Palo .Alto and as an enhancement for MOAH, as weli. As a member and director of.the Heritage Council of Santa Clara County., I became aware that Palo Alto is the only city. in the County, of Santa Clara that does not have their own history museum. Palo Alto is noted for setting precedence in many areas. It is somewhat uncanny that they are the last to institute a museum celebrating the many facets of history that make this such a notable ciu. We strongly encourage the City of Palo Alto io grant stewardship of the Roth building .to the Palo Alto History Museum Project Committee. This would be a fantastic use of this building that not only housed a notable medical business, but was also designed by an historic architect in this town. I am confident that the History Museum will appropriately celebrate the City,. of Palo Alto’s many historic accomplishments while maintaining a quality non-profit organization that is entertaining for all. Let us all support this long overdue museum with a living legacy for generations to come. We support having a History Museum for Palo Alto in the Roth building at 300 Homer Avenue. Best E~ilen B. Harringt.on JExecutive Director InsBiring innovators of the du$ure through the inventions qf the past 35! Homer Avenue ¯ P.O. Box 1731 * Palo Alto, California 94302-1731 * Phone (650) 321-!004 ¯ Fax (650) 473-6950 E-Mail: mail@moah.org ° Website: www.moah.org A California Non-profit Corporation Fed ID #7%0106732 State ID ~!280035 ¯Founded 1985 by the Frank Livermore Trust University South Neighborhood P. O. Box 1538 Paio Alto, CA 94302 Elaine Meyer President Jane~ Defoe Vice President Joseph Shakes Treasurer Ha! L~ Recorder Co~es~n~g Sentry To Whom it May Concern: We are happy to support the effort to establish a history museum in the Roth Building on Homer Avenue. Palo Alto has a large ~nd active coKwnuni~ interested in the history of our town, and many educated partidpants. Despite the interesting and important events that have taken place in Paio Alto, rand the major contributions made by people who worked here, we are dismayed to find that we are one of the few communities in the area without such a museum. Now that the fine old Roth building has become available after lying fallow for a number of years, what a wonderful opportunity it affords for use as a museum. At present our historical documents reside in the library basement, and attracts are scattered in homes and in any number of places. With so man?- people dedicated to working on it, a museum prornises to be a genuine contribution to this historic neighborhood and the eniire ci~’. Our assodation boazd enthusiastically supports the establishment of a histo~, museum in the center of our neighborhood. Sincerely yours, Elaine Meyer Presiden~ David Butoenik President P’dno Vieira da Rosa Polo Alto Stanford Heritage Box 308 Polo Alto, California 94302 November 19, 2003 Palo Alto Stanford Hefimge enthusiastically supports the undertaking to establish a museum of Polo :A_lto history in the Roth Building. This is an exceptional oppommity indeed to showcase Polo Alto’s history in a location which is a notably significant part of that history. The Roth Building is located in the core of our Homer Avenue histohc a~ea. It is a defining example of Birge Clark’s Spanish Colonial s@e, Polo _Ajto’s signature axchitecm~e. Its ofiginal Depression-era murals by Victor Amautoff, a disciple of Diego Rive~a, axe civic treasures in their own fight, and the building itself is a monument m the vision of those who founded the Polo Aho Medical Clinic. A museum dedicated to Polo _,~to’s ~emarkable history is long overdue. The cit3"’s purchase of the Roth Building provides a matchless location fo~ it. A panel of dedicated civic leaders has fo~med to do all that is necessary to make it happen. This is m~y a unique opportunW for our cW. Polo Alto Stanford Hefitage urges the City of Polo Pdto to give its favorable consideration to the proposal to establish the Polo 2dto History Museum in the historic Roth Building. David Bubenik, president Polo Ako Stanford Hefitage The Woman’s Club of Palo Alto 475 Homer Avenue Palo Alto, California 94301 ! November 1 I, The Woman’s Club of Palo Alto is pleased to be asupporting organization for the establishment of a history museum located at the Roth building on Homer Avenue. We feelthat not only is a Palo Alto History Museum long overdue, but that it will be an ideal use of the site. We see it as a outstanding opportunity to preserve and display some of the very unique heritage of our community. It will also serve as a wonderful educational tool for our schools and school ~e children offering not only an extension of their education, but an enrichment because of the very real local information it will provide. The Woman’s Club of Palo Alto was organized in 1893 and the Clubhouse at the corner of Cowper and Homer was constructed in !916. Since its inception the Club has been dedicated to responding to community needs. In the early years members started a school, a library and planted magnolia trees along University Avenue. The Club has long been at the forefront of such community issues as work on behalf of child and maternal healtk public education, conservation of nature, service to the poor, support for members of the armed services, disaster relief, the arts, scholarships, and historic preserTation. We look forward to having a Palo .Alto History Museum at the Roth building as a Homer Avenue neighbor. We believe it meets our educational,, community and historic preservation-criteria. Sincerely, Wanda Cavanaugh President 725 .~.~ma Street ¯ Palo Alto, CA 94301 ¯ (650) 321-9709 ¯ Fax (650) 321-4341 November 21, 2003 City, of Palo A_lto 250 Hamilton Avenue Palo .Qto, CA 94301 Re: Proposal for Use of Roth Building Dear City Staff and City Council: The Palo .adto Housing Corporation is pleased to support the Palo _~dto History. Museum proposal for use of the Roth building at 300 Homer Avenue. We would weIcome the Palo Alto History Museum as a neighbor to our new Oak Court Apartments development across Bryant Street and as a resource for PAHC’s corporate offices only a short walk away on .a~lrna Street. When Oak Court Apartments is complete, there will be fifty-three new’ households in the neighborhood. We are proud that low-income families can live in a neighborhood so rich with community services. The new Palo .Mto History Museum would be yet another wonderful oppommib; for residents to access free or minimally expensive opportunities for community awareness and involvement. The Palo Alto Housing Corporation develops housing opportunities that compliment the neighborhood and communib" in which they reside. Likewise, the Palo Alto History Museum will compliment the community’s cultural resources in a way that is currently not being addressed. The neighborhood, as it is redeveloping, presents new oppommities to maintain, or even recreate, the economic and cultural diversity of our communib’. The Palo Alto Housing Corporation hopes that the hurdles for use of the Roth Building no. a cultural use do not exceed the hurdles alwavs present for the location of affordable housing in suitable neighborhoods. Sincerely, ~.~I.,O ALTO HOUS~r~CORPOP~TION Marlene H. Prender~_ast Executive Director individualsalso ~=~-’" -’ in~e2est ~e n~ ...... w:’~e ~=~,=~ in full wizhin ~e months ofpublic~+~r o~ The book in tke ~’~q of ATTACHMENT C EVALUATION CRITERIA Roth Building Proposals The extent to which the proposed leased use satisfies a public need or provides public benefit. Preference will be given to non-profit groups located in or serving Palo Alto. The extent to which the proposal is responsive to the guidelines and standards for rehabilitation for historic preservation of the property as set out in the Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings (attached as Exhibit II to the option to Lease Agreement). o The consistency of the proposed use with existing City goals and objectives (as set forth in the Comprehensive Plan, Zoning Ordinance, and Municipal Code), including compatibility with park use. 4.The impact of the proposed use upon the immediate neighborhood, the community generally, and the environment. o The history and assessment of the proposer’s ability to finance and carry out the proposed construction, operation and maintenance of the facility and services as proposed. 6. The monetary and non-monetary consideration to be provided to the City. 7.The degree of public access, i.e., the numbers of people, especially City residents and taxpayers, that will be serviced by the proposed use. 8. The fees to be charged to Palo Alto citizens, if any. 9.A five-year pro-forma financial analysis of the proposed use, setting forth the project revenues and expenses for this period of time. 10.Evidence of the proposer’s ability to finance or to obtain financing for the required improvements. NOTE: If the proposal is being submitted by more than one group or organization, evidence of financial commitment as a group is required. 11.Evidence of the proposer’s ability to address sensitive design issues relating to adaptive reuse of the historic building and interface with the park.