HomeMy WebLinkAbout2004-02-18 City CouncilCity of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:
SUBJECT:
FEBRUARY 18, 2004 CMR: 154:04
2003-04 ADJUSTED BUDGET - SECOND QUARTER (Q2)
FINANCIAL RESULTS, MIDYEAR AMENDMENTS AND CAPITAL
IMPROVEMENT PROGRAM STATUS
RECOMMENDATION
Staff reconm~ends that the Finance Committee recommend to the City Council adoption of
the attached Budget Amendment Ordinance (BAO) (Attachment 1), which includes:
a.Proposed midyear adjustments to the 2003-04 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt
Service Fund, and Capital Improvement Fund (Exhibit A).
b. New or amended 2003-04 CIP Project Descriptions (Exhibit B).
c. Amendments to the 2003-04 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the 2003-04 Table of Organization (Exhibit D).
The 2003-04 midyear Capital hnprovement Program Projects Status Report is attached as an
informational item (Attachment 2). A list of continuous projects follows this summar3r
(Attachment 3). No action is required on these two items.
Staff also recommends the Finance Convnittee review and comment on the preliminary
financial condition of the City as of December 31, 2003.
BACKGROUND
This report summarizes the changes to the 2003-04 Adopted Budget as part of the normal
course of business through December 2003. Where possible, adjustments are held until this
midyear report is brought to Council in an effort to streamline the BAO process year-round.
This discussion is categorized by fund with a primary focus on major changes in the General
CMR:154:04 Page 1 of 9
Fund. Details of these changes, as well as all fund summaries, are included in Exhibit A.
The midyear CIP project status report (Attachment 2) provides the Finance Committee with
information on the status of the City’s CIP projects as of December 31, 2003.
As recommended by the City Auditor, this report also provides the Finance Conmaittee and
City Council with preliminary insight into the financial condition of the City through
December 31, 2003. Significant efforts are underway to finalize the activities of the City
within the new SAP general ledger, so it is worth noting the second quarter totals are
unaudited and are subject to change.
DISCUSSION "
General Fund
The following is a sunm~ary of major revenue and expenditure adjustments as detailed in
Exhibit A.
Because of weak tax revenues in the first half of 2003-04, staff is projecting a $2.8 million
decline in sales, transient occupancy and utility taxes from adopted levels. Increases in
property tax ($0.5 million), documentary transfer tax ($1.3 million) and vehicle license fees
($1.5 million) mostly offset these expected revenue reductions, resulting in a net $0.3 million
net revenue decrease. Although there are signs that the national and state economies are
improving, sig-nificant job losses and the lack of hiring locally have caused the Silicon Valley
to lag. Economically sensitive sales and transient occupancy tax revenues continued their
decline into 2003-04 and are the principal causes of the negative adjustments.
Sales tax revenues in the first and second fiscal quarters of 2003-04 were down 12.5 and 0.6
percent, respectively, compared to the same quarters of 2002-03. As indicated in the first
quarterly performance report to Council, receipts are lower across all major economic
segments (e.g., autos, electronics, and department stores) as well as across the main
geographic areas (e.g., Stanford Mall, Research Park, and Embarcadero Road). In addition to
the economy, increased competition from new malls and the exodus of a key auto dealer
contributed to the drop.
Staff reconm~ends reducing the adopted sales tax revenue projection by $1.9 million (10
percent) to $17.4 million. Given the duration of the economic malaise, sales taxes did not
rebound as originally anticipated. Based on a lower rate of decline in the second fiscal
quarter (compared to prior quarter declines) and preliminary retail sate information for the
holiday season, staff is hopeful that a "bottoming out" in this revenue source is occurring.
Transient occupancy taxes (TOT) continue to erode in 2003-04. Revenues through
November 2003 were 9.1 percent or $226,000 below that of the same period in 2002.
Average hotel revenue per room per day through November 2002 is rum~ing at $114
CMR:t54:04 Page 2 of 9
compared to $126 in the prior year period. Occupancy rates year-to-date are hovering around
58 percent, similar to the rates experienced last year. As a result of ongoing weakness in this
sector, staffrecomrnends TOT revenues be reduced to $5.5 million, a $0.75 million reduction
(12 percent).
Property taxes are being adjusted upward at midyear by $0.54 million (4 percent) to $14.1
million. Whereas staff had anticipated a weakening of commercial and residential property
values due to the prolonged economic malaise, Santa Clara’s assessed value has continued to
climb. This is primarily due to strength in the residential market due to demand and the low
interest rate environment.
Utility users tax (UUT) revenues are tracking close to projections in the first half of 2003-
04. Staff, however, is proposing to make a $0.2 million (3 percent) downward adjustment
based on a major user of utilities leaving the City and one-time telephone UUT payments
received in the first half of the year.
Other Taxes and Fines
Documentary transfer tax revenues are performing well in 2003-04. The City has received
a sizeable, one-time transfer tax from the recent lease transaction for the Stanford Shopping
Center. Stanford University has leased the mall to a private corporation, triggering a transfer
tax payment. Residential sales due to low mortgage rates and a moderation in home price
increases also have contributed to the solid performance in this revenue source. Staff
proposes an increase of $1.3 million for 2003-04.
Motor vehicle license fee (VLF) revenue was budgeted at $0.95 million in the Adopted
Budget due to the expectation that the State would not fulfill its obligations to backfill
revenues to local jurisdictions. With the Governor’s recent promise to reinstate the backfill
and the actual receipt of these payments, staff is adjusting the budget upward by $1.5 million.
The State is not backfilling for a three-month transition period (August - October) during
which VLF fees were being adjusted. It should be noted that the Legislature disagees with
the Governor’s backfill restoration and this could impact future revenue receipts.
Charges for services revenues are being reduced by $0.25 million (1 percent) due mainly to
a delay in the approval of the current administrative penalty schedule ($91,000) as well as the
implementation of three-hour holiday parking in downtown. False alarm response fees are
also being reduced by one-third ($65,000) mainly due to a 25 percent reduction in the
nulnbers of false alarms. Much of this decrease can be attributed to the newly implemented
Alarm Permit Progam.
Permits and licenses revenues are being reduced by $0.5 million (1I percent) due to a
delayed implementation of the new street cut fee in 2003. On an adjusted budget of $4.2
million, only $1.2 million (29 percent) has been received through December. This revenue
CMR:154:04 Page 3 of 9
category is more cyclical (seasonal) than other revenue sources and staff expects to achieve
the adjusted revenue level by the end of the fisc!l year.
Human Resources Department expenditures are increasing by approximately $135,000
due to a variety of unforeseen issues. These include the hiring of a labor negotiation
contractor ($45,000); recruitment costs for the City Attorney ($25,000) and the Library
Director ($15,000); implementing a program for comprehensive management personnel
training ($20,000); and implementing new grant-funded employee training initiatives
($30,000).
Community Seivices Department expenditures are being increased by approximately
$45,000, primarily to align projected Art Center class expenditures with offsetting revenue.
Golf Services is also proposing a loan payment transfer of $155,337 to the Equipment
Replacement Fund, fully offset with an operating expense reduction. Lastly, salary and
benefits expense is being reduced by $45,900 due to the removal of the Deputy Director
position from the Table of Organization as well as the vacancy of the Manager Conmaunity
Services Facilities position.
Police Department expenditures are increasing by approximately $206,000 primarily due to
one-time, grant-funded spending. The grants include an Office of Traffic Safety grant for
police checkpoints ($10,000), a state grant for CAD/wireless integation ($90,000), and a
Department of Justice gant for bulletproof vests ($14,500). An additional $56,643 (25
percent) is also proposed for additional crossing guards for Terman middle school.
Planning and Community Environment expenditures are increasing by approximately
$47,000 due primarily to expanded efforts to meet a 4-week-turnaround time goal ($30,000).
This expense is fully offset by proposed Municipal Fee Schedule increases.
General Fund Overtime Analysis:
Overtime expense reached 86 percent of budget as of December 31, 2003. Specifically the
Fire and Police Departments are exceeding anticipated spending levels in this area for the
following reasons:
Fire Department (104 percent of budget): The three factors contributing to this
situation include: the Southern California fires from 2003, with $40,000 expense to
be reimbursed; staffing of Station 8 during contract negotiations, with $160,000 in
unfunded expense; seven vacancies resulting in more overtime used. There will be
offset savings in the regular salary budget to fund this additional expense.
Police Department (83 percent of budget): The main factors contributing to higher
overtime spending include absences due to disability leave, staff vacancies, and
newly hired officers assig-ned to the academy and patrol program. These absences
create additional overtime expense due to mandated minimum staffing levels in
CMR: 154:04 Page 4 of 9
Patrol. Overtime reimbursements of approximately $60,000 are expected from
activities related to Stanford University football games, the IKEA store opening,
sobriety checkpoints duties, and child safety seat training. Offset savings in regular
salaries will fund this additional expense.
With these two departments removed from the analysis, General Fund overtime expense is at
56 percent of budget at midyear.
Enterprise Funds
Major operating fund issues are discussed below. Please refer to the detail fund summaries
in Exhibit A for haore information on these midyear changes.
Electric Fund (Net reserve increase of $7.8 million)
Revenues (increased $2. I million) The increase in electric revenues of $2.1M resulted
from the September 2003 Western Capacity Reduction Contract. Under the terms of this
contract the City reduced its Western capacity by 15 MW in return for a payment from
Western.
Expenditures O’educed $5.65 million) Approximately $4.75 million of the reduction is
due to a Western credit "Revenue Adjustment Clause." The remaining commodity
expense reduction is attributed to lower electric market prices than forecasted and from
additional NCPA sales transactions within the pool.
Gas Fund (Net reserve reduction of $0.9 million)
Expenditures (increased $0.9 million) The increase in gas commodity costs is due to
higher market prices than those prices used in the original forecast.
Water Fund (Net reserve reduction of $0.2 million)
Expenditures (increased $0.2 million) The increase in water commodity costs is due to
higher than expected SFPUC water rates.
Wastewater Collection Fund (Net reserve reduction of $0.56 million)
Revenues (decreased $0.65 million) Reductions in small commercial water consumption
due to the soft economy and conservation efforts are resulting in reduced revenue
projections for this fund.
~apital Improvement Pro~am
Adjustments to the City’s 2003-04 Capital Plan are noted in Exhibit A, with specific project
adjustments described in Exhibit B. All of the CIP changes fall into two basic categories:
projects requiring additional appropriations, and other miscellaneous adjustments such as
reducing project appropriations.
CMR: 154:04 Page 5 of 9
*Cubberley & Children’s TheatreStage FloorReplacement--CIP AC-04010: Additional
funding needed to address dry rot discovered during construction. (Capital Fund; $7,205
Infrastructure Reserve funding)
¯Animal Shelter Expansion--CIP PE-040!4: Additional funding needed for design
phase; to be reimbursed by City of Sunnyvale. (Capital Fund; $50,000 IR funding)
¯Street Maintenance--CIP PE-86070: Additional funding to recognize a State of
California Traffic Congestion Relief Program grant. (Street Improvement Fund; $234,690
State grant funding)
¯Fire Portable Radio Replacement--CIP PD-04010: Additional funding to reco~ize a
Department of Homeland Security grant. (Capital Fund; $115,584 Federal grant funding)
¯Acquisition ~fNew Computers--CIP TE-99010: Additional funding to acquire fourteen
ruggedized taptops in support of enterprise fund engineering projects. (Enterprise Funds;
$86,500)
¯Downtown Urban Design Improvements--CIP PE-96008: Return unused funding to the
Budget Stabilization Reserve (BSR). ($104,708 returned to Budget Stabilization
Reserve)
¯Public Buildings StructuralRepair---CIP PE-85008: Return unused fundingto the BSR
on completed project. ($416,981 returned to BSR)
Other Funds
SpecialRevenue Funds: Tba’ee changes are proposed for the City’s Special Revenue Funds:
the receipt of a Law Enforcement Services grant to cover Police Department training and
equipment expense ($100,000); an appropriation within the Below Market Rate (BMR) Fund
to cover transaction expense related to BMR unit purchases or sales ($86,977); and a loan
within the Housing In-Lieu Fund to the developer of the Opportunity Center Housing project
for construction costs ($750,000). This last item was originally approved by Ordinance #4780
on March 3, 2003; however the funding was returned to reserves at the end of 2002-03 due to
inactivity.
ExternalServices Fund: Overall Fund activities are on target for2003-04. Revenue is lower
than expected as a result of fewer new contracts. Although new contracts were established
with the cities of Emeryville and Saratoga, other anticipated contracts have not yet been
established at the midyear point. This is partly due to less funding for information
technology in other cities. There are prospects for additional contracts in the second half of
2004 which may result in new contracts being established. If the prior two years are any
indication, year-end revenues are projected to fully cover expenses, including nearly $78,000
in General Fund allocated charges.
Business Improvement District (BID): The Council approved the establishment of the
Downtown BID on January 12, 2004 (CMR:114:04) along with the assessment of related
fees on February 2, 2004 (CMR: 132:04). This report includes the appropriation of funds to
allow for the processing of authorized expenditures from collected fees on BID-related
CMR:154:04 Page 6 of 9
activities though June 30, 2004. A separate special revenue fund was established on behalf of
the BID to isolate its activities from those of the City.
Amendments to the 2003-04 Adopted Municipal Fee Schedule
Staff is proposing to amend the 2003-04 Municipal Fee Schedule (Exhibit C) to include one
new" fee and five existing fee adjustments.
These changes have little revenue impact on the General Fund in 2003-04, due mainly to the
60-day delay in implementing development-related fee changes. Future year annual revenue
increases are expected to approach $50,000 due to these changes. The new fee is a
Telecon~nunication Application Fee for use of City property. This fee will cover the
administrative costs associated with processing applications from wireless service providers
who want to establish transmission sites on City property. The fee adjustments affect the
permit charges for corrosive/combustible tank vehicle operations within the City limits, along
with changes to electrical, mechanical and plumbing permitting fees.
Table of Organization Chan~es
There are eight proposed adjustments to the Table of Organization (Exhibit D); however,
only two of these in the Convnunity Services Department (CSD) are new. The other six in the
enterprise funds were approved during the 2003-05 budget process, but were inadvertently
not reflected properly within the Table of Organization.
The two proposed changes in CSD include a reclassification of a 1.0 FTE Staff Secretary to
the new Library Director’s Administrative Assistant and the elimination of the Deputy
Director position. The latter change will result in annual savings of approximately $137,000.
The six enterprise fund changes align the Table of Organization with already approved
adjustments for 2003-04. These include reclassif3dng 1.0 FTE Water Transmission Specialist-
Lead to a Water System Operator II; 3.0 FTE Instrumentation Electrician to Electrician; 2.0
FTE Senior Instrumentation Electrician to Electrician-Lead.
2003-04 Midyear Capital Improvement Pro~am Proiects Status Report:
This report provides the Finance Conm~ittee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of December 31, 2003. In the attached
matrix (Attachment 2), all City departments have submitted information on their projects and
conm~ented on any issues that might cause a change in the scope or timing of the projects.
Information in this report is intended to keep Council abreast of progress on all CIP projects
that were open at the beginning of the 2003-04 fiscal year and on those projects, which were
added or completed during the current year.
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have nmlti-year
CMR: 154:04 Page 7 of 9
budgets and/or complex implementation schedules with identifiable phases). The projects
status portion of the matrix identifies the phase the project was in as of December 31, 2003.
Information on phases is intended to give Council a perspective on how much progess was
made on a project. Three distinct phases are utilized, as follows:
Pre-Design
Design
Construction
¯Preparation of a feasibility study
¯Development of a master plan
¯Definition of a project scope
¯Preparation of an Environmental Impact Report
¯Hiring a design consultant
¯Completion of project design
¯Soliciting bids or proposals
¯Acquisition of major equipment
¯Installation
¯Implementation of a project
The comment section of the matrix provides Council with information clarifying the status of
certain projects.
In the attached matrix, projects are listed by department for the General Fund and by fund for
the Enterprise and Internal Service Funds. The matrix also includes information on the total
or accumulated budget for projects, the remaining budget as of the beginning of the fiscal
year, the fiscal year expenditures through December 2003, including commitments
(encumbrances), and the remaining balance in the project budget as of midyear. The
encumbrances for the utility fund projects are not included.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
the continuing replacement cycles or commitments. During the first half of 2003-04,
progess was made on all of the "continuous" projects (Attachment 3).
RESOURCE IMPACT
Adoption of the attached ordinance will allow for adjustments to the fiscal year 2003-04
budget, along with amendments to the Table of Organization, the Municipal Fee Schedule
and five General Fund CIP projects. With the approval of this ordinance, the projected
ending balance of the General Fund BSR is $18.6 million, a decrease of $0.2 million. The
General Fund Infrastructure Reserve is projected to end with a balance of $27.8 million, a
reduction of $0.5 million. The projected ending Rate Stabilization Reserve total for all
Enterprise funds increases by $6.1 million mainly due to reduced commodity expense in the
Electric Fund.
CMR: 154:04 Page 8 of 9
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL ASSESSMENT
This is not a project for purposes of the California Environmental Quality Act (CEQA).
ATTACH2VIENTS
Attachment 1:
Exhibit A.
Exhibit B
Exhibit C
Exhibit D
Attachment 2:
Attachment 3:
PREPARED BY:
Budget Amendment Ordinance with the following exhibits:
Fund Summaries and detail changes to the General Fund, Enterprise
Funds, Special Revenue Funds, Internal Service Funds, Debt Service
Fund and Capital Improvement Funds
CIP Project Descriptions
Amendments to the 2003-04 Adopted Municipal Fee Schedule
Amendments to the 2003-04 Table of Organization
2003-04 Midyear Capital Improvement Projects Status
List of Continuous Capital Projects
CHARLES PERL
Budget Manager
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
CARL YEATS /
Director, Administrative Services
HARRISON
Assistant City Manager
CMR: 154:04 Page 9 of 9
Attachment 1
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING
THE BUDGET FOR THE FISCAL YEAR 2003-04 TO ADJUST BUDGETED
REVENUES AND EXPENDITURES IN ACCORDANCE WITH THE
RECOM}dENDATIONS IN THE MIDYEAR REPORT
SECTION i. The City Council of the City of Palo Alto does
hereby ordain as follows:
A. Pursuant to the provisions of Section 12 of Article III
of the Charter of the City of Palo Alto, the Council on
June 16, 2003 did adopt a budget for fiscal year 2003-04;
and
B. After reviewing the current budgeted revenues and
expenditures for fiscal year 2003-04, adjustments to the
budget are recommended to more accurately reflect year-end
projections; and
C. Various staffing adjustments require an amendment to the
Table of Organization including the removal of 1.0 FTE
Deputy Director from the Community Services Department, the
reclassification of 1.0 FTE Staff Secretary to an
Administrative Assistant in the new Library Department, the
reclassification of 3.0 FTE Instrumentation Electrician to
Electrician, the reclassification of 2.0 FTE Senior
Instrumentation Electrician to Electrician Lead, and the
reclassification of !.0 FTE Water Transmission Specialist
to Water System Operator II; and
D. The 2003-04 Adopted Municipal Fee Schedule needs to be
amended to increase certain fees and to implement other
miscellaneous changes; and
E.City Council authorization is needed to amend the 2003-
04 budget as hereinafter set forth.
SECTION 2. The General Fund Budget Stabilization Reserve is
hereby decreased by the sum of One Hundred Eighty One Thousand
Dollars ($181,000), as described in Exhibit "A," which is
incorporated herein by this reference. As a result of this
change, the Budget Stabilization Reserve wil! decrease from
$18,734,000 to $18,553,000.
SECTION 3. The General Fund Infrastructure Reserve is
hereby decreased by the sum of Four Hundred Eighty Nine Thousand
Dollars ($489,000), as described in Exhibit "A." As a result of
this change, the Infrastructure Reserve will decrease from
$28,308,000 to $27,819,000.
Page 1 of 4
SECTION 4. The Supply Rate Stabilization Reserve in the
Electric Fund is hereby increased by the sum of Seven Million,
Eight Hundred Sixty Four Thousand Dollars ($7,864,000) as
described in Exhibit A.
SECTION 5. The Distribution Rate Stabilization Reserve in
the Electric Fund is hereby decreased by the sum of Ninety Eight
Thousand Dollars ($98,000) as described in Exhibit A.
SECTION 6. The Supply Rate Stabilization Reserve in the
Gas Fund is hereby decreased by the sum of Nine Hundred Ninety
One Thousand Dollars ($991,000) as described in Exhibit A.
SECTION 7. The Distribution Rate Stabilization Reserve in
the Gas Fund is hereby increased by the sum of Ninety One
Thousand Dollars ($91,000) as described in Exhibit A.
SECTION 8. The Rate Stabilization Reserve in the Wastewater
Collection Fund is hereby decreased by the sum of Five Hundred
Fifty Nine Thousand Dollars ($559,000) as described in Exhibit
A.
SECTION 9. The Rate Stabilization Reserve in the Water Fund
is hereby decreased by the sum of Two Hundred Thirty Four
Thousand Dollars ($234,000) as described in Exhibit A.
SECTION i0. Funds in the amount of One Hundred Fifty-Five
Thousand, Three Hundred Thirty Seven Dollars ($155,337) are
hereby transferred from the Community Services Golf Services
Functional Area to the Vehicle Replacement Fund to repay a
portion of an outstanding inter-fund loan for the acquisition of
golf course equipment.
SECTION ii. The sum of One Hundred Thousand Dollars
($i00,000) is hereby appropriated to the Law Enforcement
Services subfund in the Federal and State Grants Special Revenue
Fund to recognize receipt of COPS grant funding to cover
training and equipment costs.
SECTION 12. The sum of Eighty Thousand Dollars ($80,000) is
hereby appropriated to non-salary expense in the Downtown
Business Improvement District (BID) Fund to recognize receipt of
Downtown BID Assessment Fees to cover BID-related costs.
SECTION 13. The sum of $86,977 is appropriated to non-
salary expenses in the Be!ow Market Rate Fund to acquire and
preserve units in the BMR program. This transaction wil! reduce
the balance in the Below Market Rate Fund Reserve to $87,723.
The Below Market Rate Fund Reserve is hereby reduced by the sum
of Eighty Six Thousand Nine Hundred Seventy-Seven Dollars
($86,977) to reflect increased expenditures in the Below Market
Rate Fund.
Page 2 of 4
SECTION 14. The sum of $750,000 is appropriated to non-
salary expenses in the Housing In-Lieu Fund to provide a
developmental loan for the Opportunity Center Housing Project.
This transaction will reduce the balance in Housing In-Lieu Fund
Reserve to $4,740,241. The Housing In-Lieu Reserve is hereby
reduced by the sum of Seven Hundred Fifty Thousand Dollars
($750,000) to reflect increased expenditures in the Housing In-
Lieu Fund.
SECTION 15. A transfer from the Traffic Mitigation Fund to
the General fund is hereby reduced in the amount of Fifty
Thousand Dollars ($50,000) from $200,000 to $150,000 to align
revenues with budgeted expenditures.
SECTION 16. The City Council hereby authorizes the
adjustments indicated to the various funds as shown in Exhibit
A.These changes will impact reserves as indicated in Exhibit
A.
SECTION 17. The City Council hereby authorizes the
adjustments indicated to various Capital Improvement Projects as
shown in Exhibit B. These changes wil! impact the General Fund
Budget Stabilization Reserve and the Infrastructure Reserve and
are incorporated with other changes in Exhibit A.
SECTION 18. The Municipal Fee Schedule is hereby amended to
reflect the changes shown in Exhibit C, which is attached hereto
and incorporated herein by reference. These changes will impact
the General Fund Budget Stabilization Reserve and are
incorporated with other changes in Exhibit A.
SECTION 19. The Table of Organization is hereby amended to
reflect the changes shown in Exhibit D, which is attached hereto
and incorporated herein by reference. These changes wil! impact
Reserves and are incorporated with other changes in Exhibit A.
SECTION 20. The scope of Capital Improvement Projects (CIP)
PE04014, Animal Shelter Expansion and Renovation and PF01002,
Civic Center Infrastructure Improvements is hereby changed as
shown in Exhibit B.
SECTION 21. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Counci! is
required to adopt this ordinance.
SECTION 22. The Council of the City of Palo Alto hereby
finds that this midyear adjustment is not a project under the
California Environmental Quality Act and, therefore, no
environmental impact assessment is necessary. However, projects
described in this ordinance will be assessed individually as
appropriate.
Page 3 of 4
SECTION 23. As provided in Section 2.04.375 of the Palo
Alto Municipal Code, this ordinance shall become effective upon
adoption; provided that all new Planning Department fees, more
specifically described in Exhibit ~C," shall become effective
sixty (60) days from the date of adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
Asst. City Attorney City Manager
Director of Administrative
Services
Page 4 of 4
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR FINANCIAL REPORT
GENERAL FUND
(in thousands of dollars)
Revenues & Other Sources "
Sales Tax 19,335 19,335
Property Tax 13,556 13,556
Transient Occupancy Tax 6,300 6,300
Utility Users Tax 7,498 7,498
Other Taxes and Fines 6,724 6,724
Charges for Services 17,678 17,678
Permits & Licenses 4,721 4,721
Return on Investment 3,600 3,600
Rental Income 11,658 11,658
From Other Agencies 102 102
Charges To Other Funds 8,816 8,816
Other Revenues 1,692 1,692
ACTUALS (six months ended i2-31-03)
17,4004,1oo
17,425
4,173
(1,935)
544
(751 )
(198)
2,721
(253)
(548)
139
(7)
8,014 46%
5,190 37%
2,4O4 43%
3,631 50%
5,068 54%
7,375 42%
1,227 29%
1,729 48%
5,771 50%
73 30%
3,859 44%
855 51%
45,196 45%
7,085 49%
Total Revenues 101,680 101,680
Operating Transfers-In 14,476 14,476
Encumbrances and Reappropriation 4,278
From Infrastructure Reserve 5,068 5,068
Total Sources of Funds 121,224 125,502
Expenditures & Other Uses
City Attorney 2,304 3,136
City Auditor 766 967
City Clerk 1,010 1,063
City Council 279 279
City Manager 1,637 1,775
Administrative Services 6,479 6,885
Community Services 24,946 25,541
Fire 18,917 19,052
Human Resources 2,263 2,349
Planning and Community Environment 8,946 10,232
Police 23,609 23,800
Public Works 11,348 11,634
Non-Departmental 6,459 6,528
Total Expenditures 108,963 113,241
Operating Transfers-Out 11,747 14,923
101,392
!4,382
125,609
(288)
(94)
489
107
279
1,775
6,885
25,586 45
19,054 2
2,484 135
10,279 47
24,006 206
11,634 -
6,341 (187)
113,489 248 1,881
14,962 39
Total Uses of Funds 120,710 128,164 128,451 287
(2,842)
(5,557)
(8,399)
61,129
52,730
(18o)
(489)
{669)
(669)
Net Surplus (Deficit)514 (2,662)
Adjust intra-fund reserve transfer (5,068)(5,068)
Net To (From) Reserves (4,554)(7,730)
Beginning Reserves 54,834 61,129
Projected Ending Reserves 50,280 53,399
52,281 45%
25 728 1,251 64%
97 361 47%
28 406 41%
12 129 51%
-57 886 53%
23 269 4,172 65%
1,636 2,544 12,036 63%
2 453 9,626 53%
28 167 1,054 50%
96 1,152 4,177 53%
43 775 11,075 50%
28 1,263 4,549 50%
2,948 46%
7,545I 52,670I 55%
5,399 36%
* Excludes encumbrances, reappropriation and infrastructure reserve
General Fund Summaries - 1
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
(in thousands of dollars)
(six months ended 12.31-03)
Sources of Funds
Net Sales 74,408 74,408
Interest Income 6,793 6,793 6~793 -,
Other Income 16,586 16,586 18~700 2,114
Reapprop/Encumbrances 15,928 -
Total Sources 97,787 113,715 115,829 2,114
Uses of Funds
Utility Purchases 45,970 45,975 40,225 (5,750)
Treatment Plant Chgs -
Refuse Collections Svcs ~
Salaries & Benefits 9,686 9,686 9,686 -
Contract Services 4,146 7,132 7,292 161
Supplies and Materials 684 802 802
Facility and Equipment Purchases 133 141 141
General Expenses 1,411 1,501 1~50!
Rent and Leases 3,351 3,356 3,356
Allocated Charges 6,793 6,861 6,798 (63
Debt Service 5,657 5,657 5,657
Subtotal 77,831 81,111 75,458 (5,652)
Equity Transfer 7,994 7,994 7,99~
Operating Transfers Out 805 805 805
Capital Improvement Program ***12,501 25,149 25,149
Total Uses 99,131 115,059 109,406 (5,652)
Net To (From) Reserves (1,344),,(1,344)6,423 7,766
Beginning Reserves 118,232 136,671 136,671
Projected Ending Reserves 116,888 135,327 143,094 7,766
41,895
3,292
5,075
50,262
99 13,191
5,940
2,560 9,030 3,094
257 648 1,188
85 9 5
59 727
10 1,686
2 7 3,031
1,977
2,903 9,862 30,838
2,903 9,,862
56%
48%
27%
33%
61%
201%
261%
70%
52%
51%
45%
35%
58%
4,005 50%
395 49%
O%
35,238 44%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 2
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
GAS FUND
(in thousands of dollars)
ACTUAI.S
ISources of Funds
Net Sales
Interest Income
IOther Income
IReapprop/Encumbrances
Total Sources
iUses of Funds
Utility Purchases
27,385 27,385
768 768
2,875 2,875
4,776
31,028 ~ 35,804
16,673 16,673
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 3,068 3,068
Contract Services 944 1,397
Supplies and Materials 147 148
Facility and Equipment Purchases 55 55
General Expenses 444 444
Rent and Leases 229
Allocated Charges 2,923
Debt Service 951
Subtotal 25,434
Equity Transfer 2,705 2,705
Operating Transfers Out 2,626 2,626
Capital Improvement Program ***5,724 10,002
Total Uses 36,489 41,265
Net To (From) Reserves (5;461) ....(5,461)
Beginning Reserves 21,734 22,556
Projected Ending Reserves 16,273 17,095
35,804 l
17,664
3,068
1,397
148
55
444
2,966 2,875
951 951
25,932 26,832
2,705
2,626
....10,002
42,165
(6,361)
22,556
16,195
¯ (91)
900
(900)
(900)
11,608 42~
479 62~
415 14~
12,502 40oA
991 43 5,023 29~
2,265 74%
19 2,119 1,638 270%
92 196 194%
130 4 7 256%
2 50 12%
1 114 50%
1,372 48%
290 30%
149 2,260 10,954 50%
1,356 50%
493 19%
149 2,260 12,802 36%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 3
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
(in thousands of dollars)
BUDGET
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Contract Services
Supplies and Materials
12,920
541
666
14,127
6,109
1,253
116
59
12,920
541 541
666 666
7,948 7~948
22,075 21,425
6,1 O9 6~1 O9
1,253
182 182
59 59
(650)
(650
:: (six months ended12-31-03)
6,587 54%
257 48°/~
Facility and Equipment Purchases
General Expenses
Rent and Leases
iAIIocated Charges
Debt Service
[Subtotal
Equity Transfer
Operating Transfers Out
14
315
134
1,346
129
9,475
135
15 15
315 315
134 134
1,361 1,270
129 129
9,557 9,466
-:
135 135
(91)
(91:
6,844 51%
3,055
1,072
50 3,568 561
50 122
Capital Improvement Program ***
Total Uses : ~
Net To (From)Reserves
Beginning Reserves
Projected Ending Reserves
5,086 12,952
14,696 22,644
(569)(569)
4,399 4,540
3,830 3,971
22;553
(1,128)
3,412
(91)
(559)
(559)
5O%
86%
2295%
290%
1687%
9%
47%
44%
36%
100%
239 1
16 12
1 62
554
47
3,875 5,48659
133 99%
-0%
5,620 42%59 3,875
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 4
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
WATER FUND
(in thousands of dollars)
BUDGET (six rnonths ended12-31-03)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Contract Services
Supplies and Materials
20,981
766
5O5
22,252
7,125
3,079
326
227
20,981 20,981
766 766
505 505
11,863
34,115 34;115
7,125 7,450
3,079 3,079
385 385
229 229
325
135
41
12,492 60%
399 52%
74 15%
Facility and Equipment Purchases
iGeneral Expense
Rents and Leases
Allocated Charges
Debt Service
Subtotal
Equity Transfer
54 54
429 491
1,341 1,341
2,163 2,229
778 778
15,522 15,711
2,301 2,301
778
15,945
2,30!
(91)
234 176
Operating Transfers Out 510 510Capital Improvement Program ***7,018 18,692
Total Uses .........25,351 37,214 234
(2341Net To (From) Reserves (3,099)(3,099)(3,333)
Be~]inning Reserves 12,109 12,281 12,281
Projected Ending Reserves 9,010 9,182 ....8i948 !(234)
176
12,965 58%
3,798 53%
2,037 66%
4,092 848 1317%
132 214 169%
4 3 13%
40 108 30%
1 669 50%
1,047 47%
237 30%~
4,270 8,961 85%
1,153 50%
-445 87%
4,270 10,559 ...........40%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 5
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
REFUSE FUND
(in thousands of dol/ars)
Sources of Funds
Net Sales 18,672
Interest Income 796
!Other Income 3,826
!Reapprop/Encumbrances
iTotal Sources 23,294
Uses of FundsUtility Purchases
Treatment Plant Chgs
Refuse Collections Svbs 8,356
~Salaries and Benefits 2,991
Contract Services 2,996
Supplies and Materials 301
Facility and Equipment Purchases 27
General Expenses 2,838
Rents and Leases 4,303
Allocated Charges 3,430
Debt Service 398
~ubtotal 25,640
Equity Transfer
Operating Transfers Out 447Capital Improvement Program "**400
Total Uses 26,487
Net To (From) Reserves (3,193)
Beginning Reserves 13,979
Projected Ending Reserves 10,786
BUDGET
18,672 18i672
796 796
3,826
2,527 2~527 1
25,821 25,821
.
8,356
2,991 2,991
3,566
350 350
59 59
2,838
4,303 4,303
3,430 3,433
398 398
26,291 ....26,291
-=-
447 447
2,276 2,276
29,014 29,014
(3,193)(3,193)
8,799 8,799
5,606 5,606
ACTUALS
(3)145 1,100
6 38
4
5
3
151 1,146
151 1,146
(six months ended 12-31-03)
63%
44%
2%
12,156 52%
4,178 50%
1,318 44%
1,198 69%
99 41%
6%
1,343 47%
2,145 50%
1,180 34%
317 80%
11,778 50%
277 62%
12,055 46%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 6
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
(in thousands of dollars)
BUDG~ ...... .......ACTUALS (six months ended12,31-03)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
2,124
38
849
3,011
2,124
38 38
849 849
202 202
3,213 3,213
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits 839
Contract Services 235
Supplies and Materials 70
Facility and Equipment Purchases 14
General Expenses 103
Rents and Leases 6
Allocated Charges 503
Debt Service 948
839 839
309
14 14
106 106
6
503 503
948 948
Subtotal 2,718 2,802
Equity Transfer -
Operating Transfers Out 41 41
Capital Improvement Program ***177 295
Total Uses 2,936 3,138
2,802
Beginning Reserves
Projected Ending Reserves
3,138
Net To (From) Reserves 75 75 75
449 743 743
524 818 818 -
2
1,166 55%
106 279%
4 O%
1,276 42%
429 51%
86 194 91%
37 14 70%
O%
5 73 74%
2 1 46%
259 52%
329 35%
130 1,300 51%
29 71%
130 1,329 47%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 7
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
(in thousands of dollars)
Sources of Funds
Net Sales 16,214 16,214
Interest Income 549 549
iOther Income 579 579
Reapprop/Encumbrances 3,055
Total Sources 17,342 20,397
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits 6,823 6,823
Contract Services 1,688 2,438
Supplies and Materials 1,114 1,211
Facility and Equipment Purchases 41 41
General Expenses 95 95
Rents and Leases 31 31
Allocated Charges 3,350 3,350
Debt Service 818 818
Subtotal 13~960 14,807
BUDGET
Equity Transfer
Operating Transfers Out 120 120
Capital Improvement Program ***3,030 5,238
TotalUses - ....17,110 20,165
Net To (From) Reserves .........232 232
Beginning Reserves 7,787 7,782
16,214
-
6,823
2,438
1’211
95
31
3~350
818
14,807 -
i20
5,238 -
20,165 I "
232 -
7,782
Projected Ending Reserves 8,019 8,014 8,014
(six months ended12-31-03)
770 1,277
10 328
3
2
780 1,609
780 1,609
|
7,541
246
40
7,827
3,207
1,249
412
7
104
8
1,828
257
7,071
60
7,131
47%
135%
62%
17%
113%
31%
55%
31%
64%
50%
47%
** Excludes encumbrances and reappropriation
*** Actual dollars for Capital Improvement Program are spread across all "Uses of Funds" categories
Fund Summaries - 8
Exhibit A
CITY OF PALO ALTO
2003-04 MIDYEAR BUDGET SUMMARY
EXTERNAL SERVICES FUND
(in thousands of dollars)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Total Sources
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries and Benefits
Contract Services
Supplies and Materials
Facility and Equipment Purcha
General Expenses
Rents and Leases
Allocated Charges
Debt Service
Subtotal
BUDGET
839 839
23 23
862 862
665 665
59 59
13
7
79 79
839
839
665
36
13
7
79
800 823 823 -
Equity Transfer -
Operating Transfers Out 20 20
Capital Improvement Program -,
Total Uses 843 843
Net To (From) Reserves 19 19
Beginning Reserves 8
P~rojected Ending Reserves 27 -
I
20
820
19
5 8
24 27
ACTUALS (six months ended 12-31-03)
290 35%
290 35%
353 53%
51 23 45 202%
1 8%
4 54%
40 50%
51 23 443 63%
10 50%
/ s~23 ~s3 63O/o
** Excludes encumbrances and reappropriation
Fund Summaries-9
Exhibit B
2003-04 CIP Mid-Year Adjustments
Downtown Urban Design Improvements PE-96008 (104,708)General Fund Return unused budget to General Fund BSR
BSR
Public Buildings Structural Repairs PE-85008 (416,981)General Fund Return unused budget to General Fund BSR
BSR
Acquisition of New Computers TE-99010 86,500 86,500 Utilities Fund
Administration/
Refuse Fund
Increase project budget to acquire fourteen
ruggedized laptops in support of engineering
xojects in the Utilities Department ($84,000)
and one new desktop computer at Parking Lot R
in the Refuse fund ($2,500)
Cubberley & Children’s Theah-e Stage AC-04010 7,205 Infrastructure Increase project budget due to unexpected
Floor Replacement Reserve discovery of dr), rot at the Children’s Theatre
!Street Maintenance PE-86070 234,690 234,690 State Grant Increase project budget to reflect the receipt
State of California Traffic Congestion Relief
Pro~am grant
Animal Shelter Expansion PE-04014 50,000 Infrastructure Increase for design phase
Reserve
Fire Portable Radio Replacement PD-04010 115,584 115,584 FEMA Grant Increase project budget to reflect receipt of
~ant from FEMA/Department of Homeland
Security
SAP Reconciliation Adjustment 32,270 Infrastructure Transition to SAP required a balancing
Reserve adjustment in moving new projects to system.
[436,774 4,5801 !Total
Page1
Exhibit B
Cubberley and Children’s Theatre Stage Floor
Replacement (AC-04010)
New -- Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project consists of removing the existing main stage, forestage and orchestra pit flooring, and installing new hard-
wood throughout the Cubberley Theatre. The flooring material would also be stained and finished to provide a black,
non-glare surface.
At the Children’s Theatre there will be replacement of the stage and shop floor with fir, a soft wood which allows for the
use of stage screws. Existing floor would be removed and a new floor installed.
PROJECT JUSTIFICATION
The Cubberley Theatre’s original 1970 fir/oak floor is full of cracks and cannot be refinished because of the thinness of
the floor. As a result, long thin pieces of flooring are coming up and creating a safety hazard for users. Approximately
200 community groups, which generate over $250,000 in rental revenue, use the theatre each year.
The Children’s Theatre floor has not been replaced since 1979. There was a "temporary repair" in 1982 due to flooding
which buc "kled the stage floor.
The average life of a stage floor is 8-10 years because of the weakening that happens as flats are held up by stage screws
and use of trap doors. Our stage is above a basement, which is approximately 10 feet below the stage. This is a major
safety issue.
PROJECT STATUS
This is a new project that is scheduled to be completed by the 4th quarter of FY 2003-04.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003-04
2004-05
2005-06
2006-07
2O07-08
AMOUNT
$108,705
COMPONENTS
Cubberley Theatre - $50,000/
Children’s Theatre - $51,500; 2003-04 Mid-year request to increase the budget
due to an unexpected discovery of dry rot at the Children’s Theatre (7,205).
Sources of Funding: General Fund and Infrastructure Reserve
2003-04 Budget City q~’Palo AI[o ]
lP
Cubberley and Children’s Theatre Stage Floor Replacement (AC-04010)
continued
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
None
None
Cubberley - $3,000-$5,000 for refinishing the floor every two or three years.
- None
COMPREHENSIVE PLAN
This project furthers Policies C-9 and C-24 and Pro~am C-19 of the Comprehensive Plan.
Mana~ng Department: Community Services
2 CiO’ qi’Palo Aho 2003-04 Budget
Exhibit B
Fire Portable Radio Replacement (PD-04010)
New -- General Services - Communications
PROJ ECT DESCRIPTION
This project will replace the entire fleet of portable radios in the Fire Department and increase the number of portable
radios from one radio per apparatus, to one for each f’n-st responder. Included in this project is the purchase of 45 por-
table radios, spare batteries, and vehicle and single unit chargers.
PROJECT JUSTIFICATION
Having reliable and effective portable radio communications equipment is vital to ensuring the safety of fire personnel.
In the present deteriorated condition, the existing portable radios could break while in operation, interfering with emer-
gency communications.
The Fire Department is currently using Motorola portable radios that are more than 10 years old. The current radio
model is no longer in production and was phased out in public safety a number of years ago. In addition to being in a
deteriorated condition, they are costly and labor intensive to maintain. The manufacturer discontinued maintenance
support on the radio equipment several years ago and the portable equipment must now be maintained in-house using
spare parts that can only be acquired from broken radios or from other suppliers.
The proposed radio (Motorola MTS2000) is a mid-range cost portable radio, public safety grade, and is widely used by
fire agencies; it is also the radio used by other fire departments in Santa Clara County. Like their law enforcement
counterparts, the Fire Service standard has moved towards issuing a portable radio to each firefighter on the line, the
need for this came to the forefront with the World Trade Center disaster, when fire personnel who did not have portable
radios were unable to communicate during an emergency. The Police Department transitioned to issuing a portable
radio for each police officer approximately 10 years ago.
This is a new project in FY 2003-04.
PROJECT STATUS
2003-04 Budget CiO’ qf Palo Alto 3
Fire Portable Radio Replacement (PD-04010)
continued
CIP
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003-04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$245,584
COMPONENTS
45 Portable radios, 20 spare batteries, 24 vehicle chargers, including installation
of 32 single unit chargers ($130,000). 2003-04 Mid-year increase project bud-
get to reflect receipt of want from FEMA/Department of Homeland Security
($115,584).
Sources of Funding: General Fund with the following reimbursements: Stanford ($20,800); FEMA/Department of
Homeland Security grant ($115,584)
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
Thisis nota projectunder CEQA.
None
Maintenance ofradiosincluded in the Police Departmentbudget.
None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or pro~ams directly related to this project.
Mana~ng Department: Police
4 CiO’ qfPato Alto 2003-04 BtuQ4et
CityWorks
Exhibit B
Animal Shelter Expansion and Renovation (PE-04014)
New --Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project will provide a 2,000 square foot expansion of the Animal Shelter to increase administrative space, cat
rooms, veterinary receiving/treatment area, spay/neuter clinic, storage areas and add a small animal room. A new sep-
arate 2,500 square foot dog kennel building will also be added. In addition, the HVAC system will be renovated or
replaced, electrical service panels will be upgraded and ADA requirements will be met. If necessary, the structure will
be seismically evaluated and structural work done. Other renovations include flooring, painting, and roofing.
In FY 2003/04 the City was granted $1.4M by the Department of Energy (DOE) for Photovoltaic installations on public
buildings with matching funds provided by the City Utility Department PV Parmers program. The Animal Shelter
project was selected as a candidate project and will include solar energy components as part of the renovation and
expansion funded by the DOE grant including $50,000 in FY 2003/04 for design and $356,600 in FY 2004/05 for con-
struction of the solar components.
PROJECT JUSTIFICATION
Since 1993, the City has provided animal control services to the cities of Mountain View, Los Altos, and Los Altos
Hills. Pending the f’malization of an agreement with the City of Sunnyvale, Palo Alto would provide sheltering and
associated services beginning in 2005. In order to provide services to Sunnyvale and because Palo Alto has reached its
capacity for housing and kenneling animals, an expansion of the facility is needed. The partner cities will meet their
share of these capital improvements resulting in Palo Alto’s share being approximately $480,000.
The Animal Shelter currently has funding in CIP 10306-Animal Services Protective Holding Kennels in the amount of
$160,000 in FY 2002-03. This project provides for additional kennels to create adequate space and a safe environment
for animals, staff and visitors, as well as complying with State law. CIP 10500-Animal Placement Center Mechanical
and Electrical Renovation identifies $193,000 in FY 2004-05 as part of the Infrastructure Management Plan (IMP) to
upgrade and/or replace the facility’s antiquated systems. Additionally, other renovations totaling approximately
$150,000 are in the IMP. The CIP projects and other IMP renovations and their funding will be closed and all the work
done as part of this expansion and renovation project.
PROJECT STATUS
Desig-n started in FY 2003/04 and will be complete in early 2005 with construction beginning in spring 2005.
2003-04 Budgez Cir,, q/’Palo Alto 5
Animal Shelter Expansion and Renovation (PE-04014)
continued
lP
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
2003 -04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$415,000
COMPONENTS
Design (2003-04 Appropriation $365,000 plus $50,000 2003-04 Mid-year
request)
Construction
Sources of Funding: General Fund and Infrastructure Reserve with the following reimbursements: Cities of
Sunnyvale/Mtn View/Los Altos/LA Hills ($269,000)
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯ Telecommunications:
An environmental analysis will be required.
This project will be subject to review by the ARB and the PTC.
These improvements will reduce the cost of structural and systems maintenance activities
performed by Public Works/Facilities Management.
None
COMPREHENSIVE PLAN
This project furthers Policy C-24 and Program C-19 of the Comprehensive Plan.
Mana~ng Department: Public Works
6 City of Palo Alto ~ ~ ~. ,¯:00.~-04 Budget
Exhibit B
Street Maintenance (PE-86070)
Continuing- Infrastructure: Streets and Sidewalks
(FORMERLY PROJECT #18670)
PROJECT DESCRIPTION
This project provides for annual resurfacing and reconstruction of various city streets. The list of streets will be priori-
tized to coordinate with Utilities Department under~ounding projects to the extent feasible.
PROJECT JUSTIFICATION
The Pavement Maintenance Management System (PMMS) has identified streets whose condition requires resurfacing.
This program systematically schedules the highest priority repairs. By providing a systemized method of bi-annually
rating streets for improvements and a yearly maintenance program, the City addresses the need to provide a functioning
street system while reducing the maintenance backlog.
PROJECT STATUS
This is a yearly project with design in Fall/Winter and construction in Summer.
Future Financial Requirements
FISCAL YEAR
2003 -04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$2,186,283
$1,870,000
$1,945,000
$1,945,000
$1,945,000
COMPONENTS
2003-04 Adopted Budget ($1,951,593). 2003-04 Mid-year request to reflect
the receipt of State of California Traffic Congestion Relief Program grant
$234,690).
Sources of Funding: General Fund and Infrastructure Reserve with the following reimbursements: Infrastructure
Reserve ($800,000); Gas Tax Fund ($1,070,000); Developer Impact Fees ($47,638); and State of CA Traffic Conges-
tion Relief Program grant ($234,690)
Street Maintenance (PE-86070)
continued
lP
IMPACT AND SUPPORT ANALYSIS
, Environmental:
¯ Design Elements:
¯Operating:
¯Telecommunications:
Categorically exempt from CEQA under Section 15301.
All reasonable efforts will be made to match existing pavement color and texture.
Public Works/Operations-will reduce street maintenance.
-None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or pro~ams directly related to this project.
Mana~ng Department: Public Works
8 CiO’ qfPalo Alto 2003-04 Bttdget
Exhibit B
Civic Center Infrastructure Improvements (PF01002)
Continuing --Infrastructure: Buildings and Facilities
(FORMERLY PROJECT #10102)
PROJECT DESCRIPTION
This project provides for the upgrade of building systems within the Civic Center per the Infrastructure Plan. The scope
of the improvements include elevator upgrades, electrical systems upgrades, generator replacement, mechanical sys-
tems upgrades, as well fis building exterior sealing and painting. The study/preliminary design phase is completed.
The elevator upgrade will be completed as Phase I of the construction, with the design and bidding phases being com-
pleted in FY 2003-2004, and the construction phase in 2004-2005. Existing project funds will be used for the construc-
tion phase of the elevator upgrade.
Design work for the remainder of the project will be completed in calendar year 2004. Additional funding will be
required for this second phase of work. A funding source will be identified once the final scope and cost is determined.
Consultant services will include study, design, and construction phase support.
PROJECT JUSTIFICATION
The Civic Center is 32 years old and houses City offices, the Police Station, and three levels of parking. Major electrical
and mechanical systems, including elevators, are approaching the end of their useful lives and are in need of replace-
ment in order to maintain uninterrupted service. Preventative maintenance of building exteriors including window leak
inspections, recaulking, and sealing will prevent damage and more costly repairs later.
PROJECT STATUS
This project is in the design phase with an estimated completion date of December 2004.
FUTURE FINANCIAL REQUIREMENTS-
FISCAL YEAR
2003-04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$1,120,000
TBD
TBD
COMPONENTS
Sources of Funding: General Fund and Infrastructure Reserve
2004-05 Budget City of Palo Aim 9
Civic Center Infrastructure Improvements (PF01002)
continued
CIP
IMPACT AND SUPPORT ANALYSIS
Environmental:
Design Elements:
Operating:
Telecommunications:
Categorically exempt from CEQA under Section 15301.
ARB review will be required for exterior improvements.
This project will reduce the cost of structural and systems maintenance in future years.
-None
COMPREHENSIVE PLAN
This project furthers Policy C-24 and Pro~am C-19 of the Comprehensive Plan.
Mana~ng Department: Public Works
10 Cir3.’ of Palo Alto 2004-05 Budget
Exhibit B
Acquisition of New Computers (TE-99010)
Continuing -- Technology
(FORMERLY PROJECT #82200)
PROJECT DESCRIPTION
This project funds in FY 2003-04 the acquisition of 2 Ruggedized Laptop comPuters and 1 Desktop computer for the
Utilities Department.
PROJECT JUSTIFICATION
The 2 new Ruggedized Laptop computers will be used by two new positions in Water-Gas-Wastewater operations.
The Desktop computer will be utilized by a new position in Utilities Administration.
PROJECT STATUS
These are all new computer purchases that will occur in FY 2003-04.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
PY Actuals
Actuals As Of
Date
2003-04
2004-05
2005-06
2006-07
2007-08
AMOUNT
$300,000
$0
$106,500
$75,000
$75,000
$75,000
$75,O00
COMPONENTS
2003-04 Acquisition of new computers $20,000. 2003-04 Mid-year request
from Utilities Department for fourteen ruggedized laptops in support of engi-
neering operations ($84,000) and one new desktop computer request for Parking
Lot R from the Refuse Fund ($2,500).
Sources of Funding: Technology Fund with the following reimbursements: General Fund ($5,450); Electric Fund
($2,550); Gas Fund ($40,000); Water Fund ($28,000); Wastewater Collection Fund ($28,000); and Refuse Fund
($2,500)
2003-04 Budget Cir,, q[ Palo Alzo 1 ]
Acquisition of New Computers (TE-99010)
continued
lP
IMPACT AND SUPPORT ANALYSIS
*Environmental:Categorically exempt from CEQA
, Design Elements:None
¯Operating:None
¯Telecommunications:-None
COMPREHENSIVE PLAN
This project furthers Programs T-10 and T-12 of the Comprehensive Plan.
Mana~ng Department: Administrative Services Department
12 City of Palo ,4t~o 2<)03-04 Budget
0
ell
oo ,’-
.=_.
0
oo i"-" ~
Exhibit D
GENERAL FUND
Community Services Department
Administrative Assistant (a)
Administrator Special Events
Building Serviceperson
Building Serviceperson-Lead
Coordinator, Child Care
Coordinator, Library Circulation
Coordinator, Library Pro~ams
Coordinator, Recreation Progams (19)
Deputy Director, Community Services (b)
Director, Arts and Culture
Director, Community Services
Director, Human Services
Director, Libraries
Director, Parks and Golf Course
Director, Recreation and Open Space
Executive Assistant
Facilities Assistant
Golf Course Equipment Mechanic
Golf Course Maintenance Person (18)
Inspector, Field Services
Librarian (15) (16) (50)
Library Assistant
Library Associate (14) (15)
Library Specialist (13) (16)
Management Assistant
Manager, A~s
Manager, Community Services Facilities
Manager, Main Library Services
Office Specialist * (43)
Park Maintenance Person (17)
Park Planner, Architect (38)
Park Ranger
Par’ks and Open Space Assistant
Par-ks Crew-Lead
Producer Arts/Science Programs
Progam Assistant * (38)
Project Manager (38)
Senior Librarian (50)
Senior Ranger
Sprin "kler System Repairer
Staff Secretary (a)
Superin’tendent, Golf Course
2001-02 2002-03 2002-03 2003-04 2003-04 2003-04
Actual Adopted Adjusted Adopted BAO Adjusted
Budget Budget Budget Budget Changes Budget
1.00 1.00 1.00
1.00 1.00 1.00
4.00 4.00 4.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
4.00 4.00 4.00
i.00 i.00 !.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 !.00 1.00
1.00 1.00 1.00
0.50 0.50 0.50
2.00 2.00 2.00
7.00 7.00 7.00
2.00 2.00 2.00
8.75 8.75 8.75
4.00 4.00 4.00
3.00 3.00 3.00
6.50 6.50 6.50
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 1.00 1.00
7.75 7.75 8.00
12.50 12.50 12.50
1.00 1.00 1.00
5.00 5.00 5.00
0.75 0.75 0.75
2.00 2.00 2.00
10.50 10.50 10.50
7.00 7.00 6.75
1.00 1.00 1.00
11.00 11.00 11.00
2.00 1.00 1.00
5.00 5.00 5.00
5.00 5.00 5.00
1.00 1.00 1.00
1.00 1.00 2.00
1.00 1.00
4.00 4.00
2.00 2.00
1.00 1.00
1.00 1.00
2.00 2.00
3.00 3.00
1.00 -1.00 0.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
!.00 1.00
0.50 0.50
2.00 2.00
6.00 6.00
2.00 2.00
6.00 ¯6.00
4.0O 4.0O
4.00 4.00
7.75 7.75
1.00 !.00
2.00 2.O0
1.00 1.00
1.00 1.00
7.00 7.00
11.00 11.00
0.00 0.00
5.00 5.00
0.75 0.75
2.00 2.00
10.50 10.50
5.75 5.75
0.00 0.00
10.75 10.75
1.00 1.00
5.00 5.00
5.00 -1.00 4.00
1.00 1.00
Page 1 of 2
Exhibit D
2001-02 2002-03 2002-03 2003-04 2003-04 2003-04
Actual Adopted Adjusted Adopted BAO Adjusted
Budget Budget Budget Budget Changes Budget
GENERAL FUND
Community Services Department - continued
Superintendent, Open Space and Sciences
Superintendent, Par’ks
Superintendent, Recreation
Supervisor, Golf Course
Supervlsor, Junior Museum
Supervisor, Librarian
Supervisor, Open Space
Supervisor, Par’ks
Supervisor, Recreation Pro~am
Theater Specialist
Volunteer Coordinator
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
4.00 4.00 4.00 4.00 4.00
0.00 1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00 2.00
6.00 6.00 6.00 6.00 6.00
1.00 1.00 1.00 1.00 1.00
0.75 0.75 0.75 0.75 0.75
(a) Reclassification of 1.0 FTE Staff Secretary to 1.0 Administrative Assistant in new Library Department
(b) Removal of 1.0 Deputy Director of Community Services due to promotion of Deputy Director to Director
Page 2 of 2
Exhibit D
UTILITIES DEPARTMENT
2001-02 2002-03 2003-04 2003-04 2003-04
Actual Adjusted Adopted BAO Adjusted
Budget Budget Budget Changes Budget
Administration, Electric, Gas, Wastewater Collection and Water
Marketing Engineer
Meter Reader
Meter Reader-Lead
Office Specialist
Progam Assistant
Project Engineer
Project Manager
Public Relations Specialist
Resource Planner
Senior Electric Project Engineer
Senior Field Services Representative
Senior Market Analyst
Senior Project Engineer
Senior Resource Originator
Senior Resource Planner
Senior Technologist
Senior Water System Operator
Staff Secretary
Storekeeper
Supervisor Electric Systems
Supervisor Shop and Field WGW
Supervisor, Meter Readers & Field Services
Supervisor, Utility Construction
Supervisor, Wastewater, Gas, Water
Tree Maintenance Person
Truck Driver
Utilities Accounting Technician
Utilities Credit/Collection Specialist
Utilities Engineering Estimator
Utilities Field Service Representative
Utilities Installer/Repairer
Utilities Installerl/Repairer Assistant
Utilities Installerl/Repairer-Lead
Utilities Key Account Representative
Utilities Locator
Utilities Rate Analyst
Utilities System Operator
Water Meter/Cross Connection Technician
Water System Operator II (23)
Water Transmission Specialist (23)
Water Transmission Specialist-Lead
Water Transmission Supervisor
ITotal Utilities
1.00 1.00 1.00
6.00 6.00 5.00
1.00 1.00 1.00
2.00 2.00 2.00
0.00 1.50 4.00
6.00 6.00 6.00
0.00 0.00 0.75
1.00 1.00 0.00
4.00 4.00 4.00
5.00 5.00 5.00
1.00 1.00 1.00
3.00 3.00 2.00
4.00 4.00 4.00
1.00 1.00 1.00
4.00 4.00 4.00
0.00 0.00 1.00
0.00 0.00 1.00
8.50 8.00 6.00
0.00 0.00 1.00
6.00 6.00 6.00
1.00 1.00 1.00
0.00 0.00 1.00
2.00 2.00 2.00
4.00 4.00 4.00
0.00 0.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
6.00 6.00 6.00
8.00 8.00 8.00
14.00 14.00 14.00
2.00 1.00 1.00
6.00 6.00 6.00
3.00 3.00 3.00
3.00 3.00 3.00
1.00 1.00 1.00
5.00 5.00 5.00
2.00 2.00 2.00
0.00 0.00 2.00
2.00 2.00 1.00
1.00 1.00 0.00
0.00 1.00 1.00
230.50 228.50 233.75
1.00
-!.00
0.00
1.00
5.00
1.00
2.00
4.00
6.00
0.75
0.00
4.00
5.00
1.00
2.00
4.00
1.00
4.00
1 .O0
1.00
6.00
1.00
6.00
1.00
1.00
2.00
4.00
1.00
1.00
1.00
1.00
6.00
8.00
14.00
1.00
6.00
3.00
3.00
! .00
5.00
2.00
3.00
0.00
0.00
1.00
233.751
Page 1 of 3
Exhibit D
2001-02 2002-03 2003-04 2003-04 2003-04
Actual Adjusted Adopted BAO Adjusted
Budget Budget Budget Changes Budget
Wastewater Treatment Fund
Assistant Manager, WQCP
Associate Engineer
Buyer
Chemist
Electrician (25)
ElectriCian-Lead (24)
1.00 1.00 1.00
3.00 3.00 3.00
1.00 1.00 1.00
3.00 3.00 3.00
0.00 0.00 0.00~
0.00 0.00 0.00
Engineer
Engineering Technician HI
Environmental Specialist
Industrial Waste Inspector
Industrial Waste Investigator
Ins~mentation Electrician (25)
Laboratory Technician, WQCP
Maintenance Mechanic, WQCP
Manager, Environmental Compliance
Manager, Environmental Control Progam
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
0.10 0.10 0.10
2.00 2.00 2.00
2.90 2.90 2.90
2.00 2.00 2.00
8.00 8.00 8.00
1.00 1.00 1.00
2.00 2.00 2.00
Manager, Laboratory Services
Manager, WQC Plant
Office Specialist
Progam Assistant
Programmer Analyst
Senior Chemist
Senior Engineer
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 !.00
1.00 1.00 i .00
1.00 1.00 1.00
Senior Instrumentation Electrician (24)
Senior Mechanic, Water Quality Control
Senior Operator, Water Quality Control
Staff Secretary
Storekeeper
Supervisor, Water Quality Control Operations
Water Quality Control Plant Operator II
1.00 1.00 1.00
1.00 1.00 1.00
5.00 5.00 5.00
2.00 2.00 2.00
2.00 2.00 2.00
5.00 5.00 5.00
15.00 15.00 15.00
2.90
1.00
-2.90
-I.00
1.00
3.00
1.00
3.00
2.90
1.00
1.00
2.00
i .00
0.i0
2.00
0.00
2.00
8.00
1.00
2.00
i .00
i .00
1.00
1.00
i .00
1.00
i .00
0.00
1.00
5.00
2.00
2.00
5.00
15.00
[Total Wastewater Treatment Fund 68.00 68.00 68.00 0.00 68.00[
Page 2 of 3
Exhibit D
2001-02 2002-03 2003-04 2003-04 2003-04
Actual Adjusted Adopted BAO Adjusted
Budget Budget Budget Changes Budget
Storm Drainage Fund
Assistant Director Public Works
Assistant Engineer
Cement Finisher
Electrician (25)
Electrician-Lead (24)
Engineer
Engineering Technician III
Equipment Operator
Heavy Equipment Operator
0.15 0.15 0.15
0.25 0.25 0.25
1.00 1.00 1.00
0.00 0.00 0.00
0.00 0.00 0.00
1.10 1.i0 1.10
0.40 0.40 0.40
0.45 0.45 0.45
1.10 1.i0 1.i0
Heavy Equipment Operator-Lead
Industrial Waste Inspector
Instrumentation Electrician (25)
Manager, Maintenance Operations
Senior Engineer
Senior Instrumentation Electrician (24)
Superintendent Public Works Operations
Supervisor Inspection/Surveying, PW
Surveying Assistant
Surveyor, Public Works
Traffic Control Maintenance I
Truck Driver
[Total Storm Drainage Fund
0.95 0.95 0.95
0.90 0.90 0.90
0.10 0.10 0.10
0.50 0.50 0.50
1.00 1.00 ! .00
1.00 1.00 1.00
0.10 0.10 0.10
0.10 0.10 0.10
0.10 0.10 0.10
0.10 0.10 0.10
0.30 0.30 0.30
0.15 0.15 0.15
0.10
1.00
-0.10
-1.00
9.75 9.75 9.75 0.00
(23) Reclassification of Water Transmission Specialist Lead to Water System Operator II.
(24) Reclassification of Sr. Instrumentation Electrician to Electrician-Lead.
(25) Reclassification of Instrumentation Electrician to Electrician.
0.15
0.25
1.00
0.10
1.00
1.10
0.40
0.45
1.10
0.95
0.90
0.00
0.50
1.00
0.00
0.10
0.10
0.10
0.!0
0.30
0.15
9.75
Page 3 of 3
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
MINOR~PR~
As of December 31, 2003
TE-01006
TE-01008
TE-01012
TE-02025
Enterprise Backup
Solution (10106)
Systems
Management
(10108)
IT Disaster
Recovery Plan
(10112)
Cable Television
Bmadcastin_q
Equipment ~10225)
MULTI-YEAR PROJ
TE-95016 ~ennit
Information
!Tracking System
(19516)
I’E-000"10 Telephone System
Replacement
(82201)
rE-00021 New Phone
System (10021)
Minor
Minor
Minor
Multi-Year
Multi-Year
M~’lti-Year
$70,000
$320,000
S330,000
$50,000
$890,000
$650,000
$180,000
$70,000
$o
$330,000
$34,837
$201,868
$650,000
$174,745
$0
$37,!80
$0
$0~
$93,513
$0
$0
$70,000
(S37,180’~
$330,000
$34,837
$108,355
$650,000
$174,745
Design
Design
Design
C0n~tmction
Construction
Design
IDesign
Dec 04
Jun 05
Jun 05
Jun 04
Jun 06
Jun 06
Evaluating industry/vendor
solutions.
....2003-04 ~’ear-end budget
adjustment request will be
made for S80,000.
Evaluating strategic
approaches to disaster
recovery.
Continuinz equipment
zmprovements for the cable
booth.
Code enforcement is being
zmplemented. Various
other departments still need
to be addressed. This
funding is also for the
Accela automation software
license. As the permit
tracking needs to be
assessed for replacement by
SAP functionality, the
software licensing and
funding for such may need
to be extended further.
Continuinz evaluation of
developing technology. A
test site has been installed
at 1003 Elwell Court. Also
researching an Open
System IP PBX.
Page 1 of 13
Attachment 2
ADMINISTRATIVE SERVICES DEPARTMENT- Continued
TE-02012 Desktop
Automation
(10212)
Multi-Yew $80,000 $79,317
17E-02013 Institutional Multi-Year $1,000,000 $1,000,000
Network (I-Net)
(10213)
$0 $79,317 Design Jun 04
S0 S1,000,000 Construction Jun 06
!Currently evaluating
desktop automation
software for web updat,
In pro )marion to connect
the I-Net the City made fi
optic connections to nine
sites: Fire Stations 1-5,
Cubbefley, Mitchell Park
Lucie Stem and the Mair
Library/An Center campu
After a delay in 2003,
Comcast is nearing
com detion of the I-Net. Onc~
corn deted, the
Implementation phase of 1
will be i~tifiated in the firs
half of 2004. The implerr
aUon ~hase requires the
~urchase of additional I-N
eqmpment.
rE-02014 eGov - Web Multi-Year $400 000 S354,166
Infrastructure and
Application (10214
rE-02015 Citywide GIS Data, Multi-Year 51,027,162 $666,233
Infrastructure and
Applications
(10215)
$0 $354,166 Pre-design Jun 06
5121,246 $544,987 Construction Inn 04
Currently laying the
foundation for eGov with
ERP and some other relau
projects.
Will improve the capabilit
of th~ City’s Geographic
Information System (GIS)
Included are the improve-
ments and additions to dat
and GIS applications to
support Public safety.
I’E-02016 Enterprise Resource Multi-Year $5,018,476 $2,113,194 $1,895,715 $217,479 Construction Mar04
Planning (10216)
There will be a mid-year
adjustment to the budget
involving transfers from other
related C~s which will be
presented to Council in Fe
03.
rE-99010 Acquisition of New Multi-Year 5170,000 $63,325 513,917 549,408 Construction Jun 04
Computers (82200)
Fulfilled current fiscal ye~c
requests for new corn rater
eqmpment.
Page 2 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
As of December 31, 2003
OS-99005
PG-01013
AC-02024
AC-03005
AC-04010
PG-04010
PG-94014
LI-94018
PG-98001
PG-98003
OS-98012
AC-99010
Cubberley Athletic
Field Irrigation
(19905)
E1 Camino Median
Landscape (10113)
Children’s Theatre
Light & Sound
Systems Upgrade
I10224)
Lucie Stern
Commtmity Theatre
Stage Floor
Replacement
I10305)
~Cubberley &
Children’s Theatre
Stage Floor
Athletic Field
Artificial Turf &
Lighting Projects
Park Irrigation and
Backflow
improvements
(19414)
Librar3’ Automation
Service (19418)
School Site
Irrigation (19801)
Mitchell Park
Facilities (19803)
Arastradero
Preserve Gateway
(19812)
Community Theater
Renovation ( 1991 O)
Minor
Minor
Minor
Minor
Minor
[VJ, inoT
Multi-Year
Vlulti-Year
Vlulti-Year
Multi-Year
Multi-Year
Multi-Year
$30,000
S1,527,000
$210,000
S45,000
$108,705
$155,000
51,708,000
S1,286,751
$816,000
S2,382,644
$339,800
5891,000
$14,427
$1,433,620
$208,756
$45,000
$I08,705
$155,000
$4,989i
$702,310
$294,171
$1,090,759
5232,069
$58,734
51
$194,974
$208,756
$42,168
$103305
S0
S0
$334,032
$11,930
$219,961
S9,009
556,026
$14,426
$1,238,646
so
$2,832
$5,000
$155.000
$4,989
$368,278
5282,241
5870,798
$223,060
$2,708
Complete
Construction
Construction
Constmction
Construction
Design
Construction
Ongoing
iDes~gn
Design
Ongoing
Complete
Mar 04
Jun 04
Jun 04
IJun 04
Dec 05
Dec 04
Dec 04
Sep 04
Dec 04
Mar 05
Phase 1 median landscaping.
Embarcadero to Park Blvd.
Stanford project at Mayfield
site. Greer Park master plan
changes.
Point of connection work as
needed.
Contract for purchase of
public PC management
system under review by City
Attorney. Selection of new
lntegTated library software
system in progress with
installation scheduled to begin
in Jul 04.
Jordan Middle School
Phase 2 - pathways, picnic
areas and arbors.
Design completed. Permits
have been obtained.
Construction will begin Feb
04.
Page 3 of 13
Attachment 2
COMMUNITY SERVICES DEPARTMENT - Continued
As of December 31, 2003
)S-00001 Park Trails (10001) Multi-Year $1,009,000
)S-00002 Open Space Lakes Multi-Year
& Ponds
Maintenance
(10002)
)S-00003 Bayland Parking Multi -Year
and Site
Improvements
(10003)
"G-00009 Medians, Islands
and Planters
Renovation Projects
1 OOO9)
$150,000
$1,037,000
Multi-Year $624,000
:~G-00010 Park Facilities Multi-Year $2,~28,450
Improvements
(10010)
$457,365 $57,102 $400,263 Ongoing Mar05
$40,000 S14,750 $25,250 Ongoing Feb 04
$785,940 $518,097 $267,843 Ongoing Sep04
$590,601 $6,965 $583,636 Design
$1,580,630 $43,669 $1,536,961 ]Design
Phase 1 work at Arastrad~
Preserve for the improve-
ment of 6 miles of trail m
complete. Phase 2 work
the implementation of the
Arastradero Preserve Trai
Master Plan in progess.
Saiii’ng Station and Bvxb(
Park Hill parking lots
completed. Site mad design
for the Evans Nature Cen
parking lot are under revi,
Final design on landscapi: g
all medians and island on
Antonio Road. Embarcac o
medians out to bid Jun 04
New play~ounds at three
parks in design phase wi~
estimated completion dat~
Mar 04. Baylands At.hleti
Center electricals design ~
for completion Apr 04.
Multi-Year $424,000 5390,383 5161,426 5228,957 Construction Apr 04.~A-01014 Community
Services Facilities
Lighting
Enhancements
(101‘ 1,4)
:~G-09018 Palo Alto SOFA Multi-Year $236,000 $221,011 5760 S220,251 Design Sep 04
Park (10218)
Main Library and An Cer
Lucie Stem Parking Lot a
Golf Course Par’king Lot.
Interim park construction.
Page 4 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
As of December 31, 2003
FD-98021
FD-03002
Emergency
Notification
System (19821)
Apparatus Floor
Lockers for Fire
Stations
~1,3,4,5,7 & 8
(10302)
Minor
Minor
$172,000
$40,000
$57,781
$40,000
$0
$0
$57,781
$40,000
Complete
Ongoing May 04
Station Alerting System
fully operational.
Materials to be ordered Mar
04. Installation estimated
to be completed by May 04.
Page 5 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of December 31, 2003
MSC Fuel Storage
Tank Replacement
(81101)
VR-01002 MSC Equipment Minor
Washing Facility
Up.made (81102)
VR-01000 MSC Equipment Minor
Maintenance
Facility Mezzanine
Storage Area
(81100)
VR-01001 MSC FuelStorage Minor
Tank/Svc Island
Replacement
(10022, 10023,
19521)
VR-03001 New Vehicles Minor
MULTI-YEARPROJECTS
VR-92006
VR-95005
VR-01003
VR-01004
VR-0’4010
Fuel Tank
Storage/Upgrade
19205/81106)
Wireless Vehicle
Management
System (81105)
iGolf Course!Equipment
Replacement
(81103)
New Vehicles
(81104)
CNG Vehicle
Maintenance
Facility Upgrades
VR-04011 Compressed
Natural Gas
Refueling Station
Relocation
Multi-Year
Multi-Year
Multi-Year
Multi-Year
iMulti-Year
Multi-Year
S225,000
S300,000
$85,000
S775,000
S108,000
$341,000
$245,0001
$145,000
$208,000
S85,000
$50,000
S100,000 $0
$255,703 $0
$64,972 $52,712
$707,547 $40,953
$108,000~S0
$100,062 $0
S33,277 $!5,849
$4,152 S893
$46,462 $500
$85,000 $15,743
$50,000 SO
$100,000
$255,703
S12,260
5666,594
$108,000i
$100,062
$17,428
$3,259
$45,962
$69,257
$50,000
Design
Design
Design
Design
Pre-design
Sep 04
Sep 04
Sep 04 i
1un04
ITBD
EonsWaction .lun 04
Complete
Design Jtm 04
Pre-design Jun 05
Pre-design Jun 05
Design complete. Permitting
process delayed the project.
Bid for construction by Feb
04.
Design 50% complete. Major
changes are required as
original plan for washwater
treatment is not feasible. Bid
for construction by Mar 04.
Design 50% complete.
Permitting process delayed thi
project and required major
additions to scope. Re-design
will be completed by Feb 04.
Design complete. Permilting
process delayed the project.
Bid for construction by Feb
04.
Project on hold until MSC
Fuel Storage and MSC Wash
Facility are bid for
construction. Will purchase
fixed components by Dec 03.
Stationary infrastructure in
place. Vehicle outfitting is
ongoing.
All vehicles have been
delivered, ho~vever, one did
not fit the intended
application. Vehicle will need
to be re-ordered.
Page 6 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF)
PLANNING DEPARTMENT
As of December 31, 2003
PL-95024
PL-01016
PL-02005
PL-02006
PL-02023
PL-04010
Bikeway System
Improvement (SIF
(19524)
Sheridan Sidewalks
10116)
E1 Camino Real/
Ventura Avenue
ITraffic Signal
10205)
l’mffic Signal San
Antonio/Hwy 101
(10206)
Master Schematic
Design (10223)
Bicycle Boulevards
Implementation
Project
Minor
Minor
Minor
Minor
Minor
Minor
$51,200
531,000
561,000
$280,800
S288,000
S50,000
$46,964
$31,000
$61,000
$280,800
$10,360
550,000
57,467
50
$0
50
50
50
$39,497
$31,000
$61,000
$280,800
$10,360
S50,000
Design
Closed
Design
Design
Pre-design
Pre-design
Dec 05
Dec 05
Dec 04
Apr 04
Sep 04
Louis/Charleston median
island was modified to
provide improved bike ac~
across intersection.
Additional projects will b~
implemented including
improvements along Park
Blvd.
No activity for more than
years. Project will be clos
xn SAP in FY 03-04.
Caltrans is the lead agencx for
this project. Caltrmas
indicated that they will fua
the project in FY 04435.
Caltrans is the lead agenc3 for
Ks project. City’s share f
this project is estimated to
~280,800. City has execu~
cooperative ag-reement
Caltrans who will im fiem~
ah.is project.
Draft Plan was completed
endorsed by the Planning ~
Transportation Commission in
Mar 03. A study session ~
the City Council will be N
in early 2004. Caltran:
District 4 has applied for ~
funds to install impmveme
at Stanford Avenue and El
Camino Real consistent w:
the 6-lane option in the Dr fi
Plan.
No activity to date. DesiN
will begin in early 2004.
Page 7 of 13
Attachment 2
PLANNING DEPARTMENT- Continued
As of December 31, 2003
PL-95023
PL-98013
El Camino Real
Intersection
Improvements (SIF
09523)
School Commute
Safety
Improvements (SIF
I19813)
Multi-Year $212,750 $1,527 $0 51,527 Complete
Multi-Year 5300,000 S117,549 $686 $116,863 Design Dec 04
PL-O0026 Local and
Neighborhood
Collector Street
iTraffic Calming
Progmrn (10026)
Multi-Year $470,000 $306,840 5163,159 $143,681 Construction TBD
[PL-01017 El Camino
Real!Churchill
Avenue (I0117)
Multi-Year S 100,000 $ 100,000 S0 $100,000 TBD
Project wilt be closed in SAP
in FY 03-04.
The remaining projects
include intersection
modifications at Stanford
Avenue and El Camino Real
which must be coordinated
with Caltrans.
Since the formal start of the
Neighborhood Traffic
Calming Program in Apr 01,
11 projects have been
initiated. During the past
year, projects have been
undertaken on Channing
Avenue, Waverley Street,
Ross Road, Moreno and
Indian Drives.
Draft Plan was completed and
endorsed by the Planning and
Transportation Commission
Mar 03. A study session with
the City Council will be held
~n early 2004. Caltrans
District 4 has applied for gran~
funds to install improvements
at Stanford Avenue.
Page 8 of 13
Attachment 2
FY03~4 MID~EAR CAPITALIMPROVEMENTPROGRAM PROJECTS STATUS
GENERALFUND
POLICE DEPARTMENT
As of December 31, 2003
JPD-02017
PD-03003
PD-04010
Public Safety
Mobile Data
Computer (10217)
Additional Fire
Frequency (10303)
Fire Portable Radio
Replacement
MULTI-YEARPROJECTS
PD-93012
PD-99013
Fire
Cornmunicadons
Computer Systems
(19312)
Police Records
Management
(19913)
Minor
Minor
Minor
Multi-Year
Multi-Year
$163,596
$95,000
$130,000
$485,050
$526,435
$163,596
$95,000
$130,000
$89,502
$57,335
$88,596
$0
$126,143
$55,174
$20,000
$75,000
S95,000
$3,857
$34,328
$37,335
Construction Apr 04 Vendor work delayed.
Design Apr 04 Bid requirements for
equipment complete.
Construction Feb 04 Equipment ordered. FEMA
funding received to offset
COSIS.
Construction Jun 04 Vendor work delayed to
coincide with
reappropriations.
Construction Mar 04 Vendor work delayed.
Page 9 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINORPRO~E
As of December 31, 2003
PE-98020
PE-00017
PE-00018
PE-01019
PE-02004
PE-02019
PE-03004
PE-03005
PO-03006
=E-04011
Public Safety
Building (19820)
Adobe Creek
Pedestrian/Bike
Undercrossin8 and
Highway 101
Pedestrian/Bike
Overpass Lighting
Improvements
(10017)
Sand Hill Road
Bridge (10018)
Baylands Bike Trail
Replacement
(10119)
Library Master Plan
Project Definition
Study (10200)
Fire Station Seismic
Evaluation ( 10219 )
Roth Buildin~
Wings Demolition
(103O4)
Wildhorse Valley
Vehicle Bridge
Replacement
(10301)
Animal Service
Protective Holding
Kennels (10306)
Cambridge Par’king
Structure
Improvements
Minor
Minor
Minor
Minor
Minor
Minor
Minor
Minor
Minor
Minor
$765,028
$100,000
$91,000
$100,000
$977,550
$125,000
$1,235,350
$172,000
$172,000
$48,000
$267,456
S93,446
$85,660
$63,563
531,075
S59,817
$1,131,185
$171,899
$160,000
S48,000
$266,556
$0
$73,436i
($340
$0
$0
$1,116,320
5156,261
$0
$45,767
$900
$93,446
$12,224
$63,903
$31,075
$59,817
$14,865
$15,638
$160,000
$2,233
Design
Complete
Design
Complete
Complete
Complete
Construction
Construction
Pre-design
Apr 04
Sep 04
Mar 00
Jun 00
Feb 04
Conceptual designs, site
evaluations and fundin~
options will be presented
Council for direction.
Project will bid and ready for
construction after June 15
2004. Due to Fish & Gan
regulations there is a ;mal
window of time that we c:
do construction in or near San
Francisquito Creek.
Demolition of the wings
started.
Staff has scheduled
construction to be corn ~le~
before the summer camplr
This project will be closed
and will be incorporated into
PE-04014 (Animal Sheltei
Expansion and Renovatio~ ).
Consultant has made initi~ t
recomrnendations and as a
result a new CIP for desi=o
and construction has been
added to the FY 00-05 buc :et.
Page 10 of 13
Attachment 2
PUBLIC WORKS DEPARTMENT - Continued
As of December 31, 2003
PE-04013
PF-04011
PF-04012
Fire Stations 3 & 4
Replacement:
Feasibility Study
Junior Museum Fire
Sprinkler
hastallation
[Cubber ey Building
1 Air Conditioning
Replacement
MULTlaYE~ PROJECTS :~:
PE-99006
PE-89004
PE-93010
PF-95005
PE-95012
~E-95030
~E-96008
~O-97004
~E-98015
~E-99007
MSC Feasibility
Study (19906)
Harbor
Impmvements
(18918)
Embarcadero
Pedestrian Bike
Bridge Path
Extension (SW)
(19310)
Revenue Collection
Remodel (19505)
Civic Center Plaza
Waterproofing
(19512)
Downtown ParMng!
Structure~direct
Cst P (6900)
I19530)
[Downtown Urban
Design
Improvements
(19608)
Traffic Control
Safety Devices
(19700)
Amstmdero Rd.
Bike Lane
Improvements (SIF)
(19815)
San Mateo Drive
Bridges ( 19907 )
Minor
Minor
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
$100,000
$125,000
$175,000
$6,958,297
S2,139,000
$2,024.555
$85,000
$250,000
$40,136,753
$1,220,349
$320,000
$455,000
$118,000
$t00,000
$125,000
$175,000
$137,995
$99,705
$1,446,380
$743
$177,916
$17,972,083
$104,708
$116,605
$81,576
$104,567
$66,592
$376
$191
S3,288
$28,797
$1,114,554
$0
$53,785
$9,916,170
$0
$20,649
$66,427
$1,307
$33,408
S124,624
$174,809
$134,707
$70,908
$331,826
$743
$124,131
$8,055,913
S100,708
$95,956
$15,149
$103,260
Pre-design
Design
Design
Pre-design
Complete
Construction
Complete
Pre-design
Construction
Complete
Complete
Complete
Construction
Jun 00
Jun 00
lun 00
Apr 00
Aug04
Mar04
Feb00
Consultant has been hired.
Feasibility study is in pro~ess
and once the study is
complete, findings and
recommendations will be
presented to Council.
Mandatory monitoring
required.
A consultant was hired to
conduct further investigation
and analysis in order to make
recommendations for future
repair and seek altematives to
a costly replacement of the
entire Civic Center deck.
Pr~ectconsis~ of WBS
elementnumbe~ -PE-95030,
PE-95030-600, PE-95030-601
land PE-95030-602.
Phase 1 complete.
Page 11 of 13
Attachment 2
PUBLIC WORKS DEPARTMENT - Continued
As of December 31, 2003
PE-99023
~F-00006
PO-00015
PF-00020
=F-01002
=F-01003
~F-01004
~F-01005
Page Mill/Hanover
(19923)
Roofing
Replacement
(10006)
Fire Station
Driveway
Modification and
Installation of
Oil/Water Separator
System (10015)
Office Space
Renovation and
Reallocation
(10020)
CCOB
Infmstructttre
Construction
(10102)
Building Systems
Improvement
Construction
(10103)
Multi-Year
Multi-Year
Multi-Year
Multi-Year
S1,068,000
$280 000
$235,000
$882,934
$994,666
$198,244
$67,945
$39,748
$8,247
$150,845
$48,826
$11,964
$986,419
$47,399
$19,119
$27,784
Design
Construction
Design
Sep 04
Fire Station
Improvements
(10104)
Multi-Year $2,492,000 $2,283,857 $212,043 $2,071,814
Mar04
Lucie Stem
Community Center
Improvements
(10105)
Multi-Year
Multi-Year
Multi-Year
$115,000
$822,000
S379,000
$107,611
$818,000
$378,975
$85,090
$116,259
$60,084
$22,521
S701,741
$318,89!
Aug 04
Construction Feb 04
Design Apr 04
Construction Jun 04
Design Jun 04
Design Jun 04
Transportation Division i
finalizing preliminary des =on
conce ~ts and Public Worl, s
Engineering will proceed with
design once this input ts
received from the
Trans ~ortation Division.
Project delayed due to tssl
with Purchasing that are n
resolved. Projects to be
completed in FY 03-04 are th~
Baylands Interpretive Cen
Baylands Athletic Center, and
Lucie Stem Community
Theatre Scene Shop.
Project ts out to bid and
construction is tentauve y
scheduled for Spring 20
Sixth floor renovation ~ ill
be completed in FY 03-~
Currently working on desigm
phase for the elevator
ap=~cades. Construction
esumated for completion
Jun 05. Design and
constmcUon schedule for
Phase B to be determined.
Rinconada Pool Boiler
replacement and Park
restmom electrical upgrad,
will be completed in FY 01
04.
Project combined with
seisrrdc upgrade of fire
stations. Project schedule
be determined due to
necessity to relocate
firefighters during
construction.
Project re-assigned to Pub]
Works Engineering, then
returned to Facilities Division
due to staffing changes.
Page 12 of 13
Attachment 2
PUBLIC WORKS DEPARTMENT - Continued
As of December 31, 2003
PE-01021 Homer AvenueUndercrossingMulti-Year $8,368,010 $7,923,954
i (10121)
PF-02022 Facility Interior Multi-Year $t 14,400 $99,100
Finishes (10222)
PF-03000 Foothills Park Multi-Year 592,000
Interpretive Center
Mechanical
Upgrades (10300)
PE-04010 Children’s Library Multi-Year $300,000
Improvements &
Expansion
PE-04012 vlitchell Park Multi-Year $290,000
Library &
Community Center
Improvements
PE-04014 knimal Shelter Multi-Year $365,000
Expansion &
Renovation
PF-04010 Cubberley Multi-Year $425,000
Mechanical &
!Electrical Upgrades
$91,818
S300,000
$290,000
$365,000
$425.000
$4,704,680
$34,700
$86,728
$355
$2,779
$5,967
$15,552
$3,219,274
564,400
55,090
$299.645
S287,221
$359,033
5409,448
Construction ....
IDec 04Construction
[Feb 04Desi~
]Feb 04Desizn
/Mar 05
Pre-desima
IJun 04
Design IMar 05
Design lJun 04
Project delayed due to
Purchasing issues that are
now resolved. Sixth floor
renovation will be completed
in FY 03434.
Design completed.
Construction will start Jan 04.
Staff is wor’king with CSD
staff and the funding groups
towards scheduling and
project implementation
methods.
A space pro=m’amrning study
will be conducted prior to the
design phase.
Requests for proposals have
been received and staff is
zurrently negotiating a
contract with the proposed
consultant.
Page 13 of 13
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ELECTRIC FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
As of December 31, 2003
EL-01021 ]Natural Gas Back-Up
Generator (0121)
EL-04010 [Foothills System Rebuild
IEL-04011 IRhodes/Ed~ewood 2.414
![kV ConverSion
EL-99016 !
EL-96011
EL-98004
EL-99001
EL-99003
EL-00006
EL-01003
EL-01015
EL-01016
~EL-01017
EL-01002
Fiber to Home Trial (9916)
Embarcadero/Middlefi eld
UG Conversion District
#37 (961 l)
OregordColomdolCowper
UG Conversion District
#38 (9804)
;tanford West
Undergreund Extension
Stanford Park UG Cable
Rebuild (9903)
Park Boulevard Substation
Bus Re-arrangement (0006)
Underground
Cable!Equipment
Replacement (0103)
West Bayshore UG System
Rebuild (0115)
Downtown Street Li~t
System Upgrade (0116)
Upgrade Traffic Signal
Control System (0117)
North/South Hampton UG
System Rebuild (0102)
.~nor
Minor
Minor
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Year
$4,982,739
$850,000
$150,000
$1,005,000
$5,360,000
$2.875.000
$1,700,000
$4,575,000
S2.755,00(
51.000.000i
$245,633I
$850.000
$150.000
$18.537
$100.000
S2,485,716
S100.000
$1,451,058
$2,552,091
$67.850
IS 1.325
$0
$o
S13.257
$31,031
$166,98~
$7.425
$4,93~
$245,633 Construction
$848,675 Design
$150,000 Design
Jul 04 Construction complete except
for metering and SCADA
Dec 04
Dec 04
Dec 04
Jul 04
Ju105
Dec 04
$450.00C
$579,00~
52,140,00~
$1.700,00C
$1.57(
$74,74~
$1,953.472
$972.045
$26,992
$245.487
$359.60~
518,535 Complete
S 100.00C Complete
$2,472,459 Construction
$68,96~ Construction
1,284,0713 Construction
$2,544,666 Construction
$62,918 Complete
$1,576 Construction
$47,757 Complete
1.707.986 Construction
$612.445 Construction
Design complete. Construction
on hold due to SBC.
Construction complete except
for the senior housing complex.
First two phases are complete.
Third phase in construction.
Design complete. Construction
contract has been awarded.
Jul 04 Construction complete.
lun 04 Construction in progress.
Dec 04 Construction in progress.
Page 1 of 6
Attachment 2
DEPARTMENT NAME: UTILITIES DEPARTMENT- ELECTRIC continued
Baylands Under~und
(0209)
EL-02010 SCACA System Upgrades Multi-Year $400,000
(0210)
EL-02011 Electric Utility GIS Data Multi-Year $212,500
(021 l)
1::l-03005 Sherman/El Camino/Page Multi-Year $2.995,000
Mill/Park UG Conversion
District #39 (0305)
EL-04006 Welch Road Unde~..round Multi-Year $100,000
System Rebuild
EL-04007 Holly Oak and Christine Multi-Year $100,000
UG System Rebuild
EL-04012 Utility Site Security Multi-Year S80,000
Improvements
$’~50 000EL-04013 Foothills Communication Multi=Year _ ,
Improvement Plan
EL-04014 Automated Meter Reading Multi-Year $462,00(
System
$25,608
$200,370 $84,010
$51.229 $0
$2,987,232 58,995
$100,000 S0
$I00,000 $0
$80,000 $35~
$250,000
S462.000
Construction
S116,3613 Construction Ju104
$51,229 Construction Ju105
$2,978,237 Design Dec 05
$100,0130 Design lu105
$100,000 Design lu104
$79,647 Design Dec 04
$249,510 Design Dec 04
$462.000 Design Dec 05
Construction in progress.
Phase 1 of construction is
complete.
Layering standards are complete.
Formation of the District will
start in Nov 03.
RIP to be sent to purchasing Jan
04 for review.
Page 2 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: GAS FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of December 31,2003
GS-99011 Gas Station Number Three
(9911)
GS-O1018’All Weather Amstradero
(0118)
GS-01020 Gas Main Directional
GS-02013 Directional Boring
Machine (0213)
GS-03010 CNG Sequential Fuel
System (0310)
GS-.04010 Gas and Water Facility
Security Fencing
MULTI-YEAR PR~E~S:;~ !
,~S-00011 Compress Natural Gas
Station (0011)
;S-01019
(0119)
;S-03007 Directional Boring
.Equipment (0307)
~S-03008 Polyethylene Fusion
Equipment (0308)
Minor $70,000
Minor S275,000
Minor 547.500
Minor S126,000
Minor $75.000
Minor S199,000
$381.000
$47,500
525,000
$3,185
$97,792
$1,322
$46,394
$75.000
S199,000
$379,929
S251,198
$43,830
$5.123
$0
583.523
$0
$0
$0
$6,936
$0
$1,700
$13,906
$4.520
$3,185
S14,269
$1.322
$46,394
S75.000
$192,064
$379,929
$249.498
$29.924
$603
Complete
Complete
Complete
Construction
Design
Construction
Construction
Construction
Complete
iJun 04 Remaining balance will
purchase chassis for vaccum
excavation equipment to support
directional boring operations.
Dec 04 Planning permits approved,
preliminar’y plans completed.
Project !o bid in May 04.
Mar 04
Dec 04 Planning permits approved,
preliminar3’ plans completed.
}Project to bid in May 04.
Jun 04 GPS Base Station installed on
top of City Hall. Roving data
collection units ordered. Staff
training in Jun 04.
Jun 04 Blanket order established with
tlocai equipment supplier.
I
Page 3 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: MULTI FUNDS
DEPARTMENT NAME: UTILITIES/PUBLIC WORKS
As of December 31, 2003
EL-99005 Utilities Bill Print Design Multi-Year $845,53~S435,508
(9905)
EL-93057 Utilities Customer lnfo. Multi-Year $5,366,553 $1,452,990
System (9357)
$0
$85,885
$435,508 Construction Jun 05
$1,367,105 Construction Jun 07
Upgrades have been done to
DOC1 application, eBPP
functionality is now being
researched.
Major upgrade of software was
completed in Apr 02. The TCP
contract was upgraded to a 7x24
support contract. New server
ap~m’ades are in the plan for 04-
05. The CWA project is
completed. Further Banner
upgrades are being planned.
Also researching the SAP utility
system.
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: REFUSE FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of December 31,2003
~!’~i ;
RF.04011 Leachate Extraction
lSystem Repair and
RF.04012 Landfill Gas Collection and
Emission Control Sys
Repair and Replace
MULTI-YEAR PROJECTS i:
RF-45900 Environmental Services
Center (9701)
Minor $100,00C
Minor S300,00(3
Multi-Year $2.287,722
$100,00~
$300,000
SI00,00~
S300.00C
Pre-Design Oct 04
Pre-Design Oct 04
$1,875.622 $0 $1,875.622 Pre-Design Jun 10 Project delayed until completion
of study to discover all existing
Baylands Policies.
Page 4 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WATER FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of December 31, 2003
IS-O1009
IS-01013
Mayfield Reser,,oir Roof
?,epairs (0109)
Irrigation Meter
Installation Program (0113)
IS-01014 Land Acquistion for a
reservoir, a well and pump
station. (0114)
IS-02017 Water Bottlin~z Equip
IS-04016 New Vehicles
MULTi ~ Y~ PR~ECTS:
WS--87049 Water Reservoir Improv.
(8749)
WS-97004 IWater S>,stem Study (9704)
WS-01008 F~thiils PRV L~stallation
(0108)
WS-01010 Reservoir Booster
IImprovements (0110)
WS-O1011 Distribution System Water
Quality Enhancement
1(0111)
MULTI YEAR~PRO~ECTS i~
WS-01012
WS~20~
WS-02005
WS-02006
WS-02007
Ws-o2oo8
WS-O4004
Booster Station (0112)
Existing Well Rehab
(0204)
E1 Camino Park Reservoir
and Pump Station (0205)
El Camino Park Well
(0206)
Middlefield Road Well Site
(0207)
Eleanor Pardee Park Well
(0208)
Mayfield Pump Station
Minor
Minor
$290,00t2
$60.00C
$25.0013
$100,00~
$14.950
559.335
$1.999,055
$24,430
~ $100,000
$14,950
S59,335
$1,999,055
S24.430
$99.505$495
Complete
Pre-Design
Pre-Design
Pre-Desizn
Design
TBD
Jan 05
Jun 04
Jun 04
Having difficult), with customers
taking advantage of program
benefits.
Multi-Year
Multi-Year
Multi-Year
Not Available
5275.0013
5236.00!2
$1,360,0013
$457,000
$6.502
$40.598
$235,150
$1,284,327
$434.279
$~
5155
$151.86~
$116,234
$33.786
$6,502~
$40,443i
$83,281’
$1,168,09~
$400,492
Complete
Complete
Construction
Design
Design
Oct 04
Oct 04
Oct 04
[Design of the Foothills PRV
continues. Three additional PRV
installations, Lytton, Page Mill
and Arastradem have been
[Camllo Engineering submitted
65% design of booster station
improvements has been
submitted for review.
ICaro!lo Engineering submitted
65% design of reservoir water
, mixing systems for staff review.
Multi-Year
Multi-Year
Multi-Year
Multi-Year
Multi-Y’ear
Multi-Year
Multi-Year
$205.0013
$3,160,000
$1.700,000
$280,000
$930,000
S930,000
$545.000
$193.310
$3,159.400
$1,634.745
$213,659
$929.737
$929.452
$545,000
516.603
$254
$32.858
$2,210
$0
$0
SO
$176,70~
$3.159.14~
$1.601.887
$211.,~
$929.737
$929,452
$545,00~
Design
Pre-Design
!Design
Design
Pre-Design
Pre-Design
Pre-Design
Oct 04
Jun 05
Jan 05
Jun 05
Jun 05
Jan 05
]un 07
Carollo Engineering submitted
65% design of booster station
pump systems. Staff review has
started.
Carollo Engineering is preparing
CEQA/EIR documentation for
all Water Study Project Design.
Carollo Engineering is preparing
CEQA/EIR documentation for
all Water Study Project Design.
Carollo Engineering is preparing
CEQA/EI2R documentation for
all Water Study project Design.
Carollo Engineering is preparing
CEQA!EIR documentation for
all Water Study Project Design.
Camllo Engineering is preparing
CEQA/EIR documentation for
all Water Study Project Design.
Carolto Engineering is preparing
CEQA/EIR documentation for
all Water Study Project Design.
, Design will be part of Phase III.
Page 5 of 6
Attachment 2
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER COLLECTION FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
MINOR PR~
As of December 31, 2003
WC-01022 Wastewater Collection
System Master Plan (0122)
WC-04013 New Vehicle - Video
Track
WC-04015 New Vehicle - Hydro
Flusher/Vacuum Truck
MULTI-.YEAR ERiE
Wastewaler
Rehab/Augment (9173)
Minor $400,000
Minor $130.000
Minor $275.000
$131,697
S130.000
$275,000
$64,270
SO
$0
$51.000
$67.427 Design
S 130,000 Design
$275,000 Design
S436,647 Complete
Apr04
Jun 04
Jtm04
Hydraulic Model calibration is
complete. Final report is due in
Apr 04.
Vehicle is in design and
assembly. Expected deliver1,,
Vehicle is in design and
assembly. Expected delivery
FY 03-04 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER TREATMENT FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of December 31, 2003
MINOR PR~
WQ-98005 Effluent Line Modification
1(9805)
WQ-92150 500 KW Emergency
Generator (0215)
MULTI-YEAR PFI~EC’rS
WQ-95040 Interceptor Maintenance
Cleaning and Repair
WQ-97070 Wastewater Solids
Disposal Proiect (9707)
WQ-04010 Replacement of Existing
Reclaimed Water Pipes
WQ-04011 Facility Condifion
Assessment and Retrofit
WQ-04012 Landfill Gas Incineration
Minor S150,000
Minor S150,000
Multi-Year $1,750,000
Multi-Year $7,641,706
Muiti-Year $800,000
Multi-Year $150,00[
Multi-Year $500,00(~
$43,784
$41,181:
S68,713
S189,37~
$800,00C
S150,00C
$500,00C
$43,784
$41,181
$54,154i $14,559
$63,21£$126,159
S[$800,000
$150,00C $0
SC $500,00C
Complete
Complete
Construction Jun 04
Pre-Design Jun 07
Pre-Design Jun 07
Design Jun 05
Page 6 of 6
Attachment 3
ADMINISTRATIVE SERVICES
TE-86014 (18614)
TE-88022 (18822)
TE-96018 (19618)
TE-99014 (19914)
COMMUNITY SERVICES
AC-86017 (18617)
PG-94015 (19415)
PUBLIC WORKS
General Fund
PO-89003 (18903)
PE-86070 (18670)
PF-90018 (19018)
PE-9100t (19101)
PF-93009 (19309)
Storm Drainage Fund
SD-88070 (8870)
Wastewater Treatment
WQ-80021 (8021)
WQ-80022 (8022)
UTILITIES
Electric Fund
EL-89028 (8928)
EL-89030 (8930)
EL-89031 (8931)
EL-89038 (8938)
EL-89044 (8944)
EL-93054 (9354)
EL-97003 (9703)
EL-98001 (9801)
EL-98002 (9802)
EL-98003 (9803)
Gas Fund
GS-80017 (8017)
GS-80019 (8019)
GS-92030 (9230)
GS-04003
Wastewater Collection
WC-80020 (8020)
WC-04002
Water Fund
WS-80013 (8013)
WS-80014 (8014)
WS-80015 (8015)
WS-02014 (0214)
WS-04001
Financial Database Upgade
Computer Aides Mapping
GIS Application
New Computer Acquisitions
Art in Public Places
Park Facilities Improvements
Sidewalk Improvements
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Collection System Improvements
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Customer Design and Connection Services
Traffic Signals Upgade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Gas Main Replacements
Sewer System Extensions
Sewer System Rehabilitation and Augmentation
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water-Gas Wastewater Utilities GIS Data
Water Main Replacements
Page 1 of 1