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2025-07-30 Planning & Transportation Commission Agenda Packet
PLANNING AND TRANSPORTATION COMMISSION Regular Meeting Wednesday, July 30, 2025 Council Chambers & Hybrid 6:00 PM Commissioner Todd James Remote Call In Location: 311 Martin Meadow Pond Rd, Lancaster, NH 03584 Planning and Transportation Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and minutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499) Meeting ID: 916 4155 9499 Phone: 1(669)900-6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to Planning.Commission@paloalto.gov and will be provided to the Commission and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson's presentation will be allowed up to ten (10) minutes at the discretion of the Chair, provided that the non-speaking members agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for all combined speakers. The Chair may reduce the allowed time to speak for Study Sessions and Action Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to Planning.Commission@paloalto.gov at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Commission reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Commission majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Director's Report, Meeting Schedule, and Assignments ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others: Three (3) minutes per speaker. 2.PUBLIC HEARING / QUASI-JUDICIAL. 400 Mitchell Lane [25PLN-00006]: Request for a Public Hearing for a Conditional Use Permit to Allow for a Private Educational Use Within an Existing Building. CEQA Status: Exempt in accordance with CEQA Guidelines Section 15301 (Existing Facilities). Zone District: PF. For more information contact the project planner, Steven Switzer at Steven.Switzer@paloalto.gov APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 3.Approval of Planning & Transportation Commission Draft Summary & Verbatim Minutes of May 14, 2025, and May 28, 2025 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1.Written public comments may be submitted by email to Planning.Commission@paloalto.gov. 2.Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below to access a Zoom-based meeting. Please read the following instructions carefully. ◦You may download the Zoom client or connect to the meeting in- browser. If using your browser, make sure you are using a current, up-to-date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. ◦You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. ◦When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. ◦When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3.Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4.Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Commission. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1-669-900-6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329-2550 (voice) or by emailing ada@paloalto.gov. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. Item No. 1. Page 1 of 2 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: July 30, 2025 Report #: 2507-4990 TITLE Director's Report, Meeting Schedule, and Assignments RECOMMENDATION Staff recommends that the Planning and Transportation Commission (PTC) review and comment as appropriate. BACKGROUND This document includes the following items: Upcoming PTC Agenda Items PTC Meeting Schedule PTC Representative to City Council (Rotational Assignments) Commissioners are encouraged to contact Samuel Tavera (Samuel.Tavera@PaloAlto.gov) to notify staff of any planned absences one month in advance, if possible, to ensure the availability of a PTC quorum. PTC Representative to City Council is a rotational assignment where the designated commissioner represents the PTC’s affirmative and dissenting perspectives to Council for quasijudicial and legislative matters. Representatives are encouraged to review the City Council agendas (https://www.cityofpaloalto.org/City-Hall/City-Council/Council-Agendas-Minutes) for the months of their respective assignments to verify if attendance is needed or contact staff. Prior PTC meetings are available online at https://midpenmedia.org/category/government/city- of-palo-alto/boards-and-commissions/planning-and-transportation-commission. UPCOMING PTC ITEMS August 13, 2025 - Cancelled August 27, 2025 70 Encina Avenue - Tentative Map Item 1 Item 1 Staff Report Packet Pg. 5 Item No. 1. Page 2 of 2 Stream Protection Ordinance ATTACHMENTS Attachment A: 2025 PTC Schedule & Assignments AUTHOR/TITLE: Jennifer Armer, Assistant Director Item 1 Item 1 Staff Report Packet Pg. 6 Planning & Transportation Commission 2025 Meeting Schedule 2025 Schedule Meeting Dates Time Location Status Planned Absences 1/8/2025 6:00 PM Hybrid Canceled 1/15/2025 6:00 PM Hybrid Special 1/29/2025 6:00 PM Hybrid Regular 2/12/2025 6:00 PM Hybrid Regular 2/26/2025 6:00 PM Hybrid Regular Templeton 3/12/2025 6:00 PM Hybrid Regular 3/26/2025 6:00 PM Hybrid Regular 4/9/2025 6:00 PM Hybrid Regular 4/30/2025 6:00 PM Hybrid Regular 5/14/2025 6:00 PM Hybrid Regular 5/28/2025 6:00 PM Hybrid Regular 6/11/2025 6:00 PM Hybrid CANCELED 6/25/2025 6:00 PM Hybrid CANCELED 7/9/2025 6:00 PM Hybrid Regular 7/30/2025 6:00 PM Hybrid Regular Ji 8/13/2025 6:00 PM Hybrid Regular 8/27/2025 6:00 PM Hybrid Regular 9/10/2025 6:00 PM Hybrid Regular Hechtman 9/24/2025 6:00 PM Hybrid Regular 10/8/2025 6:00 PM Hybrid Regular 10/29/2025 6:00 PM Hybrid Regular 11/12/2025 6:00 PM Hybrid Regular 11/26/2025 6:00 PM Hybrid Canceled 12/10/2025 6:00 PM Hybrid Regular 12/31/2025 6:00 PM Hybrid Canceled 2025 Assignments - Council Representation (primary/backup) January February March April May June Bryna Chang Bart Hechtman Allen Akin Doria Summa Doria Summa Cari Templeton Bart Hechtman Forest Peterson Cari Templeton Kevin Ji Bryna Chang Todd James July August September October November December Council Summer Break Allen Akin Forest Peterson Kevin Ji Bryna Chang Todd James Allen Akin Forest Peterson Cari Templeton Bart Hechtman Kevin Ji Item 1 Attachment A - 2025 PTC Schedule & Assignments Packet Pg. 7 Item No. 2. Page 1 of 7 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: July 30, 2025 Report #: 2507-4933 TITLE PUBLIC HEARING / QUASI-JUDICIAL. 400 Mitchell Lane [25PLN-00006]: Request for a Public Hearing for a Conditional Use Permit to Allow for a Private Educational Use Within an Existing Building. CEQA Status: Exempt in accordance with CEQA Guidelines Section 15301 (Existing Facilities). Zone District: PF. For more information contact the project planner, Steven Switzer at Steven.Switzer@paloalto.gov RECOMMENDATION It is recommended the Planning and Transportation Commission (PTC) take the following action: 1. Provide a recommendation on the proposed project to the City Council based on findings (Attachment B) and subject to conditions of approval (Attachment C). EXECUTIVE SUMMARY This proposed project includes a request for a Conditional Use Permit (CUP) to allow for a Private Education use within an existing building at 400 Mitchell Lane. The Director of Planning tentatively approved the CUP on June 9, 2025, in accordance with, and subject to the provisions of, City of Palo Alto Municipal Code (PAMC) Chapter 18.76. Following the tentative approval, a request for hearing was filed pursuant to PAMC Section 18.77.060 on July 17, 2025, within the 14-day period following the tentative decision. The request for public hearing did not specify any concerns with the project other than the written request for a public hearing. However, a separate e-mail sent by the appellant the day prior expressed concerns that there were two separate applications on file for the same site, the subject application and a request for a hazardous tree removal. The requester stated that the two projects should be processed together and asserted that processing these separately is a violation of the California Environmental Quality Act (CEQA). As detailed in the City’s response to this e-mail, these two applications are unrelated and have independent utility. Therefore, staff disagrees that processing these two permits separately is a violation of CEQA. Item 2 Item 2 Staff Report Packet Pg. 8 Item No. 2. Page 2 of 7 BACKGROUND Project Information Owner:Stanford University Architect:CAS Architects Applicant:Stanford University, Stacey Yuen Property Information Address:400 Mitchell Lane Housing Inventory Site:No Located w/in a Plume:No Protected/Heritage Trees:Yes (no impact) Historic Resource(s):No Existing Improvement(s):7,528 square feet; one story; 16 feet tall; year built 1946 Existing Land Use(s):Vacant, previously American Red Cross and Urban Ministry of Palo Alto Adjacent Land Uses & Zoning: North: Public Facilities (PF); Existing use El Camino Park West: El Camino Real East: Public Facilities (PF); Existing use Caltrain Station South: Planned Community Zoning (PC-3266); Existing use MacArthur Park restaurant Aerial View of Property: Source: Google Satellite Maps Item 2 Item 2 Staff Report Packet Pg. 9 Item No. 2. Page 3 of 7 Land Use Designation & Applicable Plans Comp. Plan Designation:Public Park (P) Zoning Designation:Public Facilities (PF) Yes Yes Yes Baylands Master Plan/Guidelines (2008/2005) El Camino Real Guidelines (1976) Housing Development Project Downtown Urban Design Guidelines (1993) South El Camino Real Guidelines (2002) Utilizes Chapter 18.24 - Objective Standards Individual Review Guidelines (2005) Within 150 feet of Residential Use or District Context-Based Design Criteria applicable SOFA Phase 1 (2000)Within Airport Influence Area Annual Office Limit SOFA Phase 2 (2003)Housing Incentive Program Prior City Reviews & Action City Council:None PTC:None HRB:None ARB:None PROJECT DESCRIPTION The 10-acre site has an existing building, previously used by the American Red Cross and Urban Ministry of Palo Alto, that has been unoccupied for several years. Stanford proposes to establish a private educational use for the Stanford Doeer School of Sustainability. The site would offer working and training spaces and a field trip resource for students near transit. The facility is also intended to host a portion of the Geoscience Specimen Collection that includes geological and paleo samples to support a wide range of courses. The CUP proposes to utilize the existing building and construct interior tenant improvements to accommodate the use. The scope of work is summarized below based on the project plans submitted on April 14, 2025 (Attachment E). Physical improvements are limited to ADA improvements (e.g. for restrooms), replacement of existing HVAC, electrical and lighting improvements, and plumbing/fire safety improvements. Requested Entitlement, Findings, and Purview: The following discretionary application is requested: Conditional Use Permit: Conditional Use Permit – CUP: The process for evaluating this type of application is set forth in PAMC Section 18.76.010. CUP applications are Item 2 Item 2 Staff Report Packet Pg. 10 Item No. 2. Page 4 of 7 reviewed by the staff and recommendations are forwarded to the Planning & Development Services Director for action. Action by the Director is appealable to the City Council if filed within 14 days of the decision. CUP projects are evaluated against specific findings. All findings must be made in the affirmative to approve the project. Failure to make any one finding requires project redesign or denial. The findings to approve the CUP application are provided in Attachment B. The Director tentatively approved the CUP on June 9, 2025. A request for hearing was filed pursuant to PAMC Section 18.77.060 on July 17, 2025, within the 14-day period allowed for such requests following the tentative decision. In accordance with the standard review process, following the PTC’s recommendation on the project would be forwarded to the City Council for a final decision. ANALYSIS1 The project has been reviewed by all relevant City Departments to ensure conformance with applicable Zoning regulations and the City’s CUP findings. A recommendation on the project is required in accordance with the appeal process set forth in PAMC Section 18.76. Despite repeated requests to provide a reason for the appeal, the appellant has not responded to provide a specific reason. However, as discussed under the CEQA analysis section below, the appellant had separately expressed a concern that the project is a violation of CEQA. Neighborhood Setting and Character The project site is located on a 0.551-acre portion of land on the same parcel as El Camino Park. The property is owned by Stanford University, and the City has had a long-term lease on a portion of the parcel for the park since 1915. The property abuts the downtown Caltrain Station and the Palo Alto transit center with connections to the Dumbarton Express, SamTrans, VTA, and Marguerite Shuttles. The site is bordered by El Camino Real to the west, Alma Street/Caltrain train tracks to the east, Palo Alto Avenue to the north, and the University Avenue Caltrain bus transfer station to the south. The existing structure previously housed the American Red Cross and Urban Ministry of Palo Alto. Consistency with the Comprehensive Plan, Area Plans, and Guidelines2 The Comprehensive Plan land use designation for the project site is Public Park (P) as it is located on the same parcel as El Camino Park. This land use designation is defined as “Open lands whose primary purpose is public access for active recreation and whose character is essentially urban.” The existing building is situated on a 0.551-acre area of the larger parcel and is not part of the park dedication. The City subleases the portion of the larger parcel that is dedicated as parkland. The proposed use would not impact park services or conflict with public 1 The information provided in this section is based on analysis prepared by the report author prior to the public hearing. Planning and Transportation Commission in its review of the administrative record and based on public testimony may reach a different conclusion from that presented in this report and may choose to take an alternative action from the recommended action. 2 The Palo Alto Comprehensive Plan is available online: bit.ly/PACompPlan2030 Item 2 Item 2 Staff Report Packet Pg. 11 Item No. 2. Page 5 of 7 access to the site and is a conditionally permitted use of the site. Therefore, the proposed use is consistent with the Comprehensive Plan land use designation. Further, the project supports Comprehensive Plan Policy L-2.9 through the reuse of an existing building. The proposed use by the Standford Doeer School of Sustainability also aligns with Comprehensive Plan Policy C-1.5 by expanding access to nearby resources and fostering student engagement with its proximity to public transportation. Zoning Compliance5 Staff has reviewed the proposed project’s consistency with the Public Facilities (PF) and applicable zoning standards. In the PF district, private education uses are listed as a conditionally permitted use. The proposed project would not increase the existing floor area of the structure. No site plan changes are planned with the associated project beyond the replacement of a wooden accessibility ramp with a concrete replacement ramp. Staff has concluded that the proposed use and renovation, as conditioned, are in compliance with the City’s Zoning Code. Williamson Act The California Land Conservation Act of 1965, commonly known as the Williamson Act, is a State program that discourages agricultural lands from being converted to urban uses, preserves open space, and promotes efficient urban growth patterns. In 1973, The City of Palo Alto and Stanford University entered into a Williamson Act Contract that included the subject property. Compatible uses with the governing contract are listed as the uses permitted by the regulations in the PF zoning district. Because a private educational use is a conditionally permitted use within the PF zoning district and the project will utilize an existing building, the proposed use is consistent with the existing Contract. Multi-Modal Access & Parking Per Assembly Bill (AB) 20976 which “prohibits public agencies from enforcing minimum automobile parking requirements for developments located close to public transit,” no parking is required on sites located within 0.5 miles of a public transit station, such as the downtown Caltrain Station. There will be no reduction in parking spaces with the project. Currently, there are 17 parking stalls provided with 1 accessible parking stall. Consistency with Application Findings The CUP findings for approval are detailed in the June 9, 2025, tentative approval letter (Attachment C). However, staff notes that there is a minor change in text to CUP finding #2 to correct a minor factual error in reference to the age of the building and the age of the El Camino Park. This modification is reflected in Attachment B. The draft CUP findings for approval 5 The Palo Alto Zoning Code is available online: bit.ly/PAZoningCode 6 The text for Assembly Bill 2097 is available online: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB2097 Item 2 Item 2 Staff Report Packet Pg. 12 Item No. 2. Page 6 of 7 found in Attachment B may be modified by the PTC. Staff recommends that with the proposed modification, the PTC recommend approval of the CUP to Council. ENVIRONMENTAL REVIEW The subject project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. In accordance with Section 15301 (Existing Facilities), the project is exempt as the proposed activity will involve negligible or no expansion of the existing facilities. As detailed in the City’s response to the appellant on June 17, 2025 (Attachment F), although there are two separate applications on file, one for the subject CUP and one for the removal of two Bay laurel (Laurus nobilis) trees (as hazardous tree removals), processing these applications separately is not a violation of CEQA. The CUP includes interior improvements and the change in use. The hazardous tree removals are not required to accommodate the proposed use and therefore the two projects have independent utility. Moreover, even if the two tree removals (and required replacement planting) were included in the subject application, the project would continue to be exempt from CEQA in accordance with CEQA Guidelines Section 15301. Therefore, processing these projects separately does not change the conclusions of the environmental review under either application. PUBLIC NOTIFICATION, OUTREACH & COMMENTS The Palo Alto Municipal Code requires notice of this public hearing be published in a local paper and mailed to owners and occupants of property within 600 feet of the subject property at least ten days in advance. Notice of a public hearing for this project was published in the Daily Post on July 16, 2025, which is 15 days in advance of the meeting. Postcard mailing occurred on July 17, 2025, which is 14 days in advance of the meeting. Additionally, as part of the standard CUP review process, information about the application and about the proposed decision was mailed to owners and occupants of property within 600 feet of the subject property following the filing of the application and following the director’s decision. No comments were received from any members of the public prior to the issuance of the tentative decision. ALTERNATIVE ACTIONS In addition to the recommended action, the Planning and Transportation Commission may: 1. Recommend approval of the project with modified findings or conditions; 2. Continue the project to a date (un)certain with specific direction; or 3. Recommend project denial based on revised findings. ATTACHMENTS Item 2 Item 2 Staff Report Packet Pg. 13 Item No. 2. Page 7 of 7 Attachment A: Location Map Attachment B: Draft Findings for Approval Attachment C: Draft Conditions of Approval Attachment D: June 9, 2025, Tentative Approval Letter Attachment E: Request for Hearing Letter Attachment F: Email Correspondence Regarding CEQA Compliance Attachment G: Project Plans AUTHOR/TITLE: Steven Switzer, Historic Preservation Planner Item 2 Item 2 Staff Report Packet Pg. 14 University Avenue _Train Station American_Red Cross Fire_Station # 1 Rescue_Air GARAGE Tower_Well Quarry_Substation Building BRH Building AA ELECTIONEER COURT Building BB Building CC Building DD Building D THE GARDEN WALK The PlazaBloomingdales V SAND HILL WALK LION Building F LADY ELLEN PL Building K Macy's uilding N Building W P F Chang's Parking Structure Sand Hill Station Building C 13-190Neuroscience_Health Center Building L AZMOOR PLACE Fleming's Prime_Steakhouse_& Wine Bar 87.4'54.1' 161.5' 193.0' 112.5' 193.0' 112.5' 28.325.0' 28.3' 441' 105.0' 50.0' 225.0' 93.0' 12.5' 37.5' 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12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 112.5' 112.9' 12.5' 112.5' .8' 99.9' 225.8' 125.0' 55.0' 125.0' 12.5'38.0' 125 37.5' 112.5' 37.5' 112.5' 37.5' 112.5' 37.5' 112.5' 93.0' 50.0'93.0' 50.0' 93.0' 62.5'93.0' 62.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 100.0' 112.5' 25.0' 112.5'125.0' 225.0' 93.0' 62.5'93.0' 62.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 37.5' 112.5' 37.5' 112.5' 93.0' 162.5' 93.0' 162.5' 12.5'2 112.5' 75.0' 100.0' 50.0' 43.0' 100.0' 43.0' 100.0' 45.0' 112.5' 30.0' 35.0' 112.5' 35.0' 112.5' 75.0' 37.5'75.0' 37.5' 75.0' 37.5' 75.0' 37.5' 75.0' 37.5'75.0' 37.5' 162.5' 220.0'26.0' 101.0' 31.5' 68.2' 5.5'32.8' 33.8' 32.8' 5.5' 68.2' 27.5' 68.2' .8'32.8' 25.0' 32.8' .8' 68.2' 29.5' 68.2' 3.7'32.8' 33.8' 32.8' 3.7' 68.2' 27.5' 68.3' 2.7'32.7'32.7' 2.7' 68.3' 31.5' 94.5' 10.2'22.3' 31.5' 101.0' 26.0' 32.8' 5.5' 68.2' 27.5' 68.2' 5.5' 32.8'33.8' 32.8'.8' 68.3' 29.5' 68.3' .8' 32.8'25.0' 32.7' 3.7' 68.2' 72.0' 29.7'72.0' 29.7' 72.0' 31.9' 72.0' 31.9' 37.5' 112.5' 37.5' 112.5' 50.0' 112.5' 50.0' 112.5' 75.0' 112.5' 75.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 75.0' 112.5' 75.0' 112.5' 65.0' 112.5' 15.0'18.5'50.0' 131.0' 50.0' 112.5' 50.0' 112.5' 50.0' 94.0' 50.0' 94.0' 190.0' 50.0' 190.0' 50.0' 100.0' 116.0' 50.0'50.0' 190.0' 190.0' 100.0 50.0' 34 75.0' 40.0'75.0' 40.0' 75.0' 66.0'75.0' 66.0' 50.0' 106.0' 50.0' 106.0' 75.0' 106.0' 75.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0'50.0' 68.6' 50.0' 68.6 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 45.0' 106.0' 45.0' 106.0' 30.0' 106.0' 30.0' 106.0' 25.0' 106.0' 25.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 112.5' 50.0' 112.5'50.0' 112.5' 50.0' 112.5'50.0' 112.5' 50.0' 112.5'50.0' 112.5' 50.0' 112.5' 50.0' 100.0' 50.0' 100.0' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 125.0' 50.0' 125.0' 50.0' 125.0' 50.0' 125.0' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5'50.0' 32.5'5.0' 80.0' 45.0' 112.5'5.0' 80.0' 5.0' 80.0' 36.9' 130.0' 75.6' 64.0' 37.5'64.0' 37.5' 50.0' 75.0' 50.0' 75.0'36.0' 112.5' 50.0' 75.0' 14.0'37.5' 112.5' 50.0' 112.5' 150.0' 100.0' 50.0' 12.5' 100.0' 112.5' 50.0' 106.0' 50.0' 106.0' 68 68.0' 47.6' 64.0' 32.3'64.0' 32. 32.3'64.0'40.0' 116.0' 40.0' 116.0' 72.0' 30.3'72.0' 30.3' 72.0' 32.5' 72.0' 32.5' 72.0' 32.5' 72.0' 32.5' 72.0' 32.5'72.0' 32.5' 72.0' 32.5'72.0' 32.5' 31.5' 68.2' 2.7' 32.8'22.3' 10.2' 94.5'27.5' 68.2' 3.7'32.7'33.8' 32.8'2.7' 68.2' 55.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 190.0' 50.0' 40.0' 116.0' 40.0' 116.0' 40.0' 116.0' 40.0' 116.0' 40.0' 116.0' 40.0' 116.0' 54 542.81' 542.81' 542.81' 542.81' 542.81' 542.81' 542.81' 542.81' 77.3' 97.6' 39.0' 593.6' 519.0' 588.3' 51.3' 79.0' 30.0' 69.9' 31.6' 70.0' 31.6' 54.3'30.0' 27.7' 74.5'39.2' 486.4' 32.9' 122.4' 5.3' 977.6' 144.5' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 514.7' 149.8' 55.0'14.4'10.2'41.8' 19.3' 15.5'13.2'17.3' 133.6' 436.5' 42.4'49.6' 338.1' 64.5' 73.8' 14.4'.0'.2'6.8'.8'.9'.0'1.3'.8'.9'.8'.7'.8'1.1'12.1'9.8'17.2'23.9' 177.8' 66.1' 24.2' 566.5' 45.7' 7.0' 329.0' 135.0' 336.8' 143.1' 60.0' 602.1' 229.8'43.9' 124.5' 68.1'195.1'77.2' 204.2' 52.0' 65.5' 129.5' 39.0' 97.6' 288.7' 335.5' 235.2' 254.7' 85.8' 45.0' 114.5' 45.0' 114.5' 25.0' 6.0'25.0' 99.4' 50.0' 95.4' 60.0' 171.5' 60.0' 171.5' 171.5' 44.8' 171.5' 44.7' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 288.7' 335.5' 235.2' 254.7' 85.8' 89.8' 111.5' 89.7' 111.5' 50.0' 112.5' 50.0' 112.5' 100.0' 112.5' 100.0' 112.5' 75.0' 112.5' 75.0' 112.5'275.0' 77.1' 147.0' 35.4' 128.0' 112.5' 35.4' 147.0' 35.4' 147.0' 75.0' 37.5'75.0' 37.5' 75.0' 75.0'75.0' 75.0' 150.0' 112.5'150.0' 112.5' 785.2' 56.2' 202.6' 10.9'10.0' 10.0'11.9' 84.5' 336.8' 143.1' 329.0' 135.0' 84.5' 21.4'10.8'10.6' 124.9' 112.0' 25.2' 31.7' 17.7' 9.6' 9.2' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5'150.0' 112.5' 89.7' 60.0'89.7' 60.0' 125.0' 54.0' 125.0' 54.0' 125.0' 54.0' 125.0' 54.0' 66.5' 54.0' 66.5' 54.0' 150.2' 54.0' 150.0' 54.0' 37.5' 75.0' 37.5' 75.0'37.5' 75.0' 37.5' 75.0' 75.0' 37.5' 75.0' 37.5' 75.0' 37.5'75.0' 37.5' 37.5' 75.0' 37.5' 75.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 69.5' 108.0' 6.0' 139.5' 48.7' 164.5' 42.7' 25.0' 48.7' 164.5' 48.7' 164.5' 48.7' 164.5' 48.7' 164.5' 112.5' 50.0' 112.5' 50.0' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 50.0' 112.5' 65.0' 100.0' 65.0' 100.0' 85.0' 150.0' 85.0' 150.0'50.0' 150.0' 50.0' 150.0'100.0' 150.0' 100.0' 150.0' 198.6' 100.0' 50.0' 150.0' 50.0' 150.0' 98.6' 150.0' 120.0' 128.7' 48.7' 112.5' .3' 52.0'49.2' 164.5' 45.0' 112.5' 54.0'44.3' 54.0' .3' 112.5' 50.0' 52.5' 2.0' 60.0'48.0' 112.5' 37.5' 75.0' 39.5' 60.0' 2.0'15.0' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 98.6' 150.0' 120.0' 128.7' 55.0' 114.5' 50.4' 114.6' 350.0' 250.0' 250.0' 100.0' 250.0' 100.0' 65.0' 50.0'65.0' 50.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 50.0' 106.0' 112.5' 50.0' 112.5' 100.0'112.5' 75.0' 112.5' 125.0' 31.1' 129.5' 30.0' 77.6' 77.6' 18.0'18.0 112112112112112112112 50050.0' 169.5' 12.5' 164.1' 109.3' 519.0' 74.0' 74.0' 54.0' 54.0' 37.5' 37.5' 36.7' 36.7' 64.0' 64.0' QUARRY ROAD QUARRY ROAD EL CAMINO REAL PALO ALTO AVENUE EL CAMINO REAL EL CAMINO REAL EL CAMINO REAL PALO ALTO AVENUE HAWTHORNE AVENUE EMERSON STREET RAMONA STREET EMERSON STREET HAWTHORNE AVENUE HIGH STREET EVERETT AVENUE EVERETT AVENUE HIGH STREET ALMA STREET ALMA STREET ALMA STREET LYTTON AVENUE EL CAMINO REAL QUARRY ROAD ALMA STREET EMERSON STREET HIGH STREET BRYANT STREET RAMONA STR U N I V E R S I T Y C I R C L E MITCHELL LANE LANE 15 EAST SAND HILL ROAD SHOPPING CENTER WAY PEAR LANE SWEET OLIVE WAY EL CAMINO REAL S H O P P I N G C E N T E R W A Y PISTACHE PLACE PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD PENINSULA CORRIDOR JOINT POWERS BOARD PALO ROAD EL CAMINO REAL EL CAMINO REA RM-30 RM-3 PC-342 PC-5158 RMD (NP) CD-N (P) CD-C PC-3 CD-C PC-4262 PC-3102 HD P RM-20 CD-N (P) PC-4374 RM-30 PC-4243 PC- RMD ( PC-3266 CC RM-30 This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend City Jurisdictional Limits (PL), boundary Historic Site Curb Edge abc Known Structures abc Lot Dimensions Water Feature Railroad Downtown Area abc Williamson Act abc Zone District Labels Zone Districts 0'312' Attachment A 400 Mitchell Lane 25PLN-00006 CITYOF PALOALTOINCORPORATED CALI FORNIA P a l o A l t oT h e C i t y o f APRIL 1 6 1894 The City of Palo Alto assumes no responsibility for any errors ©1989 to 2016 City of Palo Alto sswitze, 2025-07-16 17:00:24 (\\cc-maps\Encompass\Admin\Personal\Planning.mdb) Prime: 10.3 Acres Item 2 Attachment A - Location Map Packet Pg. 15 ATTACHMENT B CUP FINDINGS FOR APPROVAL 400 Mitchell Lane 25PLN-00006 In order for the Planning and Transportation Commission to make a recommendation of approval to City Council, the project must comply with the following Findings as required in Chapter 18.76.010 (c) of the Palo Alto Municipal Code. Finding #1: The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience. The project is consistent with Finding #1 because: Stanford University will utilize the existing building for field education services with working and training spaces and host a portion of the Geoscience Specimen Collection. The building will provide the space needed for geological and paleo specimen management, staging, and preparation. The site’s close proximity to a high-quality public transit facility, Caltrain, and other public transportation methods will facilitate student participation, provide resources, and promote sustainable scientific practices. The project does not propose any expansion of the existing building and the scope of work is limited to interior and utility improvements. The project, as conditioned, complies with applicable building and fire requirements for any proposed tenant improvements and for use and occupancy. For these reasons the proposed Private Educational use will not be conducted in a manner that will be injurious to property or improvements in the vicinity or that could be detrimental to the public health, safety, and general welfare, or convenience. Finding #2: The proposed use will be located and conducted in a manner in accord with the Palo Alto Comprehensive Plan and the purposes of the Zoning Ordinance. The project is consistent with Finding #2 because: The subject property has a land use designation of Public Park as it is located on the same parcel as El Camino Park. This land use designation is defined as “Open lands whose primary purpose is public access for active recreation and whose character is essentially urban.” The existing building is situated on a .551 subleased area of the larger parcel and is not part of the park dedication. The proposed use of the existing building is compatible with the land use designation as it would not prevent or impede current El Camino Park services. The subject building was previously used by the American Red Cross and Urban Ministry of Palo Alto and has since been vacant. The site is zoned Public Facilities (PF). This zoning allows Private Educational uses as a conditionally permitted use. In 1973, The City of Palo Alto and Stanford University entered into a Williamson Act Contract that included the subject property. Uses Item 2 Attachment B - Draft Findings for Approval Packet Pg. 16 8 5 9 7 permitted by the regulations in the PF zoning district are listed as a compatible use with the governing Williamson Act Contract. Therefore, approval of the project for use of an existing building on the property that is consistent with the PF Zone District’s permitted uses would not result in any conflicts with the existing Willamson Act Contract. The CUP allows the City to review the proposed use at this location to assure that it maintains operations that are compatible with the zoning district and other existing neighborhood uses. As conditioned, the proposed use will be located and conducted in a manner in accord with the Palo Alto Comprehensive Plan and the purposes of the Zoning Ordinance. Item 2 Attachment B - Draft Findings for Approval Packet Pg. 17 ATTACHMENT C CONDITIONS OF APPROVAL 400 Mitchell Lane 25PLN-00006 Planning 1. CONFORMANCE WITH PLANS. Construction and development shall conform to the approved plans entitled, " C3_400 Mitchell Lane_Plan,” uploaded to the Palo Alto Online Permitting Services Citizen Portal on April 14, 2025, as modified by these conditions of approval. 2. USE AND OCCUPANCY PERMIT. A valid Use and Occupancy permit issued by the Building Department is required for the Stanford University Doerr School. 3. BUILIDNG PERMIT. A copy of this approval letter shall be printed on any drawings submitted for building permit related to this use. 4. HOURS OF OPERATION. The use is allowed to operate from 6:00 a.m. to 10:00 p.m. per Zoning Code Sections 18.42.040, 18.42.090. All clean up or set up activities shall be conducted within these approved business hours. 5. EVENTS. The Private Educational Use is limited to twelve (12) special events in a calendar year. Any special event more than the allotted twelve (12) requires approval of a Temporary Use Permit, which must be filed with the City no less than 45 days from the date of the event. The Temporary Use Permit may include conditions to address traffic, circulation, parking, noise, litter, event timing, duration or other conditions deemed appropriate to mitigate potential nuisances to area residents, nearby businesses and institutions, and traffic. 6. CAPACITY. The Private Educational Use shall not exceed the maximum occupant load as provided by the building’s occupancy classification in the California Building Standards Code (Cal. Code Regs. Title 24). 7. GROSS FLOOR AREA, LOT COVERAGE AND PARKING. This approval does not include any changes/increase in gross floor area, lot coverage, or parking on the property. The tenant shall manage the use such that the parking demand of the use does not exceed the parking spaces allocated to the property through the Parking Assessment District and consistent with the project description. 8. SIGNAGE. This approval does not include new signage or adjustments to existing signage. 9. EXTERIOR ALTERATIONS. Any exterior alterations would require a separate Architectural Review application. 10. PROPERTY MAINTENANCE. The operator shall keep the subject property free of litter Item 2 Attachment C - Draft Conditions of Approval Packet Pg. 18 associated with the business operation. 11. INTENSIFICATION. Any intensification of use shall require an amendment to the Conditional Use Permit and any other entitlements as specified in the Palo Alto Municipal Code. 12. NUISANCES AND NOISE. The business shall be operated in a manner to protect any nearby residential properties from excessive noise, odors, lighting, or other nuisances from any sources during the business hours. Noise levels emanating from the restaurant use shall not exceed the maximum level established in the PAMC Chapter 9.10. 13. EXPIRATION. The project approval shall be valid for a period of one year from the original date of approval. In the event a building permit(s) is not secured for the project, or the use does not commence within the time limit specified above, the approval shall expire and be of no further force or effect. 14. REVOCATION OR MODIFICATION OF APPROVALS. The director may issue a notice of noncompliance for any failure to comply with any condition of this permit approval, or when a use conducted pursuant to a Conditional Use Permit is being conducted in a manner detrimental to the public health, safety, and welfare. 15. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. Building Department 16. As part of the Use and Occupancy permit submittal and/or as part of building permit submittal for a tenant improvement, include the furniture layout with exiting path, occupants, exit sign/path clearly shown. 17. Submit tenant improvement plans as part of building permit submittal. Refer to the following submittal checklist for additional information and submittal requirements. https://www.cityofpaloalto.org/files/assets/public/v/6/development-services/building- division/checklists/simplified/c8-tenant-improvement-submittal-checklist_1.16.2025.pdf Utilities Department The following comments are required to be addressed prior to any future related permit application such as a Building Permit, Excavation and Grading Permit, Certificate of Compliance, Street Work Permit, Encroachment Permit, etc.: Item 2 Attachment C - Draft Conditions of Approval Packet Pg. 19 PRIOR TO ISSUANCE OF DEMOLITION PERMIT (if required) 18. The applicant shall submit a request to disconnect utility services and remove meters. The utilities demo is to be processed within 10 working days after receipt of the request. The demolition permit will be issued by the building inspection division after all utility services and/or meters have been disconnected and removed. FOR BUILDING PERMIT (WGW Utility Engineering) 19. The applicant shall submit a completed water-gas-wastewater service connection application - load sheet for the City of Palo Alto Utilities. The applicant must provide all the information requested for utility service demands (water in fixture units/g.p.m., gas in b.t.u.h, and sewer in fixture units/g.p.d.). The applicant shall provide the existing (prior) loads, the new loads, and the combined/total loads (the new loads plus any existing loads to remain). 20. The applicant shall submit improvement plans for utility construction. The plans must show the size and location of all underground utilities within the development and the public right of way including meters, backflow preventers, fire service requirements, sewer mains, sewer cleanouts, sewer lift stations, and any other required utilities. Plans for new wastewater laterals and mains need to include new wastewater pipe profiles showing existing potentially conflicting utilities especially storm drain pipes, electric and communication duct banks. Existing duct banks need to be daylighted by potholing to the bottom of the duct bank to verify cross section prior to plan approval and starting lateral installation. Plans for new storm drain mains and laterals need to include profiles showing existing potential conflicts with sewer, water, and gas. 21. The applicant must show on the site plan the existence of any auxiliary water supply, (i.e. water well, gray water, recycled water, rain catchment, water storage tank, etc). 22. The applicant shall be responsible for installing and upgrading the existing utility mains and/or services, laterals as necessary to handle anticipated peak loads. This responsibility includes all costs associated with the design and construction for the installation/upgrade of the utility mains and/or services/laterals. 23. An approved reduced pressure principle assembly (RPPA backflow preventer device) is required for all existing and new water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPPA shall be installed on the owner's property and directly behind the water meter within 5 feet of the property line. RPPA’s for domestic service shall be lead free. Show the location of the RPPA on the plans. 24. An approved reduced pressure detector assembly (RPDA backflow preventer device, STD. WD-12A or STD. WD-12B) is required for all existing and new fire water connections from Palo Alto Utilities to comply with requirements of California Item 2 Attachment C - Draft Conditions of Approval Packet Pg. 20 administrative code, title 17, sections 7583 through 7605 inclusive. The RPDA shall be installed on the owner's property and directly behind the City owned meter, within 5’ (feet) of the property line or City Right of Way. 25. All backflow preventer devices shall be approved by the WGW engineering division. Inspection by the city inspector is required for the supply pipe between the meter and the assembly. 26. The applicant shall pay the capacity fees and connection fees associated with new utility service/s or added demand on existing services. The approved relocation of services, meters, hydrants, or other facilities will be performed at the cost of the person/entity requesting the relocation. 27. If a new water service line installation for fire system usage is required. Show the location of the new water service on the plans. The applicant shall provide to the engineering department a copy of the plans for fire system including all fire department's requirements. 28. Each unit or building shall have its own water meter and gas meter shown on the plans. Each parcel shall have its own water and gas service and sewer lateral connection shown on the plans. 29. A sewer lateral per lot is required. Show the location of the new sewer lateral on the plans. A profile of the sewer lateral is required showing any possible conflicts with storm, electric/communications ductbanks or other utilities. 30. All existing water, and gas. and wastewater services/laterals that will not be reused shall be abandoned at the main per the latest WGW utilities standards. 31. Utility vaults, transformers, utility cabinets, concrete bases, or other structures cannot be placed over existing water, gas, or wastewater mains/services. Maintain 1’ horizontal clear separation from the vault/cabinet/concrete base to existing utilities as found in the field. If there is a conflict with existing utilities, Cabinets/vaults/bases shall be relocated from the plan location as needed to meet field conditions. Trees may not be planted within 10 feet of existing water, gas, and wastewater mains/laterals/water services/or meters. New water or wastewater services/laterals/meters may not be installed within 10’ of existing trees. Maintain 10’ between new trees and new water and wastewater services/laterals/meters. 32. The applicant shall provide to the WGW Utility Engineering department a copy of the plans for fire system including all fire department's requirements prior to the actual service installation. Item 2 Attachment C - Draft Conditions of Approval Packet Pg. 21 33. All utility installations shall be in accordance with the City of Palo Alto utility standards for water, gas, & wastewater. Zero Waste 34. Provide all three types of containers (recycle, compost, and landfill) as required by PAMC 5.20.108 and SB 1383 in the structure, including in the training room. If the scope of work involves installing internal and/or external refuse bins, then the following requirements apply. Refer to Palo Alto Municipal Code 5.20.108 - Requirements for owners or managers of multifamily properties and commercial premises. Any location where refuse bins will be installed shall have three bins - recycle (blue container), compost (green container), and garbage (black container). Show on the plans where the bins will be placed. The three types of refuse bins must be placed right next to each other. Provide cut sheets for the types of refuse bins (recycle, compost, and landfill) that will be used, any related millwork and colored signage. Locations where refuse bins may be located include common area such as entrances, lobbies, conference rooms, back of the house kitchen, cafés, breakrooms, and dining areas (if applicable). The only exceptions are restrooms, copy areas, and mother’s room. a. Restrooms must have a green compost container for paper towels and an optional black landfill container if applicable. For wall mounted bins, signage must be placed on the bin. b. Copy areas and mail areas must have either a recycle bin only or all three refuse receptacles (green compost, blue recycle, and black landfill container). c. Mother’s room must minimally have a green compost container and black landfill container. d. Laboratory sinks need at least a compost container. A recycling container and a landfill container may also be required depending on waste generated in the lab. 35. If refuse bins will be placed inside a cabinet, then provide cut-sheets for the millwork. The front of the cabinet doors shall have a minimum of four inches in height worth of color-coding, extending the full width of the cabinet door. If there are openings on top of the millwork then the holes need be colored. Signage must also be provided on the containers and on front of the cabinet doors. 36. Signage must be color coded with photos or illustrations of commonly discarded items that are acceptable to place into the bin and words or text of items which are not acceptable to be placed into the bin. Please refer to PAMC 5.20.108 and the Internal Container Guide. Examples of appropriate signage can be found in the Managing Zero Waste at Your Business Guide. Electronic copies of these signage can be found on the Zero Waste Palo Alto’s website, https://www.cityofpaloalto.org/Departments/Public- Works/Zero-Waste/What-Goes-Where/Toolkit#section-2 and hard copies can be requested from the waste hauler, GreenWaste of Palo Alto, (650) 493-4894. Fire Department Item 2 Attachment C - Draft Conditions of Approval Packet Pg. 22 37. Early detection fire alarm system shall be required for the proposed use. This shall be incorporated as part of the Use and Occupancy permit submittal and/or as part of building permit submittal for a tenant improvement. Item 2 Attachment C - Draft Conditions of Approval Packet Pg. 23 Attachments: Findings and Conditions of Approval June 9, 2025 The Board of Trustees of the Leland Stanford Junior University 415 Broadway St, 3rd Floor MC 8873 Redwood City, CA 94063 Subject: 400 Mitchell Lane (25PLN-00006) Conditional Use Permit for Private Educational Use The application referenced above has been conditionally approved by the Director of Planning and Development Services. The approval was granted pursuant to Palo Alto Municipal Code (PAMC) Section 18.77. This determination is based on the review of all information contained within the project file, all public comments received, and the review of the proposal in comparison to applicable zoning and municipal code requirements. PROJECT DESCRIPTION: Request for a Conditional Use Permit to allow for a Private Educational use within an existing building at 400 Mitchell Lane. Environmental Assessment: Exempt from the Provisions of the California Environmental Quality Act (CEQA) in Accordance with CEQA Guidelines Section 15301 (Existing Facilities). Zone District: PF. This Conditional Use Permit is granted in accordance with and subject to the provisions of Chapter 18.76 of the City of Palo Alto Municipal Code. This Director’s decision shall become final fourteen (14) calendar days from the postmark date of this mailing (or on the next business day if it falls on a weekend or holiday) unless a request for hearing is filed pursuant to PAMC Section 18.77.060. The request for hearing shall be in writing and submitted to the Planning Division, prior to the end of the business day of the fourteenth day. If a hearing is not requested the Director’s decision will become final. A Conditional Use Permit that has not been used for any period of one (1) year or more shall become null and void (PAMC 18.77.100). The time period to start the proposed use may be extended once for an additional year by the Director of Planning. Should you have any questions regarding the Director’s decision, please do not hesitate to contact the project planner, Steven Switzer, by email, steven.switzer@PaloAlto.gov or call, (650) 329-2321. Sincerely, Steven Switzer Project Planner Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 24 City of Palo Alto Page 2 of 7 25PLN-00006 CONDITIONAL USE PERMIT FINDINGS Conditional Use Permit approval is based on the findings indicated under PAMC Section 18.76.010 and is subject to the Conditions of Approval listed below: 1. The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience. Stanford University will utilize the existing building for field education services with working and training spaces and host a portion of the Geoscience Specimen Collection. The building will provide the space needed for geological and paleo specimen management, staging, and preparation. The site’s close proximity to a high-quality public transit facility, Caltrain, and other public transportation methods will facilitate student participation, provide resources, and promote sustainable scientific practices. The project does not propose any expansion of the existing building and the scope of work is limited to interior and utility improvements. The project, as conditioned, complies with applicable building and fire requirements for any proposed tenant improvements and for use and occupancy. For these reasons the proposed Private Educational use will not be conducted in a manner that will be injurious to property or improvements in the vicinity or that could be detrimental to the public health, safety, and general welfare, or convenience. 2. The proposed use will be located and conducted in a manner in accord with the Palo Alto Comprehensive Plan and the purposes of the Zoning Ordinance. The subject property has a land use designation of Public Park as it is located on the same parcel as El Camino Park. This land use designation is defined as “Open lands whose primary purpose is public access for active recreation and whose character is essentially urban.” The existing building existed prior to development of the park on this same parcel and the proposed use is compatible with this land use designation. The site is zoned Public Facilities (PF). This zoning allows Private Educational uses as a conditionally permitted use. In 1973, The City of Palo Alto and Stanford University entered into a Williamson Act Contract that included the subject property. Uses permitted by the regulations in the PF zoning district are listed as a compatible use with the governing Williamson Act Contract. Therefore, approval of the project for use of an existing building on the property that is consistent with the PF Zone District’s permitted uses would not result in any conflicts with the existing Willamson Act Contract. The CUP allows the City to review the proposed use at this location to assure that it maintains operations that are compatible with the zoning district and other existing neighborhood uses. As conditioned, the proposed use will be located and conducted in a manner in accord with the Palo Alto Comprehensive Plan and the purposes of the Zoning Ordinance. Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 25 City of Palo Alto Page 3 of 7 25PLN-00006 CONDITIONS OF APPROVAL Planning 1. CONFORMANCE WITH PLANS. Construction and development shall conform to the approved plans entitled, " C3_400 Mitchell Lane_Plan,” uploaded to the Palo Alto Online Permitting Services Citizen Portal on April 14, 2025, as modified by these conditions of approval. 2. USE AND OCCUPANCY PERMIT. A valid Use and Occupancy permit issued by the Building Department is required for the Stanford University Doerr School. 3. BUILIDNG PERMIT. A copy of this approval letter shall be printed on any drawings submitted for building permit related to this use. 4. HOURS OF OPERATION. The use is allowed to operate from 6:00 a.m. to 10:00 p.m. per Zoning Code Sections 18.42.040, 18.42.090. All clean up or set up activities shall be conducted within these approved business hours. 5. EVENTS. The Private Educational Use is limited to twelve (12) special events in a calendar year. Any special event more than the allotted twelve (12) requires approval of a Temporary Use Permit, which must be filed with the City no less than 45 days from the date of the event. The Temporary Use Permit may include conditions to address traffic, circulation, parking, noise, litter, event timing, duration or other conditions deemed appropriate to mitigate potential nuisances to area residents, nearby businesses and institutions, and traffic. 6. CAPACITY. The Private Educational Use shall not exceed the maximum occupant load as provided by the building’s occupancy classification in the California Building Standards Code (Cal. Code Regs. Title 24). 7. GROSS FLOOR AREA, LOT COVERAGE AND PARKING. This approval does not include any changes/increase in gross floor area, lot coverage, or parking on the property. The tenant shall manage the use such that the parking demand of the use does not exceed the parking spaces allocated to the property through the Parking Assessment District and consistent with the project description. 8. SIGNAGE. This approval does not include new signage or adjustments to existing signage. 9. EXTERIOR ALTERATIONS. Any exterior alterations would require a separate Architectural Review application. 10. PROPERTY MAINTENANCE. The operator shall keep the subject property free of litter associated with the business operation. 11. INTENSIFICATION. Any intensification of use shall require an amendment to the Conditional Use Permit and any other entitlements as specified in the Palo Alto Municipal Code. Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 26 City of Palo Alto Page 4 of 7 25PLN-00006 12. NUISANCES AND NOISE. The business shall be operated in a manner to protect any nearby residential properties from excessive noise, odors, lighting, or other nuisances from any sources during the business hours. Noise levels emanating from the restaurant use shall not exceed the maximum level established in the PAMC Chapter 9.10. 13. EXPIRATION. The project approval shall be valid for a period of one year from the original date of approval. In the event a building permit(s) is not secured for the project, or the use does not commence within the time limit specified above, the approval shall expire and be of no further force or effect. 14. REVOCATION OR MODIFICATION OF APPROVALS. The director may issue a notice of noncompliance for any failure to comply with any condition of this permit approval, or when a use conducted pursuant to a Conditional Use Permit is being conducted in a manner detrimental to the public health, safety, and welfare. 15. INDEMNITY. To the extent permitted by law, the Applicant shall indemnify and hold harmless the City, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside or void, any permit or approval authorized hereby for the Project, including (without limitation) reimbursing the City for its actual attorneys’ fees and costs incurred in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its own choice. Building Department 16. As part of the Use and Occupancy permit submittal and/or as part of building permit submittal for a tenant improvement, include the furniture layout with exiting path, occupants, exit sign/path clearly shown. 17. Submit tenant improvement plans as part of building permit submittal. Refer to the following submittal checklist for additional information and submittal requirements. https://www.cityofpaloalto.org/files/assets/public/v/6/development-services/building- division/checklists/simplified/c8-tenant-improvement-submittal-checklist_1.16.2025.pdf Utilities Department The following comments are required to be addressed prior to any future related permit application such as a Building Permit, Excavation and Grading Permit, Certificate of Compliance, Street Work Permit, Encroachment Permit, etc.: PRIOR TO ISSUANCE OF DEMOLITION PERMIT (if required) 18. The applicant shall submit a request to disconnect utility services and remove meters. The utilities demo is to be processed within 10 working days after receipt of the request. The Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 27 City of Palo Alto Page 5 of 7 25PLN-00006 demolition permit will be issued by the building inspection division after all utility services and/or meters have been disconnected and removed. FOR BUILDING PERMIT (WGW Utility Engineering) 19. The applicant shall submit a completed water-gas-wastewater service connection application - load sheet for the City of Palo Alto Utilities. The applicant must provide all the information requested for utility service demands (water in fixture units/g.p.m., gas in b.t.u.h, and sewer in fixture units/g.p.d.). The applicant shall provide the existing (prior) loads, the new loads, and the combined/total loads (the new loads plus any existing loads to remain). 20. The applicant shall submit improvement plans for utility construction. The plans must show the size and location of all underground utilities within the development and the public right of way including meters, backflow preventers, fire service requirements, sewer mains, sewer cleanouts, sewer lift stations, and any other required utilities. Plans for new wastewater laterals and mains need to include new wastewater pipe profiles showing existing potentially conflicting utilities especially storm drain pipes, electric and communication duct banks. Existing duct banks need to be daylighted by potholing to the bottom of the duct bank to verify cross section prior to plan approval and starting lateral installation. Plans for new storm drain mains and laterals need to include profiles showing existing potential conflicts with sewer, water, and gas. 21. The applicant must show on the site plan the existence of any auxiliary water supply, (i.e. water well, gray water, recycled water, rain catchment, water storage tank, etc). 22. The applicant shall be responsible for installing and upgrading the existing utility mains and/or services, laterals as necessary to handle anticipated peak loads. This responsibility includes all costs associated with the design and construction for the installation/upgrade of the utility mains and/or services/laterals. 23. An approved reduced pressure principle assembly (RPPA backflow preventer device) is required for all existing and new water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPPA shall be installed on the owner's property and directly behind the water meter within 5 feet of the property line. RPPA’s for domestic service shall be lead free. Show the location of the RPPA on the plans. 24. An approved reduced pressure detector assembly (RPDA backflow preventer device, STD. WD-12A or STD. WD-12B) is required for all existing and new fire water connections from Palo Alto Utilities to comply with requirements of California administrative code, title 17, sections 7583 through 7605 inclusive. The RPDA shall be installed on the owner's property and directly behind the City owned meter, within 5’ (feet) of the property line or City Right of Way. Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 28 City of Palo Alto Page 6 of 7 25PLN-00006 25. All backflow preventer devices shall be approved by the WGW engineering division. Inspection by the city inspector is required for the supply pipe between the meter and the assembly. 26. The applicant shall pay the capacity fees and connection fees associated with new utility service/s or added demand on existing services. The approved relocation of services, meters, hydrants, or other facilities will be performed at the cost of the person/entity requesting the relocation. 27. If a new water service line installation for fire system usage is required. Show the location of the new water service on the plans. The applicant shall provide to the engineering department a copy of the plans for fire system including all fire department's requirements. 28. Each unit or building shall have its own water meter and gas meter shown on the plans. Each parcel shall have its own water and gas service and sewer lateral connection shown on the plans. 29. A sewer lateral per lot is required. Show the location of the new sewer lateral on the plans. A profile of the sewer lateral is required showing any possible conflicts with storm, electric/communications ductbanks or other utilities. 30. All existing water, and gas. and wastewater services/laterals that will not be reused shall be abandoned at the main per the latest WGW utilities standards. 31. Utility vaults, transformers, utility cabinets, concrete bases, or other structures cannot be placed over existing water, gas, or wastewater mains/services. Maintain 1’ horizontal clear separation from the vault/cabinet/concrete base to existing utilities as found in the field. If there is a conflict with existing utilities, Cabinets/vaults/bases shall be relocated from the plan location as needed to meet field conditions. Trees may not be planted within 10 feet of existing water, gas, and wastewater mains/laterals/water services/or meters. New water or wastewater services/laterals/meters may not be installed within 10’ of existing trees. Maintain 10’ between new trees and new water and wastewater services/laterals/meters. 32. The applicant shall provide to the WGW Utility Engineering department a copy of the plans for fire system including all fire department's requirements prior to the actual service installation. 33. All utility installations shall be in accordance with the City of Palo Alto utility standards for water, gas, & wastewater. Zero Waste Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 29 City of Palo Alto Page 7 of 7 25PLN-00006 34. Provide all three types of containers (recycle, compost, and landfill) as required by PAMC 5.20.108 and SB 1383 in the structure, including in the training room. If the scope of work involves installing internal and/or external refuse bins, then the following requirements apply. Refer to Palo Alto Municipal Code 5.20.108 - Requirements for owners or managers of multifamily properties and commercial premises. Any location where refuse bins will be installed shall have three bins - recycle (blue container), compost (green container), and garbage (black container). Show on the plans where the bins will be placed. The three types of refuse bins must be placed right next to each other. Provide cut sheets for the types of refuse bins (recycle, compost, and landfill) that will be used, any related millwork and colored signage. Locations where refuse bins may be located include common area such as entrances, lobbies, conference rooms, back of the house kitchen, cafés, breakrooms, and dining areas (if applicable). The only exceptions are restrooms, copy areas, and mother’s room. a. Restrooms must have a green compost container for paper towels and an optional black landfill container if applicable. For wall mounted bins, signage must be placed on the bin. b. Copy areas and mail areas must have either a recycle bin only or all three refuse receptacles (green compost, blue recycle, and black landfill container). c. Mother’s room must minimally have a green compost container and black landfill container. d. Laboratory sinks need at least a compost container. A recycling container and a landfill container may also be required depending on waste generated in the lab. 35. If refuse bins will be placed inside a cabinet, then provide cut-sheets for the millwork. The front of the cabinet doors shall have a minimum of four inches in height worth of color- coding, extending the full width of the cabinet door. If there are openings on top of the millwork then the holes need be colored. Signage must also be provided on the containers and on front of the cabinet doors. 36. Signage must be color coded with photos or illustrations of commonly discarded items that are acceptable to place into the bin and words or text of items which are not acceptable to be placed into the bin. Please refer to PAMC 5.20.108 and the Internal Container Guide. Examples of appropriate signage can be found in the Managing Zero Waste at Your Business Guide. Electronic copies of these signage can be found on the Zero Waste Palo Alto’s website, https://www.cityofpaloalto.org/Departments/Public-Works/Zero- Waste/What-Goes-Where/Toolkit#section-2 and hard copies can be requested from the waste hauler, GreenWaste of Palo Alto, (650) 493-4894. Fire Department 37. Early detection fire alarm system shall be required for the proposed use. This shall be incorporated as part of the Use and Occupancy permit submittal and/or as part of building permit submittal for a tenant improvement. Docusign Envelope ID: EFC9E493-D4F3-4C97-B647-A8989D5D8328 Item 2 Attachment D - June 9, 2025, Tentative Approval Letter Packet Pg. 30 Item 2 Attachment E - Request for Hearing Letter Packet Pg. 31 From:Raybould, Claire To:herb Cc:Switzer, Steven; Armer, Jennifer; Lait, Jonathan; City Mgr; Perez-Ibardolasa, Val Subject:RE: 400 Mitchell Lane [25PLN-00131] Date:Tuesday, June 17, 2025 12:40:07 PM Attachments:image003.pngimage002.png Good morning Herb, Thank you for your e-mail. Although these two applications (25PLN-00131 and 25PLN-00006) happen to be proposed at the same property, these are two separate and distinct projects. Both projects have independent utility, meaning that approval of either is unrelated to and not dependent on the other. One is a request for a hazardous tree removal at the property, which is allowed if the required evidence is provided to support the conclusion that the tree is hazardous and with replacement planting consistent with the tree technical manual. The tree removal permit was recently submitted and is still under review. The second project, which the Director tentatively approved, is a conditional use permit for a change in use within the existing structure. Modifications to the exterior are not planned or necessary to accommodate the change in use. Therefore, removal of the tree is not a result of, or in any way related to, the change in use. Processing these separately or as one application would not change the finding that the project or projects are exempt from CEQA in accordance with CEQA Guidelines Section 15301. Accordingly, processing these applications separately does not constitute piecemealing under CEQA. If you would like to discuss further please let me know. I have some availability at 2pm today and I’m happy to give you a call to discuss. Regards, Claire Claire Raybould, AICP Manager, Current Planning Planning and Development Services Department (650) 329-2116 | Claire.Raybould@paloalto.gov www.cityofpaloalto.org Parcel Report | Palo Alto Zoning Code | Online Permitting System | Planning Forms & Applications | Planning Applications Mapped From: herb <herb_borock@hotmail.com> Sent: Monday, June 16, 2025 1:42 PM To: Perez-Ibardolasa, Val <Val.Perez-Ibardolasa@paloalto.gov> Item 2 Attachment F - Email Correspondence Regarding CEQA Compliance Packet Pg. 32 Cc: Switzer, Steven <Steven.Switzer@paloalto.gov>; Raybould, Claire <Claire.Raybould@paloalto.gov>; Armer, Jennifer <Jennifer.Armer@paloalto.gov>; Lait, Jonathan <Jonathan.Lait@paloalto.gov>; Council, City <city.council@PaloAlto.gov>; Clerk, City <City.Clerk@PaloAlto.gov> Subject: 400 Mitchell Lane [25PLN-00131] CAUTION: This email originated from outside of the organization. Be cautiousof opening attachments and clicking on links. 400 MITCHELL LANE [25PLN-00131] June 16, 2025 The application for the removal of two trees in the central courtyard of the building at 400 Mitchell Lane (Application No. 25PLN-00131) is a segment of the same California Environmental Quality Act (CEQA) project as the application f ! This message could be suspicious Similar name as someone in your company.Some Recipients have never replied to this person.This is a personal email address. Mark Safe Report CGBANNERINDICATOR400 MITCHELL LANE [25PLN-00131] June 16, 2025 The application for the removal of two trees in the centralcourtyard of the building at 400 Mitchell Lane (Application No.25PLN-00131) is a segment of the same California EnvironmentalQuality Act (CEQA) project as the application for a ConditionalUse Permit at the same address (Application No. 25PLN-00006). CEQA regulations prohibit segmenting the review and approval ofeach segment separately. CEQA Regulation 15378 says in relevant part: 15378. PROJECT (a) “Project” means the whole of an action, which has a potential for resulting in either a directphysical change in the environment, or a reasonably foreseeable indirect physical change inthe environment. (c) The term “project” refers to the activity which is being approved and which may be subjectto several discretionary approvals by governmental agencies. The term “project” does notmean each separate governmental approval. Therefore, a single environmental assessment and action arerequired for the two applications. The current segmenting of the project violates CEQA. Thank you for your consideration of these comments. Herb Borock Powered by Mimecast Item 2 Attachment F - Email Correspondence Regarding CEQA Compliance Packet Pg. 33 8 6 1 4 ATTACHMENT G Directions to review Project plans online: 1. Go to: https://paloalto.buildingeye.com/planning 2. Search for “400 Mitchell Ln” and open record by clicking on the blue dot. 3. Review the record details on the left side, find Application Number: 25PLN-00006, and open the “more details” option. 4. Use the “Records Info” drop down menu and select “Attachments” 5. Open the attachment named “C3_400 Mitchell Lane _Plan.pdf” and dated 07/10/2025 to review the plan set. Item 2 Attachment G - Project Plans Packet Pg. 34 Item No. 3. Page 1 of 1 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: July 30, 2025 Report #: 2507-4988 TITLE Approval of Planning & Transportation Commission Draft Summary & Verbatim Minutes of May 14, 2025, and May 28, 2025 RECOMMENDATION Staff recommends that the Planning & Transportation Commission (PTC) adopt the meeting minutes. BACKGROUND Draft summary and verbatim minutes from the May 14, 2025, and May 28, 2025, Planning & Transportation Commission (PTC) meetings were made available to the Commissioners prior to the July 30, 2025, meeting date. The draft PTC minutes can be viewed online on the City's website at https://bit.ly/PaloAltoPTC ATTACHMENTS There are no attachments. AUTHOR/TITLE: Samuel Tavera, Administrative Associate III Item 3 Item 3 Staff Report Packet Pg. 35