HomeMy WebLinkAboutStaff Report 364-05r'
City of Palo Alto
City Manager's Report
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE: SEPTEMBER 19, 2005 CMR: 364:05
SUBJECT: CONTRACTS AWARDED BY THE CITY MANAGER FROM JANUARY
2005 THROUGH JUNE 2005
This is an informational report and no Council action is required~
DISCUSSION
Palo Alto Municipal Code (PAMC) section 2.30.710 requires the City Manager to provide a
biannual report to Council consisting of contracts awarded by the City Manager or the
Purchasing Manager for: 1) public works and goods contracts in excess of $65,000 (to
$250,000); and 2) general and professional service contracts in excess of $25,000 (to $85,000).
Attachment A lists service contracts from $25,000 to $85,000 awarded from January 1, 2005
through June 30, 2005 and Attachment B lists supply contracts $65,000 to $250,000 awarded
from January through June 2005.
PREPARED BY:
'-TANraE ROESSLER
Leadi..ccount Specialist
DEPARTMENT APPROVAL:
Director, ministrative Services ClTYMANAGERAPPROVAL:~-~,-9
IL Y HARRISO '
Assistant City Manager
ATTACHMENT
Attachment A: Service Contracts Awarded from January through June 2005
Attachment B: Supply Contracts Awarded from January through June 200?
CMR: 364:05 Page 1 of 1
"
ATTACHMENT A
Service Contracts Awarded during the period from 01/01/05 to 06/30105
Awarded To Award Award Bids No. of Description
Date Amount Sent Responses
Services
Kelly's Stump Removal Inc. 01120105 80,000.00 14 7 2004-05 Stump Removal Project
ABD Insurance and Financial 02/04/05 60,000.00 7 7 Benefits Brokerage Services
Ecology Action of Santa Cruz 03/24/05 80,000.00 5 4 Small Business Lighting Retrofit Program
Utility Financial Solutions-01118/05 37,400.00 16 11 Perform WaterlWastewater Cost-of-Service Study
Tricia Schimpp 01131105 85,000.00 4 3 Provision of Contract Planning Services
Lee Mei 01125105 28,800.00 4 3 Contract Planning Services
Interweave Production Group 05/19/05 70,000.00 5 3 AudioNideo Maintenance & Replacement Services
_ Galeridge Construction Inc. 03/17/05 39,991.00 26 14 Asphalt at Landfill Composite Site
Petrotek Inc. 03/28/05 34,060.00 PAMC 2.30.900 (f) Enhanced Vapor Recovery (EVR) System Installation
SAP Public Services Inc. 02/01105 50,000.00 PAMC 2.30.360 (d) Software Consulting Services for Application ofHRIPayroll
Xioweb 02/22/05 25,000.00 12 5 Utility Application Program DevelopmentiMaintenance
California Survey & Drafting 02115105 54,000.73 3 3 Supplement for Trimble Total Station
Lorraine Weiss 02/09/05 55,000.00 4 3 Provision of Contract Planning Services
Kutzmann & Associates 02/09/05 45,000.00 12 7 Plan Check & Building Inspection Services
Linehart Peterson Powers Assoc. 02/09/05 45,000.00 12 7 Plan Checking Services
Berryman & Henigar Inc. 02/09/05 35,000.00 12 7 Provision for Plan Checking Services
Carollo Engineers 02/18/05 25,000.00 PAMC 2.30.360 (i) Water Treatment Grade 5 Consultant Services
Universal Sweeping Services 04/22/05 30,517,.00 6 3 Downtown Steam Cleaning Services
Palo Alto Glass 01126/05 37,850.00 3 1 Baylands Interpretive Center Window Replacement
MBIA Muniservices Company 04/13/05 35,000.00 PAMC 2.30.360 (hI) Sales Tax Audit and Information Services
Michael H. Miller 01104/05 75,000.00 PAMC 2.30.360 (g) Organizational Consultant for the Utilities Department
ASAP Software 05102/05 32,067.98 PAMC 2.30.360 (bl) VLA Enterprise Desktop Pro LicenselSoftware Assurance
Jennifer Coile 05/19/05 30!000.00 PAMC 2.30.360 (h) Provision of Planning-Related Services
Roto Rooter 05/11105 30,000.00 3 1 Sewer Lateral Cleaning Services
Chrisp Company 06/11105 36,861.30 5 1 School Zone Pavement Marking
IEDA 05/09/05 60,000.00 3 3 Labor Relations Services
ATTACHMENT A
Service Contracts Awarded during the period from 01/01/05 to 06/30105
Awarded To Award Award Bids No. of Description
Date Amount Sent Responses
Services
Moody's KMV Company 06101105 36,500.00 PAMC 2.30.360(d) Credit Analysis and Monitoring
Water Solutions Inc. 06/07/05 75,000.00 PAMC 2.30.360 (bI) Water Distribution Operator Consultant
CIT Technologies Corporation 02/01105 63,456.00 PAMC 2.30.360 (bI) Equipment Lease Renewal for Utility Billing System
Hardware
Mei C. Cheang 05/26/05 30,000.00 PAMC 2.30.360 (bI) SAP Functional Consultant
2.30.360 Exemptions from competitive solicitation requirements. The following are exemptions from the informal and formal competitive solicitation requirements in this
chapter. It is expected that the exemptions will be narrowly applied. The department requesting an exemption shall provide all relevant information supporting the application of
the exemption to the purchasing manager. Based on this information, the purchasing manager shall make a recommendation to the city manager and the city manager shall
determine whether an exemption from competitive requirements applies. Nothing herein is intended to preclude use of competitive solicitations where possible.
Exemptions from competitive solicitation requirements: .
(b) Situations where solicitations of the bids or proposals would for any reason be impracticable, unavailing or impossible provided that in the case of a public works project, the
project is not otherwise required by the charter to be formally bid. These situations are those where solicitations of bids or proposals would not be useful or produce any advantage
for the city.
(1) Specifications cannot be drawn in a way that would enable more than one vendor or contractor to meet them;
(d) Contracts for goods, wholesale commodities and related services, general services or professional services available from only one source where there is no adequate substitute
of equivalent provider. .
(g) Legal service contracts, including outside counsel and experts for litigation or other legal proceedings.
(h) Professional services contracts for private development related studies and services when funded wholly by private developers
(i) Professional services contracts where the estimated total expenditure by the city, regardless of term, does not exceed $25,000
2.30.900 Standardization. Where the city manager has determined that it is required by the health, safety or welfare of the people or employees of the city, or that significant
costs savings have been demonstrated, standardization of supplies, materials or equipment, including information and communication technology, for purchase or to be used in a
public works project is permitted and the specifications may specify a single brand or trade name.
(f) Matching existing supplies, materials or equipment is required for proper operation of a function or program.
ATTACHMENT B
Supply Contracts Awarded during the period from 01/01/05 to 06/30105
Awarded To Award Award Bids No. of Description
Date Amount Sent Responses
Supplies
S & C Ford Inc. 02/16/05 238,724.63 10 3 New 2005 Ford Crown Victoria
Adeara Inc. 03/28/05 118,977.58 5 2 HP Server RP 5470
The Okonite Company 05/19105 96,645.60 3 3 750 MCM EPR Cable
Cooper Power Systems 01111105 100,000.00 10 5 Vacuum Switches and Vacuum Fault Interrupters