HomeMy WebLinkAboutStaff Report 333-05VTA issued a first call for projects in mid 2004, when $16 million was available to Santa
Clara County from the 2005/06 STP fund. Palo Alto received funding of $556,000 in the
first cycle for resurfacing of University Avenue and upper Page Mill Road.
The VTA Congestion Management Program issued a new call for projects on May 9,
2005 for a second phase of STP funding for Local Streets and Roads rehabilitation
projects in 2005/06. There is approximately $5.7 million available for programming.
(Attachment B). This funding represents a windfall of new monies, which will
supplement the $16 million in funding that was originally allocated in late 2004.
DISCUSSION
The, funding in this second cycle must be used for federal aid-eligible streets with a
classification of minor collector or higher. The street must have a pavement condition
index of between 0 and 70 on the Pavement Management System list in order to qualify
. for funding. Public Works Engineering staff have reviewed the list of eligible streets and
their pavement conditions and recommend that the funding be requested for the section of
Embarcadero Road between Middlefield and Emerson Street, which is scheduled for
resurfacing in 2007.
Staff submitted a written request for grant funds to VT A by the submittal deadline on
June 6, 2005. The resolution of the City Council, opinion of counsel and letter of
assurances must be submitted to VT A by August 1. If the City Council decides not to
pursue the grant, staff will advise VTA staff to withdraw the City's application from
consideration.
RESOURCE IMPACT
The total cost of resurfacing this section of Embarcadero Road is estimated to be
$466,474. The grant will cover up to $231,990 of the project cost. A minimum local
match of 11.47 percent is required by the VTA. Palo Alto's local match of $234,484 is a
50 percent local match, and will be provided from the annual Street Maintenance
Program budget of approximately $1.9 million/year.
Since the STP grant funds are disbursed on a reimbursement basis, City funds will be
reimbursed by the grant funds. Staff will notify Council when the grant is formally
approved.
POLICY IMPLICATIONS
STP funds are federal funds, which will require that the City comply with the Caltrans
Local.Assistance project delivery policies and procedures. The Public Works Department
has implemented several projects in recent years using federal grant funds and staff is
familiar with the procedures, schedule, timing and reporting requirements.
CMR: 333:05 Page 2 of3
Project Screening Criteria
• Agencyis'using an -approved 'and current pavement -management system;-eitb:er'
MTC's, or equivalent, and all projects must be generated by the agency's pavement
management system.
• Roadway must be federal-aid eligible (functional classification of minor collector or
higher).
• Average pavement condition index on the roadway must be projected to be between 0
and 70 in FY2005-06.
• The project must implement a preventive maintenance, rehabilitation and/or
reconstruction treatment that extends the life of the roadway for five or more years.
• Agency must provide a minimum 11.47% non-federal match. Additional matching
funds are voluntary.. .
• Projects will be programmed in FY 2005-06 and must request a Caltrans -Local
Assistance Program (LAP) field review by October 1, 2005 and submit a final
funding obligation request to the LAP by April 1, 2006.
• Pavement and incidental non-pavement expenses are eligible. "Incidental" non-
pavement items should be no more than 20% of total project cost.
• Bike facilities -will be included in the final striping wherever feasible and consistent
with local plans.
• Agencies should coordinate fiber optic cable installation and other intelligent
transportation -system elements in .conjunction with pavement projects.
• Projects should include VTA standard concrete' pads and provide ADA-accessible
curbside facilities at bus stop locations. .
• There is no Maintenance of Effort (MOE) requirement for this program.
Council Resolution and Legal Compliance
, '
An authorizing resolution stating the sponsor's commitment to complete the projects~
scoped, and an Opinion of Legal-Counsel MUST accompany all local projects included
in the Program. Project sponsors and imple:qlenting agencies need to submit the
documents by August 1, 2005.
An agency with multiple projects can submit one Resolution of Support· and Opinion of
Legal Counsel that encompasses all of the projects. However, individual Certifications of
Assurances accompanying the Resolution of Loca! Support must be submitted for each
project. A sample Resolution of Support and Opinion of Legal Counsel is provided Cl.S
part of the Project Application.
Other Requirements
It is important to note that since funds are federal, you must adhere to 'Caltrans Local
Assistance Project Delivery Policies and Procedures. Local assistance procedures can be
ATTACHMENT A -PROJECT SELECTION TARGETS
Project Selection Targets.
Agency Need-Based Target· Need-Based Target
(%) . (D ollar Estimate)
FY 05/06
. 0/0 $5,700,000
Santa Clara County 12.2% $71i,930
Campbell 2.2% $125,970
. Cupertino 2.4% $137,940
Gilroy 2.1% $120,270
Los Altos· 0.8% $.44,460
Los Altos Hills 1.0% $54,270
Los Gatos ·2.0% $115,710
Milpitas 3.6% $207,480
Monte Sereno 0.3% $14,820
Morgan Hill 2.1% $117,420
Mountain View 2.7% $152,760
Palo Alto 4.1% . $231,990
San Jose 48.1% $2,742,270
Santa Clara 4.8% $273,030
Saratoga 2.7% $155,610
Sunnyvale 8.7% $493,620
TOTAL $5,700,000
found at the Caltrans website at: http://www.dot.ca.gov/hq/LocalPrograms/index.html.
Please notify VTA when you schedule your Field Review.
Project Evaluation Timetable
Projects will be evaluated and selected based on the following timetable:
May 5,2005 VTA Board adopts Program Criteria and process
May 10,2005 VTA Issues Call For Projects
June 4, 2005 Project Applications due to VTA
June 28, 2005 CIP Subcommittee recommends draft list to TAC
July 1,2005 Project lists due from VTA to MTC
July 14, 2005 TAC comments and recommends draft list to CMPP
July 21, 2005 CMPP recommends list to the VT A Board
August 4, 2005 VTA Board approves project list
Project applications are attached and are also available in electronic format by emailing
me at John.Sighamony@VTA.orgorcallingme at (408) 321-5693. We look forward to
receiving your application. .
Sincerely,
John Sigham6ny
Transportation Planner II
Attachments -Application Form
cement concrete base, crack sealing, interlayer membrane along longitudinal and
transverse cold joints, a leveling course of 3/8" asphalt concrete, placement of a
Petromat equivalent paving fabric and a final 1 Yz"asphalt concrete overlay.
II. Project Map
Please include: (1) a map of a close-up of the project boundaries and connections to .
existing facilities and (2) a map ofthe project location within the county or region.
III. I>istricts
State Assembly District(s) 21st
State Senate District(s) 11th
State Congressional District(s) 14th
IV. Project Cost Estimate
Project Sponsor must provide matching funds that equal or exceed 11.47% of the total
cost for each proj ect phase. Costs should be shown in whole 2005 Dollars (e.g.
$353,260 should be entered as $353,260). Show costs for all phases, both local and
federal.
($l~OOOs) ENVR DESIGN ROW CNST TOTAL %OF
TOTAL
STP
Funds ------$231,990 $231,990 49.7%
Requested
Local ------$234,484 $234,484 50.3%
Match
------$466,474 $466,474 100%
Total
V. Schedule
Please provide a schedule showing estimated project milestones.
MILESTONE START I>ATE (mm/vv) END DATE
Environmental 08/2005 08/2006
Plans, Specifications, & 08/2006 0312007
Estimates
Right of Way NA N/A
,
Construction 0712007 1012007
, "
OVERLAY FABRIC PCC PAVEMENT LEVELING AC MILLING INTERLAYER I CRACK UTILITY ADJUST BLUE STRIPING THERMO
STP BUDGET FOR EMBARCADERO ROAD
11/2 " AREA REPAIR COURSE AREA MEMBRANE SEALING BOX MANHOLE MARKERS DETAIL 28 DETAIL 1 or2 12" WHITE LEGEND
I.~~ ~ . iii _. IIPJII 1lii"'i ~~ .. '1 ,I ,_ :Ills ,0 " Ijl.. (TON) (SO. II.) (SF) (TON) (SO. FT.) (LN. FT.) (LN. FT.) (EA) (EA) (EA) (LN. FT.) (LN. FT.) (LN. FT.) (EA) "",,,)! ,'. ..... .' ~ .... I,~
6720 Embarcadero Road Emerson Sireet Bryanl Sireel 46 298 29017 1222 183 30544 800 1500 2 4 1 620 1240 200 10
6740 Embarcadero Road Bryant Sireel Waverley Street 62 297 28973 1220 183 30498 800 1500 9 5 1 620 1240 200 10
6760 Embarcadero Road Waverley Street Cowper Sireet 67 299 29148 1227 184 30682 800 1500 6 4 1 620 1240 200 10
6780 Embarcadero Road Cowper Sireet TassoSlreel 62 147 14290 602 90 15042 500 1500 3 4 1 300 600 200 10
,
6800 Embarcadero Road Tasso Streel YVebster Sireet 62 14B 14421 607 91 15180 500 1500 2 1 1 300, 600 200 10 ....
6B20 Embarcadero Road Webster Sireet Byron Street 64 148 14421 607 91 151BO 500 . 1500 0 3 1 300 600 200 10
6840 Embarcadero Road Byron Street Middlefield Road 64 150 14596 615 92 15364 500 1500 1 5 1 300 600 200 10
subtotal 1487 144865.5 6099.6 915 152490 4400 10500 23 26. 7 3060 6120 1400 70
$ 80.00 $ 0.11 $ 9.00 $ BO.OO $ 0.15 $ 2.50 $ 0.25 $ 250.00 $ 300.00 $ 25.00 $ 2.00 $ 1.80 $ 2.50 $ 25.00
$ 118,942.20 $ 15,935.21 $ 54,896.40 $ 73,195.20 $ 22,873.50 $ 11,000.00 $ 2,625.00 $ 5,750.00 $ 7,BOO.00 $ 175.00 $ 6,120.00 $ 11,016.00 $ 3,500.00 $ 1,750.00
---------------, ------
TYPE A CONCRETE TRAFFIC RESET INERT
STP BUDGET FOR EMBARCADERO ROAD
C&G DRIVEWAY LOOPS CB RECYCLING TRAFFIC ! _:-,
(IN. FT.) (SO. FT.) (EA) (EA) (TON) CONTROL TREE TRIM NOTICES COST
6720 Embarcadero Road Emerson Sireet Bryanl Sireel 46 150 250 5 2 370 $ 2,500.00 $ ·1.000.00 $ 250.00 $ 85,626.08
6740 Embarcadero Road Bryanl Sireet Waverley Sireet 62 150 250 10 2 369 $ 2,500.00 $ 1,000.00 $ 250.00 $ 93.567.26
6760 Embarcadero Road Waverley Streel Cowper Sireel 67 150 250 5 2 371 $ 2,500.00 $ 1,000.00 $ 250.00 $ 66,892.52 I
6780 Embarcadero Road Cowper Sireel Tasso Slreel 62 150 250 0 2 195 $ 2,500.00 $ 1,000.00 $ 250.00 $ 47,403.59
6800 Embarcadero Road Tasso Sireel Webster Sireet 62 150 250 0 2 197 $ 2,500.00 $ 1,000.00 $ 250.00 $ 46,520.04
6820 Embarcadero Road Websler Siree! Byron Street 64 150 250 0 2 197 $ 2,500.00 $ 1,000.00 $ 250.00 $ 46,620.04
6840 Embarcadero Road Byron Slreet Middlefield Road 64 150 250 10 2 199 $ 2,500.00 $ 1,000.00 $ 250.QO $ 59,825.29, I
sublolal 1050 1750 30 14 1899 $ 466'47~
$ 36.00 $ 10.00 $ 1,200.00 $ 275.00 S 5.00
$ 37,800.00 $ 17,500,00 $ 36,000.00 $ 3,850.00 S 9,496.31 $ 17,500.00 $ 7,000.00 $ 1,750.00 (i'i\~Je~1I ~~;,jfl~