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Home My WebLink AboutStaff Report 301-05RECOMMENDATION Staff recommends that the Finance Committee recommend to Council that: 1. The funding allocations, as recommended by staff and the HSRAP Allocations Committee (Attaclunent A), be included in the fiscal year 2005-07 Community Services Department contract budget. 2. The City Manager or his designee be authorized to execute the Human Services contracts and any other necessary documents concerning the contracts. BACKGROUND The City's Human Relations Commission (HRC) participates in identifying human service needs through the information provided by the community at the HRC monthly meetings arid by hosting community forums. The 'needs assessment activities assist in establishing bi-annual , priorities of human service needs for the Palo Alto community. The Allocations Committee comprised of Human Services staff, Planning Department staff and an HRC Commissioner, reviews and analyzes the merits of funding requests and, provides funding recomIhendations based on established funding criteria and the bi-~ual priority of needs. The HSRAP Allocations Committee recommendations are reviewed by the City administration and are then forwarded to Council for consideration and approval. The funding process included the following seven components: 1. St~ff and the HRC conducted three needs assessment activities and a citywide forum on landlord/tenant education issues. County and local needs assessment documents were utilized to assess human service needs in the community. 2. Staff sent out a letter of interest during the request of proposal period between October 12, 2004 to, December 10, 2004 to recruit any non-profit service providers who would be interested in providing the sole source services that include: , .:. Senior Services .:. Child Care Subsidy Program for Low Income Families .:. Food Distribution .:. Mediation Services Every five years staff sends out the letter of interest to insure that other non-profits may have an opportunity to compete for the City contracts for these services. City staff did not receive a response from any other non-profit agencies demonstrating a desire to submit a proposal for these services. ' Project Sentinel, A venidas, Palo Alto Community Child Care and Second H~rvest Food Bank, which provide mediation, senior services, child care subsidies and food respectively will continue to be sole source contract agencies because they meet the criteria as set forth in CMR:1l8:99,"Proposed Hlliilan Services Resource Allocation Process (HSRAP) Implementation Plan;" i.e. consideration for on-going services may be considered when the service meets the City of Palo Alto target population needs as described in the City's Comprehensive Plan or Consolidated Plan. Services to seniors, children, youth, conflictlresolution and food were established as priority needs. The two-year programs CMR:205:03 Page 2 of5 "' , HUMAN RELATIONS COMMISSION PRIORITY OF NEEDS ATTACHMENT B,,. HSRAP 2005-2006· §Child Care Subsidy Program for Low Income Families §Food Distribution §Mediation Services §Senior'Services §AffordableHealth Care for Low Income, Seniors, & Homeless People §Access To Mental Health Services for Low Income Population §Adolescent Services . §Crisis Counseling for Youth, and Gay/Lesbian Teens §Case Management Counseling For Homeless Support Services to Maintain Housing, Public Benefits §Rental Assistance . §Services for the Disabled §Diversity/Sensitivity Training §Dbmestic Violence Services §Hot Meals -Seniors/Homeless §Rape Crisis Counseling §Access To Legal Assistance for Seniors & Low Income §Additiohal Subsidized Child Care Slots §Child Abuse Preventi~n' . §Child Care Services For Special Need Children (Developmentally & Emotionally Disabled) i -'. Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROP'OSAL SUMMARY Fiscal Year 2005-06 Agency: Palo Alto Community Child Care Name of Program: chiid Care Subsidy Program for Low Income Families' Address: 3990 Ventura Ct. City: Palo Alto ' Zip Code: 94306 Contact; Margo Dutton Phone Number: (650) 493-2361' 2005-06 Funding Requested $469,625 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits PalQ Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Child Care Subsidy Program f~:lr Low Income Families and Additional Subsidized Child Care Slots. , List Goals & Objectives,: Please refer to Proposal Narrative for complete list of goals and methods .. Goal #1: Increqs!3 #of children and families served by CPA Subsidy progr~m by 10% G6al#2: ' Maximize the use of child care subsidy funds administered by other sotirces, including funding sources for family services to support the special needs of low-income families Goal #3: etc. . " In<;:re~~!3 outreach to and professional development of child care providers in the community through the Prb\flcn~ft~onnection that will result in incrE!asing the # of affiliate programs. dl,1j~dr"e' #1: '. ' ' Streamline dqta collection and eligibility tracking to insure appropriate enrollments. Objective #2: ' , Build collaborations with agencies administering funds for service for special needs population served by P.A. Subsidy program. " . . Objective #3: etc. Organize and participate in professional development collaborations, including First Five and Institute for Professional Development, i!1itiatives.·' . Methods: Method #1: Increase funding levels of subsidy program by increasing internal and external fund development efforts. ' Method #2: Increase the # of collaborative 'efforts with other childcare and family service agencies Method #3: etc.' " Continue providing training, support and incentives to Child Development Providers. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of undupJicated Palo Alto resiqents served, whether it serves low-income residents and any other relevant information. The Subsidy Program currently serves 13!;i . children from iow -income families residing throughout Palo Alto with the largest proportion of families living in the'" Ventura corridor. Ethnicity:'52% Latlno/Hispanic; 23% African American, 20% Caucasian, 4% Aslan/PI'&1% o!hf;lr. 17% of the children are Special Needs, 55% English Is a secOnd Ia.nguage, 67% of children come from SingleP.~rent Households. . " , 3. Budget Narrative: Describe specifically how the requested funding will be used. Of the $469,625 requested, $375,242 will be used for direct subsidy. Families may use the direct subsidy to enroll their·children in any approved Child Care' Center or Family Child Care Home in Palo Alto. The remaining ~ supports the direct services to ~,s~ and othflr operating expenses represeD1j~ 9% of the total cost of the program. The $469,625 represents a !O% increase over 2003-04 funding levels. The 10% increase will be used to increase the # of subsidy slots. , 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the' City and diversify fundingJor this program. The $469,625 from the City represents 35% of the total funding of the Subsidy program. The State Department of Education contribution is 40% and agency generated funding (including in-kind contributions) represents 25%. 24 , , Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Requestfor Proposals #108795 . PROPOSAL SUMMARY Fiscal Year 2005-06 AgencY:Second Harvest Food Bank of Name of Program: Operation Brown Bag· Santa Clara and' San Mateo Counties' AddiSSS: 750 Curtner Avenue City: San Jose Zip Code: 95125 Contact: Beth W. DeWolf, Director of Developmer Phone Number: (,40E) 694-00.25 2005-06 Funding Requested $ 7,372' Clearly and concisely surrimarizeyour request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met .by this program, the program goals and objectives, how it benefits Palo Alto resident~, and how the program effectively utilizes existing resources th~ough collaborative efforts. . Identify the priority area: Food Distribution List Goals & Objectives: Goal #1:Provide groceries to:low-income ~eniors, including those Who are homebound. Goal #2:Conduct nutrition and consumer safety workshops/activities and distribute newsletters Goal #3: Provide volunteer opportunities at the. distribution site and at the San Jose Distribution Center Objective #1: Keep 175 seniors from going hungry by providing one bag of groceries once a week . . Objective #2: Each quarter, provide on~ workshops/activity and distribute one newsletter Objective #3: Provide 12 volu!1teer opportunities each week Methods: Method #1 :Each week cases of food are loaded onto trucks at the Distribution Center for scheduled delive ~ Method #2: Quarterly activities are presented by the Food Bank Community Nutritionist Method #3:Members assist the driver in unloading, bagging, and distributing groceries to program member . 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of un duplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. In the City of Palo Alto, 175 unduplicated low-income. senior residents will be served by the program, 3. Budget Narrative: Describe specifically how the requested funding will be used. $7,372 will be used for budget line item: Salaries/Benefits/Payroll Taxes 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. We raise our revenue from donations from the community, which incJude individuals (47%), foundations (21%). corporations (16%), and organizations (16%). 24 Page 24 of 36 . Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 . . . . Agenc;y: Project Sentinel Name of Program: PA Mediation/Mandatory· Response Address: 430 Sherman Avenue #308· City: Palo Alto Zip Code: 94306 Cont~ct: Martin Eichner Phone Number: (401:) 720-9888x106 2005-06 Funding Requested $ 68,923 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this progralll, the program goals and objectives, how it benefits Palo Alto residents, and how the ·program effectively utilizes eXisting resources through collaborative efforts. Identify the priority area: MEidiation services, mandatpry response program, landlord-tenant counseling List Goals & Objectives: Goal #1: Provide dispute resolution to residents, property owners, employers, employees Goal #2: Administer a mandatory response program for tenants and landlords Goal #3: etc. Provide counseling, information and referral to tenants and ·Iandlords & other residents . Objective #1: Respond to 850 telephone or in-person requests fo"r counseling,. information, referral ?bjective #2: Open 150 cases for mediation,dispute resolution, either voluntary or mandatory Objective· #,3: etc. Materials to 100 individuals, 8 presentations, 12 PSAs, update city's Tenant Guide Methods: Method #1: Provide all services at above address, Mon-Fri Qam to 4 pm Method #2: Provide support to volunteer mediator panel, train mediators for mandatory program Method #3: etc. Maintain call and case records, provide quarterly and special reports toHRC, city 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. . Entire city, all residents, 850 unduplicated callers, 60% of requesting parties low or very low income· 3. Budget Narrative: Describe specifically how the requested funding will be used •. Staff and management salary, training mediators. community outreach, administrative overhead 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. The agency uses county DRPA funds, in-kind contribs,training/facilitation contracts, general funds 24 ! .- , , Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 Agency: MayView Community Health Center Address: 270 Grant Avenue Contact: JoAnn Cabrera 2005-06 Funding Requested $ 17,000 . PROPOSAL SUMMARY Fiscal Year 2005.06 Name of Program: Health Care for Low Income and Homeless Palo Alto Residents City: Palo Alto Zip Code: 94306 Phone Number: (650) 327-1223 Clearly and concisely summarize your request. Use the spjace provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo. Alto residents, and how the program effectively utilizes existing· resources. through collaborative efforts. Identify the priority area: Affordable Health Care for Low Income, Seniors & Homeless Palo Alto Residents List Goals & Objectives: . . . . Goal #1: Improve the health of low income individuals, families, and community Goal #2: Goal #3: etc. Objective #1: Ensure that low income, uninsured individuals and families have access to primary health care and other health care resources, . Objective #2: Objective #3: etc. Methods: Method #1:Provide medical care and prevent"ativeservices to individuals and families. Method #2: Method #3: etc. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves lo'w- /income residents and any other relevant information. . At least 100 Palo Alto residents who are low-income or homeless will receive medical care. 3. Budget Narrative: Describe specifically how the requested funding ·will be used. Direct serVice funds wi!! be used to provide at least 100 low income or homeless residents of Palo Alto with at least 200direct clinic services to be reimbursed at $85 each. Salaries cover coordination of services to ensure access. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Funding from the cities where our patients iive helps MayView leverage these contributions with private foundations and corporations. City funding demonstrates that our programs are accountable, and that our programs meet clearly identified needs. ?A Human-Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: Adolescent Cmll1seling Services Address: 4000 Middlefield Road, Suite FE Name of Program: On-Campus Counseling Services City: Palo }Jto Zip Code: 94303 Contact: Pauh Harris, Development Director . 2005-06 Funding Requested; $106,266 Phone Number: (650) 424-0852 ext. 103· Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met be thIs program, the program goals and objectives, how it benefits Palo Alto residents, and how the .program effectively utilizes existing resources through collaborative efforts. Identify the priority area: The ACS On-Campus Counseling Program addresses several of the HSRAP First Priority of Needs, including: Access to mental health services for low income population, Cl1Sis counseling for youth, and crisis counseling service~ for gay and lesbian teens. List Goals & Objectives: Goal #1: To address issues that impede .the personal growth and academic success of Palo l\lto youth and to provide professional training to the next generation of mental health clinicians in our commuruty. Objective #1: 50% of the students seen five or more times tv:iIl either maintain or improve their grades. Objective #2: 70% of the students seen five or more times willimprO\'e their level of functioning . . Objective #3: 80% of the students seen five or more times will report that the counseling they received was "helpful" or 'very helpful". Methods: Method #1: Method #2: A licensed MFT or CS\V serves as program director at each of 5 secondary schools. Combined, they provide licensed supervision to 14-18 graduate school-level counseling interns. Both directors and interns provide free on-site individual, family and group counseling to students and their families. . ACS· will collaborate with the PfIlo Alto Unified School District (PAUSD) to provide free counseling services and pre,Tention education, working with school administration and staff to ensure coordination df care for students, appropriate referrals to community resources, and critjeitJ education to parents and students in Palo Alto. Method #3:·/ ACS provides e:l..'1:ensiveprofessionaJ training to 14-18 counseling interns, utilizing outside professionals in the field of mental health and psychotherapy to offer cutting-edge educatiol~ in at least 40 hours of training am}ually; 2. Population Served: Describe the population served by the proposed program. InClude the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other refevant information. . ACS helps Palo Alto youth ~e.successful through approximately 21500 individual, group and parent and/or family scssi~ns. At least 650 unduplicated·Palo Alto residents will benefit from our counseling and outreach serviCes in the coming year. ACS On-Campus Counseling Program serves students who attend the fiye secondary .~~hools in PahAlto, with 80% residing in Palo Alto and 12% in East Palo Alto. Twenty-three percent (23%) of those served come crom low-income fanlilies. Our clients also reflect the diversity in our community: 46% Caucasian, 23% Latino, 14% Asian/Pacific Islander, 6% African-American, and 11 % Mixed or other. . 3. Budget Narrative: Describe sp~cificaliy how the requested funding will be used. . ACS is requesting funding to support our On-Campus Counseling Program in all five_ of_~)e s.e£.on.ga~,'-S<;b.ools of Palo Alto, including Gunn and Palo Alto High Schools and Terman, JLS and Jordan Middle Schoois. FOll! licensed Program Directors will provide on-site supervision to 14-18 counseling interns and provide services to more· than 65(Ls..!H.dents in Palo Alto. Funding covers the cost of individual, family and group counseling, crisis intervention, prevention educatIOn,· plannmg and coordination with guidance and other school staff, and on-going professional training and supervision of clinical interns. . . , 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. The projected budget for the OCC Program in Palo Alto for fiscal year 2005-2006 is $278,507, excluding the $90,000 of in-kind services we receive· from the 14-18 interns in the PAUSD. \l(1ith $106,266 of support from the City of Palo Alto, ACS can attract funding from community organizations, foundations and corporations.· The partnership with the City communicates to potential funders that ACS and the OCC Program are viable and critical sen;ices in our schools, attracting funders·such as the Palo Alto \I:;leekly Holiday Fund, Greater Bay Bancorp, Palo Alto Community Fund, and School PTAs and Site Councils. In addition to seeking this institutional support, ACS continues to broaden our individual contributors through successful annual giving campaigns and special events. Funding from the City of Palo Alto in the amount of $106,266 is instrumental in providing critical intervention and counseling services to the youth of Palo Alto. PART IV FORM 1 , > Page 24 of 36 ORIGiNAL --COpy Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 200&.06 Agency: ALLIANCE for Community Care 'Name of Program: Homeless Outreach Program Address; 438 No. 'Nhite Road City: San Jose, CA Zip Code: 95127 Contact: Chun-Yu Pu I Bill Cleere 2005-06 Funding Requested $ 95,033.44 Phone Number: ( 650)617-1752 I (408) 254-6828 Clearly and concisely summarize your request Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto' residents, and how the program effectively utilizes existing resources through collaborative eff~rts. Identify the priority area: Access to Mental Health Services for Low Income Populatidn ~ . List Goals & Objectives: Goal #1: Provide outreach services to homeless individuals with mental illness Goal #2: Provide intervention assistance and training to public agency staff Goal #~: etc. Provide r~ferrals and ongoing support for homeless individuals with mental illness Objective #1: Make 1,500 contacts with 225 un duplicated individuals, 175 of whom have mental iIInes Objective #2: Ref(?r 90 to mental he.alth services and/or other social services. Objective #3: etc. Methods: . Method #1:" Make continuous contac;t with the homeless population at various Palo Alto sites Method #2: Conduct a brief mental health assessment and make appropriate referrals Method #3: etc. Provide effective support and follow-up, including full documentation 2. Population SelVed: Describe the population served by the proposed program. Inc/ude the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. ' Homeless adults in Palo Alto with mental illness, all of whom will have very low or no income 3. Budget Narrative: Describe specifically how the requested funding will be used.· Funding will support outreach to homeless persons V\iith mental illness and assistance to City agencie 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. . . This program is coordinated with and benefits from County of Santa Clara funding for ALLIANCE 24 . Page 24 d~ 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY .Fiscal Year 2005-06 Agency: Youth Community Service (YCS) Address: 4000 Middlefield Rd. 0-3 Name of Program: Service and Leadership City: Palo Alto CA Zip Code: 94303 Contact: Leif Erickson Phone Number: (65C) 617-8961 2005-06 Funding Requested $ 25,000 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing . resources through collaborative efforts. Identify the priority area: Adolespent services -"Individual and Family Life.· "Basic Material. Needs' through youth service .. List Goals & Oblectlves: Goal #1: To increase self-este.eli and involvement with school and comm\Jnity lhroug~.service. Goal #2: To increase opportunities for cros~.-c~l~lIr.?U!1~eraction and appreciation. Goal #3: etc. To provide ·active learning opportunities for issue awareness and youth leadership. Objective #1; . To strengthen our after-school service clubs in Palo Alto middle and high schools. Objective #2: To ~uild our Summer of Service (SOS) camp through expanded enrollment slots. Objective #.3: ·etc. To expand large-scale special family service days and monthly service events. Methods: Method.#1: Weekly school-based, after-school yeS service clubs that address community needs. Meth:o:d #2; Active learning experiences for youth in leadership, facilitation, planning, and diversity. Method #3: etc. Intensive summer camp experiences in service, learning, leadership development. . \ 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served," the· number of unduplicated Palo Alto residents served, whether It serves low-Income resid~nts an·d any other relevant Information. . 600' cii~erse, ~nduplicated middle -high schooi students, from all areas, income levels of Palo Alto. 3. Budget Narra~lve: Describe specifically how the requested funding will be used. Requested $25,000 to support salaries for YCS staff, including AmeriCorps volunteer. 4 .. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. In-kind assistance from City and school district partners plus foundation funds leverage the grant. 24 j i., : " Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSALSUN.UdARY Fiscal Year 2005-06 Agency: CommUnity Health Awareness CoUncil Address: 71'1 Church St. Contact: Juan Barajas, Outlet Director' 2005-06 F~nding Requested: $11,600.00 1. Proposal Summary: Priority Area: , Name of Program: ,Outlet Program, City: ,Mountain View Zip:' 94041 Phone Number: (650) 965-2020 ext. 22 1. Crisis Counseling Services for Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ) Teens. ' 2. Sensitivity Trainings on LGBTQ youth issues. Goals & Objectives: Goal #1: Increase Palo Alto LGBTQ teens' feelings of self worth and pride. Goal #2: Reduce Palo Alto LGBTQ teens' high risk-taking behaviors such as illicit drug and alcohol use. , Goal #3: Increasing awareness and support for LGBTQ youth needs in their schools in collaboration with Palo Alto Unified School District LGBTQ Issues Committee. Objective #1: Provide monthly outreach to at least 40 Palo Alto LGBTQ teens. Objective #2: Deliver direct support services includirig the weekly support group, counseling, and mentoring to at least 25 Palo Alto LGBTQ teens. Objective #3: Provide LGBTQ sensitivity trainings for staff at 12 PAUSD elementary, middle, and high schools. Methods: Method #1: Monthly Outreach Method #2 : Weekly Support Group Method #3: Counseling Method #4: Group Mentoring Method #5: Sensitivity Trainings 2. Population Served: The Outlet Program serves lesbian, gay, bisexual, transgender, and questioning youth age!; 13-18. The program targets '40 Palo Alto teens living in all areas of Palo Alto. Teens represent all gender, ethnic, religious, and socio-economic backgrounds. In addition, we are targeting 12 PAUSD schools with LGBTQ sensitivity trainings to furiher suppo~ LGBTQ youth. 3. BudgeiNarrative: We are requesting $11;600 to provide monthly outreach, weekly suppor:! group, counseling, and mentoring forLGBTQ youth and sensitivity training for 12 PAUSD schools. ' , , 4. Funding Diversification: The Outlet Program receives a diverse mix of funding with foundation grants representing 42% of revenue, government contracts 22%, individuals 36%, and program fees 1 %. Outlet will continue to seek other sources of funding with a focus on developing our individual givingthrough on-line campaigns, direct asks, and special events. . , Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: Community Association for Rehabilitatio Name of Program: Disability Services /1,ddress: 525 East Charleston Rd. City: Palo Aito Zip Code: 94306 Contact: Lynda J. Steele Phone Number: ( 650) 618-3312 2005-06 Funding Requested $ $64.387 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Senior Services. Services for the Disabled. and Child Care Services for Special Needs Children List Goals & Objectives: Goal #1: To provide affordable rehabilitation for phYSical health/independenoe to over 400 PA seniors Goal #2:. To provide services. birth -old age to PA residents with developmental disabilities Goal #3: etc~ To build strong families by supporting parents in PA in caring fo'r a child w/special needs Objective #1: The Betty Wright Swill) Center will provide over 4.500 hrs. of aquatic therapy Objective #2: 700 hrs early intervention (infants) & 5;500 hrs employment services (disabled adults) Objective #3: etc. CAR will provide over 2.500 hrs. of respite and after school care to disabled children Methods: Method #1: Individual and group physical and aquatic therapy. injury prevention and wellness classes Method #2: Early childhood intervention. Employment Services and Independent Living Skills Method ~3: etc. Home respite companions and after-school recreation and socialization 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated. Palo Alto residents served, whether it serves low-income residents and any other relevant information. Over 438 disabled and/or elderly residents in PA and East PA, most are of low/mid.income 3. Budget Narrative: Describe specifically how the requested fundil')g will be used. Staff salaries for 5 programs. C.A.R is the only agency serving all ages of dev. dis. in Palo Alto 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. We will leverage funding for support from Sunnyvale, United Way Silicon Valley and our donors. 24 Page 24 of 36, Human Ser.vices Resource Allocation Process (HSR..AP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: Parents Helping Parents, Inc. (PHP) Address.: 3041 Olcott Street Name of Program: General .operations City: Santa Clara Zip Code: 95054-322:: Contact: Trudy Marsh Holmes Phone Number: (40e) 727-5775 2005-06 Funding Requested $ 10,000 Clearly and concisely summarize your request. Use the 'space provided on this page'only. 1. Proposal Summary: Identify the priority area of need met by this program, the, program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Services for the disabled. List Goals & Objectives: Goal #1: Increase parent knowledge and understanding of heir child's or dependent adult's disability. Goal #2: Increase access to disabled children/dependent adults access to appropriate services. Goal #3: etc. Empower parents as effective educational advocates for their disabled children. Objective #1: 80% served will increase their knowledge of their child's disability and behavior. Objective #2: 75% served will become more involved in the heath care and/or'education. Objective #3: etc. 80% will report that they are more competent in meeting their child's special needs. Methods: Method #1: Offer parent education opportunities with expert speakers. Method #2: Provide early referral and guidance to appropriate service providers. Method #3: etc. Provide training around special education law for children with disabilities. 2. Population Served: Describe the population served by tile proposed program. Include the area of Palo Alto served,the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. 660 total & 163 und~plicated disabled P.A. residents. 41% PHP clients are low-very income. 3. Budget Narrati've: Describe specifically how the requested funding will be used. ' We will provide parent education, practical and supportive service~ to children and their families. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. "-PHP continues to develop a wide variety of funding sources Le., individual, corporate/foundation. 24 .. Page 24 of 36 Human Seniices Resource Allocation Process (HSRAP) Request for Proposals #1 08795 PROPOSAL SUMMARY Fiscal Year 2005-06 . Agency:Peninsula Center for the Blind and VI Address: 2470 EI Camino Real. Suite 107 Name of Program: low Vision EducationlRehab Svcs . City: Palo Alto, CA Zip Code: 94306 Contact Patricia B. Pugh Phone Number: ( 65C) 858-0202 2005-06 Funding Requested $ 17,647.00 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this. program, the program goals and objectives, how it benefits Palo Alto residenfs, and how the program effectively utilizes existing resources through collaborative efforts. Identify the prioritv area: Services for the Disabled List Goals & Objectives: Goal #1: Increase knowledge/understanding of vision disorders, early intervention strategies/preventi Goal #2: Create opportunities f~r those with existing vision disorders to have low vision exams/aids. Goal #3: etc. Improve self relian~ in residents experiencing vision loss. Objective #1: Deliver quarterly seminars addressing preventionlidentmcation of vision disorders. Objective #2: Offer 4 low vision exams and related adaptive deviceS to those with no insurance. Objective #3: etc. Provide rehabilation services to residents with existing vision disorders. Methods: Method #1: Optometrists will deliver community seminars on identifyingfpreventing vision loss Method #2: Optometrists will complete exams, prescribe aids and instruct in use of aids. Method #3: etc. Program staff will deliver 1 :1· rehabilitation services in Client's residence. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residenfs served, whether it serves low-income residenfs and any other relevant infonnation. . . Visually impaired or at-risk residents of Palo Alto, foclJsing on lower income residents. 3. Budget Narrative: Describe specifically how the requested funding will be used. Funding will be used for staff salaries/benefits, adaptive equipment and administrative support. . 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Funding is already diverse. City fundirig wiil allow those. not previously covered to receive services. 24 Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: Parca Name of Program: Page Mill Court Recreation Address: 1750 EI Camino Re!)1 #105 Contact: Diana M. Conti, ED 2005-06 Funding Requested $ 24,800 per yr. City: Burlingame Zip Code: 94010 Phone Number: (65C) 312-0730 Clearly and concisely summarize your request Use the space provided on this page only. 1. Proposal Summary: Identify the priority area-of need met by this program, the program goals and objectives, how It benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. / Identify the priority area: Services for the Disabled List Goals & Objectives: Goa_I #1: Meet recreation needs of devef. disabled and involve clients in activities planning Goal #2: Increase opportunities for people with pevel. d,isabi!itles to make community connectiqns -Goal #3: etc. Make rec. opport~nities know~ to clients ~~d community members with dis~bil~ties . . . \ . . . . ' Boal #4: Ma'ximize use of Community Roo-m by clients & comm.mems. 6bjectlve _#1: Hotel tenant assoc. mtgs. wI rec~ C<:iord.ldocument leisure activity ideas _ Objective #2: Forge community relationships; recruit volunteers & facilitate connection wI dients Objective #3: etc. . Gather & post recreation information . -~e~tI£tive #4:-Coordinate activities for clients & comm. mers. Method #1: Design activiti~~ with client i~put Method #2: Continue cultivation ofcomml,lnity relationships & volunteer .recruitment Method #3: etc. Keep dients informed of recreation opportunities 2. IiibUtRlt,n-«~edPOe~crro~~1ll tp~juta¥ionRs~Pv'Jld tlthe ~r&jo~J6tpJgra<in~ ~Wcrud~fh~ ~re~ ~fVafb t ion Alto served, the number of unduplicated Palo Alto residents served, whether It serves low-income residents and any other relevant information. _. . 30 low-income program residents wI devel. disabilities & disabled Palo Alto community members 3. Budget Narrative: Describe specifically how the requested funding Will be used. Funding-will be used to offset salaries and program operatin-g expenses. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. We plan to seek additional grants 10 leverage City funding. 24 Page 24 of 36 Human Services Resource Allocation Process (HSRAP) . Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: InnVision the Way Home Name of Program: Urban Ministry Food Safety Net Address: 974 Willow Street Contact: Denise Scovel, Deputy Director 2005·06 Funding Requested $ 67,000 City: San jose, CA Zip Co~e: 95;25 Phone Number: (40e) 292-4286 Clearly and concisely summarize your request Use the space provi~ed on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo' Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Basic Material Needs: Food distribution, \lutrition, emergency services. List Goals & Objectives: Goal #1: to alleviate hunger among low-income Palo Alto residents; Goal #2: to improve the health and well-being of residents at risk of malnutrition. Goal #3: etc: Objective #1: 85% of the clients will have at least one health or nutrition need met; Objective #2: 75% of 200 individuals will be linked with other providers via I & R. Objective #3: etc. Methods: Method #1: Distribute 25,000 hot meals to hungry people at six sites; Method #2: Distribute 19,000 grocery bags to low-income people in need each year; Method #3: etc. Provide information and referral linking 200 people in need with other providers. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. 355 unduplicated clients monthly; serves 100% low-income or homeless individuals. 3. Budget Narrative: Describe specifically how the requested funding will be used. For salaries of food seryices supervisOi, food program assistant and division director. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Substantial other funding obtained from local government, foundations and individuals. 24 .... ~ Human Services Resource Allocation Process (HSRAP) . Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: La Comida de California Name of Program:. Hot Meals for the Elderly Address: 450 Bryant Street City: Palo Alto Zip Code: 94301 Contact: Ruth Rosenbaum Phone Number: (650) 321-0243 2005-06 Funding Requested $35,048 1. Proposal Summary: Identify the priority arel'l of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: Meeting the nutritional and socialization needs of the elderly who live 10caIJy: List Goals & Objectives: Goal #1: Provide affordable, nutritious meais for individuals who are 60 years and older. Goal #2: Provide socialization opportunities for elderly who a~ isolated. Goal #3: Provide education, infonnation anQ'~Teniifservic~ Objective #1: Serving a hot, nutritious meal once a day, five days a week. Objective #2: Creating a setting that encourages socialization. Objective #3: Recruiting volunteers from elderly population. Objective #4 Educating participants about their nutritional requirements. Methods: Method #1: Utilize advanced menu planning to provide variety and meet nutritional requirements. Method #2: Maintain well-trained staff and site manager; meet or exceed County standards . . Method #3: Cooperate with Avenidas Senior Center; refer individuals for services as appropriate. Method #4: Fund program with continued subsidies from: Santa Clara Senior Nutrition Program and City of Palo Alto; donations from local service organizations and private individuals. Method #5: Continu~ shared administration of Program by active Board of Directors (17 members). Method #6: Utilize County staff to provide educational programs. , 2. Population Served: De;:;cribe the population served by the proposed program. Include the area of Palo Alto served,the number of un duplicated Palo residents served and whether it serves low-income reside~nts Program serves elderly from all of Palo Alto, many of whom. have restricted incomes. Serve 536 unduplicated P .A. resident,s an~~ to~! U~~!:J~~I,~~~~ :jn9!'f~~,!-,.al,s., , .. , ". ' • • " ".:., ',. " " ", •.•• '. • I • • I ~ .",.',', . 3. Budget Narrative: Describe. specificaJly how the requested fu,!ding will be used. Funding will help pay for purchase 'andpreparati!in offoodfor 'dally iUrlchserved 'to the, elderly, s,!laries orSite Manager, staff & other 'budget items:. III 2005.:.06 plan to' serve it tota, of 37,1 07 meals at 3 sites: La' Comida at 450 Bryant Street; Stevenson House, and Cubbe.r,ley; 4'. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. Nutrition Program: Federal, State, County funding including Participants' voluntary contributions $207,460 plus City of Paio Alto $35,048 equals Total Budget $242,508. , ......... Page 24 of 36 Human Services Resource Ailocation Process (HSRAP) Request for Proposals #108795 Agency: Senior Adults Legal Assistance .Address: 1~0. E, Virginia Street, Suite 260 Contact: Georgia Bacil, Directing Attorney 2005-06 Funding Requested: $ 8,800 PROPOSAL SUMMARY Fiscal Year 2005-06 Name of Program: Legal Assistance to Elders City: San Jose Zip Code: 95112 Phone Number: (408) 295"5991 . Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative efforts. Identify the priority area: The project addresses the HRC identified need fo~ Legal Assistance for Seniors & Low Income. Within its scope of services, the project also addresses these HRC identified priority needs: (1) basic Senior Services; (2) Public Benefits; and(3) Domestic Violence services (for physically abused seniors). List Goals & Objectives: Goal #1: To support Palo Alto elders to live independently, safely, non-institutionalized and with dignity. Objective #1: To provide direct legal assistance to 65 Palo Alto elders (age 60 or older) annually; Objective #2: To make one community education presentation in Palo Alto annually. Methods: . . Method #1: Provide direct legal services to elders by continuing service expanded levels through intake in donated space at the Avendias Senior Center and/or Stevenson House, by phone intake, or through home visits. Method #2: Provide community education by making a presentation to the senior participants at Avenidas, Stevenson House, or another senior program/site located in Palo Alto. SALA's program will benefit Palo Alto elders. by protecting their rights, ensuring their safety and necessities, promoting their independence and dignity, stabilizing their lives, and assistin.g them with planning for the future. 2. Popul~tion Served: Describe the. population served.~y ·the proposed program. Include the area of Palo· Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. In each program year, SALA will·serve a minimum of 65 Palo Alto elders (age 60 or older). No individuals other than Palo Alto residents will be served through his proposal. Services will be provided ori a .citywide basis targeting elders throughout Palo Alto that are low income or are "at- risk" of abuse, exploitation, or institljtionalization. SALA's statistics for Palo Alto residents served in 2003-2004 .. indicate 83% were very low income (at or below 50% of the median as defined by HUD) and 60% were age 75 or older (placing them at-risk). Sixty seven percent of these clients were female. SALA· expects similar demographics for Palo Alto clients in 2003-3004 and in 2004-2005 ifthe contract is renewed. 3. Budget Narrative: Describe specificaily how the requested funding will be used. The $8,800 requested will provide partial support for personnel costs (Salaries/Benefits/Payroll Taxes) to maintain the expanded services as proposed. The request represents a 3% COLA in our current grant. No HSRAP funds will. be used for overhead. In kind support (for a.private interview room at Avenidas and Stevenson House) is estimated at $402. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and, diversify funding for this program. In each program year, SALA will leverage additional support totaling at least $23,604 from: Older Americans Act; United Way; Santa Clara County; State Bar Trust Fund; Equal Access Fund; HICAP; Silicon Valley Campaign for Legal.Services; and contributions. In kind support from intake volunteers and pro bono Wills Panel attorneys is estimated at $4,222. Estimated in kind space (see #3 above) will be $402. 24 Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agency: Community Technolgy Alliance , Name of Program: Community Voice Mail Address: 115 East Gish Rd. #222 City: San Jose Zip Code: 95112 Contact: Betsy Arroyo Phone Number: (408) 437-9167 2005-06 Funding Requested $13,853 Clearly and concisely summarize your request. Use the space provided on this page only~ , 1. Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how it benefits Palo Alto residents, and how th~ program effectively utilizes existing resources through collaborative efforts. ' Identify the priority 'area: Homeless and very low income Palo Alto residents will use Community Voice- mail to connect to opportuniities that lead to self-suffcieincy, including income, permentant housing, health care, case management, supportive services,food, public benefits and rental assistances. List Goals & Objectives: ' ' , Goal #1: Connect case managed homeless a'nd at-risk Palo Alto residents to increased opportunities to priority services. Goal #2: Case managers gain information to h~lp determine if clients are working towards goals to find housing, income, health care, public benefits and supportive services. Goal #3: Decrea,se number ot'Palo Alto residents living on the streets by Providing information via the Shelter Bed Hotline on ememency l;helter. ~ . . .' Objective #1: Sixty Palo Alto based residents will use Community Voicemail to connect to opportunities in the Commission's priority areas. Nine~ypercent will have increased opportunities. Objective #2: Case managers receive monthly reports on whether clients are receiVing and checking 'messages, as an indicator of working toward pre-agreed goals. Objective #3: Provide information about emergency shelter to 8,000 homeless individuals county-wide. Methods: Method #1: Maintain the Community Voicemail system. Train and support partnering agencies that assist homeless and at-risk Palo Alto residents to best use the tool. ",' Method #2: Monthly usage reports sent to case manangers. Work wth case managers to ensure that clients not using the system are either retrained or boxes reassigned. Method #3: Provide and sustain the toll-free Shelter Bed Hotline. 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any other relevant information. Community Voicemail will serVe sixty low~ and no-income clients from throughout Palo Alto. 3. Budget Narrative: Describe specifically how the,requested fundingwill be used. Funds will be used for direct program expenses --salary and benefits for staff. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. ' , This proposal represents less than twelve percent of project funding. 24 Page 24 of 36 Human Services Resource Allocation Process (HSRAP) Request for Proposals #108795 PROPOSAL SUMMARY Fiscal Year 2005-06 Agericy: Community Technolgy Alliance Name of Program: HMIS SCC Address: 115 East Gish Rd. #222 City: San Jose . Zip Code: 95112 Contact: Ray Allen Phone Number: (408) 437-9170 2005-06 FJ.mding Requested $15.000 Clearly and concisely summarize your request. Use the space provided on this page only. 1. Proposal Summary: Identify the p'riority are~ of need met by this program~ the program goals and objectives. how it benefits Palo Alto residents. and how the program effectively utilizes eXisting resources through collaborative efforts. Identify the priority area: Better access to coordinated case management counseling for homeless List Goals & Objectives: Goal #1: Homeless clients will receive more effective and efficient access to coordinated services. Goal #2: Homeless clients will have increased access to il1teragency referrals. Goal #3: HMIS will continue to facilitate more ·effective collection and sharing of information between programs. to identify needs and gaps in needs and gaps in. delivering sen(ices to the hOl!leless. . , '. '. . Objective #1 HMIS will continue to facilitate ~9re effectlve.collection and sharing of information Objective #2: Partners wiII be trained to better use software to fCi~ilitate interagency referrals. Objective #3: Analyze what services -and combination of services -best ellivi<!lte homeless ness. Methods: Method#1: Provide. maintain and support the HMIS infrastructure Method #2: Ongoing training and support of staff of participating programs Method #3: Report findings to partners. funders .and policy makers· 2. Population Served: Describe the population served by the proposed program. Include the area of Palo Alto served. the number of undupJicated Palo Alto residents served. whether it serves low-income residents and any other relevant information. Homeless citizens from and served by agencies throughout Palo Alto: number to be determined. 3. Budget Narrative: Describe specifically how the requested funding will be used. Funds will be used for user licenses and s·upport and for training rel~ted. expenses. 4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify funding for this program. This proposal represents less than four percent of project funding. 24 or increasing the amount of work required of CONSULTANT. In the event that such changes are ordered, subject to the approval of CITY's City Council, as may be required, CONSULTANT will be enti tIed to full compensation for all work performed prior to CONSULTANT's receipt of the notice of change and·further will be enti tIed to an extension of the time schedule. Any increase iIi compensation for substantial changes will be determined in accordance with the provisions of this Contract. CITY will not be liable for the cost or payment of any change in work, unless the amount of additional compensation attributable to the change in work is agreed to, in writing, by CITY before CONSULTANT commences the performance of any such change in work. SECTION 3. QUALIFICATIONS, STATUS, AND DUTIES OF CONSULTANT 3.1 CONSULTANT represents and warrants that it has the expertise and professional qualifications to furnish or cause to be furnished the Services; CONSULTANT further represents and warrants that the program director and every individual, including any consultant, charged with the performance of the Services are duly licensed or certified by the State of California, to the extent such licensing or certification is required by law to perform the Services, and that the Program will be executed by them or under their supervision. 3.2 In reliance on the representations and warranties set forth in this Contract, CITY hires CONSULTANT to execute, and CONSULTANT covenants and agrees that it will execute or cause to be executed, the Program. 3.3 CONSULTANT will assign a single program director to have supervisory responsibility for the performance, progress, and execution of the Program. The program director will' represent CONSULTANT during the day-to-day work on the Program. If circumstances or conditions subsequent to the execution of this Contract cause the substitution of the program director, the CONSULTANT shall notify the program manager of such a change. 3.4 CONSULTANT represents and warrants that it will: 3.4.1 Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecution of the Program; 3.4.2 Keep itself fully informed of all existing and future Federal, State of California, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract and any materials used in CONSULTANT's performance of the Services; 050503 cI 0072547 2 3.10.4 Other Additional Services now or hereafter described in Exhibit "A" to this Contract. 3.11 CONSULTANT will be responsible for employing all consultants deemed neces'sary to assist CONSULTANT in the performance of the Services. CONSULTANT shall be responsible for the performance of its consultants or subcontractors in fulfilling the provisions of this contract. 3.12 CONSULTANT shall coordinate its services with other existing organizations providing similar services in order to foster community cooperation and to avoid unnecessary duplication of services. 3.13 CONSULTANT shall seek out and apply for other sources of revenue in support of its operation or services from county, state, federal and private sources. Unless deemed inappropriate by the program manager, CITY shall support CONSULTANT in its search of grants, funding, or other income by serving as a sponsoring agency, by providing letters of 'support, or by rendering advice on application for grants. 3.14 CONSULTANT shall include an acknowledgment of CITY funding and support in all appropriate publicity or publications regarding its programs and services using words to the effect that "services are provid~d in cooperation with the City of Palo, Alto" or "through City of Palo Alto funding" as approved by the program manager. 3.15 Throughout the term of, this Contract, CONSULTANT shall remain an independent, nonprofit corporation under the laws of California governed solely by a Board of Directors, with up-to-date bylaws.. CONSULTANT shall operate by its Bylaws. Any changes in CONSULTANT's Articles of Incorporation, Bylaws, or tax-exempt status shall be reported by CONSULTANT immediately to the Program Manager. 3.16 The Board of Directors of CONSULTANT shall include representation from the broadest possible cross section of the community including: those with expertise and interest in CONSULTANT's services, representatives from community organizations, and users of CONSULTANT's services. 3.17 All meetings of the Board of Directors of CONSULTANT shall be open to the public, except meetings, or portions thereof, dealing with personnel or litigation matters. 3.18 CONSULTANT shall keep minutes of all regular and special meetings of its Board of Directors. 050503 cI 0072547 4 of such notice, CONSULTANT will immediately discontinue its performance under this Contract. 12.2 CONSULTANT may terminate this Contract or suspend its execution of the Program by giving thirty (30) days prior' written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY or in the event CITY indefinitely withholds or withdraws its request for the initiation or continuation of Basic Services or the execution of the Program. 12.3 Upon such suspension or termination by CITY, CONSULTANT will be compensated for the Basic Services and Additional Services performed and deliverables received and approved prior to receipt of written notice from CITY of such suspension or abandonment, together with authorized additional and reimbursable expenses then due. If the Program is resumed after it has been suspended for more than 180 days, any change in CONSULTANT's compensation will be subject to renegotiation and, if necessary, approval of CITY's City Council. If this Contract is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT's services which are of direct and immediate benefit to CITY, as such dete~mination may be made by the city manager in the reasonable exercise of his discretion. 12.4 In the event of termination of this Contract or suspension of work on the Program by CITY where CONSULTANT is not in default, CONSULTANT will receive compensation as follows: 12.4.1 For approved items of services, CONSULTANT will be compensated for each item of service fully performed in the amounts authorized under this Contract. 12 .4.2 For approved i terns of' services on which a notice to proceed is issued by CITY, but which are not fully performed, CONSULTANT will be compensated for each item of service in an amount which bears the same ratio to the total fee otherwise payable for the performance of the service as the quantum of service actually rendered bears to the services necessary for the full performance of that item of service. 12.4.3 The total compensation payable under the preceding paragraphs of this Section will not exceed the payment specified under Section 5 for the respective items of service to be furnished by CONSULTANT. 12.5 Upon such suspension or termination, CONSULTANT will deliver to the city manager immediately any and all copies of the deliverables, whether or not completed, prepared by CONSULTANT or its consultants, if any, or given to CONSULTANT or its consultants, if any, in connection with this Contract. Such materials will become the property of CITY. 050503 cI 0072547 10 · ' 12.6 The failure of CITY to agree with CONSULTANT's independent findings, conclusions, or recopmendations, if the same are called for under this Contract, on the basis of differences in matters of judgment, will not be construed as a failure on the part of CONSULTANT to fulfill its obligations under this Contract. SECTION 13. ASSIGNMENT 13.1 This Contract is for the personal services of CONSULTANT, therefore, CONSULTANT will not assign, transfer, convey, or otherwise dispose of this Contract or any right, title or interest in or to the same or any part thereof without the prior written consent of CITY. A consent to one assignment will not be deemed to be a consent to any subsequent assignment. Any assignment made without the approval of CITY will be void and, at the option of the city manager, this Contract may be terminated. This Contract will not be assignable by operation of law. SECTION 14. NOTICES 14.1 All notices hereunder will be given, in writing, and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Copy to: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 Cubberley Community Center and Human Services Division City of Palo Alto 4000 Middlefield Road, T2 Palo Alto, CA 94303 To CONSULTANT: Attention of the program director at the address of CONSULTANT recited above SECTION 15. CONFLICT OF INTEREST 15.1 In accepting this Contract, CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any· manner or degree with the performance of the Services. 15.2 CONSULTANT further covenants that, in the performance of this Contract, it will ·not employ contractors or persons having such an interest mentioned above. CONSULTANT certifies that no one who has or will have any financial interest under this Contract is an officer or employee of CITY i this provision will be interpreted in accordance with the applicable 050503 cl 0072547 11 provisions of the Palo Alto Municipal Code and the Government Code of the State of California. SECTION 16. NONDISCRIMINATION 16.1 As set forth in the Palo Alto Municipal Code, no discrimination will be made in the employment of persons under this Contract because of the age, race, color, national orlgln, ancestry, religion, disability, sexual preference or gender of such person. If the value of this Contract is, or may be, five· thousand dollars ($5,000) or more, CONSULTANT agrees to meet all requirements of the Palo Alto Municipal Code pertaining to nondiscrimination in employment, including completing the requisite form furnished by CITY and set forth in Exhibit "D". 16.2 CONSULTANT agrees that each contract for services from independent providers will contain a provision substantially as follows: "{Name of Provider] will provide CONSULTANT with a certificate stating that [Name of Provider] is currently in compliance with all Federal and State of California laws covering nondiscrimination in employment; and that [Name . of Provider] will not discriminate in the employment of any person under this contract because of the. age, race, color, national origin, ancestry, religion, disabili ty, sexual preference or gender of such person." 16.3 If CONSULTANT is found in violation of the nondiscrimination prOVl:S10nS of the State of California Fair Employment Practices Act or similar provisions of Federal law or executive order in the performance of this Contract, it will be in default of this Contract. Thereupon, CITY will have the power to cancel or suspend this Contract, in whole or in part, or to deduct the sum of twenty-five dollars ($25) for each person for each calendar day during which such person was subjected to discrimination, as damages for breach of. contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer will constitute evidence of a breach of this Contract. SECTION 17. MISCELLANEOUS PROVISIONS 17·.1 CONSULTANT represents and warrants that it has knowledge of the requirements of the federal Americans with Disabilities Act of 1990, and the Government Code and the Health and Safety Code of the State of California, relating to access to public buildings and accommodations for disabled persons, and relating to facilities for disabled persons. CONSULTANT will 050503 c\ 0072547 12 < ' comply with or ensure by its advice that compliance with such provisions will be effected pursuant to the terms of this Contract. 17.2 Upon the agreement of the parties, any controversy or claim arising out of or relating to this Contract may be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. 17.3 This Contract will be governed by the laws of the State of California, excluding its conflicts of law. 17;4 In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California or in the United States District Court for the Northern District of California in the County of Santa Clara, State of California. 17.5 The prevailing party in. any action brought to enforce the terms of this Contract or arising out of this Contract may recover its reasonable costs and attorneys' fees expended in connection with that action. 17.6 This document represents the entire and integrated Contract between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 17.7 All provisions of this Contract, whether covenants or conditions, will be deemed to be both covenants and conditions. 17.8 The covenants, terms, conditions and provisions of this Contract will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants, as the case may be, of the parties. 17.9 If a court of competent jurisdiction finds or rules that any provision of this Contract or any amendment thereto is void or unenforceable, the unaffected provisions of this Contract and any amendments thereto will remain in full force and effect. 17.10 All exhibits referred to in this Contract and any addenda, appendices, attachments, and schedules which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and will be deemed to be a part of this Contract. 17.11 This Contract may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one and the same instrument. 050503 cl 0072547 13 17.12 This Contract is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Contract will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Contract are no longer available. This Section 17.12 will take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Contract. IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Contract on the date first above written. ATTEST: City Clerk APPROVED AS TO FORM: Senior Asst. City Attorney APPROVED: Assistant City Manager Director of Community Services Director of Administrative Services Insurance Review APPROVED AS TO CONTENT: Director, Human Services Division Attachments: CITY OF PALO ALTO Mayor ADOLESCENT COUNSELING SERVICES, INC. By: ______ ~ __________________ _ Name: __________________ ~-------- Title: ________________________ __ By: ________________________ ___ Name: __________________________ __ Title: ________________________ __ Taxpayer's I.D. No. 51-0192551 (Compliance with Corp. Code § 313 is required if the entity on whose behalf this contract is signed is a corporation. In the alternative, a certified corporate resolution attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) EXHIBIT "A": EXHIBIT "B": SCOPE OF PROGRAM SERVICES & TIME SCHEDULE CONTRACT BUDGET EXHIBIT "C": INSURANCE EXHIBIT "D": NONDISCRIMINATION COMPLIANCE FORM 050503 cl 0072547 14 · ' \ STATE OF COUNTY OF CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) ss. On before me, the undersigned, a Notary Public in and for said County and State, personally appeared ____________ ~ ___________________________________ , personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the .same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary Public 050503 cl 0072547 15 STATE OF COUNTY OF CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) ss. On before me, the undersigned, a Notary Public in and for. said County and State, personally appeared __________________________________________________ , personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) . whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary Public 050503 cl 0072547 16 " ' EXHIBIT "A" ADOLESCENT COUNSELING SERVICES (ACS), INC. On-Campus Counseling and Outreach Program FY 2005-07 SCOPE OF PROGRAM SERVICES I PROGRAM SERVICES CONSULTANT shall provide an On-Campus Counseling Program. to make cnSIS intervention and direct counseling services easily available· to middle and high school students and family members. CONSULTANT shall provide a Community Counseling Program to coordinate on-site services, refenal services and crisis counseling. II PROGRAM GOALS To address issues that prevents thepersonal growth and academic success of Palo Alto youth and to provide professional training to the next generation of mental health clinicians in our community. III PROGRAM OBJECTIVES 1) By June 30, 2006,650 unduplicated Palo Alto residents and a total of750 clients will participate in 2,500 counseling services. 2) By June 30, 2006, 50% of students seen five or more times will maintain or improve their grades. 3) By June 30,2006,70% of students seen five or more times will improve their level of fLlllctioning. . 4) By June 30,2006,80% will report that the counseling they received was helpful or very helpful. 5) By June 30, 2006,4 Progtam Directors will be provided in the P AUSD system, with a licensed clinician on each of the five secondary campuses. 6) By June 30, 2006, at least 1 Latino Outreach Counselor will be provided in the PAUSD system, providing bilingual counseling and outreach. IV PROGRAM METHODS 1) ACS Exhibit "A" Provide crisis intervention and direct counseling services at five secondary schools in Palo Alto. Services shall be provided at Palo Alto High School, Gunn High School, Terman, Jane Latlu·op Stanford Middle School, and Jordon Middle School. 1 2) Provide five licensed and experienced mental health professionals as program directors. 3) Recruit, train and supervise 14-18 graduate level counseling interns to provide on-site individual, family and group counseling to students and their families. 4) Provide free counseling services and prevention, education, refen-al to cOlmnunity i·esources, and critical education to parents and students in Palo Alto. 5) Provide Latino Outreach Coordinator to facilitate the formation of discussion groups and informal organizations to promote mutual respect, tolerance and socialization among Latino students to perform direct counseling and liaison work at all four secondary school sites and in the community. V DELIVERABLES 1 ) CONSULTANT shall provide semiannual activity reports relating to this Scope of Program Services for the periods ending December 31, 2005, June 30, 2006, December 31, 2006, June 30, 2007, within fifteen days after these dates. Each report shall cover the preceding six months, and other such infOlmation as the Program Manager may request. The final report shall focus on the preceding six months, but also shall provide information on contract services for the entire year. Each report shall be prepared in the form agreed upon by the Program Manager and the CONSULTANT. VI TIME SCHEDULE .. Services shall commcnce Oil July 1,2005 and continue through June 30, 2007. + Semirumual progress reports shall be completed and submitted to the City on the fifteenth day aftet: each six-month period. VII REQUIREMENTS + The City of Palo Alto requires mention of its name in all materials that aclmowledge donors in any public announcements or pUblicity regarding funded progrruns. +. CONSULTANT shall comply with the Americans with Disabilities Act (ADA) of 1990. ACS 2 Exhibit "A" ., . Exhibit "0" CERTIFICATION OF NONDISCRIMINATION Certification of Nondiscrimination: As suppliers of goods or services to the City of Palo Alto, the firm and individuals listed below certify that they do not discriminate in employment with regards to age, race, color, religion, sex, national origin, ancestry, disability, or sexual preference; that they are in compliance with all Federal, State, and local directives and executive orders regarding nondiscrimination in employment. THE INFORMATION HEREIN IS CERTIFIED CORRECT BY SIGNATURE(S) BELOW. Firm: Signature: Name: (PRINT OR TYPE NAME) . Signature: . Name: (PRINT OR TYPE NAME) Note: California Corporations Code Section 313 requires two corporate officers to execute contracts. *The signature of First Officer* must be one of the folloVving: Chairman of the Board; President; or Vice President. **The signature of the Second Officer** must be one of the follol/lAng: Secretary; Assistant Secretary; Chief Financial Officer, or Assistant Treasurer. (In the altemative, a certified corporate resolution attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) CITY OF PALO ALTO PAGE 1 OF 1 .. CITY's City Council, as may be required, CONSULTANT will be enti tIed to full compensation for all work performed prior to CONSULTANT's receipt of the notice of change and further will be entitled to 'an extension of the time schedule. Any increase in compensation for substantial changes will be determined in accordance with the provisions of this Contract. CITY will not be liable for the cost or payment of any change in work, unless the amount of additional compensation attributable to the change in work is agreed to, in writing, by CITY before CONSULTANT commences the performance of any such change in work. SECTION 3. QUALIFICATIONS, STATUS, AND DUTIES OF CONSULTANT 3.1 CONSULTANT represents and warrants that it has the expertise and professional qualifications to furnish or cause to be furnished the Services. CONSULTANT further represents and warrants that the program director and every individual, including any consultant, charged with the performance of the Services are duly licensed or certified by the State of California, to the extent such licensing or certification is required by law to perform the Services, and that the Program will be executed by them or under their supervision. 3.2 In reliance on the representations and warranties set forth in this Contract, CITY hires CONSULTANT to execute, and CONSULTANT covenants and agrees that it will execute or cause to be executed, the Program. 3.3 CONSULTANT will assign a single program director to have supervisory responsibility for the performance, progress, and execution of the Program. The program director will represent CONSULTANT during the day-to-day work on the Program. If circumstances or conditions subsequent to the execution of this Contract cause the substitution of the program director, the CONSULTANT shall notify the program manager of such a change. 3.4 CONSULTANT represents and warrants that it will: 3.4.1 Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incident to the due and lawful prosecution of the Program; 3 .4.2, Keep itself fully informed of all existing and future Federal, State of California, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract and any materials used in CONSULTANT's performance of the Services; 3.4.3 At all times observe and comply with, and cause its employees and consultants, if any, who are assigned to the 050608 cI 0072553 2 > ' 3.11 CONSULTANT will be responsible for employing all consultants deemed necessary to assist CONSULTANT in the performance of the Services. CONSULTANT shall be responsible for the performance of its consultants or subcontractors in fulfilling the provisions of this contract. 3.12 CONSULTANT shall coordinate its services with other existing organizations providing similar services in order to foster community cooperation and to avoid unnecessary duplication of services. 3.13 CONSULTANT shall seek out and apply for other sources of revenue in support of its operation or services· from county, state, federal and private sources. Unless deemed inappropriate by the program manager, CITY shall support CONSULTANT in its search of grants, funding, or other income by serving as a sponsoring agency, by providing letters of support, or by rendering advice on application for grants. 3.14 CONSULTANT shall include an acknowledgment of CITY funding and support in all appropriate publicity or publications regarding its programs and services using words to the effect that "services are provided in cooperation with the City of Palo Alto" or "through City of Palo Alto funding" as approved by the program manager. 3.15 Throughout the term of this Contract, CONSULTANT shall remain an independent, nonprofit corporation under the laws of California governed solely by a Board of Directors, with up-to-date bylaws. CONSULTANT shall operate by its Bylaws. Any changes in CONSULTANT's Articles of Incorporation, Bylaws, or tax~exempt status shall be reported by CONSULTANT immediately to the Program Manager. 3.16 The Board of Directors of CONSULTANT shall include representation from the broadest possible cross section of the community including: those with expertise and interest in CONSULTANT's services, representatives from community organizations, and users of CONSULTANT's services. 3.17 CONSULTANT shall keep minutes of all regular and special meetings of its Board of Directors. SECTION 4. DUTIES OF CITY 4.1 CITY will furnish or cause to be furnished the services listed in Exhibit "A" and such information regarding its requirements applicable to the Program as may be reasonably requested by CONSULTANT. 4.2 CITY will review and approve, as necessary, in a timely manner the deliverables and each phase of work performed by 050608 cl 0072553 4 · . 7 . 5 The original's of the deli verab1es prepared by or under the direction of CONSULTANT in the performance of this Contract will become the property of CITY irrespective of whether the Program is completed upon CITY's payment of the amounts required to be paid to CONSULTANT. These originals will be delivered to CITY without additional compensation. CITY' will have the right to utilize any final and incomplete drawings, estimates, specifications, and any other documents prepared hereunder by CONSULTANT, but CONSULTANT disclaims any responsibility or liability for any alterations or modifications of such documents. SECTION 8. INDEMNITY 8.1' CONSULTANT agrees to protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents, from any and all demands, claims, or liability of any nature" including death or injury to any person, property damage or any other loss, caused by or arising out of CONSULTANT's, its officers', agents', consultants' or employees' negligent acts, errors, or omissions, or willful misconduct, or conduct for which applicable law may impose strict liability on CONSULTANT in the performance of or failure to perform its obligations. under this Contract. SECTION 9. WAIVERS , 9 . 1 The wai ver by ei ther party of any breach or violation of any covenant, term" condition or provision of this Contract or of the provisions of any ordinance or law will not be deemed to be a waiver of any such covenant, term, condi tion, provision, ordinance, or law or of any subsequent breach or violation of the same or of any other covenant, term, condition, provision, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder will not be deemed to be a waiver of any preceding breach or violation by the other party of any covenant, term, condition or provision of this Contract or of any applicable law or ordinance. 9.2 No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of' its rights under this Contract. SECTION 10. INSURANCE 10.1 CONSULTANT, at its sole cost and expense, will obtain and maintain, in full force and effect during the term of this Contract, the insurance coverage described in Exhibit "C", insuring not only CONSULTANT and its consultants, if'any, but also, with the exception of workers' compensation, employer's liability and professional liability insurance, naming CITY as an additional insured concerning CONSULTANT's performance under this Contract. 050608 cl 0072553 8 of such notice, CONSULTANT will inunediately discontinue its performance under this Contract. 12.2 CONSULTANT may terminate this Contract or suspend its execution of the Program by giving thirty (30) days prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY or in the event CITY indefinitely withholds or withdraws its request for the initiation or continuation of Basic Services or the execution of the Program. 12.3 Upon such suspension or termination by CITY, CONSULTANT will be compensated for the Basic Services and Additional Services performed and deliverables received and approved prior to receipt of written notice from CITY of such suspension or abandonment, together with authorized additional and reimbursable expenses then due. If the Program is resumed after it has been suspended for more than 180 days, any change in CONSULTANT's compensation will be subject to renegotiation and, if necessary, approval of CITY's City Council. If this Contract is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT's services which are of direct and inunediate benefit to CITY, as such determination may be made by the city manager in the reasonable exercise of his discretion. 12.4 In the event of termination of this Contract or suspension of work on the Program by CITY where CONSULTANT is not in default, CONSULTANT will receive compensation as follows: 12.4.1 For approved items of services, CONSULTANT will be compensated for each item of service fully performed in the amounts authorized under this Contract. 12 .. 4 . 2 For approved items of services on which a notice to proceed is issued by CITY, but which are not fully performed, CONSULTANT will be compensated for each item of service in an amount which bears the same ratio to the total fee otherwise payable for the performance of the service as the quantum of service actually rendered bears to the services necessary for the full performance of that item of service. 12.4.3 The total compensation payable under the preceding paragraphs of this Section will not exceed the payment specified under Section 5 for the respective items of service to be furnished by CONSULTANT. 12.5 Upon such suspension or termination, CONSULTANT will deliver to the city manager inunediately any and all copies of the deliverables, whether or not completed, prepared by CONSULTANT or its consultants, if any, or given to CONSULTANT or its consultants, if any, in connection with this Contract. Such materials will become the property of CITY. 050608 cl 0072553 10 provision will be interpreted in accordance with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the State of California. SECTION 16. NONDISCRIMINATION 16.1 As set forth in the Palo Alto Municipal Code, no discrimination will be made in the employment of persons under this Contract because of the age, race, color, national origin, ancestry, religion, disability, sexual preference or gender of such person. If the value of this Contract is, or may be, five thousand dollars ($5,000) or more, CONSULTANT agrees to meet all requirements of the Palo Alto Municipal Code pertaining to nondiscrimination in employment, including completing the requisite form furnished by CITY and set forth in Exhibit "D". 16.2 CONSULTANT agrees that each contract for services from independent providers will contain a provision substantially as follows: \\ [Name of Provider] will provide COr.:JSULTANT with a certificate stating that [Name of Provider] is currently in compliance with all Federal and State of California laws covering nondiscrimination in employment; and .that [Name of Provider] will not discriminate in the employment of any person under this contract because of the age, race, color, national origin, ancestry, religion, disabili ty, sexual preference or gender of such person." 16.3 If CONSULTANT is found in violation of the nondiscrimination provisions of the Sta,te of California Fair Employment Practices Act or similar provisions of Federal law or executive order in the performance of this Contract, it will be in default of this Contract. Thereupon, CITY will have the power to cancel or suspend this Contract, in whole or in part, or to deduct the sum of twenty-five dollars ($25) for each person for each calendar day during which such person was subj ected to discrimination, as damages for breach of contract, or both. Only a finding of the State of California Fair Employmen~ Practices Commission or the equivalent federal agency or officer will constitute evidence of a breach of this Contract. SECTION 17. MISCELLANEOUS PROVISIONS 17.1 CONSULTANT represents and warrants that it has knowledge of the requirements of the federal Americans with Disabilities Act of 1990, and the Government Code and the Health and Safety Code of the State of California, relating to access to public buildings and accommodations for disabled persons, and 050608 cl 0072553 12 relating to facilities for disabled persons. CONSULTANT will comply with or ensure by its advice that compliance with such provisions will be effected pursuant to the terms of this Contract. 17.2 Upon the agreement of the parties, any controversy or claim arising out of or relating to this Contract may be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. 17.3 This Contract will be governed by the laws of the State of California, excluding its conflicts of law. 17.4 ·In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California or in the United States District Court for the Northern District of California in the County of Santa Clara, State of California. 17.5 The prevailing party in any action brought to enforce the terms of this Contract or arising out of this Contract may recover its reasonable costs and attorneys' fees 'expended in connection with that action. 17.6 This document represents the entire and integrated Contract between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 17.7 All provisions of this Contract, whether covenants or conditions, will be deemed to be both covenants and conditions. 17.8 The covenants, terms, conditions and provisions of this Contract will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants, as the case may be, of the parties. 17.9 If a court of competent jurisdiction finds or rules that any provision of this Contract or any amendment thereto is void or unenforceable, the unaffected provisions of this Contract and any amendments thereto will remain in full force and effect. 17.10 All exhibits referred to in this Contract and any addenda, appendices, attachments, and schedules which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and will be deemed to be a part of this Contract. 050608 cl 0072553 13 EXHIBIT "A" A VENIDAS, INC. Senior Services 2005-07 SCOPE OF PROGRAM SERVICES I PROGRAM SERVICES CONSULTANT shall provide services to the elderly and their families and caregivers through enrichment and individual and family services. II PROGRAM GOALS 1) To provide a comprehensive local resource for seniors and caregivers. 2) To support senior adults in maintaining and improving their functional ability to remain in their own homes. 3) To support caregivers in their work of providing in-home care to less independent seniors. 4) To support older adults in maintaining their homes, keeping them safe and in good operating condition at an affordable cost. 5) To support senior adults in maintaining or improving health and level of fitness. 6) To support seniors in achieving greater satisfaction in life and improved emotional well being. 7) To support the seniors and caregivers in their search for information about, and assistance with, complex and ever-changing issues and problems associated with agmg. III PROGRAM OBJECTIVES 1) 2) 3) Avenidas Exhibit "A" To continue to survey the community and its participants to assess the needs oflocal seniors and caregivers; regularly re-evaluate its programs and services and develop a multi-year strategic plan. Provide case management to 50 frail, homebound seniors; Provide 7,000 hours of support to homebound seniors; 1 i' 2) Provide weekly academic, health and fitness courses to facilitate intellectual and physical stimulation and to provide opportunity for new skill building such as computer use; 3) Provide a wide variety oflectures to broaden perceptions and to cultivate ideas; 4) Provide entertainment, fellowship, and information exchange at special events, bingo and bridge games, dances, concerts and other recreational activities; 5) Provide health maintenance screenings including audiology, dentistry, skin cancer, vision/glaucoma, podiatry, blood pressure and mammography. 6) Provide information about health and wellness. 7) Facilitate one-to-one counseling services through scheduling, coordination, and providing meeting space. 8) Provide information and referral to seniors, family members and service providers. 9) Provide case management that inClude assessment, care planning, and serVIce arrangements to seniors and frail homebound seniors. 10) Provide emotional support to seniors through support groups facilitated by a master's level social worker. . 11) Provide consultations to caregivers for practical advice, linkage to community resources and emotional support. 12) Provide emotional support to caregivers through monthly support groups facilitate by social work staff. 13) Provide emotional and practical support to homebound seniors through trained volunteers. 14) Provide brief resource counseling and practical support to clients through person-to- person or telephone sessions. 15) Develop and maintain linkages with local senior housing facilities through regular site visits. 16) Provide counseling, referral or enrollment into adult day health services for individuals and their families who are in search of assistance for less independent older adults. Avenidas 3 Exhibit "A" I' CONTRACT NO. BETWEEN THE CITY OF PALO ALTO AND PALO ALTO COMMUNITY CHILD CARE, INC. FOR CHILD CARE SUBSIDY PROGRAM This Contract No. is entered into by and between the CITY OF PALO ALTO, a chartered ci ty and a municipal corporation of the State of California ("CITY"), and PALO ALTO COMMUNITY CHILD CARE, INC., a corporation duly organized and existing under the Nonprofit Corporation Law of the State of California, located at 3990 Ventura court, Palo Alto, CA 94306 ("CONSULTANT") . RECITALS: WHEREAS, CITY recognizes the continuing needs for child care services for all those persons who live in the City of Palo Alto; and WHEREAS, in response to the need for subsidized child care services, CITY desires to support the coordination and operation of a child care subsidy program; and' WHEREAS, CONSULTANT's services hereunder shall include the administration'of a child care subsidy program (hereinafter the "Program") and the provision of subsidized child care services under the program at PALO ALTO COMMUNITY CHILD CARE CENTERS and CONSULTANT'S affiliate centers ("Affiliate Centers"). The 'Program shall be provided in accordance with the specifications set forth in the document entitled "FY 2005-2007 SUBSIDY PROGRAM SPECIFICATIONS, II which is attached hereto as Exhibit "B" (with its Attachments 1-2) and made a part hereof by this reference. WHEREAS, CITY desires to engage CONSULTANT, including its employees, if any, in providing the Services by reason of its qualifications and experience' in performing the Services, and CONSULTANT has offered to complete the Program on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Contract, the parties agree: SECTION 1. TERM 1~1 This Contract will commence on July 1, 2005 and will terminate on June 30, 2007, unless this Contract is earlier terminated by CITY. Upon the receipt of CITY's notice to proceed, CONSULTANT will commence work on the initial and subsequent Program tasks in accordance with the time schedule set forth in 050614 sm 0072579 1 Services, not included under the Basic Services, if so authorized, in writing, by CITY: 3 . 13 .1 Providing services as an expert connection with any public hearing or meeting, proceeding, or proceeding of a court of record; witness in arbitration 3.13.2 Incurring travel and subsistence expenses for CONSULTANT and its staff beyond those normally required under the Basic Services; 3.13.3 Performing any other Additional Services that may be agreed upon by the parties subsequent to the execution of this Contract; and 3.13.4 Other Additional Services now or hereafter described in Exhibit "A" to this Contract. 3.14 CONSULTANT will be responsible for employing all \ CONSULTANTS deemed necessary to assist CONSULTANT in the performance of the Services. The appointment of CONSULTANTS must be approved, in advance, by CITY, in writing, and must remain acceptable to CITY during the term of this Contract. 3.15 CONSULTANT shall provide the Program according to the policies and operating principals set forth below: 3.15.1 Parents. or guardians of children in the PROGRAM shall have the opportunity and be actively encouraged to choose the child care services that best meet their needs. 3.15.2 Inclusion of children in the Program wi~h differing social, cultural, ethnic and economic backgrounds shall be actively encouraged. 3.15.3 CONSULTANT shall use its best efforts to serve the maximum number of children in all age categories under the Program. 3.15.4 Client payment of fees for services in the Program will be. related to ability to pay, using as a guide CONSULTANT's Family Fee Schedule included in this Contract as· Attachment 1 to Exhibit "B" hereof. 3 .15 .5 General and income eligibili ty for participation in the Program as a recipient of child care subsidy funding·shall be as set forth in Exhibit "B" hereof. 050614 SID 0072579 5 3.21 The Board of Directors of CONSULTANT shall include representation from the broadest possible cross section of the community including: those with expertise and interest in CONSULTANT'S services, representatives from community organizations, and user of CONSULTANT's services. 3.22 All meetings of the Board of Directors of CONSULTANT shall be open to the public, except meetings, or portions thereof, dealing with personnel, real estate transactions, or litigation matters. 3.23 CONSULTANT shall keep minutes of all regular and special meetings of its Board of Directors. SECTION 4. DUTIES OF CITY 4.1 CITY will furnish or cause to be furnished the services listed in Exhibit "A" and such information regarding its requirements applicable to the Program as may be reasonably requested by CONSULTANT. 4.2 The city manager will represent CITY for all purposes under this Contract. The Manager of Child and Family Resources for the Human Services Division is designated as the program manager for the city manager. The program manager will supervise the performance, progress, and execution of the Program, and will be assisted by the Management Assistant for the Human Services Division. 4.3 In the event CITY should determine from any identifiable source, including but not limited to reports submitted by CONSULTANT under this contract or any evaluation report from any identifiable source, that there is a condition which requires correction, CITY may forward to CONSULTANT requests for corrective action. Such requests shall indicate the nature of the issue or issues which are to be reviewed to determine the need for corrective action and may include a recommendation as to appropriate corrective action. Within thirty (30) days of CITY'S request, CONSULTANT shall submit its response, which shall include its views of the problem and proposed action, if any. Upon request of either party, the parties shall meet to discuss any such request and response within the thirty-day period specified. SECTION 5. COMPENSATION 5.1 CITY will compensate CONSULTANT for the following services and work: 5.1.1 In consideration of the full performance of the Basic Services, including any authorized reimbursable expense, CITY 050614 8m 0072579 7 .. . this Contract to CONSULTANT for services under the Program rendered by Palo Alto Corrununity Child Care Centers or Affiliate Centers shall also not exceed the fees set forth in Attachments 1 and 2 of Exhibit "B", less the amount of any parent contribution paid when required by the Family Fee Schedule set forth in Attachment 1 to Exhibi t "B". 5 .1.7 All property donated to CONSULTANT shall be presumed donated to CONSULTANT, unless specified otherwise. 5.1.8 Upon termination of the Program, all equipment and other property purchased with CITY funds not directly on loan from CITY may be disposed of with prior approval of the CITY, by CONSULTANT to ,corrununity nonprofit organizations providing children's services. If any property purchased with CITY funds is not disposed of within a reasonable period of time, not to exceed three months, the property, or reasonable value therefor, shall be turned over by CONSULTANT to CITY irrunediately, and the same shall become the permanent property of CITY. 5.1.9 The full payment of charges for extra work or changes, or both, in the execution of the Program will be made, provided such request for payment is initiated by CONSULTANT and authorized, in writing, by the program manager. Payment will be made within thirty (30) days of submission by CONSULTANT ofa statement, in triplicate, of itemized costs covering such work or changes, or both. Prior to commencing such extra work or changes, or both, the parties will agree upon an estimated maximum cost for such extra work or changes. CONSULTANT will not be paid for extra work or changes, including, without limitation, any design work or change order preparation, which is made necessary on account of CONSULTANT'S errors, omissions, or oversights. 5.1.10 Direct personnel expense of employees assigned to the execution of the Program by CONSULTANT will include only the work and other documents pertaining to the Program, and in services rendered, to the extent such services are expressly contemplated under this Contract. Included in the cost of direct personnel expense of these employees are salaries and mandatory and customary benefits such as statutory employee benefits, insurance, sick leave, holidays and vacations, pensions and similar benefits. 5.2 The schedule of payments will be made as follows: 5.2.1 CITY shall pay CONSULTANT the sum of One Hundred Six Thousand Four Hundred Thirty Dollars ($106,430.00) on each of the following dates: July 15, 2005, October 15, 2005, January 15, 2006, and April 15, 2006. 050614 sm 0072579 9 · , .' " . t () I shall be submitted on an annual basis to the CITY's Human Services Division by CONSULTANT. 7.5 CONSULTANT shall provide for independent audit of its fiscal year transactions, records, and financial reports at least every two (2) years. The certified public accountant shall submit the report to both parties. The cost of this audit shall be borne by CONSULTANT. 7.6 The originals of the deliverables, if any, prepared by or under the direction of CONSULTANT in the performance of this Contract will become the property of CITY irrespective of whether the Program is completed upon CITY's payment of the amounts required to be paid to CONSULTANT. These originals will be delivered to CITY without additional compensation. CITY will have the right to utilize any final and incomplete drawings, estimates, specifications, and any other documents prepared hereunder by CONSULTANT, but CONSULTANT disclaims any responsibility or liability for any alterations or modifications of such documents. SECTION 8. INDEMNITY 8.1 CONSULTANT agrees to protect, indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents,from any and all demands, claims, or liability of any nature, including death or injury to any person, property damage or any other loss, caused by or arising out of CONSULTANT's, its officers', agents', CONSULTANTS' or employees' negligent acts, errors, or omissions, or willful misconduct, or conduct for which applicable law may impose strict liability on CONSULTANT in the performance of or failure to perform its obligations under this Contract, and the provision of child care services by CONSULTANT, its employees, agents, or subcontractors, or by the CONSULTANT affiliate centers, whether or not such services are paid for with administration or subsidy funds under this contract. SECTION 9. WAIVERS 9.1 The wai ver by ei ther party of any breach or violation of any covenant, term, condition or provision of this Contract or of the provisions of any ordinance or law will not be deemed to be a waiver of any such covenant, term, condition, provision, ordinance, or law or of any· subsequent breach or violation of the same or of any other covenant, term, condition, provision, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder will not be deemed to be a waiver of any preceding breach or violation by the other party of any covenant, term, condition or provision of this Contract or of any applicable law or ordinance. 050614 sm 0072579 11 , ., , , damage, injury, or loss arising after the Contract is terminated or the term has expired. SECTION 11. WORKERS' COMPENSATION 11.1 CONSULTANT, by executing this Contract, certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and certifies that it will comply with such provisions, as applicable, before commencing the performance of the Program. SECTION 12 -TERMINATION OR SUSPENSION OF CONTRACT OR PROGRAM 12.1 The city manager may suspend the execution of the Program, in whole or in part, or terminate this Contract, with or without cause, by giving thirty (30) days prior written notice thereof to CONSULTANT, or immediately after submission to CITY by CONSULTANT of any completed item of Basic Services. Upon receipt of such notice, CONSULTANT will immediately discontinue its performance under this Contract. 12.2 CONSULTANT may terminate this Contract or suspend its execution, of the Program by giving thirty (30) days' prior written notice thereof to CITY, but only in the event of a substantial failure of performance by CITY or in the event CITY indefinitely withholds or withdraws its request for the initiation or continuatiori of Basic Services or the execution of the Program. 12.3 Upon such suspension or termination by CITY, CONSULTANT will be compensated for the Basic· Services and Additional Services performed and deliverables received and approved prior to receipt of written notice from CITY of such suspension or abandonment, together with authorized additional and reimbursable expenses then due. If the Program is resumed after it has been suspended for more than 180 days, any change in CONSULTANT's compensation will be subject to renegotiation and, if necessary, approval of CITY's City Council. If this Contract is suspended or terminated on account of a default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT's services which are of direct and immediate benefit to CITY, as such determination may be made by the city manager in the reasonable exercise of her discretion. 12.4 In the event of·termination of this Contract by the CITY, CONSULTANT shall forthwith close CITY-funded portions of the Program; provided, however, due regard shall be given to the need for Program recipients to locate alternate forms of care for their 050614 sm 0072579 13 SECTION 14. NOTICES 14.1 All notices hereunder will be given, in writing, and mailed, postage prepaid, by certified mail, addressed as follows: To CITY: Copy to: Office of the City Clerk City of Palo Alto Post Office Box 10250 Palo Alto, CA 94303 Cubberley Community and Human Services Division City of Palo Alto 4000 Middlefield Road, T2 Palo Alto, CA 94303 To CONSULTANT: Attention of the program director at the address of CONSULTANT recited above SECTION 15. CONFLICT OF INTEREST 15.1 In accepting this Contract, CONSULTANT covenants that it presently ,has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the Services. 15.2 CONSULTANT further covenants that, in the performance of this Contract, it will not employ contractors or persons who are officials, officers or employees of CITY having such an interest mentioned above without' divulgence of such fact to CITY. CONSULTANT certifies that no one who has or will have any financial interest under this Contract is an officer or employee of CITY; this provision will be interpreted in accordance with the applicable provisions of the Palo Al to Municipal Code and the Government Code of the State of California. SECTION 16. NONDISCRIMINATION 16.1 As set forth in the Palo Alto Municipal Code, no discrimination will be made in the employment of persons under this Contract because of the age, race, color, national origin, ancestry, religion, disability, sexual preference or gender of such person. If the value of this Gontract is, or may be, five thousand dollars ($5,000) or more, CONSULTANT agrees to meet all requirements of the Palo Alto Municipal Code pertaining to nondiscrimination in employment" including completing the requisite form furnished by CITY and set forth in Exhibit "D". 050614 sm 0072579 15 17.4 In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California or in the United States District Court for the Northern District of California in the County of Santa Clara, State of California. 17.5 The prevailing party in any action brought to enforce the terms of this Contract or arising out of this Contract may recover its reasonable costs and attorneys' fees expended in connection with that action. 17.6 This document represents the entire and integrated Contract between the parties and supersedes all prior negotiations, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 17.7 All provisions of this Contract, whether covenants or conditions, will be deemed to be both covenants and conditions. 17.8 The covenants, terms, conditions and provisions of this Contract will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and CONSULTANTS, as the case may be, of the parties. 17.9 If a court of competent jurisdiction finds or rules that any provision of this Contract or any amendment thereto is void or unenforceable, the unaffected provisions of this Contract and any amendments thereto will remain in full force and effect. 17.10 All exhibits referred to in this Contract and any addenda, appendices, attachments, and schedules which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and will be deemed to be a part of this Contract. 17 .11 This Contract may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one and the same instrument. 17.12 This Contract is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Palo Alto Municipal Code. This Contract will terminate without any penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds· for this Contract are no longer available. This Section 17.12 will take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Contract. 050614 sm 0072579 17 , q