HomeMy WebLinkAboutStaff Report 1466City of Palo Alto (ID # 1466)
City Council Informational Report
Report Type: Informational Report Meeting Date: 4/4/2011
April 04, 2011 Page 1 of 1
(ID # 1466)
Title: Contracts Awarded by the City Manager
Subject: Contracts Awarded by the City Manager from July 1, 2010 through
December 31, 2010
From:City Manager
Lead Department: Administrative Services
DISCUSSION
The Palo Alto Municipal Code (PAMC) Section 2.30.710 requires the City Manager to provide a
biannual report to Council consisting of contracts awarded by the City Manager or the
Purchasing Manager for: 1) general and professional services in excess of $25,000; and 2) public
works and goods in excess of $65,000. The following attachments fulfill this PAMC reporting
requirement.
Attachment A lists the service contracts awarded by the City Manager or Purchasing Manager
from July 1, 2010 through December 31, 2010. Attachment B lists the construction and goods
contracts awarded by the City Manager or Purchasing Manager from July 1, 2010 through
December 31, 2010. Attachment C lists the blanket order contracts awarded by the City
Manager or Purchasing Manager from July 1, 2010 through December 31, 2010. Blanket orders
allow for multiple purchases of goods or services from a specific vendor for a specific length of
time and dollar amount.
Attachments:
·ATTACHMENT A: SERVICE CONTRACTS (DOC)
·ATTACHMENT B: PUBLIC WORKS AND GOODS CONTRACTS (DOC)
·ATTACHMENT C:BLANKET ORDER CONTRACTS (DOC)
·ATTACHMENT D: EXCERPT FROM THE PALO ALTO MUNICIPAL CODE (DOC)
Prepared By:Cecilia Magana, Account Specialist Lead
Department Head:Lalo Perez, Director
City Manager Approval: James Keene, City Manager
ATTACHMENT A
* see attachment C description of bidding exemptions Page 1 of 2
Service Contracts Awarded from 07/01/10-12/31/10
($25,000-$85,000)
________________________________________________________________________________________________________
Contract
Awarded To Award Award Basis of Award Description
Date Amount
________________________________________________________________________________________________________
Duncan Weinberg Genzer 10/25/10 85,000.00 *PAMC2.30.360(g)Legal services
Kids Love Soccer 11/29/10 85,000.00 10 1 Soccer classes and camps
Western Truck Fabrication 09/10/10 84,923.84 7 1 Outfitting of vehicles
R3 Consulting 08/18/10 84,680.00 6 4 Utility waste rate cost of service study
Fallen Leaf Tree Service 08/24/10 84,500.00 7 3 Compost grinding services
City of Mountain View 11/08/10 82,782.00 *PAMC2.30.360(j)San Antonio road bridge over pass repair
A-1 Stump Removal 07/10/10 80,000.00 15 5 Stump grinding services
Horizon Centre, Inc.10/21/10 78,940.00 *PAMC2.30.360(b2) Development Center consultant
Hohbach Lewin, Inc.11/23/10 66,249.00 4 3 Architectural services for lot j repairs
Peterson Tractor, Inc.11/10/10 62,150.00 3 2 Caterpillar D8T Dozer repairs
Dance Fore, LLC 11/23/10 55,000.00 5 1 Dance class instructor for preschool children and youth
The KPA Group 09/01/10 54,880.00 4 6 Services for Speed Survey on various roadway segments.
IQM2, Inc.10/13/10 54,000.00 4 5 Agenda management software with maintenance
Davey Tree Surgery Company 08/30/10 52,143.00 18 2 Wood pole testing, treating and inspecting for utilities
ICMA 08/08/10 50,485.00 6 6 Fire services study
Russell R Wright 11/19/10 50,000.00 8 1 Instructor for gymnastics classes for preschool and youth
TJKM Transportation Consultant 08/11/10 50,000.00 10 12 Public outreach services
Quantum Energy Services 08/25/10 50,000.00 55 3 Electric efficiency financing program
Economic & Planning System, Inc.11/18/10 50,000.00 2 2 HSR Analysis
System Planning Corporation 08/18/10 46,600.00 6 6 Service utilization study
P.W. Stephens Environmental 10/08/10 45,828.00 3 3 Asbestos removal at Civic Center
Communication Academy 07/01/10 44,500.00 *PAMC2.30.360(b2)Instructor services
Geodesy 11/19/10 45,000.00 *PAMC2.30.360(b/d)Encompass software maintenance agreement
The Ethic Company 11/18/10 45,000.00 *PAMC2.30.360(b)Ethic program development
Harris Steel fence 11/08/10 44,238.00 26 5 Fence at Adobe pump station
Service Contracts Awarded from 07/01/10 to 06/30/10
($25,000-$85,000)
ATTACHMENT A
* see attachment C description of bidding exemptions Page 2 of 2
________________________________________________________________________________________________________
Contract
Awarded To Award Award Basis of Award Description
Date Amount
________________________________________________________________________________________________________
Stiles Truck Body & Equipment 10/21/10 40,258.75 5 3 Outfitting vehicle
Architectural Energy Corp 12/20/10 35,750.00 11 7 Art center commissioning agent
David J Powes and Associates 09/08/10 31,167.00 7 7 CEQA review at recycling center and HHW
Southwest Interiors 10/12/10 29,495.00 12 2 Bleacher replacement
Diablo Boiler 09/30/10 29,849.88 5 5 Temporary library boiler replacement
David J Powers and Associate 12/08/10 29,111.00 7 7 CEQA review materials and transfer facility
Civica Software 10/18/10 27,870.00 10 5 Public website update
Advanced Control Systems 12/21/10 26,809.00 4 3 Adobe station upgrade
Hewlett Packard 11/30/10 26,394.24 *PAMC2.30.360(b1)HP software support
Colantuono and Levin PC 09/26/10 25,000.00 *PAMC2.30.360(g)Legal Services
Tracy Rae Atwater-Gomez 09/15/10 25,000.00 *PAMC2.30.360(i)Legal Services
Golder Associates, Inc.11/08/10 25,000.00 *PAMC2.30.360(i)Consulting services for improvements and upgrades to landfill
Peckham and McKenney 10/12/10 25,000.00 *PAMC2.30.360(i)Recruitment service for library director
Protech Consulting & Engineering 10/20/10 25,000.00 *PAMC2.30.360(i)Soil samplings at MP Library and Community Center
Palladium Group, Inc.11/08/10 25,000.00 *PAMC2.30.360(i)Develop strategy management system
West Valley Construction Co.11/10/10 25,000.00 *PAMC2.30.360(b2)Emergency construction work to perform an excavation
Palo Alto Historical Association 12/07/10 25,000.00 *PAMC2.30.360(b1)Annual fee for service provided by PA Historical Museum
Prof Convergence Solutions 10/18/10 25,000.00 13 4 PBX maintenance and support services
Palo Alto Weekly 07/19/10 25,000.00 6 4 Advertising for zero waste program
ATTACHMENT B
* See Attachment C for a description of exemptions to competitive solicitation requirements
Goods Contracts Awarded from 07/01/10 to 12/31/10
($65,000-$250,000)
__________________________________________________________________________________________________________
Contract
Awarded To Award Award Basis of Award Description
Date Amount
__________________________________________________________________________________________________________
LDV, Inc.10/20/10 171,418.89 *PAMC2.30.360(j2)Mobile Command Lab
Maryland Industrial Trucks, Inc.11/15/10 170,381.36 *PAMC2.30.360(J2)Street Sweeper
Downtown Ford Sales 12/09/10 152,030.16 8 7 Ford Crowne Victoria Police Interceptor
Siemens Energy Inc.12/08/10 107,829.75 *PAMC2.30.360(i)Master control panel & meter
National Meter and Automation 12/08/10 91,638.91 *PAMC2.30.360(b1)Meters
Infilco Degremont, Inc.11/29/10 75,846.81 *PAMC2.30.900 Gear box and Motor
ATTACHMENT C
* See Attachment D for a description of exemptions to competitive solicitation requirements
Blanket Orders for Goods and Services Awarded from 07/01/10 to 12/31/10
______________________________________________________________________________________________________________
Contractor
Awarded To Award Award Basis of Award Description
Date Amount
______________________________________________________________________________________________________________
Basic Chemical Solutions, LLC 07/07/10 200,000.00 4 1 Bulk sodium bisulfite
Granite Construction Company 07/08/10 144,000.00 5 3 Asphalt products for PWD, Operation division
Granite Construction Company 07/08/10 115,000.00 5 3 Asphalt products for Utilities Dept WG & wastewater division
Milpitas Materials Company 07/08//10 90,000.00 6 1 Concrete
Granite Rock Company 07/08/10 80,000.00 4 3 Asphalt concrete products as required by the PWD
Peterson Tractor, Inc.07/03/10 85,000.00 *PAMC2.30.360(b)Caterpillar equipment parts & service
Tag Associates 07/10/10 79,156.00 7 2 Light installation and inspection
PG&E 08/18/10 75,000.00 *PAMC2.30.360(d)Training services for the utilities department
Milpitas Materials Company 07/08/10 75,000.00 6 3 concrete products required by the PW department
Oldcastle PreCast Inc.08/16/10 75,000.00 6 2 Vaults and pads for the utilities department
Roberts & Brune Company 07/01/10 60,000.00 *PAMC2.30.360(d)Pipes, valves and fittings on 24hr per day emergency
Ditch Witch Bay Area Sales 08/11/10 60,000.00 *PAMC2.30.360(b)Parts & service for the utilities department
Summit Uniforms 08/09/10 60,000.00 3 1 Police uniforms and related equipment
TMT Enterprises 07/11/10 57,000.00 11 2 Landscaping materials for parks division
Morback, Inc.07/03/10 55,000.00 *PAMC2.30.360(b)wood grinder parts located at Palo Alto landfill
PG & E 07/01/10 50,000.00 *PAMC2.30.360(d)Training services for utilities
Bound Tree Medical, LLC 10/27/10 45,000.00 3 2 Medical supplies for ALS fire engines
City Auto Supply 07/04/10 45,000.00 9 5 General automotive parts and supplies
Lincoln Equipment, Inc.07/27/10 43,263.00 10 2 pool chemicals
G & K Services, Inc.07/01/10 40,000.00 8 3 Uniform rental services Water-Gas-Wastewater Division
G & K Services, Inc.07/01/10 40,000.00 8 3 Uniform rental services for Electric Operations
Hill Brothers Chemical Company 07/08/10 40,000.00 5 2 Ammonium Hydroxide
Granite Rock Company 07/08/10 40,000.00 4 3 Asphalt concrete products as required by the Utilities Dept
Golden Bear Detailing 07/04/10 37,300.00 2 2 Mobile vehicle washing service
Coast Oil Company, LLC 07/04/10 35,000.00 9 5 Automotive and industrial lubricants
Skylonda Equipment 07/10/10 35,000.00 3 3 Trommel screen rental with operator
Veracom Ford 07/03/10 30,000.00 6 2 Parts and services for Ford vehicles
B & M Collision Repair 07/04/10 30,000.00 6 4 Vehicle collision repairs
Palo Alto Electric Motor Corp.10/04/10 30,000.00 3 3 Repair services for electric motors used at the WQCP
Stanley Convergent Security 07/28/10 29,000.00 *PAMC2.30.360(d)Fire alarm inspection
ATTACHMENT C
* See Attachment D for a description of exemptions to competitive solicitation requirements
G & K Services, Inc.07/06/10 26,500.00 8 3 Uniform rental services for Public Works Operations
Interspiro,Inc.07/27/10 25,000.00 *PAMC2.30.360(d)SCBA masks and accessories
LN Curtis & Sons Oakland 07/29/10 25,000.00 *PAMC2.30.360(d)Miscellaneous small tools and equipment for PAFD
Tec Accutite 07/04/10 25,000.00 5 4 Fuel storage tanks and disposal system maintenance
TMT Enterprises 07/11/10 25,000.00 9 1 Sand, rock and gravel
TMT Enterprises Inc 07/19/10 25,000.00 7 3 Compost material for PW, Landfill division
Milpitas Materials 07/20/10 25,000.00 6 1 Concrete
Sierra Pacific Turf Supply 08/25/10 25,000.00 11 5 Fertilizer and chemicals for the parks division
Summit Uniforms 09/22/10 25,000.00 3 1 Uniforms for Fire and BLSEMT Transport
Attachment D –Page 1 of 2
ATTACHMENT D
EXCERPT FROM THE PALO ALTO MUNICIPAL CODE
Section 2.30.360 Exemptions from competitive solicitation bidding
The following are exemptions from the informal and formal competitive solicitation requirements of this
chapter. It is expected that the exemptions will be narrowly applied. The department requesting an
exemption shall provide all relevant information supporting the application of the exemption to the
purchasing manager. Based on this information, the purchasing manager shall make a recommendation to
the city manager and the city manager shall determine whether an exemption from competitive solicitation
requirements applies. Nothing herein is intended to preclude use of competitive solicitations where
possible.
(b)Situations where solicitations of bids or proposals would for any reason be impractical, unavailing
or impossible provided that in the case of a public works project, the project is not otherwise required by
the Charter to be formally bid. These situations are those where solicitations of bids or proposals would not
be useful or produce any advantage for the city. Situations where solicitations of bids or proposals would
be impractical, unavailing or impossible, include, but are not limited to, the following:
(1)Specifications cannot be drawn in a way that would enable more than one vendor or
contractor to meet them;
(2)Due to circumstances beyond the control of the city, the time necessary to use the
competitive solicitation process procedures and requirements would result in a substantial economic loss to
the city, or the substantial interference with a required city operation; and
All requests for exemptions under this subsection shall be supported by written documentation (facsimile
or electronic mail may be used), approved by the department head and forwarded to purchasing.
(c)Where competitive bids or requests for proposals have been solicited and no bid or proposal has
been received or no bid or proposal meeting the requirements of the invitation to bid or request for proposal
has been received, provided that, in the case of a public works project, the project is not otherwise required
by the Charter to be formally bid.
(d)Contracts for goods, wholesale commodities and related services, general services or professional
services available from only one source where there is no adequate substitute or equivalent provider.
Examples of acceptable sole source purchases are: equipment for which there is no comparable competitive
product, proprietary products sold directly from the manufacturer, a component or replacement part for
which there is no commercially available substitute and which can be obtained only from the manufacturer,
items where there is only one authorized distributor in the area, and items where compatibility with items in
use by the city is an overriding consideration. All requests for sole source purchases shall be supported by
written documentation (facsimile or electronic mail may be used), approved by the office or department
head and forwarded to purchasing.
(i)Professional services contracts where the estimated total expenditure by the city, regardless of
term, does not exceed $25,000.00.
(j)Cooperative purchases where the city participates with one or more other governmental or public
agencies in a cooperative agreement, provided the solicitation process used is substantially similar to the
process required by this chapter; or
(k)The use of another governmental or public agency's contract provided: (i) the agency used a
solicitation method substantially similar to the method required by this chapter; (ii) the contract
allows other agencies to utilize or the vendor authorizes the city to utilize; (iii) the contract is
consistent with requirements specified in this code; and (iv) there is an overall value to the city's
utilizing the contract versus the city performing it's own solicitation.
Attachment D –Page 2 of 2