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HomeMy WebLinkAboutStaff Report 9872 CITY OF PALO ALTO OFFICE OF THE CITY CLERK December 10, 2018 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the November 19 and 26, 2018 Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 11-19-18 DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 3 Special Meeting November 19, 2018 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:06 P.M. Present: DuBois, Filseth; Holman arrived at 5:11 P.M., Kniss, Kou, Scharff, Tanaka; Wolbach arrived at 5:09 P.M. Absent: Fine Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Tori Anthony, Molly Stump, Terence Howzell, and Michelle Flaherty) Employee Organizations: Service Employees International Union, (SEIU), Local 521 Authority: Government Code Section 54957.6(a). 1A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) and (e)(1) Four Potential Cases. MOTION: Vice Mayor Filseth moved, seconded by Council Member Scharff to go into Closed Session. MOTION PASSED: 6-0 Fine, Holman, Wolbach absent Council went into Closed Session at 5:07 P.M. Council returned from Closed Session at 8:12 P.M. Mayor Kniss announced no reportable action. MOTION: Council Member Scharff moved, seconded by Vice Mayor Filseth to hear Oral Communications before Agenda Item Number 2- Study Session Regarding Recycled Water… DRAFT ACTION MINUTES Page 2 of 3 City Council Meeting Draft Action Minutes: 11/19/18 MOTION PASSED: 8-0 Fine absent Oral Communications Study Session 2. Study Session Regarding Recycled Water Expansion and Other Water Reuse Opportunities. Agenda Changes, Additions and Deletions MOTION: Council Member Scharff moved, seconded by Mayor Kniss to continue Agenda Item Number 4- PUBLIC HEARING/QUASI-JUDICIAL. 285 Hamilton Avenue [18PLN-00006]… to a date uncertain. MOTION PASSED: 8-0 Fine absent MOTION: Council Member DuBois moved, seconded by Council Member XX to continue Agenda Item Number 5- Finance Committee Recommends the City Council Accept the Utilities Smart Grid Assessment… to a date uncertain. MOTION FAILED DUE TO THE LACK OF A SECOND Minutes Approval 3. Approval of Action Minutes for the October 29 and November 5, 2018 Council Meetings. MOTION: Council Member Scharff moved, seconded by Vice Mayor Filseth to approve the Action Minutes for the October 29 and November 5, 2018 Council Meetings. MOTION PASSED: 8-0 Fine absent Action Items 4. PUBLIC HEARING/QUASI-JUDICIAL. 285 Hamilton Avenue [18PLN-00006]: Recommendation on Applicant's Request for a Text Amendment to Title 18 of the Palo Alto Municipal Code to Allow for Minor Increases in Floor Area to Provide Access to Roof-top Decks on Existing Structures in the Commercial Downtown (Community) CD-C Subdistrict, as Well as a Conditional Use Permit and Architectural Review for a 2,600 Square Foot Roof-top Deck on the Roof of the Existing Commercial Building at 285 Hamilton Avenue. The Planning and Transportation Commission Reviewed and Recommended Approval DRAFT ACTION MINUTES Page 3 of 3 City Council Meeting Draft Action Minutes: 11/19/18 (4-2) of the Text Amendment and Conditional Use Permit at a Public Hearing on October 10, 2018. Environmental Assessment: Exempt per Sections 15301 and 15305 of the California Environmental Quality Act (CEQA) Guidelines. Zone District: CD-C(GF)(P). 5. Finance Committee Recommends the City Council Accept the Utilities Smart Grid Assessment and Utilities Technology Implementation Plan, Including Advanced Metering Infrastructure-based Smart Grid Systems to Serve Electricity, Water, and Natural Gas Utility Customers. MOTION: Council Member DuBois moved, seconded by Council Member Scharff to accept the Utilities Smart Grid Assessment and Utilities Technology Implementation Plan (Utilities Technology Plan), including the estimated timeline and resources for the implementation of an Advanced Metering Infrastructure (AMI)-based smart grid system to more effectively serve electricity, natural gas and water utility customers. MOTION PASSED: 8-0 Fine absent State/Federal Legislation Update/Action None. Adjournment: The meeting was adjourned at 11:05 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting November 26, 2018 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:05 P.M. Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Special Orders of the Day 1. Proclamation Honoring Sikh Awareness Month. Study Session 2. Study Session With Assemblymember Marc Berman. Closed Session 3. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: James Judge Luckey v. City of Palo Alto Santa Clara County Superior Court Case No. 16CV303728 Authority: Government Code Section 54956.9(d) (1). MOTION: Council Member Wolbach moved, seconded by Vice Mayor Filseth to go into Closed Session. MOTION PASSED: 9-0 Agenda Changes, Additions and Deletions MOTION: Council Member Kou moved, seconded by Council Member XX to postpone Agenda Item Number 12- PUBLIC HEARING: Adoption of an Ordinance Amending Various Sections of Title 18 of the Palo Alto Municipal Code Related to Residential and Mixed-use Development Standards Including, but not Limited to…. until early 2019. MOTION FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 11/26/18 Consent Calendar MOTION: Council Member Fine moved, seconded by Council Member Scharff to approve Agenda Item Numbers 4-11. 4. Resolution 9800 Entitled “Resolution of the Council of the City of Palo Alto Amending the Conflict of Interest Code for Designated City Officers and Employees as Required by the Political Reform Act and Regulations of the Fair Political Practices Commission (FPPC) and Repealing Resolution Number 9648. 5. Approval of Amendment Number 2 to Contract Number C15159248 With Geodesy in the Amount of $810,000 to: 1) Correct the Dates of the Extension Term in Amendment Number 1; 2) add a Renewal Term of September 19, 2018-June 30, 2021; and 3) add Department- specific Data Work, for a Total Not-to-Exceed Amount of $1,395,000. 6. Approval of Amendment Number 1 to Contract Number C15156644 With Concern:EAP for the City of Palo Alto's Employee Assistance Plan to add $57,000 for a Total Not-to-Exceed Amount of $223,036. 7. Approval of the Appointment of Bradley L Eggleston as Director of Public Works/City Engineer. 8. Policy and Services Committee Recommends the City Council Accept the Auditor’s Office Quarterly Report as of June 30, 2018. 9. Policy and Services Committee Recommends the City Council Accept the Fiscal Year 2019 Audit Work Plan. 10. Resolution 9801 Entitled “Resolution of the Council of the City of Palo Alto Declaring Weeds to be a Public Nuisance and Setting January 14, 2019 for a Public Hearing for Objections to Proposed Weed Abatement. 11. Adoption of an Ordinance Amending Chapter 4.42 (Taxicabs and Other For-Hire Vehicles) of Title 4 (Business Licenses and Regulations) of the Palo Alto Municipal Code as Mandated by State Law (AB 939). MOTION PASSED: 9-0 Action Items 13. Approval of an Operating Agreement With Pets In Need, Interim Improvements for the Palo Alto Animal Shelter, and Approval of Budget Amendments in the General Fund and the Capital Improvement Fund. DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 11/26/18 MOTION: Vice Mayor Filseth moved, seconded by Council Member Scharff to: 1. Authorize the City Manager to execute an Operating and Management Agreement between Pets In Need and the City of Palo Alto for the City’s Animal Shelter with a not to exceed amount of $3,700,626.10, a term of Five Years, a Commitment to Build Approximately $3.4 Million in Capital Improvements, and other contract terms substantially similar to those found in the draft agreement in attachment D; and 2. Amend the Fiscal Year 2019 Budget Appropriation Ordinance for: a. The General Fund by: i. Increasing the Community Services Department expense appropriation by $355,000; and ii. Reducing the Police Department expense appropriation by $355,000 b. The Capital Improvement Fund by: i. Increasing the Animal Shelter Renovation Project PE-19002 appropriation in the amount of $800,000; and ii. Decreasing the Infrastructure Reserve in the amount of $800,000. MOTION PASSED: 9-0 12. PUBLIC HEARING: Adoption of an Ordinance Amending Various Sections of Title 18 of the Palo Alto Municipal Code Related to Residential and Mixed-use Development Standards Including, but not Limited to; Minimum and Maximum Unit Density, Unit Size, Floor Area Ratio, Height, and Open Space Including Rooftop Gardens; Parking Requirements Including, but not Limited to; Regulations Related to In-lieu Parking for Downtown Commercial Uses and Retail Parking for Mixed Use Projects; Exclusively Residential Projects in Certain Commercial Zoning Districts; Ground-floor Retail and Retail Preservation Provisions; the Entitlement Approval Process; and Other Regulations Governing Residential, Multi-family Residential and Commercial Zoning Districts, all to Promote Housing Development Opportunities in These Zoning Districts in Furtherance of Implementation of the Comprehensive Plan. California Environmental Equality Act (CEQA): Determination of Consistency With the Comprehensive Plan Environmental Impact Report DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 11/26/18 (EIR) Certified and Adopted on November 13, 2017 by Council Resolution No. 9720. The Planning and Transportation Commission Recommended Approval of the Proposed Ordinance on October 10, 2018. Public Hearing was opened at 9:15 P.M. Public Hearing was closed at 10:30 P.M. MOTION: Council Member Kou moved, seconded by Council Member DuBois to continue Item 12 to early January, 2019. MOTION FAILED: 3-6 DuBois, Holman, Kou yes MOTION: Council Member Fine moved, seconded by Council Member Wolbach to continue this item to next week. MOTION PASSED: 9-0 14. Approval of a Five-year Operating and Revenue Sharing Agreement With Team Sheeper for Operations of the Rinconada Pool (STAFF REQUEST THIS ITEM BE CONTINUED TO DECEMBER 10, 2018). Adjournment: The meeting was adjourned at 11:49 P.M.