The URL can be used to link to this page

Home My WebLink AboutStaff Report 257-05Exhibit A Review of Scope of Services For Consultant Contracts Greater Than $85,000 San Antonio Median Improvements (PE-00I04) Project Description This project will renovate medians on San Antonio Road by replacing the median, trees, irrigation systems, meters and landscaping as necessary. The project will be phased in order to minimize disruption on San Antonio Road. Phase I in FY 2005-06 and Phase II in FY 2007-08 will address the medians on San Antonio between Middlefield Rd. and Alma St. Consultant Scope of Services Develop a conceptual design for tree and landscape median replacement along San Antonio Road from the 101 interchange to Alma street. The preliminary design will include the following: • Conceptual landscape plans and profiles of various locations along San Antonio • Site and preliminary demolition plans showing curb, gutter and pavement replacement • Technical studies including arborist report and construction management plan • Preparation and certification of the environmental assessment in compliance with the California Environment~l Quality Act. • Cost estimate and schedule The final design and construction phases will include the following: • Finalize demolition, landscape, irrigation plans and specifications • Public meetings • Finalize cost estimate and schedule • Prepare final bid documents • Construction services, testing and inspection As part of the conceptual design and environmental assessment process, identification of trees to be removed, visual'and other impacts will be identified. Community meetings and a mitigated negative declaration is anticipated for this maintenance project. The project's preliminary, final design and construction will be completed in phases and continue several years in coordination with the annual street maintenance project. ,7 ExhibitB Review of Scope of Services For Consultant Contracts Greater Than $85,000 Fire Station Improvements (PF -01004) Project Description Improvements to Fire Station 5 include electrical upgrades, toilet renovations, interior finishes upgrade, apparatus door-operator replacement and seismic upgrades. Fire Station 8 improvements include seismic upgrade and interior finishes upgrade. Consultant Scope of Services Consultant shall provide all necessary design services to evaluate, and replace or upgrade existing systems at these fire stations. Services shall include architectural design, mechanical, electrical, geotechnical and structural engineering as required. Consultant shall prepare cost estimates and a schedule for the project construction. Consultant shall provide conceptual design, final design, construction documents, and construction administration services. Exhibit C Review of Scope of Services For Consultant Contracts Greater Than $85,000 General Buildings Study (PF -04001) Project Description . This project provides for an update of the facility conditions data contained in the Infrastructure Management Plan, Building Module prepared by Adamson Associates dated November 1996. This will be done by performing an in-depth survey of the City's bUildings. Review of all facility project documentation for the time period since the previous survey will be included in the facility update. Project costs will also be updated to adjust for inflation and possible added scope such as seismic upgrades and addition of air conditioning systems, if needed. Consultant Scope of Services Consultant shall provide all necessary services to update the Infrastructure Management Plan, Building Module. They shall evaluate exiting facilities, review all available documentation, analyze the cOl1;dition of all major building systems, determine replacement cycles, and provide cost estimates. They shall also review whether any of . the buildings need to be seismically upgraded or need other improvements not identified in the previous study such as air conditioning systems or other appurtenant requirements. Information shall be provided in a comprehensive report. Exhibit D Review of Scope of Services For Consultant Contracts Greater Than $85,000 Comprehensive Parking Signage Plan (PL06002) Introduction/Background Downtown Palo Alto is primarily bounded by Alma on the west, Webster on the east, Lytton on the north and Forest on the south sides. On-street parking is restricted to 2 hours free parking. The area has 19 off-street public parking facilities. Of the 19 facilities, 6 are garages and the remaining 13 are surface lots. The facilities are restricted to 2 or 3-hour free parking for customers, as well as certain areas/facilities that are limited to long-term (permit) parking for employees. Each facility has a large informational sign located at each entrance informing drivers about the type of parking available (permit and/or 2 or 3 hour free parking) in the facility. Each facility has several 2 or 3-hour color zone parking signs and/or permit parking signs for enforcement purposes. Four of the garages provide a mix of both permit and free parking and have multiple informational signs trying to guide drivers to minimize confusion. The downtown is divided into four color zones. Reparking within the same zone after the time limit expires is prohibited. All parking regulations are enforced Monday thru Friday, 8am to 5pm. The current color zone signs are fading away and some users find the color zone signs as well as the informational signs confusing. The goal is to improve the on-street signs as well as the exterior and the interior signs within all the off-street public parking facilities. Project Description The project includes requesting proposals from consultants and selecting .a consultant to develop effective and optimal designs to replace and/or augment (1) existing 2 or 3 hour on-street color zone signs, (2) large parking informational signs at entrances to the off- street public parking facilities, (3) informational/regulatory parking sighs within garages, and developing designs for informational kiosks and large color zone signs for each block in the downtown area. The consultant shall also be responsible for preparing a final set of construction documents including plans, specifications and estimates ready for the City to bid the job for implementation. Consultant Scope of Services Scope of work includes, but not limited to, the following: 1. Research and obtain all existing information. 2. Conduct site visits as necessary to collect data/information and prepare necessary base maps. 3. Obtain inputs from staff, the Chamber of Commerce Pa~king Committee and the Business ImprovementDistrict. 4. Consultant may solicit inputs from ARB members thru preliminary study sessions if necessary .. 5. Prepare and deliver alternative preliminary designs (color, size, materials, fonts etc) including review by staff and the committees and the ARB including compiling and addressing all comments .. 6. Based on the review of preliminary designs, develop a final design and submit for City review. 7. Prepare plans, specifications and cost estimates for review by the City. 8. Finalize construction documents. Other tasks may include~ 1. Assisting the City during the bidding process 2. Reviewing submittals, shop drawings etc. Exhibit E Review of Scope of Services For Consultant Contracts Greater Than $85,000 . Hoover Park Improvements (PE-070002) Project Description This project will provide pathway improvements at Hoover Park to address deterioration of the existing asphalt pathways through the park, and ADA compliance issues. Overall park renovations identified by 1996 IMP (Adamson Report) include new irrigation, park furniture, landscaping, and drainage and turf renovations. Consultant Scope of Services Develop a conceptual and preliminary design for landscape, irrigation, site furnishings, play area arid sports equipment at Hoover Park. The design will include the following: • Conceptual plans of the overall improvements • Community meetings • Site and preliminary demolition plans • Site furnishings such as a trellis, bicycle racks, sports equipment and play area location plan • Grading plans showing storm drain and inlets • Irrigation plans showing irrigation lines, irrigation controller and drinking fountain locations • cost estimate and schedule The final design and construction phases will include the following: • Finalize demolition, landscape, irrigation and site furnishing plans and specifications • community meetings • Finalize cost estimate and schedule • Prepare final bid documents • Construction services, testing and inspection As part of the conceptual and preliminary design, identification of plants, sports and play area equipment and other improvements will be identified. Community meetings is anticipated for this project. The project's conceptual, preliminary and final design and construction will be completed in separate phases. Exhibit F Review of Scope of Services For Consultant Contracts Greater Than $85,000 Ventura Building Improvements (PF -06002) Project Description This project will replace/upgrade mechanical and electrical systems at the Ventura Building. It will also provide ADA improvements to this facility. Radiant heat systems will be replaced with above floor systems. Consultant Scope of Services Consultant shall provide complete design services to upgrade the mechanical and electrical systems at this facility. Services shall include architectural design, and mechanical, electrical, geotechnical and structural engineering services as req~ired. Consultant shall prepare cost estimates and a schedule for the project construction. Consultant shall evaluate building systems, provide conceptual and final design, construction documents, and construction administration services. -('-. , ")