HomeMy WebLinkAboutStaff Report 1442City of Palo Alto (ID # 1442)
Finance Committee Staff Report
Report Type:Meeting Date: 3/15/2011
March 15, 2011 Page 1 of 19
(ID # 1442)
Council Priority: City Finances
Summary Title: FY 2011 Q2 Financial Results & Midyear BAO
Title: Finance Committee Recommendation Regarding Adoption of: (1) Budget
Amendment Ordinance Amending the Budget for Fiscal Year 2011 to Adjust
Budgeted Revenues and Expenditures in Accordance with the Recommendations
in the Midyear Report and (2) Resolution Amending the FY 2010-2011
Compensation Plan for Classified Personnel (SEIU) Adopted by Resolution No.
9088 to Correct the Compensation for One Existing SEIU Classification and
Change the Titles of Two Classifications
From:City Manager
Lead Department: Administrative Services
Recommendation
Staff recommends that the Finance Committee recommend to the City Council adoption of the
attached Budget Amendment Ordinance (BAO) (Attachment 1) which includes:
a. Proposed midyear adjustments to the Fiscal Year 2011 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, and Capital Improvement
Projects Fund (Exhibit A).
b. Fiscal Year 2011 Midyear CIP Adjustments (Exhibit B).
c. Amendments to the Fiscal Year 2011 Table of Organization (Exhibit C).
d. Amendments to the Fiscal Year 2010-2011 Service Employees’ International Union (SEIU)
Compensation Plan (Attachment 6)
The following are attached as informational items; no action is required on these items.
1. General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
(Attachment 2)
2. FY 2011 Midyear Capital Improvement Program Projects Status report (Attachment 3)
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3. Continuous Capital Projects Expenditures for Fiscal Years 2007-2011 (Attachment 4)
4. Graph depicting General Fund Transfers to Infrastructure Reserve for Fiscal Years 2007-2016
(Attachment 5)
5. Police and Fire Departments Overtime Analysis for Fiscal Years 2006 through 2010 with Fiscal
Year 2011 Data Through January 12, 2011 (Attachment 7)
Executive Summary
The documents attached summarize and outline changes to the City’s Fiscal Year 2011 budget.
As revenues and expenditures may vary significantly from the original budget plan, changes
become necessary. These require budget amendments to department budgets which Council
must review and deny or approve.
Midyear adjustments result in a $0.5 million contribution to the BSR which comprise of a $2.0
increase in revenue and a $1.6 million increase in expense. This addition to the BSR is offset by
previously adopted BAOs of $0.9 million and results in a net BSR draw of $0.5 million. The BSR
balance as of midyear is $26.9 million, or 19.3 percent of adopted expenditures.
Background
This report summarizes changes to the Fiscal Year 2011 Adopted Budget resulting from financial
activity through December 31, 2010. Where possible, budget changes are held until the
midyear report is presented to Council in an effort to consolidate information and streamline
the Budget Amendment Ordinance (BAO) process. This report is organized by fund with a
primary focus on major changes in the General Fund. Adjustments, as well as all fund
summaries, are included in Attachment 1, Exhibit A. The Midyear CIP Program Project Status
report (Attachment 3) provides the Finance Committee with information on the status of the
City’s CIP projects as of December 31, 2010.
An update to the Long Range Financial Forecast (LRFF) was presented to the Finance
Committee on February 1st. At this time, the LRFF FY 2011 expected revenue to be $1.5 million
higher than the adopted budget. Despite this anticipated improvement in revenue, a $0.9
operating gap was expected at the end of FY 2011. In the LRFF, this operating gap is due to
Council approved BAOs (see Table 1) and increased overtime budget for Public Safety
departments. In light of this anticipated operating gap, departments were directed to maintain
their current level of appropriations and carefully monitor their expense.
Discussion
General Fund -Midyear Financial Report
The second quarter has shown improved General Fund revenues. In addition to the $1.5 million
revenue improvement that was reflected in the LRFF (presented to Finance Committee on
February 1st), staff has revised its revenue projections to recognize an additional General Fund
revenue of $0.5 million. Table 1 summarizes major revenue and expenditure adjustments in the
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General Fund (details for these changes are outlined in Attachment 1, Exhibit A) and a draw of
$0.48 million from the BSR is expected at year end. The draw results from Council directed
BAOs amounting to $0.93 million that are offset by staff proposed midyear contributions to the
BSR of $0.45 million. The projected year-end BSR balance, therefore, is $26.9 million, or 19.3
percent of adopted budget expenditures.
Description
Council
Action Date
000s
Amount
Auditied beginning BSR Balance,asof6/30/2010 $27,396
Adopted Budget - Net Surplus 33
Ord 5087 - Election costs for P alo Alto Professional Firefight ers'Initiative 07/26/10 (22)
Ord 5091 - City Manager Home Loan 08/02/10 (125)
Ord 5093 - Firefighters' Charter Amendment and even numbered Council Elections 09/13/10 (275)
Ord 5094 - Transfer to Refuse Fund (Loan)- reversed in midyear proposal 09/20/10 (240)
Ord 5106 - Airport Fund Loan 12/06/10 (300)
Subtotal - Dra wdown from BSR (929)
Proposedmidyear adjustments
Revenue 2,111
Department Requests (1,275)
Contingency Reimbursement s (194)
Council Directed Expense (196)
Subtotal- midyear adjustments 446
Net BSR Impact (483)
Projected Year-End BSR Ba lance $26,913
BSR as a Percentage of Adopted Expenditu res 19.3%
Table 1: FY 2011 Budget Stab ilizationReserve Impact
Sales Tax
FY 2011 sales tax revenue is estimated at $19.5 million, a $1.3 million increase above the FY
2011 Adopted Budget. $0.8 million of the increase is due to stronger sales tax performance in
the 3rd calendar year quarter and indications of strong retail sales in the 4th quarter. The
remaining increase results from the State’s “triple flip” underpayment in FY 2010 which will be
remitted in FY 2011.
Property Tax
The property tax projection for FY 2011 is $25.3 million --$0.6 million below the FY 2011
adopted budget, and $0.7 million or 2.7 percent below FY 2010 receipts. This is due to the
sizeable number of commercial property appeals on properties’ assessed values which the
County has received. These appeals will be processed over the next 2-3 years, with a
corresponding drag on City property tax revenues.
Transient Occupancy Tax
The FY 2011 estimate for Transient Occupancy Tax (TOT) is now $7.4 million, a $0.4 million
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increase from the FY 2011 Adopted Budget amount. In FY 2010, TOT revenues ceased their
prior downward trend and began to rise. Occupancy and daily rates increased from 66.2
percent and $145 per day in October 2009 to 80.5 percent and $150 per day in October 2010.
These trends, along with the opening of the new Hotel Keen in May 2010, have led staff to
forecast higher revenues in FY 2011.
Interest Earnings
Because of the Federal Open Market Committee’s (FOMC) outlook that the slow pace of the
economic recovery requires maintenance of low interest rates for an extended period,
projected interest income for FY 2011 must be adjusted downward by $0.3 million. The FOMC
is expected to maintain the federal funds rate at historically low levels between zero and one-
half percent and this will continue to negatively impact portfolio yields.
Documentary Transfer Tax
The Documentary Transfer Tax revenue projected for FY 2011 is $4.0 million, nearly $0.4 million
above the Adopted Budget. Through the middle of this fiscal year, revenue results have been
running nearly equal to those of the prior year. Staff believes, however, that property
transaction activity may increase in the second half of this year and lead to slightly higher
transfer taxes at year-end.
Charges for Services
The City is reimbursed for Fire and Communication services provided to Stanford University.
Fiscal Year 2010 actual expenses came in significantly higher than what was billed to the
University primarily due to Public Safety overtime costs exceeding budget. Reimbursement for
this difference was billed to the university in the first quarter of Fiscal Year 2011. This results in
a revenue increase of $0.41 million to the General Fund.
Permits and Licenses
Based on activity through mid-year, Planning and Community Environment Department
revenues are expected to exceed Fiscal Year 2011 budget projections by approximately $1
million. The bulk of the revenue increase is due to fees generated at the Development Center
for private development and construction activity. At the end of January, Building Division
revenues were at 85 percent of budget targets due to a surge in Building Permit activity in the
second quarter of FY 2011. Applications for plan checks were up 55 percent (1,161 vs. 749)
from the same period last year, while the percentage of completed plan checks rose by more
than 32 percent. Likewise, the number of Building Permits issued increased by 42 percent
(2,132 vs. 1,501), which was reflected in a more than 62 percent increase in permit valuations
($152.6 million vs. $93.8 million). Overall, Building Division revenues totaled $3.21 million
through January, up more than $1.25 million from last year, an increase of nearly 64 percent.
The increased Planning & Community Environment Department revenues reflects a stabilizing
and gradually improving economy bolstered by increased confidence in the local real estate
market along with easing access to credit and financing. The strength of several large local
employers (Facebook, VMware, Google, H-P, Apple, Tesla) likely helped fuel investments in
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local residential real estate, while several smaller start-up firms located in the downtown area
and completed renovations of commercial office space. Additionally, the transition to new
Building Codes in January likely resulted in a number of applicants filing their Building Permit
applications before the end of the calendar year so their projects could be processed under the
prior codes.
At midyear, the City has collected $0.62 million, or 40 percent, in parking violation revenues.
The number of first and second quarter citations issued is 9 percent lower than the same
quarter in the prior year due to staff vacancies (1.5 FTE) and disability or workers’
compensation leaves; the number of vehicles monitored has decreased 9 percent. Additionally,
with the passage of Senate Bill 857, the State of California began taking an additional $3 per
parking citation, raising the total fee assessment per parking citation by the State to $12.50.
Based on historical trends and revenue recognized in the current year, year end parking
violation revenue is projected to be $1.3 million, or $0.2 million short of budget.
Rental Income
Interdepartmental rental income is increased by $60 thousand to reflect payments from the
Utilities Department to the General Fund for the use of a portion of the former Los Altos
Treatment Plant site as a staging/storage area.
Expense Highlights for Fiscal Year 2011 Midyear
To align the budget with prior year actual expenditures and anticipated year end costs, budgets
in the areas of overtime, health care, and Internal Service Fund departmental charges were
increased. Below is a summary of the total General Fund Impact of these adjustments.
(in millions)
Public Safety Ove rtime ($0.815)
Department Charges
Current Employee Healthcare &Benefits (0.232)
Retiree Benefits (0.118)
Interest income decline (0.174)
Total Impact ($1.339)
General Fund Salaries and Benefits Savings and Overtime Analysis
There are 579.5 full-time equivalents (FTEs) budgeted in the General Fund and, as of the
beginning of January, 44.85 General Fund FTE were vacant. In combination with salary savings
expected from employee retirements, net salary and benefits savings of $1.5 million is expected
to be realized if the level of General Fund vacancies is maintained.
Most of the General Fund departments are on track with or below their overtime budget,
however the City Manager’s Office, Fire Department, and Police Department exceed their
budgets for the reasons discussed below. Overtime budgets for the Police and Fire
Departments are around $1 million each. These levels have not kept pace with historical
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overtime activity and with contractual salary increases over the past several years. Trend and
seasonal data analyzed for Fiscal Years 2007 through 2010 shows that the Police and Fire
Departments will need an additional $1.6 million ($1.2 million for the Fire Department and $0.4
million for the Police Department) to align the budget with actual costs.
Adopted Adjuste d Midyear Midyear % ofCategoriesBudgetBudgetBudgetChangesActualAdj Budget
City Attorney - - - - - 0%
City Auditor - - - - - 0%
City Clerk 7 7 7 - - 0%
City Council - - - - - 0%
City Manager 3 3 3 - 10 333%
Administrative Services 36 45 45 - 15 33%
Community Services 105 105 105 - 51 49%
Library 58 58 58 - 20 34%
Fire 1,018 1,018 1,628 610 1,148 113%
Human Resources 4 4 4 - - 0%
Planning and Community Environment 67 67 67 - 32 48%
Police 968 1,000 1,205 205 754 75%
Public Works 113 113 113 - 94 83%
Total Overtime 2,379 2,420 3,235 815 2,124 88%
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR FINANCIAL REPORT
GENERAL FUND OVERTIME
(in thousa nds of dollars)
(a s o f 12/3 1/10)
Table 2:General Fund Overtim e
The City Manager’s Office exceeded its overtime budget by $7 thousand due to additional tasks
related to the Emergency Preparedness program. These include: use of the Mobile Emergency
Operations Center for Stanford football games and participation in Urban Shield, the largest,
regional anti-terrorism exercise in the U.S., sponsored by the Bay Area Urban Security Initiative.
Since the $7 thousand in overtime cost was not planned for in the City Manager’s Office, in the
third quarter this amount will be transferred to the Police Department and offset with incoming
grant funds.
The Fire Department exceeded its adjusted budget by $0.13 million or 13 percent. In
comparison with Fiscal Year 2010 midyear, the expense has been reduced by 25 percent or $0.3
thousand. At the end of December 2010, the department had zero employees on disability
leave while in December 2009, the department had three employees on full disability leave,
one employee on modified duty, two employees on light duty, and four employees on other
disability leave. Actual overtime figures are a result of Station 8 staffing, Medic 1 staffing, and
backfilling for minimum staffing requirements due to vacation, sick and other leaves, special
assignments. As part of staff’s plan to align Public Safety overtime cost with contractual salary
increases over the past five fiscal years, overtime budget in the Fire Department will be
increased $0.6 million.
The Police Department has used 75 percent of its annual overtime budget through December
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31st. The main factors contributing to overtime usage this quarter were staffing shortages due
to disability leave, vacancies in patrol and the 9-1-1 dispatch center, traffic control services at
Stanford football games, providing security during a Presidential visit, and participation in the
Urban Shield Exercise. The Department receives partial reimbursement for overtime worked
from Stanford, the Utilities Department for dispatch services, and from neighboring cities for
animal control and care services. Traffic control services at Stanford football games and other
events are partially offset by reimbursements from the University and other organizations. The
Department also received reimbursement for it’s participation in the Urban Shield Exercise and
for dispatcher training from a State grant. The Police Department’s overtime budget will be
increased $0.2 million in midyear to align the department’s budget with contractual salary
increases over the past five fiscal years.
Department Charges
Three months of savings equal $96 thousand citywide ($58 thousand for the General Fund)
results from April 1st implementation of employee and future retiree medical premium
contributions by miscellaneous employees (excludes sworn safety employees in Police and Fire
Departments), also known as the 90/10 healthcare plan for miscellaneous employees. Although
the implementation of the 90/10 healthcare plan for miscellaneous employee results in savings,
a midyear budgetary increase of $0.22 million is needed in the General Fund to adjust for two
assumptions that were made in the adopted budget. First, the adopted budget assumed five
months of savings due to miscellaneous employee healthcare contributions. Since
implementation of the 90/10 plan was deferred from February 1st to April 1st, an additional $39
thousand in benefit cost is needed in the General Fund.
Second, the adopted budget assumed a 10 percent increase in medical costs for calendar year
2011. Actual medical cost increases were received subsequent to budget adoption and ranged
from 12-17 percent. The budget impact of these medical cost increases that exceeded staff’s
projection is $0.18 million.
Projected interest earnings are used to balance department charges in the General Benefits,
Workers’ Compensation Insurance Program, and General Liabilities Insurance Program Internal
Service Funds. As a result of interest earning decline, these funds must increase department
charges to break even at year end. Based on staff’s projections, the net expense increase to
General Fund department is $0.2 million.
Contingency Accounts
The City Council, City Manager, and City Attorney Offices have contingency accounts. The
changes and balances in those accounts are discussed below.
City Council Contingency
At midyear, the City Council contingency account is replenished $35 thousand for expenses
related to the continued publication of Council and Standing Committee agenda ads in the
newspaper. Council passed a motion in September 27, 2010 to reimburse the contingency
account for this expense. The summary of changes to the Council contingency account is shown
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below:
Date Description Amount
7/1/10 City Council Contingency Beginning Balance $250,000
7/7/10 Balance Carried forward from FY 2010. Motion was approved in
June 2010
$55,000
7/7/10 Transfer to the City Manager Office to cover staffing cost of HSR.
Motion was approved in June 7, 2010.
($90,000)
8/2/10 Transfer to the PCE Department for Contract Services for on-call
engineering services related to HSR. (CMR:310:10)
($120,000)
10/4/10 Transfer to the City Manager Office to reimburse contract services
for legislative advocacy service for Capitol Advocates
(CMR:357:10)
($15,000)
9/27/10 Transfer to the City Clerk Office to pay for continued publication
of City Council and Standing Committees agenda in the newspaper
to be reimbursed in midyear. Motion was approved in September
27, 2010.
($35,000)
10/4/10 Transfer to the PCE Department for contract services for
additional months (until February 28, 2011) for Capitol Advocates
(CMR:357:10)
($38,500)
Midyear reimbursement $35,000
Balance after midyear reimbursement $41,500
City Manager Contingency
The City Manager contingency account had a beginning balance of $0.25 million in FY 2011. Due
to Council’s heavy agenda and rather than delaying the implementation of programs pending a
BAO, staff used the City Manager’s contingency to expedite the implementation of certain
programs. The proposed midyear changes replenish the City Manager’s contingency by
$125,000 for these programs. After the contingency is replenished at midyear, the City
Manager contingency account balance is $157,896.
a. $80 thousand for the Urban Forest Master Plan through a transfer from the Community
Services, Planning and Environment, Public Works and the Utilities Departments. Each
department is contributing $20,000 to replenish the City Manager’s Contingency and results
in no BSR impact.
b. $45 thousand for the development of the City’s ethics development program
replenishment from the BSR.
City Attorney Contingency
The City Attorney contingency account had a balance of $125,000 at the beginning of the fiscal
year. The City Attorney determined that the contingency account is not needed for fiscal year
2011; therefore the whole amount is being returned to the BSR. This is a one-time adjustment
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to the City Attorney’s budget.
Department Budget Adjustments
The following are recommended midyear changes to department budgets:
City Manager
The City Manager’s Office is requesting additional funds for temporary staffing costs associated
with the coordination of important projects. The department requests $60 thousand in
temporary salary budget at midyear, of which $31 thousand is related to additional work in
support of high speed rail (HSR) activities and $29 thousand related support to Emergency
Preparedness and the Infrastructure Blue Ribbon Commission.
HSR activities include: preparing HSR Committee agendas and materials; working with the
City’s legislative advocates on State HSR issues; managing contracts with professional
consultants providing technical advice to the City; attending community meetings; writing City
Council reports; making presentations to keep community informed about HSR; acting as a
liaison to community groups and neighborhood associations; and assisting as needed with the
rail corridor study and possible work on Caltrain matters.Staff will propose funds in the 2012
budget that match anticipated work load given changes in the HSR program.
The City Manager’s Office has absorbed additional workload related to Council’s Emergency
Preparedness priority. These activities include: improving the emergency operations plan and
training; implementing the Foothills Fire Management Plan recommendations; conducting
major community based exercises; and strengthening the Citizen Corps Council (CCC) role.
Planning and Community Environment
Planning & Community Environment is requesting an additional $0.3 million at mid-year to
cover additional expenses related to: 1) processing an increased number of Planning
entitlement and Building Permit applications; and 2) activities in connection with the
Development Center restructuring (Blueprint) effort. These requests include:
1. $15 thousand for contract Planners to work on entitlement applications and backfill for
regular Planning staff who are assigned to work on the DC Blueprint effort
2. $92 thousand for a limited hourly Management Specialist to serve as Project Manager for
the DC Blueprint restructuring effort
3. $22 thousand for a limited hourly Administrative Specialist to support data compilation
and development and implementation of new activities, services, and collateral material
associated with the Green Building program
4. $50 thousand for contract Plan Check staff to work on Building Permit applications that
warrant being reviewed in-house and to backfill for regular staff who are assigned to work
on the DC Blueprint effort
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5. $50 thousand for a second contract Plan Checker to work on high priority cost recovery
projects that require rapid turn-around and inter-departmental coordination. This position
also will support piloting and implementation of recommendations associated with the DC
Blueprint effort
6. $12 thousand for acquisition of code books and related materials for staff in connection
with the adoption of new Building Codes
7. $8 thousand for miscellaneous supplies and materials needed to support the added
hourly and contract staff working at the Development Center and piloting and
implementation activities associated with the DC Blueprint effort
8. $42 thousand to cover the increase of bank fees due to the increase in the volume of
business activities and credit card payments received at the Development Center
Community Services Department (CSD)
Expected reimbursement of $48 thousand from the Family Resources Foundation (Foundation)
is removed as a revenue source in the CSD budget. The Foundation was to provide the funding
for the Program Coordinator (0.5 FTE) that oversees the Family Resources Program. The
Foundation has found it extremely challenging to raise funds to fully reimburse the City for the
Program Coordinator. Staff is examining options to fund the Program Coordinator position and
will be presenting the results of this analysis during the FY 2012 budget process.
Vehicle Fund Charges
In the General Fund, vehicle replacement funding for the City’s fleet/equipment purchases was
reduced by $0.48 million in the FY 2011 Adopted Budget. A review of the City’s fleet is
currently in progress to determine the extent to which this reduction will be realized in FY 2011.
Printing and Mailing Fund
As part of the FY 2011 budget process, staffing levels for printing and mailing services was
reduced from 4.5 to 2.5 FTE to address the continued decline in program revenues and
increased employee benefit costs. As of February 2011, the fund had a cash shortfall of $0.1
million. Additional costs will have to be allocated to departments by year end in order to bring
this into balance.
Temporary Salary Usage
The Police Department has used temporary salaries to fill vacant, authorized regular positions
to implement minimum staffing requirements, legal mandates, or revenue producing activities.
The vacant positions include a Code Enforcement Officer, Property and Evidence Tech staff (2.0
FTE), a Police Records Specialist, and Public Safety Dispatchers (4.0 FTE). It is estimated that the
department will save $0.17 million in overtime costs through use of temporary Public Safety
Dispatch staff in the 9-1-1 Dispatch Center.
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The Fire Department has required the use of temporary salaries to fill vacant authorized regular
positions due to minimum staffing requirements, legal mandates, revenue producing and
workload demands. The vacant positions backfilled with hourly employees include Deputy Chief
of Support Services, OES Coordinator, Fire Inspector, and Plan Checker (4.0 FTE). Use of
temporary salary is also required to partially replace an eliminated Hazardous Materials
Specialist (1.0 FTE) position in order to maintain revenue production and alleviate workload
demands. It is estimated that the Department will realize $61 thousand in overtime savings by
using hourly employees.
Enterprise Funds
Discussed below are adjustments to the City’s Enterprise Funds. The Fiscal Year 2011 Midyear
Budget Summaries (Attachment 1, Exhibit A) provides a financial report of the Enterprise Funds
as of midyear.
Electric Fund (Net reserve reduction of $0.334 million) -The Calaveras Reserve within the
Electric Fund is reduced by $49 thousand to fund 25% of a feasibility study for a facility that
would recover energy from methane from dry anaerobic digestion (approved by Council on
August 2, 2010, CMR 333:10).
A transfer of $0.117 million to the Electric Fund from the Capital Projects Fund is made to
return funds for CIP PE-08005 MSC Resurfacing Project which is now complete.
In addition, $0.135 million will be added to the Electric Fund, to cover expenditures for the
Electric Vehicle Charging Infrastructure CIP (EL-11016). The purpose of this project is to pilot
electric charging stations and to provide a charging location for electric vehicles that may use
the Civic Center and businesses in Downtown Palo Alto. A grant of $35 thousand for this
project has been received from the Bay Area Air Quality Management District. The Electric
Fund Distribution Rate Stabilization Reserve will contribute $0.1 million.
The Public Benefits Program Reserve within the Electric Fund is reduced by a transfer of $0.110
million to the Capital Projects Fund for CIP PE-09006 Mitchell Park Library for energy efficiency
rebates.
Fiber Optics Fund (Net reserve reduction of $11 thousand) -The Fiber Optics Fund reserve is
increased by $1 thousand for the return of unused funds from closed CIP projects (EL-06005
Fiber Optic Network System Improvements and EL-06006 Fiber Optic Customer Connections).
Gas Fund (Net reserve addition of $96 thousand) -The Gas Fund reserve is increased by $39
thousand for the return of unused funds from closed CIP projects (GS-03010 CNG Seq. Fuel
System and GS-00011 Compressed Natural Gas).
A transfer of $35 thousand to the Gas Fund from the Capital Projects Fund is made to return
funds for CIP PE-08005 MSC Resurfacing Project which is now complete.
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Also in the Gas Fund, interdepartmental communications expense is reduced by $47 thousand
as a result of Utilities alarm monitoring being transitioned from the Police Department to an
outside vendor.
Water Fund (Net reserve addition of $23 thousand) -Interdepartmental communications
expense is reduced by $19 thousand as a result of Utilities alarm monitoring being transitioned
from the Police Department to an outside vendor.
A transfer of $57 thousand to the Water Fund from the Capital Projects Fund is made to return
funds for CIP PE-08005 MSC Resurfacing Project which is now complete.
Wastewater Collection Fund (Net reserve addition of $58 thousand) -Interdepartmental
communications expense is reduced by $18 thousand as a result of Utilities alarm monitoring
being transitioned from the Police Department to an outside vendor.
A transfer of $75 thousand to the Wastewater Collection Fund from the Capital Projects Fund is
made to return funds for CIP PE-08005 MSC Resurfacing Project which is now complete.
Refuse Fund (Net reserve reduction of $0.111 million) -A transfer of $0.24 million from General
Fund is reversed. This transfer was originally approved by Council on September 20, 2010 (CMR
356:10) to ensure that the cash position of the Refuse would meet State landfill requirements.
It has been determined that the cash balance is sufficient enough and that the transfer is no
longer needed.
A transfer of $0.139 million to the Refuse Fund from the Capital Projects Fund is made to return
funds for CIP PE-08005 MSC Resurfacing Project which is now complete.
For the eight months ended February 28, 2011, the Refuse Fund has a positive net income of
$576 thousand. The Refuse Fund also has a positive cash balance of $8 million, which satisfies
the state requirement of $6 million for post closure costs. Furthermore, given the positive
position in the fund, staff is not recommending an increase to the current available loan from
the General Fund to the Refuse Fund at this time.
Staff is closely watching the Refuse Fund for indications that it may not finish the fiscal year in a
positive position. Certain revenues vary from budget. Chief among these is commercial retail
revenue, which is projected to be lower than budget by $1.9 million. With other revenues up
and certain expenses down the drop in commercial retail revenue could be absorbed.
Staff is still evaluating the causes for the drop in commercial retail revenue and will return to
the Finance Committee soon with more details as well as a projection for fiscal year end.
Storm Drainage Fund (Net reserve reduction of $0.163 million) -Funds totaling $0.151 million
are added to various CIP projects (see Attachment 1, Exhibit B) for salaries and benefits not
previously included.
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Wastewater Treatment Fund (Net reserve addition of $10.5 million) -The Wastewater
Treatment Fund reserve is increased by $0.62 million for the return of unused funds from a
closed CIP project (WQ-04010 Replace Existing Reclaimed Water Pipeline). Also, CIP WQ-06014
Disinfection Facility Improvement Program is reduced by $10 million due to savings realized
from lower bids. The RSR now negative $2.9 million.
Capital Improvement Program
Adjustments to the City’s 2011 Capital Plan are noted in Exhibit A, with specific project
adjustments described in Exhibit B. All of the CIP changes fall into three basic categories: 1)
projects requiring additional appropriations: 2) projects having reductions in appropriations;
and 3) projects with other adjustments such as transfer of funding between projects, closing
completed projects or creating new projects. Highlights of CIP changes are as follows:
General Fund
· Street Maintenance -CIP PE-86070 -Increase funding by $0.164 million and increase
project cost by the same amount. This adjustment is made to reflect revenue received
from the State of California Proposition 42 (Traffic Congestion Relief Fund).
· Mitchell Park Library -PE-09006 -Increase funding by $0.11 million and increase project
cost by the same amount. The appropriation is increased due to revenues received from
the Utilities Department regarding energy efficiency rebates. Another adjustment to
this project in midyear is reducing the funding by $1,347,309 in order to adjust the
budget to the new, lower cost estimates by the engineers. This project is funded by the
Measure N Library Bond.
· Main Library New Construction and Improvements -PE-11000 -Increase funding by
$0.45 million to accelerate the design phase of the project to take advantage of the low
construction bid environment. The design phase was planned for FY 2012 and is now
moved to FY 2011. This project is funded by the Measure N Library Bond.
· Temporary Facility for Main Library -PE-11012 -This is a new project with initial
funding of $0.5 million. This project will renovate the Art Center auditorium to function
as a temporary library during the construction of the adjacent Main Library. This project
is to be funded by Measure N Library Bond. (Attachment 1, Exhibit B-1)
· Downtown Library Improvements -PE-09005 -Increase funding by $1.3 million to
adjust the preliminary estimate by the engineers. This project is funded by Measure N
Library Bond.
· California Avenue-Transit Hub Corridor Project -PL-11002 -This is a new project with
initial funding of $0.55 million. This project funds the design and construction of
streetscape enhancements along California Avenue between El Camino Real and the
Caltrain -Park Blvd Plaza. A $1.18 million, grant was received in FY 2011 from the VTA -
March 15, 2011 Page 14 of 19
(ID # 1442)
Community Design & Transportation (CDT) program that requires a $0.55 million local
match. (Infrastructure Reserve funding of $0.55 million is required). (Attachment 1,
Exhibit B-2)
· Palo Alto-Traffic Signal Central System Upgrade -CIP PL-11003 -This is a new project
with initial funding of $0.4 million. This project funds the replacement of the City’s
existing traffic signal central system and up to 35 traffic signal field controllers with
associated communications gear. The new central system will improve field monitoring
and better coordination between intersections. A $0.4 million federal earmark grant
was received by the City to fund this project. (see Attachment 1, Exhibit B-3)
· Alma Street -Traffic Signal Improvements -CIP PL-11004 -This is a new project with
initial funding of $0.7 million. This project funds traffic signal modifications at the
intersections of Alma St & Churchill Rd and Alma St & East Meadow Dr. The City will
receive a Federal Section 130 grant for this project. (No reserve funding required). (see
Attachment 1, Exhibit B-4)
· Civic Center Infrastructure Improvements -PF-01002 -Reduce funding by $1.5 million
due to savings realized from lower construction bids. This amount is returned to the
Infrastructure Reserve.
· JMZ New Bobcat Habitat -AC-10000 -Reduce funding of $0.45 million and close
project. The Friends of the Junior Museum and Zoo paid for the cost of this project
directly to the contractor; hence, the appropriation set aside for this project was not
utilized. The funds from closure of this project will be returned to the Infrastructure
Reserve.
· Various Projects (See attached Exhibit B excluding projects identified in the preceding
sections)-A total balance of $0.225 million of various completed and closed CIP
projects will be returned to various funding sources. The amount returned will be made
available to other CIP projects needing funding. (No reserve funding required.)
Enterprise Funds
· Electric Vehicle Charging Infrastructure-CIP EL-11016 -This is a new project with initial
funding of $0.135 million. This project will install five new generation electric vehicle
charging stations at City Hall level A, Hamilton Ave in front of City Hall, and Bryant Street
parking garage. Total grants of $35 thousand were received from the California Energy
Commission (CEC) and the Bay Area Air Quality Management District (BAAQMD). The
Electric Fund will provide the remaining needed amount of $0.1 million (Electric Fund
Distribution RSR: $0.1 million reserve funding.) (Attachment 1, Exhibit B-5)
· Replace Existing Reclaimed Water Pipes -WQ-04010 -Reduce funding by $0.824 million
and close project. This amount will be returned to the Wastewater Treatment Fund
March 15, 2011 Page 15 of 19
(ID # 1442)
reserve balance. (No reserve funding required.)
· Disinfection Facility Improvement Program -CIP WQ-08014 -Reduce funding by $10
million due to savings realized from lower construction bids received. (No reserve
funding required.)
Table of Organization Changes
The proposed adjustments to the Table of Organization (Exhibit C) include the following:
a. Planning and Community Environment: Title change from Arborist to Planning Arborist to
more properly reflect the job title with duties performed.
b. Police Department: Transfer 0.5 FTE Community Service Officer from the General Fund to
the College Terrace Parking Program Special Revenue Fund to monitor parking in the
College Terrace District.
c. Utilities Department: Drop 1.0 FTE Utilities Installer Repairer and add 1.0 FTE Coordinator
Utility Projects to handle regulatory reporting, tracking, and other work necessary to
comply with State requirements related to the wastewater collection system.
Fiscal Year 2010 Midyear Capital Improvement Program Projects Status Report
This report provides the Finance Committee with information on the status of the City’s Capital
Improvement Program (CIP) projects as of December 31, 2010. The following graph
summarizes all General Fund projects by project category and provides five years of actual
expenditures. Information about individual projects within each project category is provided in
Attachment 2.
March 15, 2011 Page 16 of 19
(ID # 1442)
General Fund Capital Improvement Program Expenditures Summarized
by Project Category -Fiscal Years 2007-2011
(in thousands)
$5,924
$30 $612 $1,387
$2,107
$7,926
$5,797
$2,654
$453
$2,977
$3,630
$5,859
$10,082
$2,503
$110
$440
$1,733
$6,227
$9,312
$2,353
$291
$7
$3,460
$5,855$7,179
$41
$0
$746
$1,143
$3,560
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
FY2007 $5,924 $30 $612 $1,387 $2,107 $7,926
FY2008 $5,797 $2,654 $453 $2,977 $3,630 $5,859
FY2009 $10,082 $2,503 $110 $440 $1,733 $6,227
FY2010 $9,312 $2,353 $291 $7 $3,460 $5,855
FY2011 $7,179 $41 $0 $746 $1,143 $3,560
Totals $38,294 $7,581 $1,466 $5,557 $12,073 $29,427
Buildings &
Facilities
Land & Land
Improvements Miscellaneous Non-Infrastructure
Management Plan
Parks & Open
Space
Streets &
Sidewalks
In the attached matrix (Attachment 3), the City departments have submitted information on
their projects and commented on any issues that might cause a change in the scope or timing of
the projects.The report is intended to update Council on the progress of all CIP projects
opened at the beginning of FY 2010, and on those that were added or completed during the
fiscal year.
The matrix categorizes CIP projects into minor projects (projects that can be completed within a
one-year period) and multi-year projects (projects that have multi-year budgets and/or
complex implementation schedules with identifiable phases). The project status portion of the
matrix identifies the phase of the project as of December 31, 2010, and illustrates how much
progress was made. Three distinct phases are utilized, as follows:
Phase Activities
Pre-Design Preparation of a feasibility study Development of a
master plan Definition of a project scope Preparation of
an Environmental Impact Report
Design Hiring a design consultant Completion of project design
Soliciting bids or proposals
Construction Acquisition of major equipment Installation
Implementation of a project
March 15, 2011 Page 17 of 19
(ID # 1442)
In the attached matrix, projects are listed by department for the General Fund and by fund for
the Enterprise and Internal Service Funds. The matrix also includes information on the total
budget of the project from inception, available budget as of the beginning of the fiscal year,
fiscal year expenditures, and fiscal year contingencies, fiscal year encumbrances through
December 31, remaining balance in the project budget as of mid-year, and the percentage of
completion for the project.
The matrix does not include “continuous” projects. These projects,such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
continuing replacement cycles or commitments. Continuous projects are listed by responsible
department and fund and include five years of actual expenditures including the current fiscal
year through December 31, 2010 (Attachment 4).
General Fund Infrastructure Backlog Update
In April 2008, staff provided Council with an initial update of the General Fund infrastructure
backlog for the next twenty years (CMR: 167:08). The infrastructure backlog report was
subsequently updated in May, 2009 as part of the CIP budget process. In May 2010, staff added
the Public Safety Building with an estimated cost of $60 million to the backlog list. The updated
report is incorporated in the FY 2011 Adopted Capital Budget document (pages 297-298).
The updated report indicated that $302 million (in 2009 dollars) is needed to address
infrastructure repairs and renovations in the areas of streets, sidewalks, bridges, parks and
open space, City buildings and facilities. Another $208 million (in 2009 dollars), which includes
$60 million for the Public Safety Building, is needed to address future infrastructure needs at
major City facilities such as building replacements at the Municipal Service Center (MSC), Fire
Stations 3 and 4, the Animal Shelter, replacement of the Civic Center plaza deck, and
completion of the Charleston Arastradero Corridor and Byxbee Park Phase II projects. Estimated
infrastructure costs cited above total $510 million (in 2009 dollars).
Of the $510 million, $70 million (Measure N Library Bond not included) has been identified in
the City’s FY 2011-2015 Capital Improvement Plan. Funds for the first year of the Plan, FY
2011, have been appropriated by the Council, while funds for the remaining years are approved
in concept and will be reviewed each year as part of the CIP budget process.
To address the infrastructure backlog, the City Council created a new Infrastructure Blue Ribbon
Commission (IBRC). This Commission is tasked by Council to identify and prioritize the City’s
infrastructure needs and to determine funding sources and financing mechanisms to address
the City’s backlog or new needs.Financing mechanisms could include public/private
partnerships, new revenue sources, and various bond structures. At present, there is a
significant funding gap between available General Fund resources and those needed to address
the $510 million determined thus far. Staff met with the IBRC on November 18, 2010 to begin
its work. Since then staff meet with IBRC twice each month. IBRC has a substantial challenge
ahead and will likely be reaching out to the City’s Boards and Commissions and the community
March 15, 2011 Page 18 of 19
(ID # 1442)
in developing its final report or recommendation to Council.
Resource Impact
Adoption of the attached ordinance will allow for adjustments to the Fiscal Year 2011 budget,
along with amendments to the Table of Organization, and General Fund CIP projects.With the
approval of this ordinance, the projected ending balance of the General Fund Budget
Stabilization Reserve is $26.9 million. There is a increase of $0.45 million to the BSR balance
which results in a BSR level of 19.3 percent of adopted expenditures. Staff has made revenue
and expense estimates for the remainder of the year but results could vary and have further
impacts to the BSR. Workers’ comp, general liability, and overtime costs are areas of continued
concern; staff is continually monitoring these costs citywide and in the General Fund.
The Capital Fund Infrastructure Reserve is projected to end with a balance of $3.8 million, an
increase of $2.0 million. The projected ending Rate Stabilization Reserve total for all Enterprise
funds increases by $10.0 million.
Policy Implications
These recommendations are consistent with existing City policies.
Environmental Assessment
This is not a project under Section 21065 for purposes of the California Environmental Quality
Act (CEQA).
Attachments:
·Attachment 1 -Amendment Ordinance (PDF)
·Attachment 1, Exhibit A -Midyear Finanacial Reports and Proposed Budget Adjustments
(PDF)
·Attachment 1, Exhibit B -Midyear CIP Adjustments (PDF)
·Attachment 1, Exhibit B1 -Temporary Main Library (PE-11012)(PDF)
·Attachment 1, Exhibit B2 -California Avenue (PL -11002)(PDF)
·Attachment 1, Exhibit B3 -Palo Alto -Traffic Signal Central System Upgrade (PL-11003)
(PDF)
·Attachment 1, Exhibit B4 Alma Street -Traffic Signal Improvements (PL-11004)(PDF)
·Attachment 1, Exhibit B5 -Electric Vehicle Charging Infrastructure (EL-11016)(PDF)
·Attachment 1, Exhibit C -Amendments to Table of Organization (PDF)
·Attachment 2 -General Fund Capital Improvement Program Project Expenditures For Fiscal
Years 2007-2011 (PDF)
·Attachment 3 -FY 2011 Mid-Year Capital Improvement Program Projects Status (PDF)
·Attachment 4 -Continuous Capital Projects Expenditures for Fiscal Years 2007-2011 (PDF)
March 15, 2011 Page 19 of 19
(ID # 1442)
·Attachment 5 -General Fund Transfers To Infrastructure Reserve For Fiscal Years 2007-2016
(PDF)
·Attachment 6 -Resolution of the Council of the City of Palo Alto Amending the FY 2010-
2011 Compensation Plan for Classified Personnel (SEIU) Adopted by Resolution No. 9088
(PDF)
·Attachment 6, Exhibit A -Midyear SEIU Compensation Plan Changes -effective April 1, 2011
(PDF)
·Attachment 7 -Police and Fire Overtime Analysis for Fiscal Years 2009 through 2010 with
Fiscal Year 2011 Data Through January 12, 2011(PDF)
Prepared By:Christine Paras, Senior Financial Analyst
Department Head:Lalo Perez, Director
City Manager Approval: James Keene, City Manager
Page 1 of 3
Attachment 1
ORDINANCE NO. _____
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2011 TO
ADJUST BUDGETED REVENUES AND EXPENDITURES IN
ACCORDANCE WITH THE RECOMMENDATIONS IN THE
MIDYEAR REPORT
The City Council of the City of Palo Alto does ordain as
follows:
SECTION 1. The City Council of the City of Palo Alto finds
and determines as follows:
A. Pursuant to the provisions of Section 12 of Article III
of the Charter of the City of Palo Alto, the Council on June 28,
2010 did adopt a budget for fiscal year 2011, including a Table
of Organization describing the staffing for each department; and
B. After reviewing the current budgeted revenues and
expenditures for fiscal year 2011, adjustments to the budget are
recommended to more accurately reflect year-end projections; and
C. Various staffing adjustments require an amendment to
the Table of Organization including one classification title
change as reflected in Exhibit “C”; the reclassification of 1.0
Full Time Equivalent (FTE) Utilities Installer Repairer to
Coordinator, Utility Projects in the Utilities Department; the
addition of 0.5 FTE Senior Financial Analyst and drop of 1.0 FTE
Manager, Energy Risk in the Utilities Department; the addition
of 0.1 FTE Senior Financial Analyst in the Administrative
Services Department; and the addition of 0.125 FTE Senior
Financial Analyst in the Administrative Services Department.
D. City Council authorization is needed to amend the fiscal
year 2011 budget as hereinafter set forth.
SECTION 2. The General Fund Budget Stabilization Reserve is
hereby increased by the sum of Four Hundred Forty Five Thousand
Six Hundred Eighty Six Dollars ($445,686), as described in
Exhibit “A.” As a result of this change, the Budget
Stabilization Reserve will increase to $26,913,000.
SECTION 3. The Capital Fund Infrastructure Reserve is
hereby increased by the sum of One Million Nine Hundred Thousand
Sixty Two Three Hundred Seventy Three Dollars ($1,962,373), as
described in Exhibit “A.” As a result of this change, the
Infrastructure Reserve will increase from $1,845,909 to
$3,808,282.
SECTION 4. The Supply Rate Stabilization Reserve in the
Electric Fund is hereby decreased by the sum of Forty-Two
Page 2 of 3
Thousand Eight Hundred Thirty Dollars ($42,830) as described in
Exhibit A.
SECTION 5. The Distribution Rate Stabilization Reserve in
the Electric Fund is hereby decreased by the sum of One Hundred
Ninety-Two Thousand Two Hundred Seventy-Two Dollars ($192,272)
as described in Exhibit A.
SECTION 6. The Public Benefits Reserve in the Electric Fund
is hereby decreased by the sum of One Hundred Nine Thousand
Seven Hundred Fifty-Two Dollars ($109,752) as described in
Exhibit A.
SECTION 7. The Calaveras Reserve in the Electric Fund is
hereby decreased by the sum of Forty-Nine Thousand Four Hundred
Forty Dollars ($49,440) as described in Exhibit A.
SECTION 8. The Rate Stabilization Reserve in the Fiber
Optics Fund is hereby decreased by the sum of Thirteen Thousand
Four Hundred Fifty-Eight Dollars ($13,458) as described in
Exhibit A.
SECTION 9. The Supply Rate Stabilization Reserve in the Gas
Fund is hereby increased by the sum of Sixteen Thousand Three
Hundred Ninety-One Dollars ($16,391) as described in Exhibit A.
SECTION 10. The Distribution Rate Stabilization Reserve in
the Gas Fund is hereby increased by the sum of Forty-Four
Thousand Five Hundred Seventy-Seven Dollars ($44,577) as
described in Exhibit A.
SECTION 11. The Rate Stabilization Reserve in the Water
Fund is hereby increased by the sum of Three Thousand Forty-Four
Dollars ($3,044) as described in Exhibit A.
SECTION 12. The Rate Stabilization Reserve in the
Wastewater Collection Fund is hereby increased by the sum of
Forty-Five Thousand Seven Hundred Dollars ($45,700) as described
in Exhibit A.
SECTION 13. The Rate Stabilization Reserve in the Refuse
Fund is hereby decreased by the sum of One Hundred Eleven
Thousand Three Hundred Eight-Four Dollars ($111,384) as
described in Exhibit A.
SECTION 14. The Rate Stabilization Reserve in the Storm
Drainage Fund is hereby decreased by the sum of One Hundred
Sixty-Three Thousand Two Hundred Five Dollars ($163,205) as
described in Exhibit A.
SECTION 15. The Rate Stabilization Reserve in the
Wastewater Treatment Fund is hereby increased by the sum of Ten
Million Five Hundred Thirty-Nine Thousand Seven Hundred Six
Dollars ($10,539,706) as described in Exhibit A.
Page 3 of 3
SECTION 16. Adjustments to other funds are made as shown
in Exhibit A. These changes impact Special Revenue, Internal
Service, and other Funds Reserves as indicated in Exhibit A.
SECTION 17. Adjustments to decrease or increase amounts
allocated to various Capital Improvement Projects are made as
shown in Exhibit B. These changes impact the General Fund
Budget Stabilization Reserve and the Infrastructure Reserve and
are reflected in the adjustments as shown in Exhibit A.
SECTION 18. The Table of Organization is hereby amended to
reflect the changes shown in Exhibit C, which is attached hereto
and incorporated herein by reference. These changes impact
Reserves and are accounted for in the changes shown in Exhibit
A.
SECTION 19. As specified in Section 2.28.080 of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 20. The Council of the City of Palo Alto hereby
finds that this midyear adjustment is not a project under
Section 21065 of the California Environmental Quality Act and,
therefore, no environmental impact assessment is necessary.
Capital improvement projects described in this ordinance will be
assessed individually as appropriate.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Sr. Asst. City Attorney City Manager
____________________________
Director of Admin. Services
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre % of
Categories
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear
Budget
Revenues & Other Sources
Sales Tax 18,218 18,218 19,507 1,289 - - 10,056 52%
Property Tax 25,907 25,907 25,323 (584) - - 13,566 54%
Transient Occupancy Tax 7,021 7,021 7,400 379 - - 3,361 45%
Utility Users Tax 11,429 11,429 10,824 (605) - - 5,420 50%
Other Taxes and Fines 5,943 5,943 6,139 196 - - 2,402 39%
Charges for Services 20,008 20,008 20,924 916 - - 10,960 52%
Permits & Licenses 4,593 4,593 5,102 509 - - 2,207 43%
Return on Investment 1,646 1,646 1,337 (309) - - 599 45%
Rental Income 13,716 13,716 13,776 60 - - 6,996 51%
From Other Agencies 155 155 221 66 - - 120 54%
Charges To Other Funds 10,622 10,622 10,681 59 - - 5,458 51%
Other Revenues 1,490 1,490 1,584 94 - - 715 45%
Total Revenues 120,748 120,748 122,818 2,070 - - 61,860 50%
Operating Transfers-In 18,684 18,684 18,677 (7) - - 9,301 50%
Encumbrances and Reappropriation 3,963 3,963 - - -
From Infrastructure Reserve - -
Total Sources of Funds 139,432 143,395 145,458 2,063 - - 71,161 50%
Expenditures & Other Uses
City Attorney 2,369 3,002 3,024 22 50 494 1,120 55%
City Auditor 982 1,081 1,089 8 - 102 519 57%
City Clerk 1,093 1,446 1,355 (91) - 21 569 44%
City Council 142 173 174 1 - 19 81 57%
City Manager 2,178 2,370 2,451 81 6 55 1,107 48%
Administrative Services 6,293 6,593 6,643 50 59 126 2,888 46%
Community Services 20,032 20,371 20,486 115 206 2,314 9,789 60%
Fire 27,007 27,454 28,259 805 71 433 13,513 50%
Human Resources 2,817 2,888 2,919 31 21 120 1,301 49%
Library 6,609 6,845 6,910 65 - 380 3,172 51%
Planning and Community Environment 9,320 10,361 10,689 328 68 1,103 4,601 54%
Police 30,579 30,810 31,174 364 48 568 15,098 50%
Public Works 13,084 13,956 13,999 43 47 1,088 5,957 51%
Non-Departmental 5,970 5,510 5,545 35 - - 3,560 64%
Total Expenditures 128,475 132,860 134,717 1,857 576 6,823 63,275 52%
Operating Transfers-Out 10,924 11,464 11,224 (240) - - 5,861 52%
Total Uses of Funds 139,399 144,324 145,941 1,617 576 6,823 69,136 52%
Net Surplus (Deficit) 33 (929) (483) 446
Adjust intra-fund reserve transfer - - - -
Transfer to Public Safety Building Reserve - - - -
Year end savings from hiring freeze - -
Net To (From) Reserves 33 (929) (483) 446
Beginning Reserves 27,396 27,396 27,396 -
Projected Ending Reserves 27,429 26,467 26,913 446
BSR % of Total Use of Funds 19.7% 19.0% 19.3% -
BUDGET (as of 12-31-10)
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR FINANCIAL REPORT
GENERAL FUND
(in thousands of dollars)
Page 1 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 112,561 112,561 112,561 - - - 59,790 53%
Interest Income 4,299 4,299 4,299 - - - 2,095 49%
Other Income 11,719 11,719 11,871 152 - - 3,079 26%
Reapprop/Encumbrances - 13,393 13,393 - - - 0%
Total Sources 128,579 141,972 142,124 152 - - 64,964 50%**
Uses of Funds
Utility Purchases 74,078 74,130 74,130 - - 395 32,361 44%
Salaries & Benefits 10,453 10,486 10,658 172 - - 4,948 46%
Contract Services 4,283 7,321 7,350 29 33 2,210 1,077 45%
Supplies and Materials 815 835 835 - 11 41 322 45%
Facility and Equipment Purchases 84 84 84 - - - 3 3%
General Expenses 3,174 4,163 4,163 - 60 439 677 28%
Rent and Leases 3,755 3,801 3,846 45 - - 1,829 48%
Allocated Charges 7,877 7,877 7,912 35 - - 2,741 35%
Debt Service 8,949 8,949 8,949 - - - 3,710 41%
Subtotal 113,468 117,646 117,927 281 104 3,085 47,669 43%
Equity Transfer 11,195 11,195 11,195 - - - 5,598 50%
Operating Transfers Out 866 866 996 130 - - 433 43%
Capital Improvement Program 10,085 19,283 19,418 135 674 1,415 4,552 34%
Total Uses 135,614 148,990 149,536 546 778 4,500 58,251 42%
Net To (From) Reserves (7,035) (7,018) (7,412) (394)
Beginning Reserves 108,923 119,991 119,991 -
Projected Ending Reserves 101,888 112,973 112,579 (394)
** Excludes encumbrances and reappropriation
BUDGET
(in thousands of dollars)
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
(as of 12-31-10)
Page 2 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 3,044 2,734 2,734 - - - 1,403 51%
Interest Income 268 256 256 - - - 166 65%
Other Income - -
Reapprop/Encumbrances 920 920 -
Total Sources 3,312 3,910 3,910 - - - 1,569 52%**
Uses of Funds
Salaries & Benefits 971 971 983 12 - - 460 47%
Contract Services 165 165 165 - - 131 79 128%
Supplies and Materials 18 18 18 - - - - 0%
General Expenses 19 19 19 - - - - 0%
Rent and Leases 15 16 16 - - - 7 45%
Allocated Charges 568 567 570 3 - - 244 43%
Subtotal 1,756 1,756 1,771 15 - 131 790 52%
Operating Transfers Out 8 8 8 - - - 4 52%
Capital Improvement Program 400 1,127 1,126 (1) - - 421 37%
Total Uses 2,164 2,891 2,905 14 - 131 1,215 46%
Net To (From) Reserves 1,148 1,019 1,005 (14)
Beginning Reserves 8,831 9,270 9,270 -
Projected Ending Reserves 9,979 10,289 10,275 (14)
** Excludes encumbrances and reappropriation
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
FIBER OPTICS FUND
(as of 12-31-10)BUDGET
(in thousands of dollars)
Page 3 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 43,993 43,993 43,993 - - - 16,949 39%
Interest Income 847 847 847 - - - 478 56%
Other Income 811 811 846 35 - - 311 37%
Reapprop/Encumbrances 10,039 10,039 - - - - -
Total Sources 45,651 55,690 55,725 35 - - 17,738 39%**
Uses of Funds
Utility Purchases 24,595 24,619 24,619 - - 12,398 6,545 77%
Salaries & Benefits 4,638 4,638 4,672 34 - - 2,128 46%
Contract Services 1,021 1,510 1,510 - 19 697 214 62%
Supplies and Materials 521 514 514 - 5 181 112 58%
Facility and Equipment Purchases 63 63 63 - - - 4 6%
General Expenses 658 826 826 - - 274 179 55%
Rent and Leases 326 333 340 7 - 26 150 52%
Allocated Charges 3,977 3,977 3,949 (28) - - 1,490 38%
Debt Service 947 947 947 - - - 244 26%
Subtotal 36,746 37,427 37,440 13 24 13,577 11,065 66%
Equity Transfer 5,304 5,304 5,304 - - - 2,652 50%
Operating Transfers Out 614 614 614 - - - 424 69%
Capital Improvement Program 8,325 17,680 17,641 (39) 53 52 1,584 10%
Total Uses 50,989 61,025 60,999 (26) 77 13,630 15,726 48%
Net To (From) Reserves (5,338) (5,335) (5,274) 61
Beginning Reserves 15,925 20,571 20,571 -
Projected Ending Reserves 10,587 15,236 15,297 61
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
GAS FUND
(in thousands of dollars)
(as of 12-31-10)BUDGET
** Excludes encumbrances and reappropriation
Page 4 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 28,803 28,803 28,803 - - - 15,768 55%
Interest Income 1,050 1,050 1,050 - - - 633 60%
Other Income 1,463 1,463 1,520 57 - - 1,207 79%
Reapprop/Encumbrances 10,637 10,637 - -
Total Sources 31,316 41,953 42,010 57 - - 17,608 56%**
Uses of Funds
Utility Purchases 12,043 12,043 12,043 - - 5,506 5,121 88%
Salaries & Benefits 5,206 5,206 5,254 48 - - 2,379 46%
Contract Services 754 1,009 1,009 - 79 355 175 60%
Supplies and Materials 491 503 503 - 35 247 244 104%
Facility and Equipment Purchases 6 6 6 - - 3 2 83%
General Expense 359 381 381 - - - 165 43%
Rents and Leases 2,207 2,215 2,223 8 - - 1,095 49%
Allocated Charges 3,365 3,365 3,363 (2) - - 1,291 38%
Debt Service 2,981 2,981 2,981 - - - 1,071 36%
Subtotal 27,412 27,709 27,763 54 114 6,111 11,542 64%
Equity Transfer - - - - - - - -
Operating Transfers Out 441 441 441 - - - 321 73%
Capital Improvement Program 8,848 47,913 47,913 - 54 5,001 4,373 20%
Total Uses 36,701 76,063 76,117 54 168 11,112 16,236 36%
Net To (From) Reserves (5,385) (34,110) (34,107) 3
Beginning Reserves 21,845 49,247 49,247 -
Projected Ending Reserves 16,460 15,137 15,140 3
** Excludes encumbrances and reappropriation
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
WATER FUND
(in thousands of dollars)
BUDGET (as of 12-31-10)
Page 5 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 14,477 14,477 14,477 - - - 7,303 50%
Interest Income 445 445 445 - - - 260 58%
Other Income 1,002 1,002 1,076 74 - - 848 79%
Reapprop/Encumbrances 8,789 8,789 - - - -
Total Sources 15,924 24,713 24,787 74 - - 8,411 53%**
Uses of Funds
Utility Purchases 7,499 7,499 7,499 - - - 3,750 50%
Salaries & Benefits 1,901 1,901 1,938 37 - - 879 45%
Contract Services 208 252 252 - 25 12 51 35%
Supplies and Materials 231 237 237 - 9 170 82 110%
Facility and Equipment Purchases 1 1 1 - - - - 0%
General Expenses 65 65 65 - - 1 22 36%
Rent and Leases 210 210 210 - - - 76 36%
Allocated Charges 1,970 1,970 1,962 (8) - - 647 33%
Debt Service 129 129 129 - - - 32 25%
Subtotal 12,214 12,264 12,293 29 34 183 5,538 47%
Operating Transfers Out 567 567 567 - - - 300 53%
Capital Improvement Program 4,130 12,831 12,831 - 56 2,202 1,295 28%
Total Uses 16,911 25,662 25,691 29 90 2,385 7,134 37%
Net To (From) Reserves (987) (949) (904) 45
Beginning Reserves 6,554 7,772 7,772 -
Projected Ending Reserves 5,567 6,823 6,868 45
(as of 12-31-10)
** Excludes encumbrances and reappropriation
BUDGET
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
(in thousands of dollars)
Page 6 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 26,137 28,368 28,368 - - - 12,941 46%
Interest Income 301 301 301 - - - 53 18%
Other Income 3,458 5,129 5,027 (102) - - 2,831 56%
Reapprop/Encumbrances 2,837 2,837 -
Total Sources 29,896 36,635 36,533 (102) - - 15,825 47%**
Uses of Funds
GreenWaste Hauling Contract 14,797 13,205 13,205 - - 6 4,933 37%
Salaries and Benefits 4,376 4,254 4,281 27 - - 1,955 46%
Contract Services 6,547 6,608 6,608 - 13 1,174 2,740 59%
Supplies and Materials 311 236 236 - - 13 50 27%
Facility and Equipment Purchases 16 25 25 - - - 10 40%
General Expenses 276 281 281 - - - 579 206%
Rents and Leases 4,308 4,448 4,448 - - 6 2,152 49%
Allocated Charges 3,674 3,675 3,668 (7) - - 1,779 49%
Debt Service 608 608 608 - 0%
Subtotal 34,913 33,340 33,360 20 13 1,199 14,199 46%
Operating Transfers Out 338 338 327 (11) - - 169 52%
Capital Improvement Program 1,650 3,669 3,669 - 44 205 152 11%
Total Uses 36,901 37,347 37,356 9 57 1,404 14,520 43%
Net (From) Landfill Closure Liab (475) (475) (566) (91)
Net To (From) Reserves (6,530) (237) (257) (111)
Beginning Reserves (2,911) (4,277) (4,277) -
Projected Ending Reserves (9,441) (4,514) (4,534) (111)
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
REFUSE FUND
(in thousands of dollars)
BUDGET
** Excludes encumbrances and reappropriation
(as of 12-31-10)
Page 7 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 5,506 5,506 5,506 - - - 2,870 52%
Interest Income 159 159 159 - - - 72 45%
Other Income 68 68 68 - - - 3 4%
Reapprop/Encumbrances 2,409 2,409 - -
Total Sources 5,733 8,142 8,142 - - - 2,945 51%**
Uses of Funds
Salaries and Benefits 1,000 1,000 1,016 16 - - 432 43%
Contract Services 379 440 440 - - 78 241 72%
Supplies and Materials 99 111 111 - - 19 40 53%
Facility and Equipment Purchases 12 12 12 - - - 12 97%
General Expenses 151 782 782 - - - 4 1%
Rents and Leases 6 6 6 - - - - 0%
Allocated Charges 617 617 616 (1) - - 275 45%
Debt Service 950 950 950 - - - 260 27%
Subtotal 3,214 3,918 3,933 15 - 97 1,264 35%
Operating Transfers Out 609 609 607 (2) - - 304 50%
Capital Improvement Program 1,788 3,493 3,643 150 1,500 35 304 50%
Total Uses 5,611 8,020 8,183 163 1,500 132 1,873 43%
Net Surplus (Deficit) 122 122 (41) (163)
Loan repayment to the General Fund - -
Beginning Reserves 300 286 286 -
Projected Ending Reserves 422 408 245 (163)
** Excludes encumbrances and reappropriation
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
(in thousands of dollars)
BUDGET (as of 12-31-10)
Page 8 of 24 3/9/2011
Exhibit A
ACTUALS
Adopted Adjusted Midyear Midyear Pre- % of
Budget Budget Budget Changes Encumbr Encumbr Actual Midyear Budget
Sources of Funds
Net Sales 20,095 20,095 20,095 - - - 9,974 50%
Interest Income 422 422 422 - - - 290 69%
Other Income 73 73 73 - - - 1,637 2242%
Reapprop/Encumbrances 22,043 22,043 -
Total Sources 20,590 42,633 42,633 - - - 11,901 58%**
Uses of Funds
Salaries and Benefits 9,213 9,213 9,309 96 - - 4,282 46%
Contract Services 1,884 3,058 3,058 - 193 970 636 59%
Supplies and Materials 1,838 2,016 2,016 - 92 675 651 70%
Facility and Equipment Purchases 10 10 10 - - - - 0%
General Expenses 404 405 405 - - - 379 93%
Rents and Leases - - - - - - - 0%
Allocated Charges 4,660 5,010 4,998 (12) - - 2,535 51%
Debt Service 815 815 815 - - - - 0%
Subtotal 18,824 20,527 20,611 84 284 1,644 8,484 51%
Operating Transfers Out 9 9 9 - - - 4 49%
Capital Improvement Program 2,500 23,191 12,567 (10,624) 9 3,298 1,371 37%
Total Uses 21,333 43,727 33,187 (10,540) 293 4,943 9,859 45%
Net To (From) Reserves (743) (1,094) 9,446 10,540
Beginning Reserves (12,003) (10,226) (10,226) -
Projected Ending Reserves (12,746) (11,320) (780) 10,540
** Excludes encumbrances and reappropriation
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
(in thousands of dollars)
BUDGET (as of 12-31-10)
Page 9 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
NON-DEPARTMENTAL
10200000 20520 (20,000)
Transfer from Electric Fund to cover its share in the cost of the Urban Forest
Management Plan
10200000 20250/60 (21,029) Increase to correct interfund transfers
10200000 118XX (1,289,000) Improvement in sales tax
10200000 11XXX 584,000 Property tax decline
10200000 11850 (379,000) Improvement transient occupancy tax
10300000 118XX 605,000 Utility users' tax decline
10200000 11800 (389,000) Improvement in documentary transfer tax
10200000 19780 (60,000)
To record interdepartmental rental income from to the Utilities Department for use of
a portion of the former Los Altos Treatment Plant site
Various Various 309,000 Return on investment decline
General Fund Revenue Changes (660,029)
10200000 37010 80,000
To reimburse City Manager's contingency account for the Urban Forest
Management Plan
10200000 37010 45,000
To reimburse City Manager's contingency account for the development of City's
ethics program
10200000 37020 35,000
To reimburse Council contingency account for the cost of continued publication of
agenda and standing committees in the newspaper
10200000 37040 (125,000) To remove City Attorney's contingency (one-time)
80191004 40410 55,000 To transfer from Fund 191 – Public Donation Fund to Capital Project Fund.
Donations from Friends of JMZ to contribute to the cost of the CIP project per CMR:
193:10
10200000 40550 (240,000)
Reverse transfer to Refuse Fund; originally approved by Council on September 20,
2010 (CMR 356:10) to meet landfill cash requirements; transfer is no longer needed.
Non-Departmental Other Expenses (150,000)
Net Changes To (From) Reserves 810,029
CITY ATTORNEY
various 30140 (328)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 14,455
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 5,602
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 2,853 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 22,582
18010001 39160 (961)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (961)
Net Changes To (From) Reserves (21,621)
CITY AUDITOR
16020002 30990 4,996
Increase in General Benefits charges due to Internal Service Fund interest
allocation
16020002 30990 1,937
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
16020002 30372 986 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 7,919
16020002 39160 (422)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (422)
Net Changes To (From) Reserves (7,497)
CITY CLERK
various 30990 6,242
Increase in General Benefits charges due to Internal Service Fund interest
allocation
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Page 10 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
various 30990 2,420
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 1,232 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 9,894
12010001 39160 (728)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
12040003 33490 (100,000)
Reduction in inter-agency expense due to the savings realized. The costs for the
November 2010 election measures have come in less than what was estimated by
the Registrar of Voters.
Other Revenue and Expense (100,728)
Net Changes To (From) Reserves 90,834
CITY COUNCIL
14020002 30990 734
Increase in General Benefits charges due to Internal Service Fund interest
allocation
14020002 30990 285
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
14020002 30372 145 Transfer allocated retiree medical reimbursement expense to department
Other Revenue and Expense 1,164
Net Changes To (From) Reserves (1,164)
CITY MANAGER
11010001 30030 60,000 Increase in temporary salaries
11010001 30140 (798)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 14,387
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 5,576
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 2,840 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 82,005
11010001 39160 (874)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (874)
Net Changes To (From) Reserves (81,131)
ADMINISTRATIVE SERVICES
various 30140 (4,929)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 37,913
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 14,694
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 7,484 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 55,162
40010001 39160 (5,067)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (5,067)
Net Changes To (From) Reserves (50,095)
COMMUNITY SERVICES
80020210 18010 (44,908) To accept donations from Friends of Children’s Theatre. This is a one-time donation
to cover the cost of contract services for summer productions.
This is separate from the money received in-lieu of a participation fee.
80020210 31990 44,908 Expenditure associated with Friends of Children’s Theatre one-time donation to
cover the cost of contract services for summer productions.
This is separate from the money received in-lieu of a participation fee.
Page 11 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
80020210 15990 (12,013) To recognize revenues for the Children's Theatre. The Children’s Theatre has
partnered with PAUSD and the Stevenson school to provide in-school dance and
theatre classes.
80020210 31080 12,013 Expenditure associated with Children’s Theatre partnering with PAUSD and the
Stevenson school to provide in-school dance and theatre classes.
80020211 15990 (2,925) To recognize revenues. Children’s Music & Dance has partnered Stevenson school
to provide lunch time dance classes.
80020211 31990 2,925 Expenditure associated with Children’s Music & Dance partnering with Stevenson
school to provide lunch time dance classes.
80060123 15990 (5,238) Grant received from the State Coastal Conservancy
80060123 31990 5,238 Expenditure associated grant received from the State of Coastal Conservancy
Grant/Reimbursement Revenue and Expense -
various 30140 (25,894)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 61,830
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 23,964
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 12,205 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 72,105
80040005 20650 47,941 Reduce revenue due to insufficient funding for the Family Resources Program from
the Family Resources Foundation
80060312 31990 (10,000) To reimburse City Manager's contingency account for the Urban Forest
Management Plan
80060120 31990 (10,000) To reimburse City Manager's contingency account for the Urban Forest
Management Plan
80040003 31990 9,000 Transfer ADA budget from PCE to CSD
80010001 39160 (11,095) Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense 25,846
Net Changes To (From) Reserves (97,951)
FIRE
Various 30040 610,000 Increase in overtime expense to align current budget with historical trends
Various 30140 (176,753)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
Various 30990 148,852
Increase in General Benefits charges due to Internal Service Fund interest
allocation
Various 30990 57,692
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
Various 30372 29,383 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 669,174
75010001 12520 (365,000) Increase in revenue for Stanford Fire budget to actual billing
75030008 13370 (100,000) Revenue improvement due to increased activity at the Development Center
75010001 31990 80,000 Standards of coverage study
75010001 31990 22,500 OES study
75010001 31990 50,000 Fire Chief recruitment costs
75010001 39160 (16,424)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (328,924)
Net Changes To (From) Reserves (340,250)
HUMAN RESOURCES
various 30140 (3,517)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 16,508
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 6,396
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
Page 12 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
various 30372 3,258 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 22,645
various 30010 10,191
Reimbursement of salary appropriations that were used to cover purchase orders
that were not correctly carried forward.
13010001 39160 (1,441)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense 8,750
Net Changes To (From) Reserves (31,395)
LIBRARY
84010001 15300 (22,373) To accept receipt of Public Library Fund grant from the State
84010001 31990 3,000 To expend Other Contract Services funded by PLF grant
84030001 32230 14,373 To expend Book Purchases funded by PLF grant
84030001 32280 1,300 To expend Electronic Resources funded by PLF grant
84070002 35030 1,850 To expend Non-Capital Office Machinery funded by PLF grant
84070004 35030 1,850 To expend Non-Capital Office Machinery funded by PLF grant
Grant/Reimbursement Revenue and Expense -
various 30140 (5,217)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 33,405
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 12,947
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 6,594 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 47,729
84010001 39160 (4,747)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (4,747)
Net Changes To (From) Reserves (42,982)
PLANNING AND COMMUNITY ENVIRONMENT
various 30140 (96)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 44,682
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 17,318
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 8,820 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 70,724
60020101 18990 (11,665) Increase in planning and transportation other miscellaneous revenue.
60020204 14890 (17,120) Increase in comprehensive plan fee revenue.
60020402 14670 (3,722) Increase in current planning-general use permit revenue.
60020403 12490 (7,000) Increase in code enforcement-fines, forfeitures, and penalties revenue.
60020404 13230 (76,500) Increase in zone change fee revenue.
60020405 14890 (20,000) Increase in current planning-individual review fee revenue.
60020406 14700 (17,750) Increase in green building fee revenue.
60020501 15990 (10,775) Increase in transportation revenue for VTA-Project Readiness Initiative.
60030001 13190 (11,500) Increase in special service fee revenue.
60030001 13370 (340,000) Increase in plan checking fee revenue due to increase in development activities
60030001 14570 (390,000) Increase in building permit revenue due to increase in development activities
60030001 19170 (143,557) Increase in interdepartmental revenue from various CIP projects.
60030002 31990 50,000 This request is for a Contract Plan Technician to pilot Blueprint recommendations at
the DC front counter aimed at improving customer service and reducing applicant
wait and permit processing times.
60030003 31070 50,000 This request is for a Contract Plan Checker to work at the Development Center on
primarily high priority/cost-recovery projects that require rapid turnaround and limited
inter-departmental coordination. The position will also support implementation of
DC Blueprint piloting recommendations.
Page 13 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
60030001 32080 20,000 To cover the acquisition of a sufficient number of sets of the newly adopted 2010
Building Codes and related reference materials for plan check and inspection staff.
60020402 31990 15,000 This is for the Development Center Blueprinting/Restructuring Efforts project. The
Planners are an integral part of this effort and consultants are being utilized to
backfill on some of their projects.
60030002 30030 21,720 This temporary salary request is to fund a Limited Hourly Administrative Specialist to
work at the Development Center front counter reception station. This is a critical
front line customer service position that is being reviewed as part of the DC
Blueprint/Restructuring effort.
60030002 30030 91,513 This temporary salary request is to fund a Management Specialist position that is
working under the direction of the City Manager's Office in the capacity of System
Improvement Manager for the DC Blueprinting/Restructuring effort.
60030005 31990 (9,000) Transfer ADA budget from PCE to CSD
60030001 33220 42,000 To increase bank fees due to the increase in the volume of business activities in the
Development Center
60020201 31990 (20,000) To reimburse City Manager's contingency account for the Urban Forest
Management Plan
60010001 39160 (5,329) Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (793,686)
Net Changes To (From) Reserves 722,962
Page 14 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
POLICE
70020002 15370 (20,899)
70020002 30040 20,899
70060004 15370 (470)
70060004 30040 470
70040002 15990 (7,310)
70040002 30040 7,310
70030003 15370 (22,770)
70030003 30040 22,770
Grant/Reimbursement Revenue and Expense -
70080002 30010 (44,629)
Transfer 0.5 FTE CSU from General Fund to Special Revenue Fund - College
Terrace
Various 30040 205,000 Increase in overtime expense to align current budget with historical trends
Various 30140 (121,746)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
Various 30990 164,502
Increase in General Benefits charges due to Internal Service Fund interest
allocation
Various 30990 63,758
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
Various 30372 32,472 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 299,357
70030003 19090 87,500
Decrease in interdepartmental communications revenue; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
70080002 12030 200,000 Parking violation revenue decline
70030004 12520 (42,000) Increase in revenue for Stanford Communications budget to actual billing
70020001 30010 33,000
Reimbursement of salary appropriations used to cover extension of the Track Watch
program
70010001 39160 (21,301)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense 257,199
Net Changes To (From) Reserves (556,556)
PUBLIC WORKS
various 30140 (8,597)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 51,266
Increase in General Benefits charges due to Internal Service Fund interest
allocation
various 30990 19,870
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 30372 10,120 Transfer allocated retiree medical reimbursement expense to department
Salary Related Revenue and Expense 72,659
50040006 13750 (33,750)
Improvement in external street cut fee revenue due to increase in development
activities
50040007 13370 (15,000) Improvement in plan checking fee revenue due to increase in development activities
50040007 14570 (4,000)
Improvement in building- new construction permit revenue due to increase in
development activities
50040007 14590 (6,000)
Improvement in encroachment permit revenue due to increase in development
activities
50040007 14660 (16,000)
Improvement in street opening permit revenue due to increase in development
activities
50020301 13370 34,300
Revenue reduction for Tree Inspection. PAD is working with Planning to ensure fees
are being collected appropriately.
50020305 31270 (20,000)
To reimburse City Manager's contingency account for the Urban Forest
Management Plan
50010001 39160 (9,712)
Reduction in General Liability charges due to Internal Service Fund interest
allocation
Other Revenue and Expense (70,162)
Reimbursable expense related to Alameda County Sheriff's Office and Urban Shield
Exercise conducted Fall 2010
Reimbursement from the FBI for overtime associated with the department's
participation in the Silicon Valley Regional Computer Forensic Laboratory (SERF)
Reimbursement from the State of California for overtime salaries for training and
backfilling for dispatchers while training.
Page 15 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
GENERAL FUND
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Net Changes To (From) Reserves (2,497)
10200000 38220 445,686 Budget Stabilization Reserve
19100000 38220 (55,000) Public Donations fund balance
Total General Fund 390,686
Fund Balancing Entries
Page 16 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
Revenue
Technology Fund
40070603 20560 2,445 To reverse operating transfer from Refuse Fund for CIP Project TE-11005
(Implementation of New Utility Rates). Refuse Fund does not share in the cost of this
project.
Technology Fund
40070603 20550 11,439 To reverse operating transfer from Storm Drainage Fund for CIP Project TE-
11005(Implementation of New Utility Rates). Storm Drainage Fund does not share in
the cost of this project.
General Benefits 68700000 16010 1,013,200 Revenue adjustment (decrease) to allocate interest income to this fund
General Benefits 68700000 18910 (1,013,200) Corresponding department charge increase related to interest income adjustment
Workers' Comp Insurance Program 68800000 16010 (459,700) Revenue adjustment (increase) to allocate interest income to this fund
Workers' Comp Insurance Program 68800000 18920 459,700 Corresponding department charge decrease related to interest income adjustment
General Liabilities Insurance Program 68900000 16010 (145,600) Revenue adjustment (increase) to allocate interest income to this fund
General Liabilities Insurance Program 68900000 19160 145,600 Corresponding department charge decrease related to interest income adjustment
Retiree Health Benefit 69400000 18910 200,000 Transfer allocated retiree medical reimbursement expense to department
213,884
Expenditures
Vehicle Replacement Fund 50080401 38790 (21,762) To close project and return balance to reserve
Vehicle Replacement Fund 50080401 38790 25,000 To provide for the environmental testing for Foothills Park Fuel Station
Vehicle Replacement Fund 50080402 38790 (367) To close project and return balance to reserve
Vehicle Replacement Fund 50080310 39160
(2,082) Reduction in General Liability charges due to Internal Service Fund interest allocation
Vehicle Replacement Fund 50080302 30140
(17,416) Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
Vehicle Replacement Fund various 30990
13,130 Increase in General Benefits charges due to Internal Service Fund interest allocation
Vehicle Replacement Fund various 30990
5,089 Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
Vehicle Replacement Fund various 3037X
3,397 Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
Technology Fund 40070003 39160
(5,329) Reduction in General Liability charges due to Internal Service Fund interest allocation
Technology Fund various 30140
(2,876) Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
Technology Fund various 30990
36,669 Increase in General Benefits charges due to Internal Service Fund interest allocation
Technology Fund various 30990
14,213 Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
Technology Fund various 3037X
9,485 Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
Printing & Mailing Services 40030201 39160
(757) Reduction in General Liability charges due to Internal Service Fund interest allocation
Printing & Mailing Services 40030202 30140
(231) Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
Printing & Mailing Services various 30990
906 Increase in General Benefits charges due to Internal Service Fund interest allocation
Printing & Mailing Services various 30990
351 Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
Printing & Mailing Services various 3037X
235 Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
Retiree Health Benefit 69400000 30372 (200,000) Transfer allocated retiree medical reimbursement expense to department
(142,345)
Net Internal Service Fund Adjustments (71,539)
Fund Balancing Entries
Technology Fund 40070001 38300 (66,046) Technology Fund Balance
Printing & Mailing Services 40030001 38011 (504) Print & Mailing Services Fund Balance
Vehicle Replacement Fund 50080001 38090 (4,989) Vehicle Replacement Fund Balance
General Benefits 68700000 38011 0 General Benefits Fund Balance
Workers' Comp Insurance Program 68800000 38XXX 0 Workers' Comp Insurance Program Fund Balance
General Liabilities Insurance Program 68900000 38011 0 General Liabilities Insurance Program Fund Balance
Retiree Health Benefit 69400000 38XXX 0 Retiree Health Benefit Fund Balance
Revenue
Law Enforcement Services 70248003 15370 (125,000) Revenue associated with COPS funds to be budgeted in the City's SLESF
(125,000)
Expenditures
University Ave Parking Permits 23600000 30030 20,800 Increase in temporary salaries for Management Specialist (Parking Manager) to help
analyze our existing parking strategies including permit distribution methods, time-limit
allocations, and signage programs to help identify ways to better manager our parking
inventory.
23600000 31990 20,111 Downtown Street Team Program outreach services and peer to peer counseling
SPECIAL REVENUE FUNDS AND AGENCY FUNDS
Net Special Revenue And Agency Revenue Adjustments
Net ISF Expenditure Adjustments
Net ISF Revenue Adjustments
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
INTERNAL SERVICE FUNDS
Page 17 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Law Enforcement Services 70248003 35070 125,000 Expense associated with COPS funds to be budgeted in the City's SLESF
Residential Parking Permit Program 60020506 30010 44,629 Transfer 0.5 FTE CSO from General Fund to Special Revenue Fund - College Terrace
Family Resources Program 801850001 40110 (47,941) Reduce transfer to General Fund due to insufficient funding for the Family Resources
Program from the Family Resources Foundation
162,599
Net Special Revenue and Agency Fund Adjustments (37,599)
University Ave Parking Permits 23600000 38500 (40,911)University Ave Parking Permits Fund Balance
Law Enforcement Services 70248003 38500 0 Law Enforcement Services Fund Balance
Residential Parking Permit Program 60020506 38500 (44,629)Residential Parking Permit Program Fund Balance
Family Resources Program 801850001 38500 47,941 Family Resources Program Fund Balance
Revenue
50471010 20520 (109,752) Revenues from UTL Department regarding energy efficiency rebates
50471011 15370 (163,802) Allocation from the State of California (Proposition 42) - Traffic Congestion Relief
50471010 25010 (903,486) Measure N Library Bond
80471002 20150 (55,000) Transfer from Fund 191 – Public Donation Fund. Donations from Friends of JMZ to
contribute to the cost of the project refer to CMR: 193:10
60471006 15010 (1,099,000) Federal grants for CIP Projects PL-11003 (Palo Alto-Traffic Signal Central System
Upgrade) and PL-11004 (Alma Street-Traffic Signal Improvements)
(2,331,040)
Expenditures
50471010 38790 109,752 To increase appropriation due to revenues from UTL Department regarding energy
efficiency rebates
50471011 38790 163,802 To increase appropriation due to allocation from the State of California (Proposition 42)
- Traffic Congestion Relief
50471010 38790 2,250,944 Additional appropriation to cover library costs: (1) for temporary facility for the Main
Library, (2) accelerate the design phase of the Main Library to take advantage of lower
construction cost climate and (3) to revise preliminary cost estimate of the Downtown
Library.
50471020 38790 125,000 Transfer to San Antonio Road CIP project for conduit work on San Antonio Road
Phase 11
60471006 38790 550,000 This project funds the design and construction of streetscape enhancements along
California Avenue between El Camino Real and the Caltrain – Park Blvd Plaza. A
$1,175,200, grant was received in FY 2011 from the VTA – Community Design &
Transportation (CDT) program that requires a $550,000 local match.
60471006 38790 400,000 This project funds the replacement of the City’s existing traffic signal central system and
up to 35 traffic signal field controllers with associated communications gear. This is
100% reimbursable by federal earmark grant.
60471006 38790 699,000 This project funds traffic signal modifications at the intersections of Alma St & Churchill
Rd and Alma St & East Meadow Dr. Federal grant provides fudning for this project.
80471002 38790 56,300 Transfer of 1%of the San Antonio Road project appropriation to Art in Public Places and
to transfer the appropriation for the purchase of fountain for the California Avenue to Art
in Public Places
60471005 38790 (45,816) This project funds the design and construction of streetscape enhancements along
California Avenue between El Camino Real and the Caltrain – Park Blvd Plaza. A
$1,175,200, grant was received in FY 2011 from the VTA – Community Design &
Transportation (CDT) program that requires a $550,000 local match.
50471004 38790 (125,000) Transfer to San Antonio Road CIP project for conduit work on San Antonio Road
Phase 11
80471002 38790 (481,763) To close project and return balance to reserve
50471005 38790 (1,500,000) To reduce appropriation due to savings realized from lower bids
80471006 38790 (2,788) To close project and return balance to reserve
50471010 38790 (1,347,458) To reduce budget to due to revised estimates by engineers
50471010 38790 (173,880) To close project and return balance to reserve
50471011 38790 (567,762) To close project and return balance to reserve
50471020 38790 (200,764) To close project and return balance to reserve
50471010 39170 143,557 To reallocate to cover inter-departmental charges
50471010 38790 (143,557) To reallocate to cover inter-departmental charges
various 30140 (753) Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 22,816 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 8,854 Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 5,910 Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
GENERAL FUND CIP
Net CIP Revenue Adjustments
Net Special Revenue and Agency Expenditure Adjustments
Page 18 of 24 3/9/2011
Exhibit A
Cost Comm FY 2011
Center Item Midyear Adj Description
CITY OF PALO ALTO
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
50471011 40520 117,101 Return to Electric Fund due to closing and completion of CIP Project PE-08005 ( MSC
Resurfacing )
50471011 40530 35,485 Return to Gas Fund due to closing and completion of CIP Project PE-08005 ( MSC
Resurfacing )
50471011 40510 56,776 Return to Water Fund due to closing and completion of CIP Project PE-08005 ( MSC
Resurfacing )
50471011 40540 74,519 Return to Wastewater Collection Fund due to closing and completion of CIP Project PE-
08005 ( MSC Resurfacing )
50471011 40550 138,392 Return to Refuse Fund due to closing and completion of CIP Project PE-08005 ( MSC
Resurfacing )
368,667
1,962,373Net CIP Adjustments To (From) Reserves
Net CIP Expenditure Adjustments
Page 19 of 24 3/9/2011
Exhibit A
Cost Comm. FY 2011
Center Item Midyear Adj Description
Electric Fund
20020202 15990 (35,083)
Increase in grant revenue from Bay Area Air Quality Management District for CIP EL-
11016 Electric Vehicle Charging Infrastructure
20000020 20410 (117,101)
Transfer from Capital Project Fund to return funding for CIP Project PE-08005 (MSC
Resurfacing Project) due to the completion of the project
Source Changes (152,184)
20020103 31990 (10,000) To reallocate to cover costs of Urban Forest Management Plan
20020102 31990 (5,000) To reallocate to cover costs of Urban Forest Management Plan
20000020 40110 15,000
Transfer to General Fund to cover the share in the cost of the Urban Forest
Management Plan
20040102 31990 (5,000) To reallocate to cover costs of Urban Forest Management Plan
20000030 40110 5,000
Transfer to General Fund to cover the share in the cost of the Urban Forest
Management Plan
20000031 39090 (228)
Decrease in interdepartmental communications expense; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
20000021 39090 (2,362)
Decrease in interdepartmental communications expense; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
20040102 31070 49,440
Increase in program and project consulting to fund 25% of feasibility study for
anaerobic digestion facility approved by Council on August 2, 2010; CMR 333:10;
funding from Calaveras reserve
20040102 30010 27,924 Increase in salaries to reallocate 1.0 FTE Resource Planner from Gas Fund
20020202 38790 135,083 Increase to establish CIP EL-11016 Electric Vehicle Charging Infrastructure
20000020 40410 109,752
Increase in transfer from Electric Public Benefits Reserve to Capital Projects Fund for
CIP PE-09006 Mitchell Park Library for energy efficiency rebates
various 39100 54,472
Increase in utilities administration charges for midyear adjustments to the Utilities
Administration Fund
20020103 39780 45,000
To record interdepartmental rental payment to the General Fund for use of a portion
of the former Los Altos Treatment Plant site
20000031 39160 (16,918) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (23,997)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 102,239 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 39,625
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 26,448
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
546,478
(394,294)
20000020 38040 (192,272) Electric Distribution Rate Stabilization Reserve
20000020 38160 (109,752) Electric Public Benefits Reserve
20000030 38080 (49,440) Electric Supply Calaveras Reserve
20000030 38170 (42,830) Electric Supply Rate Stabilization Reserve
(394,294)
Fiber Optics Fund
20020611 38790 (1,422) To close CIP projects and return balance to reserve
20000081 39100 3,507
Increase in utilities administration charges for midyear adjustments to the Utilities
Administration Fund
20000081 39160 (510) Reduction in General Liability charges due to Internal Service Fund interest allocation
20020611 30140 (68)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 7,260 Increase in General Benefits charges due to Internal Service Fund interest allocation
Fund Balancing Entries
CITY OF PALO ALTO
ENTERPRISE FUNDS
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Total Electric Fund
Net Changes To (From) Reserves
Use Changes
Page 20 of 24 3/9/2011
Exhibit A
Cost Comm. FY 2011
Center Item Midyear Adj Description
CITY OF PALO ALTO
ENTERPRISE FUNDS
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
various 30990 2,813
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 1,878
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
13,458
(13,458)
20000080 38040 (13,458) Fiber Optics Rate Stabilization Reserve
(13,458)
Gas Fund
20000040 20410 (35,485)
Transfer from Capital Project Fund to return funding for CIP Project PE-08005 (MSC
Resurfacing Project) due to the completion of the project
Source Changes (35,485)
20000051 39090 (473)
Decrease in interdepartmental communications expense; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
20000041 39090 (46,812)
Decrease in interdepartmental communications expense; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
various 30010 (2,998)
Decrease in salaries to reclassify Utilities Installer Repairer to Coordinator Utility
Project; reallocate 0.65 FTE to Wastewater Collection Fund
20040202 30010 (27,924) Decrease in salaries to reallocate 1.0 FTE Resource Planner to Electric Fund
20020703 30010 (894) Decrease in salaries to correct compensation for 0.43 FTE Restoration Lead
20020802 38790 (38,661) To close projects and return balance to reserve
various 39100 27,435
Increase in utilities administration charges for midyear adjustments to the Utilities
Administration Fund
20020702 39780 7,500
To record interdepartmental rental payment to the General Fund for use of a portion
of the former Los Altos Treatment Plant site
20000051 39160 (8,474) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (8,171)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 44,944 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 17,419
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 11,626
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
(25,483)
60,968
20000050 38170 16,391 Gas Supply Rate Stabilization Reserve
20000040 38040 44,577 Gas Distribution Rate Stabilization Reserve
60,968
Water Fund
20000060 20410 (56,776)
Transfer from Capital Project Fund to return funding for CIP Project PE-08005 (MSC
Resurfacing Project) due to the completion of the project
Source Changes (56,776)
20000061 39090 (19,250)
Decrease in interdepartmental communications expense; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
various 30010 (1,614)
Decrease in salaries to reclassify Utilities Installer Repairer to Coordinator Utility
Project; reallocate 0.35 FTE to Wastewater Collection Fund
20020904 30010 (645) Decrease in salaries to correct compensation for 0.31 FTE Restoration Lead
Fund Balancing Entries
Use Changes
Net Changes To (From) Reserves
Fund Balancing Entries
Total Fiber Optics Fund
Net Changes To (From) Reserves
Use Changes
Total Gas Fund
Page 21 of 24 3/9/2011
Exhibit A
Cost Comm. FY 2011
Center Item Midyear Adj Description
CITY OF PALO ALTO
ENTERPRISE FUNDS
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
20000061 39100 24,789
Increase in utilities administration charges for midyear adjustments to the Utilities
Administration Fund
20020902 39780 7,500
To record interdepartmental rental payment to the General Fund for use of a portion
of the former Los Altos Treatment Plant site
20000061 39160 (7,382) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (17,025)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 40,916 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 15,858
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 10,585
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
53,732
3,044
20000060 38040 3,044 Water Rate Stabilization Reserve
3,044
Wastewater Collection Fund 52
20000070 20410 (74,519)
Transfer from Capital Project Fund to return funding for CIP Project PE-08005 (MSC
Resurfacing Project) due to the completion of the project
Source Changes (74,519)
20000071 39090 (18,375)
Decrease in interdepartmental communications expense; Utilities alarm monitoring is
being transitioned from Police Dept. to outside vendor
20021103 30010 4,612
Increase in salaries to reclassify Utilities Installer Repairer to Coordinator Utility
Project; reallocate 1.0 FTE from Gas and Water Funds
20021103 30010 (541) Decrease in salaries to correct compensation for 0.26 FTE Restoration Lead
20000071 39100 14,833
Increase in utilities administration charges for midyear adjustments to the Utilities
Administration Fund
20000071 39160 (4,980) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (6,436)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 24,119 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 9,348
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 6,239
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
Use Changes 28,819
Net Changes To (From) Reserves 45,700
Fund Balancing Entries
20000070 38040 45,700 Wastewater Collection Rate Stabilization Reserve
Total Wastewater Collection Fund 45,700
Refuse Fund
50050001 20410 (138,392)
Transfer from Capital Project Fund to return funding for CIP Project PE-08005 (MSC
Resurfacing Project) due to the completion of the project
50050001 20110 240,000
Reverse transfer from General Fund; originally approved by Council on September
20, 2010 (CMR 356:10) to meet landfill cash requirements; transfer is no longer
needed.
Use Changes
Total Water Fund
Net Changes To (From) Reserves
Fund Balancing Entries
Page 22 of 24 3/9/2011
Exhibit A
Cost Comm. FY 2011
Center Item Midyear Adj Description
CITY OF PALO ALTO
ENTERPRISE FUNDS
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Source Changes 101,608
50050001 40600 (11,439)
Reverse transfer to Technology Fund to correct error for CIP TE-11005
Implementation of Restructured Tiered Rates on Bills
50050002 39160 (6,581) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (22,786)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 30,725 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 11,909
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 7,948
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
Use Changes 9,776
Net Changes To (From) Reserves (111,384)
Fund Balancing Entries
50050001 38040 (111,384) Refuse Fund Rate Stabilization Reserve
Total Refuse Fund (111,384)
Storm Drainage Fund
50070001 40600 (2,445)
Reverse transfer to Technology Fund to correct error for CIP TE-11005
Implementation of Restructured Tiered Rates on Bills
50070201 38790 150,563 Correction to restore appropriation related to staff salaries and benefits in 2010
50070002 39160 (1,194) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (230)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 10,029 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 3,887
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 2,595
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
163,205
(163,205)
50070001 38040 (163,205) Storm Drainage Fund Reserve
(163,205)
Wastewater Treatment Fund
50060201 38790 (623,849) To close completed project and return balance to reserve
50060201 38790 (10,000,000)
To reduce appropriation for CIP project due to savings realized from lower
construction bids
50060002 39160 (11,692) Reduction in General Liability charges due to Internal Service Fund interest allocation
various 30140 (11,858)
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
various 30990 65,416 Increase in General Benefits charges due to Internal Service Fund interest allocation
various 30990 25,355
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
various 3037X 16,922
Transfer allocated retiree medical reimbursement expense to department and to fully
budget for retiree medical ARC contribution
Fund Balancing Entries
Total Storm Drainage Fund
Use Changes
Net Changes To (From) Reserves
Page 23 of 24 3/9/2011
Exhibit A
Cost Comm. FY 2011
Center Item Midyear Adj Description
CITY OF PALO ALTO
ENTERPRISE FUNDS
FISCAL YEAR 2011 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
(10,539,706)
10,539,706
50060001 38040 10,539,706 Wastewater Treatment Fund Reserve
10,539,706
Utilities Operating Administrative Fund
20010002 19100 (125,036)
Increase in reimbursements from the Utilities Funds for midyear adjustments to the
Utilities Administration Fund
(125,036)
Various 30990 14,230 Increase in General Benefits charges due to Internal Service Fund interest allocation
Various 30990 5,515
Increase in General Benefits charges due to deferral of employee healthcare
contribution plan
20010001 30140 8
Reduction in Workers' Compensation charges due to Internal Service Fund interest
allocation
Various 3037X 3,681 Transfer allocated retiree medical reimbursement expense to department
20000002 39160 1,602 Reduction in General Liability charges due to Internal Service Fund interest allocation
20010001 31990 100,000 Increase in contract services for organizational assessment of the Utilities Dept.
125,036
-
Use Changes
Net Changes To (From)
Total Wastewater Treatment Fund
Use Changes
Net Changes To (From) Reserves
Fund Balancing Entries
Source Changes
Page 24 of 24 3/9/2011
Exhibit B
Project Funding
Title Number Revenue Expense Source Comments
ADDITIONAL APPROPRIATIONS
Mitchell Park Library PE-09006 $ 109,752 $ 109,752 Utilities Public Benefits
Program
Revenues from UTL Department regarding energy
efficiency rebates
Main Library New Construction and Improvements PE-11000 $ 450,000 $ 450,000 Measure N Library Bond The design phase of the project was on the
accelerated schedule to take advantage of the low
construction bid trend due to the economy.
Temporary Facility for Main Library (New Project) (
Exhibit B-1)
PE-11012 $ 500,000 $ 500,000 Measure N Library Bond Temporary Facility for the Main Library while
construction is in progress
Downtown Library Improvements PE-09005 $ 1,300,944 $ 1,300,944 Measure N Library Bond To adjust Library projects to the revised engineers
estimates; original budget was preliminary.
Street Maintenance PE-86070 $ 163,802 $ 163,802 Proposition 42 Allocation from the State of California (Proposition
42) - Traffic Congestion Relief
San Antonio Road Median Improvements PE-00104 125,000$ Infrastructure Reserve Transfer to San Antonio Road CIP project for
conduit work on San Antonio Road Phase 11
Art in Public Places AC-86017 56,300$ Infrastructure Reserve Transfer of 1%of the San Antonio Road project
appropriation to Art in Public Places
California Avenue - Transit Hub Corridor Project
(New Project) (Exhibit B-2)
PL-11002 550,000$ Infrastructure Reserve This project funds the design and construction of
streetscape enhancements along California Avenue
between El Camino Real and the Caltrain – Park
Blvd Plaza. A $1,175,200, grant was received in FY
2011 from the VTA – Community Design &
Transportation (CDT) program that requires a
$550,000 local match.
Palo Alto-Traffic Signal Central System Upgrade
(New Project) (Exhibit B-3)
PL-11003 $ 400,000 400,000$ Federal Earmark Grant This project funds the replacement of the City’s
existing traffic signal central system and up to 35
traffic signal field controllers with associated
communications gear. This is 100% reimbursable
by federal earmark grant.
Alma Street - Traffic Signal Improvements (New
Project) (Exhibit B-4)
PL-11004 $ 699,000 699,000$ Federal Section 130 Grant This project funds traffic signal modifications at the
intersections of Alma St & Churchill Rd and Alma St
& East Meadow Dr. The project will be designed by
Caltrain and constructed by the City as part of a
coordination project to help improve operations at
the project intersections.
Total 3,623,498$ 4,354,798$
REDUCTION IN APPROPRIATIONS/TO
CLOSE PROJECTS
Street Lights Improvements PO-05054 $ (125,000) Infrastructure Reserve Transfer to San Antonio Road CIP project for
conduit work on San Antonio Road Phase 11
Civic Center Infrastructure Improvements PF-01002 $ (1,500,000) Infrastructure Reserve To reduce appropriation due to savings realized
from lower bids
Community Center and Library Temporary Facilities PE-09010 $ (149) $ (149) Measure N Library Bond To adjust Library projects to the revised engineers
estimates; original budget was preliminary.
Mitchell Park Library and Community Center PE-09006 $ (1,347,309) $ (1,347,309) Measure N Library Bond To adjust Library projects to the revised engineers
estimates; original budget was preliminary.
Children's Library Improvements PE-04010 $ (170) Infrastructure Reserve To close project and return balance to reserve
Animal Shelter Expansion PE-04014 $ (20,640) Infrastructure Reserve To close project and return balance to reserve
Bridge Rail Repair, Abutment, and Deck Repairs PE-10006 $ (153,070) Infrastructure Reserve To close project and return balance to reserve
Municipal Service Center Resurfacing Project PE-08005 $ (567,762) Infrastructure Reserve and
various Enterprise Funds
To close project and return balance to funding
sources
Cubberley Turf Renovation PE-07007 $ (144,464) Infrastructure Reserve To close project and return balance to reserve.
FY 2011 CIP Mid-Year Adjustments
CAPITAL PROJECT FUND
1 3/8/2011
Exhibit B
Project Funding
Title Number Revenue Expense Source Comments
FY 2011 CIP Mid-Year Adjustments
San Antonio Road Median Improvements PE-00104 $ (6,300) Infrastructure Reserve Transfer of 1%of the San Antonio Road project
appropriation to Art in Public Places
California Avenue Improvements PE-07005 $ (50,000) Infrastructure Reserve To transfer the appropriation pertaining to the
purchase of a fountain to Art in Public Places
Adobe Creek Bike Bridge Replacement PL-06001 $ (45,816) Infrastructure Reserve To close project and return balance to reserve
JMZ New Bobcat Habitat AC-10000 $ (450,000) Infrastructure Reserve To close project and return balance to reserve
Replacement of Gym B Bleachers CC-10000 $ (20,116) Infrastructure Reserve To close project and return balance to reserve
Cubberley Gym Activity Room CC-11000 $ (11,647) Infrastructure Reserve To close project and return balance to reserve
School Playing Field Irrigation PG-98001 $ (2,788) Infrastructure Reserve To close project and return balance to reserve
Total $ (1,347,458) $ (4,445,231)
TOTAL GENERAL FUND CIP MID-YEAR
ADJUSTMENTS
$ 2,276,040 $ (90,433)
ADDITIONAL APPROPRIATIONS
Electric Vehicle Charging Infrastructure (New)
(Exhibit B-5)
EL-11016 $ 35,083 $ 135,083 Electric Fund RSR/Grant This project will install five new generation electric
vehicle charging stations at City Hall level A,
Hamilton Ave in front of City Hall, and Bryant Street
parking garage.
TOTAL ELECTRIC FUND CIP MID-YEAR
ADJUSTMENTS
$ 35,083 $ 135,083
REDUCTION IN APPROPRIATIONS/TO
CLOSE PROJECTS
Fiber Optic Network EL-06005 (581)$ Fiber Optics Fund
Distribution RSR
To close project and return balance to reserve
Fiber Optic Customer EL-06006 (841)$ Fiber Optics Fund
Distribution RSR
To close project and return balance to reserve
TOTAL FIBER OPTICS FUND CIP MID-YEAR
ADJUSTMENTS
(1,422)$
REDUCTION IN APPROPRIATIONS/TO
CLOSE PROJECTS
CNG Seq Fuel System GS-03010 (35,715)$ Gas Fund Distribution RSR To close project and return balance to reserve
Compressed Natural Gas GS-00011 (2,946)$ Gas Fund Distribution RSR To close project and return balance to reserve
TOTAL GAS FUND CIP MID-YEAR
ADJUSTMENTS
(38,661)$
FIBER OPTICS FUND
GAS FUND
ELECTRIC FUND
2 3/8/2011
Exhibit B
Project Funding
Title Number Revenue Expense Source Comments
FY 2011 CIP Mid-Year Adjustments
ADDITIONAL APPROPRIATIONS
Fuel Storage Tanks Upgrade VR-92006 20,499$ Vehicle Replacement Fund Correction to restore appropriation related to staff
salaries and benefits in 2010
MSC Fuel Storage Tank Replacement VR-00001 (8,586)$ Vehicle Replacement Fund To close project and return balance to reserve
MSC Equipment Maintenance Facility
Mezzanine Storage Area
VR-01000 (9,640)$ Vehicle Replacement Fund To close project and return balance to reserve
New Vehicles for Utility Operations VR-08001 (24,035)$ Vehicle Replacement Fund To close project and return balance to reserve
Fuel Storage Tanks Upgrade VR-92006 25,000$ Vehicle Replacement Fund For environmental testing for Foothills Park Fuel
Station
Field Service Truck VR-05001 (367)$ Vehicle Replacement Fund To close project and return balance to reserve
Scheduled Vehicle and Equipment
Replacements ( FY 2007)
VR-07800 -$ Vehicle Replacement Fund To close completed project. There is no remaining
balance.
Vehicle Replacement VR-08000 -$ Vehicle Replacement Fund To close completed project. There is no remaining
balance.
TOTAL VEHICLE REPLACEMENT FUND CIP MID-
YEAR ADJUSTMENTS
2,871$
REDUCTION IN APPROPRIATIONS
Replace Existing Reclaimed Water Pipe WQ-04010 (623,849)$ Wastewater Treatment Fund
RSR
To close completed project and return balance to
reserve
Disinfection Facility Improvement Program WQ-06014 (10,000,000)$ Wastewater Treatment Fund
RSR
To reduce appropriation due to savings realized
from lower bids
TOTAL WASTEWATER TREATMENT FUND CIP
MID-YEAR ADJUSTMENTS
-$ (10,623,849)$
ADDITIONAL APPROPRIATIONS
Alma Street Storm Drainage Improvement SD-08101 54,903$ Storm Drainage Fund RSR Correction to restore appropriation related to staff
salaries and benefits in 2010
Storm Drain System Replacement SD-06101 58,214$ Storm Drainage Fund RSR Correction to restore appropriation related to staff
salaries and benefits in 2010
San Francisquito Creek Storm Water Pump Station SD-06102 9,775$ Storm Drainage Fund RSR Correction to restore appropriation related to staff
salaries and benefits in 2010
Channing Avenue/Lincoln Avenue Storm Drain
Improvements
SD-11101 27,671$ Storm Drainage Fund RSR Correction to restore appropriation related to staff
salaries and benefits in 2010
Total 150,563$
TOTAL STORM DRAINAGE FUND CIP MID-YEAR
ADJUSTMENTS
$ - (150,563)$
STORM DRAINAGE FUND
WASTEWATER TREATMENT FUND
VEHICLE REPLACEMENT FUND
3 3/8/2011
Draft Revision: 174 User: ajavelo
Timestamp: March 8, 2011 8:22 am
Capital Budget FY 2011 City of Palo Alto 1
CIP FACTS:
• New
• Timeline: FY 2011 through FY 2012
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Public Works
• Comprehensive Plan: Policy C-22, Program C-
20
• Potential Board/Commission Review: LAC,
ARB(exterior signage)
IMPACT ANALYSIS:
• Environmental: None
• Design Elements: Improved lighting, electrical
and mechanical work
• Operating: None
• Telecommunications: Additional phone and
data lines will be needed
NEW
TEMPORARY MAIN LIBRARY PROJECTS - (PE-11012)
Description: This project will renovate the Art Center auditorium to
function as a temporary library during the construction of the adjacent
Main Library. Improvements will be made to lighting, storage areas,
shelving, accessibility, ect., This will serve as a small library space for staff
and patrons during the construction of the Main Library.
Justification: The Main Library houses 130,000 items, including a historic
collection. The new Mitchell Park branch will house a good portion of
these items but a large percentage will be put into storage for the year-
long construction phase on the Main Library. A temporary Main Library
will allow current Main Library users to have access to a small, well-chosen
variety of materials as well as a convenient place to pick up their holds.
This will save automobile trips , reduce parking and use demands at the
new MPL.
Supplemental Information: Conceptual design was completed in
December 2010 as part of the effort to identify a potential location for and
cost of, a temporary library. The design will be completed in the spring of
2011. Due to limited staff availability, the services of a construction
management firm will be needed.
In order to reduce construction disruptions and allow for better pricing,
the temporary Main Library will be included as part of the Art Center
Electrical & Mechanical Improvements project (PF-07000). The historical
collection may be moved into a future Palo Alto Historical Association at
the Roth Building. Costs associated with this move are not included in this
project.
FUTURE FINANCIAL REQUIREMENTS
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Total Funding
Pre-Design Costs
Design Costs
Construction Costs 450,000 450,000
Other $ $ $
Total Budget Request $450,000 $$$450,000
Revenues: $450,000 $ $ $450,000
Source of Funds:Measure N Library Bond
EXHBIT B1
Draft Revision: 174 User: ajavelo
Timestamp: March 8, 2011 3:25 pm
Capital Budget FY 2011 City of Palo Alto 1
CIP FACTS:
• New
• Timeline: FY 2010 - FY 2011
• Overall Project Completion: 0%
• Percent Spent: 0%
• Managing Department: Planning and
Community Environment
• Comprehensive Plan: Policies T-6, T-10, T-14,
T-19, T-22, T-23, T-30, T-31, T-34
• Potential Board/Commission Review:
IMPACT ANALYSIS:
• Environmental: Negative Declaration
approved on February 14, 2011.
• Design Elements: This project may be subject
to review by the ARB and PTC.
• Operating: This project may have operations
cost increases for landscape and street
maintenance.
• Telecommunications: None
NEW
CALIFORNIA AVENUE - TRANSIT HUB CORRIDOR PROJECT - (PL-11002)
Description: This project funds the design and construction of
streetscape enhancements along California Avenue between El
Camino Real and the Caltrain - Park Blvd Plaza. Improvements
include the installation of community identity markers; traffic
calming treatments such as bulbs-outs and a 4-lane to 2-lane
roadway reduction; enhanced mid-block pedestrian crosswalks;
bicycle and pedestrian streetscape elements; and community-
focused elements at the Park Blvd Plaza.
Justification: The California Avenue - Transit Hub Corridor Project
implements the City’s Comprehensive Plan vision for the corridor
and is consistent with the Draft California Avenue District Specific
Plan.
Supplemental Information: Consultant and contract services will
be used to implement this project including consultant services for
the design and construction management of the project.
A $1,175,200 grant was received in 2011 from the VTA -
Community Design & Transportation (CDT) program that requires
a $550,000 local match.
FUTURE FINANCIAL REQUIREMENTS
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Total Funding
Pre-Design Costs
Design Costs $550,000 $
Construction Costs $1,175,200
Other $ $ $
Total Budget Request $550,000 $1,175,200 $
Revenues: $0 $1,175,200 $
Source of Funds:VTA CDT Grant in the amount of $1,175,200 will be available beginning FY2011-12 for the
construction phase of the project.
EXHIBIT B2
Draft Revision: 174 User: ajavelo
Timestamp: March 8, 2011 8:28 am
Capital Budget FY 2011 City of Palo Alto 1
CIP FACTS:
• New
• Timeline: FY 2010 - FY 2011
• Overall Project Completion: 0%
• Percent Spent: 0%
• Managing Department: Planning and
Community Environment
• Comprehensive Plan: Policy T-38
• Potential Board/Commission Review:
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under 15301.
• Design Elements: None
• Operating: None
• Telecommunications: None
NEW
PALO ALTO - TRAFFIC SIGNAL CENTRAL SYSTEM UPGRADE - (PL-11003)
Description: This project funds the replacement of the City’s
existing traffic signal central system and up to 35 traffic signal field
controllers with associated communications gear. The new central
system will allow for improved field monitoring and better field
coordination with between intersections.
Justification: The existing central system and traffic signal field
controllers were deployed prior to the development of current
National Transportation Communications for ITS Protocol (NTCIP)
and do not meet this standard. The new central system will comply
with NTCIP standards and allow for the implementation of more
modern traffic signal timing strategies that are not offered by the
current system.
Supplemental Information: Consultant and contract services will
be used to identify a traffic signal controller vendor and central
system integrator to help deploy the new system.
A $400,000 federal earmark grant was recieved by the City to help
the fund project. The grant is 100% reimbursable and no local match
is required.
FUTURE FINANCIAL REQUIREMENTS
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $400,000 $400,000
Other $ $ $
Total Budget Request $400,000 $$$400,000
Revenues: $400,000 $ $ $400,000
Source of Funds:100% reimbursable federal earmark grant.
EXHIBIT B3
Draft Revision: 174 User: ajavelo
Timestamp: March 8, 2011 8:30 am
Capital Budget FY 2011 City of Palo Alto 1
CIP FACTS:
• New
• Timeline: FY 2010 - FY 2011
• Overall Project Completion: 0%
• Percent Spent: 0%
• Managing Department: Planning and
Community Environment
• Comprehensive Plan: Policies T-24, T-27, T-38
• Potential Board/Commission Review:
IMPACT ANALYSIS:
• Environmental: This project is categorically
exempt from CEQA under 15301.
• Design Elements: None
• Operating: None
• Telecommunications: None
NEW
ALMA STREET - TRAFFIC SIGNAL IMPROVEMENTS (PL-11004)
Description: This project funds traffic signal modifications at the
intersections of Alma Street and Churchill Road and Alma Street and
East Meadow Drive. The project will be designed by Caltrain and
constructed by the City as part of a coordination project to help
improve operations at the project intersections.
The project will provide improved railroad preemption through new
traffic signal controllers and train detection, extinguishable railroad
warning message signs, battery back-up equipment to operate the
intersections in the event of a power failure, and new traffic signal
poles standards for improved driver visibility.
Justification: The project will help to provide more efficient traffic
signal operations during railroad preemption activities and improve
signal visibility for motorists and pedestrians.
Supplemental Information: The City will be recieving a Federal
Section 130 grant for this project in the amount of $1,109,644 of the
grant will be used by Cal-Train for consultant design services and
administration charges related to the track way improvements and
the remaining $699,000 will be used by the City for construction
services to implement the project
FUTURE FINANCIAL REQUIREMENTS
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Total Funding
Pre-Design Costs
Design Costs $50,000 $ $50,000
Construction Costs $550,000 $550,000
Other $99,000 $ $ $99,000
Total Budget Request $699,000 $$$699,000
Revenues: $699,000 $ $ $699,000
Source of Funds:Federal Section 130 Grant in the amount of $699,000 will be available beginning of Spring
2011 to do design and construction.
EXHIBIT B4
Draft Revision: 174 User: ajavelo
Timestamp: March 8, 2011 8:32 am
Capital Budget FY 2011 City of Palo Alto 1
CIP FACTS:
• New
• Timeline: FY 2011 through FY 2012
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Utilities
• Comprehensive Plan: Policies T-3, N-44
• Potential Board/Commission Review:
IMPACT ANALYSIS:
• Environmental: This project may have possible
exemption from environmental review.
• Design Elements: This project may have possi-
ble exemption from Design review.
• Operating: This project will improve operating
efficiency.
• Telecommunications: None
NEW
ELECTRIC VEHICLE CHARGING INFRASTRUCTURE - (EL-11016)
Description: Install five (5) new generation electric vehicle charging
stations at City Hall level A, Hamilton Ave in front of City Hall, and Bryant
Street parking garage.
Justification: As part of the City’s sustainability program the City applied
for and received two matching grants from the Bay Area Air Quality
Management District (BAAQMD) for the installation of electric vehicle
charging stations. The purpose of this project is to pilot electric charging
stations and to provide a charging location for electric vehicles that may
use the Civic Center and businesses in Downtown Palo Alto. The grant
requires that City match the $35,083 that was provided by BAAQMD
Supplemental Information: Widespread adoption of EVs and greening
of the City's electric supply will assist the community to achieve its green
house gas (GHG) reduction goals for reducing 2020 emissions by 15%
below 2005 levels. In 2005, the automobile based commute to, from, and
within town is estimated to have generated 266 thousand metric tons of
CO2 emissions, making up 32% of the community wide GHG emissions.
Every fossil fueled car switches to 100% renewable electricity based EV
charging will reduce GHG emissions by up to 5 tons/year.
FUTURE FINANCIAL REQUIREMENTS
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Total Funding
Pre-Design Costs
Design Costs
Construction Costs $135,083 $135,083
Other $ $ $
Total Budget Request $135,083 $$$135,083
Revenues: $135,083 $ $ $135,083
Source of Funds:Electric Fund with reimburment from a grant of $35,083 from BAAQMD
EXHIBIT B5
Exhibit C
FY 2011 Table of Organization
FY 2009
Adjusted
Budget
FY 2010
Adjusted
Budget
FY 2011
Adopted
Budget
FY 2011
Mid-Year
Budget
Change
FY 2011
Adjusted
Budget
GENERAL FUND
Planning and Community Environment Department
Administrative Assistant 1.00 1.00 1.00 - 1.00
Administrative Associate I 2.00 2.00 1.00 - 1.00
Administrative Associate II 4.80 3.80 3.80 - 3.80
Administrative Associate III 1.00 1.00 1.00 - 1.00
Administrator, Planning & Comm Envir 1.00 1.00 1.00 - 1.00
Assistant Building Official 1.00 1.00 1.00 - 1.00
Assistant Director, Planning & Comm Envir 1.00 - - - -
Assistant Engineer - - - - -
Assistant to City Manager - - 0.05 - 0.05
Associate Engineer 1.00 1.00 1.00 - 1.00
Building Inspector 4.00 4.00 4.00 - 4.00
Building Inspector Specialist 3.00 2.00 1.00 - 1.00
Building/Planning Technician 3.00 3.00 2.00 - 2.00
Chief Building Official 1.00 1.00 1.00 - 1.00
Chief Planning and Transportation Official 1.00 1.00 1.00 - 1.00
Chief Transportation Officer - - - - -
Chief Transportation Official - - 1.00 - 1.00
City Traffic Engineer - - - - -
Code Enforcement Officer 2.00 2.00 2.00 - 2.00
Coordinator, Transp Sys Mgmt 0.50 0.50 0.50 - 0.50
Deputy City Manager - 0.50 0.50 - 0.50
Director, Planning and Comm Envir 1.00 1.00 1.00 - 1.00
Engineer 1.00 1.00 1.00 - 1.00
Engineering Technician II 1.00 1.00 1.00 - 1.00
Manager, Economic Resources - - - - -
Manager, Economic Devlpmt & Redevlpmt 1.00 1.00 1.00 - 1.00
Manager, Planning 2.00 2.00 2.00 - 2.00
Managing Arborist - - - - -
Permit Specialist 1.00 - - - -
Planner 6.00 6.05 5.75 - 5.75
Planning Arborist (1)1.00 1.00 1.00 - 1.00
Plan Checking Engineer 3.00 2.00 2.00 - 2.00
Project Engineer 1.00 1.00 1.00 - 1.00
Senior Planner 6.00 6.00 5.00 - 5.00
Supervisor, Building Inspection 1.00 1.00 1.00 - 1.00
Transportation Manager 1.00 1.00 - - -
Transportation Project Manager - - - - -
Total Planning & Community Environment 53.30 48.85 44.60 0.00 44.60
Footnotes:
(1) Title change from Arborist to Planning Arborist
3/8/2011
Exhibit C
FY 2011 Table of Organization
FY 2009
Adjusted
Budget
FY 2010
Adjusted
Budget
FY 2011
Adopted
Budget
FY 2011
Mid-Year
Budget
Change
FY 2011
Adjusted
Budget
GENERAL FUND
Police Department
Administrative Assistant 1.00 1.00 1.00 - 1.00
Administrative Associate II 3.00 3.00 3.00 - 3.00
Animal Attendant - - - - -
Animal Control Officer 4.50 4.50 4.50 - 4.50
Animal Services Specialist 1.00 1.00 1.00 - 1.00
Animal Services Specialist II 1.00 1.00 1.00 - 1.00
Assistant Chief of Police 1.00 1.00 1.00 - 1.00
Business Analyst 1.00 1.00 1.00 - 1.00
Chief Communications Technician - - - - -
Code Enforcement Officer 1.50 1.50 1.00 - 1.00
Communication Technician 1.00 1.00 1.00 - 1.00
Community Service Officer (1)9.00 9.00 9.00 (0.50) 8.50
Community Service Officer - Lead - - - - -
Court Liaison Officer 1.00 1.00 1.00 - 1.00
Crime Analyst 1.00 2.00 1.00 - 1.00
Deputy Director Technical Services 1.00 1.00 1.00 - 1.00
Parking Enforcement Officer - - - - -
Parking Enforcement Officer - Lead - - - - -
Police Agent 19.00 19.00 19.00 - 19.00
Police Captain 2.00 2.00 2.00 - 2.00
Police Chief 1.00 1.00 1.00 - 1.00
Police Lieutenant 5.00 5.00 5.00 - 5.00
Police Officer 51.00 50.00 49.00 - 49.00
Police Officer Training - - - - -
Police Records Specialist I - - - - -
Police Records Specialist II 9.00 7.00 6.00 - 6.00
Police Records Specialist - Lead 1.00 1.00 1.00 - 1.00
Police Sergeant 14.00 14.00 14.00 - 14.00
Police Trainee - - - - -
Program Assistant I 1.00 - - - -
Program Assistant II 1.00 1.00 1.00 - 1.00
Program Coordinator - 1.00 - - -
Property and Evidence Technician 2.00 2.00 2.00 - 2.00
Public Safety Dispatcher I 2.00 2.00 2.00 - 2.00
Public Safety Dispatcher II 14.00 14.00 14.00 - 14.00
Public Safety Dispatcher - Lead 5.00 5.00 5.00 - 5.00
Safety Officer - - - - -
Senior Management Analyst 1.00 1.00 1.00 - 1.00
Superintendent, Animal Services 1.00 1.00 1.00 - 1.00
Supervisor, Animal Services 1.00 1.00 1.00 - 1.00
Supervisor, Police Services 3.00 3.00 3.00 - 3.00
Veterinarian 1.00 1.00 1.00 - 1.00
Veterinarian Technician 2.00 2.00 2.00 - 2.00
Volunteer Coordinator 1.00 0.50 0.50 - 0.50
Total Police Department 164.00 161.50 157.00 (0.50) 156.50
Footnotes:
(1) Reallocate 0.5 FTE Community Service Officer to the College Terrace Parking Program Fund
3/8/2011
Exhibit C
FY 2011 Table of Organization
FY 2009
Adjusted
Budget
FY 2010
Adjusted
Budget
FY 2011
Adopted
Budget
FY 2011
Mid-Year
Budget
Change
FY 2011
Adjusted
Budget
ENTERPRISE FUNDS
Utilities Department
Administration, Electric, Gas, Wastewater Collection and Water
Account Representatives 3.00 3.00 3.00 - 3.00
Accountant - 0.75 0.75 - 0.75
Accounting Specialist 1.00 2.50 2.50 - 2.50
Administrative Assistant 1.00 1.00 1.00 - 1.00
Administrative Associate I 2.00 2.00 2.00 - 2.00
Administrative Associate II 7.00 7.00 7.00 - 7.00
Assistant Power Engineer - - - - -
Assistant Resource Planner - - - - -
Associate Power Engineer - - - - -
Associate Resource Planner 1.00 1.00 - - -
Assistant Director Customer Support Services 1.00 1.00 1.00 - 1.00
Assistant Director Utilities/Admin Svc - - - - -
Assistant Director Utilities/Engineering 1.00 1.00 1.00 - 1.00
Assistant Director Utilities/Operations 1.00 1.00 1.00 - 1.00
Assistant Director Utilities/Res Mgmt 1.00 1.00 1.00 - 1.00
Assistant to City Manager - - 0.35 - 0.35
Business Analyst 2.87 2.87 2.87 - 2.87
Cathodic Technician 1.00 1.00 1.00 - 1.00
Cathodic Protection Technician/Assistant - 1.00 1.00 - 1.00
Cement Finisher 1.00 1.00 1.00 - 1.00
Chief Electric Underground Inspector - - - - -
Chief Inspector Water, Gas, Wastewater - - - - -
Communications Manager - - 1.00 - 1.00
Contracts Administrator 1.00 1.00 1.00 - 1.00
Coordinator, Utility Safety & Security 1.00 1.00 1.00 - 1.00
Coordinator, Utility Projects (1)4.00 4.00 4.00 1.00 5.00
Customer Service Representative 5.00 5.00 5.00 - 5.00
Customer Service Specialist 2.00 2.00 2.00 - 2.00
Customer Service Specialist - Lead 1.00 2.00 2.00 - 2.00
Deputy Director, Administrative Services 0.20 0.20 0.20 - 0.20
Deputy Fire Chief/Fire Marshal 0.08 0.08 0.08 - 0.08
Director, Administrative Services 0.15 0.15 0.15 - 0.15
Director, Utilities 1.00 1.00 1.00 - 1.00
Electric Project Engineer 1.00 1.00 2.00 - 2.00
Electric Underground Inspector 2.00 2.00 2.00 - 2.00
Electric Underground Inspector Lead 1.00 1.00 1.00 - 1.00
Electrical Assistant I 5.00 5.00 5.00 - 5.00
Electrician 14.00 14.00 14.00 - 14.00
Electrician - Apprentice - - - - -
Electrician - Lead 6.00 6.00 6.00 - 6.00
Engineer 4.00 4.00 4.00 - 4.00
Engineering Manager, Electric 1.00 1.00 1.00 - 1.00
Engineering Mgr, Water, Gas, Wastewater 1.00 1.00 1.00 - 1.00
Engineering Technician III 3.00 3.00 3.00 - 3.00
Equipment Operator 2.00 1.00 1.00 1.00
Equipment Operator - Lead - - - - -
Field Service Person Water, Gas, Wastewater - - - - -
Gas System Technician 2.00 1.00 2.00 - 2.00
3/8/2011
Exhibit C
FY 2011 Table of Organization
FY 2009
Adjusted
Budget
FY 2010
Adjusted
Budget
FY 2011
Adopted
Budget
FY 2011
Mid-Year
Budget
Change
FY 2011
Adjusted
Budget
ENTERPRISE FUNDS
Utilities Department
Administration, Electric, Gas, Wastewater Collection and Water
Gas System Technician II - 1.00 1.00 - 1.00
Hazardous Materials Inspector 0.06 0.06 0.06 - 0.06
Hazardous Materials Specialist 0.03 0.03 - - -
Heavy Equipment Operator 10.00 10.00 9.00 - 9.00
Inspector, Field Services 4.00 4.00 4.00 - 4.00
Lineperson/Cable Splicer 11.00 11.00 11.00 - 11.00
Lineperson/Cable Splicer - Apprentice - - - - -
Lineperson/Cable Splicer - Lead 4.00 4.00 4.00 - 4.00
Lineperson/Cable Splicer - Lead Trainee - - - - -
Lineperson/Cable Splicer - Trainee - - - - -
Maintenance Mechanic 1.00 1.00 1.00 - 1.00
Maintenance Mechanic - Welding 1.00 1.00 1.00 - 1.00
Manager Utilities Telecommunication 1.00 1.00 1.00 - 1.00
Manager, Electric Operations 1.00 1.00 1.00 - 1.00
Manager, Energy Risk 1.00 1.00 1.00 - 1.00
Manager, Field and Customer Service 1.00 - - - -
Mgr, Customer Svc and Meter Reading - 1.00 1.00 - 1.00
Manager, Utilities Marketing Services 1.00 1.00 1.00 - 1.00
Mgr, Util Operations Water, Gas, Wastewater 1.00 1.00 1.00 - 1.00
Manager, Utilities Rates - - - - -
Marketing Engineer 1.00 1.00 1.00 - 1.00
Meter Reader 6.00 6.00 6.00 - 6.00
Meter Reader - Lead 1.00 1.00 1.00 - 1.00
Meter Shops Lead - 1.00 - - -
Offset Equipment Operator - - 0.48 - 0.48
Planner - - 0.30 - 0.30
Power Engineer 2.00 2.00 3.00 - 3.00
Program Assistant I 3.00 3.00 3.00 - 3.00
Project Engineer 6.00 6.00 5.00 - 5.00
Project Manager 0.75 0.75 0.75 - 0.75
Resource Planner 4.00 4.00 5.00 - 5.00
Restoration Lead - 1.00 1.00 - 1.00
Senior Accountant - 0.75 0.75 - 0.75
Senior Business Analyst 1.00 1.00 2.00 - 2.00
Senior Deputy City Attorney - - 1.00 - 1.00
Senior Electrical Engineer 4.00 4.00 4.00 - 4.00
Senior Financial Analyst - 0.60 1.10 - 1.10
Senior Instrument Electrician - - - - -
Senior Management Analyst 1.00 1.00 1.00 - 1.00
Senior Market Analyst 1.00 1.00 1.00 - 1.00
Senior Mechanic 1.00 1.00 1.00 - 1.00
Senior Performance Auditor - - 1.00 - 1.00
Senior Project Engineer 4.00 4.00 4.00 - 4.00
Senior Resource Originator 1.00 1.00 - -
Senior Resource Planner 6.00 6.00 7.00 - 7.00
Senior Technologist 0.87 0.87 0.87 - 0.87
Senior Utilities Field Services Representative 1.00 1.00 1.00 - 1.00
Senior Utility System Technician - - - - -
3/8/2011
Exhibit C
FY 2011 Table of Organization
FY 2009
Adjusted
Budget
FY 2010
Adjusted
Budget
FY 2011
Adopted
Budget
FY 2011
Mid-Year
Budget
Change
FY 2011
Adjusted
Budget
ENTERPRISE FUNDS
Utilities Department
Administration, Electric, Gas, Wastewater Collection and Water
Senior Water System Operator 2.00 2.00 2.00 - 2.00
Storekeeper 2.00 2.00 2.00 - 2.00
Supervising Electric Operations & Programs - - - - -
Supervising Electric Project Engineer 2.00 2.00 1.00 - 1.00
Supervising Project Engineer - - 1.00 - 1.00
Supervisor, Utility Construction Inspector - - - - -
Supervisor, Util Meter Readers & Field Service - - - - -
Supervisor, Water, Gas, Wastewater 5.00 5.00 5.00 - 5.00
Supervisor, Water Transmission 1.00 1.00 1.00 - 1.00
System Operator Scheduler - - - - -
Technologist - - - - -
Tree Maintenance Specialist 1.00 1.00 1.00 - 1.00
Utilities Accounting Technician - - - - -
Utilities Compliance Manager - - 1.00 - 1.00
Utilities Credit/Collection Specialist 1.00 1.00 1.00 - 1.00
Utilities Engineer Estimator 5.00 5.00 5.00 - 5.00
Utilities Engineer Estimator - Lead 1.00 1.00 - - -
Utilities Field Service Representative 7.00 5.00 5.00 - 5.00
Utilities Installer/Repairer (1)11.00 11.00 13.00 (1.00) 12.00
Utilities Installer/Repairer Assistant 1.00 1.00 1.00 - 1.00
Utilities Installer/Repairer - Welding 3.00 3.00 3.00 - 3.00
Utilities Installer/Repairer - Lead 5.00 5.00 5.00 - 5.00
Utilities Installer/Repairer - Lead Welding 2.00 2.00 2.00 - 2.00
Utilities Key Account Representative 3.00 3.00 3.00 - 3.00
Utilities Locator 3.00 3.00 3.00 - 3.00
Utilities Rate Analyst - - - - -
Utilities Supervisor 5.00 5.00 5.00 - 5.00
Utilities System Operator 5.00 5.00 5.00 - 5.00
Utility Compliance Technician 2.00 2.00 2.00 - 2.00
Utility Compliance Technician - Lead 1.00 1.00 1.00 - 1.00
Utility Market Analyst - - - - -
Utility System Technician - - - - -
Warehouse Supervisor - - 0.50 - 0.50
Water Meter/Cross Connection Technician 2.00 2.00 3.00 - 3.00
Water Meter Representative Assistant - - - - -
Water Meter Repairer - - - - -
Water System Operator I - - - - -
Water System Operator II 5.00 4.00 4.00 - 4.00
Total Utilities 238.01 241.61 250.71 0.00 250.71
Footnotes:
(1) Drop 1.0 FTE Utility Installer/Repairer and add Coordinator Utility Projects
3/8/2011
Exhibit C
FY 2011 Table of Organization
FY 2009
Adjusted
Budget
FY 2010
Adjusted
Budget
FY 2011
Adopted
Budget
FY 2011
Mid-Year
Budget
Change
FY 2011
Adjusted
Budget
Special Revenue
Accounting Specialist - - 0.50 - 0.50
Administrative Associate II 0.20 0.20 0.20 - 0.20
CDBG Coordinator - - - - -
Community Service Officer (1)- - - 0.50 0.50
Planner 1.00 0.95 0.95 - 0.95
Total Special Revenue 1.20 1.15 1.65 0.50 2.15
Footnotes:
(1) Reallocate 0.5 FTE Community Service Officer from the General Fund
3/8/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
AC-02024 Children's Theatre Light &
Sound Systems Upgrade
Buildings
and
Facilities
$4,978
AC-09001 Children's Theatre
Replacement and Expansion
Buildings
and
Facilities
AC-09002 Community Theatre Sound
System Replacement
Buildings
and
Facilities
CA-01014 Community Services Facilities
Lighting Enhancements
Buildings
and
Facilities
37,474 $30,760 $3,663
CC-09001 Dimmer Replacement and
Lighting System
Buildings
and
Facilities
$995 $1,015
CC-10000 Replacement of Cubberley
Gym B Bleachers
Buildings
and
Facilities
6,739 29,495
CC-11000 Cubberley Gym Activity Room Buildings
and
Facilities
53,353
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
Page 1 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
FD-08001 Fire Station #6 Improvements Buildings
and
Facilities
8,061 29,252
OS-07003 Foothills Park Maintenance
Building Rehabilitation
Buildings
and
Facilities
56,535 30,442 249,933
PE-03004 Roth Building Wings
Demolition
Buildings
and
Facilities
86,745
PE-04010 Children's Library
Improvements & Expansion
Buildings
and
Facilities
2,369,589 813,189 58,561
PE-04011 Cambridge Parking Structure
Improvements
Buildings
and
Facilities
59,105 287,034
PE-04012 Mitchell Park Library &
Community Center
Improvements
Buildings
and
Facilities
15,018 1,162,429 179,071 123
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
96,231 144,610 762,057 61,539
Page 2 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-05002 Main Library Space
Reconfiguration
Buildings
and
Facilities
433,031 34,838
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
39,277 273,077 337,154 1,545,763 635,779
PE-06001 San Antonio Bridge Structural
Repairs & Maintenance
Buildings
and
Facilities
2,702 2,338 494 82,782
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
11,323 752,021 326,898
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
78,162 562,707 814,523
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
509,024 3,278,486 3,533,868
Page 3 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
28,866 518,623 76,401
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
13,283
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
307,886
PE-89004 Yacht Harbor Improvements Buildings
and
Facilities
11,949 7,080 21,584
PE-98020 Public Safety Building Buildings
and
Facilities
623,270 1,093,208 1,000,414 175,289 28,882
PE-99006 MSC Feasibility Study Buildings
and
Facilities
542
PF-00006 Roofing Replacement Buildings
and
Facilities
76,769 256,831 21,073 251,344 25,029
Page 4 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-00020 Office Space Renovation and
Reallocation
Buildings
and
Facilities
19,647
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
438,192 106,643 4,915,782 1,344,006 1,338,869
PF-01003 Building Systems
Improvements
Buildings
and
Facilities
64,312 34,304 114,152 36,098 55,558
PF-01004 Fire Station Improvements Buildings
and
Facilities
50,514 232,168 575,700 237,018 394
PF-01005 Lucie Stern Community Center
Improvements
Buildings
and
Facilities
1,010 980
PF-02022 Facility Interior Finishes Buildings
and
Facilities
10,579 65,797 47,116 11,076 560
PF-04000 Security System Improvements Buildings
and
Facilities
618 5,983 8,903
Page 5 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-04001 General Building Study Buildings
and
Facilities
4,825 170,312
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
960,596 165,456 5,218 9,369
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
115,025 18,316 12,057 3,530 8,243
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
82,626 1,290 3,154
PF-06001 Ted Thompson Garage
Improvements
Buildings
and
Facilities
PF-06002 Ventura Buildings'
Improvements
Buildings
and
Facilities
PF-06003 Cubberley Community Center
Fire Alarm System
Buildings
and
Facilities
25,054 648,988 70,949
Page 6 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
895
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
52,063 132,737 234,143 42,560
PF-07001 ADA Compliance - Cubberley
Community Center
Buildings
and
Facilities
37,815 13,512 205,388
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
247 32,980 7,592 2,205
PF-07011 Roth Building Maintenance Buildings
and
Facilities
141,046 17,909 1,931 3,729
PF-08000 Art Center Kiln Hood
Replacement
Buildings
and
Facilities
10,076 60,654 14,570
PF-09000 Children's Theatre
Improvements
Buildings
and
Facilities
Page 7 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PF-09002 Lucie Stern Community Center
and Theatre Exterior Paint
Buildings
and
Facilities
4,510 105,808
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
72,380
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
117,756
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
23,682 596
PF-93009 ADA Compliance Buildings
and
Facilities
96,587 49,955 121,617 235,410 2,150
Total Buildings and
Facilities
$5,924,093 $5,796,904 $10,081,911 $9,311,891 $7,179,257
Page 8 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
AC-86017 Art in Public Places Land
and
Land
Improvements
$29,545 $64,410 $21,556 $17,256 $36,531
AS-08000 Acquisition of Los Altos
Treatment Plant
Land
and
Land
Improvements
2,590,061 2,306,958 2,252,250
AS-09000 City of Palo Alto Municipal
Airport Transition Project
Land
and
Land
Improvements
39,075 67,775 4,050
PE-09004 Los Altos Treatment Plant
Master Plan Study
Land
and
Land
Improvements
135,905 15,468
Total Land and Land
Improvements
$29,545 $2,654,471 $2,503,494 $2,352,749 $40,581
Page 9 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
AS-10001 Sustainability Contingency Miscellaneous
FD-09001 Fire Apparatus Equipment
Replacement
Miscellaneous $48,352 $261,283
FD-09002 Jaws of Life Hurst Tool
Replacement
Miscellaneous 60,905
LB-11000 Furniture & Technology for
Measure N Project
Miscellaneous
LB-94018 Library Automation Service Miscellaneous $5,026 732
PD-04010 Fire Portable Radio
Replacement
Miscellaneous $1,695 112,526
PD-05010 Police Vehicle - Mounted
Video Recording
Miscellaneous 194,462
Page 10 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PD-07001 SWAT Van Replacement Miscellaneous 203,193
PD-08000 Crime Scene Evidence
Collection Vehicle
Miscellaneous
PD-93012 Fire Communications
Computer Systems
Miscellaneous 2,705 6,812
PD-99013 Police Records
Management
System
Miscellaneous 31,307
PE-95030 Downtown Parking Structure
Industrial Cost Pool
Miscellaneous 405,213 91,576 155
PL-02023 Master Schematic Design Miscellaneous 8,270 2,090
PO-10002 Downtown Tree Grates Miscellaneous 29,879
Total Miscellaneous $612,345 $452,530 $110,144 $291,162 $0
Page 11 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
FD-05000 Sixteen (16) ALS Monitors Non-Infrastructure
Management
Plan
$214,734 $62,650 $434
PD-07000 Mobile Command Vehicle Non-Infrastructure
Management
Plan
695,337
PE-05001 Photovoltaic Design and
Installations
Non-Infrastructure
Management
Plan
$578,740 2,184,597 325,978 $6,448
PE-07011 Library Service Model Analysis Non-Infrastructure
Management
Plan
266,912 1,478
PG-08001 Golf Course Driving Range
Turf & Netting
Non-Infrastructure
Management
Plan
511,921
PL-05002 Charleston/Arastradero
Corridor Plan
Non-Infrastructure
Management
Plan
529,889 32,076 50,094
Page 12 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PL-06001 Adobe Creek Bicycle Bridge
Replacement
Non-Infrastructure
Management
Plan
4,184
PL-06002 Comprehensive Parking
Signage Plan
Non-Infrastructure
Management
Plan
4,000 43,470
PL-06005 Installation of Ticket Machines Non-Infrastructure
Management
Plan
7,416 33,994 2,250
Total Non-Infrastructure
Management Plan
$1,386,957 $2,977,322 $440,010 $6,448 $745,865
AC-10000 Junior Museum & Zoo New
Bobcat Habitat
Parks
and
Open Space
$101,790 $23,210
OS-00001 Open Space Trails and
Amenities
Parks
and
Open Space
$184,333 $257,594 $123,193 97,766 26,946
Page 13 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
OS-00002 Open Space Lakes & Ponds
Maintenance
Parks
and
Open Space
42,399 41,462 35,909 63,263 6,940
OS-00003 Bayland Parking and Site
Improvements
Parks
and
Open Space
83,605
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
225,000 25,000
OS-07002 Foothills Park Interpretive
Center & Open Space
Maintenance Yard Parking
Parks
and
Open Space
26,120 258,253 2,302
OS-09001 Off-Road Pathway Resurfacing
and Repair
Parks
and
Open Space
25,463 24,719
OS-09002 Baylands Emergency Access
Levee Repair
Parks
and
Open Space
PE-00101 Foothills Park - Vista Hill Parks
and
Open Space
18,720
Page 14 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-00107 Briones Park Improvements Parks
and
Open Space
760
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
32,914 97,998 154,927 522
PE-05300 Arastradero Preserve Gateway Parks
and
Open Space
89,118 1,519 9,156
PE-06004 Bowden Park Improvements Parks
and
Open Space
161,395 876
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
16,624 27,324 166,612 6,709
PE-06007 Park Restroom Installation Parks
and
Open Space
13,042 41,134 100,096 41,654
PE-06008 Johnson Park Improvements Parks
and
Open Space
73,681 8,648
Page 15 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-07002 Hoover Park Improvements Parks
and
Open Space
20,020 696,240 67,053
PE-07003 Ramos Park Improvements Parks
and
Open Space
37,554 458,628
PE-07005 California Avenue
Improvements
Parks
and
Open Space
64,985 49,900 465,324 26,671
PE-07006 Boulware Park Improvements Parks
and
Open Space
25,520 298,717 3,799
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
190,950 969,963
PE-07009 Baylands Athletic Center
Fencing, Dugout & Trailhead
Parking
Parks
and
Open Space
241,891 46,164
PE-08002 Peers Park Improvements Parks
and
Open Space
250,622 301,383
Page 16 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
23,530 725,733 2,545
PE-09002 Greer Park Phase IV Parks
and
Open Space
1,134 168,231 515,091 813,609
PE-98003 Mitchell Park Facilities Parks
and
Open Space
214,148 196,655 24,962
PG-00010 Park Facilities Improvements Parks
and
Open Space
1,361
PG-04010 Stanford/Palo Alto Community
Playing Field
Parks
and
Open Space
843,591 2,050 869
PG-06001 Tennis and Basketball Court
Resurfacing
Parks
and
Open Space
130,069 46,881 107,117 100,159 57,210
PG-06003 Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping
Parks
and
Open Space
106,156 76,788 85,766 73,480 30,090
Page 17 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PG-07000 Heritage Park Playground Parks
and
Open Space
243,546
PG-07700 Golf Course Irrigation Pump,
Motors & Control Panel
Replacement
Parks
and
Open Space
63,315
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
73,190 50,883 77,700
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
402 2,858 36,123
PG-11001 Cogswell Plaza Improvements Parks
and
Open Space
PG-11002 Monroe Park Improvements Parks
and
Open Space
Page 18 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PG-98001 School Site Irrigation Parks
and
Open Space
154 57,268 4,596 161,399
Total Parks and Open Space $2,106,881 $3,630,436 $1,732,969 $3,459,755 $1,142,698
PE-00103 Lucie Evans Center parking Lot
Improvements
Streets
and
Sidewalks
$217
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
146,212 $153,112 $743,106 $239,404 $78,819
PE-00105 Embarcadero Road Median
Improvements
Streets
and
Sidewalks
178 1,191
PE-01013 El Camino Median Landscape Streets
and
Sidewalks
53,826 73,655 4,525
Page 19 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PE-01021 Homer Avenue Undercrossing Streets
and
Sidewalks
125,963
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
17,992 16,576 40,901 26,371
PE-10006 Bridge Rail, Abutment, and
Deck Repair
Streets
and
Sidewalks
167,062
PE-11011 Highway 101 Pedestrian /
Bicycle Overcrossing
Streets
and
Sidewalks
36,385 71,377
PE-86070 Street Improvements (Street
Improvement Fund)
Streets
and
Sidewalks
4,987,364 3,368,496 3,702,381 3,658,566 2,687,557
PL-00026 Safe Routes to School Streets
and
Sidewalks
4,472 105,802 30,000 20,750
PL-02005 El Camino Real/ Ventura
Avenue Traffic Signal
Streets
and
Sidewalks
110,000
Page 20 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PL-04010 Bicycle Transportation Plan
Implementation Project
Streets
and
Sidewalks
5,480 44,483 30,000 3,378
PL-05003 College Terrace Traffic
Calming
Streets
and
Sidewalks
125,372 17,088 545
PL-05030 Traffic Signal Upgrades Streets
and
Sidewalks
30,524 35,908 39,983 279,590 35,624
PL-07002 El Camino Real/ Stanford
Intersection
Streets
and
Sidewalks
2,490 4,790 31,984
PL-11001 Dinah SummerHill
Pedestrian/Bicycle Path
Streets
and
Sidewalks
PL-98013 School Commute Safety
Improvements (SIF)
Streets
and
Sidewalks
2,490
PL-99023 Page Mill/Hanover Streets
and
Sidewalks
200
Page 21 of 22 2/17/2011
Attachment 2
FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2007-2011
PO-05054 Street lights Improvements Streets
and
Sidewalks
19,077 11,814 15,970 40,430 96,676
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
PO-11001 Thermoplastic Lane Marking
and Striping
Streets
and
Sidewalks
23,139
PO-89003 Sidewalk Improvements Streets
and
Sidewalks
2,299,543 2,030,796 1,675,527 1,341,916 510,886
Total Streets and Sidewalks $7,926,420 $5,858,921 $6,227,373 $5,855,059 $3,560,190
Page 22 of 22 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AS-09000 City of Palo
Alto
Municipal
Airport
Transition
Project
Land and Land
Improvements
$130,000 $23,150 $4,050 $0 $0 $5,885 $13,215 90% Design Mar 11 This CIP will be moved to the
Airport Fund once these funds
have been used.
AS-08000 Acquisition of
Los Altos
Treatment
Plant
Land and Land
Improvements
$7,223,394 $74,124 $0 $0 $0 $0 $74,124 100% Complete Remaining balance to be
returned to Infrastructure
Reserve.
AS-10001 Sustainability
Contingency
Miscellaneous $400,000 $400,000 $0 $0 $0 $0 $400,000 0% Pre-Design TBD No projects have been
identified to date that require
contingency funds. The funds
are available for capital projects
where additional funds would
allow the effort to be completed
in a more sustainable fashion.
Of the $400,000 remaining
balance, $300,000 will be
returned to Infrastructure
Reserve.
2/17/2011
Main Body Font Size = 12
MULTI-YEAR PROJECTS
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
MINOR PROJECTS
Page 1 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AC-09001 Children's Theatre
Replacement and
Expansion
Buildings
and
Facilities
$100,000 $100,000 $0 $0 $0 $0 $100,000 0% Pre-Design Dec 11 Staff in initial planning and
development of scope of
contract.
AC-09002 Community Theater
Sound System
Replacement
Buildings
and
Facilities
$200,000 $200,000 $0 $0 $0 $0 $200,000 0% Pre-Design Dec 11 Staff in initial planning and
development of scope of
contract.
AC-10000 Junior Museum &
Zoo New Bobcat
Habitat
Parks
and
Open Space
$575,000 $473,210 $23,210 $0 $0 $0 $450,000 100% Complete Project is complete but cannot
be officially closed until
Building Inspector signs off on
occupancy permit. No more
expenditures are anticipated,
and remaining balance will be
returned to Infrastructure
Reserve.
CC-09001 Dimmer
Replacement and
Lighting System
Buildings
and
Facilities
$145,995 $145,000 $1,015 $0 $0 $10,600 $133,385 9% Design Jun 11 Scope of contract being
developed, after which project
will be out for Bid.
CC-10000 Replacement of
Cubberley Gym B
Bleachers
Buildings
and
Facilities
$56,350 $49,611 $29,495 $0 $0 $0 $20,116 100% Complete Project completed and to be
closed. Remaining balance to
be returned to Infrastructure
Reserve.
CC-11000 Cubberley Gym
Activity Room
Buildings
and
Facilities
$65,000 $65,000 $53,353 $0 $0 $0 $11,647 100% Complete Project completed and to be
closed. Remaining balance to
be returned to Infrastructure
Reserve.
PG-09003 Park Maintenance
Shop Remodel
Parks
and
Open Space
$153,234 $149,974 $36,123 $0 $0 $20,642 $93,209 39% Design Dec 11 Since there is common shared
space, this project will now be
designed and constructed in-
house by Public Works
Facilities Management in
conjunction with the Tree
Division.
PG-11001 Cogswell Plaza
Improvements
Parks
and
Open Space
$150,000 $150,000 $0 $0 $0 $0 $150,000 0% Pre-Design TBD Staff in initial planning and
development of scope of
contract.
PG-11002 Monroe Park
Improvements
Parks
and
Open Space
$250,000 $250,000 $0 $0 $0 $0 $250,000 0% Pre-Design TBD Staff in initial planning and
development of scope of
contract.
COMMUNITY SERVICES DEPARTMENT
GENERAL FUND
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MINOR PROJECTS
Page 2 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
COMMUNITY SERVICES DEPARTMENT
GENERAL FUND
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
OS-09002 Baylands Emergency
Access Levee Repair
Parks
and
Open Space
$175,000 $175,000 $0 $0 $0 $0 $175,000 0% Pre-Design Jun 11 Survey work for levee done by
Public Works Engineering.
Tentative construction in 2012
in conjunction with JPA
project.
OS-00001 Open Space Trails &
Amenities
Parks
and
Open Space
$1,862,343 $217,110 $26,946 $0 $0 $1,012 $189,152 90% Ongoing Various trail improvements at
Arastradero, Foothills Park, and
Baylands. Request for Bids
currently out for three-year
contract for trails.
OS-00002 Open Space Lakes &
Ponds Maintenance
Parks
and
Open Space
$364,471 $12,079 $6,940 $0 $0 $26,251 (21,112)$ 106% Ongoing Year three of three complete in
Oct 10. Request for Bids for
next three-year contract will be
conducted Jul 11. Excess
expenditures resulting in
negative remaining balance
will be transferred to OS-00001
Open Space Trails and
Amenities.
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
$375,000 $125,000 $0 $0 $0 $0 $125,000 67% Ongoing Phase 1 of road resurfacing
from entrance to Foothills
Interpretive Center completed.
OS-09001 Off-Road Pathway
Resurfacing and
Repair
Parks
and
Open Space
$180,668 $130,486 $0 $0 $0 $0 $130,486 28% Ongoing Staff in initial planning and
development of scope of
contract.
PG-06001 Tennis & Basketball
Court Resurfacing
Parks
and
Open Space
$469,367 $76,375 $57,210 $0 $0 $0 $19,165 96% Ongoing Rinconada courts 1-6
completed. Request for Bids
for Hopkins courts 1-3 and
Terman Park tennis courts.
PG-06003 Benches, Signage,
Fencing, Walkways,
and Perimeter
Landscaping
Parks
and
Open Space
$498,544 $156,354 $30,090 $0 $0 $747 $125,517 75% Ongoing Projects completed in FY 2010:
Site Amenities: Benches at
Mitchell Park. Refinished
benches/softball benches at
Greer Park. Replacement bike
rack at Greer Park. Signage:
Hopkins Creekside Park, El
Palo Alto Park.
MULTI-YEAR PROJECTS
Page 3 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
COMMUNITY SERVICES DEPARTMENT
GENERAL FUND
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
$225,000 $100,927 $77,700 $0 $0 $13,408 $9,819 96% Ongoing Projects completed in FY 2011:
Hoover Park fire damage
repairs: demolition, new play
structure, new surfacing, age
appropriate signs, playground
safety inspection. Eleanor Park
trees: Landscape design.
Mitchell Park: playground
equipment replacement.
Heritage Park: Playground
safety inspection. Johnson
Park: Tire swing removal and
reinstallation. Foothills Park:
Irrigation system check.
PG-98001 School Site Irrigation Parks
and
Open Space
$960,137 $2,788 $0 $0 $0 $1 $2,787 100% Complete Agreement with PAUSD (Palo
Alto Unified School District)
has changed where City is no
longer in a cost share for
School Site Irrigation CIP PG-
98001.
MULTI-YEAR PROJECTS
Page 4 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FD-08001 Fire Station #6
Improvements
Buildings
and
Facilities
$60,000 $51,939 $29,252 $0 $0 $2 $22,685 62% Ongoing Mar 11 All construction work,
painting and refinishing work
has been completed. In
process of replacing broken
vertical window blinds.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
MINOR PROJECTS
Page 5 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
LB-11000 Furniture &
Technology for
Library Measure
N Project
Miscellaneous $275,000 $275,000 $0 $0 $0 $0 $275,000 0% Ongoing Dec 13 Council approved this project
in Dec 10.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
LIBRARY SERVICES DEPARTMENT
MULTI-YEAR PROJECTS
Page 6 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PL-05002 Charleston/
Arastradero
Corridor Plan
Non-
Infrastructure
Management
Plan
$1,209,545 $428,761 $50,094 $0 $0 $80,571 $298,096 95% Construction Dec 10 Installation of Arastradero Road Trial
Project Improvements between El
Camino Real and Gunn High School
was completed in Sep 10. Active
improvements include traffic signal
modification at Coulombe Drive,
installation of enhanced pedestrian
crosswalk at Clemo Drive, installation of
speed signs at Hubbart Street, and a
minor restriping correction near Alta
Mesa-McKellar Lane. Staff is
monitoring these improvements through
the remainder of the trial project in the
Summer 2011.
PL-05003 College Terrace
Traffic Calming
Streets
and
Sidewalks
$217,484 $74,055 $0 $0 $0 $1 $74,054 95% Construction Jun 11 A second phase traffic calming project
on and along College Avenue, including
median island chokers and traffic circles
at Yale Street, have received positive
support from the community. The City
is currently soliciting a survey to
determine whether the community wants
to permanently retain these
improvements. Traffic data shows a
successful traffic calming project.
PL-06001 Adobe Creek
Bicycle Bridge
Replacement
Non-
Infrastructure
Management
Plan
$50,000 $45,816 $0 $0 $0 $0 $45,816 100% Complete City of Los Altos is lead agency for this
inter-jurisdictional project. Construction
was completed in summer 2009. City
awaiting final accounting and invoicing
from Los Altos for City's local match.
PL-06005 Installation of
Ticket Machines
Non-
Infrastructure
Management
Plan
$94,900 $38,578 $0 $0 $0 $0 $38,578 100% Design Aug 11 Installation of the initial ticket machines
is complete and revenues from the
machine show active use by the
community. Additional ticket machines
were requested by the Chamber and will
be installed in Summer 2011.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
Page 7 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
PL-07002 El Camino Real/
Stanford
Intersection
Streets
and
Sidewalks
$1,800,030 $1,810,720 $31,984 $0 $0 $676 $1,778,060 1% Construction Aug 11 Design of this project is complete and a
construction contract has been awarded.
Construction will begin in the Spring
2011 and continue into the Summer.
PL-11001 Dinah SummerHill
Pedestrian Bicycle
Path
Streets
and
Sidewalks
$300,000 $300,000 $0 $0 $0 $0 $300,000 0% Design Mar 12 This project is funded by the
Summerhill Homes project and the City
is responsible for the design and
construction of a trail path to connect
Wilkie Way with their development.
Design will begin in the Spring 2011.
PL-00026 Local and
Neighborhood
Collector Street
Traffic Calming
Program (SIF)
Streets
and
Sidewalks
$870,000 $351,502 $20,750 $0 $0 $0 $330,752 62% Ongoing This CIP will be closed at the end of the
FY and funds transferred to a new CIP
entitled Safe Routes to School that is
partially grant-funded.
PL-04010 Bicycle Boulevards
Implementation
Project
Streets
and
Sidewalks
$289,497 $201,014 $3,378 $0 $0 $20,159 $177,477 39% Ongoing This ongoing CIP implements project
recommendations from the City's Bike
Transportation Plan. Active projects
include an update of the Bike
Transportation Plan and include a new
Pedestrian section. Other active projects
include bike rack deployments, bike
route signage deployment, and the
design of bike boulevard facilities along
Maybell and Park Boulevards.
PL-06002 Comprehensive
Parking Signage
Plan
Non-
Infrastructure
Management
Plan
$475,000 $427,530 $0 $0 $0 $0 $427,530 100% Ongoing The installation of color zone signage
was completed in 2008. Current
projects include hiring of a new Parking
Manager to identify parking
improvement strategies. At the end of
FY 2011, the CIP will be closed and
remaining funds transferred to a new
CIP entitled Transportation and Parking
Improvements.
PL-98013 School Commute
Safety
Improvements
(SIF)
Streets
and
Sidewalks
$150,000 $108,659 $0 $0 $0 $0 $108,659 100% Complete Dec 10 This CIP will be closed at the end of the
FY and funds transferred to a new CIP
entitled Safe Routes to School that is
partially grant-funded.
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 8 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PD-07000 Mobile
Command
Vehicle
Miscellaneous $700,000 $700,000 $695,337 $0 $0 $2 $4,661 99% Construction Jun 11 Vehicle construction completed
and vehicle is now in service.
Minor technology installations
remain.
PD-08000 Crime Scene
Evidence
Collection
Vehicle
Miscellaneous $180,000 $180,000 $0 $0 $0 $171,419 $8,581 95% Construction Jun 11 Vehicle has been ordered with
expected delivery in June.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
MINOR PROJECTS
Page 9 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
$394,707 $5,341 $0 $0 $0 $0 $5,341 100% Complete Keep balance in the project until
the warranty period ends in Fall of
2011
PE-06001 San Antonio Bridge Structural
Repairs & Maintenance
Buildings
and
Facilities
$96,962 $91,429 $82,782 $0 $0 $0 $8,647 100% Complete Remaining balance to be returned
to infrastructure reserve.
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
$239,001 $4,212 $0 $0 $0 $1 $4,211 100% Complete Remaining balance to be returned
to infrastructure reserve.
PE-07005 California Avenue Improvements Parks
and
Open Space
$803,477 $223,267 $25,259 $0 $1,412 $53,420 $143,176 82% Design Jun 11 Phase I: Tree replanting plan
completed. Phase II: Planning is
the lead division in the designing
phase.
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
$793,142 $43,879 $2,545 $0 $0 $25,606 $15,728 98% Complete Jul 11 CSD is still working with the
Friends of Lytton Plaza on open
items.
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
$1,658,003 $567,762 $0 $0 $0 $2 $567,760 100% Complete Project completed. Return
funding to Infrastructure Reserve
and Utilities.
PE-09002 Greer Park Phase IV Parks
and
Open Space
$1,966,114 $1,281,657 $813,609 $0 $0 $224,907 $243,141 88% Construction Jun 11 Pump and irrigation are underway.
PE-09004 Los Altos Treatment Plant Master
Plan Study
Land
and
Land
$175,750 $24,377 $0 $0 $0 $24,377 $0 100% Design TBD Consultant under contract.
Preliminary design in progress.
PE-10002 Ventura Community Center and
Park
Buildings
and
Facilities
$346,913 $333,630 $0 $0 $0 $0 $333,630 4% Pre-Design TBD Project is in the pre-design phase.
PE-10006 Bridge Rail, Abutment, and Deck
Repair
Streets
and
Sidewalks
$320,132 $153,070 $0 $0 $0 $0 $153,070 52% Construction TBD Bridge guardrail has been
completed by Public Works
Operations.
PE-11011 Highway 101 Pedestrian/Bicycle
Overcrossing
Streets
and
Sidewalks
$412,366 $375,981 $71,377 $0 $0 $68,057 $236,547 43% Pre-Design May 11 Staff is meeting with Boards and
Commissions and Community to
gather feedback.
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
Page 10 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PF-04000 Security System Improvements Buildings
and
Facilities
$275,000 $63,349 $0 $0 $0 $1 $63,348 77% Construction Jun 11 Work will be completed in FY
2011 pending staff resources.
PF-06001 Ted Thompson Garage
Improvements
Buildings
and
Facilities
$67,000 $67,000 $0 $0 $0 $0 $67,000 0% Pre-Design Jun 11 Work to be completed in FY
2011.
PF-06004 Cubberley Restroom Renovation Buildings
and
Facilities
$300,000 $300,000 $895 $0 $0 $0 $299,105 0% Pre-Design Dec 11 Preliminary design in progress.
PF-07003 Children's Theatre Fire/Life Safety
Upgrade
Buildings
and
Facilities
$273,648 $232,830 $2,205 $0 $0 $0 $230,625 16% Design Dec 11 Project will be completed in FY
2012.
PF-07011 Roth Building Maintenance Buildings
and
Facilities
$424,395 $259,781 $0 $0 $0 $0 $259,781 39% Ongoing All initial work completed.
Ongoing work to include roof and
window repair to maintain
integrity of structure.
PF-09002 Lucie Stern Community Center
and Theatre Exterior Paint
Buildings
and
Facilities
$84,510 $80,000 $76,550 $0 $3,450 $0 $0 100% Complete
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
$127,423 $55,043 $0 $0 $0 $0 $55,043 100% Complete Remaining balance to be returned
to Infrastructure Reserve.
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
$206,126 $88,370 $0 $0 $0 $0 $88,370 100% Complete Remaining balance to be returned
to Infrastructure Reserve.
PF-10002 Lot "J" Cowper/Webster Structural
Repairs
Buildings
and
Facilities
$81,182 $57,500 $596 $0 $0 $57,500 ($596)60% Design Dec 11 Consultant under contract.
Preliminary design in progress.
Negative balance is attributable to
salaries and will be taken care of
at fiscal year end when Budget
makes its usual labor allocation
adjustment.
PO-10002 Downtown Tree Grates Miscellaneous $300,000 $270,121 $0 $0 $0 $8,136 $261,985 13% Construction Dec 15 Project is being done in
conjunction with PO-89003 and
tree replacement schedule.
MINOR PROJECTS
Page 11 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
$1,991,854 $669,794 $78,819 $0 $0 $13,511 $577,464 71% Design Sep 11 Phase II: Tree
removal/replacement, landscaping
improvements, contaminated soil
removal, street lights conduit
replacement.
Page 12 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
$1,662,470 $20,640 $0 $0 $0 $1 $20,639 100% Complete Remaining balance to be returned
to Infrastructure Reserve.
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
$3,654,602 $1,447,253 $542,929 $0 $92,850 $358,827 $452,647 88% Construction May 11 Construction began FY 2010.
PWE staff is still working with
Library staff on open items.
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
$131,934 $18,841 $0 $0 $0 $1 $18,840 86% Construction Jun 11 Replanting of plants in progress.
PE-06007 Park Restroom Installation Parks
and
Open Space
$871,382 $717,111 $41,654 $0 $0 $171,363 $504,094 42% Construction Jun 11 Seal Park Restroom construction
will commence in late FY 2011.
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
$1,305,377 $144,464 $0 $0 $0 $0 $144,464 89% Construction Mar 11 Final phase of the project is
expected to be completed in Mar
11.
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
$330,000 $330,000 $0 $0 $0 $300,000 $30,000 91% Ongoing This is an annual project. Funding
will be used for repaving the
Cubberley Parking lot.
PE-09005 Downtown Library Improvements Buildings
and
Facilities
$5,368,515 $4,727,646 $807,293 $0 $7,230 $2,931,784 $981,339 65% Construction Jul 11 Construction started Apr 10.
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
$50,832,619 $47,045,109 $3,495,407 $0 $38,461 $28,448,575 $15,062,666 50% Construction Jul 12 Construction began Jun 10.
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
$1,278,349 $730,861 $51,487 $0 $24,914 $52,569 $601,891 53% Construction Aug 11 After final invoices are received,
project should remain open until
warranty period is over.
PE-11000 Main Library New Construction
and Improvements
Buildings
and
Facilities
$1,850,000 $1,850,000 $307,886 $0 $0 $1,511,450 $30,664 10% Design Dec 12 Currently in design phase.
Construction expected to begin
Dec 12.
PE-98020 Public Safety Building Buildings
and
Facilities
$4,287,492 $428,267 $28,882 $0 $0 $2 $399,383 91% Design TBD Project currently on hold.
MULTI-YEAR PROJECTS
Page 13 of 31 2/17/2011
Attachment 3
Total
Budget FY 2011 FY 2011 FY 2011 FY 2011 FY 2011 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2011 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
$17,305,563 $7,997,902 $1,338,869 $0 $0 $3,753,358 $2,905,675 83% Construction Jun 11 Phase I of the major renovations
completed in Aug 09. Phase II
construction to be completed in
Jun 11.
PF-01004 Fire Station Improvements Buildings
and
Facilities
$2,580,317 $46,308 $394 $0 $0 $1 $45,913 100% Complete Remaining balance to be returned
to infrastructure reserve.
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
$1,614,695 $36,562 $0 $0 $0 $0 $36,562 98% Design TBD Project on hold due to staff
vacancy and lack of capital funds.
Construction phase to be
rescheduled for a later fiscal year.
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
$864,838 $685,514 $8,243 $0 $0 $0 $677,271 22% Design Dec 11 Consultant has been selected for
the design phase and contract is
waiting for Council approval.
PF-05003 Foothills Park Interpretive Center
Improvements
Buildings
and
Facilities
$330,781 $210,000 $3,154 $0 $0 $0 $206,846 37% Construction Nov 11 Roof replacement contract to be
bid and awarded in Jan 11.
Design for electrical
improvements has begun.
PF-06002 Ventura Buildings Improvements Buildings
and
Facilities
$90,000 $90,000 $0 $0 $0 $0 $90,000 0% Pre-Design TBD Developing scope of work.
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
$4,400,267 $3,981,324 $40,571 $0 $1,989 $171,701 $3,767,063 14% Design Mar 12 Foundation's architect completing
construction documents phase.
Construction scheduled for FY
2012.
PF-09000 Children's Theater Improvements Buildings
and
Facilities
$100,000 $100,000 $0 $0 $0 $0 $100,000 0% Pre-Design TBD Developing scope of work.
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
$100,000 $100,000 $0 $0 $0 $0 $100,000 0% Pre-Design Dec 17 Developing scope of work from
notes left by retired personnel.
State-mandated deadline is 2018.
PO-11001 Thermoplastic Lane Marking &
Striping
Streets
and
Sidewalks
$300,000 $300,000 $23,139 $0 $0 $165,861 $111,000 63% Ongoing Initial backlog and ongoing
maintenance project is being done
in conjunction with PE-86070.
MULTI-YEAR PROJECTS
Page 14 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2010 Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
TE-01006 Enterprise
Backup Solution
Minor $139,512 $68,627 $0 $0 $0 $1 $68,626 51% Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-01012 IT Disaster
Recovery Plan
Minor $840,000 $509,711 $0 $0 $0 $1 $509,710 39% Construction Jun 11 A draft disaster recovery plan has
been completed. Planning SAP
Windows server backup strategy.
TE-05003 Internet Site
Upgrade
Minor $240,000 $42,262 $0 $0 $0 $0 $42,262 82% Construction Jun 11 Implementation of the internet is
complete. The portion of the
contract dealing with the intranet is
50% complete.
TE-06002 9-1-1
Emergency
Phone System
Upgrade
Minor $324,000 $27,274 $0 $0 $0 $0 $27,274 92% Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-07002 Police Auto-
Citation System
Minor $125,000 $67,191 $0 $0 $0 $0 $67,191 46% Pre-design Dec 11 A second RFP will be issued.
TE-08000 Library
Technology Plan
Minor $75,000 $18,766 $0 $0 $0 $0 $18,766 75% Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-08003 Fire Radio
Communication
s Equipment
Minor $102,000 $7,179 $0 $0 $0 $0 $7,179 93% Complete Jun 11 Work is being finalized and CIP
will be closed.
TE-08004 Fire Mobile Data
Computer
Minor $250,000 $69,294 $95 $0 $0 $1 $69,198 72% Construction May 11 Work is being finalized and CIP
will be closed.
TE-09000 Public Safety
Computer-Aided
Dispatch
Replacement
Minor $1,300,000 $1,300,000 $0 $0 $0 $0 $1,300,000 0% Pre-design Dec 12 Vendor is selected and contract is
being negotiated.
MINOR PROJECTS
INTERNAL SERVICE FUND
ADMINISTRATIVE SERVICES DEPARTMENT
Page 14 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
INTERNAL SERVICE FUND
ADMINISTRATIVE SERVICES DEPARTMENT
TE-11002 Police Mobile In-
Car Video
System
Replacement
Minor $310,000 $310,000 $0 $0 $0 $0 $310,000 0% Pre-design Jun 11 Currently developing requirements.
TE-11003 Recurring Credit
Card Payment
Minor $150,000 $150,000 $0 $0 $0 $0 $150,000 0% Pre-design Jun 11 Currently developing requirements.
TE-95016 Permit
Information
Tracking System
Multi-Year $980,050 $210,376 $22,616 $0 $0 $41,755 $146,005 85% Construction Jun 13 Performed upgrade to application
12/31/10. Next phase will include
Accela Customer Access and
possibly additional module
implementation.
TE-02013 Institutional
Network (I-Net)
Multi-Year $1,000,000 $724,311 $65,570 $0 $0 $99,845 $558,896 44% Construction Jun 12 All major facilities in the City have
been connected via fiber optic
cable.
TE-02016 Enterprise
Resource
Planning
Multi-Year $5,018,476 $102,526 $0 $0 $0 $0 $102,526 98% Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-07006 SAP Continuous
Improvement
Project
Multi-Year $7,000,000 $95,694 $6,686 $0 $0 $31,226 $57,782 99% Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-99010 Acquisition of
New Computers
Multi-Year $362,350 $142,599 $0 $0 $0 $0 $142,599 61% Construction Jun 13 This is an ongoing project for the
acquisition of new computers.
TE-00010 /
TE-00021
Telephone
System
Replacement
Multi-Year $1,230,000 $1,213,152 $8,421 $0 $0 $85,916 $1,118,815 9% Pre-design Jun 12 The telecommunications consultant
collected inventory information and
interviewed representatives of each
department. A vendor will be
selected to provide Project
Management for system selection
and implementation.
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 15 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
INTERNAL SERVICE FUND
ADMINISTRATIVE SERVICES DEPARTMENT
TE-02015 Citywide GIS
Data,
Infrastructure
and Applications
Multi-Year $2,228,954 $615,229 $138,271 $0 $0 $103,094 $373,864 83% Construction May 11 Work is being finalized.
TE-05000 Radio
Infrastructure
Replacement
Multi-Year $2,430,980 $1,971,265 $45,749 $0 $0 $1 $1,925,515 21% Pre-design TBD This is a County-wide project.
Awaiting project initiation from
County.
TE-06001 Library Radio
Frequency
Identification
(RFID)
Implementation
Multi-Year $445,000 $427,414 $0 $0 $0 $400,001 $27,413 94% Construction Jun 13 The intent is to carry this funding
over to FY 2012, add funding, and
utilize for implementation per the
upcoming Library Technology
Plan. RFID implementation is
being coordinated with the Library
Construction/Remodeling Projects.
TE-07000 Enterprise
Application
Infrastructure
Upgrade
Multi-Year $1,862,000 $755,859 $201,141 $0 $0 $2,126 $552,592 70% Construction 250K of this project is identified as
a possible additional funding
source for the Telephone System
Replacement Project. Remaining
dollars to be transferred to
Application Maintenance Fund at
FY2012 for support contract.
TE-07003 Bill and
Payment
Processing
Multi-Year $220,000 $23,450 $23,450 $0 $0 $0 $0 100% Complete Project will be closed.
TE-08002 Electric Patient
Care Report
Multi-Year $65,000 $35,057 $0 $0 $0 $2 $35,055 46% Complete This project is identified as a
possible additional funding source
for the Telephone System
Replacement Project.
TE-10000 Collections
Software
Multi-Year $111,800 $111,800 $0 $0 $0 $100,000 $11,800 89% Pre-design Dec 11 Vendor is selected and contract is
being negotiated.
TE-10001 Utility Customer
Billing System
Multi-Year $350,000 $350,000 $0 $0 $0 $0 $350,000 0% Pre-design Jul 12 In planning stage.
MULTI-YEAR PROJECTS
Page 16 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
TECHNOLOGY FUND
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
INTERNAL SERVICE FUND
ADMINISTRATIVE SERVICES DEPARTMENT
TE-11004 Utility Bill
Information
Echancements
Multi-Year $750,000 $750,000 $0 $0 $0 $0 $750,000 0% Pre-design Jul 12 In planning stage.
TE-11005 Implementation
of Restructured
Tiered Rates on
Bills
Multi-Year $100,000 $100,000 $0 $0 $0 $0 $100,000 0% Pre-design Jul 12 In planning stage.
MULTI-YEAR PROJECTS
Page 17 of 31 2/17/2011
Attachment 3
Total
Budget Available FY 2011 Budget Estimated
Project Project Project From Budget FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Adjustments* Contingencies Encumbrances Balance Complete Status Date Comments
VR-00001 MSC Fuel Storage Tank Replacement Minor $225,000 $8,586 $0 $0 $0 $0 $8,586 96% Complete Project will be closed and
remaining balance will be
returned to reserves.
VR-01000 MSC Equipment Maintenance Facility
Mezzanine Storage Area
Minor $275,000 $9,641 $0 $0 $0 $0 $9,641 96% Complete Project will be closed and
remaining balance will be
returned to reserves.
VR-01001 MSC Fuel Storage Tank /Svc Island
Replacement
Minor $1,616,860 $127,500 $7,235 $0 $0 $39,185 $81,080 95% Construction Apr 11 Liquid and Compressed
Natural Gas (CNG)
facilities are complete and
in service. Public CNG
dispenser is complete, but
compressor needs repairs,
and a new retail CNG rate
needs to be developed.
VR-01002 MSC Equipment Washing Facility
Upgrade
Minor $681,394 $0 $0 $0 $0 $0 $0 100% On Hold TBD On hold pending funding.
VR-05001 Field Service Truck Minor $125,000 $367 $0 $0 $0 $0 $367 100% Complete Project will be closed and
remaining balance will be
returned to reserves.
VR-06801 Replace City-Wide Fuel Transaction and
Inventory Management System
Minor $285,000 $148,043 $11,981 $0 $0 $35,658 $100,404 65% Ongoing Apr 11 System has been installed
at one site; site
preparation in progress at
remaining two sites.
VR-07001 Automated Motor Pool Reservation and
Vehicle Key Management System
Minor $125,000 $98,398 $0 $0 $0 $1 $98,397 21% Ongoing Jun 11 System has been
implemented at
Municipal Service Center
(MSC). Second phase
will include Civic Center.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
Page 18 of 31 2/17/2011
Attachment 3
Total
Budget Available FY 2011 Budget Estimated
Project Project Project From Budget FY 2011 Labor FY 2011 FY 2011 Remaining Percent Project Completion
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
VEHICLE REPLACEMENT AND MAINTENANCE FUND
PUBLIC WORKS DEPARTMENT
VR-08001 New Vehicles (2) For Utility Operations Minor $70,000 $24,035 $0 $0 $0 $0 $24,035 100% Complete Project will be closed and
remaining balance will be
returned to reserves.
VR-09000 Vehicle Replacement Minor $2,545,000 $1,410,642 $754,939 $0 $0 $599,834 $55,869 98% Ongoing Jun 11 Awaiting purchase and
delivery of several
vehicles.
VR-11000 Vehicle Replacement Minor $222,205 $222,205 $0 $0 $0 $152,030 $70,175 68% Ongoing Dec 11 Awaiting purchase and
delivery of several
vehicles.
VR-04010 Vehicle Maintenance Facility Upgrades Multi-Year $610,000 $266,393 $3,533 $0 $0 $4 $262,856 57% Ongoing Jun 11 Ongoing, specifications
need to be written for
next phase of upgrades.
VR-07002 Diesel Truck Engine Emissions
Retrofits
Multi-Year $685,000 $197,147 $42,619 $0 $0 $27,506 $127,022 81% Ongoing Dec 11 Ongoing. Several vehicles
remain to be retrofitted.
VR-92006 Fuel Tank Storage/Upgrade Multi-Year $341,000 $65,502 $3,953 $24,452 $0 $85,000 $1,001 100% Design Oct 11 Project scope reduced
due to inadequate
funding. Estimated Bid
date Jan 11.
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 19 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
EL-04010 Foothills System Rebuild Minor $850,050 $102,946 $79 $0 $0 $102,867 88% Pre-design Dec 11 Some preliminary design and scoping
work has been done. No additional work
at this time due to understaffing.
EL-09004 W. Charleston/Wilkie Way to
South City Limit 4/12 kV
Conversion
Minor $505,515 $127,210 $10,475 $0 $0 $116,735 77% Design Aug 11 Scope defined and preliminary design
completed. Detailed design in progress.
Bid package to be completed by Apr 11,
followed by Request For Proposal (RFP).
EL-10008 Advanced Metering
Infrastructure System
Minor $310,243 $307,567 $39,096 $0 $120,457 $148,014 52% Design Nov 11 Task 1: Smart Grid Assessment report by
EnerNex Corporation to be completed
Feb 11. Presentation to UAC planned for
Mar 11, subsequently followed with
presentation of recommendations to
Council. Task 2: Implementation of
recommendations that have been
approved by Council will occur after the
Council meeting and will involve
assistance from EnerNex, already in the
signed agreement.
EL-11001 Torreya Court Rebuild Minor $100,000 $100,000 $0 $0 $0 $100,000 0% Dec 12 No work started due to staff vacancies.
EL-11004 Hewlett Subdivision Rebuild
Los Trancos
Minor $400,000 $400,000 $0 $0 $0 $400,000 0% Mar 12 No work started due to staff vacancies.
EL-11006 Rebuild UG District 18 Minor $350,000 $350,000 $0 $0 $0 $350,000 0% Dec 12 No work started due to staff vacancies.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
MINOR PROJECTS
ELECTRIC FUND
UTILITIES DEPARTMENT
Page 20 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTILITIES DEPARTMENT
MULTI-YEAR PROJECTS
EL-02010 SCADA System Upgrades Multi-Year $711,144 $81,515 $11,056 $0 $18,554 $51,905 93% Construction Ongoing Purchase requisition to has been
forwarded to Purchasing. This project
involves upgrading the Supervisory
Control & Data Acquisitions (SCADA)
Portal and Master computer software and
operating systems this year.
EL-04012 Utility Site Security
Improvements
Multi-Year $908,854 $582,084 $60,830 $0 $13,150 $508,104 25% Design Jun 11 Construction completed at Colorado
Substation and Boranda Reservoir.
Design in progress for Corte Madera
Booster/Reservoir, Quarry Booster, and
Boronda Booster.
EL-04014 Automated Meter Reading
System
Multi-Year $1,334,099 $296,157 $0 $0 $2 $296,155 78% Complete Pilot is completed, except for ongoing
maintenance of installed system. Staff is
analyzing installation and will use
information during Smart Grid Feasibility
Study (EL-10008).
EL-05000 El Camino Underground
Rebuild
Multi-Year $1,609,376 $393,737 $152,039 $0 $2 $241,696 85% Design and
Construction
Jun 11 Portions of this project have been
completed in conjunction with new
business in the area of El Camino Real
between Charleston and San Antonio
roads. Construction Estimate package in
progress.
EL-11008 Rebuild UG District 19 Multi-Year $560,918 $509,963 $2,497 $0 $0 $507,466 10% Construction Mar 11 Substructure installation completed.
Cable design and estimate pending crew
availability.
EL-06000 Park Blvd. 4/12kV Conversion Multi-Year $385,211 $48,556 $0 $0 $0 $48,556 87% Construction Mar 11 Final stages of construction in progress.
Page 21 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTILITIES DEPARTMENT
EL-06001 230 KV Electric Intertie Multi-Year $500,000 $134,813 $0 $0 $0 $134,813 73% Engineering
feasibility study
Ongoing Stanford Utilities has expressed interest
in Stanford Linear Accelerator Center
(SLAC) - Quarry Road Substation 60kV
tie. Preliminary power flow and
feasibility study complete.
Interconnection at Quarry Substation
appears feasible. Working with Stanford
and DOE to encourage SLAC
participation in this project.
Page 22 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTILITIES DEPARTMENT
EL-06002 Underground District 45 Multi-Year $3,580,726 $1,456,209 $982,862 $0 $0 $473,347 60% Construction Jan 12 Substructure complete. Line construction
begins.
EL-06003 Utility Control Center Upgrades Multi-Year $500,000 $53,374 $5,885 $39,500 $0 $7,989 98% Pre-design Ongoing Ergonomic and visual improvements for
performance to operator environment.
EL-08000 E. Charleston 4/12kV
Conversion
Multi-Year $651,907 $629,404 $1,505 $0 $0 $627,899 4% Design Jun 11 Preliminary design work started and is
expected to be completed by Dec 10.
EL-08002 E. Meadow/Alma/Loma 4/12kV
Conversion
Multi-Year $1,170,449 $991,303 $466,362 $0 $155,294 $369,647 68% Complete Awaiting final invoice to be paid.
EL-09000 Middlefield Underground
Rebuild
Multi-Year $625,613 $75,613 $0 $0 $0 $75,613 88% Design Dec 11 Engineering design completed.
Estimating in progress.
EL-09002 Middlefield/Colorado 4/12 kV
Conversion
Multi-Year $170,830 $161,704 $11,321 $0 $0 $150,383 12% Design Jun 11 Engineering complete. Construction to be
contracted. Bid package by Mar 11. Then
Request for Proposal (RFP) for
construction.
EL-09003 Rebuild UG District 17
(Downtown)
Multi-Year $1,216,153 $933,185 $110,852 $0 $38,861 $783,472 60% Construction Dec 11 Substructure complete. Line construction
begins Jun 11.
EL-10006 Rebuild UG District 24 Multi-Year $1,340,874 $1,131,403 $76,200 $0 $347,553 $707,650 47% Design Jun 11 Substructure installation complete.
Electrical design work in progress.
EL-10009 Street Light System Conversion
Project
Multi-Year $1,366,398 $1,314,128 $7,194 $639,033 $5 $667,896 51% Ongoing Jun 11 Evaluating various LED street light
fixtures and developing specification for
ordering street light fixtures to use in Palo
Alto.
MULTI-YEAR PROJECTS
Page 23 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
ELECTRIC FUND
UTILITIES DEPARTMENT
EL-11000 Seale/Waverley 4/12 kV
Conversion
Multi-Year $40,000 $40,000 $0 $0 $0 $40,000 0% Jun 12 No work started due to staff vacancies.
EL-11002 St. Francis/Oregon/Amarillo
/Louis 4/12 kV Conversion
Multi-Year $50,000 $50,000 $0 $0 $0 $50,000 0% Dec 12 No work started due to staff vacancies.
EL-11003 Rebuild UG District 15 Multi-Year $80,000 $80,000 $0 $0 $0 $80,000 0% Dec 11 No work started due to staff vacancies.
EL-11005 California Ave. Business
District Rebuild (District 22)
Multi-Year $2,332,099 $70,299 $0 $0 $0 $70,299 97% Complete Project to be closed and balance returned
to reserves.
EL-11007 Rebuild Greenhouse Condo
Area
Multi-Year $150,000 $150,000 $0 $0 $0 $150,000 0% Pre-design Dec 11 Design to start prior to end of fiscal year.
Construction to be completed by end of
calendar year.
EL-11010 UG District 47 - Middlefield,
Homer Avenue, Webster Street
and Addison Avenue
Multi-Year $150,000 $150,000 $3,864 $0 $0 $146,136 3% Design Aug 12 Preliminary design work started .
EL-11014 Smart Grid Technology
Installation
Multi-Year $500,000 $500,000 $0 $0 $0 $500,000 0% Pre-design Jan 17 Pending results of Smart Grid Assessment
and approval by Council.
EL-11015 Reconductor 60kV Overhead
Transmission System with
ACCR conductor
Multi-Year $450,000 $450,000 $1,473 $0 $0 $448,527 0% Design Jun 11 Engineering and estimating in progress.
Project specs and Request for Proposal
(RFP) for materials/construction by Mar
11.
MULTI-YEAR PROJECTS
Page 24 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
GS-03010 CNG Sequential Fuel System Minor $75,000 $35,715 $0 $0 $0 $35,715 52% Complete Project will be closed and balance
returned to reserves.
GS-08000 Gas Station 2 Rebuild Minor $207,000 $203,584 $0 $0 $1 $203,583 10% Design Oct 11 Repackaging Request for Proposal (RFP)
out to Bid Feb 11. Construction to start
in FY 2011.
GS-09000 Gas Station 1 Rebuild Minor $201,052 $200,485 $0 $0 $0 $200,485 10% Design Oct 11 Repackaging Request for Proposal (RFP)
out to Bid Feb 11. Construction to start
in FY 2011.
GS-10000 Gas Station 3 Rebuild Minor $207,007 $206,931 $0 $0 $0 $206,931 10% Design Oct 11 Repackaging Request for Proposal (RFP)
out to Bid Feb 11. Construction to start
in FY 2011.
GS-10002 General Shop Tooling Minor $64,007 $63,931 $50,736 $0 $0 $13,195 79% Design Mar 11 Equipment purchased and installed.
Awaiting final electric power wiring.
GS-10003 Cathodic Current Interrupters Minor $300,007 $299,931 $0 $0 $0 $299,931 5% Design Jun 11 Drafting specifications. Out for Bid in
Apr 11.
GS-10004 Automating Test Station Minor $100,000 $100,000 $0 $0 $0 $100,000 5% Design Jun 11 Drafting specifications. Out for Bid in
Apr 11.
GS-11001 Gas Station 4 Rebuild Minor $337,000 $337,000 $0 $0 $0 $337,000 10% Design Oct 11 Repackaging Request for Proposal (RFP)
out to Bid Feb 11. Construction to start
in FY 2011.
ENTERPRISE FUND
MINOR PROJECTS
GAS FUND
UTILITIES DEPARTMENT
Page 24 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
ENTERPRISE FUND
GAS FUND
UTILITIES DEPARTMENT
GS-00011 Compress Natural Gas Station Multi-Year $440,000 $2,946 $0 $0 $0 $2,946 99% Complete Project will be closed and balance
returned to reserves.
GS-01019 Global Positioning System Multi-Year $381,000 $118,863 $0 $0 $0 $118,863 69% Construction Jun 11 Integrating field data into mapping
system. Defining additional equipment
needs.
GS-08011 GMR - Project 18 Multi-Year $5,967,660 $4,975,097 $65,664 $0 $63,288 $4,846,145 19% Design Jul 11 Project is in design review stage. Out to
Bid in Feb 11 with construction to start
Apr 11.
GS-09002 GMR - Project 19 Multi-Year $6,236,582 $6,186,117 $108,605 $0 $0 $6,077,512 3% Pre-design Jul 12 Portion of the project included in GMR
18 construction package. Remaining
portion of GMR 19 to be combined with
GMR 20. Combined project will be in
design phase in Fall 2011.
GS-10001 GMR - Project 20 Multi-Year $644,014 $643,863 $0 $0 $0 $643,863 0% Pre-design Jul 13 Design phase will start Jun 11 and
include portions of GMR 19 to create a
combined project GMR 19 and 20.
Project out for Bid May 12.
GS-11000 GMR - Project 21 Multi-Year $457,000 $457,000 $0 $0 $0 $457,000 0% Pre-design May 14 Design phase to start Jan 12 and
construction to start Aug 13.
GS-11002 Gas System Improvements Multi-Year $195,000 $195,000 $0 $0 $33,000 $162,000 17% Ongoing This project addresses ongoing capital
system improvements.
MULTI-YEAR PROJECTS
Page 25 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WS-09000 Seismic Water Tank Valve Minor $800,000 $799,858 $9,105 $0 $20,033 $770,720 4% Design Nov 11 Final report completed in Nov 10.
Construction to start May 11.
WS-11001 Vacuum Excavation
Equipment
Minor $275,000 $275,000 $0 $0 $0 $275,000 0% Pre-Design Jul 11 Working with fleet to create
specification.
WS-07000 Water Regulation Station
Improvements
Multi-Year $1,070,000 $1,050,438 $39,126 $0 $86,088 $925,224 14% Design Nov 11 Final report completed in Nov 10.
Construction to start May 11.
WS-07001 Water Recycling Facilities Multi-Year $1,100,122 $767,860 $62,979 $0 $309,021 $395,860 64% Pre-Design Jun 11 Recertifying Environmental Impact
Report (EIR) to address water quality
issues.
WS-07004 Water System Portable
Emergency Generators
Multi-Year $466,000 $208,833 $0 $0 $1 $208,832 55% Construction Jul 11 Considering lease agreement.
Remaining funds may be returned to
reserves.
WS-08001 Water Reservoir Coating
Improvements
Multi-Year $2,050,491 $2,044,809 $74,807 $0 $164,595 $1,805,407 12% Design Nov 11 Final report completed in Nov 10.
Construction to start May 11.
WS-08002 Emergency Water Supply
Project
Multi-Year $40,422,647 $32,519,443 $1,755,293 $0 $3,934,842 $26,829,308 34% Design Dec 12 90% of design submitted.
Construction to start Jun 11.
WS-08017 WMR - Project 22 Multi-Year $3,163,000 $1,554,159 $1,247,908 $148,476 $102,160 $55,615 98% Complete Notice of completion filed Dec 10.
WATER FUND
UTILITIES DEPARTMENT
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MULTI-YEAR PROJECTS
ENTERPRISE FUND
MINOR PROJECTS
Page 26 of 31 2/17/2011
Attachment 3
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WATER FUND
UTILITIES DEPARTMENT
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
WS-09001 WMR - Project 23 Multi-Year $3,100,826 $2,390,147 $71,041 $0 $59,814 $2,259,292 27% Design Apr 12 Design phase to begin during
integration of WGW Mapping and
GIS systems with estimated
completion date of May 11.
Construction to start Jul 11. Project
combined with WMR 24.
WS-10001 WMR - Project 24 Multi-Year $3,247,024 $3,191,765 $10,769 $0 $0 $3,180,996 2% Design Apr 12 Design phase to begin during
integration of WGW Mapping and
GIS systems with estimated
completion date of May 11.
Construction to start Jul 11. Project
combined with WMR 24.
WS-11000 WMR - Project 25 Multi-Year $292,000 $292,000 $0 $0 $0 $292,000 0% Pre-Design Nov 11 Project design to start Oct 11.
WS-11003 Water Distribution System
Improvements
Multi-Year $200,000 $200,000 $16,216 $0 $68,183 $115,601 42% Ongoing TBD This project addresses ongoing capital
distribution system improvements
WS-11004 Water System Supply
Improvements
Multi-Year $200,000 $200,000 $6,113 $0 $1 $193,886 3% Ongoing TBD This project addresses ongoing capital
supply system improvements
MULTI-YEAR PROJECTS
Page 27 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WC-09002 Root Treatment, Sediment and
Dewatering Container
Minor $60,000 $60,000 $0 $0 $0 $60,000 0% Pre-design N/A Changing conditions no longer allow
for this container, and this project
should be cancelled.
WC-11000 WC Reh/Aug. Prj 24 Multi-Year $290,000 $290,000 $0 $0 $0 $290,000 0% Pre-design Sep 13 This project will also include the
WC Reh/Aug Prj 25, and the design
effort will start May 12 with
construction complete by Sep 13.
WC-15002 Wastewater System
Improvements
Multi-Year $200,000 $200,000 $0 $0 $8,000 $192,000 4% Ongoing TBD This project addresses ongoing
capital system improvements.
ENTERPRISE FUND
WASTEWATER COLLECTION FUND
UTILITIES DEPARTMENT
MULTI-YEAR PROJECTS
MINOR PROJECTS
Page 28 of 31 2/17/2011
Attachment 3
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
RF-09003 Recycling in Business District Minor $325,000 $325,000 $0 $0 $0 $325,000 5% Design Mar 11 A new Palo Alto-branded container design
has been developed and is being routed
through the design review process.
RF-09004 LATP Site Development Preparation Minor $200,000 $47,900 $18,850 $0 $24,840 $4,210 98% Design TBD Consultant is performing environmental risk
assessment for cleanup of site. Waiting for
regulatory approvals for Areas A and B.
Approval has been obtained for Area C.
RF-10002 Flare Relocation Project Minor $700,000 $642,628 $11,718 $0 $50,002 $580,908 17% Design Mar 11 A consultant is currently working on the
design and permitting of the new flare.
Design is 95% complete.
RF-07001 Relocation of Landfill Facilities Multi-Year $1,500,000 $1,217,962 $8,842 $0 $116,014 $1,093,106 27% Design Sep 11 The relocation of the Recycling Center and a
permanent Household Hazardous Waste
(HHW) facility will be placed at the end of
Embarcadero Way on the wastewater
treatment plant property. Final design and
California Environmental Quality Act
(CEQA) review for the project is now in
progress.
RF-10003 Drying Beds, Material Storage and Transfer
Area
Multi-Year $875,000 $835,913 $0 $0 $29,111 $806,802 8% Pre-Design Nov 11 These facilities are included in the Feasibility
Study for the former Los Altos Treatment
Plant (LATP) site. The results of the
feasibility study for this site are to be
presented to Council in early 2011. Funds
for construction are budgeted for FY 2012.
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MULTI-YEAR PROJECTS
MINOR PROJECTS
Page 29 of 31 2/17/2011
Attachment 3
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
RF-11001 Landfill Closure Multi-Year $600,000 $600,000 $28,967 $0 $28,351 $542,682 80% Design Feb 11 Consultant is finishing the design for the
undergrounding of environmental control
systems in the closed sections of the landfill
and installing the remaining gas and leachate
wells required by permit at the time of
closure (expected late 2011).
Page 30 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
SD-08101 Alma Street Storm Drain
Improvements
Minor $830,081 $121,349 $39,772 $0 $1 $81,576 100% Complete Remaining balance to be
transferred to CIP SD-11101 in
Jan 11 via Budget Amendment
Ordinance.
SD-06102 San Francisquito Creek Storm Water
Pump Station
Multi-Year $6,373,312 $108,207 $8,543 $15,986 $34,743 $48,935 99% Complete Jun 19 Required mitigation monitoring
for 10 years (through FY 2019) is
the only remaining task.
SD-06104 Connect Clara Drive Storm Drains to
Matadero Pump Station
Multi-Year $953,480 $1 $0 $0 $0 $1 0% Pre-Design TBD On hold until project funding is
identified.
SD-11101 Channing Avenue/Lincoln Avenue
Storm Drain Improvements
Multi-Year $1,715,000 $1,686,098 $62,533 $0 $1,500,000 $123,565 100% Design Jun 11 Construction expected to begin
Mar 11.
MINOR PROJECTS
ENTERPRISE FUND
STORM DRAINAGE FUND
PUBLIC WORKS DEPARTMENT
MULTI-YEAR PROJECTS
Page 30 of 31 2/17/2011
Attachment 3
FY 2011 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Total
Budget Available Budget Estimated
Project Project Project From Budget FY 2011 FY 2011 FY 2011 Remaining Percent Project Completion
Number Title Category Inception FY 2011 Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WQ-10001 Plant Master Plan Minor $981,266 $981,266 $69,594 $0 $911,672 $0 100% Pre-Design Jun 12 Project on schedule. Stakeholder
meetings commenced. Alternatives
being developed.
WQ-04010 Replacement of Existing
Reclaimed Water Pipes
Multi-Year $16,800,000 $623,849 $0 $0 $0 $623,849 100% Complete Project completed. All grant and
loan funds received except final
payment from Bay Area Clean
Water Agencies (BACWA) of
$6,941.87.
WQ-04011 Facility Condition Assessment
and Retrofit
Multi-Year $4,300,000 $2,730,777 $69,871 $0 $319,845 $2,341,061 0% Design Jun 11 Ongoing retrofit projects.
WQ-06014 Disinfection Facility Improvement
Program
Multi-Year $21,468,987 $15,136,607 $1,673,209 $0 $1,901,410 $11,561,988 80% Construction Mar 11 Closeout stage of construction.
MINOR PROJECTS
ENTERPRISE FUND
WASTEWATER TREATMENT FUND
PUBLIC WORKS DEPARTMENT
MULTI-YEAR PROJECTS
Page 31 of 31 2/17/2011
Attachment 4
Project Category Department/Fund Project Title FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Community Services :
Land & Land Improvements AC-86017 Art in Public Places $29,545 $64,410 $21,556 $17,256 $36,531
Planning & Community Environment :
Streets & Sidewalks PL-05030 Traffic Signal Upgrades 30,524 35,908 39,983 278,187 35,624
Public Works - General Fund :
Streets & Sidewalks PE-86070
Street Improvements (Street Improvement
Fund)4,987,364 3,368,496 3,702,381 3,323,063 2,687,557
Building & Facilities PF-00006 Roofing Replacement 76,769 256,831 21,073 227,495 25,029
Building & Facilities PF-01003 Building Systems Improvements 64,312 34,304 114,152 36,053 55,558
Building & Facilities PF-02022 Facility Interior Finishes 10,579 65,797 47,116 11,076 560
Building & Facilities PF-93009 ADA Compliance 96,587 49,955 121,617 216,133 2,150
Streets & Sidewalks PO-05054 Street lights Improvements 19,077 11,814 15,970 32,976 96,676
Streets & Sidewalks PO-89003 Sidewalk Improvements 2,299,543 2,030,796 1,675,527 952,503 510,886
Public Works - Storm Drainage Fund :
SD-06101 Storm Drain System Replacement 202,652 675,832 445,582 81,878 426,861
Public Works - Wastewater Treatment Fund :
WQ-80021 RWQCP Plant Equipment Replacement 238,280 1,156,156 2,544,261 403,293 15,430
WQ-80022 RWQCP System Flow Metering 180,000 0 56,245 0 16,060
Electric Fund :
EL-02011 Electric Utility GIS 0 83,546 39,414 188,231 188,696
EL-06005 Fiber Optics Ring System Improvements 36,145 112,435 58,124 5,531 0
EL-06006
Fiber Optics Customer Design and
Connection Services 131,930 134,498 195,808 17,203 0
EL-89028 Electric Customer Connections 3,402,213 1,982,607 1,467,233 1,702,232 445,157
EL-89031 Communications System Improvements $2,670 $50,458 $21,784 $0 $3,501
EL-89038 Substation Protection Improvements 46,187 423,904 94,411 133,185 36,546
EL-89044 Substation Facility Improvements 73,730 7,147 93,735 3,133 35,059
EL-98003
Electric Distribution System Reconstruction
and Improvements 2,761,605 2,260,973 1,265,486 1,330,082 783,321
Fiber Optics Fund :
FO-10000 Fiber Optic Customer Connections 0 0 0 68,373 37,399
FO-10001 Fiber Optic Network System Improvements 0 0 0 34,614 320,934
Continuous Capital Projects
Expenditures for Fiscal Years 2007-2011
Page 1 of 2 2/17/2011
Attachment 4
Project Category Department/Fund Project Title FY 2007 FY 2008 FY 2009 FY 2010 FY 2011
Continuous Capital Projects
Expenditures for Fiscal Years 2007-2011
Gas Fund :
GS-02013
GS-03007 Directional Boring Equipment 0 63 59,410 0 0
GS-03002
GS-04003
GS-05002 Gas Main Replacements 1,858,052 433,894 38,121 87,706 11,681
GS-03008
Polyethylene Fusion Equipment
Replacement 9,153 0 35,650 0 0
GS-03009 System Extensions-Unreimbursed 82,515 115 12,000 4,005 1,725
GS-06001 Gas Main Replacements, GMR-Project 16 344,176 2,256,296 2,423,677 89,180 104,444
GS-07002 Gas Main Replacements, GMR-Project 17 143,767 614,485 912,018 3,681,252 184,059
GS-80019 Gas Meters and Regulators 253,784 272,386 244,129 313,598 71,972
GS-80017 Gas System Extensions 675,874 609,566 356,666 347,412 159,999
Wastewater Collection Fund:
WC-02002
WC-03003
WC-04002
Sewer System Rehabilitation and
Augmentation, Project 15,16 and 17 3,374,976 1,394,506 8,840 27,141 31,882
WC-05003
WC-06003
WC-07004
Sewer System Rehabilitation and
Augmentation, Project 18,19 and 20 3,048,500 1,378,862 2,154,931 1,761,725 26,903
WC-08012
WC-09001
WC-10002
Sewer System Rehabilitation and
Augmentation, Project 21,22 and 23 0 126 285,858 543,313 248,658
WC-80020 Sewer System Extensions 493,863 561,620 370,253 251,152 50,551
WC-99013 Sewer Manhole Rehabilitation 441,705 116,173 48,227 168,722 203,839
Water Fund :
WS-02003 Water Main Replacements, Project 16 81,310 4,629 19,695 0 0
WS-02014 Water-Gas Wastewater utilities GIS Data 216 0 33 204,583 224,408
WS-06002 Water Main Replacements, Project 20 595,117 1,830,359 93,554 349 10,092
WS-07003 Water Main Replacements, Project 21 3,328 57,923 226,559 1,383,427 1,428,937
WS-80014 Service and Hydrant Replacements 39,079 58,212 104,951 43,538 34,425
WS-80015 Water Meters 140,891 127,109 14,712 2,298 0
WS-80013 Water System Extensions 178,680 400,152 295,194 285,945 70,600
Page 2 of 2 2/17/2011
Attachment 5
Amount
Transferred to
Infrastructure
Amount
Returned
to General
Fund
Net
Amount
Fiscal Year $(000) $(000) $(000)
2007 $8,736 $75 a $8,661
2008 $11,807 $117 $11,690
2009 $14,648 b $14,648
2010 $9,900 $3,243 $6,657
2011 $9,802 $9,802
2012 $10,438 $10,438
2013 $10,852 $10,852
2014 $11,294 $11,294
2015 $11,747 $11,747
2016 $12,217 $12,217
Total $111,441 $3,435 $108,006
Notes: a. Funds transferred to cover GF engineering costs for structures and grounds.
b. Includes funding for the Public Safety Building $3,437K
Sources:
FY 2007 through 2010 are actual amounts
FY 2011 based on projections
FY 2012 through 2016 based on Long Range Financial Forecast
General Fund Transfers to Infrastructure Reserve for
Fiscal Years 2007-2016
$8,661
$14,648
$6,657
$11,690
$12,217
$11,747$11,294$10,852$10,438
$9,802
$5,000
$7,000
$9,000
$11,000
$13,000
$15,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Fiscal Year
$0
0
0
Page 1 of 1 2/17/2011
** NOT YET APPROVED **
100218 sh 8261536
Resolution No. ________
Resolution of the Council of the City of Palo Alto
Amending the 2010-2011 Compensation Plan for Classified
Personnel (SEIU) Adopted by Resolution No. 9088 to
Correct the Compensation for One Existing SEIU
Classification and Change the Titles of
Two Classifications
The Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Pursuant to the provisions of Section 12 of Article III of the
Charter of the City of Palo Alto, the Compensation Plan for Classified Personnel (SEIU),
adopted by Resolution No. 9088, is hereby amended to correct the compensation for one existing
SEIU classification and change the title of two classifications as set forth in Exhibit A, attached
hereto and incorporated herein by reference, effective with the pay period including July 1, 2010.
SECTION 2. The Director of Administrative Services is authorized to
implement the amended Compensation Plan as set forth in Section 1.
SECTION 3. The Council finds that this is not a project under the California
Environmental Quality Act and, therefore, no environmental impact assessment is necessary.
INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: ___________________________ ______________________________ City Clerk Mayor APPROVED AS TO FORM: APPROVED: ___________________________ ______________________________ Sr. Deputy City Attorney City Manager _____________________________ Director of Administrative Services ____________________________ Director of Human Resources
EXHIBIT A
Midyear SEIU Compensation Plan Changes - effective April 1, 2011
Job
Code
Classification Title Step Top Step
Monthly
Approx.
Annual
Hourly
366 Restoration Lead
(to correct hrly rate typo error) 5 6,186 74,235 35.69
3470 Planning Arborist - S
(title change from Arborist – S) 5 7,921 95,056 45.70
347 Planning Arborist
(title change from Arborist) 5 7,921 95,056 45.70
Attachment 7
Police and Fire Departments'
Overtime Analysis for Fiscal Years 2006 through 2010
With Fiscal Year 2011 Data Through January 12, 2011
thru 1/12
2006 2007 2008 2009 2010 2011
POLICE DEPARTMENT
Overtime Expense
Original Budget $981,862 $1,015,620 $1,036,815 $999,900 $999,900 $967,900
Current Budget 1,009,705 1,074,399 1,071,005 1,016,900 1,071,662 967,900
Net Overtime Cost - see below 780,647 1,025,718 1,096,894 886,568 932,960 66,789
Remaining Budget $229,058 $48,681 ($25,889) $130,332 $138,702 $901,111
Overtime Net Cost
Actual Expense $1,405,155 $1,785,657 $2,009,542 $1,665,842 $1,466,226 $754,653
Less Reimbursements
Stanford Communications 30,937 39,342 65,079 42,160 58,070 32,702
Utilities Communications Reimbursement 17,402 22,130 36,607 23,715 33,242 20,439
Local Agencies (A)34,565 36,457 41,770 37,413 33,930 16,706
State Grants (B)65,835 63,344 4,672 10,998 22,306 70,816
Police Service Fees 49,185 43,218 67,390 53,812 42,085 62,374
Other 12,447 18,157 15,982 3,830 27,998
Total Reimbursements 197,924 216,938 233,675 184,080 193,463 231,034
Less Department Vacancies 426,584 543,001 678,973 595,194 339,803 456,830
Net Overtime Cost $780,647 $1,025,718 $1,096,894 $886,568 $932,960 $66,789
Department Vacancies (number of days)1,733 2,280 2,766 2,402 1,368 1,702
FIRE DEPARTMENT
Overtime Expense
Original Budget $959,389 $1,032,674 $892,674 $1,017,674 $1,017,674 $1,017,674
Current Budget 959,389 1,032,674 996,674 1,353,058 1,017,674 1,017,674
Net Overtime Cost - see below 637,310 737,768 863,442 651,148 1,334,452 379,842
Remaining Budget $322,079 $294,906 $133,232 $701,910 ($316,778) $637,832
Overtime Net Cost
Actual Expense $1,582,858 $1,860,757 $1,744,076 $1,591,261 $2,675,515 $1,151,439
Less Reimbursements
Stanford Fire Services (D)479,606 563,809 528,455 482,152 810,681 348,886
Cal-Fire/FEMA (Strike Teams) 66,269 85,531 140,224 453,619 64,760
State Homeland Security
Grant Program (SHSGP) (C)72,254 40,897 10,164 4,342 10,647 3,745
Urban Area Security Initiative (UASI) 26,782 1,150
Fire Service Fees 39,585
Other 2,100
Total Reimbursements 644,911 690,237 679,993 940,113 886,088 394,316
Less Department Vacancies 300,637 432,752 200,641 454,975 377,281
Net Overtime Cost $637,310 $737,768 $863,442 $651,148 $1,334,452 $379,842
Department Vacancies (number of days)1,230 1,740 810 780 1,455 1,186
NOTES:
(A)Includes Animal Services contract with Los Altos, Mountain View and Los Altos Hills.
(B)State Office of Traffic Safety and ABC grants.
(C) Included in the SHSGP and UASI reimbursements is a small amount of per diem reimbursement.
Reimbursement from U.S. Department of Homeland Security for HazMat Continuing Challenge Training Conference (Sep 2009)
(D)Stanford reimburses 30.3% of Fire expenditures.
2/23/2011