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Home My WebLink About2024-10-30 Planning & Transportation Commission Agenda PacketPLANNING AND TRANSPORTATION COMMISSION Regular Meeting Wednesday, October 30, 2024 Council Chambers & Hybrid 6:00 PM Commissioner Bart Hechtman Remote Call‐In Location:10005 East Saddle Horn Trail, Scottsdale, Arizona 85258 Planning and Transportation Commission meetings will be held as “hybrid” meetings with the option to attend by teleconference/video conference or in person. To maximize public safety while still maintaining transparency and public access, members of the public can choose to participate from home or attend in person. Information on how the public may observe and participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if attending in person. The meeting will be broadcast on Cable TV Channel 26, live on YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and minutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499) Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833 PUBLIC COMMENTS Public comments will be accepted both in person and via Zoom for up to three minutes or an amount of time determined by the Chair. All requests to speak will be taken until 5 minutes after the staff’s presentation. Written public comments can be submitted in advance to Planning.Commission@CityofPaloAlto.org and will be provided to the Commission and available for inspection on the City’s website. Please clearly indicate which agenda item you are referencing in your subject line. Spokespersons that are representing a group of five or more people who are identified as present at the meeting at the time of the spokesperson's presentation will be allowed up to fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for all combined speakers. The Chair may reduce the allowed time to speak for Study Sessions and Action Items to two (2) minutes or less to accommodate a larger number of speakers. PowerPoints, videos, or other media to be presented during public comment are accepted only by email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Commission reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Director's Report, Meeting Schedule, and Assignments. ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others: Five(5) minutes per speaker. 2.CONTINUED: The Planning and Transportation Commission to Recommend the City Council to Adopt the Draft Ordinances Updating Palo Alto Municipal Code Sections 18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and Adding a New Section 18.40.280 (Bird‐Friendly Design) to Chapter 18.40 (General Standards and Exceptions); Environmental Assessment: Exempt pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment). STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Request for Feedback on the Development of a Feasibility Study for a Shared Micromobility Program in Palo Alto; CEQA status – Not a Project 8:10 PM – 9:00 PM APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 4.Approval of Planning & Transportation Commission Draft Verbatim Minutes of August 14, 2024 5.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of August 28, 2024 6.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of September 11, 2024 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o planning.commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Commission. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 1 Regular Meeting October 30, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PLANNING AND TRANSPORTATION COMMISSIONRegular MeetingWednesday, October 30, 2024Council Chambers & Hybrid6:00 PMCommissioner Bart Hechtman Remote Call‐In Location:10005 East Saddle Horn Trail,Scottsdale, Arizona 85258Planning and Transportation Commission meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andminutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toPlanning.Commission@CityofPaloAlto.org and will be provided to the Commission and availablefor inspection on the City’s website. Please clearly indicate which agenda item you arereferencing in your subject line.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted only by email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted. Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Commission reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Director's Report, Meeting Schedule, and Assignments. ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others: Five(5) minutes per speaker. 2.CONTINUED: The Planning and Transportation Commission to Recommend the City Council to Adopt the Draft Ordinances Updating Palo Alto Municipal Code Sections 18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and Adding a New Section 18.40.280 (Bird‐Friendly Design) to Chapter 18.40 (General Standards and Exceptions); Environmental Assessment: Exempt pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment). STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Request for Feedback on the Development of a Feasibility Study for a Shared Micromobility Program in Palo Alto; CEQA status – Not a Project 8:10 PM – 9:00 PM APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 4.Approval of Planning & Transportation Commission Draft Verbatim Minutes of August 14, 2024 5.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of August 28, 2024 6.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of September 11, 2024 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o planning.commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Commission. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 2 Regular Meeting October 30, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PLANNING AND TRANSPORTATION COMMISSIONRegular MeetingWednesday, October 30, 2024Council Chambers & Hybrid6:00 PMCommissioner Bart Hechtman Remote Call‐In Location:10005 East Saddle Horn Trail,Scottsdale, Arizona 85258Planning and Transportation Commission meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andminutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toPlanning.Commission@CityofPaloAlto.org and will be provided to the Commission and availablefor inspection on the City’s website. Please clearly indicate which agenda item you arereferencing in your subject line.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATES Listed times are estimates only and are subject to change at any time, including while the meeting is in progress. The Commission reserves the right to use more or less time on any item, to change the order of items and/or to continue items to another meeting. Particular items may be heard before or after the time estimated on the agenda. This may occur in order to best manage the time at a meeting or to adapt to the participation of the public. CALL TO ORDER/ ROLL CALL PUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker. AGENDA CHANGES, ADDITIONS AND DELETIONS The Chair or Board majority may modify the agenda order to improve meeting management. CITY OFFICIAL REPORTS 1.Director's Report, Meeting Schedule, and Assignments. ACTION ITEMS Public Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others: Five(5) minutes per speaker. 2.CONTINUED: The Planning and Transportation Commission to Recommend the City Council to Adopt the Draft Ordinances Updating Palo Alto Municipal Code Sections 18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and Adding a New Section 18.40.280 (Bird‐Friendly Design) to Chapter 18.40 (General Standards and Exceptions); Environmental Assessment: Exempt pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment). STUDY SESSION Public Comment is Permitted. Three (3) minutes per speaker. 3.Request for Feedback on the Development of a Feasibility Study for a Shared Micromobility Program in Palo Alto; CEQA status – Not a Project 8:10 PM – 9:00 PM APPROVAL OF MINUTES Public Comment is Permitted. Three (3) minutes per speaker. 4.Approval of Planning & Transportation Commission Draft Verbatim Minutes of August 14, 2024 5.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of August 28, 2024 6.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of September 11, 2024 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o planning.commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Commission. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 3 Regular Meeting October 30, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PLANNING AND TRANSPORTATION COMMISSIONRegular MeetingWednesday, October 30, 2024Council Chambers & Hybrid6:00 PMCommissioner Bart Hechtman Remote Call‐In Location:10005 East Saddle Horn Trail,Scottsdale, Arizona 85258Planning and Transportation Commission meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andminutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toPlanning.Commission@CityofPaloAlto.org and will be provided to the Commission and availablefor inspection on the City’s website. Please clearly indicate which agenda item you arereferencing in your subject line.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Commission reserves the right to use more or less time on any item,to change the order of items and/or to continue items to another meeting. Particular items maybe heard before or after the time estimated on the agenda. This may occur in order to bestmanage the time at a meeting or to adapt to the participation of the public.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Director's Report, Meeting Schedule, and Assignments.ACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others:Five(5) minutes per speaker.2.CONTINUED: The Planning and Transportation Commission to Recommend the CityCouncil to Adopt the Draft Ordinances Updating Palo Alto Municipal Code Sections18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and Adding a New Section18.40.280 (Bird‐Friendly Design) to Chapter 18.40 (General Standards and Exceptions);Environmental Assessment: Exempt pursuant to CEQA Guidelines Section 15308 (Actionsfor Protection of the Environment).STUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.3.Request for Feedback on the Development of a Feasibility Study for a SharedMicromobility Program in Palo Alto; CEQA status – Not a Project8:10 PM – 9:00 PMAPPROVAL OF MINUTESPublic Comment is Permitted. Three (3) minutes per speaker.4.Approval of Planning & Transportation Commission Draft Verbatim Minutes of August 14,20245.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutesof August 28, 2024 6.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of September 11, 2024 COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND AGENDAS Members of the public may not speak to the item(s). ADJOURNMENT OTHER INFORMATION Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o planning.commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below to access a Zoom‐based meeting. Please read the following instructions carefully. You may download the Zoom client or connect to the meeting in‐ browser. If using your browser, make sure you are using a current, up‐to‐date browser: Chrome 30, Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in older browsers including Internet Explorer. You may be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you that it is your turn to speak. When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will activate and unmute speakers in turn. Speakers will be notified shortly before they are called to speak. When called, please limit your remarks to the time limit allotted. A timer will be shown on the computer to help keep track of your comments. 3. Spoken public comments using a smart phone will be accepted through the teleconference meeting. To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Commission. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 4 Regular Meeting October 30, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. PLANNING AND TRANSPORTATION COMMISSIONRegular MeetingWednesday, October 30, 2024Council Chambers & Hybrid6:00 PMCommissioner Bart Hechtman Remote Call‐In Location:10005 East Saddle Horn Trail,Scottsdale, Arizona 85258Planning and Transportation Commission meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andminutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toPlanning.Commission@CityofPaloAlto.org and will be provided to the Commission and availablefor inspection on the City’s website. Please clearly indicate which agenda item you arereferencing in your subject line.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks,posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do notcreate a facility, fire, or safety hazard; and (3) persons with such items remain seated whendisplaying them and must not raise the items above shoulder level, obstruct the view orpassage of other attendees, or otherwise disturb the business of the meeting.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Commission reserves the right to use more or less time on any item,to change the order of items and/or to continue items to another meeting. Particular items maybe heard before or after the time estimated on the agenda. This may occur in order to bestmanage the time at a meeting or to adapt to the participation of the public.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Director's Report, Meeting Schedule, and Assignments.ACTION ITEMSPublic Comment is Permitted. Applicants/Appellant Teams: Fifteen (15) minutes, plus three (3) minutes rebuttal. All others:Five(5) minutes per speaker.2.CONTINUED: The Planning and Transportation Commission to Recommend the CityCouncil to Adopt the Draft Ordinances Updating Palo Alto Municipal Code Sections18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and Adding a New Section18.40.280 (Bird‐Friendly Design) to Chapter 18.40 (General Standards and Exceptions);Environmental Assessment: Exempt pursuant to CEQA Guidelines Section 15308 (Actionsfor Protection of the Environment).STUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.3.Request for Feedback on the Development of a Feasibility Study for a SharedMicromobility Program in Palo Alto; CEQA status – Not a Project8:10 PM – 9:00 PMAPPROVAL OF MINUTESPublic Comment is Permitted. Three (3) minutes per speaker.4.Approval of Planning & Transportation Commission Draft Verbatim Minutes of August 14,20245.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutesof August 28, 20246.Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutesof September 11, 2024COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDASMembers of the public may not speak to the item(s).ADJOURNMENTOTHER INFORMATION Public Comments PUBLIC COMMENT INSTRUCTIONS Members of the Public may provide public comments to teleconference meetings via email, teleconference, or by phone. 1. W r i t t e n p u b l i c c o m m e n t s m a y b e s u b m i t t e d b y e m a i l t o planning.commission@cityofpaloalto.org. 2. Spoken public comments using a computer will be accepted through the teleconference meeting. To address the Commission, click on the link below to access a Zoom‐based meeting. 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To address the Commission, download the Zoom application onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID below. Please follow the instructions above. 4. Spoken public comments using a phone use the telephone number listed below. When you wish to speak on an agenda item hit *9 on your phone so we know that you wish to speak. You will be asked to provide your first and last name before addressing the Commission. You will be advised how long you have to speak. When called please limit your remarks to the agenda item and time limit allotted. CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833 Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public programs, services and meetings in a manner that is readily accessible to all. Persons with disabilities who require materials in an appropriate alternative format or who require auxiliary aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at (650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or accommodations must be submitted at least 24 hours in advance of the meeting, program, or service. 5 Regular Meeting October 30, 2024 Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at www.CityofPaloAlto.org. Item No. 1. Page 1 of 2 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: October 30, 2024 Report #: 2410-3556 TITLE Director's Report, Meeting Schedule, and Assignments. RECOMMENDATION Staff recommends that the Planning and Transportation Commission (PTC) review and comment as appropriate. BACKGROUND This document includes the following items: Upcoming PTC Agenda Items PTC Meeting Schedule PTC Representative to City Council (Rotational Assignments) Commissioners are encouraged to contact Veronica Dao (Veronica.Dao@CityofPaloAlto.org) to notify staff of any planned absences one month in advance, if possible, to ensure the availability of a PTC quorum. PTC Representative to City Council is a rotational assignment where the designated commissioner represents the PTC’s affirmative and dissenting perspectives to Council for quasijudicial and legislative matters. Representatives are encouraged to review the City Council agendas (https://www.cityofpaloalto.org/City-Hall/City-Council/Council-Agendas-Minutes) for the months of their respective assignments to verify if attendance is needed or contact staff. Prior PTC meetings are available online at https://midpenmedia.org/category/government/city- of-palo-alto/boards-and-commissions/planning-and-transportation-commission. UPCOMING PTC ITEMS November 13, 2024 Annual Comprehensive Plan Reporting Housing Element Implementation Programs Item 1 Staff Report Packet Pg. 6 Item No. 1. Page 2 of 2 ATTACHMENTS Attachment A: 2024 Meeting Schedule & Assignments Attachment B: 2025 Meeting Schedule AUTHOR/TITLE: Jennifer Armer, Assistant Director Item 1 Staff Report Packet Pg. 7 Planning & Transportation Commission 2024 Meeting Schedule & Assignments 2024 Schedule Meeting Dates Time Location Status Planned Absences 1/10/2024 6:00 PM Hybrid Cancelled 1/31/2024 6:00 PM Hybrid Regular 2/14/2024 6:00 PM Hybrid Canceled 2/28/2024 6:00 PM Hybrid Regular 3/13/2024 5:00 PM Hybrid Special Joint Meeting w/ HRC 3/27/2024 6:00 PM Hybrid Regular Hechtman 4/10/2024 6:00 PM Hybrid Regular 4/15/2024 5:30 PM Hybrid Joint Meeting w/ Council 4/24/2024 6:00 PM Hybrid Regular 5/8/2024 6:00 PM Hybrid Regular Lu 5/29/2024 6:00 PM Hybrid Regular 6/12/2024 6:00 PM Hybrid Regular 6/26/2024 6:00 PM Hybrid Regular 7/10/2024 6:00 PM Hybrid Regular 7/31/2024 6:00 PM Hybrid Canceled 8/14/2024 5:30 PM Hybrid Special 8/28/2024 6:00 PM Hybrid Regular 9/11/2024 6:00 PM Hybrid Regular 9/25/2024 6:00 PM Hybrid Regular 10/9/2024 6:00 PM Hybrid Regular 10/30/2024 6:00 PM Hybrid Regular 11/13/2024 6:00 PM Hybrid Regular 11/20/2024 6:00 PM Hybrid Tentative Special 11/27/2024 6:00 PM Hybrid Canceled 12/11/2024 6:00 PM Hybrid Regular 12/18/2024 6:00 PM Hybrid Tentative Special 12/25/2024 6:00 PM Hybrid Cancelled 2024 Assignments - Council Representation (primary/backup) January February March April May June Cari Templeton Keith Reckdahl Bart Hechtman Doria Summa Bryna Chang George Lu Doria Summa Allen Akin Keith Reckdahl Cari Templeton George Lu Bryna Chang July August September October November December Allen Akin Bart Hechtman Doria Summa George Lu Cari Templeton Keith Reckdahl Bart Hechtman Bryna Chang George Lu Bart Hechtman Doria Summa Cari Templeton Item 1 Attachment A: PTC 2024 Schedule & Assignments Packet Pg. 8 Planning & Transportation Commission 2025 Meeting Schedule 2025 Schedule Meeting Dates Time Location Status Planned Absences 1/8/2025 6:00 PM Hybrid Canceled 1/15/2025 6:00 PM Hybrid Special 1/29/2025 6:00 PM Hybrid Regular 2/12/2025 6:00 PM Hybrid Regular 2/26/2025 6:00 PM Hybrid Regular 3/12/2025 5:00 PM Hybrid Regular 3/26/2025 6:00 PM Hybrid Regular 4/9/2025 6:00 PM Hybrid Regular 4/30/2025 6:00 PM Hybrid Regular 5/14/2025 6:00 PM Hybrid Regular 5/28/2025 6:00 PM Hybrid Regular 6/11/2025 6:00 PM Hybrid Regular 6/25/2025 6:00 PM Hybrid Regular 7/9/2025 6:00 PM Hybrid Regular 7/30/2025 6:00 PM Hybrid Regular 8/13/2025 6:00 PM Hybrid Regular 8/27/2025 6:00 PM Hybrid Regular 9/10/2025 6:00 PM Hybrid Regular 9/24/2025 6:00 PM Hybrid Regular 10/8/2025 6:00 PM Hybrid Regular 10/29/2025 6:00 PM Hybrid Regular 11/12/2025 6:00 PM Hybrid Regular 11/26/2025 6:00 PM Hybrid Canceled 12/10/2025 6:00 PM Hybrid Regular 12/31/2025 6:00 PM Hybrid Canceled Item 1 Attachment B: PTC 2025 Schedule Packet Pg. 9 Item No. 2. Page 1 of 9 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: October 30, 2024 Report #: 2409-3472 TITLE CONTINUED: The Planning and Transportation Commission to Recommend the City Council to Adopt the Draft Ordinances Updating Palo Alto Municipal Code Sections 18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and Adding a New Section 18.40.280 (Bird-Friendly Design) to Chapter 18.40 (General Standards and Exceptions); Environmental Assessment: Exempt pursuant to CEQA Guidelines Section 15308 (Actions for Protection of the Environment). RECOMMENDATION Staff recommend the Planning and Transportation Commission forward its recommendation to the City Council to adopt the Draft Ordinances updating Palo Alto Municipal Code (PAMC) Sections 18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting) and adding a new Section 18.40.280 (Bird-Friendly Design) to Chapter 18.40 (General Standards and Exceptions). EXECUTIVE SUMMARY The draft ordinances (Attachments A and B) are aimed at reducing light pollution and protecting birds in Palo Alto. The proposed updates to the City’s lighting standards are designed to align with Dark Sky principles by mandating fully shielded fixtures, a 2,700 Kelvin color temperature limit, and automatic extinguishment of exterior lights by 10:00 p.m. The draft ordinance on Bird-Friendly Design introduces standards requiring new buildings to incorporate bird-friendly treatments while offering flexibility through various compliance options. These ordinances were developed in response to City Council priorities and informed by extensive research; collaboration with experts and stakeholders; and feedback from the Architectural Review Board (ARB) and the Planning and Transportation Commission (PTC). The PTC met on Augusts 14, 2024, for an initial hearing. On August 28, 2024, the PTC reviewed the draft ordinance staff presented and asked staff to return with ions to simplifying regulations, address feasibility concerns, and minimize the burden on homeowners. Key revisions to the ordinances include clarified language for lighting regulations (shielding and glare), a revised applicability section addressing cost concerns for property owners, and other Item 2 Staff Report Packet Pg. 10 Item No. 2. Page 2 of 9 minor modifications. For bird-friendly design, the revisions include a simplified definition of Bird Sensitive Areas, making these new requirements easier to implement, and an allowance for non-permanent bird-deterrent markers on residential buildings to help reduce potential increases in construction costs. Staff will consider revisions to the draft ordinances based on the PTC’s recommendations to the City Council. The City Council is tentatively scheduled to consider the revised ordinances in December 2024. PROJECT DESCRIPTION The proposed project is a Council-directed code amendment updating the City’s lighting standards and introducing new bird-friendly design standards. Lighting Ordinance The Draft Ordinance Updating Lighting Standards (Attachment A) updates the City’s existing lighting standards (PAMC 18.40.250) to address light pollution through several key measures. The proposed amendments align with Dark Sky principles, promoting reduced light pollution overall. To ensure consistent enforcement and simplify compliance for property owners, these regulations would apply uniformly across the City. The ordinance mandates shielding for all new exterior lighting fixtures to minimize light trespass. While maintaining the foot-candle measurement as the primary means of controlling light trespass, the ordinance introduces a new color temperature limit of 2,700 Kelvin. To further reduce excess lighting, the ordinance mandates the lights be automatically shut off or have motion sensor activation for exterior lights after 10:00 p.m. or whenever people are not present, whichever is later. Bird-Friendly Design To enhance bird safety, the Draft Ordinance Introducing Bird-Friendly Design Standards (Attachment B) would amend PAMC Chapter 18.40 (General Standards and Exceptions) to establish bird-friendly design standards. The ordinance includes a requirement to comply with at least one of the Bird-Friendly Treatment options for all applicable buildings. Having options to choose from provides more flexibility for applicants at different cost levels. The ordinance also includes alternative approaches approved by qualified professionals and promote broader design practices that reduce bird collisions. Some exemptions are included for historic structures, small ground-floor retail storefronts, and 100% affordable housing projects. BACKGROUND Following a presentation given by the Santa Clara Valley Audubon Society, the City Council directed staff to prepare an evaluation of strategies to protect natural habitats such as bird- friendly glass and wildlife protection from light pollution as one of the City Council Priorities. The draft ordinances aim to reduce bird collisions with buildings and minimize the negative impacts of light pollution on wildlife, and are informed by experts, community input, and existing lighting standards. Item 2 Staff Report Packet Pg. 11 Item No. 2. Page 3 of 9 Planning and Development Services staff have worked with advocates, researched the topics, collaborated across departments, and consulted with Michael Baker International (MBI). MBI staff, which includes biologists and other professionals with extensive experience in building design with bird-friendly treatments, provided additional background information and expertise to support preparation of the draft ordinance. Conversation with architects, designers, retailers, and suppliers further informed the draft ordinances. Architectural Review Board Study Sessions The ARB conducted two different study sessions on February 15, 2024,1 and July 18, 2024.2 The ARB recommended tailoring the Dark Sky and Bird-Friendly Design ordinances to different areas within the City (e.g., foothills, Baylands, and urbanized areas), exempting residential projects to avoid increasing housing costs, and implementing flexible lighting rules for fairness. The ARB recommended considering “substantial remodel” as the threshold for triggering requirements for both Lighting and Bird-Friendly Design ordinances, using window size limitations, and expressed some concerns about how these standards could affect residential development. Planning and Transportation Commission On August 28, 2024, following a continuation from August 14, 2024, staff presented draft ordinances on Lighting and Bird-Friendly Design to the PTC for their recommendation to the City Council. Feedback on the draft lighting regulations focused on feasibility. The stated concerns included the safety implications of curfews applied to building entrance lights, the availability of timer/motion sensor technology, appropriate light temperature levels, comparisons with existing lighting (e.g., gas stations), and potential impacts on outdoor businesses like rooftop restaurants and bars. Feedback on the draft bird-friendly regulations centered on the parameters and applicability of the Bird Sensitive Area. The PTC requested simplification, suggesting the removal of the Bird Sensitive Area within the area between Highway 101 and Foothill Expressway. The PTC also questioned whether the 300-foot setback is an appropriate buffer and suggested a reduced distance like 60 feet. The PTC also expressed concerns about the added cost of treated glass, recommending allowance for non-permanent markers in residential and mixed-use developments to avoid hindering residential development in the City. The PTC made a motion to continue the discussion on both ordinances to a date uncertain and asked staff to bring back additional information and incorporate some of the suggestions provided. More details on how the PTC feedback has been incorporated to the revised 1 Link to the staff report for the study session on February 15, 2024: https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/agendas-minutes/architectural- review-board/2024/arb-2.15-dark-skies-bird-safety.pdf 2 Link to the staff report for the study session on July 18, 2024 (Item #3): https://cityofpaloalto.primegov.com/Portal/Meeting?meetingTemplateId=13877 Item 2 Staff Report Packet Pg. 12 Item No. 2. Page 4 of 9 ordinances are provided in the Analysis section below as well as the staff response to PTC feedback (Attachment C). ANALYSIS The revised draft ordinances on Lighting (Attachment A) and Bird-Friendly Design (Attachment B) include changes in response to previously received feedback from the ARB study session; the provisions included in model ordinances for Dark Sky regulations; a review of regulations from other jurisdictions; and feedback received from PTC on August 28, 2024. The Analysis section describes the changes made to the ordinance from the version presented at the August 28, 2024 hearing and a table listing feedback received and the staff response is provided as Attachment C. Lighting Ordinance PAMC Section 18.40.250 includes standards for lighting. Staff updated this section to include additional lighting standards to achieve a reduction in light pollution and for consistency with Dark Sky principles. The additional changes described below have been made in response to direction from PTC on August 28, 2028. Applicability The draft ordinance was amended to remove the broader applicability of these regulations. The PTC expressed concerns that having these provisions may lead to some cost burdens or compliance issues for existing buildings, especially for older buildings that were built with older Building Safety Code requirements. In addition, a permit may not be required for outdoor lighting, making it potentially difficult for some property owners to be aware the requirements, and enforcement difficult. The draft ordinance now applies the lighting standards set forth in PAMC 18.40.250 to all newly constructed structures and buildings, and Substantial Remodels to existing structures or buildings, as defined in Section 16.14.070. During meetings between staff and environmental advocacy groups following the last PTC hearing, the groups expressed a desire to keep the applicability provisions that the PTC requested be removed. Lighting Standards – Shielding On August 28, 2024, the PTC noted that one of the Prohibited Lighting provisions was less objective than others in the draft ordinance (“Lighting that unnecessarily illuminates other lot or substantially interferes with use or enjoyment of that lot.”). This language was removed as the concept of minimizing light trespass onto neighboring properties is more appropriately addressed with shielding, so more objective language was added to the Shielding section. Similar direction was also given about the glare provision (“No direct off-site glare from a light source shall be visible above three feet at a public right-of-way.”) which was deleted for the same reasons. Lighting Standards – Color Temperature Item 2 Staff Report Packet Pg. 13 Item No. 2. Page 5 of 9 The proposed color temperature of 3,000 Kelvin or less was a subject of extensive discussion at the August 28, 2024 PTC meeting. Staff had initially recommended 3,000 Kelvin, rather than the 2,700 Kelvin (advocated for by environmental groups) to address anticipated public safety issues. To address the PTC's request for further information on public safety lighting concerns, staff met with the City's Police and Fire departments. The meeting clarified that the higher lighting temperature was not a requirement for Public Safety operations, and that they would be satisfied with exceptions for building entrances, parking areas, walkways, and driveway areas. Subsequently, staff revised the draft ordinance to specify a maximum lighting temperature of 2,700 Kelvin based on the PTC direction to reduce the color temperature level if acceptable for public safety. Lighting Standards – Lighting Control In PAMC Section 18.40.250(e)(4)(d)(i), which provides an exception for lighting at building entrances, parking areas, walkways, and driveways, the phrase “required to remain illuminated after 10:00 p.m. by the California Building Code or State law” has been removed to simplify the language. The PTC expressed support for this exception during its discussion, citing safety concerns, and as discussed above, the City’s Police and Fire departments expressed a preference for retaining this exception with the simplified language to facilitate nighttime operations. This section of the draft ordinance also included an exception for outdoor solar-powered pathway lights with a maximum output of 25 lumens. In response to PTC comments the words “solar powered” have been removed to allow the exception to apply to more types of pathway lighting. Special Purpose Lighting – Outdoor Athletic Facilities Lighting The provisions for outdoor athletic facility lighting have several modifications made in response to consultation with the Community Service Department. These include removal of the reference to Illuminating Engineering Society (IES) lighting guidelines, which are presented in an engineering document that is not readily accessible, and minor modifications made to accommodate the operational needs of the Community Services Department for these athletic facilities. In addition, PAMC Section 18.40.250(l) was added to allow for adjustments to be granted for City facilities when necessary for public safety and security purposes at the discretion of the Director. Special Purpose Lighting – Automobile Service Station Lighting In response to PTC direction, this section was renamed to “Automobile Service Station Lighting” from “Gasoline Service Station Lighting” to include EV charging stations. In addition to this change, the PTC requested lighting intensity information on existing gas stations in Palo Alto for comparison with the proposed standards in the draft ordinance. Although some gas stations had submitted permit applications for minor changes like signs in past years, no recent approvals for new gas stations have been granted. Consequently, recent Item 2 Staff Report Packet Pg. 14 Item No. 2. Page 6 of 9 permit documents were not available that contained the requested lighting information. However, proposed lighting standards are largely modeled after the City of Cupertino’s Outdoor Lighting Requirements and the model ordinance created by the Santa Clara Valley Audubon Society and the Sierra Club Loma Prieta Chapter. The Illuminating Engineering Society (IES) recommends a lighting range of 10 to 15 footcandles for gas stations. Staff recommend an average of 12.5 footcandles.3 As a result, staff believes these standards are unlikely increase light intensity at automobile service stations and provide sufficient lighting for operation. Special Purpose Lighting – Outdoor Space above Ground Floor In response to PTC discussion of outdoor businesses and rooftop bars, a new subsection was added under the Special Purpose Lighting section of the regulations. While ground floor outdoor businesses are addressed through other portions of these lighting regulations, staff added this small section to the draft ordinance to address concerns with lighting for rooftop restaurants and bars, and other above grade spaces. The PAMC does include an existing Section 18.40.230 called “Rooftop Gardens.” The purpose of this section is to allow building rooftop area to qualify as usable open space, but it also includes lighting standards that are largely consistent with the Dark Sky principles and new lighting standards proposed as part of the draft ordinance. As a result, these standards were moved to PAMC Section 18.40.250 and a reference to this lighting section has been proposed in their place, so that all lighting regulations are in the same section of the code. Lighting near Streams References to lighting near streams has been removed, as they were dependent on the new Stream Corridor Protection Ordinance. The Lighting ordinance will be updated concurrently with the Stream Corridor Protection Ordinance (PAMC Section 18.40.140) once it is brought forward for additional consideration. Additional language will be included at that time to align lighting standards with provisions established in the updated Stream Corridor Protection Ordinance. Bird-Friendly Design Ordinance PAMC Section 18.40.280 would be a new section with standards for bird-friendly design requirements. The additional changes described below have been made in response to direction from PTC on August 28, 2028. While bird-friendly design elements can add approximately two to 10 percent to overall construction costs,4 the draft ordinance focuses on balancing bird safety with practical considerations. It prioritizes bird-friendly measures in high-risk areas with large glass 3 IES Recommended Light Levels: https://waypointlighting.com/uploads/2/6/8/4/26847904/ies_recommended_light_levels.pdf 4 At the PTC hearing on August 28, 2024, the representative from the Santa Clara Valley Audubon Society orally presented that the maximum cost increase was 1.5 to 2 percent of the overall construction cost (core and shell only) for one of the local office projects in Palo Alto. Item 2 Staff Report Packet Pg. 15 Item No. 2. Page 7 of 9 installations, while exempting smaller windows, more common for residential projects, to minimize the impact on homeowners and housing developers. Applicability The draft ordinance requires bird-friendly design for buildings with 24 square feet or more of unbroken glass. This size-based approach aims to balance the need for bird protection with flexibility for smaller residential projects, considering that standard window sizes typically range from two to four feet in width and three to six feet in height. Although intended to avoid undue burden on residential projects, the 24-square-foot threshold also applies to nonresidential and residential developments with larger windows. This provides flexibility for all project types, as applicants can incorporate design options to avoid increased construction costs. While no changes have been made to size threshold from the previous draft of the ordinance, the threshold could be increased to further address the cost impacts discussed above, if recommended by the PTC. In addition to the window size threshold, bird-friendly design regulations apply to new construction and substantial remodel projects within the defined Bird Sensitive Areas, regardless of window size. Bird Sensitive Areas At the August 28, 2024 PTC hearing, the discussion of the Bird-Friendly Design ordinance focused primarily on the definition of Bird Sensitive Areas. The PTC expressed concerns about the proposed buffer in the area between Highway 101 and Foothill Expressway (hereafter referred to as the “Urbanized Areas”). Initially, the PTC suggested reducing the buffer to 60 feet. Subsequently, they discussed the possibility of removing the Urbanized Area from the Bird Sensitive Area designation, focusing instead on the more ecologically sensitive areas west of Foothill Expressway (the “Foothills”) and east of Highway 101 (the “Baylands”). Ultimately, the PTC requested that staff revisit the definition and simplify it for ease of implementation. The draft ordinance now includes a revised definition of Bird Sensitive Areas, encompassing only the Foothills and Baylands, thus excluding the Urbanized Areas. This represents the simplest approach to defining Bird Sensitive Areas, making it easiest option to identify where more stringent requirements should apply. Attachment D provides a map of the staff- recommended Bird Sensitive Areas, along with alternative options for the PTC to consider. These options include: •A 60-foot buffer along creeks in the Urbanized Area, as previously discussed by PTC. •A 300-foot buffer along natural creeks in the Urbanized Area, as recommended by the Audubon Society. Bird-Friendly Treatments – Fenestration and Glazing Staff made revisions in response to PTC concerns about the limited availability and increased cost of treated glass especially for residential projects and the PTC recommendation to allow non-permanent markers, such as films or decals, for residential development and the residential portion of mixed-use development. This recommendation is reflected in the draft ordinance. Item 2 Staff Report Packet Pg. 16 Item No. 2. Page 8 of 9 The draft ordinance was revised to remove the “Threat Factor” as an option for two reasons. There were concerns that it would not achieve its intended purpose , and verifying threat factor information would be overly technical and difficult to implement for both applicant and staff. Bird-Friendly Treatment Location The “Bird-Friendly Treatment Location” section was removed to simplify the implementation of bird-friendly design standards and avoid potential conflicts with the size threshold. The previous location-based requirements, which mandated bird-friendly treatments on a percentage of the building elevation, could create confusion when combined with the 24- square-foot threshold for individual fenestration. This could lead to overly complicated calculations and review processes, potentially delaying project reviews. FISCAL/RESOURCE IMPACT The implementation of the proposed ordinances is not anticipated to have any direct fiscal impacts on the City budget. As part of the implementation of Program 3.2 (Monitor Constraints to Housing) of the Housing Element, the City needs to prepare an analysis in staff reports for initiatives proposing new regulations detailing how the regulations may impact housing production, if at all, and recommend solutions to address any adverse impacts. The update to the Lighting ordinance is anticipated to have an insignificant impact on housing production, if any, as it is not directly related to building design and only addresses outdoor lighting. The Bird-Friendly Design ordinance, as explained above, may have a more direct impact on housing production by increasing construction costs. To alleviate this potential cost burden, the revised ordinance allows films, decals, or other similar markers to treat fenestration for residential development and the residential portion of mixed-use development. These markers would significantly reduce construction costs compared to using treated glass with permanent markers while still meeting the intent of the ordinance. STAKEHOLDER ENGAGEMENT Staff conducted two study sessions, one in February and another in July 2024, through the ARB’s regular meeting schedule to provide a platform for community members to express their views and concerns regarding the proposed ordinances. In addition, staff have engaged with representatives from the Santa Clara Valley Audubon Society and Sierra Club Loma Prieta Chapter to solicit their input on the proposed ordinances. Previously, staff received two comment letters from the Santa Clara Valley Audubon Society. The email from June 28, 2024, included comments and suggestions on the draft Lighting Ordinance while the email from June 30, 2024, includes comments and suggestions on the draft Bird-Friendly Design Ordinance. Item 2 Staff Report Packet Pg. 17 Item No. 2. Page 9 of 9 At the time of staff report preparation, staff received one comment letter from Santa Clara Valley Audubon Society (Attachment E). The comment letter focuses on the Bird-Friendly Design standards and provides recommendations for modifications. The information in the comment letter is the same as that presented orally during the general public comment portion of the September 25, 2024 PTC hearing. ENVIRONMENTAL REVIEW The City has reviewed these proposed ordinances in accordance with that authority and criteria set forth in the California Environmental Quality Act. The City, as the lead agency, anticipates that these ordinances will be exempt from CEQA in accordance with CEQA Guidelines Section 15308, which includes actions by regulatory agencies for the protection of the environment. ALTERNATIVE ACTIONS In addition to the recommended action, the PTC may: 1. Forward the staff recommendation to City Council with modifications. 2. Take no action on the draft ordinances and provide direction on desired changes. ATTACHMENTS Attachment A: Draft Ordinance Updating Lighting Standards (PAMC Section 18.40.250), tracked Attachment B: Draft Ordinance Introducing Bird-Friendly Design Standards (PAMC Section 18.40.280), tracked Attachment C: Staff response to PTC feedback from August 28, 2024 Attachment D: Staff recommended Bird Sensitive Area map and other options Attachment E: Public Comment received since August 28, 2024 AUTHOR/TITLE: Kelly Cha, Senior Planner Item 2 Staff Report Packet Pg. 18 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Repealing and Replacing Amending Section 18.40.250 (Lighting) and Amending Section 18.40.230 (Rooftop Gardens) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Dark Sky Regulations The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations The City Council ﬁnds and declares as follows: A. The term “dark sky” generally refers to movement and achievement of signiﬁcant reduc on in light pollu on so that the sky returns or becomes closer to its natural nigh me darkness. B. Adhering to Dark Sky principles, which promote responsible outdoor ligh ng prac ces, can signiﬁcantly reduce light pollu on and mi gate its harmful eﬀects. These principles emphasize using shielded, downward ligh ng, and selec ng appropriate ligh ng colors and intensi es. C. On January 29, 2024, the City Council selected four City Council priori es, one of which is the Climate Change & Natural Environment – Protec on & Adapta on, and included an objec ve to “approve a bird safe glass and wildlife light pollu on protec ons ordinance.” D. On February 14, 2024 and July 18, 2024, the Architectural Review Board conducted study sessions and provided feedback on the dra Ligh ng and Bird-Friendly Design Ordinance. E. On August 14 and October 30, 2024, the Planning and Transporta on Commission held public hearings to consider the ordinance and on October 30, 2024, recommended City Council to adopt the ordinance. F. The ordinance aligns with Dark Sky principles and protects the night sky, protec ng wildlife and suppor ng a sustainable and resilient community. SECTION 2. Section 18.40.250 (Lighting) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code is repealed in its entirety and replaced with a new Section 18.40.250 (Lighting) to read as follows: 18.40.250 Lighting (a) Purpose. The intent of this section is to establish exterior lighting standards to reduce light pollution. Exterior lighting of parking areas, pathways, and common open spaces, including fixtures on building facades and free-standing lighting should aim to: Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 19 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay (1) Reduce light pollution and its adverse effects on environment, wildlife habitat, and human health; (2) Minimize the visual impacts of lighting on abutting or nearby properties and from adjacent roadways; (3) Provide safe and secure access on a site and adjacent pedestrian routes; (4) Achieve maximum energy efficiency; and (5) Complement the architectural design of the project. (b) Definitions. Notwithstanding the definitions in Chapter 18.04 of the Municipal Code, for purposes of this chapter only, the following words and phrases are defined as follows: (1) “Correlated Color Temperature” or “Color Temperature” means a specification of the color appearance of the light emitted by a light source, measured in Kelvin (K). Warmer color temperatures are a lower number, and cooler color temperatures are a higher number. (2) “Fully Shielded” means a light fixture constructed and installed in such a manner that all light emitted, either directly from the lamp or a diffusing element, or indirectly by reflection or refraction from any part of the fixture, is projected below the horizontal plane (from the bottom of the lamp). (3) “Glare” means light entering the eye directly from a light fixture or indirectly from reflective surfaces that causes visual discomfort or reduced visibility to a reasonable person. (4) “Lamp” means, in generic terms, a source of optical radiation (i.e., “light”), often called a “bulb” or “tube.” Examples include incandescent, fluorescent, high-intensity discharge (HID) lamps, and low-pressure sodium (LPS) lamps, as well as light- emitting diode (LED) modules and arrays. (5) “Light pollution” means the material adverse effect of artificial light, including, but not limited to, glare, light trespass, sky glow, energy waste, compromised safety and security, and impacts on the nocturnal environment, including light sources that are left on when they no longer serve a useful function. (6) “Lumen” means the common unit of measure used to quantify the amount of visible light produced by a lamp or emitted from a light fixture (as distinct from “Watt,” a measure of power consumption). (7) “Luminaires” means outdoor illuminating devices, lamps, and similar devices, including solar powered lights, and all parts used to distribute the light and/or protect the lamp, permanently installed or portable. (8) “Seasonal ligh ng” means ligh ng installed and operated in connec on with holidays or tradi ons. String lighting is not considered holiday or seasonal lighting. Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 20 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay (9) “Security lighting” means lighting intended to detect intrusions or other criminal activity occurring on a property or site. Also commonly referred to as perimeter lighting. (10) “String lighting” means light sources connected by free-strung wires or inside of tubing resulting in several or many points of light. (c) Applicability. For the purposes of this Section, except as otherwise provided in Subsection 18.40.250(3)(4)(A) below, the following projects shall comply with the outdoor lighting standards and guidelines set forth in this Section: (1) All newly constructed structures and buildings; or (2) Structures or buildings proposing a Substantial Remodel, as defined in Section 16.14.070 of the Code., on existing structures or buildings (3)(2) Installation of new outdoor lighting, replacement of existing outdoor lighting fixtures, or changing the lighting type or system (d) Lighting Guidelines. (1) Lighting of the building exterior, parking areas and pedestrian ways should be of the lowest intensity and energy use adequate for its purpose and be designed to focus illumination downward to avoid excessive illumination above the light fixture. (2) Unnecessary continued illumination, such as illuminated signs or back-lit awnings, should be avoided. Internal illumination of signs, where allowed, should be limited to letters and graphic elements, with the surrounding background opaque. Illumination should be by low intensity lamps. (e) Lighting Standards. (1) Shielding (A) All outdoor lighting shall be fully shielded, directed downward to meet the particular need, and away from adjacent properties and rights-of-way to avoid light trespass. No lighting shall trespass more than 0.5-foot candle as measured at the abutting property line. (B) Light fixtures shall be located at least three feet from curbs and ten feet from driveways or intersections, to avoid obstructing clear sight distance triangles. (C)(B) No direct off-site glare from a light source shall be visible above three feet at a public right-of-way. (D)(C) Exceptions for shielding requirements shall be applied to the following types of lighting: (i) Low voltage landscape lighting (for examplesuch as that used to illuminate fountains, shrubbery, trees, and walkways, ) do not have to be Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 21 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay shielded fixtures and may use uplighting, provided that they use no more than ten (10) watt incandescent bulb or LED equivalent or a maximum of 150 lumens, and not directed toward the right-of-way; (ii) Low voltage lighting used to illuminate outdoor art or public monuments that do not have to be shielded fixtures; (iii) Lighting located on property lines (including zero lot line developments), provided it is controlled by a motion sensor that automatically extinguishes the lights within 10 minutes of activation; or (iv) String Lighting pursuant to Section 18.40.250(e)(3). (2) Lighting Height. (A) Exterior lighting fixtures shall be mounted less than or equal to 15 feet from grade to top of fixture in parking lots in residential development and 20 feet in parking lots with commercial and mixed-use development. (3) Illumination Level (A) All light sources shall be Fully Shielded and have a maintained correlated color temperature of 32,000 700 Kelvin or less. (B) When abutting residential use, such lighting shall not exceed 0.5 foot-candle as measured at the abutting property line. (C)(B) The maximum light intensity on a site shall not exceed a maintained average value of five (5) foot-candles. Areas of higher or lower levels of illumination should be indicated on project plans. (4) Lighting Control. Lighting controls shall be implemented to avoid unnecessary outdoor lighting. Automated control systems, such as motion sensors and timers, shall be used to meet the outdoor lighting requirements. (A) Lighting Curfew. Unlike other provisions in this section, Lighting Curfew applies to all new and existing buildings and structures, unless otherwise approved. All outdoor lighting shall be fully extinguished or be motion sensor operated by 10:00 p.m., two (2) hours after close of business, or when people are no longer present in exterior areas, whichever is later. (B) All lighting activated by motion sensor shall be set up to extinguish no more than 10 minutes after activation. (C) All lighting shall be automatically extinguished using a control device or system, including but not limited to photocells or photocontrols, when there is sufficient daylight available, except for lighting under canopies or lighting for tunnels, parking garages, or garage entrances. Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 22 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay (D) Exceptions for Lighting Control. (i) Any lighting at building entrances, parking areas, walkways, and driveways area; required to remain illuminated after 10:00 p.m. by the California Building Code or state law. (ii) Lighting of an appropriate intensity, allowed in conjunction with uses that are permitted to operate past 10:00 p.m., with a conditional use permit; (iii) Outdoor solar powered pathway lights that are 25 lumens or less; or (iv) Lighting that illuminates a pedestrian pathway (examples include bollard, in-place step, or building mounted), provided that such lighting is a maximum height of four (4) feet above the pathway, fully shielded, and downward directed. (f) Special Purpose Lighting. (1) Outdoor Security Lighting. Security lighting may be provided when necessary to protect persons and property. When security lighting is utilized only the following standards shall apply: (A) Security lighting shall be controlled by a programmable motion-sensor device, except where continuous lighting is required by the California Building Code. All lighting activated by motion sensors shall extinguish no more than 10 minutes after activation. Automated controls shall be fully programmable and supported by battery or similar backup. (B) Security lighting shall be downward directed, fully shielded, and not be mounted at a height exceeding the limits established in Section 18.40.250, measured from the adjacent grade to the bottom of the fixture. (C) Security lights intended to illuminate a perimeter, such as a fence line, are permitted only if such lights do not result in light trespass above 0.5 foot-candle onto an adjacent or nearby property, with the illumination level measured at the property line between the lot on which the light is located and the adjacent lot, at the point nearest to the light source. (D) Motion-activated security lights shall not use luminaires that exceed 100-watt incandescent bulb or LED equivalent, or a maximum of 1,600 lumens. (2) Outdoor RecreationalAthletic Facilities Lighting. For Outdoor Recreational Facilities and/or athletic fields facilities shall conform to the following standards: (A) Illuminating Engineering Society (IES) lighting guidelines according to the appropriate class of play or activity. Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 23 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay (B)(A) Field lighting is provided exclusively for illumination of the surface of play and viewing stands, and adjacent proximity areas for public safetynot for any other applications like lighting a parking lot. (C)(B) Illuminance levels must be adjustable based on the task (e.g., active play vs. field maintenance). (D)(C) Off-site impacts of the lighting will be limited to the greatest practical extent possible. (E)(D) Lights must be extinguished by 10:30 p.m. except when the facilities are being used for active play and maintenance before or after permitted events, and the lights are equipped with a timer. (F)(E) Timers that automatically extinguish lights must be installed to prevent lights being left on accidentally overnight. (3) Gasoline Automobile Service Station Lighting (A) Lighting fixtures in the ceiling of canopies shall be fully recessed or mounted directly to the underside of the canopy. All lighting fixtures shall be located so as to shield direct rays from adjoining properties or public rights-of-way. (B) Light fixtures shall not be mounted on top of the fascia of such canopies. (C) The maximum light intensity under the canopy shall not exceed an average maintained foot-candle (horizontal) of 12.5, when measured at finished grade. (D) No free-standing lighting shall be higher than 15 feet above finished grade. (E) The fascia of such canopies shall not be illuminated. (4) Outdoor Space Above Ground Floor. (A) Any lighting shall be shielded from public views and have full cutoff fixtures that cast downward-facing light, or consist of low-level string lights; no up-lighting is permitted. (B) Lights shall be dimmable to control glare and placed on timers to turn off after 10:00 p.m. (C) Photometric diagrams must be submitted by the applicant to ensure there are no spillover impacts into windows or openings of adjacent properties. (D) Lighting shall not exceed 0.5 foot-candle as measured beyond the perimeter of the roof deck or other outdoor space above the ground floor. (4)(5) String Lighting. Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 24 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay (A) String lighting must not exceed 3,02,700 Kelvin or 42 lumens, and shall not be blinking or chasing. (B) For commercial and mixed-use areas, string lighting shall be limited to designated outside dining or display areas or common open space (i.e. courtyard or patio), and subject to Director approval. (5) Lighting near Streams. In addition to lighting standards established in Section 18.40.250(e), lighting near streams shall conform to the following requirements: (A) Nighttime lighting shall be directed away from the riparian corridor of a stream. (B) The distance between nighttime lighting and the riparian corridor of a stream should be maximized. (6) Parklets. Lighting for any parklets should comply with the lighting standards established in the Permanent Parklet Program. (g) Prohibited Lighting. The following types of lighting are prohibited except emergencies by police, fire, or medical emergency response personnel or at their direction: (1) Outdoor lighting that blinks, flashes, or rotates; or (2) Lighting that unnecessarily illuminates any other lot or substantially interferes with use or enjoyment of that lot. (3)(2) Searchlights, aerial lasers, or spotlights. (h) Exemptions. The following types of lighting are exempt from the lighting requirements of the section: (1) Illuminated street numbers on a building façade; (2) Temporary construction or emergency lighting; (3) Short-term lighting authorized by a special events or special use permits; (4) Seasonal lighting during the period of October 15 through January 15 of each year; and (5) Lighting for Airport Operations. Nothing in this section shall be interpreted to restrict, limit, or otherwise regulate lighting that, in the reasonable judgment of the Airport Manager, is prudent or necessary for airport operations, airport safety, or air navigation in connection with operations at the Palo Alto Municipal Airport. (i) Lighting for Signs. See Chapter 16.20 for lighting requirements for signs. (j) Additional Provisions and Conflict Precedence. To the extent permitted by Building Code, Fire Code, or State or Federal law such lighting shall additionally comply with the requirements of this section, unless those requirements conflict with the aforementioned Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 25 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay Codes and laws. In the event of a conflict, the standards in the applicable Codes and laws shall prevail. (k) Public Facilities. At the discretion of the Director, adjustments from the lighting requirements may be granted for public facilities if the deviation is necessary for the operational efficiency, maintenance, or safety of the facility, and remains consistent with the overall intent and purpose of the lighting standards.Public Facilities. Public Facilities, including City-owned and operated facilities, shall comply with the outdoor lighting standards of this Section to the extent feasible. The Director may grant adjustments to any applicable lighting standards for such facilities if the adjustment is necessary for the efficient operation, maintenance, or safety of the facility, or to ensure public safety and security; and is consistent with the overall intent and purpose of this Section. A written request for an adjustment, including supporting documentation, must be submitted and shall be reviewed according to the procedures in PAMC Section 18.77.060 (Standard Staff Review Process). If the request is combined with another permit application that requires an escalated review than the procedures described in PAMC Section 18.77.060, the adjustment request will be reviewed accordingly with other permit application(s). (l) Public Rights-of-Way. Lighting in public rights-of-way shall comply with the standards established in Title 16. SECTION 3. Subsection (e) of Section 18.40.230 (Rooftop Gardens) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code is amended to read as follows (additions underlined): (e) Any lighting shall be shielded from public views and have full cutoff fixtures that cast downward-facing light, or consist of low-level string lights; no up-lighting is permitted. Lights shall be dimmable to control glare and placed on timers to turn off after 10:00 p.m. Photometric diagrams must be submitted by the applicant to ensure there are no spillover impacts into windows or openings of adjacent propertiesFor lighting requirements, refer to Section 18.40.250(f). SECTION 4. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 5. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment and Section 15308, as an action by a regulatory agency to protect the environment. // // Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 26 *** NOT YET APPROVED *** 0160151_kb2_20240806_ay SECTION 6. This ordinance shall be effective on the thirty-first day following its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________                     ____________________________ City Clerk                                                             Mayor APPROVED AS TO FORM:                                    APPROVED: ____________________________                     ____________________________ Assistant City Attorney                                    City Manager                                                                             ____________________________                                                                    Director of Planning & Development Services Item 2 Attachment A: Draft ordinance Updating Lighting Standards (PAMC Section 18.40.250) Packet Pg. 27 *** NOT YET APPROVED *** 0160152_kb2_20240806_ay Ordinance No. _____ Ordinance of the Council of the City of Palo Alto Amending Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code to Adopt Bird Friendly Design Standards The Council of the City of Palo Alto ORDAINS as follows: SECTION 1. Findings and Declarations The City Council ﬁnds and declares as follows: A. On November 13, 2017, the City Council adopted the 2030 Comprehensive Plan. The plan included a policy encouraging bird-friendly design and a program to develop guidelines for bird-friendly building design that minimizes hazards for birds and reduces the poten al for collisions. B. On January 29, 2024, the City Council selected four City Council priori es, one of which is “Climate Change & Natural Environment – Protec on & Adapta on.” This priority included an objec ve to approve a bird safe glass and wildlife light pollu on protec ons ordinance. C. On February 14, 2024, and July 18, 2024, the Architectural Review Board conducted study sessions and provided feedback on this ordinance. D. On August 14 and October 30, 2024, the Planning and Transporta on Commission held public hearings to consider the ordinance and, on October 30,2024, recommended Council adop on of the dra ordinance. E. This Ordinance is intended to reduce bird mortality rates by reducing the possibility of bird collisions with buildings, contribu ng to a healthier and more resilient environment. F. This Ordinance provides clear and consistent standards, streamlining the approval process by reducing the need for case-by-case review of individual projects. SECTION 2. Section 18.40.280 (Bird-Friendly Design Standards) of Chapter 18.40 (General Standards and Exceptions) of Title 18 (Zoning) of the Palo Alto Municipal Code added to read as follows: 18.40.280 Bird-Friendly Design Standards (a) Purpose. The intent of this chapter/section is to establish bird-safe friendly design standards for glass to minimize hazards for birds and to reduce the potential for collisions. (b) Definitions. (1) “Bird Sensitive Area” means (A) areas located east of Highway 101, (B) areas or west of Foothill Expressway, or (C) areas that are within 300 feet of waterways; within 300 feet of any open water larger than one acre; or within 300 feet of public and Item 2 Attachment B: Draft ordinance Introducing Bird-Friendly Design standards (PAMC Section 18.40.280) Packet Pg. 28 *** NOT YET APPROVED *** 0160152_kb2_20240806_ay private parks and open space larger than one acre and dominated by vegetation, including vegetated landscaping, forest, meadows, grassland, or wetlands. (2) “Bird-Safe Friendly Treatment” means permanent treatment to glass that provides visual cues to birds and reduces the likelihood of bird collisions. (3) “Bird Hazard Installations” are defined as monolithic glazing and/or glass panels that provide a clear line of sight through such elements, including, but not limited to: (A) Glass awnings, (B) Glass handrails and guards, (C) Glass wind break panels, (D) Glass acoustic barriers, (E) Parallel glass elements with a distance of 17 feet or less between them, or (F) Glass elements within 12 feet of a glass corner (perpendicular, acute, or obtuse). (4) “Fenestration” means the openings in a building’s façade, such as door, skylights, and windows. (3)(5) “Glazing” means the transparent or translucent materials that fill fenestration openings in a building’s exterior walls. This typically includes glass, but can also encompass other materials like plastic or acrylic sheets that allow light transmission. (4) “Threat Factor” refers to the Material Threat Factor system developed by the American Bird Conservancy and a team of architects in 2010. Materials are assigned a score between 1 and 100 representing the level of risk the material poses in causing bird collisions, the lower the score, the lower the collision risk. (c) Applicability. For the purposes of this section, the following projects shall comply with the bird-safefriendly building design requirements set forth in this section: (1) All newly constructed structures and buildings within the Bird Sensitive Area; (2) Substantial Remodel, as defined in Section 16.14.070 of the Code, within the Bird Sensitive Area; or (3) Any new or replacement fenestration or Bird Hazard Installations, including Fly- though Hazard and Fly-through Conditions, that is unbroken and 24 square feet or larger, regardless of their height above the existing grade. (d) Bird-Friendly Treatments. At least one of the following Bird-Safe Friendly Treatments shall be incorporated into a building elevation according to Section 18.40.280(d): (1) Fenestration and Glazing. Patterns that are etched, fritted, stenciled, silk-screened, or otherwise permanently incorporated into the transparent material shall be on an exterior glass surface. (A) For patterns using dots or other isolated solid shapes, each dot or shape must be at least a 1/4 inch in diameter and be no more than two (2) inches apart in any direction. Item 2 Attachment B: Draft ordinance Introducing Bird-Friendly Design standards (PAMC Section 18.40.280) Packet Pg. 29 *** NOT YET APPROVED *** 0160152_kb2_20240806_ay (B) For patterns using If the pattern utilizes lines, they must be at least 1/8 inch in width and spaced no more than two (2) inches apart. (C) Frit, ceramic ink, or other marker types must be obscured and permanent unless an alternative compliance method is chosen as outlined in Section 18.40.280(d)(1)(D). (C)(D) Films, decals, or other similar markers may be used only for residential development or the residential portion of mixed-use development. (2) Exterior Features. Panes with exterior screens, shutters or shading devices installed permanently over windows, structures, or building features such that there is no gap larger than nine (9) inches in one dimension. Exterior features include, but are not limited to, metal screens, insect screens, shutters, window grilles, fixed solar shading such as louvres, and exterior insert, brise soleil, or solar screens. (3) Threat Factor. A weighted average of all the Threat Factors of materials on a building elevation, including non-glass materials, must meet 15 or less. (e) Bird-Friendly Treatment Location. All applicable structures or buildings shall incorporate one of the Bird-Safe Treatments listed in Section 18.40.280(c) to conform to the following standards: (1) No less than 90 percent of a building elevation between the existing grade and 40 feet above the existing grade shall incorporate one of bird-safe treatments listed in Section 18.40.280(c). (2) No less than 60 percent of a building elevation between 40 feet above the existing grade and top of the building height shall incorporate one of bird-safe treatments listed in Section 18.40.280(c). (f)(e) Alternative Compliance. Property owners or applicants may request an alternative compliance to requirements established in Sections 18.40.280(d) and 18.40.280(e), recommended in a report by a qualified biologist or ornithologist to meet the requirements and intent of this section. The qualified biologist or ornithologist shall have a degree in wildlife biology or specialization in ornithology and have experience in bird-friendly building design. The alternative compliance shall be subject to Director approval. (g)(f) Lighting. All projects shall comply with the outdoor lighting requirements pursuant to Section 18.40.250 of the Municipal Code. (h)(g) Exemptions. The following types of projects shall be exempt from Section 18.40.280(d): (1) Any historic structure located within the City’s Historic Districts or listed on the City’s Historic Inventory or the State or National Historical Registers including new additions. (2) First floor retail storefronts up to 14 feet in height. Item 2 Attachment B: Draft ordinance Introducing Bird-Friendly Design standards (PAMC Section 18.40.280) Packet Pg. 30 *** NOT YET APPROVED *** 0160152_kb2_20240806_ay (3) 100% affordable housing projects as defined in Section 18.32.030. (i)(h) California Building Code. All windows, doors, or other features must comply with the requirements of the California Building Code including the fire hazard severity zone regulations in California Green Buildings Standards Code (CALGreen). Should a conflict exist with the provisions of this section, the standards in the California Building Code shall prevail. SECTION 3. If any section, subsection, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion or sections of the Ordinance. The Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. SECTION 4. The Council finds that this project is exempt from the provisions of the California Environmental Quality Act (“CEQA”), pursuant to Section 15061 of the CEQA Guidelines, because it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment and Section 15308, as an action by a regulatory agency to protect the environment. // // // // // // // // // // // // // // // Item 2 Attachment B: Draft ordinance Introducing Bird-Friendly Design standards (PAMC Section 18.40.280) Packet Pg. 31 *** NOT YET APPROVED *** 0160152_kb2_20240806_ay SECTION 5. This ordinance shall be effective on the thirty-first day following its adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: NOT PARTICIPATING: ATTEST: ____________________________                     ____________________________ City Clerk                                                             Mayor APPROVED AS TO FORM:                                    APPROVED AS TO CONTENT: ____________________________                     ____________________________ Assistant City Attorney                                    City Manager                                                                             ____________________________                                                                    Director of Planning & Development Services Item 2 Attachment B: Draft ordinance Introducing Bird-Friendly Design standards (PAMC Section 18.40.280) Packet Pg. 32 PTC Feedback and Staff Response | Lighting and Bird-Friendly Design Ordinances Planning and Transportation Commission | October 30, 2024 Page 1 of 2 5 7 6 7 PTC Feedback Staff Response Ordinance Reference Outdoor Lighting Ordinance Update (Edits shown in Attachment A) Apply to new construction and substantial remodel only. Applicability revised to only include new construction and substantial remodel. 18.40.250(c) Further investigation on the glare requirement (No direct off-site glare from a light source shall be visible above three feet at a public right-of-way”). Removed. 18.40.250(e) Lighting Control: Question on whether the curfew at a certain time (10:00 p.m.) is needed when motion sensor lighting with timer installed. The technology is easily available and the outdoor lighting can be turned off manually as well. A clear curfew allows for more clarity in enforcement. 18.40.250(e)(4)(A) Lighting Control Exception: Should we consider any other light sources as part of this exception on outdoor solar-powered pathway lights that are 25 lumens or less? To align with the low-voltage landscape lighting exception for Shielding, staff revised this exception to remove “solar-powered”, providing more flexibility in design choices. 18.40.250(e)(4)(D)(iii) Rename the “Gasoline Service Station Lighting” to include EV charging stations. Section renamed to match PAMC Definition for “Automobile Service Station”: A use providing gasoline, oil, tires, small parts and accessories, and services incidental thereto, for automobiles, light trucks, and similar motor vehicles. The sale of food or grocery items or alcoholic beverages on the same site is prohibited except for prepackaged soft drinks, cigarettes, and snack foods either from automatic vending machines or in shelves occupying a floor area not to exceed forty square feet. 18.40.250(f)(3) Outdoor businesses and rooftop bars.Add a provision that prohibits lighting of outdoor/exterior space above ground floor from shining beyond the designated area for the intended use. The lighting provision previously in PAMC Section 18.40.230 (Rooftop Gardens) is now in the Lighting ordinance. PAMC Section 18.40.230 now includes a reference to the Lighting ordinance. 18.40.250(f)(4) 18.40.230(e) Research the existing lighting level and standards for the existing gas stations and compare with the proposal. No lighting information was found from recent permit applications from existing gas stations. The standards are largely based on the City of Cupertino’s Outdoor Lighting Requirements and a model ordinance from the Santa Clara Valley Audubon Society and Sierra Club Loma Prieta Chapter. 18.40.250(f)(3) Prohibited Lighting:Removed from the Prohibited Lighting section and placed revised language in the Lighting Item 2 Attachment C: Staff response to PTC feedback from August 28, 2024 Packet Pg. 33 PTC Feedback and Staff Response | Lighting and Bird-Friendly Design Ordinances Planning and Transportation Commission | October 30, 2024 Page 2 of 2 5 7 6 7 PTC Feedback Staff Response Ordinance Reference Either make the subjective language objective or remove (“Lighting that unnecessarily illuminates any other lot or substantially interferes with use or enjoyment of that lot”). Standards – Shielding section using foot candle requirement for light trespass consistent with other sections. Exemption: Remove “on a building façade” Removed that specific location as street numbers can be located elsewhere. 18.40.250(h) Bird-Friendly Design Ordinance (Edits shown in Attachment B) Bird Sensitive Area: •The third condition (C) of the definition of “Bird Sensitive Area” is too broad and needs more context. Needs further investigation. •Simplify the Bird Sensitive Area map. The revised definition only includes the areas west of Foothill Expressway and east of Highway 101. This change incorporates the PTC request to make the map simpler, which leads to simplifying the applicability of the ordinance, as urbanized areas are generally less likely to provide suitable habitats or rest stops for migratory birds. •18.40.280(b)(1) •Attachment D to the staff report. Add missing definitions.Additional definitions added for: •Fenestration •Glazing 18.40.280(b) Allow films or decals on residential developments and the residential portion of mixed-use developments to alleviate cost burdens. Additional provision added under the Fenestration and Glazing subsection. 18.40.280(d)(1)(D) Apply no more than threat factor level of 22 (weighted average of 15) The threat factor option was removed.18.40.280(d) Item 2 Attachment C: Staff response to PTC feedback from August 28, 2024 Packet Pg. 34 Item 2 Attachment D: Bird Sensitive Area maps Packet Pg. 35 Item 2 Attachment D: Bird Sensitive Area maps Packet Pg. 36 Item 2 Attachment D: Bird Sensitive Area maps Packet Pg. 37 ! " #$ %&'()*+,-.,-/-01-21-34*&2567!7%5"587&93&:8&%&'()5#2; <= != %= " ''#>%&'()?@ABCDEFBGHIJKLHMNOHPHQLRJSTONKNURIHSJNTRGJNOPLQHVLRHNQWXJYLURHNUINTNZJQHQPLRRLYGKJQRILQSYMHY[HQPNQMHQ[IW\76]&'&'= # &8&=78^ '$ 88#&__8 ` >_88=`(&6#=(8abcdefaegh=i' 88&*j 6kkkkkkkkkk]&'`'==_ (kkkkkkkkk]'&_2lmcndoeadnmcpq! 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" ## $ %& ' ( ) ! " $ *+ ( ) ,-. /+ +" 01 ' $ )2 34 ( $ ' %4(' 2 34 ( $ 5( 64 - ( $ 2 %4 ,-. (' 72)%48 $ & ( 5442$9:& *& 1 ; $%4<3+ " ( )2 34 ( $ 5( 64 - ( ,-. (' ' " - $ '$ $ 7 =4<54 (>' ( ? ( ( ( ' ( ( @ A B$ :) C; ' ( (+( 7=< $ ( ( $ ,-. : D > ( ( &; Item 2 Attachment E: Public Comment Letters since August 28, 2024 Packet Pg. 39 Item No. 3. Page 1 of 17 5 6 6 2 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: October 30, 2024 Report #: 2410-3586 TITLE Request for Feedback on the Development of a Feasibility Study for a Shared Micromobility Program in Palo Alto; CEQA status – Not a Project. RECOMMENDATION Office of Transportation and Office of Sustainability request the Planning and Transportation Commission’s feedback on the development of a feasibility study for a shared micromobility program. The feasibility study would identify viable options to bring shared bicycles and/or scooters to Palo Alto and would discuss entities of ownership and operation, staff resources necessary, relevant policies, types of vehicles, type of parking system, funding, and other elements of micromobility. The feasibility study would include community engagement to guide the program’s goals. EXECUTIVE SUMMARY Shared micromobility programs are fleets of lightweight vehicles such as electric scooters, pedal bikes, and electric bikes rented for short trips in the public realm. Since Palo Alto last explored a micromobility program in 2018, the management and use of bikeshare and scooter share has evolved. More municipalities are providing e-bikes to allow for longer and more comfortable rides. Transportation planners are encouraging devices to be deployed near transit stops to enable last- and first-mile connections. Across the country, 2023 ridership is matching or exceeding 2019 peaks, though the cost of rides and memberships is a growing barrier to accessing micromobility. Although bikeshare and scooter share programs are growing in number across the country, the private vendor landscape has experienced consolidation, mass layoffs, and bankruptcy. Californian municipalities such as Redwood City, West Hollywood, and Santa Cruz continue to grant permits or contract with private operators, but an emerging trend is for local governments to develop long-term partnerships and provide a public subsidy to ensure micromobility programs are sustained. Micromobility is a potential strategy for Palo Alto to expand its transportation options and support its climate goals in the 2030 Comprehensive Plan and Sustainability and Climate Action Item 3 Staff Report Packet Pg. 40 Item No. 3. Page 2 of 17 5 6 6 2 Plan. This report investigates some of the decisions needed to form a micromobility program, including: System goals and priorities; Service area coverage; Business model regarding regulations, ownership, and operations; Vehicle form factor - scooters, moped scooters, bikes, e-bikes, and/or cargo bikes; and System type - station-based, dockless, or a hybrid model. Given these many decisions, staff time required and financial investments needed for any micromobility program, a feasibility study is recommended to develop a sustainable plan that is based on data and demand from Palo Alto user markets. BACKGROUND The City of Palo Alto first pursued micromobility in 2013 as part of Bay Cities Bike Share, a regional system led by Santa Clara Valley Transportation Authority (VTA) 1 or SoBi2 (now known as Jump) for a bikeshare program. Either contract would have cost the City nearly $1.0M to purchase equipment and an additional $0.3M to $0.4Min annual operating costs. The City did not enter a contract with either vendor. The rapid introduction of shared scooters across the country at the time upended the micromobility market, and demand for bikeshare was negatively affected. On March 5, 2018,3 City Council adopted Resolution No. 9743, authorizing the City Manager to implement a one-year pilot program to permit the operation of dockless bicycle and e-scooter, sharing systems for use by Palo Alto residents, workers, and visitors. City staff developed permit guidelines for micromobility vendors to operate within the City. The pilot program was delayed due to staff resources and the COVID-19 pandemic. The pilot program was extended through March 21, 2020 by Resolution No. 9822,4 extended through March 31, 2021 by Resolution No. 9882,5 and extended through September 30, 2022 by Resolution No. 9914.6 However, the extension was not implemented due to limitations of staff time. As apart of the FY 2024 1 City Council, October 4, 2016; Agenda Item #12; SR #6997, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2016/6997.pdf 2 City Council, February 27, 2017; Agenda Item #9; SR #7389, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2017/id7389-take-3.pdf 3 City Council, March 5, 2018; Agenda Item #9; SR #8546, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2018/8546.pdf 4 City Council, March 18, 2019; Agenda Item #6; SR #10074, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2019/10074.pdf 5 City Council, March 2, 2020; Agenda Item #5, SR #11075, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2020/id-11075-trans-03-02-2020-meeting.pdf?t=59536.71 6 City Council, September 21, 2020; Agenda Item #5, SR #11523, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2020-2/id-11523.pdf?t=43227.24 Item 3 Staff Report Packet Pg. 41 Item No. 3. Page 3 of 17 5 6 6 2 Adopted Budget, Council authorized an additional Sr. Planner position to work on these types of initiatives, which after several recruitments was recently filled. The development of a shared micromobility program in Palo Alto is consistent with the following City plans: Sustainability and Climate Action Plan (S/CAP) o Key Action M1. Implement transportation and land use infrastructure investments, programs, policies, and incentives to increase the mode share for active transportation (walking, biking) and transit for local work trips. o Key Action M2. Expand the availability of transit and shared mobility services from 61% of residents to 100% of all residents, including a bike/scooter shared micro-mobility service to provide last-mile connections, an on-demand shuttle / transit service pilot, and Neighborhood Mobility Hubs. S/CAP 2023-2025 Work Plan o Work Item P2.3 D: Evaluate opportunities to pilot bike/scooter share and neighborhood mobility hub pilots to provide last-mile connections. 2030 Comprehensive Plan: o Program T1.6.1: Collaborate with transit providers, including Caltrain, bus operators and rideshare companies, to develop first/last mile connection strategies that boost the use of transit and shuttle service for local errands and commuting. o Policy T-1.16: Promote personal transportation vehicles as an alternative to cars (e.g. bicycles, skateboards, roller blades) bicycle use as an alternative way to get to work, school, shopping, recreational facilities and transit stops. o Program T1.19.4: Encourage the use of bike sharing and the provision of required infrastructure throughout Palo Alto, especially at transit stations and stops, job centers, community centers and other destinations. Strategies in the upcoming E-Mobility Strategic Plan and the 2025 Bicycle and Pedestrian Transportation Plan update. ANALYSIS Role of Micromobility in Palo Alto To achieve Palo Alto’s goal of reducing greenhouse gas emissions by 80% below 1990 levels by 2030, the City must reduce the total vehicle miles traveled and increase the percentage of trips taken by sustainable modes. A micromobility program can support these goals if bikeshare or scooter share trips replace car trips. By filling in gaps in the City’s existing transit network and serving areas currently lacking in sustainable transportation options, the City can encourage the switch to micromobility, especially for shorter trips. Municipalities across North America are pursuing micromobility programs as a climate change mitigation strategy. The overall environmental impacts of micromobility depend on the lifecycle of the devices and batteries, how devices are redistributed across the service coverage area, and how electric devices are recharged. Several programs can attribute sustainability successes to micromobility. A study of Sacramento, West Sacramento, and Davis found that the region’s dockless bike system replaced many rideshare and private car trips and thus reduced VMT by Item 3 Staff Report Packet Pg. 42 Item No. 3. Page 4 of 17 5 6 6 2 more than 2,000 cars a day.7 Compared to other efforts in the S/CAP, micromobility is a shorter-term and less expensive strategy to help achieve the City’s sustainability goals. Beyond the environmental benefits, micromobility contributes to a more diverse and convenient transportation network. Shared micromobility devices provide first- and last-mile connections to public transit and are convenient to those who do not own a bike or scooter. As the City continues to expand its bike infrastructure, a micromobility program could also result in greater support for road safety investments in facilities like protected bike lanes. Trends in the Micromobility Market The landscape of micromobility has changed since City staff proposed a pilot program in 2018. To understand the state of the market and how governments are working with private and non- profit operators, City staff researched nationwide trends and spoke with neighboring communities. 1.Post-pandemic, micromobility ridership is recovering. After a steep drop in use, micromobility trips are matching and exceeding 2019 peaks. All-time highs were recorded in North America in 2023: users took 172 million trips and operators deployed 280 thousand devices.8 This growth was partially due to the introduction of e-bikes to bikeshare systems and the expansion of dockless scooters to new markets in Canada. 2.Electric fleets are growing in popularity. Municipalities and operators are turning to e-bikes to expand access and provide options in their fleets. Of all bikeshare systems in North America, 62% included e-bikes in 2023.9 E-bikes can travel at higher speeds and require less physical exertion. In 2023, the number of e-bike trips in the US and Canada increased by 50% compared to the previous year.10 Bikeshare systems in Chicago, Portland, and San Francisco have implemented e-bike stations with built-in charging. The Roaring Fork Valley in Colorado recently installed solar-powered bikeshare charging stations. To support sustainability goals of micromobility, more operators are using electric or hybrid cars to rebalance their fleets. In Portland, Lime has partnered with B-Line Urban Delivery to use electric trikes to switch out dead scooter batteries with ones that are charged.11 3.Increasing costs are a challenge for users for both single trip fees and membership 7 Estimating Vehicle-miles traveled reduced from Dock-less E-bike-share: Evidence from Sacramento, California, https://doi.org/10.1016/j.trd.2023.103671 8 2023 Shared Micromobility State of the Industry Report, https://nabsa.net/2024/08/06/2023industryreport/ 9 2023 Shared Micromobility State of the Industry Report, https://nabsa.net/2024/08/06/2023industryreport/ 10 Shared Micromobility in the U.S. And Canada: 2023, https://nacto.org/wp-content/uploads/2024/05/Shared- micro-in-2023-snapshot_FINAL_July22-2024.pdf 11 B-Line and Lime partnership heralds new kind of EV revolution, https://bikeportland.org/2022/10/06/b-line-and- lime-partnership-heralds-new-kind-of-ev-revolution-364862 Item 3 Staff Report Packet Pg. 43 Item No. 3. Page 5 of 17 5 6 6 2 passes. In many cities, an annual bikeshare pass is more than $100, and the average pay-as-you- go trip in in the US and Canada is around $3 for the first 20 minutes.12 Additional fees for e-bikes result in trips becoming more expensive than other public transportation options. Higher costs discourage use and exclude users with lower incomes. To reduce costs for the consumer, municipalities are using strategies such as prohibiting surge pricing, capping trip prices, providing discounted monthly or annual pass options, and requiring city approval for any changes in pricing. 4.Program sustainability is supported by longer-term public-private partnerships. Bankruptcies, mass layoffs, and operator consolidation are not uncommon within the micromobility industry. To overcome this uncertainty, cities are pursuing more durable micromobility programs founded on partnerships with private vendors. Long-term contracts that last multiple years can encourage commitment from private operators, who need to know if employees and a local warehouse are needed to support operations. Long-term contracts also streamline administration for public agencies. Users benefit because there is consistency in the smartphone app and devices available to them. 5.Micromobility programs with consistent growth and equitable access are supported by public funding. Private vendors may not be financially motivated to provide a variety of device types or deploy in lower density areas where operations are less likely to be profitable. Public subsidies can ensure that users have a choice of device types and are able to access devices outside of typical deployment areas. Municipalities are able to negotiate trip prices and user discounts if they contribute funding. The City of Hamilton, Ontario recognizes micromobility as public transportation and dedicates a portion of their operating budget towards bikeshare. The Metropolitan Transportation Commission invested $20 million into BayWheels to support transportation electrification; part of the funds were used to add e-bikes to the system. The Metropolitan Transportation Commission’s investment decreased user fees by 10%.13 Investing in micromobility demonstrates a municipality’s dedication to expanding public transportation and pursuing its climate goals. 6.Cities are integrating micromobility with public transit. Strategically sited stations, on the ground or displayed virtually in an app, can encourage micromobility users to connect to transportation networks. In 2023, 16% of all micromobility trips connected to transit.14 Municipalities and operators are placing hubs near transit stations and mobility hubs, and cities with dockless systems are encouraging 12 Shared Micromobility in the U.S. And Canada: 2023, https://nacto.org/wp-content/uploads/2024/05/Shared- micro-in-2023-snapshot_FINAL_July22-2024.pdf 13 Shared Micromobility in the U.S. And Canada: 2023, https://nacto.org/wp-content/uploads/2024/05/Shared- micro-in-2023-snapshot_FINAL_July22-2024.pdf 14 2023 Shared Micromobility State of the Industry Report, https://nabsa.net/2024/08/06/2023industryreport/ Item 3 Staff Report Packet Pg. 44 Item No. 3. Page 6 of 17 5 6 6 2 riders and requiring operators to do the same. 7.Investments in bike lanes can lead to higher ridership. Municipalities are recognizing the need for protected bicycle facilities for a successful micromobility program. Austin, Texas built 100 miles of bike lanes between 2018 and 2021 and was one of the U.S. cities with the highest micromobility ridership in 2022. More and improved bikeways reduce sidewalk riding and reduce the likelihood of an injury or fatality in the event of a crash. As municipalities expand their bicycle networks, the increased safety of users is encouraging residents and tourists to use micromobility, especially those who do not normally travel by bike or scooter. City Resources Recommended for Micromobility Implementation Discussions with other municipalities that have implemented micromobility programs have highlighted the importance of dedicating sufficient staffing resources to ensure success. For Palo Alto to implement a successful bike and scooter share program, the feasibility study must identify and allocate several critical resources, such as: 1.Staff and Administrative Support: The City will need to designate staff to oversee the program, manage contracts with vendors, and coordinate with other departments. This typically includes a program manager and support staff who can handle day-to-day operations, respond to inquiries, and monitor program performance. The City will need to dedicate 0.50 FTE from at least two staff members for the initial 6 months of the program launch. 2.Enforcement and Maintenance: While vendors often handle most maintenance and rebalancing, the City may need to allocate resources to enforce parking regulations and address improperly parked or abandoned vehicles. This could involve identifying and training existing parking enforcement staff or hiring dedicated personnel. 3.Funding: City funding will likely be needed to support a micromobility program that prioritizes the City’s goals. Staff time may be necessary to solicit and manage funding through grants, sponsorships, donors, and/or operator fees. 4.Technology and Data Management: The City should be prepared to invest in data management systems to track usage, monitor fleet distribution, and analyze program performance. This may require IT support and staff trained in data analysis. 5.Public Outreach and Education: Successful programs often involve extensive community engagement and education efforts. The City will need allocate resources for public meetings, educational campaigns, and ongoing communication with residents to encourage safe operations of micromobility devices. 6.Infrastructure Improvements: To support safe and effective use of shared bikes and scooters, the City may need to invest in additional infrastructure improvements such as designated parking areas, bike lanes, and signage. Item 3 Staff Report Packet Pg. 45 Item No. 3. Page 7 of 17 5 6 6 2 7.Equity Initiatives: Many municipalities implement equity programs to ensure access for low-income residents and residents with disabilities. This may involve subsidized memberships, alternative payment methods, and targeted outreach, all of which require dedicated resources. Lessons learned from other municipalities highlight several challenges to consider in the feasibility study: 1. Safety concerns and the need for proper infrastructure to support safe riding. 2. Balancing convenience with the need to prevent clutter and improper parking. 3. Ensuring equitable access across different neighborhoods and demographics. 4. Managing public perception and addressing community concerns. 5. Integrating the program with existing public transit systems. 6. Developing sustainable funding models that don't rely solely on private investment. 7. Adapting regulations and policies to address emerging technologies and changing user behaviors. Case Studies from Neighboring Cities Redwood City Redwood City’s first micromobility program in 2013 had low ridership. Staff credit the limitations of a station-based system. The pandemic spurred renewed interest in transportation modes that would limit the spread of COVID-19, and Redwood City Council adopted an ordinance that allowed shared micromobility operation in 2021. Redwood City also amended the municipal code to allow operators to install electric bikes and scooters. Rather than issue a Request for Proposals (RFP), Redwood City allowed any vendors to operate if they complied with the new ordinance. Bird launched in Redwood City in the summer of 2022 and had high ridership; trips were double the national average number of rides at the time. To ensure a self-sustaining program, Redwood City charged Bird to operate, including an annual permit fee and a Property Repair & Maintenance Fee Deposit, which is refundable if no damage was incurred. The company also paid Redwood City a $0.15 per-ride fee and a $99 per-hour scooter impoundment fee. Bird rebalanced the scooters twice a day. For the first year, a third-party company was used to check compliance and inventory. A single Redwood City employee was a liaison with Bird. Bird’s declaration of bankruptcy led to the removal of scooters in early 2024. West Hollywood Beginning in July 2021, the City of West Hollywood conducted a micromobility pilot. While the municipal code banned dockless mobility devices in 2017, the code was amended to allow the pilot program. Three vendors – Wheelz, Bird, and Lime – were authorized through a permitting process and deployed 300 scooters. The pilot was dockless. While West Hollywood wanted operators to monitor devices, poor performance spurred staff to hire a consultant to assist with field work and relocating scooters. West Hollywood also imposed penalty fees for operators who did not comply with their permits. West Hollywood designated parking stations for Item 3 Staff Report Packet Pg. 46 Item No. 3. Page 8 of 17 5 6 6 2 micromobility devices and makes this information available on their website. During the second phase of the pilot, beginning in April 2024, West Hollywood identified Lime as the preferred vendor because of the company’s provision of both e-bikes and scooters. Santa Cruz, Capitola, and Watsonville Jump operated dockless bikeshare in the City of Santa Cruz from 2018 to 2020, with more than 680,000 trips traveling an average of 1.9 miles.15 However, Jump was sold to Lime in May 2020, and the company’s new contract required that scooters be added to the Santa Cruz’s fleet.16 Santa Cruz decided to terminate the contract, as city staff already struggled with maintaining order with the dockless bikes. Beginning in 2023, the region now has a multi-jurisdictional bikeshare program with the City and County of Santa Cruz, UC Santa Cruz, Watsonville, Capitola, and Cabrillo College. The program is regional to reduce car dependency, though coordination of logistics across jurisdictions delayed implementation. BCycle owns and operates more than 400 pedal-assist e-bikes at 86 stations across the region.17 The station-based bikeshare is easy to run compared to a dockless system; a staff member of the City of Watsonville reports that there are fewer reported issues compared to the dockless system with Jump. There is no public funding for the program, though in its third year, BCycle will pay involved jurisdictions $25 per dock if it makes a profit of more than 10% in the previous year. Significant Considerations to be Addressed in the Feasibility Study In the March 5, 2018 City Council Staff Report,18 City staff recommended the implementation of a one-year pilot program. Vendors would apply for a permit to operate in the City and were subject to defined guidelines, which included community outreach, vehicle safety features, parking rules, rebalancing expectations, performance standards, and data reporting/evaluation requirements. City staff recommended a hybrid system with both designated parking areas (especially in high-demand areas) and free-floating vehicles. Each operator was required to provide a minimum of 100 devices, with a total cap of 700 manual bicycles. City staff have evaluated these pilot recommendations given the changing market conditions. City staff request PTC feedback on the following items that will need to be determined to move micromobility forward in Palo Alto.19These decisions will influence utilization and general satisfaction – research shows that in addition to the built environment, the structure of a 15 Santa Cruz explores new bike share program, with plans for countywide coverage, https://lookout.co/santa-cruz- new-bike-share-program-watsonville-capitola-scotts-valley-ucsc-jump/ 16 As Santa Cruz tries bike-share again, officials foresee a smoother ride this time around, https://lookout.co/bike- share-santa-cruz-bcycle-e-bikes-ucsc/ 17 BCycle Bike Sharing Network Set to Expand to Live Oak, Twin Lakes, Pleasure Point and Capitola in March 2024, https://www.santacruzcountyca.gov/portals/0/county/CAO/press%20releases/2024/BCycleBikeShare_press%20re lease.pdf 18 City Council, March 5, 2018; Agenda Item #9; SR #8546, https://www.cityofpaloalto.org/files/assets/public/v/1/agendas-minutes-reports/reports/city-manager-reports- cmrs/year-archive/2019/10074.pdf 19 Barriers and Facilitators to Bikeshare Programs: A Qualitative Study in an Urban Environment, https://pmc.ncbi.nlm.nih.gov/articles/PMC8104309/ Item 3 Staff Report Packet Pg. 47 Item No. 3. Page 9 of 17 5 6 6 2 micromobility program has a large influence on ridership. System Goals and Priorities Establishing goals of a micromobility program helps to identify operators suited to the City’s goals. These goals can be communicated in the permitting or procurement process. Goals should be selected and supported by the public. Goals may relate to the following or other topic areas: Micromobility as a public transportation service. Micromobility as a downtown economic development tool. Greenhouse gas emission reduction. Geographic and social equity. Service Coverage Additional work needs to be completed to identify the service coverage area of the program. The service coverage area is typically dictated by the location of bicycling infrastructure, transit stations, central business districts, and other areas of high activity. Office of Transportation staff have opened a conversation with Stanford’s Land Use and Environmental Planning group to discuss the potential for a partnership, including but not limited to Stanford University, Stanford Hospital, Stanford Research Park, and Stanford Shopping Center. If any Stanford entities are not involved in a micromobility program, the City must be transparent with potential users and vendors. There will be an operational challenge to prohibit users from riding and parking devices outside of the service coverage area: e-scooters and e-bikes can be rendered inoperable in off-limit areas using a virtual geofence, but pedal bikes cannot be governed this way. Ownership and Operations The business model defines who owns and operates the system. Each model has different implications for staffing requirements, City control, public funding needs, and long-term sustainability. In North America, system ownership is 55% private, 31% public, and 14% non- profit.20 Common models are listed in the table below, but most micromobility systems are specifically curated. Partnerships with major employers and universities are also common. Table 1. Options for Ownership and Operations Options Considerations Publicly owned, but operated by a private or non-profit entity. Financial responsibility is on the municipality, who contracts operations to a third party. This Benefits Municipalities can benefit from the experience of the operator while having control over the branding, operating standards, and third-party procurement. The municipality can apply for funding itself. Risks 20 2023 Shared Micromobility State of the Industry Report, https://nabsa.net/2024/08/06/2023industryreport/ Item 3 Staff Report Packet Pg. 48 Item No. 3. Page 10 of 17 5 6 6 2 model is common for bikeshare. Example: Capital Bikeshare (DC)21 and Metro Bike Share (LA)22 This model requires substantial agency capacity to manage the program. Staff are involved in contract administration, performance monitoring, and decision-making. The municipality is responsible for fundraising. Increased transparency is important, as the public holds the municipality accountable for the program’s success. Privately owned and operated. A private firm is issued a permit or contract to operate. This is the most common model for scooter share. Some bikeshare systems also use this model. This model is most viable in communities with high revenue potential, such as areas with large employers. Example: Bay Wheels (Bay Area)23 Benefits This model requires little to no public funding for operations. Municipality staff costs are incurred for administering the permits/contract and monitoring of the program. Municipalities can lean on established experience and credentials of the private vendor. This model also removes risk and liabilities from municipalities. Risks The control of the private vendor is defined by regulation or permitting; municipalities have limited control of anything outside of these bounds. This means less control over the pricing, operations, and transparency compared to other models. This model also is dependent on private sector interest and potential for revenue capture. Non-profit owned and operated. Ownership and financial responsibility is on a new or existing non-profit. The non- profit organization may contract-out some operational duties to a third party. This model is the most common with bikeshare. Example: Cascadia Mobility (Pacific northwest)24 Benefits Less municipal staff involvement compared to other models. Main staff involvement is in contract administration, performance monitoring, and soliciting grant funds. This model has the greatest flexibility in funding. Risks Long-term sustainability is threatened by capacity for fundraising and capacity of the non-profit staff. A new non- profit formed for micromobility may take a long time to establish itself. Form Factor A variety of device types can encourage ridership. Mixed fleets are common, and many vendors provide multiple vehicle types. Some devices have accessibility features that benefit people 21 Capital Bikeshare, https://capitalbikeshare.com/ 22 Metro Bike Share Business Plan, https://libraryarchives.metro.net/dpgtl/bikeplans/Metro-Bike-Share-Business- Plan-04172018-Final.pdf 23 Bay Wheels, https://www.lyft.com/bikes/bay-wheels 24 Cascadia Mobility, https://www.cascadiamobility.org/ Item 3 Staff Report Packet Pg. 49 Item No. 3. Page 11 of 17 5 6 6 2 with disabilities and older adults. Of the 280 thousand average devices deployed across North America, 55% are scooters, 27% are manual bikes, and 18% are e-bikes.25 25 2023 Shared Micromobility State of the Industry Report, https://nabsa.net/2024/08/06/2023industryreport/ Item 3 Staff Report Packet Pg. 50 Item No. 3. Page 12 of 17 5 6 6 2 Table 2. Options for Form Factor Options Considerations Scooters, including: Standing scooter Moped-style scooter (has a seat) Private vendors can be incentivized to operate somewhere if they are able to deploy scooters because they are the most profitable device. Scooters are most commonly dockless. People who do not typically ride a bike may feel more open to trying a scooter. Some studies show that scooters are more likely to be used for leisure purposes. Moped-style scooters have seats and a lower center of gravity, which can be more comfortable and stable for riders, thus allowing them to go for longer rides. They are more accessible to people with disabilities and older adults. Moped-style scooters are heavier, which may impact rebalancing. E-scooters are limited to 15 miles per hour speeds by California Vehicle Code §22411.26 E-scooters are prohibited from riding on the sidewalk and require a valid learner’s permit or driver’s license by California Vehicle Code §21235.27 Minors with a learner’s permit or driver’s license must wear a helmet.28 Bikes, including: Pedal bikes E-bikes (Low-speed, pedal- assisted bicycle with maximum speeds from 15 to 20 mph, also known as a Class 1 e-bike) Cargo bikes Bikeshare is more commonly used for commute trips. Some users may feel safer on a bike than a scooter. E-bikes allow for longer trips, both in duration and distance. In systems that have both, e-bikes are used more often than pedal bikes. The National Association of City Transportation Officials recommends that pedal bikes should still be available to riders. E-bikes are more expensive to purchase and maintain, so operators often require additional fees for e-bikes given their charging requirements. Cargo bikes allow a rider to carry a child, a pet, groceries, or other supplies. People can become more familiar with cargo bikes as a part of a bikeshare system and may be 26 California Vehicle Code §22411, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=VEH&sectionNum=22411 27 California Vehicle Code § 21235, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=21235.&lawCode=VEH 28 California Vehicle Code § 21235, https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=21235.&lawCode=VEH Item 3 Staff Report Packet Pg. 51 Item No. 3. Page 13 of 17 5 6 6 2 encouraged to purchase their own. The first US based shared cargo bike program started this year in Boston. System Type In 2023, out of the 421 micromobility systems in North America, 55% were station-based, 28% were dockless, 11% were hybrid, and 6% had multiple system types.29 Any system needs staff and vehicles to rebalance devices to they are distributed evenly throughout the service area. Table 3. Options for System Type Options30 Considerations Station-based Users check out a device from a station and return it to any station. Stations may have a built-in payment kiosk. Bikeshare systems are more likely to be station-based, though there are stations for scooters. Example: Santa Cruz BCycle31 A station-based system ensures that devices are parked properly and do not obstruct pathways. A station-based system is more predictable for users; they can rely on device availability if devices are rebalanced properly. However, this type of system is less flexible, and users may be inconvenienced or discouraged from riding altogether if stations are not near their destination. Station equipment is relatively expensive. Staff time is likely needed to design and site stations. Stations need to be located near common destinations and transit hubs, and they must be dense enough that if one station is full, the user can return their device at a nearby station. The City can take advantage of AB 413, which allows bike and scooter parking within 20 feet of any marked crosswalk. Establishing stations may require coordination with the Utilities Department if electrification is needed. Stations may charge e-bikes, but this requires more intensive infrastructure. Dockless Users check out and return a device anywhere within a geographic location defined within the system’s smartphone app. Scooters are more commonly dockless. Example: West Hollywood32 A dockless system is more convenient and provides flexibility for the user. A dockless system is typically used by private operators that are granted a permit. Capital funding is typically unnecessary, and staff time to design or site stations is not needed. However, municipalities often designate striped parking areas or corrals to encourage safe parking behaviors, which require some staff capacity and public funding. 29 2023 Shared Micromobility State of the Industry Report, https://nabsa.net/2024/08/06/2023industryreport/ 30 Shared Mobility Policy Playbook, https://escholarship.org/uc/item/9678b4xs 31 Santa Cruz BCycle, https://santacruz.bcycle.com/ 32 West Hollywood Dockless Mobility Pilot Program, https://www.weho.org/city-government/city- Item 3 Staff Report Packet Pg. 52 Item No. 3. Page 14 of 17 5 6 6 2 A dockless system may lead to devices “littering” the public realm. Different regulatory tools are used to organize vehicles, including lock-to requirements, prohibited zones, required deployment areas, and incentives or disincentives to leave vehicles in certain locations. A dockless system is more likely to experience vandalism or theft. Hybrid Users may check out and return a device from a station or a non-station location. Example: Biketown (Portland)33 For the user, a hybrid system is both reliable and flexible. Users have the benefit of finding a device at any station while being able to return their device outside of a station, if needed. A hybrid system is ideal for less densely populated urban areas. Stations do not have to be as dense, thus reducing the capacity and funding needed for station siting, design, and electrification. Hybrid stations may not have a payment kiosk or docking technology, but instead are simple branded bike racks. This allows for sponsorship opportunities. Recommendations City staff request Planning and Transportation Commission input on whether to pursue a feasibility study to investigate the viability of micromobility in Palo Alto as well as recommendations on the elements on the program. A feasibility study would answer the following questions: What are the City’s goals for a micromobility program? Is there travel demand for micromobility? Where would devices be most used? What are the City’s best options for implementation? o What vendors are best situated to provide the micromobility system that aligns with Palo Alto’s goals? o What are the implications of joining BayWheels? Should Palo Alto partner with adjacent cities? How will people with low-incomes, people of color, and people with disabilities benefit from micromobility? How much staff capacity is needed to manage a program? How much would a micromobility program cost? What financial resources can be used to fund the program? What governance structure/business model makes the most sense for Palo Alto? What vehicle type(s) makes the most sense for Palo Alto? How should a micromobility program be phased? Community engagement would be included in the study to investigate local support, goals for a micromobility program, and service area coverage. Palo Alto Transportation Management departments/community-development-department/long-range-planning/mobility-planning/dockless-mobility- pilot-program 33 Biketown, https://biketownpdx.com/ Item 3 Staff Report Packet Pg. 53 Item No. 3. Page 15 of 17 5 6 6 2 Association is currently conducting a $10k pilot project to understand how essential workers use e-bikes. Lessons learned during this project would also inform the City’s micromobility program. At the completion of the feasibility study, City staff recommend the initiation of a year-long pilot program based on the study’s findings. The pilot may begin in the summer of 2025 if there are adequate resources allocated to the project. The micromobility pilot would inform a long- term micromobility program in Palo Alto. FISCAL/RESOURCE IMPACT Feasibility Study Costs to conduct a feasibility study would be approximately $60,000, with a timeline of approximately 6 months. City staff are exploring options for funding this study. Micromobility Program There are two financial components of a micromobility program: equipment and operations. Equipment includes devices and stations/device parking. Operation costs include rebalancing, recharging, maintaining vehicles, and overhead such as insurance and credit card processing fees. Like other public transportation modes, micromobility that is supported by public funding can grow and sustain itself. Public funding is needed to ensure a program serves City goals that are outside a vendor’s profit motivations, such as a providing multiple device types, lowering trip prices for certain users, and ensuring that devices are available in areas where micromobility is less likely to be profitable but still would be useful. VTA has indicated likely approval of the use of 2016 Measure B Local Streets and Roads funds to launch and support a micromobility program as a congestion relief project. In addition to these funds, micromobility may be funded by a variety of sources such as: City funding. Federal/State grants. Operation costs are less likely to be eligible for State or Federal funds, but equipment is frequently eligible. Corporate sponsorship(s). Smaller cities may have more challenges with sponsors, but this depends on local anchor businesses. Foundation(s) or private donor(s). Advertisements, physical or in-app. User revenue. Memberships and single trips may generate profit depending on a variety of factors, including density and tourism. Operator fees. Fees may be charged per vehicle (per day/month/year), per application, per trip, or a one-time permit fee. It is likely that multiple funding sources will be required to create a fiscally sustainable program, and depending on the business model, City staff will be needed to varying degrees for administering a permit program or contract, monitoring performance and compliance, engaging stakeholders, and soliciting funding. Item 3 Staff Report Packet Pg. 54 Item No. 3. Page 16 of 17 5 6 6 2 Item 3 Staff Report Packet Pg. 55 Item No. 3. Page 17 of 17 5 6 6 2 STAKEHOLDER ENGAGEMENT The Office of Transportation, the Office of Sustainability, the Department of Public Works, and other City departments will be involved in micromobility program development, set up, and monitoring. Initial public outreach is needed to help identify goals for micromobility in Palo Alto. Later outreach can identify locations for stations or bike racks. Outreach should help to identify barriers such as safety, affordability, or riding skills, and the resulting micromobility system should be designed to mitigate these issues. Engagement should help break down barriers to using micromobility. Education on how micromobility works is essential for safe operations. Outreach events or a micromobility ambassador program can help educate users on how the system works and best practices. Overall, outcomes from other cities show that strong community support is needed to ensure the business model, funding, land use, and other decisions are accepted. ENVIRONMENTAL REVIEW This study session is not a project as defined by CEQA because it does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. CEQA Guidelines section 15378(b)(4). AUTHOR/TITLE: Katie Heuser, Senior Transportation Planner Item 3 Staff Report Packet Pg. 56 Item No. 4. Page 1 of 1 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: October 30, 2024 Report #: 2410-3628 TITLE Approval of Planning & Transportation Commission Draft Verbatim Minutes of August 14, 2024 RECOMMENDATION Staff recommends that the Planning & Transportation Commission (PTC) adopt the meeting minutes. BACKGROUND Draft verbatim minutes from the August 14, 2024 Planning & Transportation Commission (PTC) meeting were made available to the Commissioners prior to the October 30, 2024 meeting date. The draft PTC minutes can be viewed online on the City’s website at bit.ly/PaloAltoPTC. ATTACHMENTS There are no attachments. AUTHOR/TITLE: Veronica Dao, Administrative Associate Item 4 Staff Report Packet Pg. 57 Item No. 5. Page 1 of 1 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: October 30, 2024 Report #: 2410-3629 TITLE Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of August 28, 2024 RECOMMENDATION Staff recommends that the Planning & Transportation Commission (PTC) adopt the meeting minutes. BACKGROUND Draft verbatim and summary minutes from the August 28, 2024 Planning & Transportation Commission (PTC) meeting were made available to the Commissioners prior to the October 30, 2024 meeting date. The draft PTC minutes can be viewed online on the City’s website at bit.ly/PaloAltoPTC. ATTACHMENTS There are no attachments. AUTHOR/TITLE: Veronica Dao, Administrative Associate Item 5 Staff Report Packet Pg. 58 Item No. 6. Page 1 of 1 Planning & Transportation Commission Staff Report From: Planning and Development Services Director Lead Department: Planning and Development Services Meeting Date: October 30, 2024 Report #: 2410-3632 TITLE Approval of Planning & Transportation Commission Draft Verbatim & Summary Minutes of September 11, 2024 RECOMMENDATION Staff recommends that the Planning & Transportation Commission (PTC) adopt the meeting minutes. BACKGROUND Draft verbatim and summary minutes from the September 11, 2024 Planning & Transportation Commission (PTC) meeting were made available to the Commissioners prior to the October 30, 2024 meeting date. The draft PTC minutes can be viewed online on the City’s website at bit.ly/PaloAltoPTC. ATTACHMENTS There are no attachments. AUTHOR/TITLE: Veronica Dao, Administrative Associate Item 6 Staff Report Packet Pg. 59