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Home My WebLink AboutStaff Report 235-05Summary of Bid Process Bid Name/Number Project 17 Cleaning and Video Inspection Services. CIP WC- 04002, IFB NO.110917 Proposed Length of Project 300 calendar days Number of Bids Mailed to Contractors 6 Number of Bids Mailed to Builder's 5 Exchanges Total Days to Respond to Bid 28 Pre-Bid Meeting? Yes (non-mandatory) Number of Company Attendees at Pre-3 Bid Meeting Number of Bids Received: 2* Bid Price Range From a low of $1,943,603.60 to a high of $1,946,750.00 *Bid summary provided ill Attachment B. Staff has reviewed all bids submitted and recommends that the bid of $1,943,604 submitted by J.F. Pacific Liners Inc. be accepted and that J.F. Pacific Liners Inc. be declared the lowest responsible bidder. The bid is 2 percent. above the engineer's estimate of $1,900,000. The change order amount of $150,000 which equals 8 percent of the total contract is requested for related unforeseen work, which may develop during the project. Staff confirmed with the Contractor's State License Board that the contractor has an active license on file. Staff checked references supplied by the contractor for previous work performed and found no significant complaints. RESOURCE IMPACT Funds for this capital improvement project are included in the FY 200412005 Wastewater budget as Project WC-04002. The quantity of mains cleaned and televised under this contract are beyond the City's existing personnel and equipment capacities. POLICY IMPLICATIONS The approval of this contact is consistent with existing City policies, including the Council- approved Utilities Strategic Plan Key Strategy No.1, "Operate distribution system in a cost effective manner," Strategy No.7, "Implement programs that improve the quality of the environment" and Objective No.2, "Invest in utility infrastructure to deliver reliable service." ENVIRONMENTAL REVIEW This project is categorically exempt from California Env~ronmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 (b) repair, maintenance of existing facilities and 15302 ( c) replacement or reconstruction of existing facilities. CMR:235:05 Page 2 of3 indirectly, at any time from any injury to or death of persons or damage to property as a result of the willful acts or the negligent acts or omissions of Contractor, or which results from Contractor's noncompliance with any Law respecting the condition, use, occupation or safety of the Project site, or any part thereof, or which arises from Contractor's failure to do anything required under this Contract or for doing anything which Contractor is required not to do under this Contract, or which arises from conduct for which any Law may impose strict liability on Contractor in the performance of or failure to perform the provisions of this Contract, except as may arise from the sole willful acts or negligent acts or omissions of City or any of its Council members, officers, employees, agents or representatives. This indemnification shall extend to any and all claims, demands, or liens made or filed by reason of any work performed by Contractor under this Contract at any time during the term of this Contract, or arising thereafter. To the extent Contractor will use hazardous materials in connection with the execution of its obligations under this Contract, Contractor further expressly agrees to protect, indemnify, hold harmless and defend City, its City • Council members, officers and employees from and against any and all claims, demands, liabilities, losses, damages, costs, expenses, liens, penalties, suits, or judgments City may incur, arising, in whole or in part, in connection with or as a result of Contractor's 'willful acts or negligent acts or omissions under this Contract, under the Comprehensive Environmental Response, Compensation and Liability Act (42 U.S.C. 339601-6975, as amended); the Resource Conservation and Recovery Act (42 U.S.C. 336901-6992k, as amended); the Toxic Substances Control Act (15 U.S.C. 332601-2692, as amended); the Carpenter-Presley-Tanner Hazardous Substance Account Act (Health & Safety Code, 3325300-25395, as amended); the Hazardous Waste Control Law (Health & Safety Code, 3325100-25250.25, as amended); the Safe Drinking Water and Toxic Enforcement Act (Health & Safety Code, 3325249.5-25249.13, as amended); the Underground Storage of Hazardous Substances Act (Health & Safety Code, 3325280-25299.7, as amended); or under any other local, state or federal law, statute or ordinance, or at common law. 7. Assumption of Risk. Contractor agrees to voluntarily assume any and al'l risk of loss, damage, or injury to the property of Contractor which may occur in, on, or about the Project site at any time and in any manner, excepting such loss, injury, or damage as may be caused by the sole willful act or negligent act or omission of City or any of its Council members, officers, employees, agents or representatives. 8. Waiver. The acceptance of any payment or performance, or any part thereof, shall not operate as a waiver by City of its rights under this Contract. A waiver by City of any breach of any part or provision of this Contract by Contractor shall not operate as a waiver or continuing waiver of any subsequent breach of the same or any other provision, nor shall any custom or practice which may arise between the parties in the administration of any part or provision of this Contract be construed to waive or to lessen the right of City to insist upon the performance of Contractor in strict compliance with the covenants, terms and conditions of this Contract. 9. No Exoneration By Inspection: The City has the right, but not the duty, to inspect Contractor's Work. The right of inspection is solely for the benefit of City. Contractor has the obligation to complete the Work in a satisfactory manner in compliance with Contract requirements. The presence of a City inspector does not shift that obligation to the City or relieve Contractor from its obligations to complete the Work in a satisfactory manner in compliance with. the Contract requirements. 10. Compliance with Laws. Contractor shall comply with all Laws now in force or which may hereafter be in force pertaining to the Project and Work and this Contract, with the requirement of any bond or fire underwriters or other similar body now or hereafter constituted, with any discretionary license or permit issued pursuant to any Law of any public agency or official as well as with any provision of all recorded documents affecting the Project site, insofar as any are required by reason of the use or occupancy of the Project site, and with all Laws pertaining to nondiscrimination in employment and hazardous materials. 11. Bonds. As a condition precedent to City's obligation to pay compensation to Contractor, and on or before the Date of Execution, Contractor shall furnish to the Project Manager the Bonds as required under the Invitation For Bid. 12. Representations and Warranties. In the supply of any materials and equipment and the rendering of labor and services during the course and scope of the Project and Work, Contractor represents and warrants: a. Any materials and equipment which shall be used during the course and scope of the Project and Work shall be vested in Contractor; b. Any materials and equipment which shall be used during the course and scope of the Project and Work IN WITNESS WHEREOF, the parties have by their duly appointed representatives executed this Contract in the city of Palo Alto, County of Santa Clara, State of California on the date first stated above. APPROVED AS TO FORM: . Senior Assistant City Attorney APPROVED: CONTRACTOR: J.F. Pacific Liners, Inc. 8y:. ______________ _ Assistant City Manager Name ______________________________ __ Title: ______________________________ _ Director of Administrative Services 8y: _______________ _ Name: ______________________________ _ Title ________________________________ _ (Compliance with California Corporations Code 313 is required if the entity on whose behalf this contract is signed is a corporation. In the alternative, a certified corporate resolution attesting to the signatory authority of the individuals signing in their respective capacities is acceptable. ) CERTIFICATE OF ACKNOWLEDGMENT (Civil Code 3 1189) STATE OF __________ __ COUNTY OF _________ _ On , before me, a notary public in and for said County, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. · ' PROJECT 17 SANITARY SEWER Cleaning and TV CMR:235:05 ATTACHMENT B IFB # 4/13/2005 Engineer Estimate JF Pacific Liners, Inc GELCO Services Item Quantity Unit Description Unit Extension Unit Extension Unit Extension Unit Extension Unit Extension Unit Extension Price Price Price Price Price Price 1 764470 LF CleanNideo 4-8 $1.50 $ 1,146,705 $ 1.47 $ 1,123,771 $ 1.40 $ 1,070,258 $ -$ -$ -$ -$ -$ - 2 145325 LF CleanNideo 10-18 $1.50 $ 217,988 $ 1.50 $ 217,988 $ 1.20 $ 174,390 $ -$ -$ -$ -$ -$ - 3 56557 LF CleanNideo 21-36 $3.00 $ 169,671 $ 1.60 $ 90,491 $ 2.00 $ 113,114 $ -$ -$ -$ -$ -$ - 4 10427 LF CleanNideo 39-72 $4.00 $ 41,708 $ 2.00 $ 20,854 $ 4.00 $ 41,708 $ -$ -$ -$ -$ -$ - 5 80000 LF Extra Clean 4-8 $1.50 $ 120,000 $ 2.80 $ 224,000 $ 1.30 $ 104,000 $ -$ -$ -$ -$ -$ -, 6 15000 LF Extra Clean 10-18 $1.50 $ 22,500 $ 3.50 $ 52,500 $ 1.90 $ 28,500 $ -$ $ -$ -$ -$ -I 7 6000 LF Extra Clean 21-36 $3.00 $ 18,000 $ 4.75 $ 28,500 $ 5.88 $ 35,280 $ -$ -$ -$ $ -$ -! 8 2000 LF Extra Clean 39-72 $4.00 $ 8,000 $ 7.00 $ 14,000 $ 12.75 $ 25,500 $ -$ -$ -$ -$ -$ -' 9 . 50 EA Rev. Setup $ 100.00 $ 5,000 $ 300.00 $ 15,000 $ 300.00 $ 15,000 $ -$ -$ -$ -$ -$ -I 10 50 CY Debris Disposal $ 200.00 $ 10,000 $ 800.00 $ 40,000 $ 630.00 $ 31,500 $ -$ -$ -$ -$ -$ - 11 20 EA Spot Repair $ 6,000.00 $ 120,000 $ 5,000.00 $ 100,000 $ 14,175.00 $ 283,500 $ -$ -$ -$ - 12 1 LS Video Equip. $ 20,000.00 $ 20,000 $ 16,500.00 $ 16,500 $ 24,000.00 $ 24,000 $ -$ -$ $ - $ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ - $. -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $' -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - $ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - Base Total $ 1,900,000 $ 1,943,604 $ 1,946,750 $ -$ --- $ - Bid Summary -Final U:IWWG/Project15/P17 Final.xls ~ · \