HomeMy WebLinkAboutStaff Report 9466
CITY OF PALO ALTO OFFICE OF THE CITY CLERK
July 30, 2018
The Honorable City Council
Attention: Finance Committee
Palo Alto, California
Approval of Action Minutes for the June 25, 2018 Council Meeting
Staff is requesting Council review and approve the attached Action Minutes.
ATTACHMENTS:
Attachment A: 06-25-18 DRAFT Action Minutes (DOCX)
Department Head: Beth Minor, City Clerk
Page 2
CITY OF PALO ALTO CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 9
Special Meeting
June 25, 2018
The City Council of the City of Palo Alto met on this date in the Council
Chambers at 5:04 P.M.
Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Tanaka, Wolbach
Absent: Scharff
Closed Session
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Government Code Section 54956.9(d)(2) and (e)(1):
Four Potential Cases.
MOTION: Vice Mayor Filseth moved, seconded by Council Member Wolbach
to go into Closed Session.
MOTION PASSED: 8-0 Scharff absent
Council went into Closed Session at 5:05 P.M.
Council returned from Closed Session at 6:47 P.M.
Mayor Kniss announced no reportable action.
Special Orders of the Day
1A. Proclamation Recognizing the Month of June 2018 as Lesbian, Gay,
Bisexual, and Transgender Pride Month.
Agenda Changes, Additions and Deletions
MOTION: Vice Mayor Filseth moved, seconded by Council Member Kou to
continue Agenda Item Number 32- Recommended Terms of Agreement for
Fire Protection Services to Stanford University… to a date uncertain.
MOTION PASSED: 8-0 Scharff absent
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
Minutes Approval
2. Approval of Action Minutes for the June 11, 12, 18, and 19, 2018
Council Meetings.
MOTION: Council Member DuBois moved, seconded by Council Member
Holman to approve the Action Minutes for the June 11, 12, 18, and 19, 2018
Council Meetings.
MOTION PASSED: 8-0 Scharff absent
Consent Calendar
Council Member Holman registered a no vote on Agenda Item Number 23-
SECOND READING: Adoption of an Ordinance Amending Palo Alto Municipal
Code Title 18 (Zoning) Chapter 18.30 (Combining Districts) to add a new
Combining District to Allow for Higher Density Multi-family Housing…
Council Member Kou registered no votes on Agenda Item Numbers 8-
QUASI-JUDICIAL/PUBLIC HEARING 2515-2585 El Camino Real
[17PLN-00448]…, 18- QUASI-JUDICIAL/PUBLIC HEARING. 3225 El Camino
Real [17PLN-00007]…, 23- SECOND READING: Adoption of an Ordinance
Amending Palo Alto Municipal Code Title 18 (Zoning) Chapter 18.30
(Combining Districts) to add a new Combining District to Allow for Higher
Density Multi-family Housing…, and 24- Approval of Contract Number
C18171717 With Perkins + Will…
Council Member Tanaka registered no votes on Agenda Item Numbers 10-
Approval and Authorization for the City Manager or his Designee to Execute
the Following six Utilities Public Benefits Program Contract Amendments…,
14- Adoption of a Memorandum of Agreement and Salary Schedule…, 16-
Approval of a Contract With Summit Uniforms…, and 22- Approval of a Five-
year Contract With All City Management Services, Inc…
MOTION: Council Member Fine moved, seconded by Council Member
DuBois to approve Agenda Item Numbers 3-28A, including changes to
Agenda Item Number 8- QUASI-JUDICIAL/PUBLIC HEARING 2515-2585 El
Camino Real [17PLN-00448]… outlined in the At Place Staff Memorandum.
3. Approval of Contract Number C18171689 With Toubar Equipment
Company, Inc. for a Not-to-Exceed Amount of $716,030 for Landfill
Gas Collection and Control System and Leachate Collection System
Improvements at the Palo Alto Landfill Over a Term of 90 Days.
DRAFT ACTION MINUTES
Page 3 of 9
City Council Meeting
Draft Action Minutes: 6/25/18
4. Approval and Authorization for the City Manager to Execute an Electric
Enterprise Fund Professional Services Contract With Activu Corporation
in the Amount of $438,006, Including Change Orders for Additional
Related but Unforeseen Work in the Amount of $43,800, for a Total
Not-to-Exceed Amount of $481,006, for the Utility Control Room
Upgrade Project.
5. Approval of a General Services Contract With O'Grady Paving, Inc. for
Maintenance of the Renzel Marsh Freshwater Pond for a Total Not-to-
Exceed Amount of $511,500 Over a Four-month Term.
6. Approval of a Five-year Contract With Telecommunications Engineering
Associates (TEA) in a Total Not-to-Exceed Amount of $500,000 for
Annual Maintenance Services of Legacy Radio Infrastructure Plus a
Contingency Not-To-Exceed Amount of $25,000 per Year for Additional
Services.
7. Approval of Contract Number C18172268 With Municipal Resources
Group for Council Appointed Officers Performance Evaluation for a
Duration Through June 30, 2019 With the Option to Extend two
Additional Years for a Total Not-to-Exceed Amount of $180,000.
8. QUASI-JUDICIAL/PUBLIC HEARING 2515-2585 El Camino Real
[17PLN-00448]: Recommendation on Applicant’s Request for Approval
of a Vesting Tentative Map to Merge two Lots and Subdivide the
Combined 39,953 Square Foot lot Into 13 Residential Condominiums
and up to 13 Retail Commercial Units. The Subdivision Map Would
Facilitate Construction of the Previously Approved 39,858 Square Foot
Mixed-use Development Project (15PLN-00170). Environmental
Assessment: Reuse of a Previously Adopted Initial Study/Mitigated
Negative Declaration Prepared for the Associated Development
Application (15PLN-00170). Zoning District: Neighborhood Commercial
(CN) and Community Commercial (CC) (2) Zoning District.
9. Approval of Amendment Number 1 to the Agreement With Palo Alto
Unified School District (PAUSD) for PAUSD Athletic Field Brokering and
Maintenance Cost-sharing to Extend the Term to December 2019.
10. Approval and Authorization for the City Manager or his Designee to
Execute the Following six Utilities Public Benefits Program Contract
Amendments: 1) Amendment Number 1 to CLEAResult Consulting, Inc.
C15159135 Increasing Compensation by $910,000 and Extending the
Term for Three Additional Years; 2) Amendment Number 1 to Eagle
Systems International, Inc. DBA Synergy Companies C15159126
Number 2 to Eagle Systems International, Inc. DBA Synergy
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
Companies C15159125 Increasing Compensation by $900,000 and
Extending the Term for Three Additional Years; 4) Amendment
Number 1 to Ecology Action of Santa Cruz C15155144A With no
Increase in Compensation and Extending the Term for two Additional
Years; 5) Amendment Number 1 to Enovity, Inc. C15155144B With
no Increase in Compensation and Extending the Term for two
Additional Years; and 6) Amendment Number 1 to BASE Energy, Inc.
C15155144C With no Increase in Compensation.
11. Policy and Services Committee Recommends Approval of the Status
Update of the Community Services Department: Fee Schedule Audit.
12. Resolution 9779 Entitled, “Resolution of the Council of the City of Palo
Alto Determining the Proposed Calculation of the Appropriations Limit
for Fiscal Year 2019.”
13. Approval of a Construction Contract With Vortex Marine Construction,
Inc. in the Amount of $1,097,281 for the Baylands Boardwalk
Improvements Capital Improvement Project PE-14018 and Approve
Budget Amendments in the Capital Improvement Fund and the
Parkland Dedication Fee Fund.
14. Adoption of a Memorandum of Agreement and Salary Schedule
Between the City of Palo Alto and the Palo Alto Peace Officers'
Association Effective July 1, 2018 to June 30, 2021.
15. Approval of the Renewal of Three Public-private Partnership
Agreements Between the City of Palo Alto and TheatreWorks, Palo Alto
Players, and West Bay Opera for the use of the Lucie Stern Community
Theatre.
16. Approval of a Contract With Summit Uniforms for Five-years for a
Maximum Compensation Amount Not-to-Exceed $520,000
($104,000/Year) for the Purchase of Police, Fire, and Park Ranger
Uniforms and Related Equipment.
17. Approval of Contract Number C18172676 With Dixon Resources
Unlimited for a Total Not-to-Exceed Amount of $285,126 for Support
of the City's Parking Programs for a One-year Term, and Exemption of
the Contract From Competitive Solicitation Requirements.
18. QUASI-JUDICIAL/PUBLIC HEARING. 3225 El Camino Real
[17PLN-00007]: Request for a Vesting Tentative Map to Subdivide a
29,962 Square Foot Parcel Into two Parcels Comprised of one
Commercial Parcel and one Residential Parcel for Condominium
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
Purposes. Environmental Assessment: An Initial Study Mitigated
Negative Declaration (IS-MND) was Previously Prepared for an
Associated Development Application (15PLN-00003) That was
Approved by the Director of Planning and Community Environment on
April 21, 2016. Zoning District: Service Commercial (CS).
19. Approval of Amendment Number 4 to the Agreement With the
Peninsula Corridor Joint Powers Board for Rail Shuttle Bus Service
Administration to Extend the Term of the Agreement for One-year and
for the City to Provide an Additional $130,600 for Community Shuttle
Service on the Existing Embarcadero Shuttle Route From July 2018
Until June 2019.
20. Approval of Contract Amendment Number Three to Contract Number
C15158029 With Schaaf & Wheeler Consulting Civil Engineers to
Increase the Construction Support Budget in the Amount of $21,000
for Additional Work and to Extend the Contract Term for the Matadero
Creek Storm Water Pump Station Capital Improvement Program
Project SD-13003.
21. Resolution 9780 Entitled, “Resolution of the Council of the City of
Palo Alto Expressing Appreciation to Lalo Perez Upon his Retirement.”
22. Approval of a Five-year Contract With All City Management Services,
Inc., Effective August 1, 2018, in the Not-to-Exceed Amount of
$3,096,779 for Crossing Guard Services for the Palo Alto Unified
School District and Approval of a Budget Amendment in the General
Fund.
23. Ordinance 5443 Entitled, “Ordinance of the Council of the City of
Palo Alto Amending Palo Alto Municipal Code Title 18 (Zoning) Chapter
18.30 (Combining Districts) to add a new Combining District to Allow
for Higher Density Multi-family Housing That Includes a Workforce
Housing Component to be Located on Public Facilities Zoned Properties
Within 0.5 Miles of Fixed Rail Transit Stations;” and Ordinance 5444
Entitled, “Ordinance of the Council of the City of Palo Alto Amending
the Zoning Map to Apply the new Combining District to the Subject
Property at 2755 El Camino Real (FIRST READING: June 4, 2018
PASSED: 7-2 Holman, Kou no).”
24. Approval of Contract Number C18171717 With Perkins + Will for the
Professional Services Related to the Preparation of the North Ventura
Coordinated Area Plan for an Amount Not-to-Exceed $769,068 Over a
2.5-Year Term.
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
25. Policy and Services Recommendation to Accept the Continuous
Monitoring Audit: Overtime.
26. Direction to the City Manager to set Aside $3 Million in Affordable
Housing Funds for a Potential Teacher Housing Project at 231 Grant
Avenue.
27. Ordinance 5445 Entitled, “Ordinance of the Council of the City of
Palo Alto Amending Palo Alto Municipal Code (PAMC) Title 18 (Zoning),
Chapter 18.28 (Special Purpose (PF, OS and AC) Districts), Sections
18.28.050, 18.28.060, and 18.28.090 to Revise the Public Facilities
(PF) Zone Parking and Development Standards to Allow Council
Approval of Exceptions to PF Development Standards, Including
Setback Lines Imposed by a Special Setback Map, and Required
Parking Location for City Parking Facilities in the Downtown and
California Avenue Business District and for Essential Services
Buildings, and Make Other Clerical or Technical Corrections (FIRST
READING: June 11, 2018 PASSED: 8-0 Tanaka not Participating).”
28. Approval of Amendment Number One to Professional Services Contract
Number C16161182 With Freytag & Associates to Extend the Term of
the Agreement for One and a Half Years (1.5 years) to end
December 31, 2019 with no Additional Cost to the City for Professional
Services Related to Airplane Noise Assessment and Mitigation.
28A. Approval of a Contract With MNS Engineers, Inc. in an Amount Not-to-
Exceed $267,000 for a One-year Term for Operation Group Support
Services at the Regional Water Quality Control Plant.
MOTION FOR AGENDA ITEM NUMBERS 3-7, 9, 11-13, 15, 17, 19-21,
25-28A PASSED: 8-0 Scharff absent
MOTION FOR AGENDA ITEM NUMBERS 8, 18, AND 24 PASSED:
7-1 Kou no, Scharff absent
MOTION FOR AGENDA ITEM NUMBERS 10, 14, 16, AND 22 PASSED:
7-1 Tanaka no, Scharff absent
MOTION FOR AGENDA ITEM NUMBER 23 PASSED: 6-2 Holman, Kou no,
Scharff absent
Action Items
29. PUBLIC HEARING: Resolution 9781 Entitled, “Resolution of the Council
of the City of Palo Alto Confirming Weed Abatement Report and
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
Ordering Cost of Abatement to be a Special Assessment on the
Respective Properties Described Therein.”
Public Hearing opened and closed without public comment at 7:50 P.M.
MOTION: Vice Mayor Filseth moved, seconded by Mayor Kniss to adopt a
Resolution confirming the report and ordering abatement costs to be a
special assessment on the properties specified in the report.
MOTION PASSED: 8-0 Scharff absent
30. Resolution 9782 Entitled, “Resolution of the Council of the City of
Palo Alto Related to the Downtown Residential Preferential Parking
(RPP) Program Reducing or Otherwise Amending the Number of
Employee Parking Permits and Making Related Changes, Modifying or
Maintaining the Prohibition on Re-parking in the RPP District More Than
two Hours After Initially Parking, and Making Other Clarifying
Modifications to Resolution 9671. California Environmental Quality Act
(CEQA): Exempt Pursuant to CEQA Guidelines Section 15061(b)(3)
(Continued From April 2, 2018).”
MOTION: Mayor Kniss moved, seconded by Council Member Fine to:
A. Adopt a Resolution to amend the Downtown Residential Preferential
Parking (RPP) Program Resolution No. 9671, reducing the number of
employee permits to 1,200 and making other clarifying changes;
B. Direct Staff to make corresponding changes to the Administrative
Guidelines for the residential preferential parking programs;
C. Direct Staff to amend the Resolution to modify the prohibition on
“re-parking” in the RPP District after two hours has expired from the
time of initial parking; and
D. Find these actions exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3)
and 15301 (Existing Facilities) of Title 14 of the California Code of
Regulations.
SUBSTITUTE MOTION: Vice Mayor Filseth moved, seconded by Council
Member DuBois to:
A. Adopt a Resolution to amend the Downtown Residential Preferential
Parking (RPP) Program Resolution No. 9671, reducing the number of
employee permits to 1,000, and making other clarifying changes,
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
including permit allocation as outlined in the At Place Staff
Memorandum;
B. Direct Staff to make corresponding changes to the Administrative
Guidelines for the residential preferential parking programs;
C. Direct Staff to amend the Resolution to modify the prohibition on
“re-parking” in the RPP District after two hours has expired from the
time of initial parking; and
D. Find these actions exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3)
and 15301 (Existing Facilities) of Title 14 of the California Code of
Regulations.
INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE
CONSENT OF THE MAKER AND SECONDER to add to the Substitute
Motion Part A, “with 200 permits in reserve” after “to 1,000.”
SUBSTITUTE MOTION AS AMENDED RESTATED: Vice Mayor Filseth
moved, seconded by Council Member DuBois to:
A. Adopt a Resolution to amend the Downtown Residential Preferential
Parking (RPP) Program Resolution No. 9671, reducing the number of
employee permits to 1,000, with 200 permits in reserve, and making
other clarifying changes, including permit allocation as outlined in the
At Place Staff Memorandum;
B. Direct Staff to make corresponding changes to the Administrative
Guidelines for the residential preferential parking programs;
C. Direct Staff to amend the Resolution to modify the prohibition on
“re-parking” in the RPP District after two hours has expired from the
time of initial parking; and
D. Find these actions exempt from the requirements of the California
Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3)
and 15301 (Existing Facilities) of Title 14 of the California Code of
Regulations.
SUBSTITUTE MOTION AS AMENDED PASSED: 5-3 Fine, Kniss, Tanaka
no, Scharff absent
31. Review and Provide Direction to Staff on the Stanford University
General Use Permit 2018 Re-circulated Draft Environmental Impact
Report.
DRAFT ACTION MINUTES
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City Council Meeting
Draft Action Minutes: 6/25/18
MOTION: Council Member DuBois moved, seconded by Council Member
Fine to direct Staff to draft a letter in response to the Stanford University
General Use Permit 2018 Re-circulated Draft Environmental Impact Report
emphasizing previous Council Member comments and incorporating
comments from Council Members.
INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE
MAKER AND SECONDER to add to the Motion , “if Santa Clara County
agrees to a deadline extension, direct Staff to return the draft letter to
Council on Consent on July 30, 2018.”
AMENDMENT: Council Member Holman moved, seconded by Council
Member XX to add to the Motion, “if an extension is not granted, direct Staff
to forward the draft letter to Council Members.”
AMENDMENT FAILED DUE TO THE LACK OF A SECOND
MOTION AS AMENDED RESTATED: Council Member DuBois moved,
seconded by Council Member Fine to direct Staff to draft a letter in response
to the Stanford University General Use Permit 2018 Re-circulated Draft
Environmental Impact Report emphasizing previous Council Member
comments and incorporating comments from Council Members, if Santa
Clara County agrees to a deadline extension, return the draft letter to
Council on Consent on July 30, 2018.
MOTION AS AMENDED PASSED: 8-0 Scharff absent
32. Recommended Terms of Agreement for Fire Protection Services to
Stanford University for the Period January 1, 2018 - June 30, 2023 and
Settlement of Prior Claim for Overpayment (Staff Requests This Item
be Continued to a Date Uncertain).
State/Federal Legislation Update/Action
None.
Adjournment: The meeting was adjourned at 10:18 P.M.