HomeMy WebLinkAboutStaff Report 190-05Phase IV Removal of all overhead lines and poles.
DISCUSSION
The work on this project is being performed by contract because the City does not have the st~ff
and the equipment to install the substructure required for this project.
Invitation for Bids
A notice inviting formal bids for proceeding with Phase I was sent to contractors on N <;wember
23, 2004. The bidding period was 21 calendar days. Bids were received from three qualified
contractors on December 14, 2004 as listed on the attached bid summary (Attachment B). Bids
ranged from $194,565 to $397;795.
Staff reviewed an bids submitted and awarded the bid of $194,565 submitted by Columbia
Electric, Inc. The bid is about 7% above the engineer's estimate of $180,000, The change order
amount of $ 19,500, which equals 10% percent of the total contract, is also included in the
contract for related unforeseen work, which may develop during the project. Staff confirmed
with the Contractor's State License Board that the contractor has an active license on file, and
checked references supplied by the contractor for previous work performed and found no
significant complaints.
Summary of Bid Process
Bid Name Underground District NoAO
Proposed Length of Project 3 months
Number of Bids Mailed to Contractors 10
Number of Bids Mailed to· Builder's 2
Exchanges
Total Days to Respond to Bid 21
Pre-Bid Meeting? No
Number of Company Attendees at Pre-Bid N/A
Meeting
Number of Bids Received: 3
Bid Price Range From a low of$194,565 to a high of $397,795
*Bld summary prOVided In Attachment A.
Joint Agreement
To take advantage of the economics of joint use of trenches, the City, SBC California and Comcast
Corporation executed an Amended Master Agreement in 1990 (originally a master agreement
between· City and Pacific Bell executed in 1975 and amended in 1986) for participation in joint
underground construction projects.
This Amended Master Agreement, however, limits the expenditures to $25,000 per project.
Whenever the amount· involved in a project exceeds the $25,000 limit, then a Specific
Supplementary Agreement is· required. The Supplementary Agreement references the Amended
. CMR:190:05 Page 2 of3
BID SUMMARY .
/1.d-(';(fJt{ rJY6f! v -(J J
ATTACHMENT B
CITY OF PALc'_i.LTO
~~~i~~tJ.5~!1-for Bid Number: 1109799 I
Title: UNi>ERGROUND DISTRICT # 40 . .. .... ~------------------+-=-=-=-==-:-=-=-:~~-_,___----_+-----t_----__j__----___j
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List of Bidders (Company Name) lBase Bid·Total I Alternate #1 Alternate #2 IAlternate #3' 1 Grand Total
$/ Lf C;(o:;: 0-0
'b~1 Un~d 6YtstruJ-r~ If'JI3J DZ)(),()1~
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