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Home My WebLink AboutStaff Report 174-05CIP projects as of December 31,2004. As recommended by the City Auditor, this report also provides the Finance Committee and City Council with preliminary insight into the financial condition of the City as of December 31,2004. It is worth noting the second quarter totals are unaudited and are subject to change. DISCUSSION The following is a summary of major revenue and expenditure adjustments as detailed in Exhibit A. General Fund At midyear, General Fund operating revenues and expenditures are at 41 and 54 percent of budget respectively. The difference between these numbers reflects typical timing issues with the collection of tax revenues and contract encumbrances. As noted below, the State of California's "triple flip" agreement with cities in fiscal 2004-05 and 2005-06 is resulting in later-than-normal payments as a significant portion of sales tax revenue is being paid as property tax. By year-end, total General Fund expense will be less than total revenues. In the first half of 2004-05, the City witnessed stabilization in the local economy and a lessening in the rate of decline in its economically sensitive revenue sources. While this represents a positive tum for the City, the local job picture has not improved significantly. Consequently, staff does not foresee a major rebound in key revenue sources such as sales and transient occupancy taxes. State actions to solve its budget problems, however, do require a considerable adjustment to Vehicle License Fee revenue. Sales tax revenues for 2004-05 are expected to roughly equal the $18.1 million realized in 2003-04. This requires a downward adjustment of $0.24 million at midyear. Sales taxes in the second and third calendar year 2004 quarters (which fall in fiscal year 2004-05) improved over prior year quarters by 3.0 percent and 4.3 percent, respectively. Due to several significant one-time receipts in the prior year, softness in automobile sales, and rising consumer debt, sales tax revenue is projected to remain flat in 2004-05 compared to the prior year. Property taxes are being adjusted upward at midyear by $2.49 million to $16.09 million. As mentioned above, the State is paying a large part of the VLF via property tax remittances. Of the $2.59 million increase, $1.71 million is due to this change. The remaining $0.88 million is due to the increase in the property tax roll for 2004-05. The long-term lease transaction for the Stanford Shopping Center results in additional annual property taxes for the City. Transient Occupancy Taxes (TOT) appear to be firming in 2004-05 with occupancy and room rates slowly rising. Although July through September results were flat, October and November 2004 occupancy and room rates were 4 percent higher than the prior year. Staff is cautiously optimistic that this trend will continue and has accordingly adjusted TOT revenue upward by $0.20 million. Other Taxes and Fines • Documentary transfer tax revenues are being raised by $0.28 million at midyear. Transfer taxes were exceptionally strong in 2003-04 as a result of the Stanford Shopping Center CMR:150:05 Page 2 of9 • Children's Library Improvement -CIP PE-0401 0 -Change in project description. Addition of 610 square feet (south addition) is planned in partnership with the Palo Alto Library Foundation (PALF) and Friends of Palo Alto Library (FOPAL). The south wing will have office and storage space for Children's Library staff. Other Funds Special Revenue Funds: Two changes are proposed for the City's Special Revenue Funds: a transfer from the Parking District Funds to cover the cost of erecting signage for the new downtown parking garages ($13,000); a correcting entry reversing a transfer from the Community Development Block Grant (CDBG) Fund to the Capital Fund that is not needed ($628,440). Business Improvement District (BID): Appropriation of funds to allow the processing of authorized expenditures from collected fees on BID-related activities through June 30, 2005 (Business Improvement District Fund, $68,857). Amendments to the 2004-05 Adopted Municipal Fee Schedule Staff is proposing to amend the 2004-05 Municipal Fee Schedule (Exhibit C) to include four new fees and fourteen existing fee adjustments. Future year annual revenue increases are expected to be $189,500 due to these changes. The new fees are concentrated in the Fire Department's paramedic services and include: ALS II which is the highest level of paramedic service; BLS Transport -Single which is for inter-facility transport; BLS-1 for Special Event Stand By, and ECG 12 Lead which is a new, more advanced defibrillator. The fee adjustments are in the Administrative Services Department (adjust the Returned Check Fee), Community Services Department (Mitchell Park Community Center hourly room rentals: Teen Center, Main Hall, and Mitchell Park Community Center Patio), Fire Department (increasing the fees for ALS, BLS, BLS Scheduled Transport, 911 ALS Transport Mileage, Inter- facility BLS Transport Mileage, Night, Oxygen), and the Library Department (eliminating the Replace Lost Library Card fee, increasing the Test Monitoring Fee). Table of Organization Changes The proposed adjustments to the Table of Organization (Exhibit D) include three new items and one correction to a previously submitted item. • Administration Services Department: Reclassification of 1.0 Full Time Equivalent (FTE) Financial Analyst to Senior Financial Analyst in the Real Estate Division due to restructuring of duties related to the acquisition and disposition of property rights. The division eliminated a vacant Senior Financial Analyst position in fiscal 2003-04, and now· must upgrade the Financial Analyst position to a Senior Analyst position to match job duties. The $9,430 in additional annual expense is funded with cost reductions elsewhere within the division. • Community Services Department: Correction of an error in the department restructuring presentation (CMR:427:04 of October 25,2004) requires the elimination of both a 0.5 FTE Facilities Assistant and 0.5 FTE Program Assistant to add 1.0 FTE Office Specialist as described in the staff report. Costs associated with this change have been included in Budget Amendment Ordinance No. 4850. CMR:150:05 Page 6 of9 '~ I , SECTION 4. The Supply Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Four Hundred Seventy-Five Thousand Dollars ($475,000) as described in Exhibit A. SECTION 5. The Distribution Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Seventy-Five Thousand One Hundred Forty-Six Dollars ($75,146) as described in Exhibit A. SECTION 6. The' Supply Rate Stabilization Reserve in the Gas Fund is hereby decreased by the sum of One Hundred Thirteen Thousand Dollars ($113,000) as described in Exhibit A. SECTION 7. The Distribution Rate Stabilization Reserve in the Gas Fund is hereby decreased by the sum of Fifty-Five Thousand Six Hundred Sixty-Five Dollars ($55,665) as described in Exhibit A. SECTION 8. The Rate Stabilization Reserve in the Wastewater Collection Fund is hereby decreased by the sum of Two Thousand Twenty-Seven Dollars ($2,027) as described in Exhibit A. SECTION 9. The Rate Stabilization Reserve in the Water Fund is hereby decreased by the sum of One Thousand Four Hundred Thirty Dollars ($1,430) as described in Exhibit A. SECTION 10. The Rate Stabilization Reserve in the Refuse Fund is hereby decreased by the sum of One Thousand Six Hundred Sixty-Nine Dollars ($1,669) as described in Exhibit A. SECTION 11. The Rate Stabilization Reserve in the Storm Drainage Fund is hereby decreased by the sum of One Thousand Three Hundred Eleven Dollars ($1,311) as described in Exhibit A. SECTION 12. The Rate Stabilization Reserve in the Wastewater Treatment Fund is hereby decreased by the sum of Seventy-Two Thousand Two Hundred Thirty-Eight Dollars ($72,238) as,described in Exhibit A. SECTION 13. Funds in the amount of Four Hundred Forty- Seven Thousand Seven Hundred Eighty Dollars ($447,780) are hereby transferred from the General Fund to the Capital Improvements Fund, as described in Exhibit A. SECTION 14. Transfer from the General Fund to the University Avenue Parking District Fund in the amount of Twenty One Thousand One Hundred Twenty One ($21,121) is hereby reduced, as described in Exhibit A. SECTION 15. Funds in the amount of Thirteen Thousand Dollars '($13,000) are hereby transferred from the Special Districts Parking Funds and appropriated for non-salary expense within the Transportation Division of the Planning & Community Environment Department to provide funding for additional parking garage signage. Page 2 of 4 • -..' 1 Exhibit A CITY OF PALO ALTO 2004-05 MIDYEAR BUDGET SUMMARY DETAIL CHANGES TO THE ADJUSTED BUDGET General Fund Details - 3 · . EXHIBITC PLANNING DEPARTMENT Planning ---Comprehensive Plan Change Initial deposit of $5,000.00 plus Other Application Initial deposit of $5,000.00 plus Other Application (outside of Annual Review) Fees on page 68. 100 percent of processing costs Fees on page 68. 100 percent of processing costs will be recovered plus Environmental Impact will be recovered plus Environmental Impact Assessment any other entitlements necessary to Assessment any other entitlements necessary to complete the project, whether indicated as 100 complete the project, whether indicated as 100 percent cost re percent cost re Development Agreement Initial Deposit of $5,800.00 plus Other Application Initial Deposit of $5,800.00 plus Other Application Fees on page 68. 100 percent of processing costs Fees on page 68. 100 percent of processing costs will be recovered plus Environmental Impact will be recovered plus Environmental Impact Assessment plus any other entitlements necessary to Assessment plus any other entitlements necessary to complete the project, whether indicated as 100 complete the project, whether indicated as 100 percent co percerit co Development Agreement -Annual Initial deposit of $2,000 plus Other Application Initial deposit of $2,000 plus Other Application Review Fees on page 68. 100 percent of processing costs Fees on page 68. 100 percent of processing costs will be recovered. will be recovered. Development Impact Fees Additional development impact fees for Traffic and for Housing in-Lieu are specified in the Municipal Code (Chapter 16). Parks Residential: Single family! $8,071/residence (or Residential: Single family! $8,337/residence (or $12,050/residence larger than 3,000 square feet); $12,448/residence larger than 3,000 square feet); Multi-family $5,283/unit (or $2,6711unit smaller Multi-family $5,457/unit (or $2,759/unit smaller than or equal to 900 square feet). than or equal to 900 square feet). Nonresidential: Commercial/lndustrial $3.43/square Nonresidential: Commercial/Industrial $3.54/square foot; Hotel/Motel $1.55/square foot foot; HotellMotel $1.60/square foot Community Centers Residential: Single familY! $2,093/residence (or Residential: Single familY! $2, I 62lresidence (or $3, I 321residence larger than 3,000 square feet); $3,235/residence larger than 3,000 square feet); Multi-family $1,377/unit (or $694/unit smaller than Multi-family $1 ,422/unit (or $717/unit smaller than or equal to 900 square feet) or equal to 900 square feet) Nonresidential: Commercial/Industrial $O.19/square Nonresidential: Commercial/Industrial $O.20/square foot; HotellMotel $O.09/square foot foot; Hotel/Motel $O.09lsquare foot Libraries Residential: Single familY! $730/residence Residential: Single familY! $754/residence residence (or $1,085/residence larger than 3,000 residence (or $1, I 211residence larger than 3,000 square feet); Multi-family $477/unit (or $239/unit square feet); Multi-family $493/unit (or $247/unit smaller than or equal to 900 square feet) smaller than or equal to 900 square feet) Nonresidential: Commercial/Industrial $O.18/square Nonresidential: Commercial/Industrial $O.19/square foot; Hotel/Motel $O.08/square foot foot; Hotel/Motel $O.08/square foot 1·~.· forme purposes of trls fe(3i "Single familY"cls d~fined as .~. slnglecleta~l1edhOUS~. on. a lot In . anyzml~~AU sUbsequ~nt units' I (attached cor' detached) constructed on a lot will pectiargadaf the multi:farrlilyrate; .... "'; ............... : "'. i ..•.•..•....•. ':. ••• •••.• > •. ,:.. ....• Page 6 of 6 ATTACHMENT 2 FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT I Total I I C"rr,", I I I Budget Available Fi<cul Year Project Project 1,*, I From Budget Expenditnres Remaining Percent Number TiUe Category Inception FY 2004·05 & Commitments I Balauce I Comlliete ~ TE-OI006 Enterprise Backup Minor $70,000 $0 $0 $0 0% Solution TE·01OO8 Systems Minor $357,180 $5,707 $23,624 ($17,917) 105% Management TE·OI012 IT Disaster Minor $390,000 $60,000 $0 $60,000 85% Recovery Plan TE·02025 Cable Television Minor $50,000 $34,837 $0 $34,837 30% Broadcasting Equipment TE-05001 SAP Continuous Minor $232,000 $232,000 $0 $232,000 0% Improvement Project TE-05002 Document Minor $500,000 $500,000 $0 $500,000 0% Management Implementation TE-05003 Internet Site Minor $240,000 $240,000 $0 $240,000 0% Upgrade ASD·1 Project I R"'~'''' Status ('omp. Date Comments Design Dec 05 Reappropriation requested for $70,000 pending approval by Council. Design Jun05 There was an erroneous charge of approximately $18,000 that will be corrected. This charge was for an SAP related project, the cost of which will be transferred to TE-0500 1 (SAP Continuous Improvement Project) that has funds for those initiatives. "Design Jun06 Reappropriation requested for $330,000 pending approval by Council. Construction Jun05 Continuing with the equipment upgrades that started in 2002, staff is currently reviewing RFP submissions for cable equipment upgrade and replacement services. Pre-Design Jun-05 The CalCard program was rolled out and there will be further enhancement made to it. Additional SAP expertise to continue the process improvements within SAP have been acquired to complete year- end processes and to continue HR component refinements. On-hold Jun-05 Due to lack of the ongoing process improvements needed for SAP, this CIP is on-hold. We foresee this project delayed for at least one year. Pre·Design Jun·06 An RFP will be issued by the end of this quarter to solicit bids from consultants/vendors who are interested in providing services to upgrade the City's internet presence. This will include (but not be limited to) presentation, applications and accessibility. FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT I ',~I I I "",,", I I I Budget A \'ailable Fiscal Yr.ar PI'oject Project I Pro;," I From Budget Expcnditurcs Remaining Pel'cent Project Number Title Category Iuception FY 200"·05 & ConmIitmcnts I Balance I Complete Status ~~ili ITE-9S01b Ipennit ,MUlu-Y~ar $1,040,000 $334,902 $94,229 $240,673 I/"Io ,,-,,~~u.~uu ITracking System "",-uuu,u 1~~l~PI1UI1~ ~], ... ~ $750,000 $100,000 $0 $100,000 II 'w.o" ,'''''wu", I~;:e!:one IMulti-Year $180,000 $174,745 $0 $174,745 ..... ,''''-u_ .. , IDesktop ,NiUln· I ear $105,000 $104,317 $0 $104,317 t% 'np.sigD "",-u .. u,.) ,1VIWU-l~W $1,000,000 $959,050 $15,614 $943,436 ". I~U~UU'UUU INetwork (I-Net) 'I"'-U .... I'I leGov . Web I"'U'U-.~~ $700,000 $300,000 $0 $300,000 57% and -", ,,;, ,''''-u_,,, ~~%~ideGIS INiUlU-I ear $1,285,794 $825,881 $87,197 $738,684 43% and ,,,,.-u .. u.u IMulti-Year $5,018,476 $315,707 $354,250 ($38,543) iVi' Resource Planning IE-"IHII Ne~ lof MUID-I ear , $264,000 $146,687 $75,411 $71,276 Radio lVlU1U-1 ~ar $385,000 $385,000 $0 $385,000 Oil!, np, ~ '''''-u"''uuu "0' ASD-2 I .,,"'"""' Compo Date Conmlcllts IJUII 06 IDec 06 I reauested for 1$650,000 pending approval by ICouncil. Dec 06 JUII 04 JUII 07 The City continues to connect remote via fiber optic . cable, will ultimately provide completion of the City's I-Net connectivity. JUII 06 , rennestp.d for $354, pending approval by Council. JUII 05 IMar05 IThere were erroneous cbarges I for that will be • _w",u out of this CIP into -r Maintenance cost I center. This will rectify the loverage situation. IJUII 05 IJUII 05 FY 04·05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT 1 Tot.~1 1 1 <0_ I I 1 Budg~t Available FiscalYcar Project Project 1,,-1 From Budget Expenditures I Remaining I Percent Nwuber Title Categor} Inception FY 200~·OS & Commit1U~nt~ BaloDce Complete MINOR:PR()JE()TS;:j;;t";;i!ji?';';i~,'! PG-OI013 EI Camino Median Minor $1,877,000 $655,173 $39,772 $615,401 67% . Landscape AC·02024 Children's Theatre Minor . $210,000 $8,088 $8,088 . $0 100% Light & Sound Systems Upgrade AC·0300S Lucie Stem Minor $45,000 $2,832 $843 $1,989 96% Community Theatre Stage Floor Replacement AC·04010 Cubberley & Minor $108,705 $10,341 $5,225 $5,116 95% Children's Theatre Stage Floor Replacement PG·04010 Athletic Field Minor $155,000 $1 $0 $1 100% Artificial Turf & Lighting Projects MUL 11· YEAR PROJECTS PG·94014 Park Irrigation and Multi-Year $1,708,000 $4,767 $582 $4,185 100% Backflow Improvements PG-98001 School Site Multi-Year $816,000 $169,282 $156,809 $12,473 98% Irrigation PG·98003 Mitchell Park Multi-Year $3,253,442 $1,239,249 $1,309,173 ($69,924) 102% Facilities AC-99010 Community Multi-Year $891,000 $2.708 $2.240 $468 100% Theater Renovation CSD-1 Pl'Oject 1 Em~'" 1 Status Comp, Date Comments Ongoing Next phase will commence in Spring I 05. Construction Feb 05 Complete Construction Mar 05 Design Jun06 Construction Mar 05 Design Sep05 Construction May 05 PF-93OO9 (Americans with Disabilities Act Compliance) is contributing $75,000 for ADA work and will eliminate the overage. This CIP was inherited by PWD and renumbered to PE-98oo3. Complete FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT I ToM I I c~_ I I I Budget Available FisralYcar Project Project I P~I'" I Frollt Budget Expenditures I Remaining I Percent NllInbcl' Title Category In<<plion FY 200~-O5 & Commitment~ Balance Complete ~'fI:,YEAA'I'RQ,rn¢l'S0~1:J2;~:;'; OS-OOOOI Park Trails Multi-Year $1,009,000 $237,424 $214,533 $22,891 98% OS-00002 , Open Space Lakes Multi-Year $153,257 $23,682 $14,750 $8,932 94% & Ponds Maintenance OS-00003 Bayland Parking Multi-Year $1,089,163 $70,020 $70,020 $0 100% and Site Improvements PG-00009 Medians, Islands Multi-Year $651,689 $27,689 $27,689 $0 100% and Planters Renovation Projects PG-000I0 Park Facilities Multi-Year $3,159,059 $330,609 $269,609 $61,000 98% Improvements CA-OI014 Community Multi-Year $424,000 $154,949 $23,920 $131,029 69% Services Facilities Lighting Enhancements PG-02018 Heritage Park (palo Multi-Year $257,257 $257,257 $200,470 $56,787 78% Alto SOFA Park) CSD-2 Project I &M···I Stal\ls Comp.Dale Comments Ongoing Jun05 Bay Trail is currently under construction and will be completed Feb 05. Foothills Park Vista Hill is in design phase which will be completed Apr 05. Ongoing Nov 05 Ongoing Jun05 Phase 2 -Evans Parking Lot to be rebuilt May 05. Ong?ing Embarcadero Road median is under construction and will be completed Jan 05. San Antonio median is in design phase which will be completed Jun 05. Ongoing Eleanor and Hoover Parks are in construction and will be completed Jan 05. Briones Park is in design phase which will be completed Jan 05. College Terrace Parks are in design phase and will be completed Jun05. Construction Jun05 Construction Feb 05 FY 04·05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND L.ffiRARY DEPARTMENT Funding i\.\·ailable Fiscal Yeal' I I I Total I I Current I I I I I Pl'Oject Pl'Oject Project From Budget Expenditul'cS' Remaining Percent Pl'~iect EstiJll.1ted Numbel' Title Category Inception FY 2004.051 & Conmlitments 1 Balance !comPlete Status Compo Date Comments ~ LB·94018 Library Multi·Year $1,286,751 $668,278 Automation Service $476,397 $191,881 Ubrary ·1 85% Ongoing Aug 05 $140,000 will be moved to a new CIP under PWD to reconfigure space at Main Library, FY 04·05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT I I T •• , I I ~,,=, I I I Funding Available Fiscal Year Proj~' I Project Project From Budget Expenditures 1 Remaining Percent Number Title Categol)' Inception FY 200 ... 051 & Conunitments 1 Balmlce I Complete ~~'F~~ ~~~ 1'1.-95024 Bikeway System Minor $51,200 $39,497 $0 $39,497 23% Impro~ement (SIF) PL·02005 El Camino ReaV Minor $61,000 $1 $0 $1 100% Ventura Avenue Traffic Signal PL·02006 Traffic Signal San Minor $280,800 $46,800 $46,800 $0 100% AntoniolHwy 101 PL-02023 Master Schematic Minor $288,000 $10,360 $0 $10,360 96% Design PL·04003 Middlefield Rd. Minor $SS,ooo $SS,OOO $0 $SS,OOO 0% Circle Improvement (SIF) PL·04010 Bicycle Minor $100,000 $100,000 $0 $100,000 0% Boulevards Implementation Project PL-05003 College Terrace Minor $IS0,000 $150,000 $0 $IS0,000 0% Traffic Calming Planning -1 Project I ~';m",OO I Status Compo Date Comments -Design Oct 05 LouiS/Charleston median island was modified to provide improved bike access across intersection. Additional projects will be implemented including improvements along Park Blvd. Delayed Dec OS The project balance of $61,000 was returned to reserves as of Jun 04. Staff will reactivate this project with Just·in· Time budgeting when Caltrans is ready to proceed with the project. Caltrans is the lead agency for the project. City is awaiting receipt of a cooperative agreement from Caltrans. Construction JunOS Construction complete. Staff awaiting final accounting from Caltrans, the lead agency for the project before closing project out. Pre-Design JunOS Draft Plan was completed and endorsed by Planning and Transportation Conunission in Mar 03. Caltrans District 4 has applied for grant funds to install improvements at Stanford Avenue and El Camino Real consistent with the 6·lane option in the Draft Plan. Pre-Design GctOS Evaluation of potential restriping of Middlefield in Midtown underway. Ontcome will detennine if changes will be recommended. Pre-Design GctOS Conceptual design of MaybelllDonald bike boulevard will be presented to Planning and Transportation Conunission in early 2OOS. Implementation in Spring/Summer. Pre-Design Dec OS City Council approved traffic calming plan in Nov 04. Installation to be completed by end of 200S. FY 04-05 MID.YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT I I To" I I C,=", I I I Funding A \'llilable l'iscal Y car ProJ~' I PI'ojee! Project From Budget Expenditures 1 Remaining Percent Number Title Category Inception FY 2004.051 & Commitments 1 Bal'lnee I Complete ~~~-] 0l-;t , ; ,1 '"" ",~-,..1 """... r.:, ."." "" PL·98013 School Conunute Multi·Year $300,000 $116,870 $7 $116,863 61% Safety Improvements (SIF) PL·OO026 Local and Multi-Year $470,000 $231,555 $180,400 $51,155 89% Neighborhood Collector Street Traffic Calming Program (SIF) PL-OI017 E1Camino Multi-Year $100,000 $100,000 $0 $100,000 0% Real/Churchill Avenue Intersection PL-04002 South of Forest Multi-Year $25,000 $25,000 $0 $25,000 0% Avenue Street Improvements Planning -2 Project I F,"m"oo I Status Comp, Date Comments Design Dec 05 Staff is currently working with Caltrans to develop optimal plan for improvenients at Stanford Avenue and El Camino Real. Ongoing Jun05 During the past year, traffic calming projects have been implemented on Louis, Channing and Waverley. Project on Pepper Avenue is in final design and will be implemented Spring 05. Delayed TBD Project has been delayed indefinitely. il're-Design Dec 05 Funds were budgeted for implementation of bike improvements on Homer Avenue between Alma and lligh Street, but bike circulation was routed along Alma Street instead with the opening of the Homer Avenue Undercrossing. FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND . GENERAL FUND PUBLIC WORKS DEPARTMENT I I 1','" I I Cum" I I j Funding Available Fiscal Year Pwj,ct I Project Project From Budget Expenditures I Hcmaining Percent Project I FsI;m~d I Number Title Category Inception FY 2004-05 I & Commitments I Balance IcomPlct Status Comp.Date Comments ~~~tr~~~l-l~Jll IVK·\Il1UtH IMSC Fuel Storage Minor $225,000 $100,000 $0 $100,000 jDec05 I Re-rleoign work necessary t~ ITank Replacement Icomplete pennitting process. VR-OlOO2 IMSC .Minor $300,000 $241,394 $30,620 $210,774 IJun06 Project bas been delayed IWashing Facility ..... pending completion of new IUpgrade fueling station (VR·OoooI). VR-OlOOO IMSC ,Minor $85,000 $48,105 $45,095 $3,010 IJun05 Design of mezzanine is rnmnlph. Currently IFacility Mezzanine to plan check IStorage Area VK-U.IIU. IMSC Fuel Storage IMinor $775,000 $665,536 $4,843 $660,693 -.,-IDec05 I Tank ISvc Island .VR·03001 New Vehicles IMinor $108,000 $108,000 $107,077 $923 IMarOS ~e~~::.g delivery of IVK-U:lIlU. Field Service Truck IMinor $125,000 $125,000 $1~875 $123,125 :1.'10 lueslgn Jun05 IProject specifications are . lbeing prepared . ,"'..,,>uv .. ioht_nntv Pickup IMinor $25,000 $25,000 $15,585 $9,415 (;2% Jun05 i~ck IVK-U;l\IU:l Fuel Tank Vapor IMinor $50,000 $50,000 $32,875 $17,125 ~,;ot, p,.p-.<ion Apr 05 -.,- Recovery System ~. VR-9200o !Fuel' Multi-Year $341,000. $0 $0 $0 Jun05 requested -". , ... Ifor : pending approval by Council. VR-9S00S IWireless Vehicle NlUlU-lear $245,000 $3,327 $0 $3,327 I System VK·U.UU'I INew Vehicles I'VIU'U-1 ~ar $208,000 $45,809 $26,343 $19,466 91% jDesign IJun05 All vehicles have been delivered, however, one did not. the application and will need to be re·ordered. IVR.04010 CNGVehicle $210,000 $166,773 $40,415 $126,358 ion IJun05 I,nwu'lvw -.,- Facility Upgrades IVR-04011 N1WU'Iear $250,000 $250,000 $5,099 $244,901 '''-Jun06 iNatural Gas jRefueling Station PWD·ISF·1 FY 04·05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT I I I Toml I I C"'~"t I I j Funding Available Fiscal Year Project Project Project Fmm Budget Expenditures I Remaining Percent Number Title Category Inception FY 200-t.051& Commitment~ Balance IcomPlet 1&~![iil~""''''':'''"'''~1 ~~~~~.:~ PF·OO006 Roofing Replacement Multi·Year $314,640 $54,821 $26,341 $28,480 91% PO·OOOlS Fire Station Driveway Multi·Year $235,000 $23,032 $11,336 $11,696 95% Modification and Installation of OillW ater Separator System PF·OOO20 Office Space Renovation Multi·Year $882,934 $30,567 $10,089 $20,478 98% and Reallocation PF·Ol002 CCOB Infrastructure Multi·Year $2,536,096 $2,064,560 $1,685,816 $378,744 85% Construction PF·OlOO3 Building Systems Multi·Year $117,000 $45,671 $40,503 $5,168 96% Improvement Construction PF·Ol004 Fire Station Multi·Year $1,871,070 $1,775,518 $1,091,177 $684,341 63% Improvements PF·OlOOS Lucie Stem Community Multi-Year $379,000 $101,584 $373,307 ($271,723) 172% Center Improvements PE-OlO2l Homer Avenue Multi-Year $5,232,760 $2,357,592 $2,339,219 $18,373 100% Undercrossing PF·02022 Facility Interior Finishes Multi-Year $152,400 $38,278 $41,477 ($3,199) 102% PF·03000 Foothills Park Multi-Year $92,000 $15,783 $700 $15,083 84% Interpretive Center Mechanical Upgrades PE-04Ol0 Children's Library Multi-Year $2,472,540 $2,472,540 $468,1;;8 $2,004,382 19% Improvements & Expansion PE-04Ol2 Mitchell Park Library & Multi-Year $397,280 $397,280 $270,618 $126,662 68% Community Center Improvements PE·04Ol4 Animal Shelter Multi-Year $2,318,050 $2,293,024 $366,831 $1,926,193 17% Expansion & Renovation PF·04Ol0 Cubberley Mechanical & Multi-Year $454,120 $442,559 $290,499 $152,060 67% Electrical Upgrades PF·OS002 Municipal Service Center Multi-Year $120,800 $120,800 $0 $120,800 0% Renovation PE·OS300 Arastradero Preserve Multi-Year $625,311 $49P45 $429,304 $69,041 89% Gateway PWO-2 Pmject I ~lim"oo I Status Comp, Date Conunents Ongoing Greer Park restroom to be- completed by Jun 05, Complete Complete Construction Aug 05 Construction phase for elevator upgrade. This project wiu be phased over multiple years. Complete Construction Sep05 Station 1 and 2. Construction Jun05 Mid-year budget adjust- ment requested for $335,000. Construction Mar 05 Ongoing Complete Project to be closed out. Design May 05 Pre-Design Mar 05 Design Apr 06 Design Feb 05 Gym A & B Boiler replacement complete. Pavilion, Multi-Purpose Building and Theatre design to be completed Feb 05. Design Jun05 Construction Apr 05 . , • • FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: MULTI FUNDS DEPARTMENT NAME: UTILITmSIPUBLIC WORKS Budget A~uilable Fiscal Year Project Project Project From Budget Expenditures Remaining Percent Project Estimated I I I Total I I Current I I I I I Number Title Oltegory Inception FY 200+05 & Connnitments Balance Complete Status Comll. Date Comments ~~~ EL-99005 Utilities Bill Print Design Multi-Year $895,539 $485,508 EL-930S7 Utilities Customer Info. Multi-Year $5,596,553 $1,443,531 System $0 $485,508 $388,024 $1,055,507 Enterprise Multi-Funds -1 46% Construction Jun 06 81 % Construction Jun 07 eBPP enhancements are being pursued. Bill fonilat is being reviewed and revamped. Streamlining initiatives are being pursued. This could entail tool purchases and training for those tools. Server upgrades and CIS upgrades are on-hold due to the pursuit of SAP's Utility module. We will be researching and positioning for the possible move to SAP. Archiving and purge software tools are being researched and an RFP is being developed. The timing of the SAP Utilities study will determine the need for the actual implementation of an archive and purge function for our current CIS. J ' , 1 ,,,