HomeMy WebLinkAboutStaff Report 151-05Summary of Bid Process
Bid NamelNumber . 2004-05 Sidewalk Replacement Phase 2/ IFB
#110004
Proposed Length of Project 210 calendar days
Number of Bids Mailed to Contractors 5
Number of Bids Mailed to Builder's 7
Exchanges
Total Days to Respond to Bid 22
Pre-Bid Meeting? No
Number of Company Attendees at Pre-Bid NA
Meeting
Number of Bids Received 5*
Bid Price Range From a low of$614,612 to a high of$781,992
*BId summary provIded In Attachment C.
Staff has reviewed all bids submitted and recommends that the bid of $ 614,612 submitted by
Spencon Construction, Inc. be accepted and that Spencon Construction, Inc. be declared the
lowest responsible bidder. The bid is eight percent below the staff/engineer's estimate of
$669,290. The change order amount of$61,500, which equals ten percent of the total contract, is
requested because· of additional, related but unforeseen work which may develop during the
construction.
Staff checked references supplied by the contractor for previous work performed and found no
significant complaints. Staff also checked with the Contractor's State License Board and found
that the contractor has an active license On file.
RESOURCE IMPACT
Funds for this project are included in the FY 2004-2005 Capital Improvement Program Sidewalk
Replacement Project, CIP #PO-89003.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act (CEQA) as
repair, maintenance or minor alteration of the existing facilities and replacement or
reconstruction of existing facilities under Sections 15301 (C) and 15302 CEQA Guidelines and
no further environmental review is necessary.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
Attachment D:
PREPARED BY:
CMR:151:05
Contract
Location Maps 1 & 2
Bid Summary
Certification of Nondiscrimination
~/hO~~
MICHAEL JACKSON
Deputy Director, Public Works/Operations
Page 2 of3
FORMAL CONTRACT
expiration or earlier termination of this Contract, City shall have the right to audit Contractor's Project-related
and Work-related writings. and business records, as such terms are defined in California Evidence Code
Sections 250 and 1271, as amended, during the regular business hours of Contractor, or, if Contractor has no
such hours, during the regular business hours of City.
16. Notices. All agreements, appointments, approvals, authorizations, claims, demands, Change Orders, consents,
designations, notices, offers, requests and statements given by either party to the other shall be in writing and
shall be sufficiently given and served upon the other party if (1) personally served, (2) sent by the United States
mail, postage prepaid, (3) sent by private express delivery service, or (4) in the case of a facsimile transmission,
if sent to the telephone FAX number set forth below during regular business hours of the receiving party and
followed within two (2) Days by delivery of a hard copy of the material sent by facsimile transmission, in
accordance with (1), (2) or (3) above. Personal service shall include, without limitation, service by delivery and
service by facsimile transmission. .
To City:
Copy t6:
To Contractor:
City of Palo Alto
City Clerk
250 Hamilton Avenue
P.O. Box 10250
Palo Alto, CA 94303
City of Palo Alto
Public Works Department
Operations Division
250 Hamilton Avenue
Palo Alto, CA 94303
Attn: Phung Hoang, Project Mariager
Spencon Construction, Inc.
350 Staysail Court
Foster City, CA 94404
Attn: Steve Stahl
17. Appropriation of City Funds. This Contract is subject to the fiscal provisions of Article III, Section 12 of the
Charter of the City of Palo Alto. Any charges hereunder for labor, services, materials and equipment may
accrue only after such expenditures have been approved in advance in writing in accordance with applicable
Laws. This Contract shall terminate without penalty (I) at the end of any fiscal year in the event that funds are
not appropriated for the following fiscal year, or (ii) at any time within a fiscal year in the event that funds are
only appropriated for a portion of the fiscal year and funds for this Contract are no longer available. This
Section 16 shall control in the event of a conflict with any other provision of this Contract.
18. Miscellaneous.
a. Bailee Disclaimer. The parties understand and agree that City does not purport to be Contractor's
bailee, and City is, therefore, not responsible for any damage to the personal property of Contractor.
b. Consent. Whenever in this Contract the approval or consent of a party is required, such approval or
consent shall be in writing and shall be executed by a person having the express authority to grant
such approval or consent.
c. Controlling Law. The parties agree thatthis Contract shall be governed and construed by and in
accordance with the Laws of the State of California.
d. Definitions. The definitions and terms set forth in Section 1 of the Standard Drawings and
Specifications (1992) of this Contract are incorporated herein by reference.
e. Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to
perform its obligations under this Contract which directly results from an Act of God or an act of a
CITY OF PALO ALTO
rev. 12100
CONTRACT C0511 0004 PAGE40F7
· ,
FORMAL CONTRACT
r. Recovery of Costs. Each Party shall bear its own costs, including attorney's fees, through the
completion of mediation. If the claim or dispute is not resolved through mediation, or if litigation is
necessary to enforce a settlement reached at mediation pursuant to California Code of Civil Procedure
§ 664.6, as amended, then the prevailing party in any subsequent litigation may recover its reasonable
costs, including attorney's fees, incurred subsequent to conclusion of the mediation.
s. Flow-down. Contractor agrees to include provisions of this Contract relating to Alternative Dispute
Resolution, Venue. and Recovery of Costs in any subcontracts or major material purchase
agreements which it enters into in connection with this Contract, and to require its subcontractors to
include those provisions in any sub-contracts or major material purchase agreements, such that any
mediation or litigation of any claim or dispute asserted by a subcontractor or major material supplier
will be consolidated with any related claim or dispute between the Contractor and the City. Should the
Contractor fail to do so, such that the City is required to defend an action brought by a subcontractor
or material supplier inconsistent with the Alternative Dispute and Venue provisions of this Contract,
Contractor shall indemnify City for City's costs of defense, including reasonable attorney's fees.
IN WITNESS WHEREOF, the parties have by their duly appointed representatives executed this Contract in the city of
Palo Alto, County of Santa Clara, State of California on the date first stated above.
APPROVED AS TO FORM:
Senior Assistant City Attorney
APPROVED:
Director of Administrative Services
Director of Public Works
CITY OF PALO ALTO
rev. 12100
CITY OF PALO ALTO
Assistant City Manager
CONTRACTOR:
8y: _________________ _
Name: __________________ _
Title: __________________ _
8y: _________________ _
Name:, __________________ _
Title: __________________ _
(Compliance with California Corporations Code" 313 is required
if the entity on whose behalf this contract is signed is a
corporation. In the alternative, a certified corporate resolution
attesting to the signatory authority of the individuals signing in
their respective capacities is acceptable)
CONTRACT C0511 0004 PAGE 6 OF7
BASE BID 1 -SIDEWALK:
BID DESCRIPTION
ITEM
1A Sidewalk, 4' thick
2A Driveway, 6' thick
3A Integral sidewalk & curb and gutter
4A Integral driveway & curb and gutter
5A Curb ramp
6A Curb
7A Gutter
8A AC pavement
9A Special saw cutting
10A Brick/paver/exposed aggreagte
11A Remove & reconst catch basin top walls
12A Install tree well frame & grate
13A Recycle asphalt and concrete
14A I raTTlc control
ADD ALTERNATE NO.1:
18 Sidewalk, 4' thick
28 Driveway, 6' thick
38 Curb ramp
48 Curb
58 Gutter
68 AC pavement
78 Remove & reconst catch basin top walls
88 1 ReCYCle asphalt and concrete
ADD ALTERNATE NO.2:
1C Sidewalk, 4" thick
2C Driveway, 6" thick
3C Integral sidewalk & curb and gutter
4C Integral driveway & curb and gutter
5C Curb
6C Gutter
7C AC pavement
8C 1 Kecycle aspnalt ana concrete
ADD ALTERNATE NO.3:
10 Sidewalk, 4" thick
20 Driveway, 6" thick
30 Curb
40 Gutter
50 AC pavement
60 I ReCYCle asphalt ana concrete
2004·2005 SIDEWALK REPLACEMENT PHASE 2 PROJECT
IFB NO. 110004
BID SUMMARY
Engineer's Estimate SPENCON CON ST., INC. J.J.R. CONSTRUCTION
BID UNIT BID UNIT BID UNIT BID
QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
33,500 SF $7.50 $251,250.00 _$7.60 $254,600.00 $7.90 $264,650.00
14,690 SF $8.50 $124,865.00 $8.25 $121,192.50 $8.90 $130,741.00
495 LF $64.00 $31,680.00 $59.50 $29,452.50 $70.00 $34,650.00
855 LF $70.00 $59,850.00 $60.00 $51,300.00 $75.00 $64,125.00
19 EA $1,300.00 $24,700.00 $1,200.00 $22,800.00 $1,200.00 $22,800.00
525 LF $24.00 $12,600.00 $21.00 $11,025.00 $22.00 $11,550.00
2,105 SF $9.00 $18,945.00 $8.00 $16,840.00 $9.45 $19,892.25
4,925 SF $8.00 $39,400.00 $6.75 $33,243.75 $7.90 $38,907.50
660 LF $4.00 $2,640.00 $4.00 $2,640.00 $3.15 $2,079.00
185 SF $15.00 $2,775.00 $16.00 $2,960.00 $15.00 $2,775.00
3 EA $1,500.00 $4,500.00 $1,200.00 $3,600.00 $1,800.00 $5,400.00
10 EA $700.00 $7,000.00 $500.00 $5,000.00 $600.00 $6,000.00
2,275 TON $10.00 $22,750.00 $0.25 $568.75 $0.01 $22.75
1 LS :jilU,UUU.UU :jilU,UUU.UU .~:JOO.OO :jiB,500.00 :jilU,UUU.UO ~10,U~()~
BASE BID 1 TOTAL. $612,955.00 $563,722.50 $613,592.50
1,050 SF $7.50 $7,875.00 $7.60 $7,980.00 $7.90 $8,295.00
135 SF $8.50 $1,147.50 $8.25 $1,113.75 $8.90 $1,201.50
4 EA $1,300.00 $5,200.00 $1,200.00 $4,800.00 $1,200.00 $4,800.00
155 LF $24.00 $3,720.00 $21.00 $3,255.00 $22.00 $3,410.00
680 SF $9.00 $6,120.00 $8.00 $5,440.00 $9.45 $6,426.00
270 SF $8.00 $2,160.00 $6.75 $1,822.50 $7.90 $2,133.00
1 EA $1,500.00 $1,500.00 $1,200.00 $1,200.00 $1,800.00 $1,800.00
90 SF 'IolU.UU . $900.00 _'IoU.;lO 'IoU.OU 'IoU.Ul :1)U.'='U ........... -_ ........... -.. -..... _ ..... -... ,.. ............. ~" ................. _ ... ... .................. ~,..
195 SF $7.50 $1,462.50 $7.60 $1,482.00 $7.90 $1,540.50
235 SF $8.50 $1,997.50 $8.25 $1;938.75 $8.90 $2,091.50
45 LF $64.00 $2,880.00 $59.50 $2,677.50 $70.00 $3,150.00
45 LF $70.00 $3,150.00 $60.00 $2,700.00 $75.00 $3,375.00
20 LF $24.00 $480.00 $21.00 $420.00 $22.00 $440.00
65 SF $9.00 $585.00 $8.00 $520.00 $9.45 $614.25
80 SF $8.00 $640.00 $6.75 $540.00 $7.90 $632.00
50 TON $10.uu $500.00 . $0.25 $12.50 $0.01 :1)U."U
ADD ALTERNATcNO-:-2 TOTAL. $11,695.00 $fO,290.75 $11,M3.75
1,075 SF $7.50 $8,062.50 7.60 :jiB,170.00 $7.90 $8,492.50
410 SF $8.50 $3,485.00 8.25 $3,382.50 $8.90 $3,649.00
30 LF $24.00 $720.00 21.00 $630.00 $22.00 $660.00
270 SF $9.00 $2,430.00 8.00 $2,160.00 $9.45 $2,551.50
90 SF $8.00 $720.00 6.75 $607.50 $7.90 $711.00
50 TON :jilU.UO :ji5UU.UU 0.25 :ji15.00 :jiU.Ul :jiU.ou
ADD ALTERNATE NO.3 TOTAL: :ji16.01f.:JU :ji14.965.00 :ji16.064.60.
GRAND TOTAL: $669,290.00 $614.612.00 $669,567.25
ATTACHMENT C
SPOSETO ENGINEERING
UNIT BID
PRICE AMOUNT I
$7.90 Ji264,650.00:
$8.90 $130,741.00
$73.00 $36,135.001
$73.00 $62,415.00
$1,200.00 $22,800.00
$30.00 $15,750.00,
$9.00 $18,945.00:
$6.00 $29,550.00
$3.00 $1,980.00
$14.00 $2,590.00!
$1,200.00 $3,600.00:
$280.00 $2,800.00
$7.00 $15,925.00i
:ji~.U(JU.OO _ :ji9,OUU.OOI
$616,881.00
$7.90 $8,295.00
$8.90 $1,201.50
$1,200.00 $4,800.00
$30.00 $4,650.00
$9.00 $6,120.00
$6.00 $1,620.00
$1,200.00 $1,200.00
:1)f.UU :1)b;;U.UU .......... ,.... ..........
$7.90 $1,540.50
$8.90 $2,091.50
$73.00 $3,285.00
$73.00 $3,285.00
$30.00 . $600.00
$9.00 $585.00
$6.00 $480.00
$7.00 $350.00
$12,217.00
$7.90 $8,492.501
$8.90 $3,649.00i
$30.00 $900.00
$9.00 $2,430.00
$6.00 $540.001
'10, .UU _~='J:uul
$16.431.50
$674,046.00
~ ~ ::= ~ ~ Z 1-3
(")
BASE BID 1 -SIDEWALK:
BID DESCRIPTION
ITEM
1A Sidewalk, 4' thick
2A Driveway, 6' thick
3A Integral sidewalk & curb and gutter
4A Integral driveway & curb and gutter
5A Curb ramp
6A Curb
7A Gutter
8A AC pavement
9A Special saw cutting
10A Brick/paver/exposed aggreagte
11A Remove & reconst catch basin top walls
12A Install tree well frame & grate
13A Recycle asphalt and concrete
14A Traffic control
ADD ALTERNATE NO.1:
1B, Sidewalk, 4' thick
2B Driveway, 6' thick
3B Curb ramp
4B Curb
5B Gutter
6B AC pavement
7B Remove & reconst catch basin top walls
8B I Kecycle aspnalt ana concrete
ADD ALTERNATE NO.2:
1C Sidewalk, 4" thick
2C Driveway, 6" thick
3C Integral sidewalk & curb and gutter
4C Integral driveway & curb and gutter
5C Curb
6C Gutter
7C AC pavement
8C ReCYCle aspnalt ana concrete
ADD ALTERNATE NO.3:
10 Sidewalk, 4" thick
20 Driveway, 6" thick
3D Curb
40 Gutter
50 AC pavement
60 I Kecycle aspnalt ana concrete
2004-2005 SIDEWALK REPLACEMENT PHASE 2 PROJECT
, IFB NO. 110004
BID SUMMARY
Engineer's Estimate VANGUARD CON ST. GOLDEN SAY CONST.
BID UNIT BID UNIT BID UNIT BID
QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
33,500 SF $7.50 $251,250.00 $8.00 $268,000.00 $9.05 $303,175.00
14,690 SF $8.50 $124,865.00 $9.00 $132,210.00 $10.16 $149,250.40
495 LF $64.00 $31,680.00 $62.00 $30,690.00 $79.15 $39,179.25
855 LF $70.00 $59,850.00 $66.00 $56,430.00 $85.77 $73,333.35
19 EA $1,300.00 $24,700.00 $1,500.00 $28,500.00 $1,100.00 $20,900.00
525 LF $24.00 $12,600.00 $20.00 $10,500.00 $21.00 $11,025.00
2,105 SF $9.00 $18,945.00 $10.00 $21,050.00 $10.00 $21,050.00
4,925 SF $8.00 $39,400.00 $7.00 $34,475.00 $10.22 $50,333.50
660 LF $4.00 $2,640.00 $3.00 $1,980.00 '$5.00 $3,300.00
185 SF $15.00 $2,775.00 $15.00 $2,775.00 $35.00 $6,475.00
3 EA $1,500.00 $4,500.00 $900.00 $2,700.00 $1,174.00 $3,522.00
10 EA $700.00 $7,OOQ.00 $1,500.00 $15,000.00 $875.60 $8,756.00
2,275 TON $10.00 $22,750.00 $10.00 $22,750.00 $0.01 $22.75
1 LS $10,000.00 ~oo-:-O-O-~on $0,000.00 $30,800.00 $30,800.00 .......... -.............. _ ...... -... ,.. ... "" ................. ... ................... ,.. ... .......................
1,050 SF $7.50 $7,875.00 $9.00 $9,450.00 $9.05 $9,502.50:
135 SF $8.50 $1,147.50 $9.00 $1,215.00 $10.16 $1,371.60:
4 EA $1,300.00 $5,200.00 $1,700.00 $6,800.00 $1,100.00 $4,400.00
155 LF $24.00 $3,720.00 $20.00 $3,100.00 $21.00 $3,255.00
680 SF $9.00 . $6,120.00 $10.00 $6,800.00 $10.00 $6,800.00
270 SF $8.00 $2,160.00 $7.00 $1,890.00 $10.22 $2,759.40
1 EA $1,500.00 $1,500.00 $1,000.00 $1,000.00 $1,174.00 $1,174.00
lIU SF :!)lU.OU :!)900.00 :!)1u.uO :!)9uu.00 :!)0.01 :!)0.90
ADD AL TERNATENO. 1TOTAL. $28,622.50 $31,155.0'0 $29,263.40
195 SF $7.50 $1,462.50 $9.00 $1,755.00 $9.05 $1,764.75
235 SF $8.50 $1,997.50 $9.00 $2,115.00 $10.16 $2,387.60
45 LF $64.00 $2,880.00 $64.00 $2,880.00 $79.15 $3,561.75
45 LF $70.00 $3,150.00 $68.00 $3,060.00 $85.77 $3,859,65
20 LF $24.00 $480.00 $20.00 $400.00 $21.00 $420.00
65 SF $9.00 $585.00 $10.00 $650.00 $10.00 $650.00
80 SF $8.00 $640.00 $7.00 $560.00 $10.22 $817.60
00 TON $1u.uu :!)oOO.UU $1u.uu ' :!)oOO.UU ~U.01 :!)U.oO
ADDAL TERNATE NO.2TOTAL. $11,695.00 $11,920.00 $13,461.85
1,075 SF $7.50 $8,062.50 9.00 $9,675.00 $9.05 $9,728.75
410 SF $8.50 $3,485.00 9.00 $3,690.00 $10.16 $4,165.60
30 LF $24.00 $720.00 20.00 $600.00 $21.00 $630.00
270 SF $9.00 $2,430.00 10.00 '$2,700.00 $10.00 $2,700.00
90 SF $8.00 $720.00 7.00 $630.00 $10.22 $919.80
60 TON $10.00 $600.00 10:00 ;JItluu.uul ;JIU.Ul $0.601
Ann AI ..... ~~ .. IATe .. ,n ~ ""'''''''I'''AI • "an .. 7.c:n 47 one: nn 40 ... AA 7t::.
GRAND TOTAL: $669.290.00 $693,030.00 $781,992.25
ATTACHMENT C