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HomeMy WebLinkAboutStaff Report 150-05CIP projects as of December 31,2004. As recommended by the City Auditor, this report also provides the Finance Committee and City Council with preliminary insight into the financial condition ofthe City as of December 31, 2004. It is worth noting the second quarter totals are unaudited and are subject to change. DISCUSSION The following is a summary of major revenue and expenditure adjustments as detailed in Exhibit A. General Fund At midyear, General Fund operating revenues and expenditures are at 41 and 54 percent of budget respectively. The difference between these numbers reflects typical timing issues with the collection of tax revenues and contract encumbrances. As noted below, the State of California's "triple flip" agreement with cities in fiscal 2004-05 and 2005-06 is resulting in later-than-normal payments as a significant portion of sales tax revenue is being paid as property tax. By year-end, total General Fund expense will be less than total revenues. In the first half of 2004-05, the City witnessed stabilization in the local economy and a lessening in the rate of decline in its economically sensitive revenue sources. While this represents a positive tum for the City, the local job picture has not improved significantly. Consequently, staff does not f.oresee a major rebound in key revenue sources such as sales and transient occupancy taxes. State actions to solve its budget problems, however, do require a considerable adjustment to Vehicle License Fee revenue. Sales tax revenues for 2004-05 are expected to roughly equal the $18.1 million realized in 2003-04. This requires a downward adjustment of $0.24 million at midyear. Sales taxes in the second and third calendar year 2004 quarters (which fall in fiscal year 2004-05) improved over prior year quarters by 3.0 percent and 4.3 percent, respectively. Due to several significant one-time receipts in the prior year, softness in automobile sales, and rising consumer debt, sales tax revenue is projected to remain flat in 2004-05 compared to the prior year. Property taxes are being adjusted upward at midyear by $2.49 million to $16.09 million. As mentioned above, the State is paying a large part of the VLF via property tax remittances. Of the $2.59 million increase, $1.71 million is due to this change. The remaining $0.88 million is due to the increase in the property tax roll for 2004-05. The long-term lease transaction for the Stanford Shopping Center results in additional annual property taxes for the City. Transient Occupancy Taxes (TOT) appear to be firming in 2004-05 with occupancy and room rates slowly rising. Although July through September results were flat, October and November 2004 occupancy and room rates were 4 percent higher than the prior year. Staff is cautiously optimistic that this trend will continue and has accordingly adjusted TOT revenue upward by $0.20 million. Other Taxes and Fines • Documentary transfer tax revenues are being raised by $0.28 million at midyear. Transfer taxes were exceptionally strong in 2003-04 as a result of the Stanford Shopping Center CMR:150:05 Page 2 of9 ,. " " .. \ transaction. With a steady residential market and a potentially improving commercial market, staff expects slightly higher 2004-05 revenues than originally budgeted. • Motor Vehicle License Fee (VLF) revenue is being reduced by $3.3 million as a consequence of State actions to solve its deficit. As described. in the Long Range Financial Plan (p. 10), the City is losing $1.5 million in annual VLF revenue in 2004-05 and in 2005- 06; full payment will resume in fiscal 2006-07. Starting in 2004-05, most of the remaining VLF revenue will be paid via property tax remittances. A small part ofthe VLF will continue to be paid directly by the State, estimated at $0.3 million for 2004-05. • Parking citation revenues are bring reduced by $0.1 million (6 percent) due to the opening of the new publiC garages and the extension of free parking time limits from 2 to 3 hours. Charges for services revenues are being reduced by $0.2 million (1 percent). Major components of this reduction include a $0.4 million (31 percent) reduction in Development Center plan check fees resulting from a dramatic slowdown in development-related activities; a $0.1 million (7 percent) reduction in paramedic revenues due to delayed implementation of the Basic Life Support (BLS) program and a revised Medicare reimbursement projection; offset by a $0.3 million increase in 2003- 04 yearend Stanford University billings for fire services. Permits and licenses revenues are being reduced by $0.3 million (11 percent) due to a reduction in . Planning and Community Environment's building permit fee revenue. There has been a marked reduction in Development Center activities, prompting a comprehensive cost recovery analysis as part of the 2005-06 budget process. Department expenditures are being reduced by a net $0.7 million (1 percent) as a means of balancing the midyear revenue reductions and $0.25 million in additional expenditure appropriations ~ mainly from grant-funded spending. Specifically, $1.0 million in salary and benefit savings is being removed from 8 department budgets related to 37 current vacant positions. Library Department grants include the State of California's Library Fund allocation ($23,929) and a California State Library grant purchase of Chinese language books ($10,000). Police Department grants include a COPS grant for a bar coding system, purchase and upgrade of various public safety equipment ($100,000); an Office of Traffic Sqfety (OTS) grant for a seatbelt compliance campaign ($25,000); an OTS grant for police sobriety checkpoints ($11,245); and a Department of Alcoholic Beverage Control (ABC) grant for decoy operations ($10,433). General Fund Overtime Analysis: Overtime expense reached 79 percent of budget as of December 31,2004. Specifically the Fire and Police Departments are exceeding anticipated spending levels in this area for the following reasons: • Fire Department (111 percent of budget): The two primary factors contributing to this situation are disability leave and vacancies. There are eight personnel on disability leave and the general length of time for disability has increased (four on long-term leave). There are 6 vacancies but the new recruits from the April academy will not be on active duty until next fiscal year. There will be offset savings in the regular salary budget to fund this additional expense. • Police Department (66 percent of budget): The main factors contributing to higher overtime spending include absences due to disability leave, staff vacancies, and newly hired officers CMR:150:05 Page 3 of9 contract services is required to assist in regulatory matters. The remaining expenditure increase includes $53,876 for contract services with PG&E for mandated training. Capital Improvement Program Adjustments to the City's 2004-05 Capital Plan are noted in Exhibit A, with specific project adjustments described in Exhibit B. All of the CIP changes fall into three basic categories: transfer of project management due to CIP streamlining process, projects requiring additional appropriations, and other adjustments such as reducing project appropriations. • Civic Center Infrastructure Project -CIP PF-Ol 002 -Additional funding needed for construction/design phase (Capital Fund, $630,000 Infrastructure Reserve funding). • Photovoltaic Design and Installation -CIP PE-OSOOJ-Increase funding by $406,600 and decrease funding by the same amount to Animal Shelter -CIP PE-04014; funding is transferred due to elimination of CIP PE-04014 Animal Shelter as a candidate project for grant funding (No additional funding required). • Main Library Space Reconfiguration -CIP PE-OS002 (New project) Funding for space reconfiguration to provide space for youth services collection and program area. (Reduce funding for Library Automation CIP LB-94018 $140,000; reduce Library Department operating budget $36,392; Capital Fund $176,000 Infrastructure Reserve funding.) See informational report in this packet for fuller description. • University Parking Structure -CIP PE-9S030 -Project already completed. $8,421,237 reduction in project appropriation, as well as a transfer of unused funding to Debt Service Fund ($3,434,695) and to University Avenue Parking Structure Fund ($425,000). • Downtown Urban Design Improvements -CIP PE-96008 -Relocation of one Decaux toilet from Lytton Plaza to the Caltrain Transit Center (Capital Project Fund: $40,000 Infrastructure Reserve FundIng). • Sidewalk Repairs -CIP PO-89003 -Reduce funding by $500,000 to align budget with project annual expense. No significant change in project scope (Reduce transfer from General Fund $500,000). • Utilities CIS Study -CIP EL-OS002 -(New Project) Study on CIS system integration with SAP (Electric Fund: $82,000; Transfer project funding from SAP Continuous Improvement Project CIP-TE-05001 in Technology Fund; no funding from stabilization reserve). • Wastewater Solids Disposal Project -CIP WQ-97070 -Additional funding needed to upgrade and rehabilitate two multiple hearth incinerators (Wastewater Treatment ~und: $72,000 reserve funding). • Mail Processing System -CIP AS-OSOOO -(New Proj ect) Funding for purchase of mailing machine in accordance with United States Postal Service standard (Printing and Mailing Fund: $33,000). CMR:150:05 Page 5 of9 • Children's Library Improvement -CIP PE-0401 0 -Change in project description. Addition of 610 square feet (south addition) is planned in partnership with the Palo Alto Library Foundation (PALF) and Friends of Palo Alto Library (FOPAL). The south wing will have office and storage space for Children's Library staff. Other Funds Special Revenue Funds: Two changes are proposed for the City's Special Revenue Funds: a transfer from the Parking District Funds to cover the cost of erecting signage for the new downtown parking garages ($13,000); a correcting entry reversing a transfer from the Community Development Block Grant (CDBG) Fund to the Capital Fund that is not needed ($628,440). Business Improvement District (BID): Appropriation offunds to allow the processing of authorized expenditures from collected fees on BID-related activities through June 30, 2005 (Business Improvement District Fund, $68,857). Amendments to the 2004-05 Adopted Municipal Fee Schedule Staff is proposing to amend the 2004-05 Municipal Fee Schedule (Exhibit C) to include four new fees and fourteen existing fee adjustments. Future year annual revenue increases are expected to be $189,500 due to these changes. The new fees are concentrated in the Fire Department's param.edic services and include: ALS II which is the highest level of paramedic service; BLS Transport -Single which is for inter-facility transport; BLS-1 for Special Event Stand By, and ECG 12 Lead which is a new, more advanced defibrillator. The fee adjustments are in the Administrative Services Department (adjust the Returned Check Fee), Community Services Department (Mitchell Park Community Center hourly room rentals: Teen Center, Main Hall, and Mitchell Park Community Center Patio), Fire Department (increasing the fees for ALS, BLS, BLS Scheduled Transport, 911 ALS Transport Mileage, Inter- facility BLS Transport Mileage, Night, Oxygen), and the Library Department (eliminating the Replace Lost Library Card fee, increasing the Test Monitoring Fee). Table of Organization Changes The proposed adjustments to the Table of Organization (Exhibit D) include three new items and one correction to a previously submitted item. • Administration Services Department: Reclassification of 1.0 Full Time Equivalent (FTE) Financial Analyst to Senior Financial Analyst in the Real Estate Division due to restructuring of duties related to the acquisition and disposition of property rights. The division eliminated a vacant Senior Financial Analyst position in fiscal 2003-04, and now must upgrade the Financial Analyst position to a Senior Analyst position to match job duties. The $9,430 in additional annual expense is funded with cost reductions elsewhere within the division. • Community Services Department: Correction of an error in the department restructuring presentation (CMR:427:04 of October 25,2004) requires the elimination of both a 0.5 FTE Facilities Assistant and 0.5 FTE Program Assistant to add 1.0 FTE Office Specialist as described in the staff report. Costs associated with this change have been included in Budget Amendment Ordinance No. 4850. CMR:150:05 Page 6 of9 In the attached matrix, projects are listed by department for the General Fund and by fund for the Enterprise and Internal Service Funds. The matrix also includes information on the total budget from inception for each project, the available budget as of the beginning of the fiscal year, the fiscal year expenditures through December 2004, including commitments (encumbrances), and the remaining balance in the project budget as of midyear. The matrix does not include" continuous" projects. These projects, such as water meter replacement, have no definitive beginning or end dates and receive ongoing funding to reflect the continuing . replacement cycles or commitments. During the first half of 2004-05, progress was made on all of the "continuous" projects (Attachment 3). RESOURCE IMPACT Adoption of the attached ordinance will allow for adjustments to the fiscal year 2004-05 budget, along with amendments to the Table of Organization, the Municipal Fee Schedule and five General Fund CIP projects. With the approval of this ordinance, the projected ending balance of the General Fund BSR is $21.2 million, a decrease of $0.7 million (17 .6 percent of General Fund expense). The Capital Fund Infrastructure Reserve is projected to end with a balance of $30.1 million, a reduction of $0.6 million. The projected ending Rate Stabilization Reserve total for all Enterprise funds is decreasing by $0.8 million mainly due to increases in legal and capital expense. POLICY IMPLICATIONS These recommendations are consistent with existing City policies. ENVIRONMENTAL ASSESSMENT -This is not a project for purposes of the California Environmental Quality Act (CEQA). ATTACHMENTS Attachment 1: Budget Amendment Ordinance with the following exhibits: Exhibit A Fund Summaries and detail changes to the <;Jeneral Fund, Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt Service Fund and Capital Improvement Funds Exhibit B CIP Project Descriptions Exhibit C Amendments to the 2004-05 Adopted Municipal Fee Schedule Exhibit D Amendments to the 2004-05 Table of Organization Attachment 2: 2004-05 Midyear Capital Improvement Projects Status Attachment 3: List of Continuous Capital Projects CMR:150:05 Page 8 of9 SECTION 4. The Supply Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Four Hundred Seventy-Five Thousand Dollars ($475,000) as described in Exhibit A. SECTION 5. The Distribution Rate Stabilization Reserve in the Electric Fund is hereby decreased by the sum of Seventy-Five Thousand One Hundred Forty-Six Dollars ($75,146) as described in Exhibit A. SECTION 6. The· Supply Rate Stabilization Reserve in the Gas Fund is hereby decreased by the sum of One Hundred Thirteen Thousand Dollars ($113,000) as described in Exhibit A. SECTION 7. The Distribution Rate Stabilization Reserve in the Gas Fund is hereby decreased by the sum of Fifty-Five Thousand Six Hundred Sixty-Five Dollars ($55,665) as described in Exhibit A. SECTION 8. The Rate Stabilization Reserve in the Wastewater Collection Fund is hereby decreased by the sum of Two Thousand Twenty-Seven Dollars ($2,027) as described in Exhibit A. SECTION 9. The Rate Stabilization Reserve in the Water Fund is hereby decreased by the sum of One Thousand Four Hundred Thirty Dollars ($1,430) as described in Exhibit A. SECTION 10. The Rate Stabilization Reserve in the Refuse Fund is hereby decreased by the sum of One Thousand Six Hundred Sixty-Nine Dollars ($1,669) as described in Exhibit A. SECTION 11. The Rate Stabilization Reserve in the Storm Drainage Fund is hereby decreased by the sum of One Thousand Three Hundred Eleven Dollars ($1,311) as described in Exhibit A. SECTION 12. The Rate Stabilization Reserve in the Wastewater Treatment Fund is. hereby decreased by the sum of Seventy-Two Thousand Two Hundred Thirty-Eight Dollars ($72,238) as described in Exhibit A. SECTION 13. Funds in the amount of Four Hundred Forty- Seven Thousand Seven Hundred Eighty Dollars ($447,780) are hereby transferred from the General Fund to the Capital Improvements Fund, as described in Exhibit A. SECTION 14. Transfer from the General Fund to the University Avenue Parking District Fund in the amount of Twenty One Thousand One Hundred Twenty One ($21,121) is hereby reduced, as described in Exhibit A. SECTION 15. Funds in the amount of Thirteen Thousand Dollars ($13,000) are hereby transferred from the Special Districts Parking Funds and appropriated for non-salary expense within the Transportation Division of the Planning & Community Environment Department to provide funding for additional parking garage signage. Page 2 of 4 SECTION 24. The Table of Organization is hereby amended to reflect the changes shown in Exhibit D, which is attached hereto and incorporated herein by reference. These changes will impact Reserves and are incorporated with other changes in Exhibit A. SECTION 25. As specified in Section 2.28.080 of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 26. The Council of the City of Palo Al to hereby finds that this midyear adjustment is not a project under the California Environmental 'Quality Act and, therefore, no environmental impact assessment is necessary. Capital improvement projects described in this ordinance will be assessed individually as appropriate. SECTION 27. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption; provided that all new or increased Planning Department fees, more specifically described in Exhibit "C, II shall become effective sixty (60) days from the date of adoption. INTRODUCED: PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Asst. City Attorney Mayor APPROVED: City Manager Director of Administrative Services Page 4 of 4 .' IMPACT AND SUPPORT ANALYSIS • Environmental: This project is categorically exempt under CEQA Section 15301. • Design Elements: The exterior changes are subject to ARB review. • Operating: None • Telecommunications: None COMPREHENSIVE PLAN This project furthers Policy C-24 and Program C-19 of the Comprehensive Plan. Managing Department: Public Works 2 City of Palo Alto .r 2004-05 Budget EXHIBIT C ADMINISTRATIVE SERVICES DEPARTMENT Revenue Collections --- Page 1 of 6 EXHIBITC PLANNING DEPARTMENT Planning ---Comprehensive Plan Change Initial deposit of $5,000.00 plus Other Application Initial deposit of $5,000.00 plus Other Application (outside of Annual Review) Fees on page 6S. 100 percent of processing costs Fees on page 6S. 100 percent of processing costs will be recovered plus Environmental Impact will be recovered plus Environmental Impact Assessment any other entitlements necessary to Assessment any other entitlements necessary to complete the project, whether indicated as 100 complete the project, whether indicated as 100 percent cost re percent cost re Development Agreement Initial Deposit of $5,SOO.00 plus Other Application Initial Deposit of $5,SOO.00 plus Other Application Fees on page 6S. 100 percent of processing costs Fees on page 6S. 100 percent of processing costs will be recovered plus Environmental Impact will be recovered plus Environmental Impact Assessment plus any other entitlements necessary to Assessment plus any other entitlements necessary to complete the project, whether indicated as 100 complete the project, whether indicated as 100 percent co percent co Development Agreement -Annual Initial deposit of $2,000 plus Other Application Initial deposit of $2,000 plus Other Application Review Fees on page 6S. 100 percent of processing costs Fees on page6S. 100 percent of processing costs will be recovered. will be recovered. Development Impact Fees Additional development impact fees for Traffic and for Housing in-Lieu are specified in the Municipal Code (ChllQter 16). Parks Residential: Single family! $S,0711residence (or Residential: Single familY! $S,337/residence (or $12,050/residence larger than 3,000 square feet); $12,44Slresidence larger than 3,000 square feet); Multi-family $5,2S3/unit (or $2,6711unit smaller Multi-family $5,457/unit (or $2,759/unit smaller than or equal to 900 square feet). than or egual to 900 gtuare feet). Nonresidential: Commercial/Industrial $3.43/square Nonresidential: Commercial/Industrial $3.54/square foot; HotellMotel $1.55/square foot foot; HotellMotel $1.60/square foot Community Centers Residential: Single family! $2,093/residence (or Residential: Single familY! $2,162/residence (or $3, I 321residence larger than 3,000 square feet); $3,235/residence larger than 3,000 square feet); Multi-family $1,377/unit (or $694/unit smaller than Multi-family $1,422/unit (or $717/unit smaller than or equal to 900 square feet) or equal to 900 square feet) Nonresidential: Commercial/Industrial $0.19/square Nonresidential: CommerciallIndustrial $0.20/square foot; HotellMotel $O.09/square foot foot; HoteUMotel $O.09/square foot Libraries Residential: Single family! $730/residence Residential: Single familY! $754/residence residence (or $1 ,OS5/residence larger than 3,000 residence (or $1,1211residence larger than 3,000 square feet); Multi-family $477/unit (or $239/unit square feet); Multi-family $493/unit (or $247/unit smaller than or equal to 900 square feet) smaller than or equal to 900 square feet) Nonresidential: Commercial/Industrial $0. I S/square Nonresidential: Commercial/Industrial $0.19/square foot; HotellMotel $O.OS/square foot foot; HotellMotel $O.OS/square foot 1 ;f"Wme:purpose.s9f}I'lIS .t~e;."Sll1gl~JarnnY:I~~~fil1E3d~CiS-cCi··S\ngte.detaCt)ed .. I'l()us~on~a .Ipt In .. anyzOn~"J\lts~l)~eque~tunlt~'. II atfached.·i;)(detacihed)·cQnstructed on' a·lot.will· bElt:harged .. &I·the·mijiti-family·rate:····;;;,·:.)·::·.;·.·~.·.···· •• ····;,,\·:L~.;·,.;·.::;c:··.· •• ·· ..•• Page 6 of 6 .. ' • 0 ATTACHMENT 2 FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT I Total I I C"~"' I I I Budget Available Fiscal Year Projcct Project I~,I From Budget Expenditures Remaining Percent Number Title Catcgory Iuccption liy 2004·05 & Commitmcnts I Balance I Complcte ~ TE-OlOO6 Entel]lrise Backup Minor $70,000 $0 $0 $0 0% Solution TE-OlOO8 Systems Minor $357,180 $5,707 $23,624 ($17,917) 105% Management TE-OI012 IT Disaster Minor $390,000 $60,000 $0 $60,000 85% Recovery Plan TE-0202S Cable Television Minor $50,000 $34,837 $0 $34,837 30% Broadcasting Equipment TE-OSOOI SAP Continuous Minor $232,000 $232,000 $0 $232,000 0% Improvement Project TE-05002 Document Minor $500,000 $500,000 $0 $500,000 0% Management Implementation TE·05003 Internet Site Minor $240,000 $240.000 $0 $240,000 0% Upgrade ASD·1 Project I E.'m",", SL'Itus Com)}. Date Commcnts Design Dec 05 Reappropriation requested for $70,000 pending approval by Council. Design Jun05 There was an erroneous charge of approximately $18,000 that will be corrected. This charge was for an SAP related projec~ the cost of which will be traosferred to TE-0500 I (SAP Continuous Improvement Project) that has funds for those initiatives. Design Jun06 Reappropriation requested for $330,000 pending approval by Council. Construction Jun05 Continuing with the equipment upgrades that started in 2002, staff is currently reviewing RFP submissions for cable equipment upgrade and replacement services. Pre.Design Jun·05 The CalCard program was rolled out and there will be further enhancement made to it. Additional SAP expertise to continue the process improvements within SAP have been acquired to complete year· end processes and to continue HR component refinements. On-hold lun-05 Due to lack of the ongoing process improvements needed for SAP, this CIP is on-hold. We foresee this project delayed for at least one year. Pre·Design Jun·06 An RFP will be issued by the end of this quarter to solicit bids frorr consultants/vendors who are interested in providing services to upgrade the City's internet presence. This will include (but not be limited to) presentation, applications and accessibility. FY 04·05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT I Total I I c. .. " I Budget Available FiSl:alYear Project Project I h"m I From Budget EXllenditures I Number Title Category Inception FY 200~·05 & COImnitrucnt~ MYI,:n~YEAR. J>ROJE~#:\?f(~; OS·OOOOI Park Trails Multi·Year $1,009,000 $237,424 $214,533 OS·00002 Open Space Lakes Multi·Year $153,257 $23,682 $14,750 & Ponds Maintenaoce OS·00003 Baylaod Parking Multi ·Year $1,089,163 $70,020 $70,020 aod Site Improvements PG·00009 Mediaos, Islaods Multi·Year $651,689 $27,689 $27,689 aod Plaoters Renovation Projects PG·OOOI0 Park Facilities Multi·Year $3,159,059 $330,609 $269,609 Improvements CA·OI014 Community Multi·Year $424,000 $154,949 $23,920 Services Facilities Lighting Enbaocements PG·02018 Heritage Park (palo Multi·Year $257,257 $257,257 $200,470 Alto SOFA Park) CSD-2 , .. 1)'. I I Remaining Percent Project I"-~I Balance I Complete Status Comp, Date Comments $22,891 98% Ongoing Joo05 Bay Trail is currently under construction aod will be completed Feb 05. Foothills Park Vista Hill is in design phase which will be completed Apr 05. $8,932 94% Ongoing Nov 05 $0 100% Ongoing Joo05 Phase 2 • Evaos Parking Lotto be rebuilt May 05. $0 100% Ongoing Embarcadero Road mediao is under construction aod will be completed Jao 05. San Antonio mediao is in design phase which will be completed Joo 05. $61,000 98% Ongoing Eleaoor aod Hoover Parks are in construction aod will be completed Jao 05. Briones Park is in design phase which will be completed Jao 05. College Terrace Parks are in design phase aod will be completed Jun 05. $131,029 69% Construction Jun05 $56,787 78% Construction Feb 05 FY 04·05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND LIBRARY DEPARTMENT Funding Available Fiscal Yeal' I I I Total I I Current I I I I I Pt'ojt'Ct Project Project From Budget Expcnditul'CS I Remaining Percent Pl'Ojt'Ct Estinmted Numbel' Title Cntcgor), [ucepUon FY 2004.05\ & Conmlitments \ Balance /comPlete Status Comp, Dllte Comments ~!f~?~. ~~~fi;'~~~4a.i LB-94018 Library Multi-Year $1,286,751 $668,278 $476,397 Automation Service $191,881 Ubrary -1 85% Ongoing Aug 05 $140,000 will be moved to a new CIP under PWD to reconfigure space at ~ain LibraJ}', .' " . , FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT FUlidilig Amilable Fiscal Year I I 1-'1 I ",mol I I I I Project Project Project From Budget Expenditures 1 Remaining Percent Project Eslimatl>d Number Title Category Inception FY 200 .. -051 & Conunitmentsl Balance I Complete Status Comp_ Date Comments [(f~~~~r::~:";::\:§t~mt:;?~ ~~~~ J'I~_.eT,.;;z';'l,.&2'''S;E;o';a~~~a PL-9S024 Bikeway System Minor $S I ,200 $39,497 $0 $39,497 23% Design Oct OS Louis/Charleston median island was Improvement modified to provide improved bike access (SIF) across intersection. Additional projects will be implemented including improvements along Park Blvd. PL-02005 EI Camino ReaV Minor $61,000 $1 $0 $1 100% Delayed Dee 05 The project balance of $61 ,000 was Ventura Avenue returned to reserves as of Jun 04. Staff Traffic Signal will reactivate this project with Just-in- Time budgeting when Calttans is ready to proceed with the project. Caltrans is the lead agency for the project. City is awaiting receipt of a cooperative agreement from Caltrans. PL-02006 Traffic Signal San Minor $280,800 $46,800 $46,800 $0 100% Construction Jun05 Construction complete. Staff awaiting AntoniolHwy 101 final accounting from Caltrans, the lead agency for the project before closing project out. PL-02023 Master Schematic Minor $288,000 $10,360 $0 $\0,360 96% Pre-Design Jun05 Draft Plan was completed and endorsed Design by Planning and Transportation Commission in Mar 03. Caltrans District 4 has applied for grant funds to install improvements at Stanford Avenue and EI Camino Real consistent with the 6-I3Oe option in the Draft Plan. PL-04003 Middlefield Rd. Minor $55,000 $55,000 $0 $55,000 0% Pre-Design Det05 Evaluation of potential restriping of Circle Middlefield in Midtown underway. Improvement Outcome will determine if changes will (SIF) be recommended. PL-04010 Bicycle Minor $100,000 $100,000 $0 $100,000 0% Pre-Design Oct 05 Conceptual design of MaybelVDonald Boulevards bike boulevard will be presented to Implementation Planning and Transportation Commission Project in early 2005. Implementation in SpringlS\ll1lIrer. PL-05003 College Terrace Minor $150,000 $150,000 $0 $150,000 0% Pre-Design Dec 05 City Council approved traffic calming Traffic Calming plan in Nov 04. Installation to be completed by end of 2005. Planning -1 FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT Funding Available Fiscal Year I I I Total I I Current I I I I I Project Project Project ]<'rom Budget Expenditures 1 Remaining Percent Project Estimated Number Title Category Inception FY 2004-051 & Commitments 1 Bal~mce I Complete Status Compo Date Comments """'~~~'~'1m tMJ{i«<Ai'~J.k1l~,£,~"'1Ji/'ii}Jj,~1!t~'~~~ PL-98013 School Commute Multi-Yeal $300,000 $116,870 $7 $116,863 61% Design Dec 05 Staff is currently working with Caltrans Safety to develop optimal plan for improvements Improvements at Stanford Avenue and EI Camino Real. (SIF) PL-00026 Local and Multi-Yeal $470,000 $231,555 $180,400 $51,155 89% Ongoing Jun05 During the past year, traffic calming Neighborhood projects have been implemented on Collector Street Louis, Chanuing and Waverley. Project Traffic Calming on Pepper A venue is in final design and Program (SIF) will be implemented Spring 05. PL-OI017 EI Camino Multi-Yeal $100,000 $100,000 $0 $100,000 0% Delayed TBD Project has been delayed indefinitely. Real/Churchill Avenue Intersection PL-04002 South of Forest Multi-Year $25,000 $25,000 $0 $25,000 0% Pre-Design Dee 05 Funds were budgeted for implementation Avenue Street of bike improvements on Homer A venue Improvements between Alma and High Street, but bike circulation was routed along Alma Street instead with the opening of the Homer Avenue Undercrossing. Planning-2 FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND GENERAL FUND PUBLIC WORKS DEPARTMENT I I Tm,l I I (~~I I I J }<'unding Available Fiscal Year P~.ct I Project Project }<'rom Budget Expenditures 1 Remaining Percent Project Number Title Catl'gory Inception FY 2004.051 & Commitments 1 Balance IColllPlet Status f§ll~'1~Y[:"";f,l ~~ ~~~ill [VR-uwu~ MSC Fuel Storage [Minor $225,000 $100,000 $0 $100,000 ~, Tank Replacement [VR-OlOO2 MSC [Minor $300,000 $241,394 $30,620 $210,774 .~ IWashing Facility I Upgrade [VR-OlOOO [MSC [Minor $85,000 $48,105 $45,095 $3,010 Facility Mezzanine Storage Area (K ... ~I111~ MSC Fuel Storage [Minor $775,000 $665,536 $4,843 $660,693 '"b' Tank ISvc Island [VR-03001 New Vehicles [Minor $108,000 $108,000 $107,077 $923 QQ'II IPre.Design IVK"':lIlll~ Field Service Truck [Minor $125,000 $125,000 $1,875 $123,125 '" ... 'K",,"I111'" oh.. ,n" Pickup i":ck "J Minor $25,000 $25,000 $15,585 $9;415 62')1 VR-OSOOS Fuel Tank Vapor Minor $50,000 $50,000 $32,875 $17,125 66% '"0' Recovery System VR-92006 =gelUpgrade IIVIUIU-I ear $341,000 $0 $0 $0 'K-:l:lIIII:l Wireless Vehicle IVIUIU-I ear $245,000 $3,327 $0 $3,327 ,System VR-OlOO4 [New Vehicles Multi-Year $208,000 $45,809 $26,343 $19,466 :II 'it ueSlgn VK"''lUJU [CNG Vehicle IVIUIU-[ear $210,000 $166,773 $40,415 $126,358 'b' IFacility Upgrades , K ... 'lUU Compressed Multi-Year $250,000 $250,000 $5,099 $244,901 2'11 -to' Natural Gas Refueling Station Relocation PWD-ISF-1 "I," I '.limruoo I COllll)' Date Comments Dec 05 IRp_rl",ig!' work necessary te Icomplete pennitting process. Jun06 IProject has been delayed I~nding completion of new lfueling station (VR-OOOOI). ,Jun05 lDesign or mezzarune is [complete, Cun:ently to plan check [Dec 05 [Mar 05 IA'."aiting delivery of Ivehicle. [Jun05 IProject specifications are lbeing prepared. Jun05 Apr 05 Jun05 ~,,,ul'''.~u,, requested for pending approval by Council. [Jun 05 [All vehicles have been ldelivered, however, one did Inot the application and I will need to be re-ordered. [Jun05 [Jun06 ~, FY 04-05 MID·YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT I I I Tom' I IC"-I 1 J Funding Amilable Fiscal Year PI'oject Project Project From Budget Expenditures 1 Remaining Percent Project Number Title Category Inception FY 2004.051& Commitments! Ualance ICOmPle! Status ~III IPF~9H020 Public Safety Building I Minor $840.oz8 $342,456 $269,388 $73,068 9bQ <;e·veslgn Sand Hill Road Bridge IMinor $\77,011 $160,316 $121,250 $39,066 '~M Roth _~,~ilding Wings IMinor $ 21i5.150 $119,838 $106,226 $\3,612 ,Wildhorse Valley' $204,500 $179,890 $\32,204 $47,686 II' :Bridge Replacement 'Animal Service iMinor $172,000 $160,000 $0 $160,000 7% IClosed ,Protective Holding :Kennels 1'E-fld91~ , Parking IStructure Improvements IMinor $67,720 $2,131 $0 $2,131 '.I I Fire Stations 3 & 4 IMinor $153,950 $153,950 $123,446 $30,504 ..... Feasibility IStudy PF·04011 IJunior Museum Fire IMinor $127,500 $125,000 $80,024 $44,976 ISprinkler Installation n"u"",,, I'-uu"""oy Building 1 Air IMinor $344,160 $185,922 $158,\30 $27,792 Y.l'1o ,PF.04000 [Security System Improvements Minor $200,000 $200,000 $0 $200,000 '."., ~ivlu,u"oar $6,996,322 $176,020 $3,583 $172,437 98% 'rP-~"6" i1'E·89004 Harbor Improvements MUlll'leal $2,139,000 $99,278 $46,857 $52,421 IPR.9:1nlO , v Pedestrian ,num"o", $1,819,555 $251,812 $225,054 $26,758 Bike Path Extension (SII') IPF~95nl2 Civic Center Plaza mum-,o", $381,510 $165,675 $61,003 $104,672 ··"·P" .. • .. 0 ,~ •• ~u~u Parking MUlll-leal $40,136,753 $q 1505' $283,762 $9,166,771 ,Structure Indirect Cst P ,~ ouuu , Urban Design 1V1U1ll' rear $1,220,349 $0 $0 $0 .. , PE-99007 ISan Mateo Drive Bridges IMUlll-real $118,000 $21,023 $780 $20,243 H1' IPage Mill/Hanover (SII') ,!VIU'U-'0'" $1,068,000 $994,666 $17,874 $976,792 9% !Design ,PR.O~OO· ,Design and Multi-Year $683,970 $683,970 $70,981 $612,989 10% Design PWD-l ,. I &t;"M~ I Comp.Date Comment~ Jun05 IDesign 30% complete. Feb 05 [Replaced by PE-04014. !~::'~~::'I;:~se will lbegin Aug 05. I Feb 05 IJan05 Bid opening date Nov 04; phase to be Icompleted Jan 05. IJun05 Project Design In-House IJun 05 On·going monitoring as required. " I Feb 05 IJan05 Dec 05 Phase 2 will commence FY ,06-07 . This project was inherited by : 1 " .... p •• , ... v .. , and has been to PL-90023. Jul05 FY 04-05 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT I I I Tmal I I C"n", I I J Funding A~ailable Fiscal Year Project Pl"Oject PI'oject Fl"Om Budget EXllCnditures I Remaining Percent Numbcr Title Categol'Y Inception FY 2004.051& Commitments! Balance IcomPlct ~~'J;~ ~~d~214 PF-OOOO6 Roofing Replacement Multi·Year $314,640 $54,821 $26,341 $28,480 91% PO·OOO15 FIre Station Driveway Multi-Year $235,000 $23,032 $11,336 $11,696 95% Modification and [nstallation of OillWater Separator System PF-00020 Office Space Renovation Multi-Year $882,934 $30,567 $10,089 $20,478 98% and Reallocation PF-OlOO2 CCOB Infrastructure Multi·Year $2,536,096 $2,064,560 $1,685,816 $378,744 85% Construction PF·OlOO3 Building Systems Multi·Year $117,000 $45,671 $40,503 $5,168 96% Improvement Construction PF-OlOO4 FIre Station Multi·Year $1,871,070 $1,775,518 $[,091,177 $684,341 63% Improvements PF-OlOOS Lucie Stern Community Multi·Year $379,000 $10[,584 $373,307 ($271,723) 172% Center Improvements PE-OI021 Homer Avenue Multi-Year $5,232,760 $2,357,592 $2,339,219 $18,373 100% Undercrossing PF-02022 FacilIty Interior FInishes Multi-Year $152,400 $38,278 $41,477 ($3,199) 102% PF-03000 Foothills Park Multi-Year $92,000 $15,783 $700 $15,083 84% Interpretive Center Mechanical Upgrades PE·04010 Children's Library Multi-Year $2,472,540 $2,472,540 $468,158 $2,004,382 19% Improvements & Expansion PE-04012 Mitchell Park Library & Multi·Year $397,280 $397,280 $270,618 $126,662 68% Community Center Improvements PE·04014 Animal Shelter Multi·Year $2,318,050 $2,293,024 $366,831 $1,926,[93 17% Ex pansion & Renovation PF·04010 Cubberley Mechanical & Multi-Year $454,120 $442,559 $290,499 $152,060 67% Electrical Upgrades 1'l"Ojcct Status Ongoing Complete Complete Construction Complete Construction Construction Construction Ongoing Complete Design Pre-Design Design Design PF-OSOO2 Municipal Service Center Multi·Year $120,800 $120,800 $0 $120,800 0% Design Renovation PE·OS300 Arastradero Preserve Multi·Year $625,311 $498,345 $429,304 $69,041 89% Construction Gateway PWO-2 < J I ~;m."11 Compo Date Comments Greer Park restroom to be completed by Jun 05. Aug 05 Construction phase for elevator upgrade. This project will be phased over mu[tiple years. Sep05 Station I and 2. Jun05 Mid·year budget adjust- ment requested for $335,000. Mar 05 Project to be closed out. May 05 Mar 05 Apr 06 Feb 05 Gym A & B Boiler replacement complete. PavilIon, Multi-Pnrpose Building and Theatre design to be completed Feb 05. Jun05 Apr 05 h •. ,j Administrative Services TE-86014 TE-96018 TE-99014 Community Services AC-86017 PG-9401S ATTACHMENT 3 LIST OF CONTINUOUS PROJECTS Financial Database Upgrade GIS Application New Computer Acquisitions Art in Public Places Park Facilities Improvements Planning & Community Environment PL-OS030 (formerly EL-89030) Traffic Signal Upgrades Public Works General Fund PO-89003 PE-86070 PF-90018 PE-91001 PF-93009 PO-OSOS4 (formerly EL-930S4) Storm Drainage Fund SD-88070 Wastewater Treatment WQ-80021 WQ-80022 Utilities Electric Fund EL-89028 EL-89031 EL-89038 EL-89044 EL-97003 EL-98001 EL-98002 EL-98003 Gas Fund GS-80017 GS-80019 GS-92030 GS-03009 GS-OS002 Wastewater Collection WC-80020· WC-05003 Water Fund WS-80013 WS-80014 WS-8001S WS-02014 WS-05001 Sidewalk Improvements Street Improvements (Street Improvement Fund) Cubberley Building Code Modification Tank Investigation and Removal ADA Compliance Street Lights Improvements Collection System Improvements RWQCP Plant Equipment Replacement RWQCP System Flow Metering Customer Design and Connection Services Communication System Improvements Substation Protection Improvements Substation Facility Improvements Underground Cable and Equipment Replacement Fiber Optics Ring System Improvements Fiber Optics Customer Design and Connection Services Electric Distribution System Reconstruction and Improvements Gas System Extensions Gas Meters and Regulators Natural Gas Vehicle Conversions and Purchases System Extensions -Unreimbursed Gas Main Replacements Sewer System Extensions Sewer System Rehabilitation and Augmentation Water System Extensions Service and Hydrant Replacements Water Meters Water-Gas Wastewater Utilities GIS Data Water Main Replacements - 1 - .-j '.