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HomeMy WebLinkAboutStaff Report 145-051. Milestones The Top 5 Priorities Oct -Dec 2004 Estimated Completion Date CITY FINANCES ATTACHMENT 1 Accomplishments Year-To-Date Development Impact Fees -Phase II (Citywide Transportation), March 2005 including development of a financial plan for traffic calming projects a. Complete Charleston-Arastradero Corridor Streetscape Development January Impact Fee Nexus Study 2005 b. Develop Impact Fee Report and Charleston-Arastradero Corridor February Streetscape Development Impact Fee findings and recommendations to 2005 Finance Committee c. Develop Impact Fee Report and Charleston-Arastradero Corridor March 2005 Streetscape Development Impact Fee findings and recommemdations to Council, along with proposed new Citywide Transportation Impact Fee and Charleston-Arastradero Corridor Streetscape Development Impact Fee Nexus Study findings and recommendations. City Council's Top 5 Priorities -1- Q I: Nexus study underway with assistance from NeIson-Nygaard Associates; Transportation staff plans to meet with a Chamber of Commerce Govermnent Affairs Subcommittee to discuss the Charleston- Arastradero Streetscape Development Impact Fee Nexus Study. Q2: Staffmet with Chamber of Commerce Transportation Subcommittee as well as with representatives of several prospective developments on the Charleston-Arastradero Corridor. QI: Tentatively scheduled for the Council Finance Committee on February 15,2005. Q2: Rescheduled for Council Finance Committee in March 2005. Ql: Work underway on the Charleston-Arastradero Streetscape Development Impact Fee Nexus Study. Work is also underway by Planning andASD on a report regarding the overall levels of Palo Alto impacts fees. Q2: Work proceeding on the Charleston-Arastradero Streetscape Development Impact Fee Nexus Study and a report regarding the overall levels of Palo Alto impacts fees. 01 = Jul-Sep Q2 = Oct-Dec , " " • c Milestones Estimated Completion Date 2. Follow up to recommendations from the Mayor's Ad Hoc Retail June 2005 Committee City Council's Top 5 Priorities -2- ATTACHMENT 1 Accomplishments Year-To-Date Q 1: The Mayor's Retail Committee held its [mal meeting in August 2004 and created an action plan to present to the City Council and the Planning and Transportation Commission (PTC). The action plan identified five areaS of focus, including Addressing Land Use and Transportation Issues, Supporting Local Business and Merchant Associations, Better Promoting Parking in Business Districts, Initiating a Business Registry, and Supporting "Shop Palo Alto" Efforts. The action plan was discussed at a joint study session of the Council and PTC in October 2004. Q2: Staff conducted a preliminary analysis of three potential Redevelopment project areas (West Bayshore, E;l Camino Real, and the Fry's area) and recommended narrowing the focus to the Fry's area. Deeper analysis of the Fry's area will be conducted to determine the viability of establishin~ a Redevelopment project area at that site. Human Services and Police Department staff are continuing their participation with the Off the Streets Team, which focuses on securing housing for the 100 hardest to house homeless; They are also working with the Downtown Business Improvement District (BID) to educate businesses about unhoused issues and respond to the concerns expressed about the affect it has on the business environment. The update to the Downtown Parking brochure was completed. Staff is working with the Chamber's Parking Committee and the Downtown BID for mass distribution of the brochure. Staff recommended replacing the current coral directional parking signs with the more standard and visible green and white directional signs. Staff presented the prototype to the Chamber's parking committee and will be looking to install the signs by the end of the fiscal year. The Chamber's Economic Development Committee (EDC), in conjunction with each of Palo Alto's major business districts, presented "Shop Palo Alto for the Holidays." The business districts, including California Avenue, Downtown Palo Alto, Midtown, Stanford Shopping Center, and Town & Country Village, hosted holiday activities and events throughout the month of December 2004. 01 = Jul-Sep 02 = Oct-Dec 3. 4. ATTACHMENT 1 Milestones Estimated Accomplishments Year-To-Date Completion Date Structural budget reduction to bring budget into long-term balance, including staffing, health and retirement benefits, salaries, and service levels a. Present a plan to significantly reduce the unfunded liability in retiree health care costs i. Participate in GFOA conferences on new GASB guidelines for AI:I§l:Isti 01: ASD staff has attended a GFOA conference and a seminar on the new post retirement benefits November GASB benefit guidelines. In addition, discussions with the City's outside 2004-auditor on the new GASB pronouncement occurred. Completed ii. Develop and distribute RFP for actuarial services to calculate Winter 01: ASD currently is in process of writing a RFP for actuarial services. expected retiree medical liability 2005 02: ASD will send out a RFP for actuarial services in early Spring 2005. Compliance with the new GASB rules on post retirement benefits is not required until fiscal year 2006-07. Staff will provide Council with the results of the actuarial study well before required implementation. iii. Report to Council on GASB guidelines, actuarial findings, and Summer. provide a plan with options to manage retiree health costs 2005 b. Incorporate goal of funding the Infrastructure Reserve (IR) in future JI:IRe ~Q94 01: The $1.0 million goal has been accomplished in 2004-05 through the years: $1.0 million in 2004-05 and $2.0 million in 2005-06 Completed transfer of the IR from the General Fund to the Capital Improvement Fund. $1.0 in interest income on the IR will now accrue to the Capital Fund. June 2005 The additional $1.0 million target will be discussed in the Long Range Financial Plan going to Council in December 2005. 02: Staff presented Long Range Financial Plan to the Finance Committee on December 14, 2004, and to Council on January 24,2005. Achieving the additional $1.0 million in savings in 2004-05 and 2005-06 is unlikely given projected deficits of $1.5 million al1d $5.2 million, respectively. INFRASTRUCTURE 2005-06 Capital Improvement Program a. Provide City Council with quarterly updates on CIP project progress City Council's Top 5 Priorities June 2005 -3- 01: Attached is the 1st quarter CIP project update Q2: Attached is the 2nd quarter CI~ project update 01 = Jul-Sep 02 = Oct-Dec i i I Milestones Estimated· Completion Date b. Coordinate CIP projects with Utilities Department Ongoing c. Streamline professional services and construction contracting June 2005 procurement processes d. Incorporate sustainability goals into CIP projects Ongoing 5. Library Program a. Complete Children's Library renovation and expansion February 2007 City Council's Top 5 Priorities -4- ATTACHMENT 1 Accomplishments Year-To-Date 01: A quarterly coordination meeting attended by members of the Utilities, Public Works, Community Services and Transportation Departments was held September 27. Q2: A quarterly coordination meeting attended by members of the Utilities, Public Works, Community Services and Transportation Departments was held December 15. 01: Representatives from the Attorney's Office, Purchasing, Utilities and Public Works are meeting twice monthly to develop a standardized RFP package for procurement of engineering/architectural design services for CIP projects and expect to have this work completed by the end of the year. Work on streamlining the construction contracting procurement process will begin next. Q2: A standardized RFP package was completed in December. This will result in a streamlined process for issuance of RFP's to speed up the procurement process for professional services needed for IMP projects. Training of IMP project staff on the use of the new RFP package will occur this winter (03). Q 1: Proposals are being reviewed for design services to install photovoltaic panels at three City facilities as part of the Department of Energy's photovoltaic demonstration project grant project. 02: A consultant was selected (Timmons design engineers) to prepare plans and specifications for the Photovoltaic Demonstration Project. They are experts in photovoltaics and staff plans to bring a contract with Timmons to the City Council for approval in February 2005. In addition, staff is including green building design requirements into all IMP building projects in accordance with the City's Green Building Policy. - 01: A contract with the Architectural Resources Group for design services for the Children's Library Renovation and Expansion project was awarded by the City Council on June 28, 2004, and design work is underway. Q2: On October 25, 2004, the City Council approved an amendment to the design contract with ARG to provide for a 610 square feet addition on the south side of the Children's Library to go with the 1600 square foot addition . alre~dy under design on the north side. ARG prepared a schematic (30%) design for the north and south additions that were reviewed by the Architectural review Board (ARB) and Historic Resources Board (HRB) on December 15, 2004. Staff and ARG are proceeding with further design based on the ARB and HRB comments. 01 = Jul-Sep Q2 = Oct-Dec ATTACHMENT 1 - Milestones Estimated Accomplishments Year-To-Date Completion Date b. Complete Mitchell Park Library and Community Center improvements September 01: Proposals were submitted and interviews conducted in September 2004 6. Parks and Open Space Program 2007 with design architects interested in providing design services needed for the Mitchell Park and Community Center improvements. Staff will bring a recommendation for selecting the most qualified firm to Council by the end of this year. 02: A consultant was selected (KPA Group) to prepare plans and specifications for the Mitchell Park Library and Community Center- Improvement Project Staff plans to bring a contract with the KPA Group to the City Council for approval in February 2005. This recommended action was delayed to allow work on the Children's Library to advance so work on the Children's Library will be completed before work on Mitchell Park Library begins. a. Complete Mayfield Athletic Fields October 01: Staff has been meeting monthly with Stanford and the Guzzardo 2005 Partnership (Stanford's iandscape architects) and the project is currently under ARB review with construction on schedule to begin in Spring 2005. 02: Work continued on this project during 02 as described above. b. Acquire Bressler property October 01: On July 12, 2004, staff presented a report to Council outlining the status 7. Public Safety Programs 2005 of the POST Gateway parcel (Bressler Property) acquisition and to date the City has received about half of the funds needed to complete the $3.6M purchase of the property. 02: Fund raising and grant writing continue to secure the remaining balance of $967,790. To date, the City has received pledges for 73% of the funds needed to complete the purchase of the property. a. Acquire conceptual approval for Police Building expansion solution and December 01: This item has been tentatively agendized for the Decemb~r 6,2004, initiate environmental work and zoning changes 2004 City Council meeting. . 02: The City Council directed staff to proceed with conceptual (30%) design , and initiate a combining zoning district (to allow the project to exceed the City's 50 foot height limit for the site) for the Police Building expansion on December 6, 2004. b. Complete Fire Station 1 and 2 renovations September 01: The City Council awarded a construction contract to Kuehne 2005 Construction on July 12, 2004, and construction is underway. 02: Work on renovation of Fire Stations 1 and 2 is about 30% done with '--_____________________ ' ________ -'-__ ___ jlroject c~~pletion _sc:;heduled for late spring 2005. City Council's Top 5 Priorities -5-01 = JuJ -Sep 02 = Oct-Dec ~ ATTACHMENT! Milestones Estimated Accomplishments Year-To-Date Completion Date c. Complete Fire Station 3 and 4 replacement study February 01: The RRM Design Group is working on this study and is about 50 2005 percent done having completed space needs interviews with affected Fire Department staff, drafting potential site plans, and work nearing completion on identifying possible environmental impacts and green building options. Q2: Preliminary concept plans and cost estimates for replacement of Fire Stations 3 and 4 were developed during Q2 based on Fire Department input. These concepts and cost estimates will be further refined during Q3. 8. Storm DrCllin Program a. Blue Ribbon Committee and staff recommendations on priority projects September Q1: Staff and the Blue Ribbon Committee presented a recommendation for and funding to Council 2004 a storm drain fee increase to $10/month to the City Council on September 13, 2004. Staff is currently seeking Council direction to poll Palo Alto property owners on whether they would be willing to pay a fee increase up to $11/month or $12/month and will bring this information back to the City Council in November. 02: On December 6, 2004, the City Council approved a resolution proposing . an increase in the monthly storm drainage fee from $4.25 to $10.00 per equivalent residential unit and an accompanying resolution establishing proce9ures for a protest hearing and ballot measure for the proposed storm drainage fee increase. Staff is proceeding with the storm drain fee increase ballot process. b. If Council approves, prepare ballot mea.sure on Storm Drain Fee March 2005 c. Upon voter approval, begin implementation of storm drain capital June 2005 program 9. Report on the cost analysis of street maintenance and comparison of cost June 2005 Q1: Work has just begun on this activity with the updating of the priority list with neighboring cities (e.g. Santa Clara) of Palo Alto streets requiring street maintenance and the compilation of historical costs for various street maintenance activities. Q2: During Q3, staff will work with the City budget office to establish a suitable standard from which to compare Palo Alto's street maintenance efforts with other comparable nearby cities. Staff expects to report back to Council on this effort by the end of 04. AFFORDABLE HOUSING 10. Below Market Rate (BMR) Program Update \ City Council's Top 5 Priorities \. -6-Q1 = .Jul-Sep Q2 = Oct-Dec -- Milestones a. Contract with consultant b. Update BMR inventory c. Survey BMR owners d: Draft study with recommendations e. BMR ordinance adoption 11. Alma Street Substation Affordable Housing a. Complete Phase I environmental assessment of site b. Finalize draft proforma analysis of differing housing types and present to Council at Study session c. Council direction to staff on an affordable housing type and funding plan d. Prepare schematic plans for selected housing type and prepare detailed cost estimates City Council's Top 5 Priorities Estimated Completion Date AI:I§l;ISt 2004- Completed ~ 2004- Completed NevemeeF 2004- March 2005 April 2005 September 2005 June 2005 GGteeer 2005. March 2006 gesemeeF .2004 Completed JanuaPj 200§ April 2005 MarsA 2005 May 2005 June 2005 September 2005 -7- ATTACHMENTl Accomplishments Year-To-Date Q1: Approved by Council-August 2004. Q1: Intern expanded and updated complete inventory. - Q1: Survey instrument undergoing final review; survey to be disseminated to owners in late November/early December. Q2: Survey mailed out to BMR owners in early December. Follow-up on non-responses is underway. Tabulation and summary report of responses to be completed in March 2005. Q1: Date change reflects consultant contract. Q1: Date change reflects consultant contract. Q1: Phase 1 assessment underway. Q2: Phase 1 assessment completed in November. Q1: Initial pro forma discussed with City Council at study session in September; consultant focusing additional analysis based on Council comments. Q1 = Jul-Sep Q2 = Oct-Dec - I ~ ATTACHMENT 1 Milestones Estimated Accomplishments Year-To-Date Completion Date LAND USE PLANNING 12. Stanford/Mayfield Development Agreement a. Draft Environmental Impact Report (EIR) b. Final EIR c. Development Agreement d. BMR Agreement e. Lease Agreement 13. Zoning Ordinance Update (ZOU) a. Complete Single Family Zone Chapter b. Final draft -Low Density Residential and Industrial/Manufacturing Districts ---- City Council's Top 5 Priorities GsteeeF 2004- December 2004 JaRl:laFj' 200a March 2005 JaRl:lar:y 2QQ§ March 2005 JaR 1:1 a Fj' 2QQ§ March 2005 JaRl:laFY 200a March 2005 Qstel3eF 2004- February 2005 GsteeeF 2004- Completed -8- Q2: The DEIR was released on December 14, 2004, with a public review period ending on January 27,2005. The PTC received comments on the DEIR on January 12, 2005, and Will consider the DEIR and Development Agree":lent and lease on February 9, 2005. Q2: The City Council is scheduled to take action on the FEIR, Development Agreement and lease on March 7, 2005. Q2: See note above regarding FEIR. Q2: The BMR agreement is attached to the Development Agreement and will be considered and acted upon by the City Council on March 7, 2005. Q2: See note above regarding FEIR. Q2: The City Council reviewed the draft ordinances for Single Family and Low Density Residential zoning districts at the October 4, 2004, meeting. At Council's direction, staff has completed a major community outreach program focused around five separate community meetings in November and December 2004. Q2: See comment under item (a) above for low density residential. At the October 4, 2004, meeting the Council approved the final draft of the Industrial/Manufacturing zoning districts. Q1 =Jul-Sep Q2 = Oct-Dec I I ATTACHMENT 1 Milestones Estimated Accomplishments Year-To-Date Completion Date c. Final draft-Parking Chapter and Multi-Family Districts Ne\'emeeF Q2: Coordinating and completing the extensive community outreach project 2004-delayed the preparation and P& TC committee review of these chapters March 2005 Planning and Transportation Commission is scheduled to review the chapters at their February 23, 2005, meeting. Community focus groups are scheduled for February 17 and 18, 2005, for the parking chapter. d. Final draft -Form Code Component of ZOU Ne\'emeeF P& TC, ARB and HRB have completed their review of the "Context Based 2004-Design" Form Code. Staff has scheduled two community meetings on April 2005 January 27 and 28 to present the form code for community inpLit. e. Final draft -new land uses; Village Residential Mixed Use and geeemeeF Q2: ARB has completed the review of draft Village Residential and Mixed Pedestrian/Transit Oriented Development 2004-Use land uses. P&TC Committee has also reviewed the draft standards. April 2005 Staff has scheduled community meetings on Ja·nuary 27 and 28 to present the new land uses for community input. f. Final draft -Commercial, PC and combining zoning districts January 2005 I g. Final draft Zoning Ordinance Update January 2005 AL TERNATIVE TRANSPORTATION I TRAFFIC CALMING 14. Charleston-Arastradero Corridor Plan a. Obtain funding to implement first phase of project 15. Downtown North Second Traffic Calming Trial a. Complete construction of traffic circles b. Complete evaluation of project ._-_ .. --- City Council's Top 5 Priorities June 2005 GGteeeF 2004- Completed May 2005 -9- ! 01: The City was not successful iri its application for funding 'the Charleston-I Arastradero Corridor Plan through the most recent cycle of the Metropolitan Transportation Commission's Transportation for Livable Communities grant Program. The City's application for funding through the VTA Local Streets was deemed eligible and was ranked number 39 out of 104 applications, above the potential funding cut-off line. When such funding may be made be available has yet to be determined. 02: Work underway to prepare a Charleston-Arastradero Streetscape Development Impact Fee Nexus Study. 01: Completed. Q1: Evaluation will begin in February 2005. --- 01 =Jul-Sep 02 = Oct-Dec ----- ! BUILDINGS AND FACILITIES PF-93009 ADA Compliance: Park-Rest Room Remodel PF-00006 Roofing Replacement Stern Scene Shop/Athletic Grandstand (Como/ete) Baylands Interpretive Center (Complete) Greer Park Restroom PF-01002 Civic Center Infrastructure Iml2.rov Building Study (complete) Elevator Upgrade PF-01003 Bldg System Improv (Park RR Elect) PF-01004 Fire Station Improvements PF-01005 Lucie Stern·Comm Cntr Improv PF-03000 Foothill Park Interp Center Mech Upgrade PF-02022 Fac Interior Finishes Replac: 6th FI PF-04010 Cubberley M/E Upgrades Gyms A & B Boiler Replacement (Complete) Theatre/Bldg M/Pav MechlElect Upgrades PF-04011 Jr Museum Fire Sprinkler Install I(Comn/ete) . CITYWORKS PROJECT SNAPSHOT OCT. 1 -DEC 30, 2004 III 111-;\'if.,i! it:;!:; ~?It ,;.,:\ Bill .. ~!! ~~IiIil&1iIi~!! ~~lilllilili. 1i1l~1!! ~iiM 1iII~!! ~~lillliliilii '~!!~Iii.jlii~!!~liillliiliilii 1i.~!!~ •• ~~!!~"1i1i1i Iii~!! ~~ !!,~ ~~~lilil~!! ~1ii1il&$E&!!rlI' Iii 1~!!d'IiiIl~IIiiIl~ ~!! ~~I liia. Iii~!! ~~liill~!! i-~Iii~_ 1ii1l~!!~Iii.&1iIiiIl~!!~1ii1l1ii1ii1ii i!SGl1ii~ 1ii~1 •• i-~ Iii.'~ liill M f~liill·· I ~1ii.!Ef'hi!iIHF),~~Iii.~~--~·~ -. Page 1 of 5 Attachment 2 :: Start Finish Encum. Total Date Date & Spent Budget (000) (000) Jul-03 Aug-04 $549 $640 May-03 Dec-03 $0 $64 Jul-03 Mar-04 $0 $75 Jan-05 Jun-05 , Apr-03 Aug-03 $309 $309 Sep-03 Aug -05 $1,648 $1,745 Jul-03 Aug-04 $102 $102 Jul-04 Sep-05 $1,132 $1,863 May-03 Jun-05 $371 $379 Apr-03 Feb-04 $70 $75 Mar-03 Jan-04· $117 $164 Jul-03 Nbv-04 $175 $175 Aug-04 June-05 $150 $250 Sep-03 Dec-04 $78 $125