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HomeMy WebLinkAbout2005-01-19 City CouncilAttachment A POLICY AND PROCEDURES x-xxlCSD Effective: November 2004 ART IN CITY CAPITAL IMPROVEMENT PROJECTS POLICY STATEMENT As a policy the City will budget one percent (1 %) of its construction costs to include public art for City capital improvement projects that have a visual impact on the surrounding environment by altering a site through new construction or reconstruction. The Public Art Commission, through its staff liaison, will work with the appropriate City departments (which may include but are not limited to Planning, Public Works, Utilities, and Community Services) to identify and select the appropriate projects and artists. PROJECTS INCLUDED AS POTENTIAL SITES City capital improvement projects that have a visual impact on the surrounding environment by significantly changing or altering a site with the addition of a substantial new construction or reconstruction are potential sites for an art component. Examples of projects may include but are not limited to: • New buildings such as libraries, public safety buildings, community centers, parking garages and lots, transit stations, or performing art center. • Parks and plazas • Gateways entering and existing at the City boundaries • Bridges, walls and tunnels PROJECTS EXCLUDED FROM CONSIDERATION AS POTENTIAL SITES City capital improvement projects with minor or no visual impact are excluded from consideration. Examples of excluded projects may include but are not limited to: • Any improvements, upgrades, and/or repair to existing systems such as irrigation, mechanical or electrical, and projects where the significant portion of the work is underground, such as the Electric Under grounding Projects and Water Gas or Wastewater Rehabilitation and Augmentations projects. • Any installation of a new system such as irrigation, mechanical or electrical and projects where the significant portion of the work is underground, such as the electric under grounding projects and water, gas or wastewater rehabilitation and augmentations projects. • Projects with no design or construction, such as studies associated with capital projects. • Customer connection projects associated with the utility meters and equipment for electric, water, and gas services to customers for which customers are charged for Page 1 of 1 POLICY AND PROCEDURES x-xxlCSD Effective: November 2004 the services. It is not the intention of the procedure to cause an increase in connection fees to customers. • Projects designed and constructed to protect and guard the security of Utility facilities. • Projects associated with software, hardware and other ITrelated products. • ADA compliance • Seismic retrofitting • Open space maintenance projects such as trail and erosion repair • Parking lot repair or reconstruction • Annual street maintenance and sidewalk replacement projects • Any project of a temporary nature such as construction fencing and signage, vehicle or equipment replacement. • Projects for which funding is provided through government, non-profit, or private grants ate excluded unless identified for the specific and restricted purpose of the creation of artwork PROCEDURE FOR IDENTIFYING AND SELECTING PROJECTS 1. The staff liaison to the Public Art Commission working with the Infrastructure Management Committee and appropriate City departments will first identify projects that have a visual impact on the surrounding environment, significantly changing or altering a site with the addition of substantial new construction. 2. Identified projects that merit further consideration will be presented to the Public Art Commission. Consideration will include, but not be limited to: • Significant visual impact on the surrounding environment • Safety and security of the project and the public 3. Projects selected to include public art and submitted during the regular budget process will include one percent (1 %) of the project construction-budget for art. The project manager will determine the one percent budget derived from the construction estimates, excluding the contingency and design budget. The one percent (1 %) will be augmented or decreased during the design phase with the determination of final cost estimates for construction. 4. Every effort should be made to identify and select projects in a timely manner. PROCEDURE FOR IDENTIFYING AND SELECTING ART WORKS 1. Once the capital improvement project has been approved by the Council, the designer/architect selected, and design work has begun, the Request for Proposal (RFP) for the artwork will be developed. The staff liaison to the Public Art Commission and the project manager will develop the RFP in consultation with the selected designer/architect. The art budget will be derived from the 1 % of the Page 2 ofl POLICY AND PROCEDURES x-xx/CSD Effective: November 2004 construction budget of the project, excluding the contingency and design budget. The one percent (1 %) will be subject to change during the design phase with the determination of final cost estimates for construction. The RFP will include, but not be limited to: • Artist's timeline beginning with the project design phase. • Any restrictions and requirements of the proj ect as defined by staff and/or project manager. • Artist's responsibilities to the project in regards to time and involvement with the project manager and project team. 2. Selection of the artist will include input from the appropriate City department representative as well as the Public Art Commission. Artists will be elected through an open competitive process. 3. Artists' submittals will be reviewed by a panel composed of representatives of the Public Art Commission, staff liaison to the Public Art Commission, appropriate City department representative, and project manager. Considerations in selecting the proposed work of art will include: • Safety and security • Maintenance and repair to the work of art • Appropriateness to the purpose of the site 4. The Public Art Commission will recommend the selected artist and artist's proposal to the City. 5. The selected artist will work with the appropriate department and project manager as detailed in the RFP and contract agreement. 6. Every effort should be made to conduct the artist selection and contract process in a timely manner. OWNERSHIP AND MAINTENANCE The City of Palo Alto through owns and maintains all art in City projects and has sole fiscal responsibility for the artworks and the maintenance of the works. This includes all artworks in utility projects, separate from the structures. Page 3 of 1 i. ,. Art in Capital Projects, 10 year 2001-2011 Qualifying Amounts Proj. # Description Park Facilities Improvement (Robles, Seale, Bol, & Werry PG-00010 Parks) PG-98003 Mitchell Park Phase I . PE-04010 Children's Library Improvements PG-02018 Heritage Park PE-98020 Public Safety Building PE-96008 Downtown Urban Design Total 2001-2011 Cost Attachment B Amount for One% Construction Construction for Art Year 1,300,000 13,000 2001-02 871,000 8,710 2004-05 1,100,000 11,000 2004-05 257,242 2,572 2005-06 665,000 6,650 2006-07 4,193,242 41,932 , •. : 2' -.