HomeMy WebLinkAbout2005-01-18 City Council (14)Bid Process
A notice inviting formal bids for the Lucie Stern Center Improvements project was posted at City
Hall and sent to four contractors and six builder's exchanges on October 25, 2004. The bidding
period was 21 days. A pre-bid meeting was held on November 4, 2004; four bidders attended
the meeting. Bids were received from four qualified contractors on November 16,2004, as listed
on the attached bid summary (Attachment D). Bids ranged from a high of $421 ,600 to a low bid
of$304,011.
Summary of Bid Process
Bid NamelNumber Lucie Stern Community Center Improvements IFB
109422
Proposed Length of Project 4 months
Number of Bids Mailed to 4
Contractors
Number of Bids Mailed to Builder's 6
Exchanges
Total Days to Respond to Bid 21
Pre-Bid Meeting? Yes
Number of Company Attendees at 5
Pre-Bid Meeting
Number of Bids Received: 4
Bid Price Range $304,011 to $421,600
*Bld summary provIded m Attachment D.
Staff has reviewed all bids submitted and recommends that the base bid of $304,011 plus Add
Alternate #1 of $2,964, to provide and service two temporary toilets, submitted by Coast Side
Associates be accepted and that Coast Side Associates be declared the lowest responsible bidder.
The bid is 34 percent below the engineer's estimate of $408,000. The change order amount of
$46,025 which equals fifteen percent of the total contract is requested due to the age of the
facility and lack of adequate documentation of existing conditions which may be discovered
during construction and impact the project.
Staff confirmed with the Contractor's State License Board that the contractor has an active
license on file. Staff checked references supplied by the contractor for previous work performed
and found no significant complaints. The Certification of Non Discrimination is Attachment E.
RESOURCE IMPACT
On May 18,2004, Council approved a BAO for City Manager Report (273:04) in the amount of
$4,170,957. This BAO returned unspent CIP balances to the Infrastructure Reserve. This eIP
project PF -01005 was one of the CIP projects with a balance returned to the Infrastructure
Reserve (Attachment F).
The attached BAO will transfer $335,000 from the Infrastructure Reserve to this project. This is
a one-time expense and no future year resource needs are anticipated as a result of this BAO.
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Bid Analysis-LSCC Improvements ATTACHMENT D
CIP No. PF-01005 , IFB No.1 09422
Date: October 16,2004 Prepared by P.C.Chokkalingam
Description of Work
Labor and materials to construct
Transformer pad, Switch pad,
landscaping, main breaker panel,
new breaker panels, install duct
and wiring and all electrical work
to complete the project.
Labor and Materials to remodel
Fireside Room (Room 128) including
lighting and electrical
Labor and Materials to demolish and
construct the Men's and Women's
restrooms complete with all fixtrues
and electrical work, including water
fountains and janitor's closet
Labor and materials to provi~e and
install handrails, lower front desk, and
provide and instil handicap access
automatic door-closers to front door.
Labor and materials to provide and
install carpets in all designated rooms
and hallway.
Labor and materials to demolish and
construct new wall for Electrical
Room in basement, including demo
and construct air duct adjacent to
wall.
Labor and materials to perform patch
and paint walls, paint repaired walls,
remodel front counter, and perform all
items of work required to complete
the project.·
Labor and materials for Miscellaneous
items, icluding temporary power
during switchover to new system.
Total Base' Bid Ifems 1 through 8
Add Alt#1
Provide two temporary toilets during
the duration of the project, including
servicing both daily
Engr's
Estimate
$224,000
$23,000
$81,000
$23,600
$30,000
$11,000
$6,500
$9,000
$408,100
$3,000
Coastside JMA Novo .ESR
Associates Const. Const. Const.
$54,242 $95,000 $102,614 $48,000
$49,025 $9,500 $41,179 $45,000
$132,100 $135,000 $139,496 $135,000
$11,401 $10,500 $14,378 $20,000
$12,824 $12,000 $15,194 $18,000
$11,013 $38,000 $7,397 $22,000
$12,082 $15,000 $27,744 $40,000
$21,324 $21,800 $5,000 $93,600
$304,011 $336,800 $353,002 $421,600
$2,964 $8,000 $6,055 $14,000
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