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HomeMy WebLinkAboutStaff Report 8853CITY OF PALO ALTO OFFICE OF THE CITY CLERK January 22, 2018 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the December 11, 2017 and January 8, 2018 Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: Attachment A: 12-11-17 DRAFT Action Minutes (DOCX) Attachment B: 01-08-18 DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 8 Special Meeting December 11, 2017 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:07 P.M. Present: DuBois, Filseth, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Fine Closed Session 17. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: James Judge Luckey v. City of Palo Alto Santa Clara County Superior Court Case No. 16CV303728 Authority: Government Code Section 54956.9(d) (1). MOTION: Vice Mayor Kniss moved, seconded by Council Member Wolbach to go into Closed Session. MOTION PASSED: 8-0 Fine absent Council went into Closed Session at 5:07 P.M. Council returned from Closed Session at 6:34 P.M. Mayor Scharff announced no reportable action. Special Orders of the Day 1. Resolution 9729 Entitled, “Resolution of the Council of the City of Palo Alto Expressing Appreciation to Dave Dockter for Outstanding Public Service Upon his Retirement.” MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff to adopt a Resolution of appreciation to Dave Dockter for outstanding public service upon his retirement. MOTION PASSED: 8-0 Fine absent 2. Acceptance of Santa Clara County Healthy Cities Initiative Awards. DRAFT ACTION MINUTES Page 2 of 8 City Council Meeting Draft Action Minutes: 12/11/17 2A. Proclamation Honoring Annette Glanckopf for Outstanding Public Service. Agenda Changes, Additions and Deletions MOTION: Mayor Scharff moved, seconded by Council Member Wolbach to pull Agenda Item Number 6- Adoption of Three Resolutions… to be heard on a date uncertain. MOTION PASSED: 8-0 Fine absent Minutes Approval 3. Approval of Action Minutes for the November 27 and December 4, 2017 Council Meetings. MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to approve the Action Minutes for the November 27 and December 4, 2017 Council Meetings. MOTION PASSED: 8-0 Fine absent Consent Calendar MOTION: Vice Mayor Kniss moved, seconded by Mayor Scharff, third by Council Member Tanaka to pull Agenda Item Number 14- Adoption of an Ordinance Amending Chapters 2.16… Council Member Holman registered a no vote on Agenda Item Number 9- Approval of Amendment Number 1 to Contract Number C16162262 With Biggs Cardosa Associates, Inc… Council Member Tanaka registered a no vote on Agenda Item Number 12- Adoption of Updated Salary Schedules… MOTION: Mayor Scharff moved, seconded by Vice Mayor Kniss to approve Agenda Item Numbers 4-5, 7-13. 4. Approval and Authorization for the City Manager to Execute Amendment Number 1 to the Mills Act Historic Property Preservation Agreement for 900 University Avenue (Squire House) Removing the Public Tour Requirement Consistent With State Law. 5. Adoption of an Ordinance Amending Chapter 2.11 of Title 2 of the Palo Alto Municipal Code to Reauthorize Public, Education, and DRAFT ACTION MINUTES Page 3 of 8 City Council Meeting Draft Action Minutes: 12/11/17 Government (PEG) Access Fees That Will Apply to Comcast as it Provides Service Under its State Video Franchise. 6. Adoption of Three Resolutions: 1) Resolution Amending Evergreen Park-Mayfield Residential Preferential Parking Program Resolution 9663; and 2) Resolution Amending Southgate Residential Preferential Parking Program Resolution 9688, Both to Adjust the Number and Allocation of Employee Parking Permits; and 3) Resolution Establishing a Two-hour Parking Restriction on the East Side of El Camino Real Between College Avenue and Park Boulevard and in the Commercial Zones Adjacent to 1515 El Camino Real and 1638 El Camino Real. (STAFF REQUESTS THIS ITEM BE CONTINUED TO A DATE UNCERTAIN) 7. Approval of a Three Year Contract With Downtown Streets, Inc. in a Total Amount Not-to-Exceed $410,616 for Maintenance Services for the City's Five Downtown Parking Garages, Downtown Sidewalks and Alleys, Lytton and Cogswell Plaza, the Stanford/Palo Alto Playing Fields, City Hall and the old Community Garden, and Provide Outreach Case Management Services to the Downtown Core With the Intent of Linking Homeless Individuals to Community and Housing Services. 8. Approval of the Appointment of Robert A. Jonsen as Police Chief and Approval of an Employment Agreement. 9. Approval of Amendment Number 1 to Contract Number C16162262 With Biggs Cardosa Associates, Inc., Increasing Compensation in an Amount Not-to-Exceed $476,893 to Provide Final Design and Right of Way Services for the Highway 101 Pedestrian/Bicycle Overpass Project (PE-11011). 10. Adoption of an Ordinance Amending Chapter 16.28 of Title 16 of the Palo Alto Municipal Code to Revise the Requirements for Dewatering During Construction of Below Ground Structures. 11. Resolution 9728 Entitled, “Resolution of the Council of the City of Palo Alto Extending the Net Energy Metering (NEM) Program to all Eligible Customer-Generators Until the City's Total Distributed Generation Demand Exceeds 10.8MW, or Until December 31, 2017, Whichever Occurs Later.” 12. Adoption of Updated Salary Schedules per Memorandums of Agreement (MOAs) for Palo Alto Peace Officers’ Association (PAPOA), Palo Alto Police Managers’ Association (PAPMA), International DRAFT ACTION MINUTES Page 4 of 8 City Council Meeting Draft Action Minutes: 12/11/17 Association of Fire Fighters, (IAFF) Local 1319, and Palo Alto Fire Chiefs’ Association (PAFCA). 13. Ordinance 5422 Entitled, “Ordinance of the Council of the City of Palo Alto Approving and Adopting Plans for Park Improvements to the Baylands Related to the 101 Bicycle and Pedestrian Bridge.” (FIRST READING: November 27, 2017 PASSED: 9-0). 14. Adoption of an Ordinance Amending Chapters 2.16 (Boards and Commissions Generally), 2.18 (Public Art Commission), 2.20 (Planning and Transportation Commission), 2.21 (Architectural Review Board), 2.22 (Human Relations Commission), 2.24 (Library Advisory Commission) and 2.25 (Parks and Recreation Commission) of Title 2 (Administrative Code) of the Palo Alto Municipal Code to Modify the Start of Terms on the Boards and Commissions, and accompanying Code Cleanup in Chapters 2.22 and 2.25. MOTION FOR AGENDA ITEM NUMBER 9 PASSED: 7-1 Holman no, Fine absent MOTION FOR AGENDA ITEM NUMBER 12 PASSED: 7-1 Tanaka no, Fine absent MOTION PASSED: 8-0 Fine absent Action Items 15. Discuss and Accept the Draft 2018-2020 Sustainability Implementation Plan (SIP) Key Actions as a Work Program for 2018-2020 and Direct Staff on Next Steps. MOTION: Council Member Wolbach moved, seconded by Mayor Scharff to: A. Accept the revised 2018-2020 Sustainability Implementation Plan (SIP) "Key Actions" as a summary of the City’s work program under the Sustainability and Climate Action Plan (S/CAP) Framework for the years 2018-2020; and B. Find this action exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3); and C. Direct Staff to return to Council early 2018 with a discussion of divestment from fossil fuels. DRAFT ACTION MINUTES Page 5 of 8 City Council Meeting Draft Action Minutes: 12/11/17 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace in Mobility Key Action 5, ‘use’ with ‘explore.’” (New Part D) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “add to Water Goals, ‘inefficient’ between ‘reduce’ and ‘water.’” (New Part E) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff to ensure the Sustainability and Climate Action Plan (S/CAP) includes the concept of where practical and cost effective.” (New Part F) AMENDMENT: Council Member Tanaka moved, seconded by Council Member XX to add to the Motion, “replace in Energy Key Action 1, ‘potential’ with ‘and prioritize.’” AMENDMENT FAILED DUE TO THE LACK OF A SECOND AMENDMENT: Council Member Tanaka moved, seconded by Council Member XX to add to the Motion, “replace in Mobility Key Action 4, ‘bicycle boulevard’ with ‘personal transportation vehicles.’” AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION AS AMENDED RESTATED: Council Member Wolbach moved, seconded by Mayor Scharff to: A. Accept the revised 2018-2020 Sustainability Implementation Plan (SIP) "Key Actions" as a summary of the City’s work program under the Sustainability and Climate Action Plan (S/CAP) Framework for the years 2018-2020; and B. Find this action exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3); and C. Direct Staff to return to Council early 2018 with a discussion of divestment from fossil fuels; and D. Replace in Mobility Key Action 5, “use” with “explore;” and E. Add to Water Goals, “inefficient” between “reduce” and “water;” and F. Direct Staff to ensure the Sustainability and Climate Action Plan (S/CAP) includes the concept of where practical and cost effective. DRAFT ACTION MINUTES Page 6 of 8 City Council Meeting Draft Action Minutes: 12/11/17 MOTION AS AMENDED PASSED: 8-0 Fine absent 16. Status Update and Discussion of the Roth Building Rehabilitation, 300 Homer Avenue; and Recommendation to Approve a One–year Extension of the Option to Lease the Roth Building Between the City of Palo Alto and the Palo Alto History Museum. MOTION: Vice Mayor Kniss moved, seconded by Council Member Kou to: A. Approve an extension of the Option to Lease the Roth Building between the City of Palo Alto and the Palo Alto History Museum until November 30, 2018; and B. Direct Staff to simultaneously develop options for a Request for Proposal (RFP) for leasing the building to another organization and return to Council; and C. At least 50 percent of the funds needed for Phase 1 (as indicated in the Budget Table: Phase 1 on Packet Page 249) must be raised by November 2018, or Staff shall return to Council to discuss releasing an RFP; and D. The Mayor will create a fundraising auxiliary committee of three City Council Members. They will meet with the Board of Directors of the Museum on a regular basis. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part C, “as indicated in the Budget Table: Phase 1 on Packet Page 249” with “$1,750,000.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff to return to Council at the 6-month mark with an update regarding the Palo Alto History Museum.” (New Part E) AMENDMENT: Council Member DuBois moved, seconded by Council Member Holman to replace in the Motion Part A, “2018” with “2019.” AMENDMENT FAILED: 3-5 DuBois, Holman, Kou yes, Fine absent AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to add to the Motion, “the City would use the Sea Scout Transferable Development Rights (TDRs) proceeds ($665,000) for historical restoration as a challenge grant for the next year.” DRAFT ACTION MINUTES Page 7 of 8 City Council Meeting Draft Action Minutes: 12/11/17 AMENDMENT RESTATED AND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “authorize the use of the Sea Scout Building Transferable Development Rights (TDRs) proceeds ($665,000) for historical restoration as a challenge grant for the next year, this amount would not count towards the $1,750,000 included in Part C.” (New Part F) INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part F, “this amount” with “this $665,000 amount.” MOTION AS AMENDED RESTATED: Vice Mayor Kniss moved, seconded by Council Member Kou to: A. Approve an extension of the Option to Lease the Roth Building between the City of Palo Alto and the Palo Alto History Museum until November 30, 2018; and B. Direct Staff to simultaneously develop options for a Request for Proposal (RFP) for leasing the building to another organization and return to Council; and C. At least 50 percent of the funds needed for Phase 1 ($1,750,000) must be raised by November 2018, or Staff shall return to Council to discuss releasing an RFP; and D. The Mayor will create a fundraising auxiliary committee of three City Council Members. They will meet with the Board of Directors of the Museum on a regular basis; and E. Direct Staff to return to Council at the 6-month mark with an update regarding the Palo Alto History Museum; and F. Authorize the use of the Sea Scout Building Transferable Development Rights (TDRs) proceeds ($665,000) for historical restoration as a challenge grant for the next year, this $665,000 amount would not count towards the $1,750,000 included in Part C. MOTION AS AMENDED PASSED: 8-0 Fine absent Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements DRAFT ACTION MINUTES Page 8 of 8 City Council Meeting Draft Action Minutes: 12/11/17 None. Adjournment: The meeting was adjourned at 11:35 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 1 Regular Meeting January 8, 2018 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:15 P.M. Present: DuBois, Filseth, Fine, Holman, Kniss, Kou, Scharff, Tanaka, Wolbach Absent: Special Orders of the Day 1. City Manager Year in Review. NO ACTION TAKEN 2. Election of the Mayor for 2018. NOMINATION: Council Member Filseth nominated Vice Mayor Kniss for Mayor for 2018. NOMINATION PASSED: 9-0 3. Election of the Vice Mayor for 2018. NOMINATION: Council Member Wolbach nominated Council Member Filseth for Vice Mayor for 2018. NOMINATION PASSED: 9-0 4. Resolution Expressing Appreciation for Outstanding Public Service as Mayor to H. Gregory Scharff. MOTION: Council Member Wolbach moved, seconded by Council Member Fine to approve a Resolution expressing appreciation for outstanding public service as Mayor to H. Gregory Scharff. MOTION PASSED: 9-0 Adjournment: The meeting was adjourned at 8:25 P.M.