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Home My WebLink AboutStaff Report 451-10TO: ATTN: FROM: DATE: HONORABLE CITY COUNCIL FINANCE CQMMITTEE CITY MANAGER DECEMBER 21, 2010 DEPARTMENT: ADMINISTRATIVE SERVICES CMR:451:10 SUBJECT: Fiscal Year 2010 Year-End Capital Improvement Program Projects Status Report This is an informational report and no Council action is required. BACKGROUND This report provides information on the status of the City's Capital Improvement Program (CIP) projects as of the end of Fiscal Year (FY) 2010. The attached graphs and matrix (Attachments 1 through 4 and Exhibit A) list all CIP projects and their cun-ent status, and include any issues that might cause a change in the scope or timing of the projects. The repOli is intended to update Council on the progress of all CIP projects opened at the beginning ofFY 20 1 0, and on those that were added or completed during the fiscal year. The report also provides an update on the General Fund infrastructure backlog. DISCUSSION The attached graphs provide detail for General Fund projects: o General Fund Capital Improvement Program ExpenditlU'es Summarized by Project Category for Fiscal Years 2006-2010 (Attachment 1) o General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2006-2010 (Exhibit A) o General Fund Transfers to Infrastructure Reserve for Fiscal Years 2006-2015 (Attachment 2) o General Fund Infi'astructure Backlog Summary (Attachment 5) The attached matrix provides detail for all funds: CMR:45L10 o Fiscal Year 2010 Year-End Capital Improvement Program Projects Status (Attachment 3) o Continuous Capital Projects Expenditures for Fiscal Years 2006-20 10 (Attachment 4) Page 1 of 4 In the attached matrix (Attachment 3), the city departments have submitted infonnation on their projects and commented on any issues that might cause a change in the scope or timing of the projects, The matrix categotizes CIP projects into minor projects (projects that can be completed within a one-year period) and multi-year projects (projects that have multi-year budgets and/or complex implementation schedules with identifiable phases), The project status portion of the matrix identifies the phase ofthc project at fiscal year-end, and illustrates how much progress was made. Preparation of a feasibility study • Development of a master plan • Definition of a project scope • of an Environmental • Hiring a design consultant • Completion of project design • bids or Construction • Acquisition of major equipment • Instaiiation In the ,attached matrix, projects are listed by department for the General Fund and by fund for the Enterprise and Internal ServiccFunds. The matrix also includes information on the total budget of the project from inception, available budget as of the beginning of the fiscal year, fiscal year expenditures, fiscal year contingencies, fiscal year encumbrances, remaining balance in the project budget as of year-end, and the budget percent complete for the project. The matrix does not include "continuous" projects. These projects, such as water meter replacement, have no definitive beginning or end dates and receive ongoing funding to reflect continuing replacement cycles or commitments. Continuous projects are listed by responsible department and fund and include five years of actual expenditures including the current fiscal year through June 30, 2010 (Attachment 4). Attachments 3 and 4 together represent all open CIP projects in the City, RESOURCE IMPACT Below is a summary of the General Fund CIP budget through June 30, 2010, Total Adjusted Budget fol' FY 20 I 0 $93,648,347.95 (I) Less: Total Expenditures for FY 2010 21,277,064.43 Less: Total Encumbered Balance as of June 30, 2010 6,677,616.00 (2) Remaining balance of the budget carried over to FY 2011 $65,693,667,52 (2) (I) Adjusted budget represents budget approved in FY 2010 find remaining unused budge! from prior years that carried oyer to FY 2010, Adjusted budget for FY 2010 includes $54,757.473 in bond proceeds. (2) The encumbered balanee of $6,7 million and the remaining balanee of $65, 7 million· • " total of $72.4 million in FY 2010 --will be added to the adopted CIP budget in FY 2011 of $21,1 !Oillion, This will brillg the total appropriations in FY 2011 to $93.5 million for the General Fund elP projects. CMR:451:10 PageZ of4 ---........ ~- The status of projects that were carried over to FY 20 II are as follows: Pre-Design stage Design stage Construction stage Complete Ongoing Total $1,350,630.29 3,252,979.02 56,752,495.96 1,379,245.76 2,958,316.49 $65,693,667.52 Projects that were completed but still had remaining appropriations as of FY 20 I 0 were closed at the beginning ofFY 2011 and the balances will be returned to appropriate reserves. 'These projects are included in the Comprehensive Annual Financial Report (CAFR) CMR since Council approval is necessary. GENERAL FUND INFRASTRUCTURE BACKLOG UPDATE In April 2008, staff provided Conncil with an initial update of the General Fund infrastructure backlog for the next twenty years (CMR: 167 :08). The infrastructure backlog report was subsequently updated in May, 2009 as palt of the CIP budget process. In May 20 I 0, staff added the Public Safety Building with an estimated cost of$60 million to the backlog list. The updated report is incorporated in the FY 2011 Adopted Capital Budget document (pages 297-298), and is also attached to this ·report as the General Fund Infrasb'ucture Backlog Summary (Attachment 5). The updated report indicated that $302 million (in 2009 dollars) is needed to address infrastructure repairs and renovations in the areas of streets, sidewalks, bridges, parks and open space, City buildings and facilities. Another $208 million (in 2009 dollars), which includes $60 million for the Public Safety Building, is needed to address future infrastructure needs at major City facilities such as building replacements at the Municipal Service Center (MSC), Fire Stations 3 and 4, the Animal Shelter, replacement of the Civic Cepter plaza deck, and completion of the Charleston Arastradero Corridor and Byxbee Park Phase IT projects. Estimatcd infrastructure costs cited above total $510 million (in 2009 dollars). Of the $510 million, $70 million has been identified in the City's FY 2011-2015 Capital Improvement Plan, Note that the library project and library bond proceeds are not included in the backlog or the funding sourccs. Funds for the first year of thc Plan, FY 2011, have been appropriated by the Council, whi Ie funds for the remaining years are approved in concept and will be reviewed each year as part of the CIP budget process. To address the infrastructure backlog, the City Council created a new Infrastructure Blue Ribbon Commission (IBRC). This Commission is tasked by Council to identify and prioritize thc City's infrastructurc needs and to determine funding sources and financing mechanisms to address the City's backlog and/or new needs. At present, there is a significant funding gap between available General Fund rcsources and those needed to address the $51 0 million determined thus far: Staff met with the IBRC on November 18,2010 and December 2,2010 to begin its work. The IBRC has a substantial challenge ahead and staffwiu continue to support the IRBC in developing its finail'eport or recommendation to Council. CMR:451:10 Page 3 of4 --..... _- ATTACHMENTS Attachment 1: General Fund Capital Improvement Program Expenditures Summarized by Project Category for Fiscal Years 2006-2010 Exhibit A: General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2006-2010 Attachment 2: General Fund Transfers to Infrastructure Reserve for Fiscal Years 2006-2015 Attachment 3: Fiscal Year 2010 Year-End Capital Improvement Program Projects Status Attachment 4: Continuous Capital Projects Expenditures fur Fiscal Years 2006-2010 Attachment 5: General Fund Infrastructure BacklogSummary PREPARED BY: F. JAOiCIE AGUSTIN Senior Accountant DEPARTMENT HEAD APPROVAL: LALOPERE Director, Administrative Services CITY MANAGER APPROVAL: CMR:451:IO Page 4 of4 Attachment 1 General Fund Capital Improvement Program Expenditues Summarized by Project Category for Fiscal Years 2006-2010 (in thousands) $12,000 .-------,-,---------------------------, $10,000 $8,000 $6,000 $4,000 $2,000 ' $0 BUildings & Facilities i!1lFY 2006 $3,941 ill FY 2007 $5,924 r" ,._-. -,----- --------------.~-". '0 FY 2008 $5,797 -------_. __ .. - :I:lFY 2009 $10,082 ----------~-- III FY 2010 $9,312 Totals $35,056 -------. ---- .. -.-~ ;g -M------- -'" '" '" -'" ~ ~ N~ ..,. Improvements $112 $272 $30 $612 .... :_-'"at :l Non-Infrastructure Management Plan _._-_._-----,_.-- ~ "'- :;; . ---1 ----"-~ Parks & Open Space Streets & Sidewalks $743 $1,587 $5,743 $1,$67 $7,926 ---------------~--,,_.' ---------,.-_ .. :j2,107 $3,630 $1,733 $2,658 $453 $2,977 $5,859 -----,-_.- $2,504 $110 $440 $6,227 $2,353 $291 $6 $3,460 $5,855 $7,654 L $1,738 $5,553 $12,517 i $31,610 -------~~-~----... --------------------_.' Page 1 of1 1112912010 Exhibit A Children's Theatre Light & Buildings $4,978 Sound Systems Upgrade and Facilities AC-04010 Cubberley & Children's theatre Buildings Stage Floor Replacement and Facilities AC-09001 Children's Theatre Buildings Replacement and Expansion and Facilities CA-OIOI4 Community Services Facilities Buildings 37,474 $30,760 $3,663 Lighting Enhancements and Facilities CC-09001 Dimmer Replacement and Buildings $995 Lighting System and Facilities CC-IOOOO Replacement of Cubberley Buildings 6,739 Gym B Bleachers and Facilities FD-08001 Fire Station #6 Improvements Buildings 8,061 and Facilities Page 1 of22 11129/2010 Exhibit A Building Rehabilitation Facilities PD-04011 Civic Center Parking Buildings $74,581 and Facilities PE-03004 Roth Building Wings Buildings 12,613 86,745 Demolition and Facilities PE-040l0 Children's Library Buildings 770,608 2,369,589 813,189 58,561 Improvements & Expansion and Facilities PE-04011 Cambridge Parking Structure Buildings 58,201 59,105 287,034 Improvements and Facilities PE-04012 Mitchell Park Library & Buildings 91,354 15,018 1,162,429 179,071 123 Community Center and Improvements Facilities PE-04013 Fire Stations 3 & 4 Buildings 16 Replacement: Feasibility Study and Facilities Page 2 of 22 1112912010 Exhibit A Renovation and Facilities PE-05002 Main Library Space Buildings 433,031 34,838 Reconfiguration and Facilities PE-0500J Foothills Park Interpretive Buildings Center Improvements and Facilities PE-05010 College Terrace Library Buildings 12,077 39,277 273,077 337,154 1,545,763 Improvements and Facilities PE-06001 San Antonio Bridge Structural Buildings 2,702 2,338 494 Repairs & Maintenance and Facilities PE-08005 Municipal Service Center Buildings 11,323 752,021 326,898 Resurfacing and Facilities PE-09003 City Facility Parking Lot Buildings Maintenance and Facilities Page 30122 1112912010 Exhibit A 78,162 562,707 and Facilities PE-09006 Mitchell Park Library & Buildings 509,024 3,278,486 Communily Center and (New Construction) Facilities PE-09010 Library & Communily Center Buildings 28,866 518,623 Temporary Facilities and Facilities PE-IOOO2 Ventura Communily Center Buildings 13,283 and Park and Facilities PE-89004 Yacht Harbor Improvements Buildings 1,698 11,949 7,080 21,584 and Facilities PE-95012 Civic Center Plaza Buildings 12p8 Waterproofing and Facilities PE-98020 Public Safely Building Buildings 205,790 623,270 1,093,208 1,000,414 175,289 and Facilities Page4of22 1112912010 Exhibit A MSC Fel!Sibility Study Buildings 4,640 542 and Facilities PF-00006 Roofing Replacement Buildings 37,914 76,769 256,831 21,073 251,344 . and Facilities PF"OOO20 Office space renovation and Buildings 85 19,647 Reallocation and Facilities PF-OIOO2 Civic Center Infrastructure Buildings 1,065,297 438,192 106,643 4,915,782 1,344,006 Improvements. and Facilities PF-OI003 Building Systems Buildings 54,902 64,312 34,304 114,152 36,098 Improvements and Facilities PF-OlOO4 Fire Station Improvements Buildings 48,981 50,514 232,168 575,700 237,018 and Facilities PF-OIOOS Lucie Stern Community Center Buildings 459,885 1,010 980 Improvements and Facilities Page 50122 1112912010 Exhibit A 65,797 47,116 11,076 IlId Facilities PF-04000 Security System Improvements Buildings 193,637 618 5,983 8,903 and Facilities PF-04001 General Building Study Buildings 4,825 170,312 and Facilities PF-04010 Cubberley Mechanical & Buildings 79,779 960,596 165,456 5,218 9,369 Electrical Upgrades and Facilities PF-05002 Municipal Service Center Buildings 29,435 115,025 18,316 12,057 3,530 Renovation and Facilities PF-05003 Foothills Park Interpretive Buildings 36,865 82,626 1,290 Center Improvements and Facilities PF-06000 Baylands Athletic Center Roof Buildings and Bleachers and Facilities Page 6 of22 11/2912010 Exhibit A Improvements and Facilities PF-06003 Cubberley Community Center Buildings 25,054 643,988 70,949 Fire Alarm System and Facilities PF-07000 Art Center Electrical & Buildings 52,063 132,737 234,143 Mechanical Upgrades and Facilities PF-07001 ADA Compliance -Cubberley Buildings 37,815 13,512 205,388 Community Center and Facilities PF-07003 Children's Theatre FirelLife Buildings 247 32,980 7,592 Safety Upgrade and Facilities PF-07011 Roth BuIlding Maintenance Buildings 141,0% 17,909 1,931 3,729 and Facilities PF-08000 Art Center Kiln Hood Buildings 10,076 60,654 14,570 Replacement and Facilities Page 7 of 22 1112912010 PF-lOOOO PF-lOOOl PF-I0002 PF-93009 AC-86017 Lucie Stem Community Center and Theatre Exterior Paint Civic Center Chiller Drive Replacement Rinccnada Pool Plaster Lot "J" CowperfWebster Structural Repairs ADA Compliance Art in Public Places Buildings and Facilities Buildings and Facilities Buildings and Facilities Buildings and Facilities Buildings and Facilities Total Buildings and Facilities Land and Land Improvements ExhibitA 204,495 $3,807,642 $1l2,256 Page 8 0122 , 4,510 72,380 117,756 23,682 96,587 49,955 121,617 235,410 .. $5,924,093 $5,796,904 $10,081,911 $9,31\,891 $29,545 $64,410 $21,556 $17,256 1112912010 Exhibit A AS-08000 Acquisition of Los Altos Land 2,590,061 2,306,958 2,252,250 Treatment Plant and Land Improvements A5-69000 City of Palo Alto Municipal Land 39,075 67,775 Airport Transition Project and Land Improvements PE-09004 Los Altos Treatment Plant Land 135,905 15,468 Master Plan Study and Land Improvements Tojal Land and Land $112,256 $29,545 $2,654,471 $2,503,494 $2,352,749 Improvements FD-09001 Fire Apparatus Equipment Miscellaneous $48,352 $261,283 Replacement FD-09002 Jaws of Life Hurst Tool Miscellaneous 60,905 ReplllJOernent LB-94018 Library Automation Service Miscellaneous $85,563 $5,026 732 Page 90f22 1112912010 PD-04OlO PD-05010 PD-07001 PD-08000 PD-93012 PD-99013 Fire Portable Radio Replacement Police Vehicle Mounted Video Rocording SWAT Van Replacement Crime Scene Evidence Collection Vehicle Fire Communications Computer Systems Police Records Management System Exhibit A Miscellaneous $1,695 112,526 Miscellaneous 1,607 194,462 Miscellaneous 203,193 Miscellaneous Miscellaneous 2,705 6,812 Miscellaneous 31,307 Page 10 of:!:! 1112912010 PE-96008 PL-02023 PO-lOO02 FD-OSOOO PD-07000 Downtown Parking Structure Industrial Cost Pool Downtown Urban Design improvements Master Schematic Design Downtown Tree Grates Sixteen (16) ALS Monitors Mobile Command Vehicle Miscellaneous Miscellaneous Miscellaneous Miscellaneous Total Miscellaneous Non-Infrastructure Management Plan Non-Infrastructure Management Plan Exhibit A 146,192 405,213 91,576 155 19,537 8,270 2,090 29,879 $272,402 $612,345 $452,530 $110,144 $291,162 $192,815 $214,734 $62,650 Page 11 of22 1112912010 ExbibitA Non-Infrastructure 282,376 $578,740 2,184,597 325,978 $6,448 Management Plan PE-07011 Library Service Model Non-Infrastructure 266,912 1,478 Analysis Management Plan PF-06005 Golf Course Maintenance Yard Non-Infrastructure 36,200 Sewer Line Replacement Management Plan PG-08001 Golf Course Driving Range Non-Infrastructure 511,921 Turf & Netting Management Plan PL-05002 Charleston! Arastradero Non-Infrastructure 218,819 529,889 32,076 Corridor Plan Management Plan PL-06001 Adobe Creek Bicycle Bridge Non-Infrastructure 4,184 Replacement Management Plan PL-06002 Comprehensive Parking Non-Infrastructure 4,000 43,470 Signage Plan Management Plan Page 120122 11/2912010 Exhibit A 7,416 33,994 2,250 Management Plan PL-07001 lntermodal Transit Center Non-Infrastructure Management Plan PL-07003 Palo Alto Caltrain Station Non-Infrastructure Connectivity Improvements Management Plan Total Non-Infrastructure $742,872 $1,386,957 $2,977,322 $440,010 $6,448 Management Plan AC10000 Junior Museum & Zoo New Parks $101,790 Bobcat Habitat and Open Space 08-00001 Open Space TmiIs and Parks 582,716 $184,333 $257,594 $123,193 97,766 Amenities and Open Space OS-00002 Open Space Lakes & Ponds Parks 24,063 42,399 41,462 35,909 63,263 Maintenance and Open Space Page 130122 11/2912010 Exhibit A Bayland Parking and Site Parks 83,761 83,605 Improvements and Open Space 08-07000 Foothills Park Road Parks 225,000 25,000 Improvements and Open Space 08-07002 Foothills Park Interpretive Parks 26,120 258,253 2,302 Center & Open Space and Maintenance Yard Parking Open Space 08-09001 Off-Road Pathway Resurfacing Parks 25,4<53 24,719 and Repair and Open Space 08-09002 Baylands Emergency Access Parks Levee Repair and Open Space PE-OOIOI Foothills Park Vista Hill Parks 30,852 18,720 and Open Space PE-OOI06 EleanorlHoover Park Parks 3,136 Improvements and Open Space Page 140122 1112912010 Exhibit A I ! ! 709,361 760 and Open Space PE-OOI08 Baylands Lighting Parks 62,535 Improvements and Open Space PE-OOllO College Terrace Patk Parks 18,524 32,914 97,998 154,927 522 Improvements and Open Space PE-05300 Arastradero Preserve Gateway Parks 230,051 89,118 1,519 9,156 and Open Space PE-06004 Bowden Patk Improvements Parks 20,864 161,395 876 and Open Space PE-0600S University Avenue Gateway Parks 17,521 16,624 27,324 166,612 6,709 Landscaping Improvements and Open Space PE-06007 Park Restroom Installation Parks 13,042 41,134 100,096 and Open Space Page 15 of 22 1112912010 Exhibit A and Open Space PE-07002 Hoover Park Improvements Parks 20,020 696,240 67,053 and Open Space PE..(l7003 Ramos Park Improvements Parks 37,554 458,628 and Open Space PE..(l7005 California Avenue Parks 64,985 49,900 465,324 Improvements and Open Space PE-07006 Boulware Park Improvements Parks 25,520 298,717 3,799 and Open Space PE-07007 Cubberley Turf Renovation Parks 190,950 969,963 and Open Space PE-07009 Baylands Athletic Center Parks 241,891 46,164. Fencing, Dugout & Trailhead and Parking Open Space Page 16 of 22 11129/2010 Exhibit A and Open Space PE-OS004 Lytton Plaza Renovation Parks 23,530 725,733 and Open Space PE-09002 Greer Park Phase IV Parks 1,134 168,231 515,091 and Open Space PE-98003 Mitchell Park Facilities Parks 173,Q45 214,148 196,655 24,962 and Open Space PG-OOOlO Park Facilities Improvements Parks 43,024 1,361 and Open Space PG-040l0 StanfordIPalo Alto Community Parks 8,635 843,591 2,050 869 Playing Field and Open Space PG-OliOOl Tennis and Basketball Court Parks 8,766 130,069 46,881 107,117 100,159 Resurfacing and Open Space Page 17 0122 1112912010 Exhibit A Benches, Signage, Fencing, Walkways, and Perimeter Landscaping Open Space PG-{l7000 Heritage Park Playground Parks 243,546 and Open Space PG-07700 Golf Course lnigation Pump, Parks 63,315 Motors & Control Panel and Replacement Open Space PG-09002 Park and Open Space Parks 73,190 50,883 Emergency Repairs and Open Space J'G-{l9003 Park Maintenance Shop Parks 402 2,858 Remodel and Open Space PG-98001 School Site lnigation Parks 70,328 154 57,268 4,596 161,399 and Open Space Total Parks and Open $1,587,328 $2, 1 06,881 $3,630,436 $1,732,969 $3,459,755 Spa •• Page 18 of 22 11129/2010 Exhibit A $2,970 and Sidewalks PE-OOI03 Lucie Evans Center parking Streets 235,179 $217 Lot Improvements and Sidewalks PE-OOI04 San Antonio Road Median Streets 32,552 146,212 $153,112 $743,106 $239,404 Improvements and Sidewalks PE-OOI05 Embarcadero Road Median Streets 178 1,191 Improvements and Sidewalks PE-OIOI3 El Camino Median Landscape Streets 292,402 53,826 73,655 4,525 and Sidewalks PE-OI021 Homer Avenue Undercrossing Streets 450,060 125,963 and Sidewalks PE-030OS Wildhorse Valley Vehicle Streets Bridge Replacemerrt and Sidewalks Page 19 of 22 . 11/29/2010 Exhibit A Alma Street Landscape Streets 11,253 17,992 16,576 40,901 26,371 Improvements Sidewalks PE-tOOO6 Bridge Rai~ Abutment, and Streets 167,062 Deck Repair and Sidewalks PE-1l01l Highway 101 Pedestrian / Streets 36,385 Bicycle Overcrossing and Sidewalks PE-8l)070 Street Improvements (Street Streets 2,304,729 4,987,364 3,368,496 3,702,381 3,658,566 Improvement Fund) and Sidewalks PE-93010 Embarcadero Pedestrian Bike Streets 18,1% Bridge Path Extension (SIF) and Sidewalks PL-00026 Safe Routes to School Streets 35,251 4,472 105,802 30,000 and Sidewalks PL-0200S EI Camino Reali Ventura Streets 116,000 Avenue Traffic Signal and Sidewalks Page 20 0122 1112912010 Exhibit A Streets and Sidewalks PL-04010 Bicycle Trnnsportation Plan Streets 8,520 5,480 44,483 30,000 lmplemenlll!ion Project and Sidewalks PL-05003 College Terrace Traffic Streets 425 125,372 17,088 545 Calming and Sidewalks PL-05030 Traffic Signa! Upgrades Streets 60,142 30,524 35,908 39,983 279,590 and Sidewalks PL-07000 Downtown North Traffic Streets Circle Hardscape and Sidewalks PL-07002 EI Camino Reali Stanford Streets 2,490 4,790 Intersection and Sidewalks PL-llOOO Highway 101 Pedestrian I Streets Bicycle OVer<:Tossing and Sidewalks Page 21 0122 1112912010 Exhibit A School Commute Safety Streets 5,721 2,490 Improvements (SIF) and Sidewalks Plr99023 Page MilllHanover Streets 3,330 200 and Sidewalks PO-05054 Street lights Improvements Streets 84,785 19,077 11,814 15,970 40,430 and Sidewalks PO-89003 Sidewalk Improvements Streets 2,197,218 2,299,543 2,030,796 1,675,527 1,341,916 and Sidewalks Total Streets and Sidewalks $5,742,733 $7,926,420 $5,858,921 $6,227,373 $5,855,059 Grand Total $12,2U5,233 $17,980,241 $21,370,584 $21,095,901 $21,277,064 Page 22 of 22 1112912010 c c c ~ Attachment 2 General Fund Transfers to Infrastructure Reserve for Fiscal Years 2006·2015 $15,000 $13,000 $11,000 $9,000 $7,000 $5,000 $6,162 2006 2007 2008 2009 2010 2011 Fiscal Year Amount Amount Transferred Returned to to General Net Infrastructure Fund Amount Fiscal Year $(000) $(000) $(000) 2006 $6,212 $50 $6,162 2007 $8,736 $75 a $8,661 2008 $11,807 $117 $11,690 2009 $14,648 b $14,648 2010 $9,900 $3,243 $6,657 2011 $9,802 $9,802 2012 $10,438 $10,438 2013 $10,852 $10,852 2014 $11,294 $11,294 2015 $11,747 $11,747 Total $105,436 $3,485 $101,951 $11,747 ::;,::-;;:.:..o.+!j;--;;;"~-'~-$H;294 10,438 $10,852 2012 2013 2014 2015 Notes: a, Funds transferred to cover GF engineering costs for structures and grounds, b, Includes funding for the Public Safety Building $3,437K Sources: FY 2006 through 2010 are actual amounts FY 2011 Is based on adopted budget FY 2012 through 2015 based on Long Range Financial Forecast Page 1 of 1 11/2912010 FY 2010 YEAR-END eAPIT AL IMPROVEMENT PROGRAM PROJECTS STATlIS GENERAL FUND ADMINISTRATNE SERVICES DEPARTMENT $2,252,250 Attachment 3 $01 $0 I $4,935 I $18,215 I 86%IDeSig;; mTMru:l1 $0 $0 $0 Page 1 cf28 wiL't a plan for early jtennination of the Lease wirb. balance to be Infrastructure Re$eNe. 11flS1201C FY2010 YEAR-E."'D CAPITAL IMPROVEME.'\'T PROGRAM PROJECTs STATUS GENERAL FUlI;D COMMUNITY SERVICES DEPARTMENT Open Space Attachment 3 $530 I $465 and Facilities p am! Open Space 51,325 $0 Page2of2$ IOCCUpaocy permi!.. expenditures are anticipated, and remaining balance will be returned to Infrastrucrure cOnServation for Baylands. 11130l2{i10 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT $398,544 and Open Space - Attachment 3 $0 so $0 Ter= FY asphalt lrepalr at l:jnones schooL Playground repair at Bol Park post repair), Eleanor (water circuit), Rinconadal (tunnel slide}, Mitcllcll (rope climber),~;j I Parks (slide instaHarionSj. -wtu---w\ $2'7841 $41 loo%\comPlete IAgreementwi!h PAUSD ........ 1 ~~ I Alto Union School District) has cllanged where City is no longer in a COSt share ror Site i .. "rigation en> Page 3 of 28 llt3Cl2Ill0 Attachment 3 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND FIRE DEPARTMENT Facilities Page 40128 I comPleting the project. Currently final painting and cabinet refinishing is under 1112212010 FV 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FIJND PLANNING AND ENVIRONME1'iTAL SERVICES DEPARTMENT Streot.. "'" Sidews.lks Non Inn..""""" """""", ... Plm Noo· ~ "-="" PI", $94.900 m.S7S $0 $0 Attachment 3 $0 r so so so $I) SJ) $0; 1-so Page S of2S ~ml ~6i%)c~ttUctioo 'D~ iti I S384,169J)O 1 $74,054.00 I 6"+""""""0" IJ~ II .. . ! I I i I I I i I I I I 't'"1 $1 so $45,816.00 I so $38.,S"lS.OO 59%IOng"';" 1 11>D . I S1:1,030 j SJ26.690.i:io I 1S"/Qr~~Junll I ; J ._[------L-_ 1i119Q010 FY 2010 YEAR-El'iD CAPITAL IMPROVEMllNT PROGRAM PROJECTS STATUS GENERAl FUND PLANNING AND ENVIRONMENTAL SERVICES DEPARTMENT Sidewalks s""'" wl s;_ j infrasuucture M=.s= ".,. and Sidewilks m1,014 $0 so so so Attachment 3 $0 II 10 Page 6 Of 28 Avenue traffic ~ trial in Ian 08. lk PTe ~;mdlhe approved the trail th Califomi, Av_ ~ooI pro; 'Ojt:<lt.Piam:t.itlz aoo ~study focSafeRo\MS to Schoo! ptI',lject on Or=-Road and . Lil'Icom 1111912010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJEctS STATUS GENERAL FUND POLICE DEPARTMENT Attachment 3 Page? 0128 is now in service. lOlogy irrnaIlati<ln: 11119J2010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT University Landscaping Improvements and I and Deck I PedestrianlBicycle ! Facilities and Open Space Buildings ~d Facilities Streets and Sidewalks Street> ""d Sidewalks $211,913 $211.913 $320,132 $320,132 Attachment 3 View. re=ve. $127,233 11 $11,138 $28.151 $15,728 $307.144 $1,247 $18,507 $2 $567,759 $990,541 $291,116 Pump and $0 (Public Works Ops). Page 8 of 28 11{19J'2.010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT Facilities Attachment 3 Buildings and Facilities IPF-lOOOO \chicCenterChil1erDriVe I Suildings I $127,4231 $127A2:3In~ $67,941\ $1,133~1 $3,300 I ~ --$3,345 Ir" $51.698 t --iOO%\Complete I n~---tR~ini~ibalanootoberetume41 IStrucrural Repoit> and Facilities and Facilities $206,126 $81,182 $300.000 { Page9of2S 11/19t2010 FY 2010 YEAR· END CAPITAL IMPROVEMENT 'PROGRAM PROJEL'TS STATIIS GENERAL F'l!'ND PUBLIC WORKS DEPARTMENT Sidewalks and Facilities S= and d~ Parks Md Facilities and Facilities Sl3I,934 $45,211 1 $651,382 $597,207 14,4271 $26.035 1 $948,778 1 Buildings and S50,122,868 I S50,213.844 I 1>3.031,392 facililies and Facilities Attachment 3 S2.057 $90,6221 $3361 SO 1 sl,ml ,,_L $19,406 $142,721 $104.373 Page10of2S $936,717 I 5510,536 I 86o/oiConstruaion INov 10 SlJ 518,839 1 86%/Construction 1 $558;516 J 546.376,842 11 remQV;l.l. street Ilights oondllit replacement lnfia.structute ReseIVe, lConstructionbenri FY 2010, ! Replanting of plants in progress. I~~~~~ in late FY 20 II. 11119/2010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMEI't. $2.580,317 I $283,325 ",d Facilities ~.----- Mecl;a.nicai & Buildings Upgrndes ",d Facilities .~. F~ ~ J Streets ---$150,000 --$250:000 -- ond Sidewalks I sol Attachment 3 $1,651 SO SO $18.22$ $16,513 $}01.136 $I.UO.ISS 30'% Design Deell ron dooumenlS phase. COnstrueti:SCheduled for fY SO 1-iDee II _ 2(J~L ____ $oT SO $250,000 0% Oem Page 11 of:W 11/191'2010 FY 20 10 YEAR-END eAPIT AL IMPROVEMENT PROGRAM PROJECTS ST A !liS INTERNAL SERVICE FUND TECHNOLOGY FUND ADMINISTRATIVE SERVICES OEPARTMEN'T __ ,I ~~~~~~~U $186 $(j Attacl1ment 3 $(j so $(j Page 12 of2B so $, $0 recovery plan hres been completed. C[P -will be closed. mdwillbe 1111912010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND TECHNOLOGY FUND ADMINISTRATIVE SERVICES DEPARTMENT S2S0,OOO $70,702 $1,408 Attachment 3 Page i3 cf28 install cities oftos Altos and Mountain View. A vendor Me; been seleered and negotiations are 11119flO'10 fl! 2010 YEAR-END CAPITAL lMFROVEMEI'iT PROGR"M PROJECTS STATUS INTERNAL SER"lCE FUND TECHNOLOGY FUND ADMINISTRATIVE SERVICES DEPARTMENT $1, Attachment 3 Page 1401'26 1111912.010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND TECHNOLOGY FUND ADMINlSTRA TIVE SERVICES DEPARTMENT Attachment 3 Page 15of28 111i9J2010 FY l<il0 YEAR~END CAPfl'AL IMPRO'''"EMENT PROGRAM PROJECTS STAres lNT[RNAL S£RVICE FUND VEHICLE REPtAC~'T A..'II!D MAJN1'ENANCE FUND PUBLIC WORKS DEPARTlIIENT InVl::\tory Attachment 3 SSO,2SS Iv ....... IV"'cl"';';'l~ I;..~ $2,500,000 I·-C:;·~';;;;cj --"" .. ,"":-1----- '" p~1eo12.6 '" IWng!lO\ll'Ce,lltmiC- $I) $0 so $1 so $0 $24,03:5 11/1!il2C10 FY 21)10 YEAR-END CAPITAL IMPROVEMEJ\'Y PROGRAM PROJU.'"l'S STATlJS IN'Il':RNAL SERVICE FUND VEIDCLE REPlACEMENT AND MA[!>':'TENANCE fUND PUBLIC WORKS DEPARTMENT Attachment 3 PilQIlntlf28 so l1NW2()1C FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE FUND ELECTRIC FUND l'TILITIES DEPARTMENT lr_s,,- ---- $376,510 $2.;6'" Attachment 3 --SOli_ ---,tT---'''Ar~-- I . . ----c"'~1 ---$i6.71)9[ ._-StOO.s<izr~soe;':;De<Jign -jA;n" 11 lUI'J II $140.00(1 $67,567 W'JolDesi,gn JUll 11 " Page 18ot28 d¢fined, preliminary Qeslgtl - - - This proj«;t is being and collS'tIuCted in with me Pm 81vd 4,I12};v ;t...06OO0) and Et Cmnino Rebuild (tL-05000) " wiJh City and pro¢¢du:tes. oomplo:k_ 11/1912010 FY 2010 YEAR· 'END CAPITAL IMPROVEMENT PROGRAM PROJECTS SfATlJS ENTERPRISE Ft7(D ELECTIUCFUND UTILITIES DEPARTMENT E1MOOO EIMOOt MultjMYear Conversion Attachment 3 Page 19 of 2S It ibctween Charleston and San Arrtonio 'rMds. Prel.im.in:uy desi,gn has been I completed and. eonstrl.lCtioo dtawing,s are phases efthe ~ loJanlL 10_ 11/1'912010 FY 2010 YEAR-END CAPrr AL lMPROVEMENT PROGRAM PROJECTS Sf ATUS ENTERPRISE FUND ELECTRIC FUND UTILITIES DEPARTMENT EL-lOOO6 EL-lOOO9 17 Business Rebuild (District 22) $1,116,153 Attachment 3 Line 10 to lun II. Page 20 of 28 11/19/2010 fY 2010 YEAR-ElI<1l CAPITAL lMPROVEMEl>. PROGRAM PROJECTS STATUS ENTERPRISE FUND GAS Ft'ND UTILITIES DEPARTMENT G5-IJ8OOO Minor Attachment 3 page21 at 28 lO$WtinFY201L tostm inFY 201 1. Il to start inFY 201 L electric power wiring, II «Jujprrumt. 11119'2010 IT 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECt'S STATUS ENTERPRISE FUND GASFlr.'4D L'TILmES DEPARTMENT Gs-.oBOU 18 Attachment :3 page 22 of 28 13 ---linclude portions "fGMR 19to acombin¢dprojeetGMR 19and 10. 10 bid Dec 11. 111i9l.2010 FY 20\0 YEAR-END eAPIT AL IMPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE FUND WATERfllND UTILITIES DEPARTMENT Atlachment 3 wr I Construction to stmt May 11 Page 23 Of2S 11/1912010 IT 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM. PROJECTS STATlJS ENTERPRISE FUND WATER FUND UTILITIES DEPARTMENT W~8001 Attachment 3 Page 24 af 2S Feb It. I Report (EIR) to address water -" issues. genera:tQ'rs. 11. in Dec 09. to start Mar 1 L ofWGW Jl&pping and systems ,,"th estimated lcompletion date of Jan II. Construction to start 1st quarter FY Project combined with WMRI I completion date of Jan 11. Construction to start 1st quarter FY . Project combined with 11/19/2010 ,.~ FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE FUND WASTEWATER COLLECTION FUND UTILITIES DEPARTMENT Attachment 3 Page 25 of 28 I 11/18/2010 FY 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS Er.TERPRISE FUND REFUSEFl.JND PUBLIC WORKS DEPARTMENT RF-'l9OO4 RF-lOOO2 ~~+YaR"fi~i'~j;~l~~:!::i;::;': Attachment 3 of site, approvals for Approval has been for Area C. and pennitrittg of the oew flare. is 95% complete. RF-07001 Relocation of Landfill Facilities ---si i 95 .462 I H miO%r D~~i~~~~~~~ I $ep 11 I The rekl(:atiotl (If the Recycling C£nter 5125.000 585.913 Page 26 of 28 rrt Household H:az.ardous facil.ity will be plaoed at the end cfEtnbarcadero Way on the ~ tre3ttnent pbln property. F:!nai design and California Environmental QualilY AGt (CEQA) reviewfot the projea is now in progress. in <arly «mStructlon are I budgeted lor IT 20]2. 11/18/2010 IT 2010 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE FUND STORM DRAL'IAGE FUl'iD PUBLIC WORKS DEPARTMENT Drive Sronn Drains Attachment 3 PageZ7 cf28 May 11 e~ to begin JUt 2011 "11812010 FY 2010 YEAR~END CAPITAL I:MPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE FUND WASTEWATER TREATMENT FUND PUBLIC WORKS DEPARTMENT WQ-04010 WQ-04011 Assessmem WQ-06014 $1,119,6 $1,879,047 $20,395,091 Attachment 3 $404,243 Page 28 of 28 loan; -waiting on XVI """'" United St:ttes Bureau of SBR) for addition.al $4.9 Im11hon gr.mt for City of Pal 0 Alto and City of Mountain View. 11/1812010 Attachment 4 Continuous Capital Projects Expenditures for Fiscal Years 2006·2010 Pr21ect Cateao!X De~artmentlFund Prolect TUle FY Z006 FYZOO1 FY zoos FY 2009 FY 2010 Community Services: Land &: Land Improvements AC·86017 Art in Public Places $112.256 $29,545 $64,410 321,556 $11,266 Planning & Community Environment: Siree1s & Sidewalks Pl·05030 Traffic Signal Upgrades 80,142 30,524 35,90B 3S,9B3 276,187 Public Works· General Fuod : S1reellmptovernemts (Street Improvemenl Streets & Sidewalks PE,SBOrO Fund) 2,304,729 4,987,364 3,368,496 $,702.381 3,323,063 Building & Facilities PF-OOOO6 Roofing Replacement 31,914 76,789 256,831 21,073 227,495 Building & Facilities PF·Ol003 Building Systems Improvements 54,902 64,312 34,304 114,152 36,053 Building & Facilities PF·02022 facility Interior Finishes 47,029 10,579 65,191 41,118 11,016 BuildIng 3; Facilities PF·93009 ADA Compliance 204,495 ge,587 49,955 121.617 216,133 Streets & Sidewalks PO·05054 S1reet lights Improvements 84,165 19,077 11,814 15,910 32,976 Stres!s, & Sidewalks PO·69003 Sidewalk Improvements 2,197,216 2,299,$43 2.030,798 1,615,527 952,503 Public Works· Storm Dralnego Fund: $D·08101 Storm Drain System Replacement 190,315 202,852 615,632 44M82 81,678 Public Works ~ Wast8wat~rTreatm!}nt Fund: WQ·80021 RWQCP Plant Equipment RePlacement 261,356 238-,260 1.156,156 2,544,'81 403,293 WQ·6002' RWQCP System Flow Metering 363,538 160,000 0 56,245 0 Electric F,:,nd ; EL-02011 Electric Utility OIS 0 0 83.546 39,414 166,231 El-06005 FJber Optics Ring Syslem Improvements 22,294 36,145 112.435 58,124 5,531 Aber Optics Customer Design and El·06006 Connecllon Ser'\'lces 42,721 131,930 134,49B 19M08 17,203 El·69026 Electric Customer Connections 1,661.10B 3,402,213 1,962,607 1,467,233 1,102,232 EL·B9031 Communications System Improvements $2,392 $2,610 $50,456 $21,184 $0 E:l-B9038 Substa1ion Protection Improv()ments 0 46,161 423,904 94.411 133,1~Hi aw89044 Substation facility Improvements 20,B70 no130 1,141 93,735 3,133 Electric Dlsiribution System Recoosiruction Elw9B003 and Improvements 1,129,804 2,761,605 2,200,973 1,265,456 1,330,082 Fiber OpUcs Fund i fO-10000 FIber Optic Customer Con~ections 0 0 0 0 66,373 FO·10001 fiber Optic Network System Improvements 0 0 0 0 34,614 pagEt 1 of2 11129/2010 I Prolect Catog0!I Attachment 4 Continuous Capital Projects Expenditures for Fiscal Years 2006·2010 Dt:leartmentIFund project Title Gas Fund; GS-02013 GS-03007 Directional Boring Equipment 08-03002 OS"04003 OS-00002 Gas Main Repla<;oments Polyethylene Fusion Equipment 0$.00008 Replacement GS-03000 System Extensions-Unrolmoorsed 0$.08001 Gas Main Replacements, GMR»Project 16 OS-07002 Gas. Main Replacements, GMR·Ptoject 17 GS-80019 Gas Mal(;fS and RegUlators GS-00017 Gas System Extensions Wastewater Collection fund: WC-02002 WC-03003 WC-04002 WC-05003 WC-OOOO3 WC-07OO4 WC·00012 WC-OooOl WC·l0002 WC-OOO'O we·90013 Water Fund: WS-02OO3 WS-02014 WS·08002 WS·07003 WS-00014 WS-00015 WS·00013 Sewer System Rehabilitation and Augmontatlon. Project 15,16 and 17 Sewer System Rehabilitation and Augmentation, Project 18,19 and 20 Sewer System RehabiHiaiion and Augmentation. Pfoject 21 ,22 and 23 Sewer Syslem Extensions Sewer Manhole Rehabilitation Waler Main Replacements, Projecl18 Wa(er~Gas Wastewater uillities GIS Dala Waler Main Replacements, project 20 Waler Main Rep!acemenls, Project 21 Service and Hydrant Replacements Water Meters Water System Extenstons Page 2 of2 FY Z006 FYZOOT FY 2008 FY 2009 FY 2010 0 0 63 59,410 0 2,075.261 1,Osa,052 433,894 36,121 87,706 0 9,153 0 35,650 0 n6,603 82,515 115 12,000 4,005 229,370 344,176 2,256,296 2,423,677 89,180 0 143,767 814,465 012,018 3,681,252 194,432 2~,764 272,306 244,129 313,598 535.622 075,674 809,586 356,666 347,412 1,395,355 3,374,976 1,394,506 8,840 27,141 168,026 3,048,500 1,378,862 2,154,931 1,161.125 o 0 126 265,656 543,313 214,613 493,663 561,620 370,253 251,152 551,646 441,105 116,173 46,227 IS6,722 31,050 61,310 4,629 19,695 0 0 216 0 33 204,563 32 595,117 1,630,359 93,554 34_ 0 3,326 51,923 226,559 1,363,427 75,768 39,079 58,212 104,951 43,536 163,633 140,891 121,109 14.712 2,290 328,524 116,660 400,152 295,194 285,945 11129/2010 Attachment 5 . General Fund Infrastructure Backlog Summary Adopted General Projected Future Backlog FY 2014 Current FundCIP Unfunded through FY 2028 Backlog Budget Backlog FY 2008-FY2008 -FY2008 -FY 2014-FY 2019· FY 2024- FY 2013 FY 2013 FY 2013 FY 2018 FY 2023 FY2028 Streets Annual Program $24,682,259 $10,975,000 $13,707,259 $16,201,988 $12,123,019 $10,832,987 Transportation $850,000 $850,000 $0 $2,867,934 $1,190,000 $1,763,720 Traffic Signals $1,115,000 $1,115,000 $0 $1,225,000 $1,400,000 $1,557,500 Medians $468,000 $468,000 $0 $25,200 $0 j $0 Street lights $650,000 $650,000 $0 $910,000 $910,000 $910,000 Street Furniture $0 $0 $0 $175,000 $0 1 $175,000 Sidewalks Annual Maintenance $5,100,000 $3,189,686 $1,910,334 $5,432,925 $5,644,691 $5,846,777 District Repairs $9,240,106 $4,910,334 $4,329,772 $2,687,075 $2,255,109 $2,251,223 Bridges/Culverts $2,625,490 $0 $2,625,490 $912,100 1 $2,220,575 $1,273,650 Parks $6,890,591 $5,838,000 $1,052,591 $3,697,005 $7,743,820 $4,354,700 Open Space $5,066,412 $1,773,000 $3,313,412 $4,624,026 $3,766,527 $2,050,156 City Buildings Structures $93,100,667 $32,074,584 2 $61,026,063 $10,911,139 $7,183,667 $6,851,169 Parking Lots $2,014,299 $910,000 $1,104,299 $4,704,935 $3,401,469 $1,768,206 Site Improvements $550,000 $550,000 $0 $294,700 1 $1,168,460 $1,460,609 PA USD Facilities $860,000 $860,000 $O! $334,712 $150,500 $956,900 Subtotals $153,232,824 $64,163,584 $89,069,240 $54,983,739 $49,376,057 $44,074,597 Total Backlog $153,232,824 $54,963,739 $49,378,057 $44,074,597 Total $301,669,21 B Costs = construction cost x 1.4 for project development (excluding annual street program and sidewalks) Costs are in 2009 dollars, inflation not included I No major work is needed due to life cycle analysis 2 This number includes Budget Amendment Ordinance In the amount of $10,754,564 for the Public Safety Building, Mitchell Park Library and Community Center, and Civic Center Infraslructure Improvement Projects SOURCE: CMR:167:08 updated on May 13, 2009 Page 1 of 2 11/29/2010 Attachment 5 Infrastructure Future Needs -Backlog Other Major Infrastructure Projects MSC Building Replacement Public Safety Building Fire Station 3 Fire Station 4 Animal Shelter Junior Museum Charleston Road Corridor Arastradero Road Corridor Glvic Center Plaza Deck Bxybee Park Phase II Los Altos Treatment Plant Clean-up & Preparation 2 San Antonio Road Median & Roadway Improvements Phase II Roth Building Restrooms 1 2009 Dollars 2 This is the general fund portion only Notes: Project Cost1 $93,000,000 $60,000,000 $6,700,000 $7,500,000 $6,930,000 $735,000 $5,700,000 $4,300,000 $16,000,000 $3,625,000 $2,040,000 $1,500,000 $250,000 $208,280,000 This Infrastructure backlog summary was last updated in May 2009, Since its last update, certain projects identified above have been funded and are either already completed or are currently in progress. These projects include the Lytlon Plaza and the San Antonio Road Median & Roadway Improvement Phase II. The Charleston Arastradero Corridor is planned In FY 2013 through FY 2015 with planned funding of $4 million, while the Public Safety Building is added to Ihe list due to the lack of funding source. This list does not Include future infrastructure such as an intermodal transit center and Caltraln grade separations for pedestrians. Source: CMR:167:08 updated on May 13, 2009 Page 2 012 11/29/2010