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HomeMy WebLinkAboutStaff Report 416-10TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS DATE: DECEMBER 6, 2010 CMR:416:10 REPORT TYPE: CONSENT SUBJECT: Adoption of a Resolution Authorizing the Filing of an Application for Federal Surface Transportation Program (STP) Funding and Committing the Necessary Non-Federal Match and Stating the Assurance to Complete the Project for Street Rehabilitation· on Channing Avenue, Lytton Avenue, and Homer Avenue RECOMMENDATION Staff recommends that the Council adopt the attached resolution (Attachment A) authorizing the City Manager or his designee to submit an application to the Santa Clara Valley Transportation Authority for a grant of $549,000 in funds from the federal Surface Transportation Program (STP) for local streets and roads rehabilitation project in FY 2012. The funds will be used for resurfacing segments of Channing Avenue, Homer Avenue, and Lytton Avenue in the summer 2011 Asphalt Overlay Project. BACKGROUND The Santa Clara County Valley Transportation Authority (VTA) released a call for projects for the Local Streets & County Roads -Block Grant Program in March of2010. The Local Streets & County Roads Program redistributed gas tax funds back to local agencies through a population-based equation in Santa Clara County. The City of Palo Alto's share in this program is $549,000. See Attachment B for a map of the project streets. The City plans to use the 2010 Local Streets & County Roads fund allocation to resurface the following street segments: -Channing Avenue, from Webster Street to Lincoln Avenue -Lytton Avenue from Alma Street to Florence Street -Homer A venue, from Webster Street to Middlefield Road Federal funds can only be used for rehabilitation of federal aid-eligible streets with a classification of minor collector or higher and the street must have a Pavement Condition Index (PCI) of between 0 and 70 on the Pavement Management System list in order to qualify for funding. The four blocks of Channing Avenue have an average PCI score of 50 (poor) and most have not been repaved since 1986. The repaving of the five blocks of Lytton Avenue included in this contract will complete planned resurfacing of Lytton Avenue which was started in 2009. The five remaining blocks have an average PCI score of 52 and most of these blocks have not CMR:416:10 PAGE 1 of3 received new pavement since 1966. Homer Avenue between Webster Street and Middlefield Road has a PCI score of 23 and was last resurfaced in 1970. DISCUSSION The summer 2011 Asphalt Overlay Project improvements include street resurfacing, replacement of curb, gutter, sidewalk, driveway and upgrading curb ramps in compliance with the American with Disabilities Act requirements. This Project takes advantage of Local Streets & County Roads funding that is based on a population-based equation method managed by the Santa Clara County Valley Transportation Authority (VTA). The Metropolitan Transportation Commission (MTC) manages the distribution of federal and state funds, including gas tax funds, but MTC partners with the VTA to distribute funds within Santa Clara County. Distribution of Local Streets & County Roads funds have been delayed by the State of California in previous years due to funding constraints. Due to the late distribution in 2010, the City will pursue resurfacing of the project streets in the Fall ofS2012 to allow for coordination with the Utilities Department who will be responsible for repair of underground utility facilities prior to the asphalt overlay projects. Staff continues to meet monthly coordinating projects city wide. This work was coordinated with the Utilities Department by meeting independently with the p!oje~t managers that may have an impact on theproject directly. The project is estimated at $630,000 for design and construction including an $81,000 local match. The project has already been approved by the VTA and MTC and the project was added to the Transportation Improvement Plan (TIP) in October 2010. The proposed resolution validates filing of the 2011 Asphalt Overlays Project into the state's Surface Transportation Program (STP) managed by the MTC. Funding will be available in the Fall 2011 but the project will be delayed until 2012 to allow an opportunity for underground utility facilities to be repaired or upgraded prior to asphalt overlay activities. RESOURCE IMPACT There is no immediate resource impact in submitting the resolution for the project so that funding may considered by the VTA Board of Directors. If the project is funded, a mid-year budget appropriation for the federal and local match funding will be pursued. Since the STP grant funds are disbursed on a reimbursement basis, City funds win be reimbursed by the grant funds. Staff will notify Council when the grant is formally approved. POLICY IMPLICATIONS Federal funds require that the City comply with the Caltrans Local Assistance project delivery policies and procedures. The Public Works Department has implemented several projects in recent years using federal grant funds, and staff is familiar with the procedures, schedule, timing, and reporting requirements. Prevailing wages will be required since federal funds are being used. ENVIRONMENTAL REVIEW These proposed street resurfacing projects are minor alterations and repairs to existing facilities with no expansion of use and are categorically exempt under the California Environmental Quality Act sectionI5301(c) ofthe CEQA guidelines. CMR:416:IO PAGE 2 of3 ATTACHMENTS Attachment A: Resolution Attachment B: Map of Project Streets PREPARED BY: DEP ARTMENT HEAD: CITY MANAGER APPROVAL: CMR:416:10 irector of Public Works PAGE 3 on ' ATTACHMENT A Not Yet Approved Resolution No. --- Resolution of the Council of the City of Palo Alto Authorizing the Filing of an Application for Federal Surface Transportation Program (STP) Funding and Committing the Necessary Non­ Federal Match and Stating the Assurance to Complete the Project WHEREAS, the City of Palo Alto (herein referred to as CITY) is submitting an application to the Metropolitan Transportation Commission (MTC) for $549,000 in funding from the federal Surface Transportation Program (STP) for the 2011 Asphalt Overlay Project for Channing Avenue, Lytton Avenue, and Homer Avenue (herein referred to as PROJECT) for the MTC Resolution, No. 3925, New Federal Surface Transportation Act FY (2011-12) Cycle 1 STP Program: Project Selection Criteria, Policy, Procedures and Programming (herein referred to as PROGRAM); and WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA) (Public Law 109-59, August 10, 2005) continued the Surface Transportation Program (23 U.S.C. § 133) through September 30, 2009; and WHEREAS, SAFETEA has been extended pursuant to Public Law 11-118 and may be subsequently extended pending enactment of successor legislation for continued funding; and WHEREAS, pursuant to SAFETEA, and the regulations promulgated thereunder, eligible project sponsors wishing to receive federal Surface Transportation Program (STP) funds for a project shall submit an application first with the appropriate Metropolitan Planning Organization (MPO), for review and inclusion in the MPO's Transportation Improvement Program (TIP); and WHEREAS, the Metropolitan Transportation Commission (MTC) is the MPO for the nine counties of the San Francisco Bay region; and WHEREAS, MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised) that sets out procedures governing the application and use of STP funds; and WHEREAS, the CITY is an eligible project sponsor for STP funds; and WHEREAS, as part of the application for STP funding, MTC requires a resolution adopted by the responsible implementing agency stating the following: 101l02jb 0130637 1) the commitment of necessary local matching funds of at least 11.47%; and 2) that the sponsor understands that the STP funding is fixed at the programmed amount, and therefore any cost increase cannot be expected to be funded with additional STP funds; and 3) that the project will comply with the procedures specified in Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and 4) the assurance ofthe sponsor to complete the project as described in the 1 Not Yet Approved application, and if approved, as included in MTC's TIP; 5) that the project will comply with all the project-specific requirements as set forth in the PROGRAM. NOW, THEREFORE, BE IT RESOLVED that the CITY is authorized to execute and file an application for funding for the PROJECT under the Surface Transportation Program (STP) of SAFETEA, any extensions of SAFETEA or any successor legislation for continued funding; and be it further RESOLVED that the CITY by adopting this resolution does hereby state that: \ 1. CITY will provide $81,000 in non-federal matching funds; and 2. CITY understands that the STP funding for the project is fixed at the MTC approved programmed amount, and that any cost increases must be funded by the CITY from other funds, and that CITY does not expect any cost increases to be funded with additional STP funding; and 3. CITY understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, as revised); and -4: PROJECT will be implemented as described in the complete application and in this resolution and, if approved, for the amount programmed in the MTC federal TIP; and 5. CITY and the PROJECT will comply with the requirements as set forth in the program; and therefore be it further RESOLVED that CITY is an eligible project sponsor for STP funds; and be it further RESOLVED that CITY is authorized to submit an application for STP funds for the PROJECT; and be it further RESOLVED that there is no legal impediment to CITY making applications for the funds; and be it further RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of CITY to deliver such PROJECT; and be it further RESOLVED that CITY authorizes its City Manager or his designee to execute and file an application with MTC for STP funding for the PROJECT as referenced in this resolution; and be it further RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and be it further II II II II II IOlI02jb 0130637 2 Not Yet Approved RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution and to include the PROJECT, if approved, in MTC's TIP INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk Mayor APPROVED AS TO FORM: APPROVED: Senior Assistant City Attorney City Manager or Designee Director of Administrative Services Director of Public Works 101102jb 0130637 3 / The City of Palo Alto mbrunni, 2010·11'()8 13:57:38 . (\\cc-maps\gis$\gis\adminlroela\Vlew.mdb) ATTACHMENT B 2011 STP PROJECT STREETS 'r I I ==,"" --, - :r I' This map is a product of the City of Palo Alto GIS -. 0' 7SO' The City of Palo Alto assumes no responsibility fOf any .