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Home My WebLink AboutStaff Report 412-10TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DATE: NOVEMBER 22, 2010 REPORT TYPE: CONSENT DEPARTMENT: ADMINISTRATIVE SERVICES CMR: 412:10 SUBJECT: Approval of a Purchase Order with Leotek Electronics USA Corp. in an Amount Not to Exceed $355,281 for a One Time Purchase of Six Hundred LED Stroot Lighting Luminaires in Support of the Utility Department RECOMMENDATION Staff recommends that Council: I. Approve and authorize the City Manager or his designee to execute a Purchasc Order with Leotek Electronics USA Corporation in an amount not to exceed $355,281. DISCUSSION To meet the Utilities Department's request for light-emitting diode (LED) street lighting luminaires, the Purchasing Division solicited for six hundred LED cobra head 250-watt high pressure sodium lighting luminaires. Utility engineering will replace the existing 250-watt high pressure sodium street lighting fixtures with new LED street lighting fixtures at the following locations, between San Antonio Road & University A venue on El Camino Real and at a second location between San Antonio Road & University Avenue on Alma Street. Utility engineeIing has plans to replace the remaining 5400 existing street lighting fixtures with energy efficient LED lighting fixtures within the next 5 years. ' Through this process, a competitive solicitation was issued to award a purchase order that will be used on an as needed basis with the maximum dollar amount that can be ordered under this purehase order of $355,281 dollal's, The LED street lighting luminaires have state-of-the-art technology with excellent thermal management and weather resistance capabilities. The LED street lighting luminaires will be installed on the existing street lighting, utility or traffic signal poles in residential or commercial areas. The luminaires are manufactured to comply with City of Palo Alto specifications and industry standards. CMR:412:10 Page I of2 A Request for Quotation (RFQ) for the LED street lighting luminaire was sent to seven suppliers as well as advertised on the City'S Purchasing Solicitations Web Site. Twenty suppliers responded with quotes (see attachment A). The RFQ for the luminaire requested a unit price based on the quantity of six hundred luminaires for purposes of making an award determination. The Leotek Electronics USA Corporation submitted the lowest responsive bid for the bid item requested. RESOURCE IMPACT There will be no new resource impact on the Electric Fund as a consequence of implementing this purchase order. Electric Fund projects requiring new or retrofitted luminaires have budgets sufficient to cover CIP costs. Thc funds for this purchase come from the Energy Effieiency and Community Block Grants. When the luminaires are purehased through the purchase order, they will become part Qf the City'S Store's inventory replacing the current specified Street Light Luminaries. As the luminaires are installed, inventory is reduced and the cost of the lurninaire is charged to an Electric Fund budgeted project or to budgeted operating expense. POLICY IMPLICATIONS Authorization of this Purchase Order does not represent any change to the existing policy. ENVIRONMENTAL REVIEW The approval of this Purchase Order is categorically exempt from the California Environmental Quality Act, pursuant to Section 15301 of the CEQA Guidelines (repair, maintenance or minor alteration of existing facilities). PREPARED BY: DEPARTMENT HEAD: CITY MANAGER APPROVAL: ATTACHMENTS Attachment A: Bid Summary Attachment B: PictlU"e CMR:412:10 PlU"chasing an.agel' Director of Administrative Services Page 2 of2 ATfACHMENT A Subtotal (Oty x Unit Price) $325.200 $333.840.001 $344,400 $346.000 $353.550 $373,800.00 $378,000 $405.360 $407.370 $410.400::::_. f.-_...",Tax(925%) 1110.0925 $30,061 $30.660.20 $31,857 $32.190 $32.703 $34,578.50 $34,985 $37,49611 $37,682 $37,962 D=~~Cla~2~_~, __ ~ __ $_3_~_~_:_:~_:_6_~_~~.~ __ $_3_R_~~~=r~ ___ $_~_0=~=:~O~ ___ H_a_6_~~~+ __ $_~_8_'3_7_:_:,I ___ $_4_'2_~_~_:+. ___ $_U_~_~_e~._I_$_U_5_~_:_:~ __ M_·_:_N:_20S~ .. _ .... _.~-~ FO;;;0:;;3=1~W:""arranty '" 7 Years (Yes/No) I Yes Yes Ya< No/5·Va.rWarr NoIS·Va.rWarr Ves Yes ___ Y_e:..:s~v.s+$70/ea, Yes Fo,;,049~W~arranty 10 Years '(Ves/No) I _+ __ +_ .. _ .... _v_e-ts ___ ._N_O~ __ ~-ve~.~-=--_-_-. -... :;:N;-0t====:_ ..c_~ N~O~====~=== N~O~=======N~O~~_ .. __ .:.:N=jO ___ .:.:N=j0 ---...::::.t Delivery ARC <1 Ow .. e::::e::.k:;::s __ +-_-+ ._t-__ ._ ..... 9:=t-____ .. .....:I.j6 "._ . __ .::.6: __ . ___ . .::;8 , ___ ... _...:.:I.j 10..... __ • ____ 1O::jl, ____ :l.:1.j0 1._ _-.::.8t-._..1.Of--_..:.l.:1.j0 ___ --ii 1 005 +---.--~-. -:-::. --1-.--:.:---+-.. 'C=-..... +-.--:-::-. '-.... ---.--.... --:::--t- 11 12 I 13 14 15 16 17 18 19 20 1=+r===:==:======;ir==~=~~~=r.=§=-4==::~"",=9===:=.~=f===:~=="'1F==~:=:==+=~~==l=::=~:=+==:=.~=j=~~=+ .. -.... --I BID ~_. __ -=D==E=-SCRIPTION ~IBiDl ONE SOURC§,: f-_=JA..;M-,,-. __ +--,W..;,E;;.;S:..;C;..;O..;-4:_. __ ~E~CO.6 ENERGYTECH II GEO HONN JAM~ .. _ WESCO·l WESCO-2 JTEM C .... ~~ UNIT 10~YRWarr '; 1~YearWarr BETA : LED Roadway 1I'-·L~E:::D:'::R:":o':':a:':dw:':.'-y--i-1-0--Y:-': •• "'r::'w-.·rr~-YOUNG&CO 7~YearWarr' 10~YearWart ~~~==========Ii~9F;;;;;;;'+=~~~I~~~=i'"-~~~'-'--'~'-'~'--:--F;;;;;;;;;=~=li==;;;;;;"~;;;f,=4=;;;';;;~9~~;;:=+~~9=~~9----I 1===lrIM;;";;;O;;;Uf;,;;aC;;lu;;re='==;=======::=:,,=!!j ===l~_-t __ =GE I C.,.R..,E:::E_i==,,;;,C,;;;OO;;;,;PE;;;R==t Beta LED-120 HOLoPHANE .Iumen GE I COOPER CREE COOPER COOPER LED streelight luminaire equlvafenl to a 250 ; 001 i Watt HPS lummalre 600 EA $697.31 1 ----···----·····--·--····--+--f---'-- ! ---+-_. _ ..... ___ ..... _--t-__ +-T-l-· ...•• _ ... :c----+- -+-_ .... - $634 $945.00 $805.00. $815 $754 $781.00 $789,00 $826 $862.50 II ,:Subtotal (Qty x Unit Price) $418,386 $452,100 $466,600.00 $473.400,00 $463,000.00 $488.970 $495,390 $500,250 $517,500.00 $567,000.00 Tax (9.25%) 0.0925 $36,7011 $41.619 $43,345.50 $43,769.50 $44,677,50 $45.230 $45,824 $46,273 $47,866.75 $52.447.50 Total $457.087 $493,919 $511,945.50 $517,189.50 $527.677.50 $534,200 $541,214 $546,523 $565,368.75 $619,447.50 ATTACHMENT B liThe l,teader In @ectro-«ptics ~olo8Y" 1)\~~~fJ &~~'41l €I~,')il ~0 C8 .....---.... a ,ub,ldla,y company of LITE(') ~ r ~. GCAl Series The LED Street Light With The Features Cities Wantl Daytime Form with Proven Market Acceptance Based on shape of traaitional roadway luminaire · Non-controversial HID retrofit · Low profile -virtually disappears in silhouette Full Cutoff Optics with Performance of Drop Lens · Recessed LEDs and optics are fully shielded at 90 0 · Precision micro-lenses provide uniform illumination Reduced Maintenance 74,000+ hour LED life eliminates lamp ~hanges · Tool-less access to electrical housing · Driver mounted to safety power door Sustainable Design · 50% energy savings reduces greenhouse gases · 100% mercury and lead free Ordering Information I GCAl 40C MV I I NW I I I I 2M I I I GCA1-LED Number! Voltage Nominal LED Light Distribution Street Light Correlated Color Type ofLEDs MV -120-277V 2M -Typ~ 2 Medium I I Temperature' GCAD1-LED 20C 2X -Type 2 Extra Wide HV'-347 -480V NW-4000K St,eet Light 40C 3M -Type 3 Medium with dimming 60C Footnotes: soc 1. Available with 350mA and 700mA drive current only 2. NW standard. Consult factory for other LED color temperatures. 3. Light gray standard. Consult factbry for other fjnishes. 4. Flush mounted shield easily field lhstalled. Cuts light off YI mountrhg height behind luminaire. S. Non-field adjustable drive current. SpeciFy setting of 350mA, 530mA, or 700mA. Wattage Replacement Chart • System HID Replacement Lamp Wattage Watts (Typical HID System Wattage) Leotek Se ries GCAl-20C-530mA* 37 70W MV (88W) GCAl-20C-700mA* 51 70W HPS (95W), lOOW MH (128W) GCAl-40C-350mA* 46 70W HPS (95W), 100W MH (128W) GCAl-40C-530mA * 68 lOOW HPS (130W) GCAl-60C-350mA * 71 lOOW HPS (130W) GCAl-60C-530mA* 105 150W HPS (190W), 175W MH (208W) GCAl-60C-700mA* 145 200W HPS (240W), 250W MH (295W) GCAl-80C-530mA* 131 250W HPS (2~5W), 400W MH (465W) GCAl-80C-700mA* 183 3lOW HPS (365W) ·Designates power supply drive current Note: Actual HID wattage equivalents will depend on specific application characteristics, design criteria, and distribution type, Consult your Leotek Representative to select the appropriate /uminaire, 'J GY I BSK I I I I , Finish' Accessories/Options GY -Gray BSK -Bi,d Spide, Kit SPB -Squa'e Pole B'acket RPB -Round Pole Bracket PTB -Pole-Top Bracket WB -Wall Bracket HSS'-House Side Shield 350 -Factory set 350mA . Drive Current 700 -Factocy set 700mA Drive Current FDC5-Fixed Drive CUrrent WL -Utility Wattage Label GreenCobra 1 '" street lights are a simple replacement for traditional HID cobra head style fixtures, mounting directly to the exIsting mast arm.