HomeMy WebLinkAboutStaff Report 408-10City of Palo Alto
City Manager's Report
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TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE: DECEMBER 6, 2010 CMR: 408:10
REPORT TYPE: CONSENT
SUBJECT: Approval of a Contract with California Land Management (CLM) in The
Amount of $110,053 for the First Year of Service for Park Ranger Patrol
Services in Palo Alto's Urban Parks, Refuse Area, Byxbee Park and Baylands
Nature Preserve
RECOMMENDATION
Staff recommends that Council:
1. Approve and authorize the Mayor to execute the attached contract (Attachment A) with
California Land Management (CLM) in the amount of $110,053 for the first (partial) year of
services for ranger patrol services in Palo Alto's urban parks, Refuse Area, Byxbee Park and the
Baylands Nature Preserve for the period beginning November 1, 2010 and ending October 31,
2011..
2. Authorize the City Manager or his designee to exercise the option to renew the aforementioned
contract with CLM for the subsequent years, provided CLM is responsive to the City's needs
and the quality of CLM' s services are acceptable during the first term of the contract (and! or
other conditions which will determine the City's willingness to renew the contract).
BACKGROUND
Since 1983, the City of Palo Alto has contracted with California Land Management for ranger
services to supplement services provided by Open Space and Park staff. CLM has demonstrated the·
ability to provide important services in the areas of: visible patrol; enforcement of City ordinances
and regulations related to parks; emergency first aid and CPR; routine maintenance; and janitorial
services. The scope of work for the urban parks, Refuse Area, Byxbee Park, and the Baylands Nature
Preserve (Attachment A) explains in detail the specific duties ofCLM.
CMR: 408:10 Page 1 of3
The City originally contracted with CLM to provide security patrols to prevent illegal dumping and
to check for fires at the refuse area. CLM's services were later expanded to help monitor and
potentially prevent dumping and fires in the Baylands Preserve and to provide weekend patrols of
Mitchell and Rinconada Parks. In combination with the City's park rangers, CLM has been highly
effective in reducing the problems of overuse and inappropriate behavior in the urban parks.
DISCUSSION
The attached contract is for park ranger services for the Community Services Department in the
urban parks and downtown park restrooms in the amount of $20,339; and in the Public Works
Department for the Refuse Area, Byxbee Park and the Baylands Nature Preserve in the amount of
$89,714.
Because of the unique range of services required by this contract for a combination of security patrol,
janitorial service and first aid response, the City has in the past been able to identify only one
contractor qualified to perform these services. In 2007 Staff conducted a solicitation process seeking
proposals from a variety of security, janitorial, and maintenance firms for the provision of the
services provided under this contract. The Request for Proposal was distributed to twenty potential
bidders and was advertised for a 30-day period. The only proposal that was submitted came from
CLM.
With the term ending for the previous contract, staff looked to see if the market place had changed to
where there is a company that could also provide a proposal for these services other than CLM.
Seeking to find additional proposers who may want to propose on this contract, staff reached out to
the City of Mountain View, which also contracts with CLM to provide Ranger service for several of
their parks. The City of Mountain View advised that when they under took the same type of review
that City Staffwas contemplating, they determined that only CLM was available to provide these
services. Accordingly, the City of Mountain View entered into a five-year contract with CLM.
RESOURCE IMPACT
Funds for the proposed contract for ranger services in the urban parks are included in the adopted
Community Services Department Fiscal Year 20 11 Operating Budget. Funds for the portion of the
contract for services in the Refuse Area, Byxbee Park and the Baylands Nature Preserve have been
included in the adopted Public Works Department Refuse Fund Fiscal Year 2011 Operating Budget.
Cost-of-living increases negotiated for the second through fifth years of the contracts will be
recommended in the budget process for Fiscal years 2012-2016.
POLICY IMPLICATIONS
The recommendations in this report are consistent with current City policies.
ENVIRONMENTAL ASSESSMENT
These contracts are not projects as defined by the California Environmental Quality Act (CEQA),
and are not subject to CEQA requirements.
CMR: 408:10 Page 2 of3
ATTACHMENT
Attachment A: Contract -California Land Management
Prepared By:-72-f-L,.c......~~~· ~~~t:--~A)u~A~N~D~~-=S~ON-=--~G!!o:-£-.~-=--. )+--
Department Head ReView: ____ :_~~n .... ~:::...p--:a,4:e--:,#~t:..~-k..£s,'--an-d-G-O-lf-D-i_V_iS_io_n_M_an_a_ger
Director, Community Services Department
CITY MANAGER APPROVAL: '-IJ,..t...W./lJ.;/J
~JAMESKEENE -
City Manager
CMR: 408: 10 Page 3 of 3
CITY OF PALO ALTO CONTRACT NO. C11137580
AGREEMENT BETWEEN THE CITY OF PALO ALTO AND CALIFORNIA LAND
MANAGEMENT
FOR PROFESSIONAL SERVICES
RANGER PATROL AND PARK MAINTENANCE SERVICES
This Agreement is entered into on this 1 st day ofNov~ber, 2010, ("Agreement'') by
and between the CITY OF PALO ALTO, a California chartered municipal corporation ("CITY"),
and CALIFORNIA LAND MANAGEMENT, a California Corporation, located at 675 Gilman
Street, Palo Alto, CA 94301-2528 (PH) 650-322-1181 ("CONSULTANT").
RECITALS
The following recitals are a substantive portion of this Agreement.
A. CITY intends to patrol and maintain its Urban Parks, Refuse Area, Baylands Nature
Preserve, Byxbee and Downtown Parks ("Project") and desires to engage a consultant to provide
both Ranger Patrol Services and Park Maintenance SerVices, in connection with the Project
("Services").
B. CONSULTANT has represented that it has the necessary professional expertise,
qualifications, and capability, and all required licenses and/or certifications to provide the Services.
C. CITY in reliance on these representations desires to engage CONSULTANT to provide the
Services as more fully described in Exhibit "A", attached to and made a part of this Agreet1lent.
NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions, this
Agreement, the parties agree:
'.:.
AGREEMENT
SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perforin the Services described in
Exhibit "A" in accordance with the terms and conditions contained in this Agreement. The .
performance of all Services shall be to the reasonable satisfaction of CITY.
SECTION 2. TERM.
The term of this Agreement shall be from the date of its full execution through October 31, 2015,
unless terminated earlier pursuant to Section 19 of this Agreement.
SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance of
Services under this Agreement. CONSULTANT shall complete the Services within the term of this
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Agreement and in accordance with the schedule set forth in Exhibit "B", attached to and made a part
of this Agreement. Any Services for which times for performance are not specified in this
Agreement shall be commenced and completed by CONSULTANT in a reasonably prompt and
timely manner based upon the circumstances and direction communicated to the CONSULTANT.
CITY's agreement to extend the term or the schedule for performance shall not preclude recovery of
damages for delay if the extension is required due to the fault of CONSULTANT.
SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit "A", including both
payment for professional services and reimbursable expenses, shall not exceed one hundred ten
thousand fifty three dollars ($110,053.00) for Year 1. The applicable rates and schedule of
payment are set out in Exhibit "C-l", and Exhibit "C-2", entitled "Schedule of Rates" which are
attached to and made a part of this Agreement.
Compensation for Years 2 through 5 shall be negotiated on an annual basis between CONSULTANT
and CITY. The rates of payment shall be adjusted annually on the first day of November (in 2011,
2012,2013 and 2014). These rates adjustments shall be based solely on a negotiated and mutually
agreed to cost.ofliving increase based on the regional Consumer Price Index. Increases must be
agreed to in writing by June 30 of each year-prior to the November 1 effective date for the new
contract year.
Additional Services, if any, shall be authorized in accordance with-and.suhJectiO-thaprmrisiollS-o.L-f _____ -,
Exhibit"C". CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described in Exhibit "A".
SECTIONS. INVOICES. In order to request payment, CONSULTANT shall submit monthly
invoices to the CITY describing the services performed and the applicable charges (including an
identification of personnel who performed the services, hours worked, hourly rates, and
reimbursable expenses), based upon the CONSULTANT's billing rates (set forth in Exhibit "C-l ").
If applicable, the invoice shall also describe the percentage of completion of each task. The
information in CONSULTANT's payment requests shall be subject to verification by CITY ..
CONSULTANT shall send all invoices to the CITY's project manager at the address specified in
Section 13 below. The CITY will generally process and pay invoices within thirty (30) days of
receipt.
SECTION 6. OUALIFICATIONS/STANDARD OF CARE. All of the Services shall be
performed by CONSULTANT or under CONSULTANT's supervision. CONSULTANT represents
that it possesses the professional and technical personnel necessary to perform the Services required
by this Agreement and that the personnel have sufficient skill and experience to perform the Services
assigned to them. CONSULTANT represents that it, its employees and subconsultants, if permitted,
have and shall maintain during the term of this Agreement all licenses, permits, qualifications,
insurance and approvals of whatever nature that are legally required to perform the Services.
All of the services to be furnished by CONSULTANT under this agreement shall meet the
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professional standard and quality that prevail among professionals in the same discipline and of
similar knowledge and skill engaged in related work throughout California under the same or similar
circumstances.
SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of and
in compliance with all federal, state and local laws, ordinances, regulations, and orders that may
affect in any manner "the Project or the performance of the Services or those engaged to perform
Services under this Agreement. CONSULTANT shall procure all permits and licenses, pay all
charges and fees, and give all notices required by law in the performance of the Services.
SECTION 8. ERRORS/OMISSIONS. CONSULTANT shall correct, at no cost to CITY, any and
all errors, omissions, or ambiguities in the Services rendered to CITY, provided CITY gives
appropriate notice to CONSULTANT. If CONSULTANT has prepared plans and specifications or
other design documents to construct the Project, CONSULTANT shall be obligated to correct any
and all errors, omissions or ambiguities discovered prior to and during the course of the Project.
This obligation shall survive termination of the Agreement. .
SECTION 9. COST ESTIMATES. Not Applicable
SECTION 10. INDEPENDENT CONTRACTOR. It is understood-and agreed that in performing
the Services under this Agreement CONSULTANT, and any person employed by or contracted with
CONSULTANT to furnish labor and/or materials under this Agreement, shall act as and be an
independent contractor and not an agent or employee of the CITY.
SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of
.' CONSULTANT are material considerations for this Agreement. CONSULTANT shall not assign or
transfer any interest in this Agreement nor the performance of any of CONSULTANT's obligations
hereunder without the prior written consent of the city manager. Consent to one assignment will not
be deemed to be consent to any subsequent assignment. Any assignment made without the approval
of the city manager will be void.
SECTION 12. SUBCONTRACTING.
CONSULTANT shall not subcontract any portion of the work to be performed under this Agreement
without the prior written authorization of the city manager or designee.
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SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Eric Mart,
President, as the project director to have supervisory responsibility for the performance, progress,
and execution of the Services and Mike Escobar, Operations manager, as the project coordinator to
represent CONSULTANT during the day-to-day work on the Project. If circumstances cause the
substitution of the Account Executive, Project Manager/Support Services Manager, or any other key
personnel for any reason, the appointment of a substitute Account Executive and the assignment of
any key new or replacement personnel will be subject to the prior written approval of the CITY's
project manager. CONSULTANT, at CITY's request, shall promptly remove personnel who CITY
finds do not perform the Services in an acceptable manner, are uncooperative, or present a threat to
the adequate or timely completion of the Project or a threat to the safety of persons or property.
The City's project manager is Daren Anderson, Community Services Department, Open Space,
Parks and Golf Division, 1305 Middlefield Road, Palo Alto, CA 94303, Telephone: 650-496.6950.
The project manager will be CONSULTANT's point of contact with respect to performance,
progress and execution of the Services. The CITY may designate an alternate CITY project
manager from time to time.
SECTION 14. OWNERSHIP OF MATERIALS. Upon delivery, all work product, including
without limitation, all writings, drawings, plans, reports, specifications, calculations, documents,
other materials and copyright interests developed under this Agreement shall be and remain the
exclusive property of CITY without restriction or limitation upon their use. CONSULTANT agrees
that all copyrights which arise from creation of the work pursuant to this Agreement shall be vested
in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other intellectual
property rights in favor of the CITY. N either CONSULTANT nor its contractors, if any, shall make
any of such materials available to any individual or organization without the prior written approval
of the City Manager or designee. CONSULTANT makes no representation of the suitability of the
work product for use in or application to circumstances not contemplated by the scope of work.
SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time
during the term of this Agreement and for three (3) years thereafter, CONSULTANT's records
pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and
retain such records for at least three (3) years after the expiration or earlier termination of this
Agreement.
SECTION 16. INDEMNITY.
16.1. To the fullest extent permitted by law, CONSULTANT shall protect,
indemnify, defend and hold harmless CITY, its Council members, officers, employees and agents
(each an "Indemnified Party") from and against any and all demands, claims, or liability of any
nature, including death or injury to any person, property damage or any other loss, including all
costs and expenses of whatever nature including attorneys fees, experts fees, court costs and
disbursements ("Claims") resulting from, arising out of or in any manner related to performance or
nonperformance by CONSULTANT, its officers; employees, agents or contractors under this
Agreement, regardless of whether or not it is caused in part by an Indemnified Party.
16.2. Notwithstanding the above, nothing in this Section 16 shall be construed to
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require CONSULTANT to indemnify an Indemnified Party from Claims arising from the active
negligence, sole negligence or willful misconduct of an Indemnified Party. .
16.3. The acceptance of CONSULTANT's services and duties by CITY shall not
operate as a waiver of the right of indemnification. The provisions of this Section 16 shall survive .
the expiration or early termination of this Agreement.
SECTION 17 • WAIVERS. The waiver by either party of any breach or violation of any covenant,
term, condition or provision of this Agreement, or of the provisions of any ordinance or law, will not
be deemed to be a waiver of any other term, covenant, condition, provisions, ordinance or law, or of
any subsequent breach or violation of the same or of any other term, covenant, condition, provision,
ordinance or law.
SECTION 18. INSURANCE.
18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in full
force and effect during the term of this Agreement, the insurance coverage described in Exhibit "D".
CONSULTANT and its contractors, if any, shall obtain a policy endorsement nami:ng CITY as an
additional insured under any general liability or automobile policy or policies.
18.2. All insurance coverage required hereunder shall be provided through carriers
with AM Best's Key Rating Guide ratings of A-: VII or higher which are licensed or authorized to
transact insurance business in the State of California. Any and all contractors of CONSULTANT
retained to perform Services under this Agreement will obtain and maintain, in full force and effect
during the term of this Agreement, identical insurance coverage, naming CITY as an additional
insured under such policies as required above.
18.3. Certificates evidencing such insurance shall be filed with CITY concurrently
with the execution of this Agreement. The certificates will be subject to the approval of CITY's Risk
Manager and will contain an endorsement stating that the insurance is primary coverage and will not
be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the
Purchasing Manager thirty (30) days' prior written notice of the cancellation or modification,
CONSULTANT shall be responsible for ensuring that current certificates evidencing the insurance
are provided to CITY's Purchasing Manager during the entire term of this Agreement.
18.4. The procuring of such required policy or policies of insurance will not be
construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification provisions
of this Agreement. Notwithstanding the policy or policies of insurance, CONSULTANT will be
obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as
a result of the Services performed under this Agreement, including such damage, injury, or loss
arising after the Agreement is terminated or the term has expired.
SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.
19.1. The City Manager may suspend the performance of the Services, in whole or
in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior written
notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will immediately
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discontinue its perfonnance of the Services.
19 .2. CONSULTANT may tenninate this Agreement or suspend its perfonnance of
the Services by giving Sixty (60) days prior written notice thereof to CITY ~ but only in the event of a
substantial failure ofperfonnance by CITY.
19.3. Upon such suspension or tennination, CONSULTANT shall deliver to the
City Manager immediately any' and all copies of studies, sketches, drawings, computations, and
other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or given
to CONSULTANT or its contractors, if any, in connection With this Agreement. Such materials will
become the property of CITY.
19.4. Upon such suspension or tennination by CITY, CONSUL TANTwill be paid
for the Services rendered or materials delivered to CITY in accordance with the scope of services on
or before the effective date (i.e., 10 days after giving notice) of suspension or tennination; provided,
however, if this Agreement is suspended or tenninated on account of a default by CONSUL TANT~
CITY will be obligated to compensate CONSULTANT only for that portion of CONSULTANT's
services which are of direct and immediate benefit to CITY as such detennination may be made by
the City Manager acting in the reasonable exercise ofhislher discretion. The following Sections will
survive any expiration or tennination of this Agreement: 14, 15, 16, 19.4, 20~ and 25.
19.5. No payment, partial payment, acceptance, or partial acceptance by CITY will
operate as a waiver on the part of CITY of any of its rights under this Agreement.
19.6. If the City Council does not budget funds to cover the next segment by
July 1 of any year, this Contract shall automatically terminate with sixty-days (60) notice to
Contractor. '.
SECTION 20. NOTICES.
All notices hereunder will be given in writing and mailed, postage prepaid, by
certified mail, addressed as follows:
To CITY: Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
With a copy to the Purchasing Manager, address same as above for City Clerk
To CONSULTANT: Attention of the project director
at the address of CONSULTANT recited above
SECTION 21. CONFLICT OF INTEREST.
21.1. In accepting this Agreement, CONSULTANT ~ovenants that it presently has
no interest, and will not acquire any interest, direct or indirect, fmailcial or otherwise~ which would
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conflict in any manner or degree with the performance of the Services.
21.2. CONSULTANT further covenants that, in the performance ofthis Agreement,
it will not employ subconsultants, contractors or persons having such an interest. CONSULTANT
certifies that no person who has or will have any financial interest under this Agreement is an officer
or employee of CITY; this provision will be interpreted in accordance with the applicable provisions
of the Palo Alto Municipal Code and the Government Code of the State of California.
21.3. Ifthe Project Manager determines that CONSULTANT is a "Consultant" as
that term is defined by the Regulations of the Fair Political Practices Commission, CONSULTANT
shall be required and agrees to file the appropriate financial disclosure documents required by the
Palo Alto Municipal Code and the Political Reform Act.
SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section
2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not
discriminate in the employment of any person because of the race, skin color, gender, age, religion,
disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status,
weight or height of such person. CONSULTANT acknowledges that it has read and understands the
provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to Nondiscrimination
Requirements and the penalties for violation thereof, and agrees to meet all requirements of Section
2.30.510 pertaining to nondiscrimination in employment. .
SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO WASTE
REQUIREMENTS. CONSULTANT shall comply with the CITY's Environmentally Preferred
Purchasing policies which are available at the CITY's Purchasing Division, Administrative Services
Department, incorporated by reference and may be amended from time to time. CONSULTANT
shall comply with waste reduction, reuse, recycling and disposal requirements ofthe CITY's Zero
Waste Program. Zero Waste best practices include first minimizing and reducing waste; second,
reusing waste and third, recycling or compo sting waste. In particular, Consultant shall comply with
the following zero waste requirements:
• All printed materials provided by Consultant to CITY generated from a personal
computer and printer including but not limited to, proposals, quotes, invoices,
reports, and public education materials, shall be double-sided and printed on a
minimum of 30% or greater post-consumer content paper, unless otherwise approved
by the City's Project Manager. Any submitted materials printed by a professional
printing company shall be a minimum of 3 0% or greater post-consumer material and
printed with vegetable based inks.
• Goods purchased by Consultant on behalf of the CITY shall be purchased in
accordance with the CITY's Environmental Purchasing Policy including but not
limited to Extended Producer Responsibility requirements for products and
packaging. A copy of this policy is on file at the Purchasing Office.
• Reusable/returnable pallets shall be taken back by the Consultant, at no additional
_cost to the CITY, for reuse or recycling. Consultant shall provide documentation
from the facility accepting the pallets to verify that pallets are not being disposed. .
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SECTION 24. NON-APPROPRIATION
24.1. This Agreement is subject to the fiscal provisions of the Charter ofthe CITY
of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any penalty
(a) at the end of any fiscal year in the event that funds are not appropriated for the following fiscal
year, or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion
of the fiscal year and funds for this Agreement are no longer available. This section shall take
precedence in the event of a conflict with any other covenant, term, condition, or provision of this
Agreement.
SECTION 25. MISCELLANEOUS PROVISIONS.
25.1. This Agreement will be governed by the laws of the State of California.
25.2. In the event that an action is brought, the parties agree that trial of such action
will be vested exclusively in the state courts of California in the County of Santa Clara, State of
California.
25.3. The prevailing party in any action brought to enforce the provisions of this
Agreement may recover its reasonable costs and attorneys' fees exp~nded in connection with that
action. The prevailing party shall be entitled to recover an amount equal to the fair market value of
legal services provided by attorneys employed by it as well as any attorneys' fees paid to third
parties.
25.4. This document represents the entire and integrated agreement between the
parties and supersedes all prior negotiations, representations, and contracts, either written or oral.
This document may be amended only by a written instrument, which is signed by the parties.
25.5. The covenants, terms, conditions and provisions of this Agreement will apply
to, and will bind, the heirs, successors, executors, administrators, assignees, and consultants of the
parties.
25.6. If a court of competent jurisdiction finds or rules that any provision of this
Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this
Agreement and any amendments thereto will remain in full force and effect.
25.7. All exhibits referred to in this Agreement and any addenda, appendices,
attachments, and schedules to this Agreement which, from time to time, may be referred to in any
duly executed amendment hereto are by such reference incorporated in this Agreement and will be
deemed to be a part of this Agreement.
25.8 If, pursuant to this contract with CONSULTANT, CITY shares with
CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d)
about a California resident ("Personal Information"), CONSULTANT shall maintain reasonable and
appropriate security procedures to protect that Personal Information, and shall inform CITY
immediately upon learning that there has been a breach in the security of the system orin the
security of the Personal Information. CONSULTANT shall not use Personal Information for direct
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marketing purposes without CITY's express written consent.
25.9 All unchecked boxes do not apply to this agreement.
25.10 The individuals executing this Agreement represent and warrant that they
have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties hereto have by their duly authorized
representatives executed this Agreement on the date fIrst above written.
CITY OF PALO ALTO CALIFORNIA LAND MANAGEMENT
City Manager By:£b
APPROVED AS TO FORM:
Name: f:/4(.. J.MII-~
Title: ::a..-I~"
Senior Asst. City Attorney
Attachments:
EXHIBIT "A":
EXHIBIT "B":
EXHIBIT "B-1":
EXHIBIT "B-2":
EXHIBIT "C":
EXHIBIT "C-1":
EXIDBIT "C-2":
EXHIBIT "D":
Attachment 1:
SCOPE OF SERVICES
SCHEDULE OF PERFORMANCE
URBAN PARKS HOURS
BAYLANDS PARKS HOURS
COMPENSATION
SCHEDULE OF RATES
Baylands Compensation
INSURANCE REQUIREMENTS
Job Description -Ranger
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I. Purpose
EXHIBIT A
SCOPE OF WORK
The City of Pal 0 Alto is contracting ranger services forpatrol and maintenance of parks, open space
areas and of the landfill. The· area to be covered is approximately 2,000 acres and covers diverse
facilities such as the refuse area, the former yacht harbor, Byxbee Park Hills, Baylands Preserve,
MitchelrPark, Rinconada Park and Jordan Middle School.
Il Special Provisions . ./
The Contract Rangers shall serve in a supportive capacity to Palo Alto Open Space Rangers for
patrol and maintenance at the Palo Alto Baylands area and other areas as assigned. The Contractor's
Contract Coordinator shall represent and provide overall supervision of the progress and execution
of Contractor's obligations as specified under this Contract and shall work with the CITY's Contract
Coordinator to ensure the successful implementation of this Contract. The Contractor's Contract
Coordinator shall offer general management advice, and be present at both public and staffmeetings
as requested.
III. Scope of Work
1. Specifications for Park Ranger Services
The contract rangers are required to handle a wide variety of situations in a timely and
professional manner. Examples of the duties include enforcement of park regulations and park
related City ordinances; visible uniformed patrol; maintenance; first-responder first aid; and
security at the refuse disposal area. Maintenance activities include trash pickup; weed control;
and other park-related maintenance.
1. Job Sites
The area to be covered is approximately 2;000 acres and covers diverse facilities such
as the Refuse Disposal Area, the former yacht harbor, Byxbee Park Hills, and
Baylands Preserve.
2. Field Services to be Provided
During the hours of service being provided as specified above, the specific
tasks performed by the contractor shall include the following:
A) Patrol: Contractor shall provide daily patrol surveillance of the Baylands
Area using both vehicle and pedestrian methods. Coverage of specific areas
within Baylands area shall be adjusted as use and problems dictate.
Rangers shall keep daily logs documenting this activity.
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B)
C)
Service to the Refuse Area: Contractor will report to the refuse disposal area in time
to close and lock the front gate at closing time. (4:45 PM daily). Contractor will also
assure that all customers have left the landfill after closure. At 6:00 PM, Contract
ranger will check that the late operator has safely completed his or her shift, and, at
that time or later, that the doors to the Refuse Administration Building, Tollbooth
and Technician's office are locked and secure. Contract ranger will maintain
presence at the landfill until operator is done working.
Regulation Enforcement: Safety of the rangers is the primary concern. Where
appropriate, Contract rangers shall issue verbal warnings for the following Palo Alto
Municipal Code violations: dogs off leash, littering, and collection offiora and fauna.
Unless there is a genuine concern for the ranger's safety, all visitors with unrestrained
dogs will be verbally warned.
Contract rangers shall use an educational approach in every possible instance and
will always be polite to violators.
D) First-Responder First Aid: Provide emergency first aid to visitors upon request and
promptly notify Palo Alto Communications -when necessary.
Contract Ranger shall inform the CITY of any first aid performed and will include
the following information: the patient's full name, address, phone number (home and
work), date of birth, and the nature of the medical problem(s). Rangers shall also
inform CITY of the disposition of the case, i.e., taken to a hospital, released on the
scene and the type of first aid performed. This information will be submitted to the
CITY within four calendar days of the aid being given. Forms already in use by the
Contractor will be adequate if they include all of the above information.
E) Fire SuppressionlResponse: Contract Ranger shall report any fire to Palo Alto
communications. The ranger shall respond to the area safely and within the posted
speed limit, following all traffic laws. The ranger shall attempt to secure the scene to
prevent further damage or injury.
The Contract Ranger may use a fire extinguisher, on small non-structural fires, only
when such use will not place the ranger or any other person in potential jeopardy.
The rangers will cooperate with, and obey the commands of, any public safety
officials on the scene.
F) Public Contact: Contract Rangers shall maintain a current knowledge of Baylands
features, activities (including programs provided by the CITy) and applicable CITY
ordinances and regulations.
Contract Rangers shall provide information assistance to visitors on request and
distribute any Baylands-related information CITY might wish to provide.
Contractor's staff shall at all times relate to the public in a courteous and professional
manner.
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G) Roads and Trails Maintenance: Contract Ranger shall help keep all roadways,
parking lots and trails open and clear of major debris (Le., trash, logs, rocks, etc.).
H) Signs Maintenance: Routinely, and as needed,Contract Rangers shall clean signs,
especially at the Refuse'Area entry.
I) Litter Collection: Contractor shall provide general litter pickup within Ba.ylands on a
daily basis. All collected litter shall be deposited by Contractor at the City of Palo
Alto Sanitary landfill except any item deemed hazardous, in which case shall be
disposed of in a manner consistent with CITY policy and all laws and regulations.
Contractor will provide garbage bags and litter sticks for litter collection.
J) Disposal of Wild Birds and Animals: Contract Rangers shall remove dead wild birds
and animals quickly to avoid spreading of illness to other wildlife or domestic pets.
Disposal shall be done in such a manner to safeguard employees and the public by
wearing disposable rubber gloves, placing bird or animal in a twisted tied shut plastic
garbage bag and placing in a covered trash container, out of reach of pets or
scavengers. City's Ranger shall be notified if abnormal or increased frequency of
dead birds and animals are found. .
K) Maintenance and Repair of Miscellaneous Fixtures: Contractors shall perform
routine minor repairs to various fixtures including, but not limited to fencing, gates,
and benches. If a facility or amenity is unsafe, and the ranger is unable to restore to a
safe and functional condition, the ranger will cone off the area or use caution tape to
ensure that no one is injured using the facilityor amenity.
L) Reporting of Maintenance Problems: Contractor shall report promptly to the CITY's
Supervising Park Ranger any needed maintenance repairs that either exceed
Contractor's capabilities or are beyond the scope of tasks described in this proposal.
Reports shall be in the manner directed by the City's Supervising Park Ranger.
Reports of problems at the Refuse Area will be directed to the Supervisor of the
Refuse area.
M) Update posted park closure signs: Contractor shall change posted park
closure signs (2 clock face and 1 block type) at the end of shift on the day
prior to the scheduled change. City will provide hex wrench and block inserts as
needed.
N) Training: Contractor shall provide all necessary training for its own staff and will be
responsible for ensuring that its staff maintains current certification. Contractor will
provide the CITY with rangers who have current certification in adult, child and
infant cardio-pulmonary resuscitation (CPR) techniques as taught by the American
Red Cross or the American Heart Association.
Contractor shall provide CITY with rangers who have current certification in
Standard First Aid or higher level of emergency first aid training. If a ranger has a
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certificate other than that listed above, acceptance of such certification is at the
discretion of the CITY's Contract Coordinator.
Contractor shall train its own staff in general maintenance and security procedures.
The CITY may require Contract Rangers to attend an annual training session, to last
not longer than eight (8) hours per staff member, consisting of public contact skills,
customer service philosophy, conflict resolution, and review of City park rules and
regulations. This will be done at the contractorts expense.
2. Specifications for Urban Parks Patrol
The following Services shall be provided by the contract park rangert in the City of Palo Altots
Urban Parks Patrol program.
1) , Portable barbecues are not allowed in Mitchell and Rinconada Parks when patrolled by
the Contractor.
2) Noise levels shall be kept to a minimum and noise ordinances specified in the Palo Alto
, MuniCipal ,Code shall be adhered to by visitors to Mitchell Park, Rinconada Park
(including along the adjoining Hopkins Avenue), and Jordan Middle School Fie~ds.
3) Dogs shall be kept leashed and under the control of their, attendants at all times within
Mitchell Park, Rinconada Park, and Jordan Middle School Fields when patrolled by the
Contractors.
4) Garbage cans shall be regularly emptied and loose garbage shall be picked up by the
Contractor from Mitch~ll Park, Rinconada Park grounds (and the adjacent Hopkins
Avenue between Newell and Harriet Street), and Jordan Middle School Fields.
5) The Contractor shall regularly clean and restock Mitchell and Rinconada restrooms.
6) Park restrooms (Mitchell (two restrooms) and Hoover) will be unlocked at the
beginning of each day worked, as directed.
7) All private vehicles, except City emergency or maintenance vehicles, will be prohibited
from entering or remaining in the parks.
8) The reservation of picnic tables will be enforced in Mitchell and Rinconada Parks by the
Contractor.
9) Adopted "Park Rules & Regulations" will be enforced by the Contractor at Mitchell
Park, Rinconada Park, and Jordan Middle School fields to ensure the safety of park and
field visitors, the proper use of the park and fields for the protection of park resources
and the well-being of the adjoining neighborhood.
10) Patrol staff shall be vigilant in enforcing alcohol consumption rules in Mitchell and
Rinconada Parks.
11) The permitted use of athletic fields and related park rules will be enforced at Jordan
Middle School.
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12. Job Sites
Urban Parks Patrol services will be provided at the following Locations:
MitChell Park
Rinconada Park
Jordan Middle School
13. Field Services To Be Provided
A) Regulation Enforcement: The Contractor shall provide the following regulation
enforcement related services:
1) 'Enforcing the provisions of Title 22 of the Palo Alto Municipal Code
(relating to parks) and the adopted "Park Rules and Regulations," specifically
those sections dealing with portable barbecues, dogs off-leash, noise, the
control of alcohol consumption, and the reserved use of picnic tables. This is
the main function of this Contract.
2) Providing such enforcement in an educational manner whenever possible,
consistent with positive customer service.
3) Provide visible patrol to all areas assigned and to be vigilant for violators.
4) Dealing with minor violations in a safe manner whenever possible, but
calling for a City park ranger or police assistance whenever necessary .
. B) Reservation System:
1) The Contractor rangers will familiarize themselves with the system for
reserving individual picnic tables, group areas, Jordan Middle School athletic
fields and other park facilities. Contractor rangers will pick up reservations
each Friday at the Lucie Stem Community Center.
2) The contractor shall assist in the implementation and enforcement of the
City's reservation system as directed by the Project Manager.
C) Radio Use: Contractors' personnel will at all times carry the provided radio and
will follow the procedures dictated by the City.
D) Maintenance and Cleaning:
(
1) The Contractor shall empty garbage cans and collect litter as directed by the
City's Project Manager at Mitchell Park, Rinconada Park, and Jordan.Middle
School playing fields (turf). Garbage cans should be emptied as frequently as
possible so that the bins do not become overfilled and burdensome to empty.
If the cans are too heavy for one person to safely lift, the rangers from
Mitchell and Rinconada Parks should coordinate their schedules so that they
can work together to empty the over-weight cans.
2) The Contractor shall open and close restrooms as directed by the Project
Manager.
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3) The Contractor's staff shall check the restrooms on an hourly basis and shall
clean the facilities to the standards set by the City's Project Manager. Such
cleaning shall include removal of paper and other debris from the floors, the
wiping down of sinks and other equipment and the restocking of toilet paper,
sanitary napkin bags, and paper towels.
The Contractor shall log such cleaning. on forms that they provide. At a
minimum the Contract shall log the time and name of the person doing the
cleaning.
4) The Contractor shall report all safety hazards and maintenance needs to the
City's Project Manager on the day that the hazard or problem is observed.
5) The Contractor shall replace signs and do other maintenance tasks as directed
by the City's Project Manager.
3. General Services Provided by Contractor
A. Specifications
CONTRACTOR shall provide the personnel services, maintenance and operations services
as follows: -
L Type of Positions
All contract personnel shall be designated as Ranger, and shall meet the minimum
employment standards contained in the job description attached as Attachments 1. The
contractor shall make every ·effort to hire bilingual·(English and Spanish speaking)
personnel.
2. Vehicles
. A) Truck: Contractor shall provide one (1) compact pick up truck for use by its own
personnel. The truck will be equipped with a yellow light bar, a flashlight, ABC
chemical fire extinguisher and first aid kit. The CITY will provide the Contractor
with a list of the required contents of the first aid kit.
The truck shall be a maximum of six years old with a maximum of200,OOO miles on
the odometer and kept clean and in good operating condition. All required equipment
will be kept in operating condition. The Contractor shall provide its employees with
daily checklists and supervise the employees to ensure that the truck and required
equipment is checked before each Baylands shift.
.
The CITY reserves the right to inspect the vehicle at reasonable intervals to ensure
compliance and to require that appropriate repairs be made to defective equipment
within five (5) working days. The truck will be marked in a manner consistent with
CITY policy as identified by the CITY's Contract Coordinator.
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3. Uniforms and Personal Equipment
Uniforms and Personal Equipment: Contractor shall ensure that its staff meets the stated
uniform standards.
Such uniforms shall be in accordance with CITY standards as identified by Contract
Coordinator. Contractors shall present a neat and clean appearance at all times.
The following standards shall apply to the uniform:
1) Personnel must wear a badge indicating the name of the Contractors'
company.
2) Personnel must wear a nametag that states the person's first and last name, or
first initial and last name.
3) Personnel must wear a belt that is suitable for carrying a radio.
4) Personnel must wear leather boots while involved with garbage collection
activities.
5) Personnel may wear short pants, in the same color as the regular uniform
pants, at their discretion. The inseam must between 3" to 6".
6) Personnel must carry leather gloves and must wear them while involved with
garbage collection, or wear latex gloves for restroom cleaning.
7) Uniform pants will be brown.
8) Uniform shirts will be "Flying Cross," or similar brand and will have a badge
tab.
9) The contractor shall ensure that all personnel working in Mitchell Park,
Rinconada Park, and Jordan Middle School appear in full uniform. The
following standards shall apply to the uniform:
The City's Contract Coordinator must approve significant changes to the uniform
standards.
4. Supplies:
The Contractor shall provide its personnel with leather and latex gloves, litter sticks and
garbage bags and any other tools necessary for the collection of loose garbage.
5. Tools
CONTRACTOR shall provide a basic complement of non-specialized, tools for use by
its staff in the performance of their duties. Such tools shall include such items such as
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hammers, screwdrivers, wrenches, shovels, garbage bags. litter sticks, and similar
equipment.
6. Contractor's Contract Coordinator
The Contractor's Contract Coordinator shall represent and provide overall supervision of
the progress and execution of Contractor's obligations as specified under this Contract and
shall work with the CITY's Contract Coordinator to ensure the successful implementation
of this Contract. The Contractor's Contract Coordinator shall offer general management
advice. arid be present at both public and staff meetings as requested.
A supervisor titled "Ranger." shall be assigned by the Contractor to work with the CITY's
Ranger to implement the day to day operations of this contract.
7. Completion of Services
Contractor shall be responsible. at its own expense. for the selection and employment of
such staff as will enable Contractor to perform its services diligently and skillfully in order
to complete the tasks under this proposal without delay.
4. Services and Materials Provided by CITY
A. Services
1. Radios and Service
CITY shall provide a 2-way radio system to the Contractor. The Ranger will have a
portable or mobile radio-for routine and emergency communication purposes.
The radios will remain th~ property of the CITY and will be immediately returned
upon dissolution of this contract. The CITY is responsible for routine maintenance of
the radio(s). The contractor is responsible for any repair or replacement of the radios
or associated parts and devices. due to negligence, abuse or unwarranted wear and
tear. Such a decision. as to nature of the cause of the problem. will be the sole
prerogative of the CITY's Contract Coordinator.
The contractor will immediately report any problems with the radios, or their use, to
the CITY's Contract Coordinator or his designee.
The Contractor is responsible for monitoring its staff use of the CITY radio.
Contractor must follow the radio procedures specified by the CITY.
2) Access To The Landfill For Waste Disposal: CITY shall provide for access
to . City of Palo Alto Sanitary Landfill for disposal of all garbage, litter and
debris collected within Baylands and other areas as assigned.
3) Training: CITY shall provide all specialized training. required by the CITY,
of Contractor's staff specifically for the operation of Baylands. CITY may. at
the discretion of the Contract Coordinator, train Contractors supervisors.
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Contractors supervisors shall then be responsible for training Contractor's line
staff.
4) Garbage Collection: The City shall provide dumpsters and garbage cans in
Mitchell and Rinconada Parks and shall arrange for timely removal of garbage
from the dumpsters.
B. Materials and Equipment
1) Equipment -CITY shall provide the following equipment, materials and
services:
A) Tools: CITY shall provide any specialized hand or power tools needed by
Contractor to perform its assigned tasks.
B) Machinery: CITY shall provide machinery (i.e. mowers, trimmers, etc.)
required by Contractor to perform assigned tasks.
C) . Materials: CITY shall provide all materials needed by Contractor to perform
the tasks specified above, excluding gasoline, oil, and all other expenses related
to the operation and maintenance of the vehicle specified above. CITY
provided materials shall include all lumber, toilet paper, signs and other similar
items required for the operations of Baylands, unless otherwise specified
herein.
D) Fixtures: CITY shall provide, both initially and on a replacement basis, all
fixtures such as, but not limited to garbage cans, benches, fencing, gates and
signs required to maintain the Baylands.
E) Janitorial Supplies: The City shall provide toilet paper, paper towels and
sanitary napkin bags to the Contractor.
F) Signs: The City will provide all necessary signs for Mitchell and Rinconada
Parks.
G) Keys: The City shall provide the Contractor with such keys as are necessary
to access facilities associated with this Contract.
C. Priorities
Within the limits of the hours of service provided and within the general scope of the tasks to
be performed, CITY shall reserve the sole and exclusive right to adjust Contractor's routine
work performance.
D. Standards
All tasks performed by Contractor under this proposal shall be in conformance with normal
CITY standards.
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E. Payment of Services _
1) A payment schedule will be negotiated with Contractor at the time of award. The hourly
rate and season base fees for each Monthly Service Period shall be adjusted each July 1st
in accordance with the provisions outlined below.
2) Contractor shall present monthly invoices to the CITY within five (5) working days after
the end of each month.
3) CITY shall pay all invoices on or before the thirtieth (30th) day of the month
following each Service Period.
F. Payment Adjustments
As per the terms of the contract, should Contractor fail to provide the specific hours required
above on any specific day. those hours not provided may either be rescheduled at CITY's
discretion or deducted from the appropriate service period.
Should the CITY request, in writing (at least 72 hours in advance), additional temporary hours
of service that exceed the standards specified above. Contractor agrees to provide these
additional hours at an hOurly rate above the normal payment specified for the particular service .
period affected.
Should CITY wish to permanently add additional hours of service to the base established above.
Contractor and CITY agree to amend the contract and scope-ofwork in writing.
The rates of payment shall be adjusted annually on the first day of July (in 2011. 2012, 2013
and 2014). These rates adjustments shall be based solely on a negotiated and mutually agreed to
cost of living increase based on the regional Consumer Price Index. Said increase must be
agreed in writing by January 30 of each year and the term hereof. or this Contract shall
terminate. In any event, in accordance with the terms of the contract (Section 15.11) the
Contract shall terminate with 30 days advance notice to Contractor if the City Council does not
budget adequate funds for services.
G. City Contract Coordinator
The Open Space, Parks and Golf Division Manager of the CITY, or his or her designee, shall be
the CITY Contract Coordinator and shall represent the CITY and render overall supervision of
the progress and execution of this Contract. All services to be performed hereunder by
Contractor shall be subject to approval and acceptance by the CITY Contract Coordinator.
CITY Contract Coordinator shall make periodio reviews of Contraotor's operations and report
any fmdings to the Contractor's Contract Coordinator.
The Palo Alto Supervising Park Ranger. or his/her designee. assigned to the Baylands, shall
supervise the day to day operations of this Contraot. '
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EXHIBIT "B"
SCHEDULE OF PERFORMANCE
Baylands Hours of Service: The contractor shall provide basic levels of service in the
Baylands (Nature Preserve, Bybee Park, and Refuse Area) as outlined below:
Summer Season
The first Sunday in April, to the Saturday before the last Sunday in October, referred to as the
Summer Season the ranger(s) will work a schedule that will vary each year, in reflection of the City
of Palo Alto Open Space calendar. This varied schedule will allow the ranger to close the landfill
and close the entrance gate at the Baylands at the appropriate time close to sunset.
April 1 to April 30* coverage will be 4 :h hours (3:45-8:15) -135 hours
May 1 to May 31 * coverage will be 5 hours (4:15-9:15) -155 hours
June 1-June 30 * coverage will be 5 hours (4:15 -9:15) -150 hours
July 1-July 31 * coverage will be 5 hours (4:15 -9:15) -155 hours
August 1 -August 31 * coverage will be 5 hours (3 :45-8:45) -155 hours
September 1 to September 30* coverage will be 4 hours (4:15-8:15}-120 hours
October 1 to October 31 * coverage will be 4 hours (3 :45-7 :45) -124 hours
* Dates are approximate and will change slightly to reflect sunset times.
Winter Season
The last Sunday in October to the Saturday before the first Sunday in April, referred to as the Winter
Season.
November 1 to November 30 coverage will be 3 hours per day (2:45-5:45) -90 hours
December 1 -December 31 coverage will be 3 hours per day (2:45-5 :45) -93 hours
January 1 -January 31 coverage will be 3 hours per day (2:45-5:45) -93 hours
February 1-February 28 coverage will be 3 hours per day (3:15-6:15) -84 hours
March 1 -March 31 coverage will be 3 hours per day (4:45-7 :45) -93 hours
Urban Parks Hours of Service: The contractor shall provide basic levels of service at
Mitchell, Rinconada/Jordan, and Hoover as outlined below:
Summer Season -May 1 -October 31
Mitchell Park - 4 hours of coverage (8 -12) on Saturdays, Sundays, Memorial Day, the 4th of July,
and Labor Day.
Rinconada/Jordan Park - 8 hours of coverage (8-5) on Saturdays, Sundays, Memorial Day, the 4th of
July, and Labor Day.
(The intent of the Jordon Middle School field service is that the staff person working at Rinconada
Park will make brief (15 min) sporadic inspections of the Jordan field-making note of activity,
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noise, on or offleash dog use, and trash. They will also check and enforce rules and regulations and
perinitted use of athletic fields arid pick up loose trash.)
Restroom Opening (Mitchell, Rinconada,and Hoover Parks) -1 hour (8-9) on Saturdays, Sundays,
Memorial Day, the 4th of July, and Labor Day
Winter Season -November 1 -April 30
Riconadallordan Park -4 hours (8-i 2) of coverage on Sundays, Thanksgiving, and ,Christmas
Restroom Opening (Mitchell, Rinconada and, Hoover,) - 1 hours (8-9) on Saturdays and Sundays
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. F;XHIBIT R·t
Urban Park Hours
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Total Hours 212 12
224
Restrooms
May-11 9
Jun-11 8
JUI-11 10 1
Aug-11 8
Sep-11 8
Oct-11 10
Total Hours 53 3
56
888
Professional Services 2 3 .
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Month
Nov-10
Oec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
Sep-11
Oct-11
Total
EXHIBIT B-2
Baylands Hours
November 1,2010 tbru October 31, 2011
Hours
90
93
93
84
93
135
155
150
155
155
120
124
1447
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EXHIBITC
COMPENSATION
The compensation to be paid to CONSULTANT for performance of the Services described in
Exhibit "A", including both payment for professional services and reimbursable expenses, shall
not exceed one hundred ten thousand fifty three dollars ($110,053.00) "for Year 1. The
applicable rates and schedule of payment are set out in Exhibit "C-1 ", and Exhibit "C-2",
entitled "Schedule of Rates" which are attached to and made a part of this Agreement.
Compensation for Years 2 through 5 shall be negotiated on an annual basis between CONSULTANT
and CITY. The rates of payment shall be adjusted annually on the first day of November (in 2011,
2012,2013 and 2014). These rates adjustments shall be based solely on a negotiated and mutually
agreed to cost of living increase based on the regional Consumer Price Index. Said increase must be
agreed in writing by June 30 of each year and the term hereof, or this Contract shall terminate. In
any event, in accordance with the terms of the contract (Section 15.11) the Contract shall terminate
with 60 days advance notice to Contractor if the City Council does not budget adequate funds for
services.
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EXHIBIT C-l
Schedule of Rates
Palo Alto Hourly Compensation Rates
Baylands -$62/hour (rate includes other direct and
indirect expenses)
Urban Parks -$22/hour
Additional Hours:
Ranger -$22/hour
Ranger OT -$33.00/hour
Senior Ranger -$26/hour
Senior Ranger OT -$39.00/hour
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Month
Nov-10
Oec-10
Jan-11
Feb-11
Mar-11
. Apr-11
May-11
Jun-11'
Jul-11
Aug-11
Sep-11
Oct-11
Total Compensation
Regluar Rate-Per
hr.
Holiday Rate-Per
Hr.
EXHIBITC-2
Baylands Compensation
November 1, 2010 through October 31, 2011
Total Hours Regular Holiday
90 87 3
93 90 3
93 93
84 84
93 93
135 135
155 150 5
150 150
155 150 5
155 155
120 115 5
124 124
$62
$62
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Monthly
Total
$5,580
$5,766
$5,766
$5,208
$5,766
$8,370
$9,610
$9,300
$9,610
$9,610
$7,440
$7,688
$89,714
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· Exhibit C-3Urban Park Compensation
Urban Park November 1; 2010 -
2010 .
Hours of
Service (8
hours per
Hours of
Service
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Oct-11 10 $22
TOTAL COMPENSATION
Rate
RanQer ReQular per hr $22
RanQer Holiday per hr $33
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$220
$20,339
Professional Services 2 9
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/
EXHIBIT "D"
INSURANCE REQUIREMENTS
CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT TIIEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT
OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES
WITHAMBEST'SKEYRATINGOFA-:Vll,ORmGHER,LICENSEDORAUmORlZEDTOTRANSACTINSURANCEBUSINESSIN
THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITII CITY'S INSURANCE REQUIREMENTS AS SPECIFIED BELOW:
MINIMUM LIMITS
REQUIRED TYPE OF COVERAGE REQUIREMENT EACH
YES
YES
YES
YES
YES
YES
OCCURRENCE AGGREGATE
WORKER'S COMPENSATION STATUTORY
EMPLOYER'S LIABILITY STATUTORY
BODILY INJURY $1,000,000 $1,000,000
GENERAL LIABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM PROPERTY DAMAGE $1,000,000 $1,OOO,Oqo
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL BODILY INJURY & PROPERTY DAMAGE $1,000,000 $1,000,000
LIABILITY COMBINED.
BODILY INJURY $1,000,000 $1,000,000 -EACHPBRSON $1,000,000 $1,000,000 -EACH OCCURRENCE $1,000,000 $1,000,000
AUTOMOBILE LIABILITY, INCLUDING
ALL OWNED, HIRED, NON-OWNED PROPERTY DAMAGE $1,000,000 $1,000,000
BODILY INJURY AND PROPERTY $1,000,000 $1,000,000
DAMAGE COMBINED
PROFESSIONAL LIABILITY, INCLUDING,
ERRORS AND OMISSIONS,
MALPRACTICE (WHEN APPLICABLE),
AND NEGLIGENT PERFORMANCE ALL DAMAGES $1000000
THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDmONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND EXPENSE,
SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY RESULTANT
AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBBD, INSURING NOTONLYCONTRACTORAND ITS SUBCONSULTANTS,
IF ANY, BUT ALSO, WITII THE EXCEPTION OF WORKERS' COMPENSATION, EMPLOYER'S LIABILITY AND PROFESSIONAL
INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A PROVISION FOR A WRlTIEN TffiRTY DAY ADVANCE NOTICE TO CITY OF CHANGE IN
COVERAGE OR OF COVERAGE CANCELLATION; AND
B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR
CONTRACTOR'S AGREEMENT TO INDEMNIFY CITY.
C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY'S PRIOR APPROVAL.
II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE.
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO TIlE INSURANCE AFFORDED TO "ADDITIONAL
INSUREDS"
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS
AFFORDED BY TIllS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER
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INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABILITY
THE NAMING OF MORE TIIAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL
NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER, BUT TIllS
ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL LIABILITY OF
THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FORANY REASON OTHER
THAN THE NON-PAYMENT OF PREMIUM, THE ISSUING COMP ANY SHALL PROVIDE CITY
AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF
CANCELLATION. .
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-PAYMENT
OF PREMIUM, TIm ISSUING COMPANY SHALL PROVIDE CITY ATLEASTA TEN (10) DAY
WRITIEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
NOTICES SHALL BE MAILED TO:
. PURCHASING AND CONTRACT ADMINISTRATION
CITY OF PALO ALTO
P.O. BOX 10250
PALO ALTO, CA 94303
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. JOB DESCRIPTION
RANGER:
.. ATTACHMENT 1
. DEFlNITION: Under gene~al supervision, patrols aSsighed lands and trails~provide.svisitor
information, assists, in developing infoona~onl education. pro granis, for the public'andlor monitors
barbecue reseryations. "Performs a variety of semiskilled maintenance-type work. . Respo~ds to .
, accidents and injuries.pro:Vides basit: Ufe ?upportas needed and/or first aid up to certification '
1eve1.ASsists emergency,services as needed,. . ' .
. , 'TYPICAL TASKs; Patrols assi~ed land to ensure the s'afe 'use of such l~ds and 1'i"ails . .' ..
including enforcement, of park'ordirunices; provides information; m.onitors 'barbecue Ies~rvations;
! perf~~fire snppressi()n duties aSneeded~ provide$informalion and aSsists'Supervisingan(i
Seilior ~angets:in the supervision of part-time or temporary employees as assigned;perro1,'mS a
variety of ~nte.riance and COnstt:uction d~tiesrelati1l:g to the deve19pmentand upkeep of. the , ,
aBsignedJ!mds. trails, facilities; repairs and :rnamtains smaIl eqUipment used in such :work. as
well as, daily inspection of assigned vehicles; may train employees· as needed; perfor.tl'lB related
.. work as required; ,
EMPLoYMENT STANDARDS: Individuals muSt be at least 19 years old. This pqsition .
ordinarily requires educ~tion eqijivruent to graduatioll from high schoolaD:d a mininium of one
'Year's experience in the protection, . operation or nuUntenanceof a park, forest, public recreation. .
. employment as a security guard or the equivalent, fudividual D:l1;lst process a vali4 C811fornia
. 'driver's Ucense and State of califomia Department pf Co~umer ,Affafrs,Bqreau of Security and
Inyestigative Services "GUard Carq." " "
. PHYSICAL REQ~MENTS: Indivfdualmust possess strength, endurance, agility and
must be mentally alert and emotionally mature. Individual must have . normal hearing,!J.ol111a1··
vision function or wear ,corrective lenses. at?-d,sufficient s:Wimming ability forself·preserVation.
SPECIAL NOTE: Worlds' usually peiformed alone. Individual m~ybe required to work odd
hours,. on ,weekends and holidays arid wear the prescribed uriiform.,
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: JOB DESCRIPTION
'SENl;OR:RANGER
DEFINiTION: Under airectiQn oftbe Supervising Ranger, provides fi~ld supe:rv.lsion:of
: Range1'$. and IisSwne responsj~ilities a:ilddllties of tlie Supervi,sing Ranger in:ms'or'her absence.
Patrols pJir::k'~ands, provi!ies visitOr info~t1Qn,aSsists in,de~op~ng iIifor.mati.o~educationaJ.
'p.i'9gral,riS fOr thcPuhJW. and monitoni baroecueres~atloris. Plrloimil a variety of $emtatmed
.. ms,intenance-tyPe 'Work ContaQt and work With Clty emp1ti~es 'and l~sees in th(, pertonn~ . ohsS.iped dllties." : ," .., , ' " ,
,TlJllCAL TASKS: Supervises the day-to-day operations of assi~d staff; p~Is' assfgntld '
;. park;$l!Ild trails-to ens~ the safe use'o~ such ltind,s; pr9vide~ :infoml~tionj perfo~s ftte
~uppressionduties a~ needed; p~ a variety of maintenance clqtics i'ela~g to'the, '
~yelOP~nt arid n~pbf the '~signen lands, trails, fences, glltCs; as well as mit\ntOllflnCe of a
,'v~Y ~fQfi1erparldaclllties;: maintains srilall eqUfi>in$.t used in 8U~ work as well B!!genera.t, '.
maintenance 'of vehicles; trains employees as needed; penQllIlS a varlety of office/administrative .'
. duties relating to record'keeping, inventory; ~for,ination research, supertision of asslgn~d "
c!nployecs. works with' sta:{f on p~k pi-oblcms; perionns otherxelated work as required .. '.'
ElMPtoYMENT STANDAlms:, IndividuatSmust be at least 21 years Old. 'Trus'poSti,on '
ordinarlIy :req'l1i1;6a educ~ticin~ui'\Talim.t to gradUation. trom high lIohOQI' 8Ii.d a Ini.ni1,U~of two ..
(2) ~'s experl~oe in tho prptectiol), operation ormainwnance ofa park"forest, publi~ :recrea
tiQD., empl~y,nW,ntasaseoutf.O/gua1:d or the eqUi.viU~t.,ltidividuaiinust Pt<>oess a valid ,'.'
Califomia driver's license an4,State 'of Califorilill DePartment of Consumer Affairs; Bureau of
Security and ,rnv~ti~ve ServiceS"ouara C~ .. / ' , , '
,PHYS1CAL ImQur.imMENrS: Individoal~t possess s~, endurance, agility and.
must,be mentally alO1t and' emotionally mature. Individual must have normal hearing, nOrmal
vision function 'or we~ corrective lenses and sUfficient swiIilmingability for .8~lf~preservati.on.
,SPECIAL,NOTEl WorkiBUSUanY, performed al0M. Individual Jliay b,e'requiXed to work ocj.d
hours, On weekends',and hOlidays, and wear the ptescn'bed unifOllIh Individual my be "..
authorized to issue .citatiOns for violations of specified ~nances and :regulations ,relating to City
parks.
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JOB DESCRIP'l'ION
SuPERVISING RANGER
DEFINITION: . Un~r general supervision, provides field supervision ,of Serum' '
~ers. patrols park latu:Jri,proVidesvisitOr information. assists jn developing
informat.!onalleduqational progr~ for the publio, makeS oral presenta~ons and/or
monit~rs barb,ecue reservation system. Performs a variety of office/administrative work
. including'typed monthly and project reports as :required by theC,ity. Performs ,avariety
. ot senii.s1tilled:q.lain~nance-type work.Contac;t andworkwithyarlous people and .
agencies in the performance ofassignedduties. '
TYPICAL TA$K:S: Supervises ,th~ day-to-day operations of assigned staff,p;1trols park
an,d tr8ilsto ensure the safe us'e of such lands, proVides visitoiinforInation, performs fire
suppression'duties,asneec!ed; performs ~,variety of maintenance duties telating'to, '.
development and :upkeep of par¥-lan9~, trails, fenceS and gates. as well as :inain~n~ce of,
, a variety of either park facilities; maintains Small eqUipment used inauch WOlkas well as
gei:leral maintenance of vehic1es; trains employ~as needed;p~rformsavariety of
'office/administrative duties relating ~ record keepmg, inventory, information research,
suPeMsionofasgigned. employees; revieWs 8p~bial event/use applications; develops .
guidelines for:samei works with staff on park problemS; performs oth~ related work as, . required., . . ....
:EMPLOYMENT StANDARDS: . IndiVidualS must be at least 21 yeat:s old.;This· .
poSition reqUJ.rese4ucation,equivalent to graduatloA from,S two-year commUnity oollege.
witi'!. a degree in ,an apptopiiate fi~ld imd a IX)inununiof two year's experience in the "
protection, ope.r~on 91'xnaintenance, of a ~gional park, forest, IQB.jQr public recreation
area,elnP1Qym.ent as a security guard or the eqUivalent A mWmiun of oneildditional
, year of eXl'erience may be substi~ted for 'one year of education. SOm6 supervigory
" experience andior training is reqlliIed .. Individual must 'Possess a, valid C~fomia driver's
license ~dState of CalifomiaDepartment of Consumer Affairs. :eurea~o£ Security and
'Investigative ServiCes "Guard Card."
PHYSICAL REQUIREMENTS: Individual must possess strength, ~ndUIance. agility
and must be mentally alert and emotionally mature. IndiVidualmust have nor.i:nal
hearing, normal vision function and sufficient sWimming ability for self-preservation. . . . "-. ' .
SPECIAL NOTE~ Work is uSJ:\ally performed,alone. Individual maybe reqUited to'
work odd hours, on Weekends and holidays; and wear the prescribed uniform or
profesSional dress appropriate for working envirorunentas, deaignatedby the City. .
Individual may be authorized to issue citations for violations of specified ordinances .and
. regulations. '
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