HomeMy WebLinkAboutStaff Report 346-10TO:
FROM:
DATE:
REPORT TYPE:
SUBJECT:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: POLICE
SEPTEMBER 13, 2010 CMR:346:10
CONSENT
Adoption of an Ordinance Amending the Budget for the Fiscal Year 2011 to
Provide an Additional Appropriation of $30,000 to Capital Improvement
Program (CIP) Project PD -08000, Crime Scene Evidence Collection Vehicle
RECOMMENDATIONS
Staff recommends the City Council approve of a Budget Amendment Ordinance (BAO) in the amount
of $30,000 transferring funding from the City's Supplemental Law Enforcement Service Fund (SLESF)
into the Crime Scene Collection Vehicle Capital Improvement Project number PD -08000.
BACKGROUND
Since 1997, the California State Budget Act has included allocations to counties and cities for the COPS
program. This funding is intended to fill the need for additional resources at the local level to ensure
public safety. Each county is required to continue the operation of a Supplemental Law Enforcement
Services Fund (SLESF) to receive the State funds and the county's Supplemental Law Enforcement
Oversight Committee (SLEOC) must approve each agency's proposal for the use of the funds. Each
city is also required to deposit the funds into a separate SLESF so that these funds are not intermingled
with General Fund dollars.
DISCUSSION
The Police Department's Crime Scene Evidence Team responds with patrol officers and detectives to
serious crime scenes (robberies, assaults, rapes, homicides) and is responsible for locating, collecting,
and processing evidence. The Department currently has a significant amount of equipment used to
conduct crime scene processing activities and has a trailer to store this equipment, which is taken to
crime scenes. Because this trailer is insufficient to store all of the Evidence Team equipment and
provides no space for members to process evidence, Council approved $100,000 in 2008 COPS funds
(CMR:432:07) to purchase and outfit a Crime Scene Evidence Collection Vehicle and PD -08000 was
approved as part of the 2007-08 mid -year budget. In 2009, Council approved an additional $50,000 in
CMR:346:10 Page 1 of 3
COPS funds (CMR:462 :09) for an enhanced vehicle that would include specialty equipment for
processing and storing evidence, a generator and large capacity lighting for extended crime scenes.
The additional funds are necessary for the following upgrades: to outfit the vehicle with diamond plate
roof covers and climbing ladder to allow for unique landscape recording of crime scenes with
specialized equipment using the elevated roof of the vehicle, and computer and technology upgrades to
allow the remote access/viewing/sending of important crime scene data to personnel off -site.
Staff proposes to use $30,000 to outfit the Crime Scene Evidence Collection Vehicle with
aforementioned additional features. The total cost for PD -08000 will be $180,000 and is fully funded
utilizing COPS funds.
RESOURCE IMPACT
The City's Supplemental Law Enforcement Service Fund (SLESF) currently has a balance of $201,642
of which $114,203 is reserved for previously Council approved projects, leaving a remaining available
balance of $87,439. This remaining balance is a result of interest revenue accumulated in the SLEF and
cost savings from past projects. This project will not impact the Vehicle Replacement Fund. The Police
Department will seek grant funding and donations when it is time to replace the vehicle. Ongoing
regular maintenance costs are in the Police and Public Works Departments' current operating budgets
and will be included in future proposed budgets.
POLICY IMPLICATIONS
Expenditures of funds associated with COPS funds are consistent with City Policy.
ENVIRONMENTAL ASSESSMENT
This is not a project subject to CEQA requirements.
ATTACHMENTS
Attachment A — Budget Amendment Ordinance
Attachment B - CIP PD -08000 Project Description
CMR:346:10 Page 2 of 3
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
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PETE HAZARIAN
Senior Administrator
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DENIMS BURNS
Police Chief
JAME ENE
City ager
CMR:346:10 Page 3 of 3
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2011 TO PROVIDE
AN ADDITIONAL APPROPRIATION OF $30,000 TO CAPITAL
IMPROVEMENT PROGRAM (CIP) PROJECT PD -08000, CRIME SCENE
EVIDENCE COLLECTION VEHICLE
The Council of the City of Palo Alto does ordain as follows:
SECTION 1. The Council of the City of Palo Alto finds
and determines as follows:
A. Pursuant to the provisions of Section 12 of Article III of
the Charter of the City of Rlo Alto, the Council on June 28, 2010
did adopt a budget for fiscal year 2011; and
B. In fiscal year 2008, the City Council appropriated from
the Supplemental Law Mforcement Service Fug (COPS Fund) $100,000
for CIP Project PD-08000(Project) to purchase and outfit a criu�
scene evidence collection vehicle. In fiscal year 2009, Council
appropriated an additional $50,000 from the COPS Fund to cover the
cost of specialty equipment for processing and storing evidence,
purchase a generator and large capacity lighting for exten ded
crime scenes; and
C. Staff determined that an estimated amount of $30,000 is
further needed to cover the cost of upgrades which include:
outfitting the vehicle with diamond grade roof covers and climbing
ladder to allow for unique landscape recording of crime scenes
with specialized equipment using the elevated roof of the vehicle,
and computer and technology upgrades to allow the remote
access/viewing/sending of important crime scene data to personnel
off -site; and
D. The COPS Fund has sufficient balance to provide additional
funding of $30,000 to cover the costs of upgrades of the Project
as mentioned in Section C of this ordinance; and
E. City Council authoriza tion is needed to amend th e 2011.
budget to make available the funds needed for CIP Project PD -
08000, Crime Scene Evidence Collection Vehicle.
SECTION 2. The sum of Thirty Thousand Dollars ($30,000) is
hereby appropriated to CIP Project PD -08000, Crime Scene Evidence
Collection Vehicle.
SECTION 3. The sum of Thirty Thousand Dollars ($30,000) is
hereby transferred from the COPS Fund to the Capital Project Fund
SECTION 4. The transactions above will have no impact on the
Capital Project Fund Infrastructure Reserve.
SECTION 5. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Co de, a two -thirds vote of the City Council is
required to adopt this ordinance.
SECTION 6. As provided in Section 2.04.330 of the Palo Alto
Municipal Code, this ordinance shall become effective upon
adoption.
SECTION 7. The Council of the City of Palo Alto hereby finds
that this projec t is statutorily exempt from Calif ornia
Environmental Quality Act.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:
City Manager
Senior Asst. City Attorney Police Chief
Director of Administrative
Services
EXHIBIT B
CRIME SCENE EVIDENCE COLLECTION
., �� VEHICLE - (PD -08000)
e
CIP
Description: This project will fund the purchase and outfit of a Crime
Scene Evidence Collection Vehicle. This vehicle would be used to store
evidence collection and processing equipment and allow personnel to
process evidence and complete reports in a clean, well lit area at major
scenes. The vehicle will include a generator and large capacity Iighthing
for extended crime scenes, roof covers and climbing ladder to allow for
unique landscape recording of crime scene with specialized equipment
using the elevated roof of the vehicle, and computerand technology
upgrades to allow the remote access/viewing/sending of important crime
scene data to personnel off -site.
Justification: The Police Department's Crime Scene Evidence Team
responds with patrol officers and detectives to serious crime scenes
(robberies, assaults, rapes, homicides) and is responsible for locating,
identifying, collecting, and processing evidence. The Department currently
has a significant amount of equipment (lasers, cameras, video cameras, and
measuring devices) used to conduct crime scene processing activities and
has a trailer to store this equipment which is brought to crime scenes. This
trailer is insufficient to store all the Evidence Team equipment and provides
no space for members to process evidence.
PRIOR YEARS
PY Budget
$150,000
Actuals as of 8/31/2010
$0
FUTURE FINANCIAL REQUIREMENTS
Pre -Design Costs
CIP FACTS:
• Continuing
• Timeline: April 2008 - June 2011
• Overall Project Completion: 0%
• Percent Spent: 0.00%
• Managing Department: Police Department
• Comprehensive Plan: None
IMPACT ANALYSIS:
• Operating: Ongoing maintenance and replace-
ment costs
• Environmental: Categorically exempt from
CEQA under Section 15301.
Design Elements: None
Telecommunications: Computers included
in project budget.
FY 2073 FY 2011 FY 2015 I Total Funding
Design Costs
Construction Costs
Other
$30,000
$30,000
Total Budget Request
$30,000
$30,000
Revenues:
$30,000
$30,000
Source of Funds:
COPS Fund
2 City of Palo Alto
2007-08 Midyear Budget