HomeMy WebLinkAboutStaff Report 310-10TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: CITY MANAGER
DATE: AUGUST 2, 2010 CMR: 310:10
REPORT TYPE: ACTION
SUBJECT: Report from High Speed Rail Standing Committee on Recent Activity and
Request for Authorization for the City Manager to Enter Into a Contract
with Hatch Mott and McDonald in an Amount Not to Exceed $120,000 for
On-Call Engineering Services Related to High Speed Rail
RECOMMENDATION
Staff recommends that the Council authorize the City Manager to complete and execute the
following contract for services related to high speed rail with substantially the same scope of
service attached to this report as Exhibit A:
(1) Contract with Hatch Mott and McDonald in an amount not to exceed $120,000 for on-call .. . engmeenng servIces.
BACKGROUND AND DISCUSSION
The City recently engaged the services of Hatch Mott and MacDonald (HMM), a full service
professional engineering services firm to provide a Peer Review of the California High Speed
Rail Project Alternatives Analysis for the San Francisco to San Jose Segment. This work was
recently completed and the City filed its response including the HMM Peer Review analysis to
California High Speed Rail Authority Alternatives Analysis June 30, 2010. Staff anticipates that
the City may require consultant services over the next year (through June 30, 2011) for HSR
issues that arise involving or requiring engineering analysis or expertise. The total cost for this
contract would not exceed $60,000 for peer review of the supplemental analysis report. If the
city seeks to engage HMM for the full DEIR, this amount is projected to increase to $120,000.
These are preliminary figures based on current information.
, The proposed scope of service for the contract is attached.
CMR: 310:10 Page 1 of2
FISCAL IMPACT
Funding for this contract would come from the Council Contingency fund.
ATTACHMENTS
A." Scope of Work for Hatch Mott McDonald On-Call Engineering Services
PREPARED BY:
APPROVED BY:
CITY MANAGER APPROVAL:
CMR: 310:10
ROB K. BRAULIK
C ity Manager
J{ ~(j)JJ-CkJJ
c;(JAMES KEENE
,,;PO" City Manager
Page 2 of2
EXHIBIT "A"
SCOPE OF SERVICES
Hatch Mott MacDonald
Attachment A
Professional Services for California High Speed Rail On-Call Engineering Services
Introduction
The City of Palo Alto is actively participating in the implementation of the California High Speed Rail Project
(CAHSR) since the passage of Proposition 1A in November 2008. Because CAHSR is proposed to utilize
the existing Caltrain right-of-way owned collectively by the Joint Powers Board (JPB), the project has the
potential to profoundly change the character and quality of the community. '
The City of Palo Alto also recognizes the statewide importance of CAHSR in providing a sustainable
alternate transportation. CAHSR has the potential, if done correctlY, to benefit and enhance Palo Alto.
The Palo Alto City Council has formed a High Speed Rail Subcommittee comprised of four Council Members
appointed by the Mayor. The City Council has also adopted a set of guiding principles which provide
direction to the subcommittee when advocating various City positions.
Scope of Services
Engineering On-Call Services
The consultant may be called on to provide on-call engineering professional consulting services for the City
of Palo Alto related to the California High Speed Rail Project (CAHSR). These services could relate to the
future anticipated Supplemental Alternatives Analysis and Draft Environmental Impact Report (DEIR)
projected to be published in December of 2010 or January 2011. There may be additional technical
documents published by the CAHSR Authority in which the City of Palo may want to engage the consultant
to provide peer review engineering services.
Meetings
The consultant may from time to time be required to meet with City of Palo Alto City Council, Committees,
Board and Commission as well as community groups. The purpose of these meetings will be to provide
status reports and to receive direction.
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