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HomeMy WebLinkAboutStaff Report 302-10TO: HONORABLE CITY COUNCIL FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS DATE: JULY 12, 2010 CMR:302:10 REPORT TYPE: CONSENT ~ SUBJECT: Approval of Amendment No. Three to Contract No. C07116703 Between the City of Palo Alto and C-Way Custodian Services to Increase the Annual Compensation Amount by $141,144 for a Total Annual Compensation· Amount of $718,951 Per Year (for the Remaining 1.4 Years of the Contract) to Provide Custodial Cleaning Services at Selected City Facilities RECOMMENDATION Staff recommends that Council approve and authorize the City Manager or his designee to execute Amendment No. Three to Contract No. C07116703 with C-Way Custodian Services (Attachment A), to increase annual compensation in the amount of $141,144 for the remaining 1.4 years of the contract. The increase is for the addition of custodial cleaning services at City Hall. The amended contract amount would total to $643,584 per year for basic services. The amount of $75,367 per year for additional services would remain unchanged. BACKGROUND Council approved CMR:405:06 on November 6,2006 for approval of Contract C07116703 with C-Way Custodian Services to provide custodial servi(,(es at selected City facilities. Amendment No. One (CMR:137:08) executed on February 11, 2008 allowed for annual compensation adjustments by the Consumer Price Index. Amendment No. Two (CMR:I05:10) executed on January 11,2010 increased the annual compensation amount for changes in garbage service and the addition of recycling and composting collection service. DISCUSSION Council approval of the 2011 budget eliminates three of the five custodial staff positions at City Hall. The remaining two positions will be used to service the Police Department at City Hall, perform building closure and lockup, and provide support for special meeting events. Amendment No. Three expands cleaning and collection services provided under this contract to maintain all other areas of City Hall previously cleaned by in-house staff. RESOURCE IMPACT Funds for this amendment will come from the salary savings of three custodial staff positions being eliminated and are available in the Public Works Facilities Management Division Operating Budget. \ CMR:302:10 Page 10f2 ENVIRONMENTAL REVIEW This is not a project under the California Environmental Quality Act (CEQA) pursuant to Section 21065 of the Public Resources Code. AT'DACHMENTS Attachment A: Amendment No. Three to Contract No. C07116703 PREPARED BY: ~~ MICHAEL WONG Supervisor~ Facilities Management DEPARTMENT HEAD: &s.R~RT~-t--- Director of Public Works CITY MANAGER APPROVAL CMR:302:JO Page 2 of2 ATTACHMENT A AMENDMENT NO. THREE TO AGREEMENT NO. C07116703 BETWEEN THE CITY OF PALO ALTO AND C-WAY CUSTODIAN SERVICES This Amendment No. Three to Agreement No. C07116703 ("Agreement") is entered into July 26, 2010, by and between the CITY OF PALO ALTO ("CITY"), and C-WAY CUSTODIAN SERVICES, a California Corporation, located at 1885 Bowers Avenue, Santa Clara, CA 95051 ("CONTRACTOR"). R E CIT A L S: WHEREAS, the Agreement was entered into between the parties for the provision of custodial services; and WHEREAS, the parties wish to amend the Agreement; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: SECTION 1. The section entitled "COMPENSATION" is hereby amended, to read as follows: "COMPENSATION" for the full performance of this Agreement: CITY shall pay and CONTRACTOR agrees to accept as not-to-exceed compensation for the full performance of the Services and reimbursable expenses, if any: the total maximum lump sum compensation of Six Hundred Forty Three Thousand Five Hundred Eight Four dollars per contract year ($643,584). The City has set aside the sum of Seventy Five Thousand Three Hundred Sixty Seven dollars per contract year ($75,367) for Additional Services. SECTION 2. The following exhibit(s) to the Agreement is/are hereby amended to read as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference: a. Exhibit "A" entitled "Scope". b. Exhibit "B" entitled "Fee Schedule". SECTION 3. The section entitled "INVOICING" is hereby amended to read as follows: "INVOICING" . Send all invoices to the CITY, Attention: Proj ect Manager. Project Manager is: Mike Wong, Dept: Public Works, 1 100630 9000050 Amend.agt Rev. July31, 1998 Facilities, 3201 East Bayshore Road, Palo Alto, CA 94303. Telephone: 650-496-6989. SECTION 4. Except as herein modified, all other provisions of the Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO City Manager Director of Public Works APPROVED AS TO FORM: Senior Asst. City Attorney Attachments: EXHIBIT "A": EXHIBIT "B": 1006309000050 SCOPE OF WORK FEE SCHEDULE Name: Sukyong Choe Title: Owner 2 Amend.agt Rev. July 31, 1998 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES WORK PERFORMANCE AND QUALITY STANDARDS (Revised June 2010) Contractor's custodial effort must conform to the following standards in all areas covered by this contract. If any activity or job task has been omitted, contractor must so notify the City's Project Manager immediately for resolution. 1. Workmanship and Quality Level The City of Palo Alto requires the highest level of quality in custodial maintenance. All work must be performed by experienced janitorial personnel supervised by the Contractor. The Contractor must provide management and technical supervision through competent supervisors as required to implement modem methods and newly developed janitorial procedures. The Contractor must be responsible for the skills, methods, and actions of hislher employees and for all work done. The Contractor must perform the work herein provided for under the direction of and to the satisfaction of the City's Project Manager. The Contractor must cooperate with the City's Project Manager to enable him to determine the Contractor's conformity with these specifications and the adequacy of the work being performed. The Contractor must give hislher personal supervision to the work as required in addition to his assigned resident supervisor, and be available for consultation with the City's Representative. 2. Equipment and Materials The Contractor must, at all times, furnish and maintain sufficient equipment and materials as necessary to perform the work of this contract. Such equipment and materials shall be subject to inspection and approval of the City. Under no circumstances will non-motorized carpet sweepers be allowed. 3. Supplies The Contractor must, at all times, use only environmentally friendly "green" chemicals and supplies which meet the standards of the City's sustainability program at the City's facilities and are subject to the approval of the Project Manager. Zinc floor finishes are not permitted under any circumstance. All paper products, (i.e. toilet tissue, hand towels), must be 100% recycled and chemical free. Compostable Plastic Bags must be used in compost bins and must meet the following standards: Biodegradable Products Institute (BPI), non Genetically Modified CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 1 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Organism (GMO) preferred, www.bpiworld.org http://www.bpiworld.orglBPI­ Publici Approved/l.html C. SCOPE OF WORK Contractor must furnish the following services at the designated frequencies at each of the listed facilities. Each servicing must include all duties listed. Contractor shall supply and stock all required products at each facility with each servicing. Section 0 identifies location of collection bins, type of bins, number of bins, liner requirements and service frequency, at each facility. Facility: Animal Services Buildings Location: 3281 East Bayshore Blvd. Total Square Feet: 5,657 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: Monday through Friday Type of Service: Entire Facility Empty all recycling containers once per week on Mondays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 2 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Monday through Friday Type of Senrice: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Senrice: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Senrice: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Senrice: Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Arastradero Gateway Facility Location: 1530 Arastradero Rd. Total Square Feet: 969 Servicing Frequency: Once per Week Type of Senrice: Restrooms -Complete servicing. Empty all recycling containers once per week on Fridays. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed, all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 3 Scope Frequency: Type of Senrice: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Secure facility after service. Weekly Meeting Room The sealed cement floors of the main meeting room (432 square feet) are to be mopped, stripped and resealed. Frequency: Quarterly Facility: The Art Center Location: 1313 Newell Rd. Total Square Feet: 26,441 Senricing Frequency: Six Days per Week, (Tuesday through Sunday) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet howls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: Tuesday through Sunday Type of Senrice: Entire Facility Empty all recycling containers once per week on Mondays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 4 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Tuesday through Sunday Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Service: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Baylands Interpretive Center Location: 2775 Embarcadero Rd. Total Square Feet: 3,600 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 5 Scope Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Monday through Friday Entire Facility Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Monday through Friday Entire Facility Wash all windows, interior and exterior. Monthly Entire Facility Strip and refinish all tiled and linoleum floor areas. Four Times Annually Entire Facility SprayBuffwith a high-speed buffer all tiled and linoleum and floor areas. Monthly Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Four Times Annually CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 6 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Facility: Children's Library Location: 1275 Harriet St. Total Square Feet: 3,264 Servicing Frequency: Seven Days per Week Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: All items daily, trash pickup, dispenser filling and any required surface cleaning twice daily. Type of Service: Entire Facility Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Daily Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 7 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Type of Senrice: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Senrice: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Senrice: Entire Facility Clean all counters and table top surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean trash and debris from fireplace. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Children's Theater Location: 1305 Middlefield Rd. Total Square Feet: 17,619 Servicing Frequency: Six Days per Week, (Tuesday through Sunday) Type of Senrice: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: Tuesday through Sunday Type of Service: Entire Facility Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 8 Scope Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Facility: Location: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Tuesday through Sunday Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. F our Times Annually Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility Clean all counters and table top surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from walls and floor surfaces. Four Times Annually City Hall 250 Hamilton Ave. Total Building Square Feet: 104,893 Total Parking Square Feet: 251,508 Type of Service: All restrooms not located in the Police Department -Complete servicing. Empty all garbage and compost containers in all restrooms serviced. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Clean all compost and garbage containers when necessary. Empty and replace with new liners all sanitary napkin CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 9 Scope Frequency: Type of Service: Frequency: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES receptacles. Replace and refill as needed, all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops*, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. * A-Level restroom countertops must only be cleaned with pH neutral chemicals and waxed with an automotive car wax monthly. Do not allow overspray from glass cleaner for mirror to get on countertop. Monday through Friday Entire Facility, excluding Police Department. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth (includes cafeteria and break rooms). Clean central compost, central garbage, and all recycling containers when necessary. Vacuum carpeted floors twice per week minimum per table below and sweep and mop hard floors including any stairwells, offices, and open space areas daily, M-F. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on building entry doors, public counter windows, and interior Council Chamber entry doors. Vacuum Schedule 7 T, Th 8 W Monday through Friday CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 10 Scope Type of Service: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Entire Facility. Empty all desk side and central recycling containers per schedule below. Replace central recycling liner as with proper type, size and depth. 7 Tues 8 Tues * Central recycling picked up daily (M-F) for Engineering (plan sets), Planning (plan sets), and Finance. Parking Garage -Elevator lobby entrances, plaza, and stairwells. Empty all recycling and garbage containers each service day and replace liner with proper type, size and depth. Clean all containers when necessary. Monday through Friday Cafeteria -Once per week on Tuesdays or Thursdays, 1. Collect polystyrene peanuts and deliver to UPS for reuse, 2. Collect and bag plastic bags, then place in recycle bin in A-level recycle closet. Once per week. Entire Facility Wash all windows, interior and exterior. Once Annually Entire Facility, (restrooms, hallways, elevators and lobby areas only) Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 11 Scope Type of Service: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Entire Facility, (restrooms, hallways, elevators and lobby areas only) SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Dust public areas. Polish metal door pulls, door plates, and other metal fixtures. Polish wood furniture in 1 st floor reception area and Council Chamber, all conference rooms. Clean marks from glass in conference rooms. Frequency: Monthly Type of Service: Garage Areas Sweep and damp mop (with proper disinfectant cleaner) all stairwells, landings, and elevators. Wipe down the elevator walls with proper disinfectant cleaner. Remove any trash found in these areas. Empty and replace liners in all trash containers. Frequency: Seven days per week. Facility: College Terrace Library Location: 2300 Wellesley St. Total Square Feet: 5,050 Servicing Frequency: Six Days per Week, (Monday through Saturday) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: Monday through Saturday Type of Service: Entire Facility Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 12 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Monday through Saturday Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Service: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Community Theater Location: 1305 Middlefield Rd. Total Square Feet: 33,716 Servicing Frequency: Six Days per Week, (Tuesday through Sunday) Type of Service: Restrooms / Showers-Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 13 Scope Frequency: Type of Sen'ice: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. All shower areas are to be kept free of mildew, hair, dirt and soap scum. Clean and disinfect all floor mats, benches and tiled areas. Pour one gallon of water down each floor drain. Tuesday through Sunday Entire Facility Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Tuesday through Sunday Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually Entire Facility SprayBuff with a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 14 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Frequency: Four Times Annually Facility: Development Center Location: 285 Hamilton Ave. Total Square Feet: 10,700 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: Monday through Friday Type of Service: Entire Facility Empty counter garbage, all central garbage, and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost and central garbage containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Monday through Friday Type of Service: Entire Facility. Empty plan set recycling, counter and central recycling containers each service day and only kitchen and desk recycling containers once per week. Clean recycling containers when necessary. Replace central recycling liner with proper type, size and depth. Recycle cardboard to cardboard recycling dumpster. Recycle blueprints to recycle collection bin at outside location. Transport CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 15 Scope Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Facility: Location: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES polystyrene "blocks" and "peanuts" to specified containers located at the Civic Center. Check the designated collectorlhauler garbage containers located outside the building, to see if cardboard is present. If cardboard is present, flatten if needed, and recycle on site to recycling dumpster. Monday through Friday. Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Four Times Annually Downtown Library 270 Forest Ave. Total Square Feet: 8,741 Servicing Frequency: Seven Days per Week Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 16 Scope Frequency: Type of Sen-ice: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. All items daily, trash pickup, dispenser filling and any required surface cleaning twice daily. Entire Facility Empty all recycling containers once per week on Mondays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Daily Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually Entire Facility SprayBuff with a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 17 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Frequency: Four Times Annually Facility: Foothills Park Interpretive Center Location: 3300 Page Mill Road Total Square Feet: 5,035 Servicing Frequency: One Day per Week Type of Service: Restrooms - Empty all garbage and compost containers in all restrooms once per week on Fridays. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed Frequency: Once per week. Type of Service: Entire Facility. Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Clean recycling containers when necessary. Empty all central garbage and central compost containers onCe per week on Fridays and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Frequency: Once per week. Facility: Golf Course Restrooms Location: 1875 Embarcadero Rd. Club House Restrooms Total Square Feet: 900 Frequency: Seven days a week, twice daily (once between 11:00 am and noon, once at dusk) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 18 Scope Field Restrooms Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES replaced immediately when needed. Clean compost and garbage containers when necessary. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Lock restrooms doors after final daily service. Total Square Feet: 242 Frequency: Seven days a week Type of Service: Restrooms -Complete servicing. Empty all trash and waste containers in all restrooms. All waste containers to be kept lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. All soap dispensers require an anti­ bacterial hand soap. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Clean sinks, drains, counter tops, toilet bowls and urinals with brush and disinfectant cleaner. Facility: Golf Course Workshop Location: 1875 Embarcadero Rd. Total Square Feet: 2,288 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms / Showers -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 19 Scope Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Facility: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, toilet bowls and urinals with brush and disinfectant cleaner. All shower areas are to be kept free of mildew, hair, dirt and soap scum. Clean and disinfect all floor mats, benches and tiled areas. Pour one gallon of water down each floor drain. Monday through Friday Entire Facility Empty all recycling containers once per week on Thursdays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Monday through Friday Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Four Times Annually Information Technology CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 20 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Location: 300 Hamilton Total Square Feet: 969 Servicing Frequency: One Day per Week Type of Service: Entire Facility. Empty all recycling containers once per week on Friday. Replace central recycling liner with proper type, size and depth. Clean recycling containers when necessary. Transport "peanuts" to specified containers located at the Civic Center. Frequency: Once per week. Facility: Junior Museum Location: 1305 Middlefield Rd. Total Square Feet: 5,856 Servicing Frequency: Seven Days per Week Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush a'nd disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: All items daily, trash pickup, dispenser filling and any required surface cleaning twice daily. Type of Service: Entire Facility . Empty all recycling containers once per week on Fridays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 21 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Daily Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Service: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Landfill Office and Toll Booth Location: 2380 Embarcadero Rd. Total Square Feet: 1,488 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 22 Scope Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Facility: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Monday through Friday Entire Facility Empty all recycling containers once per week on Thursdays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and ( set alarm. Monday through Friday Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Main Library CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 23 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Location: 1213 Newell Rd. Total Square Feet: 26,582 Servicing Frequency: Seven Days per Week Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: All items daily, trash pickup, dispenser filling and any required surface cleaning twice daily. Type of Service: Entire Facility Empty all recycling containers once per week on Mondays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Frequency: Daily Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood fl?or areas. Frequency: Four Times Annually CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 24 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Type of Service: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and table top surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean trash and debris from fireplace. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Mitchell Park Library Location: 3700 Middlefield Rd. Total Square Feet: 10,678 Servicing Frequency: Seven Days per Week Type of Service: Restrooms -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Frequency: All items daily, trash pickup, dispenser filling and any required surface cleaning twice daily. Type of Service: Entire Facility Empty all recycling containers once per week on Tuesdays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 25 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entty doors. Secure facility and set alarm. Frequency: Daily Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Service: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and taDietop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: Municipal Service Center Buildings (A,B,C, & SCADA) Location: 3201 East Bayshore Rd. & 3241 East Bayshore Rd. Total Square Feet: 76,634 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms / Showers -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 26 Scope Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, toilet bowls and urinals with brush and disinfectant cleaner. All shower areas are to be kept free of mildew, hair, dirt and soap scum. Clean and disinfect all floor mats, benches and tiled areas. Pour one gallon of water down each floor drain. Monday through Friday Entire Facility (including shops and fueling station) Empty all inside central garbage and central compost containers each selVice day and replace liner with proper type, size and depth. Empty all outside central garbage and central compost containers once per week and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility. Monday through Friday Entire Facility (including shops, outside areas, and fueling station) Empty all recycling containers once per week. Replace central recycling liner with proper type, size and depth. Clean recycling containers when necessary. Monday Entire Facility Wash all windows, interior and exterior. Twice Annually Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Four Times Annually Entire Facility SprayBuff with a high-speed buffer all tiled, linoleum and wood floor areas. Monthly Entire Facility CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 27 Scope Frequency: Type of Service: Frequency: Facility: Locations: Frequency: Type of Service: Facility: Location: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways r*Iloving all dirt, cobwebs, etc. from wall and floor surfaces. Four Times Annually Building B Exercise Room Disinfect all equipment with proper cleanser. Detail vacuum between and under Weight benches and machines. Twice Annually All Park Restrooms Rinconada Park 777 Embarcadero Rd. Mitchell Park 600 E. Meadow (two sets) Peers Park 1899 Park Ave. EI Camino Park 100 EI Camino Real Greer Park 1098 Amarillo Ave. Baylands Park 1785 Embarcadero Rd. Byxbee Park 2380 Embarcadero Rd. Hoover Park 2901 Cowper St. Stanford Fields 2700 EI Camino Real Seven days a week Restrooms -Complete servicing. 511 sq. ft. 1,363 sq. ft. 1,046 sq. ft. 272 sq. ft. 597 sq. ft. 843 sq. ft. 568 sq. ft. 500 sq. ft. 1,080 sq. ft. Empty all trash and waste containers in all restrooms. All waste containers to be kept lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all dispensers and fixtures clean. Sanitize changing stations. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each . floor drain. Lock restroom doors after daily service where applicable. All park restrooms are to remain open during daylight hours. Rinconada Pool Office and Shower Rooms 777 Embarcadero Rd. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 28 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Total Square Feet: 3,585 Servicing Frequency: Seven Days per Week Type of Service: Frequency: Type of Service: Frequency: Type of Service: Frequency: Facility: Location: Restrooms / Showers -Complete servicing. Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. All shower areas are to be kept free of mildew, hair, dirt and soap scum. Clean and disinfect all floor mats, benches and tiled areas. Pour one gallon of water down each floor drain. Daily Entire Facility Empty all recycling containers once per week on Thursdays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Daily Entire Facility Wash all windows, interior and exterior. Twice Annually Utilities Offices 1005 &1007 Elwell Ct. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 29 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Total Square Feet: 16,157 Servicing Frequency: Five Days per Week, (Monday through Friday) Type of Service: Restrooms / Showers -Complete servicing. Frequency: Type of Service: Frequency: Type of Service: Frequency: Type of Service: Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, toilet bowls and urinals with brush and disinfectant cleaner. All shower areas are to be kept free of mildew, hair, dirt and soap scum. Clean and disinfect all floor mats, benches and tihjd areas. Pour one gallon of water down each floor drain. Monday through Friday Entire Facility Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alarm. Monday through Friday Entire Facility. Empty all central recycling containers two times per week on Tuesdays and Thursdays and recycling containers at individual workstations one time per week on Tuesdays. Replace central recycling liner with proper type, size and depth. Check the designated collectorlhauler garbage containers located outside the building, to see if cardboard is present. If cardboard is present, flatten if needed, and transport material to designated recycling container. Tuesdays and Thursdays Entire Facility Wash all windows, interior and exterior. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 30 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Service: Entire Facility SprayBuff with a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Facility: Water Quality Control Buildings Location: 2501 Embarcadero Way Total Square Feet: 12,400 Servicing Frequency: Five Days per Week, (Sunday through Thursday) Type of Service: Restrooms / Showers -Complete servicing. Frequency: Type of Service: Empty all garbage and compost containers in all restrooms. All garbage and compost containers to be kept cleaned and lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains; counter tops, toilet bowls and urinals with brush and disinfectant cleaner. All shower areas are to be kept free of mildew, hair, dirt and soap scum. Clean and disinfect all floor mats, benches and tiled areas. Pour one gallon of water down each floor drain. Monday through Friday Entire Facility CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 31 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Empty all recycling containers once per week on Thursdays. Replace central recycling liner with proper type, size and depth. Empty all central garbage and central compost containers each service day and replace liner with proper type, size and depth. Clean central compost, central garbage, and all recycling containers when necessary. Vacuum all carpeted floors including any stairwells, offices, and open space areas. Sweep, damp mop (with proper disinfectant cleaners), and dispose of all trash items on all non-carpeted floors. Remove cobwebs from walls and ceilings. Refill towel dispensers. Clean marks from glass on entry doors. Secure facility and set alann. Frequency: Monday through Friday Type of Service: Entire Facility Wash all windows, interior and exterior. Frequency: Twice Annually Type of Service: Entire Facility Strip and refinish all tiled, linoleum and wood floor areas. Frequency: Four Times Annually Type of Service: Entire Facility SprayBuffwith a high-speed buffer all tiled, linoleum and wood floor areas. Frequency: Monthly Type of Service: Entire Facility Clean all counters and tabletop surfaces removing all graffiti, pen and pencil marks, dirt, etc. Clean exterior entranceways removing all dirt, cobwebs, etc. from wall and floor surfaces. Frequency: Four Times Annually Facility: PARKING FACILITY "Q" Location: 400 Block of High St. Total Square Feet: 48,000 Type of Service: Garage Areas CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 32 " Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Sweep and damp mop (with proper disinfectant cleaner) all stairwells, landings, and elevators. Wipe down the elevator walls with proper disinfectant cleaner. Remove any trash found in these areas. Empty and replace liners in all trash containers. Frequency: Mondays, Wednesdays and Fridays Facility: PARKING FACILITY "J" Location: 520 Webster St. Total Square Feet: 148,000 Type of Service: Garage Areas Sweep and damp mop (with proper disinfectant cleaner) all stairwells, landings, and elevators. Wipe down the elevator walls with proper disinfectant cleaner. Remove any trash found in these areas. Empty and replace liners in all trash containers. Remove trash from complete facility including parking areas, sidewalks, and ledges, around bike lockers and in storage areas. Clean and sanitize any area that may have urine, human waste, blood or vomit. Sweep and remove trash from sidewalk and around facility. Clean the alley between facility and businesses. Frequency: Mondays, Wednesdays, Fridays and Sundays Facility: PARKING FACILITY "S/L" Location: 445 Bryant St. Total Square Feet: 229,380 Type of Service: Restrooms -Complete servicing. Empty all trash and waste containers in all restrooms. All waste containers to be kept lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, toilet bowls, changing stations and urinals with brush CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 33 Scope Type of Service: Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES and disinfectant cleaner. Pour one gallon of water down each floor drain. Lock restroom doors after daily service. Garage Areas Sweep and damp mop (with proper disinfectant cleaner) all stairwells, landings, and elevators. Wipe down the elevator walls with proper disinfectant cleaner. Remove any trash found in these areas. Empty and replace liners in all trash containers. Clean and sanitize any area that may have urine, human waste, blood or vomit. Sweep and remove trash from sidewalk and around facility. Clean the alley between facility and businesses. Frequency: Seven Days a Week Facility: PARKING FACILITY "R" Location: 528 High St. Total Square Feet: 93,930 Type of Service: Restrooms -Complete servicing. Empty all trash and waste containers in all restrooms. All waste containers to be kept lined with proper liners, which must be replaced immediately when needed. Empty and replace with new liners all sanitary napkin receptacles. Replace and refill, as needed all dispensers and containers. Damp wipe toilet partitions and all wall areas showing any stains, spots, grime and/or any abuse in general. Remove any graffiti immediately from any surface as it appears, as well as "spitballs," etc. Clean mirrors and keep all chrome fixtures clean. Sweep floors and properly dispose of all trash items. Damp mop floor areas with disinfectant cleaner. Clean sinks, drains, counter tops, changing stations, toilet bowls and urinals with brush and disinfectant cleaner. Pour one gallon of water down each floor drain. Lock restroom doors after daily service. Type of Service: Garage Areas Sweep and damp mop (with proper disinfectant cleaner) all stairwells, landings, and elevators. Wipe down the elevator walls with proper disinfectant cleaner. Remove any trash found in these areas. Empty and replace liners in all trash containers. Clean and sanitize any area that may have urine, human waste, blood or vomit. Sweep and remove trash from sidewalk.and around facility. Clean the alley between facility and businesses. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 34 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES Frequency: Seven Days a Week D. CITY REPRESENTATIVE The contact for the Contractor with the City during the life of the contract shall be with the City's Project Manager: Michael Wong, (650) 496-6989; 3201 East Bayshore Road, Palo Alto, CA 94303. Email: thom.macway@cityofpaloalto.org E. MISCELLANEOUS REQUIREMENTS 1. Codes Work and materials must conform to the requirements of: a. Safety Orders -State of California, Division of Industrial Safety b. State Fire Marshall c. OSHA Regulations 2. Work Scheduling and Performance Times of servicing are to be determined by the City's Project Manager. 3. Parking Contractor may utilize existing public parking space as required and available. 4. Building Deficiencies Contractor will report any building deficiencies, (water or power outages, broken locks, etc.), to the City's Project Manager no later than the next business day. F. SECURITY Contractor will be issued keys to all facilities requiring access under this contract. Contractor shall lock all facilities after the work is completed, unless otherwise instructed in writing by the City. Contractor shall not duplicate keys. Contractor shall return or account for all issued keys at the end of the contract or upon contract termination. Failure to return all keys issued will result in deductions from final invoice of all costs to the City in order to rekey the locks on those facilities. Contractor shall provide to the City's Project Manager a current listing of CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 35 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES all personnel to whom keys have been assigned, including key identification and home address of said personnel. G. INSPECTION The City's Project Manager, or his designee, will inspect all facilities covered under this contract at least once each month. There will be no prior announcement of inspection tours by the City. H. SUPERVISION Contractor must maintain at least (1) Supervisor who will monitor job performance of Contractor's custodial staff to assure performance to required standards and be available to the City's Project Manager at all times. This person must be able to communicate in both written and verbal form with the City's Project Manager. I. RESPONSIBILITY OF CONTRACTOR The City assumes no responsibility whatsoever for loss or damage of equipment owned or operated by the Contractor, his agents or employees. The entire responsibility for any and all injury to the public, to individuals and to property resulting or indirectly caused by the performance of the work hereunder must rest upon the Contractor, and he/she agrees to indemnify and hold the City free and harmless from and against any and all liability, expense, claims, costs, suits and damages arising out of negligence on the part of the Contractor. J. PROPERTY DAMAGE Any private or City property damaged or altered in any way during the performance of the work under the contract shall be reported promptly to the City, and must be rectified in an approved manner back to its former condition prior to damage at the Contractor's expense. K. CONTRACTOR'S CONTACT Contractor must provide the City's Project Manager with telephone numbers of all supervisory personnel related to the contract. L. EMERGENCY SERVICES Contractor response time to emergency cleaning must be within two (2) hours of notification CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 36 Scope Exhibit A SPECIFICATION CITYWIDE CUSTODIAL SERVICES of said condition. M. EQUIPMENT AND MATERIAL Contractor must submit to the Project Manager for approval, a list of all equipment and materials to be used in any City facility, prior to beginning of work to this contract. N. BUILDING ALARMS All building alarms must be activated once Contractor's staff has left and the facility is vacated. Any false alarms caused by the Contractor, that are responded to by the Palo Alto Police Department, are subject to a service fee which will be deducted from the Contractor's monthly invoice. O. COLLECTION SERVICE DETAIL See spreadsheet below. CITY OF PALO ALTO -GENERAL REQUIREMENTS AND SPECIFICATIONS 37 Exhibit B for Amendment #3 Monthly Fee Schedule C-Way Custodian Services Current Facility Contract Price Animal Services $821 Arastra Gateway $300 Art Center $2,309 Baylands Int. Center $513 Children's Library $1,248 Children's Theater $1,590 City Hall $4,804 College Terrace Library $667 Community Theater $1,590 Development Center $1,355 Downtown Library $975 Golf Course Clubhouse $1,149 Golf Course Workshop $616 Jr. Museum $1,488 Landfill Office $718 Main Library $1,898 Mitchell Park Library $1,436 MSC Buildings $3,180 All Park Restrooms $3,571 Rinconada Pool $1,385 Utility Offices $2,945 Water Quality Buildings $1,796 300 Hamilton $60 Parking Lot Q $616 Parking Lot R $1,770 Parking Lot S/L $1,890 Parking Lot J $1,180 Monthly Total $41,870 Increase for Additional Cleaning Services New Price $0 $821 $0 $300 $0 $2,309 $0 $513 $0 $1,248 $0 $1,590 $11,762 $16,566 $0 $667 $0 $1,590 $0 $1,355 $0 $975 $0 $1,149 $0 $616 $0 $1,488 $0 $718 $0 $1,898 $0 $1,436 $0 $3,180 $0 $3,571 $0 $1,385 $0 $2,945 $0 $1,796 $0 $60 $0 $616 $0 $1,770 $0 $1,890 $0 $1,180 $11,762 $53,632