HomeMy WebLinkAboutStaff Report 238-10TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER
DATE: May 3,2010
REPORT TYPE: Study Session
City of Palo Alto
City Manager's Report
DEPARTMENT;ADMINISTRA TIVE
SERVICES
CMR: 238:10
SUBJECT: Presentation of the City Manager's Proposed Budget for Fiscal Year 2011
BACKGROUND
Under the Charter, the City Manager is responsible for developing a proposed operating and
capital improvement budget for the City. This study session has been scheduled to present the
FY 20 II Proposed Operating and Capital Improvement Plan Budgets to the City Council. Copies
of the Budget Documents are attached.
DISCUSSION
The City Manager is presenting the FY 20) I Proposed Budgets to the full City Council in
advance of the public budget hearings to be conducted by the Finance Committee, The Proposed
Budget includes the budget reductions that were presented in the City Manager's Preview
Budget on April 12 (CMR:208: 10).
The FY 20 II Proposed General Fund Budget includes recommendations that will significantly
impact employees and the community. These changes are unavoidable due to the FY 2011
General Fund budget gap. At the study session, the City Manager will summarize key
recommendations and highlight issues in the budget. Staff will briefly review the layout of the
budget document and how best to navigate its contents. The Finance Committee budget hearings
will be held throughout the month of May and into early June. Community Outreach meetings
are also scheduled in May, The Budget Hearing and Public Outreach schcdulc is included as
Attachment A.
At the outreach sessions the City Manager and staff will provide a forum to provide the public
with the opportunity to learn more about the proposals in the budget; to discuss the City's
financial condition; and to share the process oPPOltunities for continuing input and discussions
on the Proposed Budgets going forward. City Council Members will be attending many of the
meetings to listen to the presentations and the public. The public will again have the opportunity
to listen to budget discussions and give input dUl1ng the Finance Committee hearings in May.
Other fOlTIlS of input will be available to the public including electronic form. The Finance
CMR:238:10 Page lof2
Committee will take its reeommendations to the City Council in June, A budget review meeting
and public hearing with the City Council is scheduled for June 21, 2010 with budget adoption
scheduled for June 28, 2010,
ATTACHMENTS
Attachment A: Budget Hearing and Public Outreach schedule
Attachment B: Budget Documents
PREPARED BY:
Budget Manager
DEPARTMENT APPROVAL:
LALOPER'Z
Director, Administrative Services
CITY MANAGER APPROVAL:
CMR:238:IO Page 2 of2
ATTACHMENT A
Monday, City Council 7pm Presentation and Transmittal of FY20 II
May 3 City Manager Council Chambers Proposed Budget -Referral to Finance
Proposed Budget Committee
Tuesday, Budget Outreach 6 -7:30pm Discussion and public input on the Proposed Community Meeting May4 City Manager Council Chambers Budget
Finance Committee Transmittal of 20 II General Fund budget-
Thursday, Special Meeting 7pm Council Appointed Officers (except City
May 6 Budget Review Council Chambers Attorney), Council, Human Resources, Library
Kick-Off
Tuesday, Finance Committee 7pm Community Services, City Attorney, Planning May 11 Special Meeting Council Chambers
Saturday, Budget Outreach 9:30 -llam Discussion and public input on the Proposed Community Meeting Lucie Stern May 15 Ballroom Budget
Tuesday, Finance Committee 7pm Police, Fire, ASD, ASD Internal Service Funds May 18 Council Chambers
Tuesday, Finance Committee 7pm Utilities and Utilities CIP, Public Works
May 25 Special Meeting Council Chambers General Fund Operating, General Fund CIP
Thursday, Finance Committee 7pm Public Works -Enterprise Funds (Storm Drain,
May 27 Special Meeting Council Chambers Refuse, Wastewater Treatment), Internal
Service Fund and related CIP
Tuesday, Finance Committee 7pm Municipal Fee Schedule
June 8 Council Chambers Contracts Greater than $8Sk, Wrap-Up
Monday, City Council 7pm Budget Review and Public Hearing June 21 Council Chambers
Monday, City 7pm
June28 Special Meeting -Council Chambers BUDGET ADOPTION
Tuesday, 7pm BUDGET ADOPTION -ifneeded June 29 Council Chambers
Wednesday 7pm
June 30 Council Chambers BUDGET ADOPTION -ifneeded