HomeMy WebLinkAbout2023-03-29 Planning & transportation commission Agenda PacketPLANNING AND TRANSPORTATION COMMISSION
Regular Meeting
Wednesday, March 29, 2023
Council Chambers & Hybrid
6:00 PM
Pursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with the
option to attend by teleconference/video conference or in person. To maximize public safety
while still maintaining transparency and public access, members of the public can choose to
participate from home or attend in person. Information on how the public may observe and
participate in the meeting is located at the end of the agenda. Masks are strongly encouraged if
attending in person. The meeting will be broadcast on Cable TV Channel 26, live on
YouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen Media
Center https://midpenmedia.org. Commissioner names, biographies, and archived agendas and
minutes are available at http://bit.ly/PaloAltoPTC.
VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)
Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833
PUBLIC COMMENTS
Public comments will be accepted both in person and via Zoom for up to three minutes or an
amount of time determined by the Chair. All requests to speak will be taken until 5 minutes
after the staff’s presentation. Written public comments can be submitted in advance to
Planning.Commission@CityofPaloAlto.org and will be provided to the Commission and available
for inspection on the City’s website. Please clearly indicate which agenda item you are
referencing in your subject line.
Spokespersons that are representing a group of five or more people who are identified as
present at the meeting at the time of the spokesperson's presentation will be allowed up to
fifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking members
agree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes for
all combined speakers. The Chair may reduce the allowed time to speak for Study Sessions and
Action Items to two (2) minutes or less to accommodate a larger number of speakers.
PowerPoints, videos, or other media to be presented during public comment are accepted only
by email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting.
Once received, the Clerk will have them shared at public comment for the specified item. To
uphold strong cybersecurity management practices, USB’s or other physical electronic storage
devices are not accepted.
TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Commission reserves the right to use more or less time on any item,
to change the order of items and/or to continue items to another meeting. Particular items may
be heard before or after the time estimated on the agenda. This may occur in order to best
manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER/ ROLL CALL
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.
AGENDA CHANGES, ADDITIONS AND DELETIONS
The Chair or Board majority may modify the agenda order to improve meeting management.
CITY OFFICIAL REPORTS
1.Director's Report, Meeting Schedule, and Assignments
STUDY SESSION
Public Comment is Permitted. Three (3) minutes per speaker.
2.Review 2022‐2023 Work Plan and Discuss Drafting the 2023‐2024 PTC Work Plan
6:15PM – 8:15PM
APPROVAL OF MINUTES
Public Comment is Permitted. Three (3) minutes per speaker.
3.Approval of Planning & Transportation Commission Draft Summary Minutes of February
8, 2023
4.Approval of Planning & Transportation Commission Draft Verbatim and Summary Minutes
of February 22, 2023
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
planning.commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Commission, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Commission, download the Zoom application
onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Commission. You will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PLANNING AND TRANSPORTATION COMMISSIONRegular MeetingWednesday, March 29, 2023Council Chambers & Hybrid6:00 PMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andminutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toPlanning.Commission@CityofPaloAlto.org and will be provided to the Commission and availablefor inspection on the City’s website. Please clearly indicate which agenda item you arereferencing in your subject line.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.TIME ESTIMATES
Listed times are estimates only and are subject to change at any time, including while the
meeting is in progress. The Commission reserves the right to use more or less time on any item,
to change the order of items and/or to continue items to another meeting. Particular items may
be heard before or after the time estimated on the agenda. This may occur in order to best
manage the time at a meeting or to adapt to the participation of the public.
CALL TO ORDER/ ROLL CALL
PUBLIC COMMENT
Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.
AGENDA CHANGES, ADDITIONS AND DELETIONS
The Chair or Board majority may modify the agenda order to improve meeting management.
CITY OFFICIAL REPORTS
1.Director's Report, Meeting Schedule, and Assignments
STUDY SESSION
Public Comment is Permitted. Three (3) minutes per speaker.
2.Review 2022‐2023 Work Plan and Discuss Drafting the 2023‐2024 PTC Work Plan
6:15PM – 8:15PM
APPROVAL OF MINUTES
Public Comment is Permitted. Three (3) minutes per speaker.
3.Approval of Planning & Transportation Commission Draft Summary Minutes of February
8, 2023
4.Approval of Planning & Transportation Commission Draft Verbatim and Summary Minutes
of February 22, 2023
COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS AND
AGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
planning.commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Commission, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Commission, download the Zoom application
onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Commission. You will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
PLANNING AND TRANSPORTATION COMMISSIONRegular MeetingWednesday, March 29, 2023Council Chambers & Hybrid6:00 PMPursuant to AB 361 Palo Alto City Council meetings will be held as “hybrid” meetings with theoption to attend by teleconference/video conference or in person. To maximize public safetywhile still maintaining transparency and public access, members of the public can choose toparticipate from home or attend in person. Information on how the public may observe andparticipate in the meeting is located at the end of the agenda. Masks are strongly encouraged ifattending in person. The meeting will be broadcast on Cable TV Channel 26, live onYouTube https://www.youtube.com/c/cityofpaloalto, and streamed to Midpen MediaCenter https://midpenmedia.org. Commissioner names, biographies, and archived agendas andminutes are available at http://bit.ly/PaloAltoPTC. VIRTUAL PARTICIPATION CLICK HERE TO JOIN (https://cityofpaloalto.zoom.us/j/91641559499)Meeting ID: 916 4155 9499 Phone: 1(669)900‐6833PUBLIC COMMENTSPublic comments will be accepted both in person and via Zoom for up to three minutes or anamount of time determined by the Chair. All requests to speak will be taken until 5 minutesafter the staff’s presentation. Written public comments can be submitted in advance toPlanning.Commission@CityofPaloAlto.org and will be provided to the Commission and availablefor inspection on the City’s website. Please clearly indicate which agenda item you arereferencing in your subject line.Spokespersons that are representing a group of five or more people who are identified aspresent at the meeting at the time of the spokesperson's presentation will be allowed up tofifteen (15) minutes at the discretion of the Chair, provided that the non‐speaking membersagree not to speak individually. The Chair may limit Public Comments to thirty (30) minutes forall combined speakers. The Chair may reduce the allowed time to speak for Study Sessions andAction Items to two (2) minutes or less to accommodate a larger number of speakers.PowerPoints, videos, or other media to be presented during public comment are accepted onlyby email to Planning.Commission@CityofPaloAlto.org at least 24 hours prior to the meeting.Once received, the Clerk will have them shared at public comment for the specified item. Touphold strong cybersecurity management practices, USB’s or other physical electronic storagedevices are not accepted.TIME ESTIMATESListed times are estimates only and are subject to change at any time, including while themeeting is in progress. The Commission reserves the right to use more or less time on any item,to change the order of items and/or to continue items to another meeting. Particular items maybe heard before or after the time estimated on the agenda. This may occur in order to bestmanage the time at a meeting or to adapt to the participation of the public.CALL TO ORDER/ ROLL CALLPUBLIC COMMENT Members of the public may speak to any item NOT on the agenda. Three (3) minutes per speaker.AGENDA CHANGES, ADDITIONS AND DELETIONSThe Chair or Board majority may modify the agenda order to improve meeting management.CITY OFFICIAL REPORTS1.Director's Report, Meeting Schedule, and AssignmentsSTUDY SESSIONPublic Comment is Permitted. Three (3) minutes per speaker.2.Review 2022‐2023 Work Plan and Discuss Drafting the 2023‐2024 PTC Work Plan 6:15PM – 8:15PMAPPROVAL OF MINUTESPublic Comment is Permitted. Three (3) minutes per speaker.3.Approval of Planning & Transportation Commission Draft Summary Minutes of February8, 20234.Approval of Planning & Transportation Commission Draft Verbatim and Summary Minutesof February 22, 2023COMMISSIONER QUESTIONS, COMMENTS, ANNOUNCEMENTS OR FUTURE MEETINGS ANDAGENDAS
Members of the public may not speak to the item(s).
ADJOURNMENT
PUBLIC COMMENT INSTRUCTIONS
Members of the Public may provide public comments to teleconference meetings via email,
teleconference, or by phone.
1. Written public comments m a y b e s u b m i t t e d b y e m a i l t o
planning.commission@cityofpaloalto.org.
2. Spoken public comments using a computer will be accepted through the
teleconference meeting. To address the Commission, click on the link below to access a
Zoom‐based meeting. Please read the following instructions carefully.
You may download the Zoom client or connect to the meeting in‐ browser. If using
your browser, make sure you are using a current, up‐to‐date browser: Chrome 30,
Firefox 27, Microsoft Edge 12, Safari 7. Certain functionality may be disabled in
older browsers including Internet Explorer.
You may be asked to enter an email address and name. We request that you
identify yourself by name as this will be visible online and will be used to notify you
that it is your turn to speak.
When you wish to speak on an Agenda Item, click on “raise hand.” The Clerk will
activate and unmute speakers in turn. Speakers will be notified shortly before they
are called to speak.
When called, please limit your remarks to the time limit allotted. A timer will be
shown on the computer to help keep track of your comments.
3. Spoken public comments using a smart phone will be accepted through the
teleconference meeting. To address the Commission, download the Zoom application
onto your phone from the Apple App Store or Google Play Store and enter the Meeting ID
below. Please follow the instructions above.
4. Spoken public comments using a phone use the telephone number listed below. When
you wish to speak on an agenda item hit *9 on your phone so we know that you wish to
speak. You will be asked to provide your first and last name before addressing the
Commission. You will be advised how long you have to speak. When called please limit
your remarks to the agenda item and time limit allotted.
CLICK HERE TO JOIN Meeting ID: 916 4155 9499 Phone:1‐669‐900‐6833
Americans with Disability Act (ADA) It is the policy of the City of Palo Alto to offer its public
programs, services and meetings in a manner that is readily accessible to all. Persons with
disabilities who require materials in an appropriate alternative format or who require auxiliary
aids to access City meetings, programs, or services may contact the City’s ADA Coordinator at
(650) 329‐2550 (voice) or by emailing ada@cityofpaloalto.org. Requests for assistance or
accommodations must be submitted at least 24 hours in advance of the meeting, program, or
service.
Item No. 1. Page 1 of 1
Planning & Transportation Commission
Staff Report
From: Jonathan Lait, Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: March 29, 2023
Report #: 2303-1124
TITLE
Director's Report, Meeting Schedule, and Assignments
RECOMMENDATION
Staff recommends that the Planning and Transportation Commission (PTC) review and
comment as appropriate.
BACKGROUND
This document includes the following items:
•PTC Meeting Schedule
•PTC Representative to City Council (Rotational Assignments)
Commissioners are encouraged to contact Veronica Dao (Veronica.Dao@CityofPaloAlto.org) of
any planned absences one month in advance, if possible, to ensure the availability of a PTC
quorum.
PTC Representative to City Council is a rotational assignment where the designated
commissioner represents the PTC’s affirmative and dissenting perspectives to Council for
quasijudicial and legislative matters. Representatives are encouraged to review the City Council
agendas (https://www.cityofpaloalto.org/City-Hall/City-Council/Council-Agendas-Minutes) for
the months of their respective assignments to verify if attendance is needed or contact staff.
Prior PTC meetings are available online at
http://midpenmedia.org/category/government/cityof-
paloalto/boardsandcommissions/planning-and-transportation-commission.
ATTACHMENTS
Attachment A: 2023 Meeting Schedule and Assignments
AUTHOR/TITLE:
Amy French, Chief Planning Official
Item 1
Staff Report
Packet Pg. 4
Planning & Transportation Commission
2023 Meeting Schedule & Assignments
2023 Schedule
Meeting Dates Time Location Status Planned Absences
1/11/2023 6:00 PM Hybrid Cancelled
1/25/2023 6:00 PM Hybrid Cancelled
2/08/2023 6:00 PM Hybrid Regular
2/22/2023 6:00 PM Hybrid Regular
3/08/2023 6:00 PM Hybrid Regular
3/29/2023 6:00 PM Hybrid Regular
4/12/2023 6:00 PM Hybrid Regular Bryna Chang
4/26/2023 6:00 PM Hybrid Regular Bart Hechtman
5/10/2023 6:00 PM Hybrid Regular
5/31/2023 6:00 PM Hybrid Regular
6/14/2023 6:00 PM Hybrid Regular Bart Hechtman
6/28/2023 6:00 PM Hybrid Regular
7/12/2023 6:00 PM Hybrid Regular Bart Hechtman
7/26/2023 6:00 PM Hybrid Regular
8/09/2023 6:00 PM Hybrid Regular
8/30/2023 6:00 PM Hybrid Regular
9/13/2023 6:00 PM Hybrid Regular
9/27/2023 6:00 PM Hybrid Regular
10/11/2023 6:00 PM Hybrid Regular
10/25/2023 6:00 PM Hybrid Regular
11/08/2023 6:00 PM Hybrid Regular
11/29/2023 6:00 PM Hybrid Regular
12/13/2023 6:00 PM Hybrid Regular
12/27/2023 6:00 PM Hybrid Cancelled
2023 Assignments - Council Representation (primary/backup)
January February March April May June
Cari Templeton
Giselle Roohparvar
Giselle Roohparvar
Keith Reckdahl
Bart Hechtman
Doria Summa
Doria Summa
Bryna Chang
Bryna Chang
Keith Reckdahl
Keith Reckdahl
Bart Hechtman
July August September October November December
Item 1
PTC 2023 Schedule &
Assignments
Packet Pg. 5
Item No. 2. Page 1 of 2
Planning & Transportation Commission
Staff Report
From: Jonathan Lait, Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: March 29, 2023
Report #: 2303-1146
TITLE
Review 2022-2023 Work Plan and Discuss Drafting the 2023-2024 PTC Work Plan
RECOMMENDATION
Staff recommends the Commission review the 2022-2023 Work Plan (Attachment A), receive
staff’s presentation on the plan status, and provide direction for staff to return in late April/early
May 2023 with an updated work plan for 2023-2024.
BACKGROUND/ PROJECT DESCRIPTION
On April 27, 2022, the PTC adopted its 2022-23 Work Plan. This was submitted to the City Council
with the work plans of other boards and commissions in the Council packet of June 1, 2022. The
work plan from 2022-2023 is attached to this report (Attachment A). The work plan notes
impacts, timelines, resources needed, measures of success, and indicates priority (high or lower)
and whether the projects were state-mandated or council directed. The work plan established
18 projects/goals for 2022. Of the 18 projects/goals, 15 were noted as either State-mandated or
Council-directed, or both. The 18 topic areas were, in order:
The Council recently reconfirmed its priorities for 2023, which include:
1. Economic Recovery & Transition
2. Climate Change & Natural Environment - Protection & Adaptation
3. Housing for Social & Economic Balance
4.Community Health & Safety
The Council adopted a number of objectives for each priority that may be viewed online:
https://www.cityofpaloalto.org/files/content/public/departments/city-clerk/city-council/city-
council-priorities/february-2023-status-update.pdf. The Planning & Development Services
department and Office of Transportation have many assignments from that list and others not
presented on the Council’s list that staff can speak to at the meeting.
Item 2
Staff Report
Packet Pg. 6
Item No. 2. Page 2 of 2
ENVIRONMENTAL REVIEW
Environmental Review The subject project is not subject to review according to the California
Environmental Quality Act (CEQA). Thus, no CEQA review has been performed.
ATTACHMENTS
Attachment A: 2022-23 PTC Work Plan as Adopted by PTC
AUTHOR/TITLE:
Amy French, Chief Planning Official
Item 2
Staff Report
Packet Pg. 7
Planning and Transportation Commission (PTC)
2022-2023 Workplan Overview
Staff Liaison: Rachael Tanner, Assistant Director of Planning and Development Services (PDS)
Lead Department: Planning and Development Services (PDS); ; Office of Transportation (OOT)
Date approved by PTC: 4/27/2022
About the Commission
The Planning & Transportation Commission's work plan covers April 2022 - April 2023. The members and chairs are listed below. Members serve 4 year
terms. At this time, the PTC has 7 members and no vacancies. For more information about Planning & Transportation Commission (PTC) please visit our
webpage, go to http://www.cityofpaloalto.org/gov/boards/ptc/default.asp
Current Commissioners
• Ed Lauing (Chair)
• Doria Summa (Vice Chair)
• Bryna Chang
• Bart Hechtman
• Keith Reckdahl
• Giselle Roohparvar
• Carolyn Templeton
Mission Statement
The Planning & Transportation Commission advises the City Council, Planning Director, and Transportation Director on land use and transportation matters,
including the Comprehensive Plan, zoning, transportation programs, and related matters. The Commission's primary responsibilities include:
• Preparing and making recommendations to the City Council on the City's Comprehensive Plan and applying the Comprehensive Plan to proposed
development, public facilities, and transportation in Palo Alto;
• Considering and making recommendations to the City Council on zoning map and zoning ordinance changes; any changes to Title 18 of the Palo Alto
Municipal Code must be reviewed by the PTC and the City Council;
• Reviewing and making recommendations to the City Council on subdivisions and Site and Design Reviews, on appeals on variances and use permits;
• Considering other policies and programs affecting development and land use in Palo Alto for final City Council action;
• Reviewing and making recommendations on individual projects as described in the Municipal Code, and Open Space development;
• Reviewing and making recommendations to the City Council on transportation, parking, and other related mobility issues;
• Ensuring robust community engagement and dialogue regarding planning, land use, and transportation and providing recommendations to the City Council
regarding these matters and incorporating the public discussion. The PTC hearings provide a forum for public comment and public interaction.
With a few exceptions, all items on the 2021-2022 PTC work plan were addressed by the Commission. This includes considering ordinances, providing
feedback during study sessions, and recommending policy direction for a variety of topics The plan can be found here
(https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/historic-resources-board/2021/ptc-work-plan-2021.pdf). Prior Year Accomplishments Accomplishments include considering changes to wireless standards, recommendations regarding ADUs, reviewing the scope for retail recovery work,
NVCAP, and the Housing Element.
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 8
Planning and Transportation Commission (PTC)
2022-2023 Workplan
Staff Liaison: Rachael Tanner, Assistant Director of Planning and Development Services (PDS)
Lead Department: Planning and Development Services (PDS); Office of Transportation (OOT)
The Planning and Transportation Commission must review and provide recommendations on certain changes to the Palo Alto Municipal Code, specifically those in Title 18
PURPOSE STATEMENT: and affecting planning policy, as well as General Plan changes and General Plan administration. The PTC also reviews items as referred from the City Council, and
considers certain development application. This workplan includes execution of those duties and special projects that seek to further the administration and implementation
of the General Plan.
PROJECT/GOAL 1 : Study session to discuss traffic safety, with an emphasis on identifying areas of concerns and collisions between motorists and cyclists as well as between motorists and
pedestrians. The PTC wants to discuss available data regarding safety and provide an opportunity for the public to engage in this important topic as well.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Opportunity to investigate an area of
considerable public concern.
The study session can occur anytime in the
next 12 month period, with a preference for
as soon as staff and resources can be
available.
Office of Transportation staff would prepare
the staff report, presentation, and be a key
facilitator of the discussion. The Police
Department may need to provide additional
data/information.
Substantive and informative discussion.
No
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Safety for pedestrians, cyclists, and motorists is important. Reducing and/or eliminating
injury and death resulting from collisions is an important priority for many residents. A
public dialogue at the PTC is welcomed by those concerned members of the public.
The challenges in this area are addressed through existing committees and active
projects. The work continues even if a study session is not held.
No
Retail Recovery, the Future of Retail, and Retail Preservation: This project consists of several interrelated and overlapping topics and council assignments. They are
grouped here in recognition that each assignment impacts the other assignment. Currently, PDS is preparing a high-level study on how the City might, from a land use
PROJECT/GOAL 2: standpoint, aid the recovery of retail uses hampered by the pandemic and prepare for the future of retail. In addition, the PTC will consider and make recommendations to
Council regarding a temporary ordinance that changed conditional use permit thresholds. Finally, there is an outstanding Council referral to evaluate the retail preservation
ordinance. While the City pursues the hiring of an economic development staff person and a contract with a firm to develop an economic development strategy, the PTC
suggests this bod of work occur later in the year, so that these efforts are aligned and done in coordination with broader economic development efforts.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Overall, this project aims to ensure a strong
climate for retail businesses in Palo Alto that
can allow Palo Altans to meet their daily
needs and have a high quality of life.
The high level review of trends and best
practices in retail is currently underway.
The review of CUP thresholds is currently
underway due to the time-sensitivity of the
project. Other efforts will remain paused
until the additional staff and consultant
resources are on board.
Staff, consultants, and participation from
local retail community.
These interrelated projects may result in
the development of new ordinances
and/or broader policy recommendations
to the City Council.
Yes - Council assigned.
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
The recovery from the pandemic as well as any shifts in retail trends that will endure
beyond the pandemic are occurring and can benefit from further and refined action by the
City.
While this is an impactful body of work, the need to get it right and coordinate with
existing and new resources outweighs the need to quickly pursue the work.
Yes
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 9
Study Session(s) Regarding Neighborhood Planning - The PTC will discuss approaches to neighborhood planning, and the pros/cons and overall effectiveness of various
PROJECT/GOAL 3: approaches to neighborhood planning. Considering the Housing Element plans for 6,000+ housing units, if successfully implemented, the Element will likely produce new
neighborhoods in Palo Alto and/or significantly change the demand for public facilities and other services in existing neighborhoods. As the City prepares to adopt and then
implement the Housing Element update, the PTC wants to explore how the City might approach the subsequent neighborhood planning.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Researching and discussing how to plan for
the future of Palo Alto neighborhoods.
There is no deadline for this project.
Staff time to research and prepare a staff
report.
Successful conversation and possible
identification of an approach (or
approaches) to neighborhood planning
to guide the City's future.
No
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Not urgent. It would be timely to undertake this study session after the Housing Element has
been submitted to HCD for consideration.
No
Study session regarding projects and efforts to enhance California Avenue, both the business district and surrounding Mayfield neighborhood. This study session might
PROJECT/GOAL 4: include efforts to study a permanent street closure, retail recovery efforts, efforts to adjust parking requirements in the Cal Ave area, etc. Based on the study session
additional information may be requested or actions taken. A goal is to ensure the projects are working together comprehensively and synergistically.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Comprehensive and synergistic approach to
projects in the Cal Ave area that yields co-
benefits and maximizes coordination.
This is not a time sensitive item. An
appropriate time may be as/after the scope
for Cal Ave permanent closure study is
prepared.
Staff from PDS and OOT will need to
collaborate to prepare for the session, as
well as Public Works regarding public
works construction projects. Additional
coordination with the County (developing
housing in the area) is also desirable.
An informative and robust dialogue.
Mixed - Some items have been referred
to PTC by Council, though a
comprehensive study session has not
specifically referred.
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Certain projects in the area are materializing (Public Safety building is under construction,
for example) and further policy changes are on the horizon (street closure consideration).
This study session should occur at a time that provides time for coordination among
the city departments and other agencies.
Yes
PROJECT/GOAL 5: Updating Wireless Ordinance & Wireless Objective Standards – This work product continues work that was renewed after the joint PTC, ARB, and City Council session.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Updated wireless ordinance and standards
that meet the needs of the City and its
residents.
Underway. Anticipated to PTC in
spring/summer 2022.
Staff and consultant resources, including
outside counsel, are assigned.
Updated wireless and objective
standards adopted by Council.
Yes - Council
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
While not urgent, the sooner new standards are developed and adopted, the sooner they
can be implemented.
While new standards are not currently in place, existing policy does meet some of the
community's needs.
Yes
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 10
PROJECT/GOAL 6: Downtown In-Lieu Parking - Council instituted a temporary moratorium on the downtown parking in-lieu program. Staff will present PTC with information regarding the
impacts of this policy so that the PTC can recommend either reviving the program, modifying it, or ending the program.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Development of a long term policy will
provide clarity to property owners and
potential developers.
Spring 2022
Staff resources have been assigned.
Adoption of a permanent ban and/or
reinstatement of the in-lieu program.
Yes - Council
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
The moratorium on the in-lieu program expires this year and so PTC must make a timely
recommendation to Council.
N/A
Yes
PROJECT/GOAL 7: Conditional Use Permit Thresholds - In 2021 Council passed a temporary ordinance to lower the threshold for conditional use permits for some uses in Palo Alto. PTC will
consider the impacts of these changes and recommend making them permanent, end them, or a variety of adjustments in between.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Permanent adjustments to CUP thresholds
and/or reversion to previous standards.
Project is underway and will be considered
by the PTC on 3-30-2021
Needed resources (staff) have been
assigned.
A successful project will result in an
recommendation regarding ordinance
changes to the City Council. The goal of
this body of work is to increase the
presence and viability of active ground
floor uses throughout Palo Alto.
Yes
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
PTC members reflected that the item has a sense of urgency based on community
members' expressed concerns. While the session occurring imminently is not necessary,
the topic is a high concern and priority for the community and PTC.
This project could be divided into the CUP thresholds/updated definitions and a more
comprehensive referral about retail overall (part of the Council motion on this
ordinance) and a closer look at certain definitions and other development standards
for retail. The portion related to the temporary ordinance could advance separately
from the more comprehensive analysis.
Yes
PROJECT/GOAL 8: North Ventura Coordinated Area Plan - Staff continue to develop Council’s preferred concept plan into a draft plan and to study the concept plan.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
A transit oriented neighborhood.
Underway; will return to PTC later in 2022 Additional consultant resources will be
requested.
An adopted area plan.
Yes
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Per grant requirements, the project must be completed by the end of 2023. N/A Yes
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 11
Housing Element Update - The Council will consider the housing sites soon. The PTC will consider the programs and policies for the Housing Element and make a
PROJECT/GOAL 9: recommendation to Council. In addition, the environmental review and necessary public hearings and public comment periods will commence. Ultimately the Element will
be submitted to the State in early 2023.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Compliant housing element.
Policies & Programs to come to PTC in
Spring 2022.
Staff and consultant resources have been
assigned and procured.
Compliant Housing Element that meets
the needs of current and future Palo
Altans.
Yes - State Mandated Policy
Development
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
This process must be completed in 2022 to meet state requirements. N/A Yes
PROJECT/GOAL 10: SB 9 Permanent Ordinance - The Council adopted an interim ordinance to prepare the city for upcoming SB 9 applications due to the state law being effective January 1,
2022. The PTC will consider a permanent ordinance and make a recommendation to City Council.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Local application of SB 9 that limits
disruption to Palo Alto's development
pattern.
Summer/Fall 2022
Staff resources need to be assigned in
PDS; the City Attorney's Office also
provides significant support for this project.
An adopted and implementable
ordinance.
State Mandated
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
The sooner the City can define and refine local implementation of SB 9, the better the
program will serve our community.
The interim ordinance provides necessary measures to implement the ordinance.
Yes
PROJECT/GOAL 11: Commercial Parking Pilot - PTC will receive an update regarding outreach efforts underway, the progress towards releasing and RFI/RFP to secure additional information
or services to advance commercial parking.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Feedback from PTC on this project.
Ongoing updates throughout the year.
Staff and consultant resources are
allocated and procured.
Feedback from PTC and continued
engagement from the public. Overall,
learning and insight provided by the
pilot.
Yes - Council
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Ongoing project. Ongoing project. Yes
PROJECT/GOAL 12: PTC will receive an update regarding options for improving the City’s parking programs. This includes a Roadmap for Residential Parking Permit Program improvements
and commercial parking improvements.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Improved parking operations.
Ongoing.
Ongoing. Feedback from PTC and continued
engagement from the public.
Yes
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
The staff work behind the project continues; proposed updates help advance the work.
Additionally, the public welcomes opportunities to engage w/the PTC on this topic.
This project represents a large body of ongoing work to manage parking supply and
parking policy.
Yes
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 12
PROJECT/GOAL 13: Parking Data Portal - PTC will receive an update regarding parking availability data. The new license plate reader technology allows for regular collection and reporting of
parking availability.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
This project will provide more knowledge of
parking use and occupancy.
Summer 2022
Resources have been allocated.
Data published on website
Yes - Council
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Publishing information on the website is the next step as information has been . N/A as the project is underway and we are currently awaiting data outputs to analyze
and understand.
Yes
PROJECT/GOAL 14: On-Demand Shuttle Program - Update and informational on grant-awarded project for implementing and delivering on-demand shuttle service in Palo Alto.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Shuttle program to provide service,
understanding, and insight into future shuttle
programs.
Will come to PTC Fall/Winter 2022
Grant money has been awarded for the
project. Further service providers are being
procured.
Feedback, knowledge, and insight.
Council accepted grant award.
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Grant project to be executed w/in prescribed timeline. Must unfold as resources are procured. No
Accessory Dwelling Unit Ordinance Update - The Council has asked the PTC to revise the ADU ordinance. In addition, the state Housing and Community Development
PROJECT/GOAL 15: Department has provided feedback to the City’s ordinance. Council will provide direction on the HCD requested updates, and then PTC will consider a revised
ordinance—combining previous PTC changes and the HCD changes as well.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
ADU ordinance that furthers ADU production
in Palo Alto.
The item will return to PTC after the State's
Housing and Community Development
provides further guidance on needed
refinements.
Some projects may need to conclude for
sufficient staffing to be available to advance
this project.
Adopted ADU ordinance.
Yes - Council and State
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Compliance with state law is necessary to prevent invalidation of the local ordinance.
Swift action following HCD response is recommended.
Additional areas of local preference, that are compliant with state law, can be refined
at the City's discretion.
Yes
PROJECT/GOAL 16: Bicycle & Pedestrian Transportation Plan Update - A citywide evaluation of the bicycle network and pedestrian network. The plan will identify opportunities to enhance and
connect the network.
BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Updated bike and ped transportation plan
that meets the needs of current and future
Palo Altans.
TBD
Consultant resources are being procured.
Updated bike and ped plan.
Yes - Council
HIGH PRIORITY LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
N/A Update is timely, but not mandated by any state laws. No
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 13
PROJECT/GOAL 17: Cal Ave Subscription In-Lieu Program - Council referred to the PTC the development of measures to alleviate parking requirements on businesses in the California Avenue
area, by establishing a subscription parking in-lieu fee program for that area.
BENEFICIAL IMPACTS
TIMELINE
RESOURCES NEEDED
MEASURE OF SUCCESS
STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Improved ability for commercial spaces--
especially retail--to host new uses.
Winter 2022
Staffing resources must be identified to
manage development of the policy.
Successful subscription in lieu program
launched.
Yes - Council
HIGH PRIORITY
LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
Cal Ave may continue to struggle to attract new commercial uses w/o some type of relief.
The high demands on limited staff may hamper advancement of this item in light of
other priorities.
Yes
PROJECT/GOAL 18: California Avenue & Ramona Street Closures - Planning, design, and study of potential for permanent closures.
BENEFICIAL IMPACTS
TIMELINE
RESOURCES NEEDED
MEASURE OF SUCCESS
STATE MANDATED / LOCAL LAW / COUNCIL-
APPROVED
Evaluating the potential designs, pros, and
cons of closing a portion of these streets to
vehicle traffic.
Early 2023
Funds for consultant resources must be
appropriated and a consultant procured.
Recommendation made to Council.
Yes - Council
HIGH PRIORITY
LOWER PRIORITY COUNCIL-DIRECTED
POLICY UPDATE
The study and subsequent recommendation/decision are needed for local businesses to
plan effectively.
The temporary closure can continue while the study takes place.
Yes - Council
Item 2
Attachment A 2022-23 PTC Work
Plan
Packet Pg. 14
Item No. 3. Page 1 of 1
Planning & Transportation Commission
Staff Report
From: Jonathan Lait, Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: March 29, 2023
Report #: 2303-1126
TITLE
Approval of Planning & Transportation Commission Draft Summary Minutes of February 8, 2023
RECOMMENDATION
Staff recommends that the Planning and Transportation Commission (PTC) adopt the meeting
minutes.
BACKGROUND
Draft summary minutes from the February 8, 2023 Planning and Transportation Commission
(PTC) meeting was made available to the Commissioners prior to the March 29, 2023 meeting
date. The draft PTC minutes can be viewed online on the City’s website at bit.ly/PaloAltoPTC.
ATTACHMENTS
There are no attachments.
AUTHOR/TITLE:
Veronica Dao, Administrative Associate
Item 3
Staff Report
Packet Pg. 15
Item No. 4. Page 1 of 1
Planning & Transportation Commission
Staff Report
From: Jonathan Lait, Planning and Development Services Director
Lead Department: Planning and Development Services
Meeting Date: March 29, 2023
Report #: 2303-1127
TITLE
Approval of Planning & Transportation Commission Draft Verbatim and Summary Minutes of
February 22, 2023
RECOMMENDATION
Staff recommends that the Planning and Transportation Commission (PTC) adopt the meeting
minutes.
BACKGROUND
Draft verbatim and summary minutes from the February 22, 2023 Planning and Transportation
Commission (PTC) meeting were made available to the Commissioners prior to the March 29,
2023 meeting date. The draft PTC minutes can be viewed online on the City’s website at
bit.ly/PaloAltoPTC.
ATTACHMENTS
There are no attachments.
AUTHOR/TITLE:
Veronica Dao, Administrative Associate
Item 4
Staff Report
Packet Pg. 16