HomeMy WebLinkAboutStaff Report 179-10City of Palo Alto 7
. City Manager's Report
TO: HONORABLE CITY COUNCIL
FROM: CITY MANAGER DEPARTMENT: PUBLIC WORKS
DATE: APRIL 5, 2010 CMR:179:10
REPORT TYPE: CONSENT
SUBJECT: Adoption of a Budget Amendment Ordinance for Fiscal Year 2010 to
Provide an Additional Appropriation of $25,981 to Capital Improvement
Program (CIP) PE-llOll, Highway 101 PedestrianlBicycle
Overpass/Underpass Project; and Approval of a Contract with Alta Planning
& Design in the Amount of $110,981 for Highway 101 PedestrianlBicycle
Overpass/Underpass Feasibility Study (PE-llOll) and $15,000 for Public
Outreach, Noticing, Printing and Mailing
RECOMMENDATION
Staff recommends that Council:
1. Adopt a Budget Amendment Ordinance (Attachment A) in the amount of $25,981 to
increase appropriation for CIP Project Highway 101 PedestrianlBicycle
Overpass/U nderpass Feasibility Study (PE-l1 0 11 ).
2. Approve and authorize the City Manager or designee to execute the attached contract with
Alta Planning & Design in the amount of $100,892 for a feasibility study and approval of
$10,089 for additional services.
3. Approve an additional $15,000 for public outreach, noticing, printing and mailing.
DISCUSSION
The project will conduct a feasibility study for a year-round pedestrian/bicycle grade separated
crossing of Highway 101 in Palo Alto to provide connectivity from residential and commerciaf
areas in south Palo Alto to the Palo Alto Baylands Nature Preserve, East Bayshore and San
Antonio businesses, and the regional Bay Trail network of bike trails. The need for a new year
round pedestrian/bicycle crossing of Highway 101 in south Palo Alto was identified in the
Bicycle Transportation Plan and updated Baylands Master Plan. The existing current Adobe
Creek undercrossing is a seasonal facility that is only available six months during the year (April
15 th to October 15 111). The new grade separation will provide connectivity between the south Palo
Alto residential areas and the Baylands recreational and employment areas year-round.
The consultant's services shall consist of a preliminary investigation that will include an
evaluation and analysis of feasible alternatives, followed by development of the final feasibility
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... study. The feasibility study shall be sufficiently complete to allow City Staff and City Council to
make well-infonned decisions regarding the cost and desirability of constructing a
The consultant's services shall consist of a preliminary investigation that will include an
evaluation and analysis of feasible alternatives, followed by development of the final feasibility
study. The feasibility study shall be sufficiently complete to allow City Staff and City Council to
make well-infonned decisions regarding the cost and desirability of constructing a
pedestrian/bicycle overpass/underpass over Highway 101 between Matadero Creek and San
Antonio Road. The consultant shall evaluate three alternative sites. Two crossing locations have
been identified at Adobe and Matadero Creeks. Should the City decide to proceed with a project
to construct a pedestrianlbicycle overpass/underpass, the Feasibility Study will provide
overcrossing and undercrossing options with cost estimates to be used as the basis for
detennining a preferred alternative. Please see Attachment C for the complete scope of services.
Summary of Solicitation Process
Proposal DescriptionlNumber NamelNumber of Proposal here
Proposed Length of Project Approximately 8 months
Number of Proposals Mailed 13
Total Days to Respond to Proposal 29
Pre-proposal Meeting Date None
Number of Company Attendees at
Pre-proposal Meeting
Number of Proposals Received: 8
Company Name Location (City, State) Selected for oralii
interview?
1. Drake Haglan and Associates Sacramento, CA No
2. Tetra Tech San Francisco, CA No
3. URS Corporation San Francisco, CA Yes
4. Callander Associates San Jose, CA Yes
5. Alta Planning + Design San Rafael, CA Yes
6. BKF Engineers Redwood City, CA Yes
Arcadis Marina, CA No
8. AECOM Technical Services San Jose, CA No
Range of Proposal Amounts $93,634 to $249,945
Submitted .
An evaluation committee consIstmg of staff members from Community and Planning
Development, Transportation Division and Public Works Engineering reviewed the proposals.
Four finns were invited to participate in oral interviews on February 16, 2010. The committee
carefully reviewed each firm's qualifications and submittal in response to the criteria identified in
the RFP. The evaluation committee unanimously selected Alta Planning + Design as the top
proposer. Alta Planning + Design was selected because of their strong design team and their
experience with bicycle facilities as well as their emphasis on a gateway bridge.
CMR:179:10 Page 2
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RESOURCE IMPACT
Funding for the feasibility in the amount of $1 00,000 has been budgeted in Capital Improvement
Program (CIP) Project PE-11O 11 for fiscal year 2009-2010. The amount of the contract is
$100,981 with $10,089 for additional services for a total contract amount of $110,981 An
additional $15,000 is needed for miscellaneous project costs such as public outreach, noticing,
printing and mailing. A BAO in the amount of$25,981 is required.
Staff submitted an appropriations request to the City's Congressional delegation for this project
in the amount of $7.65 million dollars per Council direction in January 2010. Specifically, the
federal funds would be used to complete the design, environmental studies and construction of a
new pedestrianlbicycle grade separated crossing of Highway 101 in Palo Alto. The project is
eligible to receive funding under Title 23 (Highways) of the U.S. Code under Federal-Aid
Highways. The project is not included in the regional or state transportation improvement plans
at the present time, but it is included in the Santa Clara Valley Transportation Authority's Valley
Transportation Plan (VTP 2035) countywide priority bicycle projects funding list.
POLICY IMPLICATIONS
Approval of the contract is consistent with City policies and previous Council direction.
ENVIRONMENTAL REVIEW
This is a planning and feasibility study and therefore is exempt from California Environmental
Quality Act (CEQA) review pursuant to Section 15262 of the CEQ A guidelines. Environmental
review will be conducted in connection with the Council's final approval of this study and next
phases.
ATTACHMENTS
Attachment A: BAO
Attachment B: Contract
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
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