HomeMy WebLinkAboutStaff Report 433-06City of Palo Alto
City Manager’s Report
TO:
FROM:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: UTILITIES
DATE:
SUBJECT:
DECEMBER 11, 2006 CMR: 433:06
APPROVAL OF AMENDMENT NUMBER 4 TO ADD $150,000 TO
THE CONTRACT WITH CAROLLO ENGINEERS FOR
ADDITIONAL ENGINEERING SUPPORT SERVICES FOR PHASE
I WATER DISTRIBUTION SYSTEM IMPROVEMENTS AND
EMERGENCY WATER SUPPLY AND STORAGE DRAFT
ENVIRONMENT IMPACT REPORT PROJECTS, FOR A TOTAL
CONTRACT OF $2,726,462.00
RECOMMENDATION
Staff recommends that Council approve Amendment No. 4 to the Carollo Engineers’ contract
(CMR: 124:06) for additional Phase I Water Distribution System Improvements Project
construction and Emergency Water Supply and Storage Project Draft Environmental Impact
Report (DEIR) engineering support services and authorize the City Manager or his designee to
execute the Amendment No. 4 contract and increase compensation by $150,000, for a total
contract of $2,726,462.00.
BACKGROUND
The 1999 Water Wells, Regional Storage, and Distribution System Study (1999 Study) analyzed
the impact of a severe emergency on Palo Alto’s water distribution system. For example, a large
earthquake could shutdown the City’s main water supply, the Hetch Hetchy water system, for as
long as 60 days. Coupled with the need to extinguish multiple fires in the hour immediately
following such an earthquake, the City’s water system would not be able to supply sufficient
water to meet demands, even if extensive water conservation measures were implemented during
the disaster. The study concluded that the best way to provide for basic water needs would be to
implement a dual approach to augmenting the City’s existing emergency water supply by
constructing a subterranean 2.5 million gallon reservoir with pump station, and rehabilitating five
existing water wells and constructing up to three new wells.
On May 20, 2002, Council awarded a design contract to Carollo Engineers for the Phase I Water
Distribution System Improvements Project (CMR: 248:02). During the design process for the
CMR:124:06 o Page 1 of 3
Phase I projects, Council required that a draft Environmental Impact Report (DEIR) be prepared
for the reservoir and well projects recommended in the 1999 Study. On March 15, 2004,
Council approved Amendment No. 1 to Carollo Engineers’ contract, which included preparing a
DEIR for the projects recommended in 1999 Study (CMR:164:04). On November 14, 2005,
Council approved Amendment No. 2 to Carollo Engineers’ contract (CMR: 407:05) and a
Budget Amendment Ordinance to provide additional funding for construction support services
on the Phase I Water Distribution Improvements Project. On January 30, 2006, Council
approved Amendment No. 3 to Carollo Engineers’ contract (CMR: 124:06) and a BAO to
expand its DEIR services to include three additional reservoir sites.
DISCUSSION
Phase I Distribution System Improvements Project
At the time Amendment No. 3 was approved, the Phase I project was anticipated to be completed
by June 30, 2006. At the beginning of the project construction, the contractor experienced
unforeseen delays due to pump and equipment deliveries caused by the national demand for this
type of equipment following Hurricane Katrina. In the spring of 2006, the project construction
was also delayed due to inclement weather. The contractor is now scheduled to complete
construction by December 31, 2006 barring further inclement weather conditions. The
construction delays experienced are expected to increase costs for Carollo’s construction support
services by $78,500. Construction support services include review of contractor submittals,
construction management and design support, review and negotiations of proposed change
orders, inspection services, field meetings, preparation of operation and maintenance manuals,
and final close-out documents including as-built drawings. Carollo’s Phase I construction
support services have resulted in project change order reductions of $333,600 to date.
Emergency Water Supply and Storage Project DEIR
As the DEIR process evolved, it became necessary to do preliminary engineering design-level
analysis to some of the project reservoir and well alternatives to determine the most pragmatic
and desirable onsite location and layout of proposed facilities. Additionally, it was determined
that for certain DEIR alternatives, analyses of parking requirements, mitigation measures, and
park ordinance amendment requirements were required. These additional analyses are expected
to extend the original DEIR schedule by 3 months. Neither the reservoir and well conceptual
engineering feasibility, nor the parking and park ordinance amendment services, were anticipated
in the scope and budget of Amendment No. 3. The anticipated additional cost of the extension of
the DEIR project schedule, plus the additional resources needed to complete the reservoir and
well preliminary engineering, is $71,500.
Amendment No. 4
Amendment No. 4 would amend Carollo’s contract to increase the budget for construction
support services.by $78,500 and increase the budget for DEIR services by $71,500, for a total
cost increase of $150,000. The total contract with Carollo Engineers is $2,726,462.00.
RESOURCE IMPACT
CMR: 124:06 Page 2 of 3
Funds for this contract amendment are available in the Water Capital Improvement Program
Budget. If additional funds are required in the future, staff will request Council approval during
the mid-year budget adjustment period for additional appropriation into Water Capital
Improvement Program Budget.
POLICY IMPLICATIONS
Approval of Amendment No. 4 does not represent a change to existing City policies.
ENVIRONMENTAL REVIEW
The draft EIR for the Emergency Water Supply Project was circulated on November 8, 2006.
Comments from the public are due on December 22, 2006. The final EIR certification which
incorporates responses to public comment is scheduled to be completed by Council in March
2007.
ATTACHMENTS
A: Amendment No. 4 to Contract C2138257
PREPARED BY:Jim Flanigan, Project Engineer, WGWt~
Romel ~An!onio, Sr. Project Engineer, W~GWE~q-~
Roger Cwlak, WGW Engineering Manager
Tomm Marshall, Assistant Director(~
DEPARTMENT HEAD:
vALE~. FONG
Director of L~ilities
CITY MANAGER APPROVAL:
ON
Assistant City Manager
CMR: 124:06 Page 3 of 3
AMENDMENT NO. FOUR TO AGREEME~]T NO. C9-138257
BETWEEN THE CITY OF PALO ALTO AND
CAROLLO ENGII~EERS, P.C.
This Amendment¯ No. Four to Agreement No. C2138257
(~Agreement") is entered into ,2006, by and between
the CITY OF PALO ALTO ("CITY"), and CAROLLO ENGINEERS, P.C., an
Arizona Corporation, located at 2700 Ygnacio Valley Road, Suite
300, Walnut Creek., CA 94598 ("CONSULTANT").
R ~. C I T A L S~
WHEREAS, the Agreement was entered, into between the
parties for the provision of design, project management and
administration of Phase I: Water Distribution System Improvements
Project, and modified by Amendment No.. Three, approved by the. City
Council on January 30, 2006; and
WHEREAS, the parties wish to further amend the Agreement
to revise the scope of services to add additional Environmental
Impact Report services and Construction Support Services.
NOW, THEREFORE, in consideration of ~he covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION I. Subsection 5.1 of Section 5 entitled
"COMPENSATION" is hereby amended, to read as follows:
In consideration of the full performance of t.he Basic
Services as described in Exhibits "A" and ~D" including
~01~SULTKNT¯~f~not to exceed
.Twenty-six. Thousand ..~our Hundred Sixty-Two .Dollars
($2,726,462.00). The amount of compensation will be
calculated in accordance with the hourly rate schedule
set forth in Exhibit "K", on a time and materials basis,
up to the maximum amount set forth in this Section. The
fees of the ¯consultants, who have direct contractual
relationships with CONSULTANT, will be approved, in
advance, by CITY. CITY reserves the right to refuse
payment of such fees, if such prior approval is not
obtained by CONSULTANT,
SECTION 2.Second Revised Exhibit "A" is deleted in
its entirety and amended to read as shown in Third Revised
Exhibit ~A", Environmental Impact Report Services, attached hereto
and incorporated in full by this¯ reference.
?
061129 jp 0072798
SECTION 3.Second Revised Exhibit ~D" is deleted in
its entirety and amended to read as shown in Third Revised
Exhibit "D", Construction Support Services, attached hereto and
incorporated in full by this reference.
SECTION 4.Third Revised Exhibit "L" is deleted in
its entirety and amended to read as shown in Fourth Revised
Exhibit "L" (Project Budget Allocation), attached hereto and
incorporated in full by this reference.
SECTION 5.Third Revised Exhibit "M~ is deleted in
its en.tirety and amended to read as shown in Fourth Revised
Exhibit "M" (Project Schedule), attached hereto and incorporated in
full by this reference.
SECTION 6.ThirdRevised Exhibit~ "N" is deleted in
its entirety and amended to read as shown in Fourth R~vised
¯ Exhibit ’~N~ (Duties of the City of Palo Alto)
SECTION 7. Except as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by hheir duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
....................... C.i-ty-C~-erk ..........................................................~ssi.stant.City. Manager ..........................................
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Director of Administrative
Services
CAROLLO ENGINEERS, P.C.
Name :. ~~t ~ .~--~ ~--~5’~-~-
By:
Name"
Title: ~~
Taxpayer I.D. 86-0899222
(Compliance with Cozy. Code ~ 313 is required if
the entity on whose behalf this contract is
signed is a corporation. In the alternative,~ a
certified corporate resolution attesting to the
signatory authority of the individuals signing
in their respective capacities is acceptable)
REVISED EXHIBIT A
SCOPE OF SERVICES
DUTIES OF CONSULTANT
PHASE I DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT
and EMERGENCY WATER SUPPLY PROJECT EIR
INTRODUCTION
In December 1999, the CITY completed the Water Wells, Regional Storage, and Distribution
System Study (1999 Study). The purpose of the 1999 Study was threefold:
¯Analyze the water distribution system’s ability to supply the water dema’~ds of the City,
including demand for normal operation plus fire suppression, according to the
Comprehensive Plan dated 1998 - 2010.
°Evaluate the City’s ability to meet water demands (maximum day plus fire flow) when the
SFPUC supply is shut down for eight hours. This is the water supply emergency defined by
the California Department of Health Services (DHS) in a letter to the City dated April 2,
1997.
o Assess how the SFPUC’s planned conversion to chloramine disinfection will impact water
quality in the City’s water distribution system.
The 1999 study recommended a suite of capital improvements to correct system deficiencies
that were identified in the study. In this Exhibit A Scope of Services, these have been divided
into two groups of improvements; the chloramine conversion-related improvements ("basic
improvements"), and the emergency water supply improvements. The chlorine conversion-
related grouping includes replacement of the booster pumps as the higher pumping capacity of
the new pumps will be needed during high demand periods to optimize pumping to control water
age.
The scope of services in this Exhibit A is comprised of the Environmental Impact Report for
improvements recommended in the 1999 Study related to emergency supply, and engineering
design for the chloramine conversion-related improvements. Several work elements for the
chloramine conversion project consist largely of upgrades to existing pump stations and
pressure regulating stations. The design of those elements will be completed in this Exhibit. The
construction management services for the chloramine conversion-related improvements are in
Exhibit D. The design and construction management of the emergency water supply project
components (i.e. rehabilitating the existing wells, constructing the new wells, and constructing
the new reservoir)are not included in this scope of work.
The emergency water supply project components contained in this Phase I, as well as those in
Phase II and Phase III require environmental review under the California Environmental Quality Act
(CEQA). The project for the purposes of CEQA is the entire 8-hour emergency water supply capital
improvements program. Environmental review under CEQA for all three phases of the project is to
be conducted under this Phase I contract. Specifically, the proposed facilities to be included in the
Environmental Constraints Analysis are as follows:
A new reservoir and pump station, including analysis of the following alternative sites and
reliability alternatives:
=El Camino Park
=Heritage Park Site
¯Old Quarry
ExA Phl Carollo Amend 4,doc November 27, 2006
o Coy(~te Hill
¯Esther Clark Park
¯Terman Park
°Juana Briones Park
¯Gunn High School
¯Analysis of reliability alternatives (additional interties, desalination plant)
New well sites at three of the eight potential new sites identified in the 1999 Study.
Rehabilitation of u p to five existing wells.
Upgrade/expansion to the existing Mayfield p.ump station.
The other basic improvements (listed in Task A3 below) in this Phase I contract are not part of the
8-hour emergency water supply project. These projects consist largely of upgrades to existing
foothill pumping facilities to improve water quality following the SFPUC conversion from chlorine to
chloramine disinfectant in the Hetch Hetchy water supply. As such, they will undergo separate
environmental analysis that is also included in this Phase I contract (Exhibit A).
In the 1999 Study, the CONSULTANT reviewed a number of alternative sites for both reservoir and
well locations. To supplement this work, Consultant shall prepare an environmental constraints
analysis (Task A2.5) for the 8-hour emergency water supply project. The environmental constraints
analysis will be included as part of the public review for this project. This approach would provide
several advantages for project completion:
1)
2)
3)
4)
it will provide for an integrated review (engineering and environmental factors) of proposed
project sites within the context of additional work conducted since the 1999 Study;
it will identify preferred sites for reservoir and well implementation based upon these factors;
it provides an opportunity to include additional sites not previously considered, and
it will develop a preferred project and alternatives for both public and CITY Council review
outside of and prior to the CEQA (EIR) process.
During the public involvement process (Task A2.3) CONSULTANT shall lead public meetings to
further prioritize the identified well and reservoir sites. The goal of these meetings will be to rank the
new well and reservoir sites in terms of which present the lowest aggregate level of public and
environmental impact. A presentation will be made to City Council on the public involvement
process, the ranking of the new well sites, and selection of up to four new reservoir sites for
consideration in the EIR (Task A4).
During the EIR process, all new well sites and up to four reservoir sites will be analyzed at an equal
level of detail, thereby allowing the CITY to implement at anyof the identified sites, It is anticipated,
however; that preferred sites will be identified as part of the stakeholder involvement workshop, and
that project approval will include identification of those sites for implementation. In the event that
implementation cannot occur at an individual site due to geologic constraints (i.e., the water quality is
not favorable or the quantity of water at the site is insufficient to proceed with developing a well), this
approach will provide the CITY with the flexibility to return to the CITY Council with alternative sites
that can proceed under the analysis presented in the EIR.
The EIR will examine the improvement recommendations of the 1999 Study relating to emergency
supply reliability, delivered water quality, and groundwater effects, alternatives, and the potential
environmental impacts surrounding construction, and emergency operation, and maintenance issues
relating to the individual facilities. This approach provides the most flexibility with respect to well and
reservoir implementation, and will provide the CEQA foundation for construction at individual well
and reservoir sites. CONSULTANT’s environmental subconsultant will examine the construction-
related and operational impacts of individual well and reservoir sites using a performance standard
approach that will define the types of impacts anticipated, identify appropriate mitigation measures,
and establish a performance standard envelope. This can then be applied to individual sites as they
are identified by the CITY for implementation. If individual sites are within the "performance
ExA Phl Carollo Amend 4.doc 2 November 27, 2006
envelope" established by the EIR, the City could then proceed using the EIR analysis and
recommended mitigation measures. This approach will allow identification and disclosure of impacts,
identification of mitigation measures, and will provide the framework for implementation at individual
well sites. The key to the approach will be development of a detailed Mitigation Monitoring and
Reporting Program that identifies specific measures that that can be applied to the project sites to
reduce or minimize impacts to acceptable levels.
This Exhibit A consists of the following tasks:
Task A1 - Project Management
This task covers general project and quality management duties for the work covered in this
Exhibit A including:
a.Preliminary and final design services for the basic improvement projects to
support the chloramine conversion process..
b.The public/stakeholder involvement program.
c.The El Camino Park and Heritage Park site test hole programs.
d.Preparation of the EIR for the 8-hour emergency supply project.
The meetings for the construction management services are covered in Exhibit D for the
basic improvements to support the SFPUC chloramine conversion project.
Task A2- Planning Considerations
This task includes tracking the project budget and progress, developing and assisting the
CITY with its public review for selecting a new reservoir site, and a limited amount of as-
needed services to further assist the CITY in selecting a new reservoir site. One of the key
elements of this task is to select a preferred new reservoir location.
Task A3 - Pre-Design, Design, And Cost Criteria of Improvements for the Chloramine
Conversion Project
This task includes performing preliminary design, final design, and cost estimates for the
following projects which support the SFPUC chloramine conversion:
a.Pump replacement and necessary mechanical, structural, electrical and
instrumentation upgrades at the Dahl, Park, Boronda, Corte Madera, and Quarry
pump stations.
b.A new pressure area 4 pressure regulating station near the intersection of Page Mill
Road and Coyote Hill Road.
c.Reservoir mixing systems at the Monte Bello, Dahl, Park, and Mayfield reservoirs.
d.Ammonia feed systems at the Hale, Peers Park, and Rinconada well sites.
e.A water quality monitoring program.
f.Mobile dechlorination equipment.
g.Pressure regulating station upgrades at the Quarry, Corte Madera, Boronda, Park,
and Dahl booster stations.
In addition to developing plans, specifications and cost estimates for the above-described
improvements, CONSULTANT shall also assist the CITY during the bid procurement
process by answering questions from the bidding contractors and preparing addenda to the
bid documents. The above improvements are not part of the 8-hour emergency system and
therefore are not included in the EIR. These projects are modifications to existing facilities
to support the SFPUC chloramine disinfectant conversion and will receive separate
environmental review as part of this Phase I contract.
ExA Phl Carollo Amend 4.doc November 27, 2006
Task A4 - Environmental Impact Report for the 8-hour Emergency Water Supply Project
This task includes the effort involved developing the Environmental Impact Report and
associated public hearings for the new reservoir project, the new well projects, rehabilitating
the existing wells, and the Mayfield reservoir pump station upgrade/expansion project.
SCOPE OF SERVICES
The following sections describe the detailed scope of services covered in this exhibit.
Task A1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task A1.1 - Project Management. Under this task, CONSULTANT will prepare a Project
Management Plan, manage CONSULTANT’s team, and monitor project schedule and budget as
described herein.
CONSULTANT shall:
1.Prepare a Project Management Plan with the following sections:
a.An introduction covering the project objectives and the project goals,
b.The scope of services and list of deliverables for all items included in this Exhibit A.
c.Key personnel assignments/organization chart.
d.Project schedule.
e.Project budget.
f.A description of the quality management procedures of the project.
g.A description of the monthly project reporting.
h.A description of team communication procedures and contact information.
2.Maintain coordination of the project team consisting of the CONSULTANT and its
SUBCONSULTANTS. This task includes internal team meetings, meetings with various
subconsultants, and regular correspondence with team members.
3.CONSULTANT shall prepare monthly progress reports that include a summary of the work
completed by task for the month, the work anticipated to be completed in the following
month, and a status report on the project schedule and budget. The budget for this task
assumes a total of 24 monthly project reports are generated. The progress reports will be
drafted, discussed, finalized, and delivered to the CITY within three weeks after the subject
month. This is to allow coordination with the CONSULTANT’s billing cycle.
Deliverables:
1.Project Management Plan as described above.
2.Up to 24 monthly progress reports.
ExA Phl Carollo Amend 4,doc 4 November 27, 2006
Task A1.2 - Project Meetings. Under this task, CONSULTANT will conduct project meetings as
described herein. Project meetings to be held during the construction phase of the basic
improvements to support the chloramine conversion are covered in Exhibit D.
CONSULTANT shall:
Conduct the following project meetings:
a.Project kickoff meeting,
b.21 additional as-needed meetings. Meetings needed for construction phase services
for the Chloramine Conversion Project (Exhibit D) are included in that exhibit.
CONSULTANT shall prepare meeting summaries for the meetings conducted by the
CONSULTANT and provide them to the CITY within five working days following the meeting.
Deliverables:
1.Meeting agendas, and handout materials,
Meeting summaries of up to 22 meetings (the kickoff meeting and 21 additional meetings)
conducted by CONSULTANT.
Task AI.3 - Quality Management. CONSULTANT shall perform quality management reviews of
deliverables as described herein to maintain a standard of care consistent with other practicing
professional engineers performing the same or similar work at the time the notice to proceed is
issued.
CONSULTANT shall:
Dedicate senior staff with applicable experience to conduct quality management reviews of
each deliverable to the CITY. CONSULTANT shall provide the services of a senior-level
engineer for technical review of the project deliverables prior to submittal to the CITY.
Deliverables:
None.
Task A2 - PLANNING CONSIDERATIONS
Task A2.1 - Budget and Schedule Tracking. Under this task, CONSULTANT shall prepare and
maintain software tools for tracking the project schedule and budget.
CONSULTANT shall:
1.Prepare a project schedule using Microsoft Project with the critical milestones and estimated
duration for each of the CIP projects included under this agreement.
2.Update the schedule monthly and provide a ~rintout. The budget is based on an assumed
project duration of 24 months.
Deliverables:
ExA Phl Carollo Amend 4,doc November 27, 2006
1.Microsoft Project schedule updated each month for 24 months.
Task A2.2 - Permit Assessment. Under this task, CONSULTANT shall identify the permits that are
necessary for completion of the design and construction phase services for the Chloramine
Conversion Project and the 8-hour Emergency Water Supply Project.
CONSULTANT shall:
Create a Permit "roadmap" that defines the regulatory requirements, contacts, time lines, and
subsequent documentation needs for final design. Obtaining right of way is not anticipated
for the project and is not included in this scope of services.
Deliverables:
1.A table summarizing the permit contacts and requirements.
Task A2.3 - Stakeholder Involvement. Under this task, CONSULTANT shall assist the CITY with
public review efforts. The focus of this task will be to involve the public and interested parties that
may be affected by the proposed new reservoir and new emergency water supply wells.
CONSULTANT shall:
Develop the public involvement program with CITY staff input. The program will include a
plan and schedule for meetings, workshcps and other outreach.
Conduct one public review coordination meeting at the CITY’S offices to organize the CITY’s
efforts toward involving the public. The CONSULTANT and senior CITY officials involved in
the public involvement process will attend the meeting. It is assumed that the CITY will
provide a list of major and potential stakeholders including Stanford University, the public,
and the Architectural Review Board.
With CITY input, develop draft and final information packets and fact sheets for distribution to
the stakeholders. The draft packets will be presented at the first workshop and then finalized
based on comments received. The packets will contain some essential background material
defining the problem, various options, a proposed project schedule, and names and
telephone numbers of people to contact.
Conduct up to three (3) public involvement workshops with stakeholders. The first workshop
will be designed to provide the needed background information regarding the water supply
reliability problems the project is attempting to solve. The following meeting will be designed
to present the alternatives for consideration, elicit any new alternatives from the public, and
prepare an initial ranking of the alternatives. The third and final meeting will be designed to
prepare an opinion summary that captures the opinions of the public regarding the proposed
reservoir and well alternatives including the identification of a preferred alternative, if
possible, by the public. CITY staff will then present the opinion summary to the CITY Council
and recommend which reservoir site(s) (up to three) and the ranking of the well sites that
should be carried into the EIR phase. It is anticipated that these workshops will be held in the
late afternoon at the CITY’s offices.
Develop, host, and maintain a project website to provide project information to the public and
to collect public comments on the project. Public comments will be collected, tabulated, and
sent to the CITY in electronic form. Meeting minutes, action items, and recommendations
from the three public involvement workshops and the three public meetings will be
ExA Phl Carollo Amend 4.doc 6 November 27, 2006
summarized, tabulated, and posted to the website at the CITY’s request. The website shall
be maintained for the duration of the project (estimated at two years).
Deliverables:
1.Meeting minutes of the internal public involvement coordination meeting.
2.Draft and final information packets.
3.Agenda, presentation materials and minutes for the three (3) public involvement workshops.
4.Project website.
5.Opinion summary resulting from the three workshops.
Task A2.4 - Additional Assistance for Reservoir Site Selection. Under this task, CONSULTANT
shall provide additional as-needed technical support services in support of the CITY’s efforts to
make a final new reservoir site selection.
CONSULTANT shall:
1.Assist the CITY as needed to help fa(~ilitate the selection of the preferred reservoir site.
CONSULTANT shall provide technical assistance and information in response to the CITY’s
requests for information.
2.The budget for this task is limited to $3,000.
Deliverables:
1.As determined during the as-needed services subject to the budget limitations of this
task.
Task A2.5 - Environmental Constraints Analysis. Under this task, CONSULTANT’s
environmental subconsultant shall review proposed well site (eight total) and reservoir site (up to
nine) locations for environmental issue areas, and prepare a constraints report identifying
environmental issues at each well and reservoir site. This analysis will consist of site
reconnaissance, review of site conditions, review of appropriate environmental databases (CNDBB),
and identification of land uses. Subconsultant shall identify environmental constraints at each site
location and rank each of the sites with respect to potential environmental impact. Issue areas to be
examined include: geology and soils, surface water resources, groundwater resources, biological
resources, cultural/historical resources, land use, aesthetics, traffic and circulation, and noise.
This analysis will also provide a discussion of other reliability alternatives including additional system
interties with adjacent utilities (e.g. Stanford, Mounatin View), construction of a direct pipeline to the
SCVWD supply, and construction of a desalination plant. The scope of work assumes one round of
comments from the CITY will be addressed. Additional rounds of comments will be addressed on a
time and materials basis.
To address comments received in the March 2005 public involvement meetings, evaluate
alternatives for locating a new reservoir in or near the parking lot for the Stanford Shopping Center.
Review environmental constraints associated with an area bounded by Sand Hill Road, El Camino
Real, Quarry Road, and the shopping center businesses facing El Camino Real. Compare the
environmental constraints with this area to locating a reservoir in a parking lot near the northeast
corner or Arboretum Road and Quarry Road. Recommend to the CITY which site is preferred from
ExA Phl Carollo Amend 4.doc November 27, 2006
an environmental standpoint for inclusion in the EIR. Document this recommendation in a brief
technical memorandum (i.e. separate from the ECA). Conduct one meeting with the CITY to discuss
this recommendation.
Deliverables:
Draft Environmental Constraints Analysis reports (10 copies).
Draft technical memorandum on siting a reservoir in the Stanford Shopping Center Parking
Lot.
Task A3 - PRE-DESIGN, DESIGN, AND COST CRITERIA FOR THE CHLORAMINE
CONVERSION PROJECT
Task A3.1 Pre-Design. Under this task, CONSULTANT shall perform the preliminary design work to
develop the basis for the final design efforts.
The following work is not part of the eight-hour emergency water supply project. This work is being
performed to repair or improve the foothill pump stations and reservoirs to maintain the distribution
system water quality. The City must operate the water distribution system differently with chloramine
being used as the disinfectant. Water in the foothill reservoirs will be used in the distribution system
on a daily basis to maintain water quality. This additional movement of the water into and out of the
reservoirs will require more distribution system pumping. The preliminary design for the replacement
of the existing sixty-year-old pumps and controls at the existing foothill pump stations will be
completed as part of this task. An ammonia feed system needs to be designed for use at the
existing well sites to allow the City to produce chloramine treated water that is compatible with the
SFPUC water supply which was recently converted to chloramine treatment.
CONSULTANT shall:
Prepare a maximum of three alternative conceptual designs for each of the following
projects:
Pump replacement at the Dahl, Corte Madera, Quarry, Boronda and Park pump
stations as described in the 1999 Study.
A new pressure area 4 pressure regulating station in the vicinity of the Quarry pump
station, and the intersection of Page Mill Road and Coyote Hill Road.
Reservoir mixing systems at the Monte Bello, Dahl, Park, and Mayfield reservoirs.
Ammonia feed systems at the Hale, Peers Park, and Rinconada well sites.
A water quality monitoring program for monitoring the parameters related to the
SFPUC conversion to chloramine disinfection. ~
Mobile dechlorination equipment for neutralizing the disinfectant from hydrant flows
during water main flushes.
Pressure regulating station upgrades at the Quarry, Corte Madera, Boronda, Park,
and Dahl booster stations as described in the 1999 Study.
The alternative conceptual designs will consist of a description, a simple graphic, a cost
estimate, and a listing of the pros and cons for each preliminary design. This predesign effort
will include the electrical, instrumentation, and SCADA considerations for each of the
improvement alternatives. Note that for some of the projects there may be only one
alternative conceptual design that is practical and feasible.
CONSULTANT will assist the CITY in obtaining the permits needed to complete the projects
described in this task.
ExA Phl Carollo Amend 4.doc November 27, 2006
Conduct a preliminary design meeting at the CITY’s offices where the CONSULTANT will
present the conceptual alternative designs. The meeting attendees will comment and select
a preferred alternative. The CITY will prepare an invitation list for the meeting consisting of
representatives from operations and engineenng. CONSULTANT will document the
decisions in the meeting minutes.
CONSULTANT’s environmental subconsultant (ESA) will review each of the seven project
components, which are primarily improvements or upgrades to existing facilities, and
describe the CEQA review requirements of each. CONSULTANT’s environmental
subconsultant will conduct a site reconnaissance and environmental review of the existing
facilities where projects are proposed to determine if a CEQA Categorical Exemption under
Article 15301 (b) is appropriate. If CONSULTANT’s environmental subconsultant finds that
there are sensitive resources or environmental conditions that could raise the potential for
impact, further environmental review may be required.
If appropriate, ESA will prepare a Categorical Exemption under Article 15301 (b) for review
and comment by the City and CONSULTANT. ESA will respond to one round of comments
on the administrative draft documents and prepare the updated Categorical Exemption for
posting with the County clerk.
Geotechnical information shall be gathered to design the pipeline crossing under Page Mill
Road for the new redundant PA4 PRS. Perform a geologic site reconnaissance, and prepare
a geologic map showing the geologic units and/or hazards affecting construction. Drill, log,
and sample up to four (4) borings to depths up to 10 feet. Backfill the borings with cement "
grout. Dispose of the cuttings in accordance with CITY standards. Perform laboratory tests
on the collected soil samples to evaluate the engineering characteristics of the subsurface
soils. Perform engineering analysis based on the results obtained from the above tests and
develop recommendations for design and construction.
Conduct a field survey at the site of the new PA4 pressure regulating station to establish
ground control for aerial photography, mapping, and field location (x,y) of surface utilities.
Horizontal coordinates will be referenced to the California Coordinate System of 1983,
1991.35 epoch (CCS83 (1991.35), Zone 3. Elevations will be. based on the North American
Vertical Datum of 1988. Digital photogrammetric mapping will be compiled for the pipeline
route. A field survey will be performed in these areas to locate all surface utilities. The
CONSULTANT will perform potholing at selected utilities, and a survey crew will return to the
site for up to two (2) days to locate these potholes.
Prepare a basis of design document for the selected alternatives. This document will provide
the final facility configuration and design criteria to initiate final design efforts. The intent is
for the CITY to accept the basis of design in this task so that changes in concept,
configuration, and design criteria are avoided once the detailed design is in progress. This
document will include a brief summary of the selected alternatives, the final design criteria,
the descriptions of the alternatives, and a summary of the meeting where the alternatives
were selected.
Deliverables:
2.
3.
4.
Conceptual design of the improvement projects.
Environmental review documents for the improvement projects.
Geotechnical report with recommendations needed for final design.
Aerial photograph of the new PA4 pressure regulating station site.
ExA Phl Carollo Amend 4.doc November 27, 2006
Basis of design document for the selected alternatives.
Task A3.2 - Final Design. CONSULTANT shall prepare final design documents for the Basic
Improvement alternatives selected in Task A3.i, with the addition of pump replacement (including
replacing associated mechanical, electrical, and control system equipment) at Park and Boronda
pump stations. The CONSULTANT’s level of effort budget allowance for this Task is limited to 3,362
hours as shown on Exhibit L. If additional level of effort is required to adequately design and
describe the work, and the work is due to unforeseen conditions or developments and not to
consultant error, and the CITY desires to have the CONSULTANT proceed with the work the CITY
will issue a change order to the CONSULTANT for a mutually agreed amount.
CONSULTANT shall:
Prepare 35 percent design submittal package. The 35 percent drawings will include sufficient
dimensions and description of the selected components to illustrate how the concepts
developed in Task A3.1 will be implemented. The level of detail shall include such items as
facility siting, facility dimensions, equipment locations and relative size, piping and other
appurtenance locations, and proposed process and system control diagrams.
Specifications will not be developed at this stage of design. Draft control descriptions of the
new equipment will be prepared for review.
The 35 percent submittal package will also include the following:
Site plans
Piping and instrumentation diagrams.
Piping layout drawings.
Building floor plan.
Equipment locations for all major equipment.
Control descriptions.
Equipment data sheets for all major equipment,
Instrument lists.
Drawing list.
List of specific items requiring CITY decision:
Updated project cost estimate and project schedule,
The purpose of these documents is to provide sufficient information for CITY staff to assess
and identify potential impacts of the improvements on the project goals, operational
constraints, and maintenance issues including equipment experiences or preferences.
Prepare 65 percent design submittal package. The 65 percent drawings will include
additional dimensions and description of the selected components to illustrate how the
concepts developed in Task 3.1 will be implemented. The level of detail shall include such
items as facility siting, facility dimensions, equipment locations and relative size, piping and
other appurtenance locations, and proposed process and system control diagrams. The 65
percent submittal will account for the comments received from the CITY on the 35 percent
submittal.
Specifications will include an outline of proposed construction sequencing and constraints;
general criteria, installation requirements and testing procedures for major equipment; and
listing of proposed bid item breakdown.
The 65 percent submittal package will also include the following:
Typical details.
ExA Phl Carollo Amend 4.doc 10 November 27, 2006
Site plans
Piping and instrumentation diagrams.
Piping layout drawings.
Building elevations and floor plan (if applicable).
Equipment layouts for all major equipment.
Electrical single line drawings.
Control descriptions.
Control system architecture block diagrams (SCADA).
Equipment data sheets for all major equipment.
Instrument lists.
Drawing list.
Specification table of contents.
Specification sections for major equipment.
Draft standard and specia! provisions.
List of specific items requiring CITY decision.
Updated project cost estimate
Prepare 90 percent design submittal package. The 90 percent submittal package will
address all the CITY’s comments on the 65 percent submittal package as well as the
comments resulting from the CONSULTANT’S internal QA/QC program. This submittal will
represent a near-biddable set of construction documents. The purpose of this submittal is to
allow the CITY a final opportunity for comments.
Prepare a 100 percent design submittal package. The 100 percent submittal package will
address the final comments made by the CITY’s review team as well as the
CONSULTANT’S review team. The purpose of this submittal package is to present to the
CITY how the final comments were addressed and to obtain buy-in prior to preparing the bid
package.
5.Prepare a bid package.
CONSULTANT shall assist the CITY during bidding by conducting one (1) on-site pre-bid
conference, answering bidding contractor’s questions during .the bid period, and preparing up
to two (2) addenda, as needed.
o CONSULTANT services such as conducting a preconstruction conference, preparing
conformed drawings, inspection, construction management, and submittal review are
included under Exhibit D. CONSULTANT shall receive a separate notice to proceed from the
CITY when construction management services detailed in Exhibit D are to begin.
Deliverables:
1.2 full-size copies and 10 half-size copies of the 35 percent drawings.
2.10 copies of the 35 percent specifications.
3.35 percent design cost estimate.
4.2 full-size copies and 10 half-size copies of the 65 percent drawings;
5.10 copies of the 65 percent specifications.
6.65 percent design cost estimate.
7.2 full-size copies and 10 half-size copies of the 90 percent drawings.
ExA Phl Carollo Amend 4.doc 11 November 27, 2006
8.10 copies of the 90 percent specifications.
90 percent design cost estimate.
1 full-size copy and 5 half-size copies of the 100 percent drawings.
11.5 copies of the 100 percent specifications.
12.
13.
100 percent design cost estimate.
Bid set documents: 1. CD of the final drawings and specifications, 1 master full-size reverse-
plotted mylars, 1 print-ready master set of specifications, 100 half-size copies of the
drawings, and 100 copies of the project specifications.
Task A4 - ENVIRONMENTAL IMPACT REPORT FOR THE 8-HOUR EMERGENCY WATER
SUPPLY PROJECT
Task A4.1 Project Team Kickoff Meeting and Information Review. CONSULTANT’s "
environmental subconsultant and CONSULTANT shall meet with CITY to review the following: 1)
analysis approach and strategy; 2) public outreach and NOP circulation; 3) preliminary CEQA project
objectives and alternatives; 4) site specific construction/operational information developed by the
CITY and CONSULTANT.
The project under CEQA is the 8-hour Emergency Water Supply Project which includes:
o
o
A new reservoir and pump station proposed to be located at one of eleven potential sites,
New well sites at three of the seven potential new sites identified in the 1999 Study,
Rehabilitation of up to five existing wells, and
U pgrade/expansion to the existing Mayfield pump station.
Deliverables:
1.Meeting notes from the EIR Kick-off meeting.
Task A4.2 Notice of Preparation. Under this task, CONSULTANT’s environmental subconsultant
shall prepare and submit draft Notice of Preparation (NOP) and circulation list for review by CITY.
Subconsultant shall prepare a CEQA environmental checklist to support the NOP. If identified as
appropriate, Subconsultant shall use this mechanism to screen out those CEQA issues that do not
require additional analysis. Subconsultant shall assist in the coordination of scoping meeting dates
with staff. Following receipt of comments from CITY, subconsultant shall prepare and circulate NOP
to State Clearinghouse and circulation list.
Deliverables:
1.Draft and Final NOP (10 copies).
2.Draft Circulation List.
3.Circulation of NOP (50 copies).
Task A4.3 EIR Scoping Meeting and Agency Consultation. Under this task, CONSULTANT’s
environmental subconsultant shall develop scoping meeting materials to provide an overview of the
project for stakeholder and interested public. This presentation will incorporate previous efforts under
Task A2.5. Following the scoping meeting presentation, subconsultant shall prepare a scoping
ExA Phl Carollo Amend 4.doc 12 November 27, 2006
meeting memo identifying key issues and the need for any adjustments to project approach. Agency
coordination will be focused on local agencies that could be affected by the project, such as other
pumpers. One (1) public scoping meeting and three (3) agency meetings are assumed for budgetary
purposes. Additional outreach tasks, such as preparation of an article for City of Palo Alto
newsletter, or project brochures can be developed with the project team if necessary, but have not
been included in this scope of work. CONSULTANT and environmental subconsultant shall attend
both scoping and agency meetings to provide technical assistance.
Deliverables:
1.Scoping meeting presentation.
2.Scoping meeting memo.
3.Agency coordination meeting notes.
Task A4.4 CEQA Project Description. Under this task, CONSULTANT’s environmental
subconsultant shall develop the CEQA project description, incorporating information developed by
CONSULTANT for the eight new well sites, up to four new reservoir and pump station sites, up to
five existing well rehabilitation sites, and the Mayfield pump station site. Information that will be
necessary to meet CEQA requirements for the well sites (new and existing) include: CEQA project
objectives, identification of operational scenarios, well locations, typical site layout, typical
construction scenarios (including 24-hour drilling), enclosure description, ancillary facility description,
typical connection piping, chemical storage, deliveries/maintenance, fencing/lighting, and operational
scenarios.
Information to complete the project description for reservoirs and pump stations will include:
reservoir site layout, identification of operational and maintenance scenarios, earthwork estimates,
pump station plan and elevation, typical construction scenarios, and construction trip estimates.
Subconsultant shall work closely with the CITY and CONSULTANT to develop a project description
that provides an appropriate level of detail, as well as a flexible design envelope that will allow for
onsite conditions at individual well and at up to four reservoir sites. CONSULTANT shall provide
information for and review of project description developed by subconsultant. ’
Deliverables:
1.Draft Project Description (10 copies).
Task A4.5 Administrative Draft EIR. Under this task, CONSULTANT’s environmental
subconsultant shall prepare Administrative Draft EIR (ADEIR) to include sections and issues
identified as potentially significant and requiring further analysis during the preparation of the
Environmental Checklist. CONSULTANT will provide information as stated and will provide review of
the ADEIR.
The ADEIR will analyze potential impacts based upon the Project Description and initial analysis
(Environmental Checklist) prepared under Task A4.4 above. Subconsultant will describe the
environmental setting and prepare an analysis of the direct and indirect environmental impacts of the
projects. Subconsultant will use tables, charts and graphics as appropriate to illustrate and help
communicate the impact analysis. Subconsultant will establish clear impact significance criteria for
each issue and clearly establish whether an impact is significant or less than significant. The ADEIR
will also identify feasible mitigation measures for significant impacts, clarify whether a mitigation
measure has been proposed as part of the project or identified through the EIR process and discuss
the effectiveness of the proposed mitigation measures. Based upon the understanding of the project,
it is anticipated that analysis in the following issue areas will be required. Additional issue areas may
ExA Phl Carollo Amend 4.doc 13 November 27, 2006
be identified during the course of scoping or project development that may require adjustments to
the proposed scope of work and project budget.
Geology and Soils. The ADEIR will examine potential impacts associated with groundwater
pumpage scenarios and specific facility installation. Subconsultant will use information from
available sources, including previous analysis conducted by CONSULTANT and CITY
regarding subsidence, liquefaction and settlement potential, to address those issues required
by the CEQA checklist, including: fault proximity, ground shaking, liquefaction, landslides,
soil erosion, expansive soils, and soil instability. Appropriate operational measures, design
measures or mitigation will be identified as appropriate. With respect to reservoir locations,
preliminary geotechnical information from CONSULTANT will be used to assess the potential
for impact.
Water Resources. The analysis will summarize the results of groundwater information
prepared and provided by CONSULTANT, and will characterize potential changes in
groundwater elevations associated with proposed groundwater use during emergency
outages, or for use in more extended periods such as in droughts. Secondary impacts to
existing pumpers in the basin, including potential drawdown effects, will be examined. The
analysis will be based upon general drawdown parameters established by CONSULTANT
applied to a radius area of effect. CONSULTANT shall also perform two test holes: one at El
Camino Park and one at the Roth site.
CONSULTANT’s hydrogeologist subconsultant will hire a drilling contractor to construct test
holes at the El Camino Park and Roth sites. The test holes will each be six-inches in
diameter and drilled to a depth of 800 feet or until refusal is reached. During drilling, lithologic
samples from the boreholes will be collected and logged by a qualified geologist. After
reaching final depth, the boreholes will be geophysically logged (resistivity, spontaneous
potential and natural gamma). Upon completion of the test holes boreholes will be backfilled
with concrete in accordance with State law.
It is assumed that each test hole drilling can take place on an 8-hour daylight basis and can
be completed in approximately one (1) week. It is also assumed that required permits for test
hole drilling will be limited to a well construction permit. Special permitting or environmental
review should not be required. The budget for this task includes permitting of the test hole
drilling with Santa Clara County Health Department and Santa Clara Valley Water District,
contractor services, hydrogeologic supervision and data collection, and preparation of brief
data transmittal to City staff.
Data from the test holes will be compiled, reviewed, and compared with available proximate
hydrogeologic data. The compiled data will be utilized to prepare a draft basis-of-design for
the new wells. This document will recommend an overall well design, an approach to
construction techniques, and discuss well construction logistical issues.
The City has hydrogeologic data for two other potential well sites, the Middlefield Road well
site and Eleanor Pardee Park. These data will be used to assess the viability of these sites
as new emergency water resources. This will then be used to identify appropriate mitigation
measures in the event project implementation results in drawdown effect due to the
geographic relationship between wells. Subconsultant shall identify appropriate mitigation
measures in the event that impacts are identified. Additionally, impacts to surface water
associated with well facilities, including discharge of well start up water, will be examined.
Appropriate Iocational measures and permit requirements will be identified, as necessary.
Potential impacts to surface and groundwater associated with well locations will be examined
based upon existing available information. The preliminary reservoir layout will identify
necessary drainage infrastructure.
ExA Phl Carollo Amend 4.doc 14 November 27, 2006
Water Quality. Subconsultant shall use existing studies conducted by the CITY and others
to address potential impacts to groundwater quality, and will discuss delivered water quality
within the context of available information provided by CONSUTLANT and CITY. The data
gathered when performing the two new test holes (described under Water Resources above)
will be used to supplement the existing groundwater quality data.
Biological Resources. This analysis will review potential biologically sensitive areas at
facility locations, and will identify potential constraints for reservoir and well siting, which may
include impacts to wetlands. In addition, federal, state and local policies with respect to
sensitive species will be summarized and evaluated. The proposed scope of work includes
reconnaissance level surveys to assess potential habitat conditions~ and to identify the need
for sensitive species surveys. Subconsultant is available to provide protocol level surveys on
a time and materials basis, but such surveys are not included in this scope of work.
Responses to the environmental checklist will be provided as well as mitigation measures for
potentially significant impacts relative to biological resources. Mitigation measures will be
identified as appropriate to reduce impacts to a less than significant level.
Land Use/Recreation. This section will address potential conflicts to surrounding land uses,
including short-term construction related impacts and long-term land use conflicts. Analysis
will include review and identification of surrounding land uses and future land use plans
governing reservoir, pump station, and well sites, and assessment of potential land use
impacts. This analysis will include review of existing land use and zoning ordinance
designations, integration of nuisance impacts, such as noise, dust generation, and light and
glare discussions, and will reference appropriate measures to minimize impacts to the
degree feasible. Potential impacts to recreational facilities will also be assessed and
disclosed, including short-term construction related impacts associated with facility access
and use. Subconsultant shall examine potential land use compatibility issues, and potential
conflict between recreational uses and groundwater infrastructure. Appropriate mitigation
measures will be identified to reduce potential impacts to the degree feasible.
Cultural Resources. Subconsultant will hire William Self and Associates to conduct a
Phase I archival records search of proposed facility locations to identify known cultural or
historical resources. Analysis will also include a discussion of potential methodology to be
used for the evaluation of any resources which may be accidentally discovered during project
construction; and a discussion of methods of mitigating impacts to these resources.
Hazards and Hazardous Materials. Subconsultant shall use exiting databases and
existing studies conducted by CONSULTANT, CITY and others to identify potential
hazardous materials release sites within the vicinity of proposed project locations. The
proposed scope of work will rely on existing compiled information, and does not provide for
file review. Known hazardous materials sites will be identified to provide a site screening tool
for future property acquisitions if any hazardous material is identified, soil sampling and
further assessments are not part of the scope of this contract. Analysis will also discuss
storage of treatment chemicals at individual facility sites, and will identify appropriate design
measures to reduce potential impacts to a less than significant level.
Air Quality. Subconsultant shall examine emissions during construction based on EPA
emission factors, identify "sensitive receptors" (e.g., residences, retirement homes, schools),
and evaluate air pollutant emissions associated with long term operations from a regional
and local standpoint. Standard Best Management Practices (BMPs) established by Bay Area
Air Quality Management District (BAAQMD) for construction activities will be identified and
applied as appropriate.
Noise, Sensitive receptors such as residences and schools will be considered in evaluating
construction and operating impacts associated with implementing well facilities. Twenty-four
ExA Phl Carollo Amend 4.doc 15 November 27, 2006
10.
11.
12.
13.
14.
(24)-hour drilling scenarios will be examined, including their impact to adjacent sensitive
receptors. Standard BMPs, including varying levels of onsite noise control, such as setbacks
or engineered sound walls, will be identified. Subconsultant shall utilize data collected from
other well operators in the Bay Area, including ACWD and Zone 7 Water Agency, to
characterize pump station, well and reservoir construction and operations. The significance
of any potential noise impacts will be determined by comparing projected levels with
applicable City noise ordinance requirements, and appropriate mitigation measures, such as
enclosure and noise reduction mechanisms, will be identified.
Transportation/Traffic. Subconsultant shall analyze impacts to local roadways during the
construction of proposed facilities and will identify suitable mitigation measures, such as
providing advance notification and establishing detours. Available traffic data will. be relied on
for the analysis, which will focus on major roadways within the vicinity of identified facilities.
Aesthetics. Subconsultant shall qualitatively describe the potential visibility of p~oject
components and the need for mitigation features to minimize adverse effects. Subconsultant
shall take photographs at select points and prepare finished photographic figures for use in
the EIR that illustrate representative and impact-sensitive land uses. Enhancement
opportunities such as revegetation, architectural features, and screening will be identified.
The scope of work includes five aesthetic renderings: one each for up to four reservoir (pump
station) sites and one of a typical well site. The scope of work limits the comments for these
renderings to one (1) set per drawing. Additional renderings or rounds of edits can be
provided on a time and materials basis.
Cumulative Effects. CONSULTANT will provide to subconsultant analysis identifying the
cumulative drawdown effect of individual wells by examining drawdown at worst case
emergency scenarios based on existing studies. Additionally, this section will address the
potential for environmental impact from continuous groundwater pumping and other
groundwater operations (if any), and discuss their relationship to the reliability project.
Potential cumulative effects of the proposed project with other groundwater management
programs or operations will be examined.
Growth Inducement. Proposed facilities will improve CITY water supply reliability, rather
than generate a new water supply source. However, growth remains a sensitive issue within
the area, and a discussion of the project as it relates to potential growth inducement will be
necessary. Analysis will rely on the previous growth discussions provided in the Palo Alto
General Plan, and will describe the proposed project within the context of that analysis.
Alternatives. After review of the environmental constraints analysis, which shall address all
(up to eleven) of the alternative reservoir sites, up to four feasible alternatives shall be
selected by CITY and CONSULTANT for analysis in the EIR. The alternatives analysis
portion of the EIR will incorporate the Environmental Constraints Analysis (Task A2.5), and
will include discussion of alternatives to provide reliability to the CITY, such as interties and
desalination, as well as Iocational alternatives for the reservoir and well facilities. The
analysis will examine these alternatives with respect to their ability to meet the proposed
project objectives, their environmental impacts and mitigation requirements, and other
appropriate comparative information, such as implementation costs and feasibility.
Subconsultant shall discuss the relative environmental effects and trade-offs of the various
alternatives identified. It is assumed in the project budget that CONSULTANT will provide
order of magnitude engineeringlconstruction costs for the alternatives examined and
statements regarding feasibility.
15.Summary. Subconsultant shall prepare a summary of the projeCt description, impact
analysis, and alternatives discussion to provide for public review.
ExA Phl Carollo Amend 4.doc 16 November 27, 2006
16 Subconsultant shall prepare initial Administrative Draft EIR and provide copies to CITY and
CONSULTANT for review. Subconsultant shall meet with CITY and CONSULTANT to
receive and review its comments on the Administrative Draft EIR. Subconsultant will revise
the EIR to incorporate comments from CITY and CONSULTANT and will prepare a
screencheck draft. Subconsultant has budgeted up to 80 hours of technical staff time to
respond to staff comments and prepare the screencheck draft in strike/block format for
review by the CITY and CONSULTANT. This step provides an opportunity for focused review
by CITY to ensure that comments were appropriately addressed.
Deliverables:
1.Initial ADEIR (10 copies).
2.Screencheck draft of ADEIR (10 copies).
Task A4.6 Draft EIR/Notice of Completion. Under this task, subconsultant will prepare and
circulate 75 copies of the Draft EIR, including submittal of 15 copies and the Notice of Completion
(NOC) to the State Clearinghouse. A Notice of Availability will be included identifying the Public
Meeting date, and subconsultant will assist in newspaper ad development and placement.
Deliverables:
Notice of Completion.
Notice of Availability/Newspaper.
Draft EIR Circulation (100).
Task A4.7 Draft EIR Recirculation. Under this task, subconsultant will prepare and circulate 75
copies amended versions of the Draft EIR. A Notice of Availability will be included identifying the
Public Meeting date, and subconsultant will assist in newspaper ad development and placement.
Deliverables:
1.Notice of Availability/Newspaper.
2.Draft EIR Circulation (100).
Task A4.8 Draft EIR Public Hearings. Under this task, subconsultant will prepare appropriate
presentation materials (i.e., overhead transparencies) for presentation at the public meetings, and
will prepare summary presentations to the CITY Council, as determined necessary. The scope of
work includes five (10) presentations during the public review period (five for the initial DEIR
circulation, and five for the DEIR recirculation): two (2) public workshops, two(2) at Parks and
Recreation Commission meetings, two (2) at the Architectural Review Board meetings, two (2) at
Utility Advisory Commission meetings, and two (2) before the CITY Council.
Deliverables:
1.Public Hearing Presentation Materials.
Task A4.9 Response to Comment Addendum/Final EIR. Under this task, subconsultant will
prepare written responses to written and verbal comments received on the Draft EIR. Subconsultant
will attend two (2) meetings with CITY for public comment review and response strategies.
ExA Phl Carollo Amend 4.doc 17 November 27, 2006
Subconsultant shall prepare an Administrative Response to Comments/Final EIR for review and
comment, and will prepare the final Response to Comments Addendum/Final EIR for public
distribution. The scope of work assumes 130 hours for the response to comment effort. Additional
effort may be required depending upon the level of comments received.
Deliverables:
1.Administrative Draft Response to Comments/FEIR (10 copies).
2.Circulate Response to Comments/FEIR (50 copies).
Task A4.10 Mitigation Monitoring and Reporting Program. Under this task, subconsultant will
prepare a Mitigation Monitoring and Reporting Program (MMRP) identifying mitigation
implementation and tracking responsibilities. The MMRP will provide the CITY with a framework for
implementing future projects at individual facility sites, and will identify analysis envelopes,
performance standards, and required mitigation measures identified in the EIR analysis.
Deliverables:
1.Draft and Final MMRP.
Task A4.11 Certification Hearing and Materials. Under this task, subconsultant will prepare
materials for certification, including: Findings, Statement of Overriding Considerations, and Notice of
Determination. The scope of work assumes CITY staff or legal counsel will prepare appropriate
resolutions. Subconsultant shall present the findings of the EIR to CITY Council. Findings shall be
reviewed by the CITY’s legal counsel. Subconsultant will also prepare the draft and final Notice of
Determination to be filed with the State Clearinghouse following project approval.
Deliverables:
1.Administrative Draft and Final Findings (10 copies).
2.Administrative Draft and Final NOD (10 copies).
ExA Phl Caroilo ~,mend 4.doc 18 November 27, 2006
REVISED EXHIBIT D
CONSTRUCTION SUPPORT SERVICES
DUTIES OF CONSULTANT
PHASE I DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT
(CHLORAMINE CONVERSION PROJECT)
Basic Improvement projects to support the SFPUC chloramine conversion in early 2004
(upgrades to existing pump stations, regulator stations and reservoirs and water quality-related
improvements).
INTRODUCTION
This Exhibit D covers the Construction Support Services including the combined CONSULTANT
office engineering, construction management tasks, and startup services required for the Phase
1 Distribution System Improvements Project for the Basic Improvement projects to support the
SFPUC chloramine conversion in early 2004 (upgrades to existing pump stations, regulator
stations and reservoirs and water quality-related improvements).
The CONSULTANT shall provide the construction support services as described herein. The
scope of these services assumes that construction shall be complete and all facilities are
operational and accepted by the City as of March 31, 2007. The scope also assumes
involvement of CITY’s staff for field support activities as described herein.
The Construction Support Services are organized into three sections entitled: Office Services,
Field Services, and Startup Services.
DEFINITIONS
CITY: City of Palo Alto
CONSULTANT: Carollo Engineers, P.C.
CONSULTANT Project Manager: CONSULTANT’s staff engineer assigned to this project to
perform office project management duties as described herein.
CONSULTANT Construction Manager: CONSULTANT’s staff engineer assigned to the field
office to perform field construction management duties as described herein.
CONSULTANT Resident Engineer: CONSULTANT’s staff engineer assigned to this project for
inspection and resident engineering duties as described herein.
BASIC IMPROVEMENT PROJECTS CONSTRUCTION MANAGEMENT
Exhibit D Carollo Pha~e I Amendment 4 November 28, 2006
I - OFFICE SERVICES
Task D1.0 General Administration
The CONSULTANT Project Manager shall furnish general administrative services to provide for
organized execution of work and retrieval of information. Such services shall include the
following:.
D1.1 Correspondence and File Maintenance. Review and route project correspondence
furnished by the CONTRACTOR. Maintain a logical and retrievable filing system.
Maintain logs of all correspondence and other project documentation transmittals.
D1.2 Monthly Progress Reports. Provide to the CITY each month a brief written progress
report on the services performed. Such reports shall include the cumulative percentage
of the overall budget expended, a brief description of work performed during the
reporting period, and such other information as may be appropriate. This progress report
will be inserted as an attachment to the monthly Construction Management Progress
Report.
Task D2.0 Conformed Drawings and Specifications
The CONSULTANT Project Manager shall conform Drawings and Specifications to include all
changes made by addenda during bidding.
D2.1 Conformed Drawings and Specifications. Prepare within 30 days after Notice-to-Proceed
with construction one conformed original full-size set of Drawings and one conformed
original Specifications. Provide eight (8)copies of conformed full-size and half-size
Drawings and conformed Specifications necessary for construction.
Task D3.0 Award Contract
D3.1 Contract Award. Assist the CITY in awarding the construction contract, including
assistance in reviewing the required contract documents, issuing Notice to Award,
executing the construction agreement with the successful contractor, and issuing a
Notice to Proceed. Services shall not include legal review.
Task D4.0 Attendance at Meetings .....
D4.1 Attend Preconstruction Conference. The CONSULTANT Project Manager shall attend a
Preconstruction Conference with the Contractor, and CITY staff. The CONSULTANT
Project Manager shall submit meeting minutes to all attendees and the CITY within 14
calendar days of the meeting.
D4.2 Attend Regularly Scheduled Meetings. The CONSULTANT Project Manager shall attend
and participate in certain project meetings at the job site in order to keep abreast on
construction activities and be involved in questions that may arise concerning
construction progress. The regularly scheduled meetings are the Weekly Construction
Progress Meetings to be held at the job site. During construction site visits to attend the
weekly meetings, the CONSULTANT Project Manager shall walk the job site with the
Exhibit D Carollo Phase I Amendment 4 2 November 28, 2006
D4.3
CITY representative to observe the construction progress and discuss relevant
construction issues. The CONSULTANT Project Manager shall attend two weekly
meetings per month to facilitate resolution of design issues (28 total meetings).
Attend Special Technical Meetings. The CONSULTANT’s design team representative
(structural, electrical, instrumentation, architectural, environmental, or geotechnical) shall
attend up to 50 special meetings to discuss and assist in resolving any construction
issues as requested by the CITY.
Task DS.0 Engineering Review Services
The CONSULTANT and its design team shall perform the following engineering review services
during construction:
D5.1 Shop Drawing Submittal Review. Review process related shop drawing submittals to
verify conformance with the intent of the contract documents. Submittals shall be
reviewed and marked-up with appropriate comments in triplicate. Two marked-up
submittals shall be returned to the CONSULTANT Construction Manager for processing
and distribution. The scope of services is based on an estimate of 68 individual
submittals and 41 resubmittals at an average of 4 hours per submittal.
The budgets provided herein do not include review of "off brand or equal" equipment
substitutions which require research related to the manufacturer’s qualifications and
ability to perform as specified or which require verification that alternative materials and
configurations are acceptable. Review of "off brand or equal" equipment substitutions
can be performed under separate authorization.
D5.2 Design Cla~ffications. The CONSULTANT Project Manager or design team
representative shall respond to Contractor’s Requests for Information (RFIs). RFIs shall
be tracked through the CM field office. The CONSULTANT Project Manager or his
design team representative shall issue interpretations and clarifications of the contract
documents and prepare sketches to clarify contract documents where necessary. The
scope of services includes responding to a total of 102 RFIs at an average of 4 hours
per RFI response.
D5.3 Request for Proposal Review. It is recognized that the Contractor may request changes
to the Contract work during construction, The CONSULTANT Construction Manager
shall screen these requests for merit. If it is determined that the request is worthy of
further review, the CONSULTANT Construction Manager shall issue a formal Request
for Proposal (RFP) to the contractor. The RFP shall be reviewed by the CONSULTANT
Project Manager for impact on design intent, costs and impacts to the construction
schedule. The CONSULTANT shall review up to 19 RFPs at an average of 8 hours per
RFP response.
D5.4 Change Orders. In the event design related changes to the Contract Documents are
required, the following procedures will be followed. Upon determination by the CITY or
CONSULTANT that a change order is required, the CONSULTANT Construction
Manager shall review the potential change order (PCO). Where the PCO requires
redesign, the CONSULTANT Project Manager shall prepare change order specifications,
drawings, or sketches. The CONSULTANT Project Manager will prepare all cost
Exhibit D Carollo Phase I Amendment 4 3 November 28, 2006
estimates for each change order. The CONSULTANT Construction Manager will
negotiate the cost and time extension of the Contract associated with the change order
with the Contractor and make a recommendation to the City on the change order.
Any field changes for which a change order is not issued will be checked by
CONSULTANT Construction Manager for general compliance with the intent of the
design.
The budget for this task is based on review of 21 PCOs prepared by the CONSULTANT
at 12 hours each.
Task D6.0 Inspection Services
The CONSULTANT’s design team shall provide the following:
D6.1 Project Final Inspection Assistance. The CONSULTANT Project Manager and required
discipline engineers shall be present during the final project "walk-through" inspections
with the CITY.
Task D7.0 Construction Record Drawings
D7.1 As-Built Record Drawings. One set of Mylar reproducible drawings and one CD
containing the Construction Record Drawings shall be delivered to the CITY.
Construction Record Drawings will be prepared from field markups provided by the
Contractor.
II - FIELD SERVICES
Task D8.0 Contract Administration
The CONSULTANT’s level of effort budget allowance for this Task is limited to 492 hours as shown
on Exhibit L. If additional level of effort is required, the CITY will issue a change order to the
CONSULTANT for a mutually agreed amount. The CONSULTANT Construction Manager shall
perform the following construction management services at the job site:
D8.1
D8:2
Conduct Project Meetings. Conduct and document weekly progress meetings and other
special technical meetings.
Maintain Project Records, Maintain project records including daily logs, inspection
reports, photos, measurement of quantities, schedules, and correspondence and
documentation of all major decisions and actions.
D8.3 Prepare Monthly Reports. Prepare and submit to the CITY a monthly progress report
including Construction progress summary and schedule; construction cash flow and
payments; and summary logs for change orders, RFIs and RFPs.
D8.4 Review Monthly Progress Payments. Review and approve the Contractor’s construction
schedule, updates, and revisions in accordance with the contract documents. Evaluate
monthly progress payment requests from the Contractor and recommend payment.
Exhibit D Carollo Phase 1 Amendment 4 4 November 28, 2006
D8.5
D8.6
D8.7
D8.8
D8.9
D8.10
D8.11
D8.12
Review RFIs and RFPs. Review and respond to RFIs and RFPs concerning construction
issues and screen RFIs and RFPs related to design issues prior to forwarding to the
CONSULTANT Project Manager.
Document and Negotiate Change Orders, Prepare PCOs, and in conjunction with the
design staff, determine changed conditions, define scope, prepare independent cost
estimate, negotiate with Contractor, prepare and process change orders for
incorporation into the construction contract.
Permits. Monitor Contractor compliance with construction permits. Recommend course
of action to CITY if required permits are not being met by the Contractor.
Monitor Construction Record Drawings. Monitor construction record drawings
maintained by the Contractor on a regular basis.
Coordinate Design Clarifications. Coordinate, document, and manage the Drawings and
Specifications clarification and interpretation process between the CONSULTANT
Project Manager and the Contractor.
Coordinate Shop Drawing Review Process. Coordinate and manage the shop drawing
and submittal review process. The CONSULTANT shall review all shop drawing
submittals, quality control submittals, manufacturer’s O&M manuals, and construction
closeout submittals.
Claims Management. Identify potential claims and make recommendations to resolve
them. The budget for this sub-task is limited to $10,000.
Information Management. Utilize a computerized integrated software package to
manage communications and develop reports. The software will control and document
submittals, schedules, cost issues, meeting notes, log change orders, log requests for
information and other related project documents.
Task D9.0 Field Inspection
The CONSULTANT’s level of effort budget allowance for this Task is limited to 1,410 hours as
shown on Exhibit L. If additional level of effort is required, the CITY will issue a change order to the
CONSULTANT for a mutually agreed amount.
D9,1 Field Inspection. The CONSULTANT Construction Manager and Resident Engineer shall
provide construction inspection to monitor that the Contractor’s work for compliance with
the contract documents.
D9.2 Video Documentation. The CONSULTANT Construction Manager shall prepare a video
of initial site conditions prior to Contractor’s commencement of construction. Visual
documentation shall be accompanied by verbal recorded description of existing
conditions.
D9.3 Field Changes. The CONSULTANT Construction Manager shall coordinate and
Exhibit D Carollo Phase I Amendment 4 November 28, 2006
D9.4
D9.5
document all field changes to the Drawings and Specifications.
Specialty Inspection. The CONSULTANT Construction Manager shall coordinate
specialty inspection services such as structural, geotechnical, mechanical, electrical and
instrumentation. The scope of this effort is based on a total of 8 site visits by the
CONSULTANT’s discipline engineers at 8 hours per trip.
Inspection Reports. The CONSULTANT’s Resident Engineer and/or Construction
Manager shall prepare Daily Inspection Reports and prepare a summary Weekly
Inspection Report. The CONSULTANT Construction Manager shall review the weekly
reports prior to distribution to the CITY.
Task D10.0 Testing
D10.1 Compliance Testing. The Contractor is responsible for materials, concrete and soils
compaction confirmation tests. However, periodic independent testing may be required
for soils compliance tests and other field conditions. The budget allowance for
independent testing by the CONSULTANT is $10,000.
Task D11.0 Project Completion
D11.1 Substantial and Final Completion. The CONSULTANT Construction Manager shall
schedule and conduct substantial completion inspections; issue punch lists, and
recommend final acceptance by the CITY.
D11.2 Prepare Final Report. The CONSULTANT Construction Manager Shall prepare a Final
Report that includes: Summary of the work performed including change orders, project
cost and schedule analysis, closeout and acceptance documentation, and final
resolution of any claims or disputed work.
Dll.3 Project Documents. The CONSULTANT Construction Manager shall provide the CITY
with a complete set of all records of the project, indexed and properly filed, and a listing
of warranties provided under the project including the items covered and the warranty
duration.
III - STARTUP
Task D12.0 Startup Assistance
D12.1 Testing and Startup Services. CONSULTANT Construction Manager and/or Resident
Engineer shall provide startup assistance, and coordinate any specified vendor training.
The CONSULTANT’s level of effort budget allowance for this task is limited to 100 hours
as shown in Exhibit L.
Exhibit D Carollo Phase I Amendment 4 6 November 28, 2006
D12.2 Operations and Maintenance Manual. CONSULTANT shall prepare an operations and
maintenance manual for the new equipment constructed under this project.
CONSULTANT will coordinate organization, format, and layout of the Manual with the
CITY. The CONSULTANT’s level of effort budget allowance for this task is limited to 260
hours as shown in Exhibit L.
D12.3 System-wide Operations Plan, CONSULTANT shall prepare a section in the operations
and maintenance manual addressing issues related to system-wide operations. Issues
to be covered in this section include managing system operation to control water age
and maintain water quality at different times of the year, managing flow from turnouts
through PRV settings, and responding to various water quality events. The
CONSULTANT’s level of effort budget allowance for this task is limited to 120 hours as
shown in Exhibit L.
D12.4 - Pilot Asset Management Project for Water Distribution Mains
The CITY desires to perform a pilot asset management project for its water distribution mains.
This pilot project shall entail performing vulnerability and criticality assessment of the water
mains in the Foothills area (pressure areas 4 through 9). This pilot asset management and
replacement program may serve as a basis for a future system-wide program.
CONSULTANT shall develop a linear asset management and replacement funding program for
the CITY’s below-ground water facilities included within the Phase 1 Distribution System
Improvements Project area. This study shall evaluate the criticality and vulnerability of the
individual pipe segments (as defined in the City’s computer hydraulic model). Replacement
costs shall be estimated and a replacement funding approach will.be proposed based upon the
timing and needs of the evaluated distribution system.
D12.4.1 - Data Collection. CONSULTANT shall submit a data needs list to the CITY requesting
GIS layers, aerial photographs, pipeline condition information, and other relevant information.
D12.4.2 - Risk Assessment. The risk (or consequence) of asset failure shall be evaluated
through a vulnerability and criticality assessment described in the following three subtasks.
D.12.4.2.1 - Vulnerability Assessment. The vulnerability of the pipe segments in the
CITY’s hydraulic model shall be developed using a desktop analysis. Depending on data
availability from the CITY, characteristics such as pipe age, material, soil conditions, and
proximity to faults shall be used in this analysis. From this analysis, a condition ranking
shall be assigned to each model pipe segment on a scale from 1 to 5, where 1
represents a new asset and 5 represents an asset that is no longer functional.
D12.4.2.2 - Criticality Assessment. Asset criticality shall be evaluated using the CITY’s
water hydraulic model. The consequences of failure shall be evaluated using a pipe
breaking or valve closing routine. This analysis shall quantify water demands that would
not be met when a given pipe segment becomes inoperable. The criticality of valves
shall correspond to the criticality of the connected pipes.
D12.4.2.3 - Risk Assessment Evaluations. The overall risk of failure shall be calculated
by multiplying criticality and vulnerability of each asset. The calculated risk factor shall
be used to prioritize repair or replacement funding if financial limitations exists.
Exhibit D Carollo Phase I Amendment 4 November 28, 2006
The CITY can use the risk ranking developed in this analysis as a benchmark to
measure progress in reducing risk. Detailed inspections, targeted maintenance, or
replacement can be used to lower the average risk. Goals may be set to reduce the
average risk over time, and the CITY may identify risk thresholds that dictate investment
decisions.
D12.413 - Replacement Funding. Using the evaluated useful life and the risk ranking assigned to
each asset, CONSULTANT will identify those assets that should be repaired or replaced within
the identified planning period.
D12.4.3.1 - Asset Replacement Costs. CONSULTANT will develop repair and
replacement cost for each of the assets evaluated within this study.
D12.4.3.2 - Replacement Funding Approach. Based on the identified asset replacement
needs within the study area, CONSULTANT will proposed a replacement funding
approach. This approach will take into consideration evaluated useful life and the cost of
replacement. The proposed replacement funding strategy will consider the identified
service area only, but can be expanded to include the CITY’s entire distribution system
at a later time,
D12.4.4 - Meeting. CONSULTANT shall meet with CITY staff to review the study results and
replacement funding approach. Modifications will be made to the analysis as necessary.
D12.5 Asset Management Effort. The CITY seeks to begin developing an asset management
program for the potable water system infrastructure to facilitate proactively preparing for
renewal and replacement of its facilities, and to improve the cost-effectiveness of the
operations and maintenance of these facilities. This includes the integration of Capital
Improvement Program (CIP) decisions regarding project needs and timing with decisions
regarding on-going maintenance and renewal or replacement. The need for an
assessment of the condition of existing assets, value of existing facilities, and
establishment of a sound basis for budgeting on-going maintenance is critical to achieve
the targeted level of service (LOS) and operating performance goals for their assets.
The scope of this effort is limited at this time to the facilities improved or otherwise
modified as part of the Phase I Improvements Program. It is the intent of this effort to
provide the CITY with an asset management program that can be expanded to include
additional CITY-owned facilities up to and including the entire potable water
infrastructure system. The deliverables for this task include:
Asset Inventory
WAM software, customized for CITY
WAM output report for each asset, including photos
a.Summary report
b.Asset Value
c.Risk
d.Criticality
e.Vulnerability
f.Condition
Exhibit D Carollo Phase I Amendment 4 8 November 28, 2006
g. Evaluated Remaining Useful Life
Proposed list of R&R projects for inclusion in the ten year CIP
Meeting and Workshop
a.Materials
b.Summary
This effort will involve the development of a physical inventory of the subject facilities. An
assessment of the existing condition, vulnerability, and criticality of all the major above
ground assets will be performed by a multi-disciplined team consisting of registered
professional civil, structural, mechanical, electrical and instrumentation engineers. A risk
ranking of the buried infrastructure will also be developed based on the criticality and
vulnerability of the pipelines.
The Water/Wastewater Asset Manager (WAM)TM software program will be utilized to
develop a detailed database for the investigated facilities. The database allows reports
to be generated showing the breakdown of estimated value, condition, and risk by
various formats, and will include engineering documentation of the existing facilities,
including digital photos, and field notes and comments from the Field Condition
Assessment Team.
SubTask 1 -Vision
1.1 Develop Guidelines for Assets
Develop and define the performance and condition guidelines for parameters such as
condition, LOS, risk, criticality, and vulnerability for all capital assets. These guidelines will
be based on the CITY’s existing policies and standards.
SubTask 2 - Develop Asset Inventory/Financial Information for Above Ground Facilities
2.1 Obtain/Review Existing Information
Obtain and review relevant reports, plans, bid tabulations, construction information, financial
and cost information, and CMMS databases to identify each of the above ground facilities
and develop an inventory.
2.2 Develop Asset Classification System ......
Customize the WAM software’s asset tree according to the CITY’s above ground asset
inventory. Populate the software’s data files with the collected asset data, including cost
information. Develop and document an asset classification system of the above ground
assets based on the asset inventory. This classification system will be customized for the
CITY and its above ground assets based on the functional processes of the systems. This
classification system will allow for the organization of assets into multiple categories.
SubTask 3 - Perform Asset Assessments of Above Ground Facilities
3.1 Prepare WAM Software for Field Assessment
Exhibit D Carollo Phase I Amendment 4 November 28, 2006
Prepare the WAM software for the asset field assessments of above ground assets. Ensure
that the asset inventory and classification system has been customized, the design and
sizing criteria has been documented, and the software has the required components to
accurately and efficiently assess the above ground assets through site visits.
3.2 Conduct Field Assessments of Above Ground Assets
Conduct field assessments of the above ground assets. Assessments will be completed by
an experienced multi-discipline Field Condition Assessment (FCA) Team consisting of
licensed engineers in civil, structural, mechanical, and electrical/instrumentation disciplines.
Interviews with operations and maintenance personnel to obtain information concerning the
operation and maintenance history of each asset will be conducted. Remaining useful
service and economic lives, condition (based on the repairs required to return the asset to
essentially new condition), risk, vulnerability, criticality, salvage values, and other
parameters will be evaluated for each asset.
Task 4 - Apply Above Ground Asset Data to Water/~Nastewater Asset Manager (WAM) TM
Software
4.1 Apply Above Ground Asset Data to WAM Software
Input data regarding specific discipline information for each above ground asset, as well as
condition, criticality, vulnerability, risk, installation year, useful life, level of service,
equipment number, manufacturer, run hours, and financial valuations. Include the field
assessment sheets with relevant information regarding the assets, and digital photos and
engineering notes taken during the condition assessment.
Task 5 - Estimated Asset Valuation of Above Ground Assets
5.1 Estimated Asset Valuation of Above Ground Assets
Conduct a valuation of each above ground asset using the WAM software. Determine the
original project costs, including the "soft costs" for planning, design engineering,
construction management, legal and administrative costs, for each above ground asset.
Develop acquisition cost, current value; evaluated value, replacement value, salvage
value, book value, cumulative and annual depreciation, and repair costs for each asset in
WAM. Costs are broken down by discipline, as well as by facility. Software will be used for
various standard reports and evaluations of existing above ground asset values and
repair/replacement costs.
Task 6 - Develop Summary Report
6.1 Develop Draft Phase I Summary Report
Exhibit D Carollo Phase I Amendment 4 10 November 28, 2006
Incorporate the findings, conclusions, and recommendations into a draft Summary Report
and submit to the District for review.
6.2 Develop Final Phase I Summary Report
Revise according to the District’s comments and develop the final Summary Report.
D12.6 The CONSULTANT shall provide process operation training during startup. The intent of
this training shall be to inform the operations staff of the intended normal operating
configurations and the available operational flexibility features. This training does not
replace the individual equipment manufacturer training provided by the Contractor.
Training classes: Training classes shall be organized as follows:
®Booster Pump Stations and Reservoirs
Wells
SCADA System
Training shall occur in two separate sessions of 4 hours and include classroom and field
time. Services shall include preparation of written training material to support the training
sessions. The CONSULTANT’s level of effort budget allowance for this task is limited to
160 hours as shown in Exhibit L. The CONSULTANT’s Operations Specialist shall
prepare for and conduct training.
Exhibit D Carollo Phase I Amendment 4 11 November 28, 2006
CITY OF PALO ALTO
PHASE I IMPROVEMENTS PROJECT
PROJECT BUDGET ALLOCATION, EXHIBIT L (revised December 5, 2006)
ALLOCATION PHILOSOPHY
Pro,!ect Task
A1 Proj. Management and Administration
~2 Planning Considerations
k3 Pre-Design, Design and Cost
A4 Environmental Impact Report
D - Construction Management
Total
Amendment No. 3
Consultant Task
Bud~let
$239,982
$205,089
$608,424
$769,629
$753,338
$2,676,462
Amendment NO. =
Consultant Task
Bud~let
$245,671
$257,979
$608,424
$725,037
$889,351
$2,726,462
Reservoir Booster Station
Improvements
(MPN #01010)
Allocate 8 pei’ce~nt of the costs
based on relative project duration
and design costs.
Aliocate only 8 percent of the
schedule tracking costs based on
relative project duration and desigr
costs, and that PI is not part of this
project. Total allocation is 0.8
~ercent.
~llocate.lO0percent of relevant
portions of this task and 71 percen
3f shared portions based on
"elative design costs. Total
allocation is 70%
Allocate 0 percent since the
-~nvironmental compliance effort
for these improvements will be
~erformed under task A3.
Allocate 68 percent of the budget
to this project due to the relative
project cost.
Distribution System Water
Quality Enhancement
(MPN# 01011)
~,llocate 2 percent of the costs
~ased on relative project duration
and design costs.
~,llocate only 3 percent of the
schedule tracking costs based on
relative project dui;ation and design
costs, and that PI is not part of this
project. Total allocation is 0.3
aercent.
Allocate 100 percent of relevant
~ortions of this task and 19 percen
of shared portions based on
relative design costs. Total
allocation is 20 percent.
Allocate 0 percent since the
environmental compliance effort
for these improvements will be "
lerformed under task A3.
Allocate 21 percent Of the budget
to this project due to the relative
project cost.
Existing Booster Station
Improvements
(MPN#01012)
Allocate 2 percent of the costs
based on relative project duration
and design costs.
Allocate only 2 percent of the
schedule tracking costs based on
relative project duration and desigr
costs, and that PI is not part of this
project. Total allocation is 0.2
mrcent.
Allocate 100 percent of relevant
=o~ons of this task and 10 percenl
of shared portions based on
relative design costs, Total
allocation is t0 percenl,
Allocate 0 percent sinc.e the
anvimr~mental compliance effort
’or these improvements will be
~erformed.under task A3.
Allocate 11 percent of the budget
to this project due to the relative
project cost.
Reservoir and Pump Station
(MPN#02005)
Allocate 83 percent of the costs
based on relative project duration
and design costs.
Allocate 83 percent of the
schedule tracking costs based on
relative¯ project duration and desigr
costs, and 100% of the PI costs,
and 60% of the environmental
constraints costs. Total allocation
is 77.3 percent.
Allocate 0 percen~since this work
will be done under a separate
Exhibit.
Allocate 42 percent of the EIR
costs based on the relative project
cost.
Allocate 0 percent since the
construction management for this
~mprovement will be ~erformed
Jnder a separate exhibit.
Phase I Well
(MPN#02006)
Allocate 8 percent of the costs
based on relative project duration
and design costs.
Allocate only 4 percent of the
schedule tracking costs based on
relative project duration and desigr
costs, and that PI is not part of this
~roject. Allocate 5% of the
environmental constraints Costs’for
a total allocation of 2.9 percent
Allocate 0 percent since this work
will be done under a separate
Exhibit.
Allocate 7 percentof the EIR
costs based on the relative project
3ost.
Allocate 0 percent since the
:onstruction management for this
mprovement will be performed
Jnder a separate exhibit.
- Existing Well Rehabilitation
(MPN#02004)
Allocate 0 percent of the costs.
This work will be performed under
a separate contract.
Allocate 0% of the~ budget trackin~
and PI costs since this work will be
}erformed under a separate
contract. Allocate the
environments constraints costs
based on the relative project costs
for a t0talallocation of 8.7
)ercent.
Allocate 0 percent of the costs.
This work Will be performed under
a separate contract.
Allocate 24 percent of the EIR
costs based on the relative project
cost.
Allocate 0 percent of the costs.
This work will be performed under
s separate contract.
New Pressure Area 1 Well-New Pressure Area I Well¯Number I Number 2
(MPN#02008)(MPN#02007)
Allocate 0 percent of the costs.Allocate 0 percent of the costs.
This work Will be performed under This work will be performed under
a separate contract. ~a separate contract.
~llocate 0% of the budget trackin ~.llocate 0% of the budget trackin.~
~nd PI costs since this work will be and PI costs since this work will b~
~erformed under a Separate
:ontract. Allocate the
-=nvironmentaLconstraints costs
based on the relative project costs
fora total allocation of 2.6
~ercent,
Allocate 0 percent of the costs.
This work Will be performed under
a separate contract.
Allocate 7.18 percent of the EIR
costs based on the relative project
cost.
Allocate 0 percent of the costs.
This work will be pe’rformed under
a separate contract.
~erformed under a separate
contract. Allocate the
environmental constraints costs
based on the relative project costs
for a total allocation of 2.6
~ercent.
Allocate 0 percent of the costs.
This work will be performed under
a separate contract.
Allocate 7,15 percentof the EIR
costs based on the relative project
cost.
Allocate 0 percent of the costs.
This work will be performed under
a separate contract.
Mayfield Pump Station
Upgrades
(MPN#04004!
Allocate 0 percent of the costs,
This work witl be performed under
a separate contract.
Allocate 0% of the budget trackin!
and PI costs since this work will be
~erformed under a separate
:ontract. Allocate the
~=nvironmental constraints costs
~ased on the relative project costs
’or a total allocation of 4.6
~ercent,
iAIIocate 0 percentof the costs.
This work will be performed under
a separate contract.
Allocate 12.7 percent of the EIR
costs based on the relative project
cost.
Allocate 0 percentof the costs.
This work will be performed under
a separate contract.
ALLOCATION AMOUNTS
Pro~ct Task
~1 Proj. Management and Administration
~.2 Planning Considerations
~,3 Pre-Design, Design and Cost
A4 Environmental Impact Report
D - Construction Management
Total
Amendment No. 3
Consultant Task
Budget
$239,982
$205,089
$608,424
$769,629
$753,338
$2,676,462
Amendment No. 4
Consultant Task
Bud~]et
$245,671
$257,979
$725,037
$889,351
$2,726,462
Reservoir Booster Station
Improvements
(MPN #O101O)
$19,654
$2,064
$425,897
$0
$604,759
$1,062,373
Distribution System Water
Quality Enhancement
(MPN# 01011)
$4,913
$774
$121,685
$0
$186,764
~ $314,136
Existing Booster Station
Improvements
(MPN#01012)
$4,913
$516
$60,842
$0
$97,829
$164,100
Reservoir and Pump Station
(.PN#02006)
$203,907
$199,418
$0
$304,516
$0
$707.840
PhaselWeg
(MPN#02006)
$12,284
$7,481
$0
$50,753
$0
$70,518
Existing Well Rehabilitation
(MPN#02004)
$0
$22,444
$0
$174,009
’NA
$196,453
New Pressure Area I Well
Number 1
(MPN#02008)
$0
$6,707
$0
$51,840
NA
$58,548
New Pressure Area 1 Well
Number 2
(MPN#02007).
$0
$6,707
$0
$51,840
NA
$58,548
Mayfield Pump Station
Upgrades
(MPN#04Q04)
$0
$11,867
$0
~92,080
NA
$103,947
ExL Phl Carollo Amend 4 rev3.xls 1 of 3 Pages
REVISED EXHIBIT M
EIR, Phase 1 Basic Improvement Project Reservoir Booster Station Improvements,
Distribution System Water Quality Enhancement, Existing Booster Station Improvements
and Future Reservoir and Pump Station and Land Acquisition - Project Schedule
PROJECTSCHEDULE
Assuming the CONSULTANT receives Contract Amendment by January 1,2007 to
proceed with the EIR, the anticipated schedule for completion is as follows:
MILESTONE SC H EDU LE
Original Council Award Date May 20, 2002
Notice to proceed/Kickoff Meeting July 17, 2002
Basic Improvement Projects to support SFPUC Chloramine Conversion in Late 2003
Phase 1 35 percent design submittal
Phase 1 65 percent design submittal
Phase 1 90 percent design submittal
Phase I 100 percent design submittal
Contractor notice to proceed
Construction complete
Emergency Water Supply Project/CEQA
Submit Draft Environmental Constraints Analysis
Complete EIR Process (certified EIR).
New Reservoir and Pump Station Final Design Complete
New Reservoir and Pump Station Bid Advertise, Award, Construction and
Startup Complete
Three New Wells Final Design Complete (including installing the casings)
Three New Wells Bid Advertise, Award, Construction, and Startup Complete
Existing Wells Rehabilitation Design Complete (assuming inspection leads to
casing replacement, not repair)
Existing Well Rehabilitation Bid Advertise, Award, Construction and Startup
Complete
May 21, 2003
October 14, 2003
April 27, 2004
June 30, 2004
February 18, 2005
June 30, 2006
November, 2004
March 2007
May 2008
October 2010
June 2008
May 2009
February 2012
December 2012
Ex M Phl Carollo Amend 4.doc November 27, 2006
REVISED EXHIBIT N
SCOPE OF SERVICES
DUTIES OF THE CITY OF PALO ALTO
PHASE I DISTRIBUTION SYSTEM IMPROVEMENTS PROJECT
This exhibit describes the duties of the City and how City staff will support the consultant’s work on
the "Project" EIR and the construction management of basic improvement projects designed in Task
A 3, Exhibit A.
INTRODUCTION
In December 1999, the CITY completed the Water Wells, Regional Storage, and Distribution
System Study (1999 Study). The purpose of the 1999 Study was threefold:
¯Analyze the water distribution system’s ability to supply the water demands of the City when
it is built-out according to the Comprehensive Plan dated 1998 - 2010.
¯Evaluate the City’s ability to meet water demands (maximum day plus fire flow) when the
SFPUC supply is shut down for eight hours. This is the water supply emergency defined by
the California Department of Health Services (DHS) in a letter to the City dated April 2,
1997.
°Assess how the SFPUC’s planned conversion to chloramine disinfection will impact water
quality in the City’s water distribution system.
The 1999 study recommended a suite of capital improvements to correct system deficiencies
that were identified in the study.
The CITY shall have the responsibilities indicated below for each of the project tasks listed. If a
task is not listed, then no specific assistance is expected of the CITY by the CONSULTANT.
The project tasks are presented below in the order of their respective .contract exhibits.
EXHIBIT A - PHASE I BASIC SERVICES
Task A1 - PROJECT MANAGEMENT AND ADMINISTRATION
Task A1.1 - Project Management. Under this task, CONSULTANT will prepare a Project
Management Plan, manage CONSULTANT’s team, and monitor project schedule and budget as
described herein.
CITY shall:
1.Review and provide comments and acceptance of the project management plan.
Task A1.2 - Project Meetings. Under this task, CONSULTANT will conduct preliminary and final
design phase project meetings as described herein. Project meetings to be held during the
construction phase are covered in Exhibit D.
CITY shall:
1.Determine which CITY staff are needed at the meetings and commit their time for the
meetings.
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Review and provide any comments on the meeting summaries prepared by the
CONSULTANT. Compile, tabulate, and resolve any conflicting comments prior to
transmitting to CONSULTANT.
Task A2 - PLANNING CONSIDERATIONS
Task A2.1 - Budget and Schedule Tracking. Under this task, CONSULTANT shall prepare and
maintain software tools for tracking the project schedule and budget.
CITY shall:
1.Review the project schedule and provide timely comments to the CONSULTANT.
Task A2.2 - Permit Assessment. Under this task, CONSULTANT shall identify the permits that are
necessary for completion of the design and construction phase services.
CITY shall:
Provide assistance in identifying and contacting CITY employees who may be involved in the
permitting process.
Task A2.3 - Stakeholder Involvement. Under this task, CONSULTANT shall assist the CITY with
public involvement efforts. The focus of this task will be to involve the public parties that may be
affected by the new reservoir portion of this project. Public involvement for the other portions of this
project described in Task A.3.1 is not included in this contract.
CITY shall:
Provide input and assist in developing the public review program. The program will consist of
a plan and schedule for selecting a preferred alternative, proceeding with design and
planning construction of a new reservoir at one of the alternate sites (construction by others).
Participate in one public involvement coordination meeting atthe CITY’S offices toorganize
the CITY’s efforts toward public review. The meeting will be attended by the CONSULTANT
and senior CITY officials involved in the public involvement process. It is assumed that the
CITY will provide a list of major and potentially affected stakeholders including Stanford
University, the public, and the Architectural Review Board.
Provide input in developing draft and final information packets and fact sheets for
distribution. Review the draft documents and provide the information needed such that the
final documents accurately represent the CITY’s plans.
Identify the CITY staff that will be part of the public involvement workshops and commit their
time for the workshops. Identify and reserve the facilities needed for the public workshops.
Present the resulting public review/opinion summary to the CITY Council for consideration
with the staff recommended reservoir site.
Identify the key CITY staff that will participate in the stakeholder meetings near the selected
new reservoir site. Identify and reserve the facilities needed for the meetings.
Review the information the CONSULTANT intends to post and/or is posting on the project
website. At the CONSULTANT’s request, provide supplemental information as needed for
posting.
Task A2.5 - Environmental Constraints Analysis. Under this task, CONSULTANT’s
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environmental subconsultant shall review proposed well and reservoir site locations for
environmental issue areas, and prepare a constraints report identifying environmental issues at each
well and reservoir site. This analysis will consist of site reconnaissance, review of site conditions,
review of appropriate environmental databases (CNDBB), and identification of land uses.
Subconsultant shall identify environmental constraints at each site location and rank each of the
sites with respect potential environmental impact. Issue areas to be examined include: geology and
soils, surface water resources, groundwater resources, biological resources, cultural/historical
resources, land use, aesthetics, traffic and circulation, and noise.
CITY shall:
Provide site access and background material as necessary to facilitate completing the
environmental constraints analysis. Identify and commit the time of the CITY staff that will be
involved in reviewing the project environmental documents. Review and comment on the
draft documents. Compile and tabulate the review comments and resolve any conflicting.
comments before transmitting to CONSULTANT.
Task A3 - PRE-DESIGN, DESIGN, AND COST CRITERIA FOR THE CHLORAMINE
CONVERSION PROJECT
Task A3.1 Pre-Design. Under this task, CONSULTANT shall perform the preliminary design work to
develop the basis for the final design efforts.
CITY shall:
Provide the CONSULTANT and its subconsultants access to the various sites involved in this
project.
Provide assistance in identifying and contacting CITY employees who may be involved in the
permitting procesS.
Identify the CITY staff that need to be involved in reviewing and commenting on the draft
improvement plans (basis of design document). Prepare an invitation list for the preliminary
design review meeting consisting of representatives from operations and engineering.
Commit the time of the CITY staff members to assist in completing this work in a timely
manner. Compile and tabulate the review comments and resolve any conflicting comments
before transmitting to CONSULTANT.
Identify and commit the time of the CITY staff who should be involved in reviewing the
project environmental documents. Review and comment on an administrative draft
Categorical Exemption. Compile and tabulate the review comments and resolve any
conflicting comments before transmitting to CONSULTANT.
Task A3.2 - Final Design. Under this task, CONSULTANT shall prepare final design documents
for the Basic Improvement alternatives selected in Task A3.1, with the addition of pump replacement
(including replacing associated mechanical, electrical, and control system equipment) at Park and
Boronda pump stations.
CITY shall:
Identify the CITY staff that need to be involved in reviewing and commenting on the 35
percent complete, 65 percent complete, and 90 percent complete plans and specifications.
Commit the time of the CITY staff members to assist in completing this work in a timely
manner. Compile and tabulate the review comments and resolve any conflicting comments
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before transmitting to CONSULTANT.
Attend one (1) on-site pre-bid conference. Determine which CITY staff should attend the pre-
bid conference and commit their time.
Advertise the bid package to obtain bids from qualified contractors.
Sell and distribute plans, specifications, and addenda to bidding contractors.
Task A4 - ENVIRONMENTAL IMPACT REPORT
Task A4.1 Project Team Kickoff Meeting and Information Review. CONSULTANT’s
environmental subconsultant and CONSULTANT shall meet with CITY to review the following: 1)
analysis approach and strategy; 2) public outreach and NOP circulation; 3) preliminary CEQA project
objectives and alternatives; 4) site specific construction/operational information developed by the
CITY and CONSULTANT.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in reviewing the
project CEQA process. Review and comment on the draft documents. Compile and tabulate
the review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
Task A4.2 Notice of Preparation. Under this task, CONSULTANT’s environmental subconsultant
shall prepare and submit draft Notice of Preparation (NOP) and circulation list for review by CITY.
Subconsultant shall prepare a CEQA environmental checklist to support the NOP. If identified as
appropriate, Subconsultant shall use this mechanism to screen out those CEQA issues that do not
require additional analysis. Subconsultant shall assist in the coordination of scoping meeting dates
with staff. Following receipt of comments from CITY, subconsultant shall prepare and circulate NOP
to State Clearinghouse and circulation list.
CITY shall:
Review and comment on the draft environmental checklist, NOP, and circulation list
documents. Compile and tabulate the review comments and resolve any conflicting
comments before transmitting to CONSULTANT. Assist in developing scoping meeting
dates.
Task A4.3 EIR Scoping Meeting and Agency Consultation. Under this task, CONSULTANT’s
environmental subconsultant shall develop scoping meeting materials to provide an overview of the
project for stakeholder and interested public. This presentation will incorporate previous efforts under
Task A4.5. Following the scoping meeting presentation, subconsultant shall prepare a scoping
meeting memo identifying key issues and the need for any adjustments to project approach. Agency
coordination will be focused on local agencies that could be affected by the project, such as other
pumpers. One (1) public scoping meeting and three (3) agency meetings are assumed for budgetary
purposes. Additional outreach tasks, such as preparation of an article for City of Palo Alto
newsletter, or project brochures can be developed with the project team if necessary, but have not
been included in this scope of work. CONSULTANT and environmental subconsultant shall attend
both scoping and agency meetings to provide technical assistance.
CITY shall:
Review and comment on the draft scoping meeting materials. Identify stakeholders who
should be invited to the meeting. Assist in making the invitations.
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Task A4.4 CEQA Project Description. Under this task, CONSULTANT’s environmental
subconsultant shall develop the CEQA project description, incorporating information developed by
CONSULTANT. Information for the proposed well site locations and rehabilitations will include:
CEQA project objectives, list of required project actions by other agencies, identification of
operational and maintenance scenarios, well locations, typical well site layout, typical construction
scenarios, including 24-hour drilling and operational scenarios for the well sites. Information to
complete the project description for reservoirs will include: reservoir site layout, identification of
operational and maintenance scenarios, earthwork estimates, pump station plan/profile, typical
construction scenarios and construction trip estimates: Well site details that will need to be identified
include enclosure description, ancillary facility description, typical connection piping, chemical
storage, deliveries/maintenance, fencing/lighting, and other site details. Subconsultant shall work
closely with the CITY and CONSULTANT to develop a project description that provides an
appropriate level of detail, as well as a flexible design envelope that will allow for onsite conditions at
individual well and reservoir sites. CONSULTANT shall provide information for and review of project
description developed by subconsultant.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in developing the
project description. Review and comment on the draft documents. Compile and tabulate the
review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
Task A4.5 Administrative Draft EIR. Under this task, CONSULTANT’s environmental
subconsultant shall prepare Administrative Draft EIR (ADEIR) to include sections and issues
identified as potentially significant and requiring further analysis during the preparation of the
Environmental Checklist. CONSULTANT will provide information as stated and will provide review of
the ADEIR.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in reviewing the
ADEIR. Review and comment on the draft documents. Compile and tabulate the review
comments and resolve any conflicting comments before transmitting to CONSULTANT.
Task A4.6 Draft EIR/Notice of Completion. Under this task, CONSULTANT’s environmental
subconsultant will prepare and circulate 100 copies of the Draft EIR, including submittal of 15 copies
and the Notice of Completion (NOC) to the State Clearinghouse. A Notice of Availability will be
included identifying the Public Meeting date, and subconsultant will assist in newspaper ad
development and placement.
Deliverables:
Notice of Completion.
Notice of Availability/Newspaper.
Draft EIR Circulation (100).
CITY shall:
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1. Identify and commit the time of the CITY staff who should be involved in reviewing the
newspaper ad development and placement. Review and comment on the draft documents. Compile
and tabulate the City review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
Task A4.7 Draft EIR Public Hearing. Under this task, subconsultant will prepare appropriate
presentation materials (i.e., overhead transparencies) for presentation at the public meeting, and will
prepare summary presentations to the CITY Council, as determined necessary. The scope of work
includes three (3) presentations during the public review period: one (1) at a public workshop, one
(1) at UAC (Utility Advisory Commission) and one (1) before the CITY Council.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in the public hearings.
Schedule and reserve facilities to hold the meetings as appropriate.
Task A4.8 Response to Comment Addendum/Final EIR. Under this task, subconsultant will
prepare written responses to written and verbal comments received on the Draft EIR. Subconsultant
will attend two (2) meetings with staff for public comment review and response strategies.
Subconsultant shall prepare an Administrative Response to Comments/Final EIR for review and
comment, and will prepare the final Response to Comments Addendum/Final EIR for public
distribution. The scope of work assumes 130 hours for the response to comment effort. Additional
effort may be required depending upon the level of comments received.
CITY shall:
Identify and commit the time of the CITY staff who will be involved in reviewing the
Administrative Response to Comments/Final EIR. Review and comment on the draft
documents. Compile and tabulate the review comments and resolve any conflicting
comments before transmitting to CONSULTANT.
Task A4.9 Mitigation Monitoring and Reporting Program. Under this task, subconsultant will
prepare a Mitigation Monitoring and Reporting Program (MMRP) identifying mitigation
implementation and tracking responsibilities. The MMRP will provide the CONSULTANT and CITY
with a framework for implementing future projects at individual facility sites, and will identify analysis
envelopes, performance standards, and required mitigation measures identified in the EIR analysis.
CITY shall:
Identify and commit the time of the CITY staff who should be involved in reviewing the
MMRP. Review and comment on the draft documents. Compile and tabulate the review
comments and resolve any conflicting comments before transmitting to CONSULTANT.
Task A4.10 Certification Hearing and Materials. Under this task, subconsultant will prepare
materials for certification, including: Findings, Statement of Overriding Considerations, and Notice of
Determination. The scope of work assumes CITY staff or legal counsel will prepare appropriate
resolutions. Subconsultant shall present the findings of the EIR to CITY Council. The CITY’s legal
counsel shall review findings. Subconsultant will also prepare the draft and final Notice of
Determination to be filed with the State Clearinghouse following project approval.
CITY shall:
Identify and commit the time of the CITY staff (including the City Attorney’s Office) who
should be involved in reviewing the Findings, Statement of Overriding Considerations, and
Notice of Determination. Review and comment on the draft documents. Compile and tabulate
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the review comments and resolve any conflicting comments before transmitting to
CONSULTANT.
EXHIBIT D - CONSTRUCTION SUPPORT SERVICES - BASIC IMPROVEMENTS TO
SUPPORT SFPUC CHLORAMINE CONVERSION PROJECTS
I - OFFICE SERVICES
Task DI.0 General Administration
CITY shall:
D1.2 Review the monthly progress reports and provide comments as needed.
Task D2.0 Conformed Drawings and Specifications
CITY shall:
D2.1 Distribute the conformed drawings to various CITY staff as appropriate.
Task D3.0 Award Contract
CITY shall:
D3.1 Issue the Notice to Award, execute the construction agreement with the successful
contractor, and issue a Notice to Proceed.
Task D4.0 Attendance at Meetings
CITY shall:
D4.1
D4.2
Attend Preconstruction Conference. Identify the CITY staff that should attend the
preconstruction conference and commit their time. Identify and reserve the facilities needed
for the conference.
Attend Regularly Scheduled Meetings. Identify the CITY staff that should attend the
regularly scheduled meetings and commit their time. During construction site visits to
attend the weekly meetings, the CONSULTANT Project Manager shall walk the job site
with the CITY representative(s) to observe the construction progress and discuss
relevant construction issues.
Task DS.0 Engineering Review Services
CITY shall:
D5.4 Change Orders. Review change order requests. Assist the CONSULTANT Project
Manager in processing change orders with the CITY.
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II - FIELD SERVICES
Task D9.0 Field Inspection
CITY shall:
Perform periodic field inspection for the duration of the construction project.
D9.1 Field Inspection. Assist the CONSULTANT Construction Manager with monitoring the
Contractor’s work for compliance with the contract documents.
D9.5 Inspection Reports. Review the Daily Inspection Reports and Weekly Inspection
Reports. The CONSULTANT Construction Manager shall review the weekly reports prior
to distribution to the CITY.
III - STARTUP
Task D12.0 Startup Assistance
CITY shall:
D12.1 Testing and Startup Services. Oversee the testing and startup services, and coordinate
any the schedules of any CITY staff who should be present for the specified vendor
training.
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