HomeMy WebLinkAboutStaff Report 423-06City
City of Palo Alto
Manager’sReport
TO:HONORABLE CITY COUNCIL
ATTENTION:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:DECEMBER 12, 2006 CMR: 423:06
SUBJECT:2005-06 YEAR-END CAPITAL IMPROVEMENT PROGRAM
PROJECTS STATUS REPORT
This is an informational report and no Council action is required.
BACKGROUND
This report provides information on the status of the City’s Capital Improvement Program (CIP)
projects as of the end of fiscal year 2005-06. The attached matrix (Attachment A) lists all CIP
projects and current status, including any issues that might cause a change in the scope or timing of
the projects. Information in this report is intended to keep Council informed on the progress of all
CIP projects opened at the beginning of the 2005-06 fiscal year and on those projects that were added
or completed during the same fiscal year.
DISCUSSION
The attached matrix categorizes CIP projects into minor projects (projects which can be completed
within a one-year period) and multi-year projects (projects which have multi-year budgets and/or
complex implementation schedules with identifiable phases). The project status portion of the matrix
identifies the phase the project was in at fiscal year-end. Information on phases is intended to give
Council a perspective on how much progress was made on a project. Three distinct phases are
utilized, as follows:
CMR: 423:06 Page 1 of 3
Phase:Possible Activities:
Pre-Design
Design
Construction
o Preparation of feasibility study
o Development of a master plan
o Definition of a project scope
o Environmental Review
o Hiring a design consultant
o Completion of project design
o Soliciting bids or proposals
o Acquisition of major equipment
o Installation
o Implementation of a project
The comment section of the matrix provides Council with information clarifying the status of certain
projects.
In the attached matrix, projects are listed by department for the General Fund and by fund for the
Enterprise and Internal Service Funds. The matrix also includes information on the total budget
from inception for the project, the available budget as of the beginning of the fiscal year, the fiscal
year expenditures, the fiscal year contingencies, the fiscal year commitments (encumbrances)
through June 2006, the remaining balance in the project budget as of year-end, and the percentage of
completion for the project.
The matrix does not include "continuous" projects. These projects, such as water meter replacement,
have no definitive beginning or end dates and receive ongoing funding to reflect continuing
replacement cycles or commitments. During fiscal year 2005-06, progress was made on all of the
City’s "continuous" projects (Attachment B).
At year-end, all completed CIPs (after settlement of encumbrances) and CIPs where no activity is
planned in the near future were closed and the remaining balances transferred to the Infrastructure
Reserve for General Fund projects; to Retained Earnings for Internal Service Funds; and to the
appropriate Rate Stabilization Reserve for Utility Fund projects.
Infrastructure Management Plan
Below is a high level analysis of the Infrastructure Management Plan (IMP) budget through June 30,
2006 showing expenditures and the various stages and status of projects.
CMR: 423:06 Page 2 of 3
Total Adjusted Budget FY 2005/06
Less:
Actual expenditures as of 6/30/06
Encumbered balance as of 6/30/06
Projects that are ongoing
Projects in pre-design stage
Projects in design stage
Projects in construction stage
Projects completed with remaining balance
Projects on hold due to lack of budget to proceed
$32,282,069
(10,193,889)
(6,109,068)
(2,749,831)
(1,928,889)
(7,920,582)
(2,811,624)
(514,481)
( 53,705)
PREPARED BY:
~ eH2oRr OANccBouO~Mnt~nt_AN
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Staff Accountant
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
Assistant City Manager
ATTACHMENTS
Attachment A: Year-end Capital Improvement Projects Status Matrix
Attachment B: List of Continuous Projects
CMR: 423:06 Page 3 of 3
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LIST OF CONTINUOUS PROJECTS
Community Services
AC-86017
PG-94015
Art in Public Places
Park Facilities Improvements
Planning & Community Environment
PL-05030 (formerly EL-89030) Traffic Signal Upgrades
Public Works
General Fund
PO-89003
PE-86070
PF-90018
PE-91001
PF-93009
PF-00006
PF-01003
PF-02022
PO-05054 (formerly EL-93054)
Sidewalk Improvements
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Roofing Replacement
Building Systems Improvement
Facility Interior Finishes
Street Lights Improvements
Storm Drainage Fund
SD-06101
SD-06105
SD-88070
Storm Drain System Replacement
Innovative Storm Drain Improvements
Collection System Improvements
WastewNer Treatment
WQ-80021
WQ-80022
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Attachment B
Utilities
Electric Fund
EL-89028
EL-89038
EL-89044
EL-06005
EL-06006
EL-98003
Customer Design
Substation Protection Improvements
Substation Facility Improvements
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas Fund
GS-80017
GS-80019
GS-92030
GS-02013/GS-03007
GS-03002/GS-04003/GS-05002
GS-06001
GS-03009
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Directional Boring Equipment
Gas Main Replacements
Gas Main Replacements
System Extensions- Un-reimbursed
Wastewater Collection
WC-80020 Sewer System Extensions
WC-99013 Sewer Manhole Rehabilitation
WC-00003/WC-01005/WC-02002 Sewer System Rehabilitation and Augmentation
WC-03003/WC-04002WC-05003 Sewer System Rehabilitation and Augmentation
WC-06003 Sewer System Rehabilitation and Augmentation
Water Fund
WS-80013
WS-80014
WS-80015
WS-02014
WS-02003/WS-03004
WS-05001/WS-06002
LIST OF CONTINUOUS PROJECTS
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water -Gas Wastewater Utilities GIS Data
Water Main Replacements
Water Main Replacements
Attachment B