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HomeMy WebLinkAboutStaff Report 371-06City of Palo Alto City Manager’s Report TO: FROM: DATE: SUBJECT: HONORABLE CITY COUNCIL CITY MANAGER SEPTEMBER 25, 2006 DEPARTMENT:ADMINISTRATIVE SERVICES CMR: 371:06 CONTRACTS AWARDED BY THE CITY MANAGER FROM JANUARY 2006 THROUGH JUNE 2006 This is an informational report and no Council action is required. DISCUSSION The Palo Alto Municipal Code (PAMC) section 2.30.710 requires the City Manager to provide a biannual report to Council consisting of contracts awarded by the City Manager or the Purchasing Manager for: 1) public works and goods contracts in excess of $65,000; and 2) general and professional service contracts in excess of $25,000. The following attachments fulfill this PAMCreporting requirement. Attachment A lists service contracts from $25,000 to $85,000 awarded from January 1, 2006 through June 30, 2006 and Attachment B lists goods and construction contracts $65,000 to $250,000 awarded from January 2, 2006 through June 30, 2006. PREPARED BY: ~ ./~.~~ DORA BET_,ANCOURT Lead Account Specialist DEPARTMENT APPROVAL: CARL Director Services CITY MANAGER APPROVAL: HARRISON Assistant City Manager ATTACHMENT Attachment A: Service Contracts Awarded from January through June 2006 Attachment B: Supply Contracts Awarded from January through June 2006 Attachment C: Excerpt from the Palo Alto Municipal Code CMR: 371:06 Page 1 of 1 t- 0000000o0000000o000000o 88888888888888888888888 000000000~00000 000000000~0~00 ~~0~~~00~~00 ;t ~00~o~o~~0 oooo~o~o~o~o~o~oo~ 00 "(3 00GO 0 000000 ATTACHMENT C EXCERPT FROM THE PALO ALTO MUNICIPAL CODE Section 2.30.220 City attorney contract award authority. The City attorney may award and sign contracts for legal services including outside counsel and experts for litigation or other administrative and legal proceedings, to be provided to the city for any time period, where the contract price, plus any contingency established for change orders or additional services, but excluding sales or use tax, does not exceed $65,000 in the first year.. Section 2.30.360 Exemptions from competitive solicitation requirements. The following are exemptions from the informal and formal competitive solicitation requirements of this chapter. It is expected that the exemptions will be narrowly applied. The department requesting an exemption shall provide all relevant information supporting the application of the exemption to the purchasing manager. Based on this information, the purchasing manager shall make a recommendation to the city manager and the city manager shall determine whether an exemption from competitive solicitation requirements applies. Nothing herein is intended to preclude use of competitive solicitations where possible. (b) Situations where solicitations of bids or proposals would for any reason be impractical, unavailing or impossible provided that in the case of a public works project, the project is not otherwise required by the Charter to be formally bid. These situations are those where solicitations of bids or proposals would not be useful or produce any advantage for the city. Situations where solicitations of bids or proposals would be impractical, unavailing or impossible, include, but are not limited to, the following: (2) Due to circumstances beyond the control of the city, the time necessary to use the competitive solicitation process procedures and requirements would result in a substantial economic loss to the city, or the substantial interference with a required city operation © Where competitive bids or requests for proposals have been solicited and no bid or proposal has been received or no bid or proposal meeting the requirements of the invitation to bid or request for proposal has been received, provided that, in the case of a public work project, the project is not otherwise required by the charter to be formally bid. (d) Contracts for goods, wholesale commodities and related services, general services or professional services available from only one source where there is no adequate substitute or equivalent provider. Examples of acceptable sole source purchases are: equipment for which there is no comparable competitive product, proprietary products sold directly from the manufacturer, a component or replacement part for which there is no commercially available substitute and which can be obtained only from the manufacturer, items where there is only one authorized distributor in the area, and items where compatibility with items in use by the city is an overriding consideration. All requests for sole source purchases shall be supported by written documentation (facsimile or electronic mail may be used), approved by the office or department head and forwarded to purchasing. (g) Legal services contracts, including outside counsel and experts for litigation or other legal proceedings, Attachment C - Page 1 of 2 (j) Contracts with any public agency or governmental body to obtain goods and/or services that meet either of the following criteria: (2) The use of another governmental or public agency’s contract provided the original parties to the contract agree, the contract was awarded within twelve months of the date the city contracts for the goods and/or services, and the contract resulted from solicitation methods similar to those required by this chapter. Attachment C - Page 2 of 2